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HomeMy WebLinkAbout06-27-2005 * CI~TY OF. ... ¡ØI wit ik 11 n I¡H 11m ¡ " [Ii . -..,,,m' WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE June 27, 2005 MINUTES I. CALL TO ORDER Chairman Rich Wagner, called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Roger Thordarson and Member Bill Peloza. Also present during the meeting were: City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Project Engineer Robert Lee, Utilities Engineer Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Water Quality Program Coordinator Chris Thorn, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Tiffin Goodman, Street System Engineer Seth Wickstrom, Community Development Administrator David Osaki, IS Director Lorrie Rempher, City Attorney Dan Heid, Office Assistant Megan Robel, and Secretary Lorna Dahlke. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for June 13, 2005. Motion carried. B. RIGHT-OF-WAY USE PERMIT 05-13, TOM MATSON DODGE Right-of-Way Use Permit 05-13 is a request from Tom Matson Dodge to use a portion of right- of-way primarily for vehicle display and additional parking for five years. The City would like to retain Right-of-Way at Tom Matson Dodge on Auburn Way and 30th for possible future needs. Member Thordarson suggested that a 7%-foot sidewalk would be preferable to a 5-foot sidewalk, and Member Peloza agreed. As a condition of the Right-of-Way Use Permit, Tom Matson Dodge would have to relocate improvements and landscaping at their cost if the City should need to use the Right-of-Way in the future. Chairman Wagner recommended that the number of days for relocating those improvements be changed to 180 days rather than the 90 days suggested in the draft permit conditions. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 05-13, and that the number of days for relocating improvements and landscaping be changed from 90 to 180. Motion carried. C. RIGHT-Of-WAY USE PERMIT 05-18, AUBURN DOWNTOWN ASSOCIATION, ANNUAL SIDEWALK SALE AND HOMETOWN PICNIC Right-of-Way Use Permit 05-18 is a request from the Auburn Downtown Association to use Main Street from Auburn Way to Division Street, B Street NE from Main Street to 1st Street, the B Street Plaza, and the Mural parking lot from 6:00 p.m., on Sunday, July, 21st until 6:00 p.m. on Sunday, July 24th, for their annual Sidewalk Sale and Hometown Picnic. North-south through traffic will still occur on Auburn Avenue and Auburn Way. Changes from last year's Permit are as follows: West Main Street between A Street and B Street, and Division between 1st Street NW/SW and 1st Street SW/SE will remain open to traffic. Public Works Committee Minutes June 27. 2005 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit No. 05-18. Motion carried. D. INITIATE PROJECT C505A, AUBURN BLACK DIAMOND ROAD RECONSTRUCTION The Committee discussed the possibility of adding bike lanes to the roadway. It was determined that the shoulders would be wide enough for bicyclists to use and a fog line would be installed as requested by the local bicycling group; however, no formal bike lanes will be added as there is not enough room without widening the roadway and addressing environmental impacts and the City is only in control of 2,300 feet of the roadway. The Committee also discussed whether the major truck haulers utilizing the route had completed their share of the work or if they had more to do. The Committee requested that Public Works Director Dennis Dowdy provide more information on this at the next meeting. All members agreed that more mitigation by the major truck haulers utilizing the route is needed. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project C505A, Auburn Black Diamond Road Reconstruction. Motion carried. E. INITIATE PROJECT C513A, TERMINAL PARK NEIGHBORHOOD IMPROVEMENTS PHASE 1 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project C513A, Terminal Park Neighborhood Improvements Phase 1. Motion carried. F. AWARD SMALL WORKS CONTRACT 05-02, PROJECT C422A, GATEWAY SIGN AT PEASLEY CANYON ROAD, TO SCIINFRASTRUCTURE LLC ON THEIR LOW BID OF $131,063.65 PLUS WA STATE SALES TAX OF $11,533.60 FOR A TOTAL PRICE OF $142,598.25 The Committee discussed award options for this project as the bids came in higher than expected. The Members decided to have the City Water Department install the water service connection including crossing West Valley Highway. It is expected that this may reduce costs up to $13,800. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council award Small Works Contract 05-02, Gateway Sign at Peasley Canyon Road. Motion carried. G. APPROVE FINAL PAY ESTIMATE NO.3 TO CONTRACT 05-05 WITH AAASPHALTING, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. C502A, 2005 CITYWIDE CRACKSEAL PROJECT, NON-CLASSIFIED It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate NO.3 to Contract 05-05 and accept construction of Project Co. C502A, Motion carried. Page 2 Public Works Committee Minutes June 27. 