HomeMy WebLinkAbout08-26-2002 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE AUGUST 26, 2007
The regular meeting of the Planning and Community Development Committee was held August 26, 2002
in Conference Room 1. Those members in attendance were as follows:
MEMBERS PRESENT: Trish Borden and Stacey Brothers
STAFF PRESENT: David Osaki, Shirley Aird, Aaron Nix, Bill Mandeville, Duane Huskey, Daryl Faber,
and Patti Zook
ALSO PRESENT: Mayor Lewis; Mike Morrisette, Chamber of Commerce; Aisha Kabani, Hebert
Research; Nancy Krause, Auburn Downtown Association
The meeting was called to order by Committee Chair Borden at 5:00 p.m.
ACTION:
1. Approval of Minutes of August 12, 2002 Meeting
The minutes were approved.
2. Resolution No. 3518 - Amendments to King County's Countywide Planning Po cies
Community Development Administrator Osaki gave a background on the policies and described the three
amendments from the Growth Management Planning Council. He provided information on the urban
separators issue. GMPC approved motion in December related to the map adoption and placed cross-
hatches on the area in dispute. Auburn and King County have met to resolve the issue via negotiations
which continue. The motion accepts urban separators where there is agreement and marks where there
is dispute and sets process for further discussion.
Councilmember Brothers made a motion, seconded by Chairman Borden, to recommend approval.
3. Human Services Fundinq Recommendations: Recommendations for 2003 General Fund Grants
and Recommendations for 2003 CDBG Grants
Planner Aird distributed a memo and spreadsheet which were reviewed. Staff determined what can be
reallocated now that all accounts are reconciled. $34,000 is to be reallocated, but must be used for
capital projects. The CDBG budget amount for 2003 will increase. Committee needs to determine what
to do about specific funding changes that Coun¢ilmember Singer requested. She spoke about CDBG
funding options. Staff recommends increasing the housing repair budget.
Responding to Councilmember Brothers' questions, Planner Aird spoke about housing repair funding
increases over last year and the fact that money for contracts is no longer available. In response to
Chairman Borden's questions, Planner Aird explained why LIHI is requesting additional funding. She
spoke about the historic preservation process. Planner Aird commented that the use of CDBG funds for
DV advocate is appropriate, but if the Committee elects not to fund this, there are options which were
described. In response to Councilmember Singer's third request, staff is recommending that the Human
Services Committee (HSC) develop a contingency plan and present it to the Committee and include in the
Action Plan.
Chairman Borden commented that she does not want to take money from the housing repair program.
She would like to see the $5,000 for domestic violence advocate not come out of CDBG funding as this
has historically come out of the Legal Department not human services funding. Chairman Borden
remarked that there was a policy discussion last year regarding some funding related to criminal justice
services with the idea of looking toward victims' programs being part of the court system. Councilmember
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Singer was following along on this idea and she agrees with Councilmember Singer's comments that this
should not be human services funding.
Councilmember Brothers stressed that he does not want funding taken away from the housing repair
program and stressed the need for the City to continue to fund this important program. The HSC needs to
develop a policy proposal for distribution of excess funds and Chairman Borden agreed.
Chairman Borden suggested staff go ahead and schedule the public hearing and publish and discuss the
additional funds at the next Committee meeting. Committee concurred with staff regarding the
reallocation of $8,000. Councilmember Brothers made a motion, seconded by Chairman Borden, to
recommend Council call for public hearing to be held September 16.
4. Resolution 3516 - Concession A,qreement with Baton Corps
Parks & Recreation Director Faber distributed the agenda bill at the meeting. Councilmember Brothers
made a motion, seconded by Chairman Borden to recommend approval.
INFORMATION:
1. Nei,qhborhood MatchinR Grants (NMG)
Planner Mandeville provided an update on Lakeland Hills median landscaping project and showed a
drawing, described the types of plants and trees to be planted and the reason for selection of the
materials. The contracts are prepared with Buckley Nursery. In an attempt to solicit more grant
applications, he placed an ad in the newspaper and sent out notices and three more applications were
received. Lakeland Hills is also seeking additional funds to add boulders to the landscape project.
Planner Mandeville described the Girls of Promise program. Councilmember Brothers does not believe
the YMCA/Sorpotimist Girls of Promise program is what was philosophically envisioned for use of the
NMG funds. The use of NGM funds for self-awareness types of programs and a retreat is not appropriate.
He does not equate this project with NMG program funds. The median landscape project does meet the
NMG criteria. Chairman Borden agrees with Councilmember Brothers' comments and the NMG funds
should be used for service projects, not for a leadership camp. Planner Mandeville countered that the
girls are engaged in service projects.
