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HomeMy WebLinkAbout11-28-2005WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE November 28, 2005 MINUTES Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, City Attorney Dan Heid, Planning & Community Development Director Paul Krauss, Information Services Director Lorrie Rempher, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Sanitary Sewer Engineer Jeff Roscoe, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Tiffin Goodman, Engineering Aide Carlene Teterud, Development Engineer Monty Bakken, Patrol Commander Greg Wood, Administrative Services Supervisor Pam Miller, Office Assistant Tina Greenwood. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for November 14, 2005. Motion carried. B. APPROVE RIGHT-OF-WAY USE PERMIT 05-26 FOR JOSEPH SIMMONS Transportation Planner Welsh addressed questions from the Committee members regarding the conditions being placed on the permit. Chairman Wagner asked that Condition #9 of the Right -of -Way Use Permit Standard Conditions be re -worded to indicate that the City Engineer may use his/her judgment in regard to drainage issues. The Committee members concurred. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right -of -Way Use Permit 05-26. Motion carried. C. APPROVE RIGHT-OF-WAY USE PERMIT 05-43 FOR AUBURN CHAMBER OF COMMERCE SANTA PARADE Member Thordarson asked that a condition be added to the Permit, requiring that generator - driven work lights be provided on E Street to light the parade staging area. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Right -of -Way Use Permit 05-43. Motion carried. Ill. ISSUES None IV. DISCUSSION AND INFORMATION A. SUPER WALMART AGREEMENT Public Works Committee Minutes November 28, 2005 This item was added via Agenda Modification. Planning Director Krauss distributed copies of a draft Development Expansion Agreement for the SuperMall of the Great Northwest between the City, Glimcher SuperMall Venture, LLC, Glimcher Development Corporation, and Wal-Mart Stores Inc. The agreement pertains to the development of a Super Walmart on property located adjacent to and east of the SuperMall. Director Krauss reviewed some of the more significant issues addressed in the agreement, which included: A concept from Glimcher for village retail areas on different pads for restaurants, with the existing Walmart building being retained for an anchor tenant; and Walmart giving $100,000 to the City to be used immediately for human service functions and gateway signage. The City would determine more specifically how the money will be used, and a committee will be formed to determine how future donations from the Super Walmart will be used. Director Krauss confirmed that the parking plan is in conformance with the original SuperMall Agreement. The Public Works Committee concurred with the agreement. B. GRANTS STATUS Transportation Planner/Grants Manager Goodman presented a list of 2005/2006 Public Works Project Priorities for grants. The list included each project's name/description, total project cost, outstanding funding need, recommended funding sources, and approximate date funding is needed. Ms. Goodman discussed the need dates, explaining that planning documents such as the TIP help determine the dates, and that some projects have an immediate need, while others do not need funding until as late as 2008 because they are not budgeted until that time, or are in design and don't need construction dollars until then. In response to a question from the Committee, she explained that she is the grants manager for Public Works transportation grants, but that when State or Federal appropriations are involved, Intergovernmental Services Coordinator Carolyn Robertson coordinates the grant effort and Ms. Goodman provides support to Ms. Robertson in the form of white papers and other information. Chairman Wagner liked the format of the grant list, but asked that the "Approximate Date Help is Needed" column be renamed to "Approximate Date Funds Needed By." He asked that the list be included on the Public Works Committee agenda for every other meeting, that a copy of the list be included in the agenda packet, and that the list be discussed for the first time at their December 12 meeting. C. REVIEW ORDINANCE NO. 5957 TO CREATE A NEW CHAPTER IN THE AUBURN CITY CODE FOR AUTOMATED TRAFFIC ENFORCEMENT Committee members reviewed a draft agreement between the City and Redflex Traffic Systems, Inc., for an exclusive photo red light and mobile speed enforcement program. Implementation of the program requires the addition of a new chapter in the Auburn City Code for Automated Traffic Enforcement. Committee members discussed the agreement in detail, made comments, and asked questions of staff. The new chapter in the City Code sets forth a charge of $101 for an infraction. City Attorney Dan Heid noted that Redflex Traffic Systems has agreed to maintain a cost neutrality function, meaning the City will not pay more to Redflex than what the City has taken in. Member Peloza stated that he would like to go on record that the $101 fine is too low to start with, especially if we can't recoup our costs. Mayor Lewis said that the $101 fee was previously set by Council and recommended that the Council review the fees, revenues, and expenditures Page 2 Public Works Committee Minutes November 28 2005 after the system has been in operation for approximately 6 months During their discussion, the following revisions were requested by the Committee: Page 2, Item 1.7, "Enforcement Documentation" — change the wording ("using the specifications of the Judicial Council and the City;" ...)" to ("using the specifications consistent with the Washington State Judicial Council and the City ;"....). Page 8, Item 3.6, "Change Orders" — add the word "herein" to the last sentence in the paragraph following the words "in accordance with Section 10." Member Peloza asked that the word "severs" as used on Page 2, Item 1.8, "Equipment," be reviewed to confirm whether or not the word is correct; City Attorney Dan Held stated that this Ordinance, along with Ordinance No. 5958, and a resolution will go to Municipal Services for approval. D. REVIEW ORDINANCE NO. 5958 AUTHORIZING USE OF CERTIFIED ELECTRONIC SIGNATURES FOR THE CITY'S PHOTO INFRACTION PROGRAMS In response to a question from the Committee regarding a need for special security to use electronic signatures, City Attorney Dan Held stated that it is a protocol set forth in State Statute. The officer will authorize his signature with each individual citation. Chairman Wagner recommended that the City Council adopt both Ordinances and the Resolution, with the Public Works Committee's comments being incorporated into the agreement. Members Thordarson and Peloza concurred. E. 4T" STREET SANITARY SEWER COST