2005 III. ISSUES A. ORDINANCE NO. 5926 TO CONVERT ALLEY SOUTH OF 2ND STREET SE BETWEEN 'A' STREET SW AND DIVISION STREET TO ONE-WAY The Committee suggested that temporary signage might be necessary to warn drivers that the alley is now one-way and there is no outlet on that street at this time. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5926. Motion carried. IV. DISCUSSION AND INFORMATION A. WATER AND SEWER AVAILABILITY 22 LOT PLAT, 4.32 ACRES HAZEL HEIGHTS, NW CORNER OF 112 TH AVE SE AND 304th Community Development Administrator Osaki reported that the Planning and Development Committee was holding a public hearing on this matter at 5:00 p.m., June 27, 2005. He also stated that the City Of Auburn Comprehensive Plan Policy CE-3 had been amended, with the new policy effective January 1, 2005, to allow for the extension of City of Auburn utility services beyond the City limits only in specific circumstances. However, because this application was received prior to January 1, 2005, the new policy allows for it to be processed under the prior policy. Councilmember Wagner indicated that he had a concern with the modification for the horizontal road radius as iarge trucks run over curbs when turns are sharp. Councilmember Peloza indicated he thought the reference to "appears" when referencing the right-of-way widths for 112th and 304th Street SE seemed to be a broad statement. Council member Wagner also inquired of City Attorney Dan Heid whether the language in the revised utility extension agreement template was clear enough to ensure that it obligated the developer to pay for the improvements. B. OFF STREET PARKING, ORDINANCE NO. 5913 Community Development Administrator Osaki discussed the suggestion by the Planning and Development Committee that a revision be made to the proposed ordinance that would restrict the parking of boats in front yards to those that are on trailers only. Chairman Wagner suggested that he would discuss the issue at Council. C. COMMERCIAL SPRAY HEAD REPLACEMENT PROGRAM Water Quality Program Coordinator Chris Thorn reported that Puget Sound Energy (PSE) and the Auburn water utility are initiating a program where a PSE contractor will visit commercial customers in Auburn's service area to look at the spray heads that customers are using and offer to replace high-usage heads with low-flow spray heads free of charge to the customer. This could save the customer up to $1,000 per year on their water, sewer, and power bills, and the City could save up to 15 million gallons of water per year. The cost to the City is $60 per spray head and the City expects to replace about 190. This is a good way to obtain water conservation because it is verifiable, and the savings are immediate. PSE will also look for other water and energy saving opportunities while they are visiting the businesses. Committee Members supported the idea, and Chairman Wagner asked if there was a similar program for yard sprinklers. Water Quality Coordinator Thorn responded that there currently is not one. Page 3 Public Works Committee Minutes June 27. 2005 D. TRANSPORTATION IMPROVEMENT PROGRAM 2006-2011 Traffic Engineer Laura Philpot distributed the 2006 to 2011 Draft Transportation Improvement Plan (TIP). She reviewed the background, format and purpose of the TIP and then highlighted a few specific projects. She requested that the members review the list, and be prepared to discuss priorities and concerns at the next PWC meeting. An updated Draft plan will be distributed to the Committee members prior to the next meeting for Committee review. The transportation grant scoring was discussed and Chairman Wagner asked that Grants Manager Tiffin Goodman give the Committee a status report approximately every 6 months. E. SR164 STUDY STATUS Traffic Engineer Laura Philpot presented an overview of transportation modeling done by the Washington State Department of Transportation for by-pass options. There were a variety of different options considered from 'R' Street alignment to a by-pass that connected back to SR164 outside of the city limits. Chair Wagner was concerned that the baseline traffic volume numbers may not be realistic. Traffic Engineer Philpot reported that staff was expecting to receive more detailed data from the State so land use and growth assumptions could be verified against the City's transportation model. F. SR167 CORRIDOR STUDY City Engineer/ Assistant Public Works Director Dennis Selle reviewed projects that are proposed along SR167. Several projects are projected to be funded with the gasoline tax. He suggested that Public Works Director Dennis Dowdy has been more involved with this project and would be able to provide more information to the Committee Members as necessary. G. SYSTEM DEVELOPMENT CHARGE (SDC) OVERVIEW This item was deferred to the next Public Works Committee meeting. H. 4TH STREET NE SEWER SERVICE FEEDBACK Sewer Utility Engineer Jeff Roscoe discussed a possible Local Improvement District project in the 4th Street NE area. A survey was sent out to 17 residents in the area, and many were interested in a public meeting to discuss the issue. It was noted that this would be a force main system with individual grinder pumps. The