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Home My WebLink About4925 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 1 2 3 4 5 6 7 8 9 ORDINANCE NO. ~ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON, APPROVING AN APPROPRIATION OF FUNDS AS PROVIDED IN THE CONTRACT FOR SOCIAL SERVICES BETWEEN THE CITY AND THE HOUSING AUTHORITY OF THE COUNTY OF KING FOR THE PERIOD COMMENCING DECEMBER 1, 1996 AND ENDING NOVEMBER 30, 1997. WHEREAS, the City Council of the City of Auburn must adopt and approve all appropriations'by Ordinance pursuant to Chapter 35A.33 RCW; and WHEREAS, the King County Housing Authority }las determined a need exists for certain social services to be performed for its residents but does not have the manpower or expertise to perform such services; and WHEREAS, the Housing Authority desires to have the City of Auburn perform such services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: ~ The Mayor and City Clerk of the City of Auburn are authorized to execute a Contract for Social Services between the City and the Housing Authority of the County of King pursuant to which the Housing Authority will provide grant funding to the City of Auburn Police Department to provide a full time officer to be assigned to Green River Homes, Burndale Homes and Firwood Circle. A copy of said Ordinance No. 4925 October 30, 1996 Page 1 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 1 2 3 4 5 6 7 8 9 Contract No. D-4 is attached incorporated herein. ~ Pursuant to hereto as Exhibit "A" and is Chapter 35A.33 RCW, the City Council hereby approves the expenditure and appropriation of a maximum total amount of FIFTY FIVE THOUSAND EIGHT HUNDRED TWENTY-FOUR DOLLARS ($55,824.00) which constitutes funding as authorized in the Contract for Social Services between the City of Auburn and the Housing Authority of for the period commencing December 1, 30, 1997. ~ The Mayor is hereby such administrative procedures as may out the directions of this legislation. ~ This Ordinance shall force five (5) days from and after publication, as provided by law. INTRODUCED: PASSED: APPROVED: the County of King 1996 and ending November authorized to implement be necessary to carry take effect and be in its passage, approval and CHARLES A. BOOTH MAYOR Ordinance NO. 4925 October 30, 1996 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ATTEST: R~bin Wohlhueter, City Clerk APPROVED AS TO FORM: Michael J. Reynolds, City Attorney Ordinance No. 4925 October 30, 1996 Page 3 ORIGINAL Contract Number D-4 CONTRACT FOR SOCIAL SERVICES City of Auburn Police Department This Agreement is entered into by and between the Housing Authority of thc County of King, hereinafter referred to as the "Housing Authority", and the City of Auburn_, hereinafter referred to as "the Agency", whose principal office is located at 101 North Division, Auburn, WA 98002. WHEREAS, the Housing Authority has determined the need to have certain social services performed for its residents but does not have the manpower or expertise to perform such services, and WHEREAS, the Housing Authority desires to have the Agency perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope of Services to be Performed by Agency. The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Agency shall at all times comply with all Federal, State and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection herewith. 2. Compensation and Method of Payment. The Housing Authority shall pay the Agency for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $55,824.00. 3. The Agency Budget. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget itemized on Exhibit B. The Agency shall request prior approval fi.om the Housing Authority whenever the Agency desires to amend its budget by transferring fimds among the budget categories. 4. Duration of Agreement. The Agreement shall be in full force and effect for a period commencing December 1, 1996, and ending November 30, 1997, unless sooner terminated under the provisions hereinafter specified. Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 5. Independent Contractor. The Agency and Housing Authority agree the Agency is an independent Contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create a relationship of employer and employee between the parties hereto. Neither the Agency nor any employee of the Agency shah be entitled to any benefits accorded Housing Authority employees by virtue of the services provided under this Agreement. The Housing Authority shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Agency, or any employees of the Agency. 6. Section 3 Clause A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance fi.om the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Hou~ing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the area of the Section 3 covered project, and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persom residing in the area of the Section 3 covered project. 7. Indemnification. The Agency shall indemnify, defend and hold harmless the Housing Authority, its agents and employees, from and against any and all liability arising from injury or death to persons or damage to property resulting in whole or in part from acts or omissions of the Agency, its agents, servants, officers or employees, irrespective or whether in connection or such act or omission it alleged or claimed that an act of the Housing Authority, or its agents, or employees caused or contributed thereto. In the event that the Housing Authority shall elect to defend itself against any claim or suit arising from such injury, death or damage. The Agency shall, in addition to indemnifying and holding the Housing Authority harmless fi.om any liability, indemnify the Housing Authority for any and all expenses incurred by the Housing Authority in defending such claim or suit, including attorney's fees. 