The Lakeland proponents are requesting additional funds, and Chairman Borden asked what kind of a
commitment is the City receiving about their labor contribution to the project? What will the project look
like in five years as a result of their efforts? She wants the agreement to contain language related to what
the City's expectations are from the proponent's labor. Planner Mandeville replied the intent is for the
landscaping to look as depicted in the drawing and the plants being alive. Proponent labor will include
watedng and weeding. There will be a memorandum of understanding for the landscape maintenance for
five years.
Planner Mandeville spoke about the request from North Auburn Baptist Church for a tutoring program.
The Church plans to advertise in the newspaper and get neighborhood kids involved. He explained the
program which staff wants expanded to two evenings. The Church wants to purchase a laptop computer.
Thers is concern about using City's the general fund money to purchase equipment for them.
Councilmember Brothers likes the idea of a project in northern Auburn and the concept of mentoring and
family reading, but is not in favor of buying their computer equipment. The project does not sound like
what was originally envisioned for the NMG program. The project is a good idea, but not for NMG funds.
Planner Mandeville said the neighborhood initiated the program and is responding to an immediate need.
Councilmember Brothers believes the Church should request a full size computer, not a laptop. He asked
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what the Church's in-kind match contribution and Planner Mandeville said they are contributing staff
volunteer hours.
Parks & Recreation Director Faber advised there are lots of needed projects in Auburn that are not
tutorial-type projects. He spoke about public art refurbishment. Chairman Borden believes the City
approved similar projects such as a reading program at a grade school. The NMG item is informational
and more discussion will occur at a future meeting and determine the parameters of NMG funding when
the full Committee is present.
Chairman Borden said the request from Rainier Middle School PTA should not be approved because the
school is located outside the City limits.
2. Letter to Pierce County Conservation District re,qardinq the Coal Creek CulvedJStrea~-~
Enhancement Proiect
Environmental Compliance Manager Nix advised the Committee that he is working on grant opportunities
and money is available in clean water funds and for surface water related issues because of the linkages.
He is finding out what resources are available and will team up with Pierce County Conservation District
regarding White River Trail and Coal Creek. Improvements will open fish habitat and improve the water
quality of VVhite River. He worked with PCCD and wrote SSRF board grant and indications are that the
project is ranked number 2 in water resource inventory area 10. SSRF board are State funds geared to
salmon restoration. The City's contribution is 15 percent or about $30,000. Chairman Borden likes the
ideas presented.
3, Presentation by Chamber of Commerce - Downtown Consumers Survey
Mr. Morrisette distributed copies of the CBD Consumer Needs & Economic Development Opportunities
Executive Summary and Auburn Chamber of Commerce Residents and Employee Survey both of which
were prepared by Herbert Research. He also passed out copies of the Chamber Directory. Hebert
Reseamh conducted the survey of Central Business District residents and employees. He reviewed the
survey objectives, methodology, needs assessment, and determined the types of business that would
succeed.
The Mayor requested that only the CBD area be in the survey to analyze needs of people living and
working in the CBD.
Aisha Kabani, Hebert Research, reviewed the outcomes, cdteria used, phone survey to residents and
employees, number of respondents, response rate, and how the data was analyzed. It appears the area
residents are older and employees are younger with higher income. Only the Central Business District
(CBD) was surveyed. She reviewed the general findings, some of which showed the employees' age,
residents' age, income levels of both, gender of shoppers, gender of respondents, shopping habits, and
driving range. She read the top five retail choices. She pointed out the chart on page 8 and table 5. She
spoke about the profile of shoppers, the shopping analysis, and opportunity for retail growth. The
perception of CBD is favorable, but improvements such as parking and traffic control are needed. She
reviewed the survey's conclusion and appendix. She pointed out the information on page 6 and table 2.
Councilmember Brothers inquired if the survey information will help to attract and keep restaurants. Sales
figures from Longhorn and Auguri should point out the need for additional restaurants. Mr. Mordsette said
the survey clearly shows an opportunity exists for restaurants and the survey speaks about specific types
of restaurants. There are three levels of data to suggest that restaurants will do well and contains
assurances to help convince business owners. Auguri and Longhorn are proud of their sales figures. He
spoke about franchise dghts and separation regulations within the franchise system.
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Ms. Kabani spoke about types of services the CBD consumers want and there is room for expansion in
the various types of retail services. She pointed out page 7 and table 6. She pointed out table 6. Mr.
Morrisette offered that the survey contains good data when recruiting prospective businesses. Phase two
will help to identify the best ways to attract the businesses. Third phase will entail contacting various
CEOs and key managers of the types of businesses desired and discuss the survey results and ask them
about their needs. He thanked the Committee for the opportunity to share the survey results.
With no further items to come before the Committee, the meeting was adjourned at 7:00 p.m.
Submitted by Patricia Zook, Planning Secretary.
Approved by the Planning and Community Development Committee on September 9, 2002.
PCDC/MIN08B-2002
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