Committee Members suggested that staff prepare detailed information about the costs and impact to the residents' properties for the meeting, including a sample of the lid of a tank and the potential area to be used by the system. Mayor Lewis will attend the meeting along with a Public Works Committee Member. I. CAPITAL PROJECT STATUS REPORT The Committee did not have any questions regarding the Capital Project Status Report. OTHER DISCUSSION For the purpose the of these minutes, this discussion took place after Consent Item A. Citizen Wayne Osborne distributed information to the Committee Members and discussed the 4-way stop at D Street and East Main Street. Mr. Osborne is concerned that the 4-way stop may cause more rear-end accidents. He feels that the curb should be painted yellow for "no Page 4 Public Works Committee Minutes June 27. 2005 parking" and that this would provide plenty of sight distance. He mentioned that the bus stop is in a spot that makes seeing the stop sign very difficult. Chairman Wagner stated that the Committee determined that 4-way stops are good in the downtown area. They based this decision on the demographics of the pedestrians, as there are many elderly people who have trouble crossing the road without the stop signs being there. Member Peloza stated that at a previous Public Works meeting, Director Dowdy stated he would review the continued need for the "No Parking" sign (since the new 4-Way Stops were installed) in front of the businesses in the area of East Main St. and D St. SE. Chairman Wagner asked that the Traffic Engineer look at all 4-way stops to be sure they are not obscured, look at painting "stop" on the pavement, and consider other options as necessary. For the purpose of these minutes, the remainder of the Other Discussion Items took place after Discussion and Information Item I. Sewer Utility Engineer Roscoe reported that Rodarte Construction, the contractor for the project, has requested a schedule change. Instead of working from 9:00 p.m. to 5:00 a.m., they would like to work 4 ten-hour days from 7:00 p.m. to 5:00 a.m. The longer work days would mean less set-up time is needed because they would only be setting up on 4 days instead of 5, but the earlier start time may impact traffic. Following discussion, the Committee came to a consensus to allow the contractor to do a trial of working 4 ten-hour days and see if the new schedule works. Utilities Engineer Duane Huskey reported that Water District 111 is working to supply water to the new elementary school next to the new high school on Lea Hill. There was a concern about fire flow and he requested some direction from the Committee as to whether or not the City should assist the Auburn School District in resolving the problem. Member Thordarson suggested that it might be best for the School District to have and control their own equipment. Chairman Wagner suggested that helping them may be possible if it will save them a substantial amount of money, but that they need to understand any safety issues that could be caused by not having and controlling their own system. Assistant City Engineer Gaub reported that a developer along West Valley Highway would begin grading soon and has an opportunity to receive inexpensive dirt from a project on 1-5. They have requested that they be allowed to run 8 trucks from Monday through Thursday, at night, for 2 to 4 weeks. A noise variance will be required to complete this work. Engineer Gaub wanted to make the Committee aware that due to the current construction workload for both Public and Development projects that the City would be unable to provide inspection staff to oversee the night operations. Member Wagner thought that checking the area for damage and problems in the mornings and addressing any concerns during the daytime would be acceptable. Committee Members requested that the haul route be revised to exit SR167 at 277'h instead of 15th St. NW as the Contractor has proposed. Mayor Lewis mentioned that the City is replacing school zone signs so they will now say, "When children are present." Chairman Wagner expressed concern about semi-trucks parking in neighborhoods. Mayor Lewis mentioned that the truck stops in Federal Way and Fife closed and now the trucks are stopping in Auburn, which is creating a problem on City streets. The Members requested that staff look into what ordinances already cover this, inform the Police Department, and discuss the issue at the Planning and Community Development Committee and Public Works Committee. Members also requested that Traffic Engineer Philpot draft an ordinance. Page 5 Public Works Committee Minutes June 27. 2005 Chairman Wagner requested a briefing on fats, oils, and grease disposal prior to the committee meeting that will include a discussion on the 2006 proposed budget. The Committee Members viewed the ITS camera activity. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:15 p.m. Submitted by Lorna Dahlke, Secretary. Approved by the Public Works Committee on J ~l r ( 1...00 "'Í File: 17 (17.2) REF. H :IPWCAgendaMinutesl062705Minutes Page 6