8. Insurance. A. The Agency shall procure and maintain in full force tl~:oughout the duration of this Agreement comprehensive general liability insurance with a minimtma coverage of $500,000.00 per occupance/aggregate for personal injury and property damage. Said policy shall name the Housing Authority of the County of King as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days' prior written notice to the Housing Authority. Cancellation of the required insurance shall automatically result in termination of this Agreement. Housing Authority of the County of King Enforcement Contract Page 2 of 4 Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 B. In addition to the insurance provided for in Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per ckdm/aggregate. For the purpose of this paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certification of coverage as required by Paragraphs A and B above shall be delivered to the Housing Authority within fifteen (15) days of execution of this Agreement. 9. Record Keeping and Reporting. A. The Agency shall nmintain accounts and records, including personal, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the Housing Authority to ensure proper accounting for all funds contributed by the Housing Authority to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the Housing Authority. C. The Agency shall submit monthly program accomplis~anent reports (Exhibit C) which compare actual vs. projected accomplishments and expenditure rates. Projected performance measures and expenditure are listed on Exhibit C. This report shall be submitted monthly, along with the Agency's request for reimbursement which shal) be submitted on The Agency's letterhead. 10. Audits and I__ns~pection. The records and documents with respect to all matters covered by this Agreement shall be subject at aH times to inspection, review or audit by the Housing Authority or any other government agency so authorized by law during the performance of this Agreement. The Housing Authority shall have the right to an annual audit of the Agency's financial statement and condition. 11. Termination. This agreement may at any time be terminated by the Housing Authority giving the Agency thirty (30) days written notice of the Housing Authority's intention to terminate the same. If the Agency's insurance coverage is canceled for any reason, the Housing Authority shall have the right to terminate this Agreement. Housing Authority County of King Enforcement Contract Page 3 of 4 Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1!;)96 12. Discrimination Prohibited The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, mental status or the presence of any sensory, mental or physical handicap. 13. Assignment and Subcontract. The Agency shah not assign or subcontract any portion of the service contemplated by this Agreement without the written consent of the Housing Authority. 14. Entire Agreement. This agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of the parties hereto. Either party may request changes in the Agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 15. Notices. Notices to the Housing Authority of the County of King shall be sent to the following address: Housing Authority of the County of King 15455 - 65th Avenue South Seattle, WA 98188 Notices to the Agency shall be sent to the address provided by the Agency npon signature line below. HOUSinG UTHORITY O~ EX~d~Og bIP.~CY6R, JIM//~LEY ATTEST/AUTHENTICATED: VED AS TO FORM: OFFICE OF THE HOUSING AUTHORITY ATTORNEY DATED this day o 6. BY THE CITY OF AUBURN NAME: ' Charles A. Booth TITLE: Mayor ADDRESS: 25 West Main St. Auburn h~ 98001 A','~ST: Robin hbhlhueter, Auburn City C]Lerk Michael J. Reynolds, Auburn City Attorney Houshlg Anthohty oftbe County of King Enforcement Contract Page 4 of 4 Ordinance No, 4925 - Exhibit "A" Adopted November 4, 1996 EXHIBIT A -- SCOPE OF WORK CITY OF AUBURN Scope of Services to be Provided by Agency: The agency shall furnish the residents of the Housing Authority of the County of King communities of Green River Homes, Bumdale Homes, and Firwood Circle, drug elimination services, employing the community policing concept, including, but not limited to, the following: A full-time Police Officer will be assigned to Green River Homes, Bumdale Homes., and Firwood Circle to be stationed at Green River Homes The substation will be staffed with visible police officer presence at least 40 hours per week. The officer's proposed work schedule will be provided to the Housing Authority Area Manager and the Officer will provide the Area Manager schedule revisions as necessary. The Auburn Police Department agrees that it will not reduce its current level of police services to the public housing developments, particularly in the areas of community policing, patrol, criminal investigations, records, dispatch and special operations. The Auburn Police Department will cooperate with King County Housing Authority to eliminate drag- related crime in Housing communities based upon the Drug Elimination Grant written proposal as the Plan of Operations to establish the manner and method of performance for community police services to be provided. The Auburn Police Department will participate in semi annual program evaluation based on program goals as stated in the Drug Elimination Grant written proposal. Either party to the contract may amend the scope o£the plan of operations through written request for an amendment. The Executive Director of the Housing Authority and the Auburn Police Chief shall provide final determinations regarding the establishment of an amendment to the plan of operations. A. Police Substation ActivitWService to be Provided Per Officer Per Site Number served per month 1. Resident Contact (Walk-in's &Telephone) as needed 2. Walking / Bicycle Patrols 1 per day per each site through the complexes & home visits with residents. Community Policing Contacts to provide information and referral (Duplicated estimate) Estimated contacts per day - 10 On-view Contacts / investigations Self-initiated field Activities (prevention/ mediation / intervention) Enforcement Contacts / Patrol Assists / Traffic / Reports/Follow Ups etc. 175-200 as needed as needed as needed Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 EXHIBIT A -- SCOPE OF WORK AUBURN POLICE DEPARTMENT Page 2 B. Crime Prevention Education & Services Activity/Service to be Provided 1. Blockwatch 2. 