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HomeMy WebLinkAbout08-18-2004 ~ CITY OF AUBURN PUBLIC WORKS COMMITTEE August 18, 2004 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger Thordarson. Also present during the meeting were: City Engineer/Assistant Director Dennis Selle, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Development Review Engineer Costa Philippides, Project Engineer Robert Lee, Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the Public Works Committee minutes for August 9, 2004, as submitted. Motion carried. B. REVISION TO THE 2004 DESIGN STANDARDS It was moved by Member Cerino, seconded by Member Thordarson, that the Committee approve the revision to the 2004 Design Standards. Motion carried. C. PERMISSION TO ADVERTISE PROJECT NO. C324A, WELL 5B It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council grant permission to advertise Project No. C324A, Well 5B. Motion carried. D. AWARD CONTRACT 04-14, PROJECT NO. C402A, 2004 PAVEMENT PRESERVATION- AUBURN AVENUE, TO THE LOWEST RESPONSIBLE BIDDER Assistant Director/City Engineer Selle distributed a revised agenda bill awarding the contract to Icon Materials. It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council award Contract 04-14 to Icon Materials. Motion carried. E. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 04-03 WITH HOLT DRILLING AND ACCEPT CONSTRUCTION OF PROJECT NO. C401A, WELL NO.6 & BRAUNWOOD INVESTIGATION AND REHABILITATION It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council approve Final Pay Estimate #1 to Contract 04-03 and accept construction of Project No. C401A. Motion carried. Public Works Committee Minutes AUQust 18. 2004 III. ISSUES A. RESOLUTION NO. 3761 TO SET THE DATE AND TIME FOR A PUBLIC HEARING ON THE CITY'S 2005-20106-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP) It was moved by Member Cerino, seconded by Member Thordarson, that the Committee recommend Council adopt Resolution No. 3761. Motion carried. IV. DISCUSSION AND INFORMATION A. STORM RATES Utilities Engineer Huskey distributed storm rate information for Committee discussion about increasing the current storm rates. The storm rate information included the Storm Utility Capital Facilities Plan, comparison of water and storm fees and rates from neighboring cities, and budget impacts based on projections of single family residential rates increased in annual steps to $11.50 per month by 2007. Engineer Huskey stated that the rates that are established could impact the capital facilities plan. The Committee agreed with the staff suggestion to do comparisons of other communities' storm rates, including Kent, Renton and Sumner, by analyzing examples of specific properties in each category type. The Committee consensus was to look at raising the rates in steps, projected to occur on January 1 st of each successive year, from the current single family rate of $9.07 per month in 2004 to $9.90 per month in 2005, $10.90 per month in 2006, and $11.50 per month in 2007, and an anticipated annual increase in the ESU rate by 5%. Engineer Huskey stated the rate study would be updated with the parameters set by the Committee, including the comparison information requested, and will be distributed to the Committee as read ahead for discussion at the next Committee meeting. B. CITY'S 2005-2010 6-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP) The Committee reviewed the TIP items, including the following proposed projects: Regarding Project No. 12, Temp-opening of Academy Drive, Chair Wagner stated that the estimated project cost, between $300,000 and $750,000, seemed reasonable, and asked if it could be moved forward to 2005. Engineer Philpot stated that once the geotech study is completed, which is expected to be by the end of 2004, we'll know what our options will be for the project. It was agreed that Project No. 12 would remain as shown on the draft TIP. In response to a question from the Committee regarding the reason for including projects in the TIP, Engineer Philpot responded that the TIP is an aid in planning, for developing project scope, for cost estimating, and to keep projects visible in order to watch for potential grant money or projected developments in areas where proposed TIP projects are located. Chair Wagner questioned why the design for Project No. 14, 15th Street SW Reconstruction, was proposed for 2006, even though it could be funded by a PW Trust Fund loan and begin sooner. Engineer Selle stated that King County had rebid their sewer line project, which delayed their project along 15th Street SW to the spring of 2005. It is expected that King County will do some street restoration at that time. The City is also coordinating with the County on improvements to C Street SW, 15th Street SW to Ellingson Road. Page 2 .. Public Works Committee Minutes AUQust 18. 2004 Member Cerino stated that he would like Project 16, C Street NW Improvements, to be moved up from the projected 2007 start date. Engineer Philpot stated the TIP reflected a new cost estimate based on improving the roadway within the existing right-of-way. The project could qualify as a pavement preservation project in 2006, but should remain on the TIP for now in case other opportunities for funding become available. Engineer Selle stated that the projected schedule of projects could shift based on priorities, strategies, funding and planning changes. Engineer Philpot informed the Committee that GSA has refused to sign the proposed agreement dedicating an easement along C Street SW in exchange for a signal, because they want the location of the proposed signal moved. GSA plans to surplus their property on the south end and retain the buildings on the north end, and requested the signal be located on their projected remaining property. The projected increased cost to redesign the signal is approximately $60,000 to $70,000. Other discussion items: Engineer Philpot stated that a more detailed cost estimate, approximately $500,000, for pavement improvement on Auburn Black Diamond Road had been completed. Instead of removing the concrete and putting in a new road base, a less costly alternative would be to pulverize the concrete and pave over it. Engineer Philpot said that this project may qualify as a pavement preservation project next year. She added that some of the pavement patching completed this summer was already showing signs of breaking up and could possibly be gone during the winter. A patching and a detailed shoulder fix, with a cost estimate of $12,000, could potentially maintain the repairs through the winter; it is expected that funding could come out of the street budget or the savings from the Auburn Avenue project. Engineer Selle informed the Committee that WSDOT has approved the installation of the flashing school zone signs near Chinook School. The plan is to install the signs before school starts. Concrete bases are also being poured for flashing school zone signs at Cascade Middle Schools and Dick Scobee Elementary School. C. CAPITAL PROJECT STATUS REPORT The following items were briefly discussed: Item 14. C324A. WeIl5B: An informational open house was held in the neighborhood near the project, with a positive response from attendees. Item 23. C307 A. City Wide ITS Improvements Project: Engineer Philpot informed the Committee that federal funds are currently obligated for the design of the project. The City will continue to look for additional funding to match the remaining Federals Funds that have not yet been released. A meeting was held with the consultant to establish the scope of the project. The first task for the consultant will be to develop a list of requirements for a city-wide system and a cost estimate. A video is expected to be taped at the Renton or Bellevue ITS center, which can be shown to the Council and possibly viewed on the City's TV channel. Item 25. C229A. BNSF/EVH Pedestrian UndercrossinQ: Engineer Philpot informed the Committee that the Federal high speed rail program presented a grant for the project in the Page 3 .. Public Works Committee Minutes AUQust 18. 2004 amount of $150,000, and the current funding available is projected to complete the design phase. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:00 p.m. DRD/ld Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on ¥~ 13} d- 00 '-f File: 17 (17.2) REF. H:\PWCAgendaMinutes/081804Minutes Page 4