ESTIMATE Sanitary Sewer Engineer Roscoe stated that the first cost estimate came out to $20,000 per lot, which included grinder pump installation and the permits associated with King County. A new estimate, not including the costs for permits and grinder pump installation, came to approximately $70,000, which includes materials, installation, and restoration. This $70,000 estimate results in a per -lot cost of approximately $3,000. The Sewer Utility has the funds to do the work as a City project, with the parcels being assessed a charge -in -lieu -of assessment when they want to tie into it. Once the grinder pumps are installed and permits secured, this amount for each property could be up to $8,000. Engineer Roscoe will perform a more detailed cost estimate and send a letter out to the property owners informing them of the connection costs, the timing of the project (2006), and other pertinent information. Chairman Wagner asked that the amount of the assessment be set at a fixed amount and that the letter make it clear that the property owners are responsible for buying their own pumps in conformance with City's specifications. The Committee members concurred. Page 3 Public Works Committee Minutes November 28, 2005 Utilities Engineer Huskey stated that an Ordinance will probably be required to go forward with the project. The Mayor suggested that we have this same type of program for other small areas in the City that do not currently have sewer utilities. F. REVIEW OF "C" ST NW SCOPE OF WORK. Engineer Philpot presented an arterial photo of C Street NW, from West Main to 3rd Street NW. She reviewed the scope of work for 2006, which includes replacing the existing pavement within the existing ROW. Currently the majority of C Street NW has curb, gutter, and sidewalk with the exception of the area along Del's frontage. It is anticipated that there will be future re- development that would require a half -street improvement. The City's project will also remove the railroad spur that crosses C Street NW just south of 3rd Street NW. G. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed #5, C305A, City Hall Court Yard Improvements — The Planning Department is starting another study related to the master plan for the plaza, which is the primary reason that any improvements to the lower plaza areas has been deferred. #8, MS797, City Channelization Project — Engineer Philpot confirmed that "STOP" legends will be installed on the pavement ahead of most of the new 4-way stops around town, particularly on streets with higher traffic volumes. The 4-way stop at East Main & 'D' Street is on the contractor's high priority list. None of the thermo plastic installations have been installed because they are dependent upon dry weather and warmer temperatures. #13, 3rd Street SE/Cross Street Improvement — It was noted that the City has received permission from the TIB (Transportation Improvement Board) to go to construction with this project. This is part of the normal TIB process to release the construction funds. It is anticipated that bids will be opened prior to the end of December. #17, C505A, 2005 Arterial Preservation — Auburn/Black Diamond Rd. — Chairman Wagner asked if the City had come up with a proposal for ingress and egress from Miles, and reminded staff that someone needs to write an agreement if we are opening bids on December 8. This is an item in process. #20, MS793, Lakeland Hills Way/Mill Pond 3-Way Stop — Senior Engineer Helbig stated that we have run into a problem with this particular project. He reported that the property owner of one of the properties that was going to be used for one of the poles is deceased, and the property is in probate. Staff is reviewing other alternatives. 3-Way Stop at Randall and 53rd — Traffic Engineer Philpot said that she had done some further evaluation and feels that the City can do signs with beacons on top rather than wood poles with a flashing red beacon in the middle of the intersection. The signs have been ordered and should arrive within a couple of weeks. There will be yellow flashing beacons on the stop ahead signs, and a red flashing beacon on the stop signs. "STOP" legends will also be installed, along with the stop bars, dependent on weather conditions. The lights are solar and relatively simple to install. This will be significantly less expensive and, once installed, they will be assessed to see if they are adequate. Page 4 Public Works Committee Minutes November 28, 2005 #28, C507A, Auburn -Pacific Trail — Chairman Wagner mentioned an e-mail from the Mayor, asking that the trail issue be worked at the NLC. He asked if anyone was going to follow up on the e-mail. Director Dowdy said that Daryl Faber has someone working on defining the scope of work for connecting the end of the Interurban trail in Auburn and the end of the trail in Sumner. Member Peloza asked Director Dowdy to contact Director Faber to ask for further information to give him an idea of what the City is looking for, and perhaps a map and scope of work. #37, SR 167 Corridor — In response to a question from Chairman Wagner about the EIS cost estimate and Auburn being the lead, Director Dowdy responded that he had received an e-mail from Richard Warren stating that WSDOT would attempt to try to get it done before the end of the year. They are doing the EIS cost estimate, since they will be ultimately doing the study. #39, N. Lake Tapps Utility Service Area Study — Chairman Wagner asked that the phases of the project be shown to better illustrate what is being paid for by Evergreen Tucci. #12, C205A, Kersey Way-Oravetz Rd. Traffic Signal — In response to a question from Member Peloza, Senior Project Engineer Helbig stated that we do not yet have a firm date as to the arrival of the signal equipment. #16, C315A, Downtown Lighting Analysis —As part of the recent upgrades, new PSE wood poles were installed and are now complete. Member Peloza noted that the SCADA System Development project had not yet been added to the Capital Project Status Report. Utilities Engineer Huskey stated that once the project is initiated, which should be at the next Public Works Committee meeting, the project will be added. G. OTHER DISCUSSION For the purpose of these minutes, this discussion took place prior to Discussion and Information Item F. Chairman Wagner stated that he would not be able to attend the Puyallup River Watershed Council meeting on Wednesday, November 30, and asked that someone attend in his place. He said that the agenda included a water quality issue related to the Puyallup Tribe and felt strongly that someone should attend the meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:55 p.m. Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on L YP Lcs 4A.F_ co J File: 17 (17.2) REF. H:IPWCAgendaMinutes/112805Minutes Page 5