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Home My WebLink About06-28-1999CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JUNE 28, 1999 I. CALL TO ORDER The meeting was called to order at 5:02 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Councilmember Pete Lewis, substituting for Council/Committee member Fred Poe, whose absence was excused. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Senior Engineer Dennis Selle, Traffic Engineer Steve Mullen, Special Projects Engineer Jack Locke, Acting Project Engineer Joe Bangah, Project Engineer Peter Gates, Utilities Engineer Dwight Holobaugh, Storm Drainage Engineer Tim Cadaw, Utilities Technician Darcie Hanson, Finance Director Diane Supler, Assistant Finance Director Shelley Coleman, Planning Director Paul Krauss, and Engineering Aide Pam Miller. Guest in attendance was Cathy Carr.' II. CONSENT A. RIGHT-OF-WAY USE PERMIT 99-15, ROBERT CUNDIFF, FOR A 4TM OF JULY BLOCK PARTY ON "R" PLACE SE AT 29TM SE Right-of-Way Use Permit 99-15 has been submitted by Robed Cundiff, who requests use of 'R' Place SE, from 'R' Street to 29th Street, on July 4, 1999, 10:00 a.m. to 10:00 p.m., for a 4th of July block party. Staff recommends the permit be approved, provided Mr. Cundiff provides proof of insurance naming the City as additional insured in the amount of $1,000,000 and a petition signed by all residents whose access is affected by the right-of- way use concurring with the requested permit. The Committee concurred with the staff recommendation. B. PERMISSION TO ADVERTISE PROJECT NO. PR 625, AUBURN STORM DETENTION FACILITY EXPANSION The project work includes the excavation of large open detention ponds, and new storm drain lines connecting between the new cells and existing storm drain lines within the Auburn Municipal Airport, discharging to an existing storm drain in 30th Street NE. This project represents the first of two eventual phases of the overall expansion of the facilities. Phase II will consist of similar improvements to add additional detention storage. The timing of Phase II will be dependent upon the observed future need. A mid-year budget adjustment of $276,000 from the Storm Drainage Utility Fund will be required this year to fund the project. Chair Wagner asked if the development adjacent to the airport was charged for a portion of the project based on a percentage of the engineer's estimate or based on the amount of stormwater they will contribute to the system. Staff responded that the developer's portion was based on what it would have cost the developer to construct his own facilities on his own site. Concern was expressed that the City must take care to ensure developers are paying an appropriate percentage of costs in relation to how much stormwater they PUBLIC WORKS COMMITTEE MINUTES JUNE 28, 1999 Page 2 of 4 contribute to the system. Staff reported that in addition to the percentage of costs paid, which was approximately $66,000, the developer installed an o~/ersized transmission line, contributed nearly $400,000 in SDCs, and will pay more into the maintenance and operation of the City system than if they had built their own system. Storm Drainage Engineer Cadaw reviewed a site map and reported that the previous improvements made thus far in the area are working well. These include the Brannan Park Pump Station. He said that Phase 2 will not be constructed until a need develops for additional facilities, which could be a number of years in the future. It was moved by Cerino, seconded by Lewis, to approve the consent agenda, as recommended by staff. Motion carried. III. ISSUES A. RESOLUTION NO. 3099 SETTING THE TIME AND DATE FOR A PUBLIC HEARING ON THE SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Resolution No. 3099 sets 7:30 p.m. on August 2, 1999, as the time and date for a public hearing before the City Council on the 2000-2005 Six-Year Transportation Improvement Program. It was noted that the Committee has received draft copies of the SPIS and TIP, which will be reviewed at the July 12 Public Works Committee meeting. It was moved by Cerino, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3099. Motion carried.. IV. INFORMATION OR DISCUSSION A. STORMWATER UTILITY COST OF SERVICE STUDY Storm Drainage Engineer Carlaw gave a presentation on the Storm Drainage Utility Cost of Service Study (COSS). He addressed concerns raised by the Committee at their April 12 meeting and reviewed results of a survey sent to 62 jurisdictions. He discussed the general consensus reached to date, the steps involved in the COSS and what has been accomplished thus far, and the timeline for completion of the COSS and Rate Study. It was noted that Public Works and Finance staff are working very closely.on this issue. Discussion was held on how billing for pervious or undeveloped areas could be accomplished and how it would affect those property owners. Cathy Carr will put together some information on this issue for the Committee. In response to a question about the Storm Drainage Comprehensive Plan, Cadaw will make copies of portions of the draft overview chapters, in lieu of the individual technical chapters, for Committee review. PUBLIC WORKS COMMITTEE MINUTES JUNE 28, 1999 