3. 4. Home Security Surveys targeted Childhood Safety Program Ongoing Drug education directed at youth & cooperative prevention efforts with other agencies such as: Number programs per month 1 per Quarter per site 1-3 per Quarter 2 per Year per site 1 program per quarter per each Site youth drag, alcohol & gang prevention activities youth recreational/prevention activities Housing Staff Crime Prevention, Security & Safety Education Programs Provide advice in the planing and implementationof other grant-funded security programs with Housing Authority As requested As requested C. Community Services Activity/Service to be Provided Number served per month 1. Attend Resident Council Meetings As necessary and maintain communication lines with resident leaders 2. Attend Housing Management Staff As requested meeting 3. Provide Police Officer availability & Maintain daily contact with Housing accessibility to Housing Management for coordination, communication 3. New Program Development As needed 4. Resident Consultations - 1 on 1 As needed 5. Interface with other public agencies providing services to residents As needed Reporting to Housing Authority Activity/Service to be Provided Provide information and police reports on incidents and concerns in housing communities to Area Managers Type and Frequency of ReportinV in a timely manner Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 EXHIBIT A -- SCOPE OF WORK AUBURN POLICE DEPARTMENT Page 3 Prepare monthly progress reports / Submitted monthly with invoices to DEG Coordinator As requested by DEG Coordinator Establish a clearly defined process for reporting to Housing non-emergency As needed criminal activities and coordinate in crime reduction efforts Respond to written requests for services or As needed information Provide requested public information As requested which deals with criminal activity in the Housing Authority communities. Provide semi annual crime data for Semi Annual and End of Year Reports including success stories and suggestions for improving the program In addition, the City of Auburn Police Department agrees to attend monthly meetings of the Drug Elimination Project TEAM as called by the Housing Authority. The City of Auburn Police Department further agrees to be part of the information and referral network established in the Drug Elimination Project. Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 EXHIBIT B - PROJECT BUDGET.4ND P.4 YMENT SCHEDULE Project Budget: Services Provided: 1996-1997 City of Auburn Amount Allocated Law Enforcement Supplies Cellular Phone $ 720.00 Pentium Computer $2,082.00 DARE Supplies $ 600.00 Total: $52,422.00 $ 3,402.00 $55,824.00 Payment Schedule Date: December 31, 1996 January 31, 1997 February 28, 1997 March 31, 1997 April 30, 1997 May 31, 1997 June 30, 1997 July 31, 1997 August 31, 1997 September 30, 1997 October 31, 1997 November 30, 1997 Total Amount: $6560.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $4478.50 $55824.00 Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 EXHIBIT C -- REPORTING REQUIREMENTS Invoice: The Agency shall submit an invoice to the Housing Authority ten days after the close of each month. The invoice format is attached and labeled in Exhibit C-1. Client Data Report: For each service category as defined in this Agreement, the Agency shall submit a "Client Data Report: within 10 working days after the end of each calendar month. The Client Data format is attached as Exhibit C-2. Monthly Narrative Report: The Agency shall submit a "Monthly Narrative Report" within 10 working days after the end of each calendar month. The Monthly Narrative Report is attached and labeled Exhibit C-3. Semi Annual and Annual Evaluation Reports: The Agency shall submit a Semi Annual and Annual Evaluation Report within ten working days afl.er June 1, 1997 and November 30, 1997. The Semi Annual and Annual Evaluation Report format will be provided by the Housing Authority and will include a summary of actual project expenditures per the attached report. Monitoring: The Housing Authority will request a scheduled visit to the Agency fi.om time to time to monitor contract progress. Coordination: The Agency will be expected to work, as a team member of the "Working Together Project" -- attend "Team Meetings monthly," do appropriate information and referral for clients with other team members, and coordinate efforts with Housing Authority on-site management. Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 EXHIBIT C-1 INVOICE, WORKING TOGETHER PROJECT Name and Address of Comractor Auburn Police Department 15 North Division Auburn, WA 98001 Contract Number: D-4 Amount Requested: month of Total Amount of Comract Budget: $55,824.00 Reimbursement to date: Requested this month: Balance: for services provided during the , 1996-1997. Sallle: Title: SIGNATURE: Date: AGENCY # 175-4230-0-105-075 Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996 Ordinance No. 4925 - Exhibit "^" Adopted November 4, 1996 AGENCY: EXHIBIT C-3 NARRATIVE REPORT MONTH: 1. Describe highlights of program activities: (Use additional paper if necessary.) 2. Performance standard (s) not on target and explanation. 3. Major problems identified and solutions / corrective actions. 4. Other comments. Ordinance No. 4925 - Exhibit "A" Adopted November 4, 1996