Page 3 of 4 B. TRANSPORTATION IMPACT FEES/TRANSPORTATION MODELING Due to time constraints and the absence of Council/Committee member Poe, this item was deferred to the July 12 meeting. Chair Wagner brought up the issue of the intersection of 41st and 'A' Streets SE and the Ordinance recently adopted by Council. Staff reported that the way the ordinance is currently written, it appears that all developers City-wide would have to undergo a traffic impact study to determine whether or not they generate any trips through that intersection, and that if they generate even 1 PM peak-hour trip, they would have to pay mitigation fees. Chair Wagner stated that was not the intent of the 'Ordinance. Staff reported that the issue is identifying the nexus between the impact fees and specific conveyance improvements, since there is no buildable improvement right at 41st and 'A' that will solve the problem. It was suggested the Ordinance be amended to identify signalization at Lakeland Hills Way & East Valley Highway as the specific improvement requiring mitigation fees from developments impacting 41st and 'A' by 10 or more PM peak-hour tdps. The Mayor directed staff to work with Planning Director Krauss to develop language setting forth this recommendation for an ordinance to modify the one previously adopted by Council. C. LAKE TAPPS TASK FORCE Public Works Director Engler reported that the Mayor has been participating in ad hoc group meetings on the issue of Lake Tapps. The City is being asked to participate in a Lake Tapps Task Force that is soliciting endorsement of and support for a joint motion for stay for the PSE/White River/Lake Tapps project. The main focus of the task force is to develop a plan that will enable PSE to meet licensing requirements. Participation on the task force would require a lot of City staff time and would most likely lead to financial commitments from the City. While the City has a stake in resolution of the Lake Tapps issue, staff does not feel the licensing effort is the only, and perhaps not the best, solution and believes there are othe.r alternatives that should be explored. Utilities Engineer Holobaugh voiced his objection to this issue being perceived as a Water Utility issue, with the Water Utility being expected to cover related costs. Consensus was that staff should respond with a letter emphasizing the agencies need to work together on a solution; however, the proposed alternative is far too narrow for the City of Auburn to endorse. The letter should state that the City is willing to be part of a group that looks at other more economical alternatives to resolve the issue, and the work done on the City's Aquifer Characterization Study could be offered as an aid to evaluating alternatives. D. 3RD STREET FUNDING STRATEGIES For the purpose of these minutes, this item was discussed after Information/Discussion Item A. PUBLIC WORKS COMMITTEE MINUTES JUNE 28, 1999 Page 4 of 4 Joe Bangah, Acting Project Engineer for the 3rd Street SW Project, was introduced to the Committee. Bangah reviewed the project schedule and the rationale for Phase 1 project advertisement. He then discussed funding that has been secured for the project thus far, and anticipated funding. Because of a current legal challenge, it is not known when, or possibly if, the FMSIB funds slated for the 3rd Street Project ($10 million) will be available. The Public Works Department is working closely with Finance to manage the project around this risk. Current strategy is to advertise for Phase 1 construction around mid-July to keep the project on schedule, but not award until the FMSIB funds are secured. The Committee asked for a cash flow projection to be provided as soon as available. E. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #11. 316th Half-Street- The question was raised as to getting the project completed before school starts in the fall. Senior Engineer Selle responded that there has been some delay while coordinating the project with a plat across the street; however, it is planned to accomplish as much of the work this summer as possible. The project has been advertised for construction bids. The developer plans are approved and the contractor is ready to start work. #21. 'J' Street SE - It was noted the project is to be advertised in August and asked if that timing is still good. Selle replied that the design is in process and it is planned to have the project completed to coincide with the opening for the new Library, scheduled for April 2000. He added that the project is an enhancement feature, providing a landscaped entryway and accent to the park. #19. Terrace Drive - City Engineer Dowdy stated that the bank stabilization has done well and the majority of the problems that have arisen are on their way to being solved. Currently, the thickness of the street pavement is being addressed. The road was failing and it was discovered that the pavement was only ¼" thick in places, and it is supposed to be 3" thick. The road is currently being repaved and City inspectors will be testing the thickness by coring in the wheel paths. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:00 p.m. PM/bd REF. H:\ENGINEER\E99\E99-638 (E:\MINUTES\99PW6-2)