HomeMy WebLinkAboutITEM V-FCITY OF
AGENDA BILL APPROVAL FORM
~ WASHINGTON
Agenda Subject: Date:
Resolution No. 4553 January 11, 2010
Department: Attachments: Budget Impact: Finance Resolution No. 4553 & King County
Interlocal A reement
Administrative Recommendation:
City Council to approve Resolution No. 4553
Background Summary:
Resolution No. 4553 authorizes the Mayor and City Clerk to enter into an interlocal agreement between
the City of Auburn and King County for the 2010-2011 Waste Reduction and Recycling Grant Program.
King County has appropriated $116,154.00 for the City to promote waste reduction and recycling to
residents and businesses.
The City of Auburn will put $40,000 towards funding four Residential Recycling Events. The events are
held in the spring and fall each year and give residents the opportunity to recycle items such as scrap metal, bulky wood waste, appliances, tires, mattresses, and concrete. The remainder
of the Waste
Reduction and Recycling Grant will provide funding forthe following programs: Residential Recycling,
Business Recycling, Multifamily Recycling, City of Auburn Going Green Program, Environmental
Education in the Auburn School District, and Public Place Recycling.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ®Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ❑Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ❑Public Works ❑ Human Resources ❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing l I Referred to Until I I
Tabled Until I I
Councilmember: Peloza Staff: Coleman Meeting Date: January 11, 2010 Item Number:
. ,,a r
RESOLUTION N0. 4-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE ACCEPTANCE AND APPROPRIATION
OF GRANT FUNDS IN THE AMOUNT OF ONE HUNDRED SIXTEEN
THOUSAND AND ONE HUNDRED FIFTY FOUR DOLLARS ($116,154.00),
AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF
AUBURN TO ACCEPT SAID FUNDS FOR IMPLEMENTATION OF THE 2010-
2011 WASTE REDUCTION AND RECYCLING GRANT PROGRAM.
WHEREAS, King County and the City of Auburn have adopted the King
County Solid Waste Management Plan, which includes recycling and waste
reduction goals; and
WHEREAS, in order to help meet these goals, the King County Solid
Waste Division has established amulti-phased waste reduction and recycling
grant program for the suburban cities; and
WHEREAS, this program provides funding to further the development of
local waste reduction and recycling for Auburn businesses and residents; and
WHEREAS, the Auburn City Council of the City of Auburn must adopt
and approve all appropriations by Ordinance pursuant to Chapter 35A.33 RCW;
and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Resolution No. 4553 January 6, 2010
Page 1 of 3
Section 1. Pursuant to Chapter 35A.33 RCW, the City hereby approves
the expenditure and appropriation of a total amount of ONE HUNDRED
SIXTEEN THOUSAND AND ONE HUNDRED FIFTY FOUR DOLLARS
($116,154.00) which constitutes reimbursement of funds for implementing the
2010-2011 Waste Reduction and Recycling Grant Program.
Section 2. The Mayor and City Clerk of the City of Auburn are
authorized to execute an Interlocal Agreement with King County for the
reimbursement of said funds. A copy of said Agreement is attached hereto and
designated Contract#D39888D and is incorporated by reference herein.
Section 3. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out directions of the
legislation.
Section 4. This Resolution shall take effect and be in force five (5) days
from and after its passage, approval and publication, as provided by law.
Resolution No. 4553 January 6, 2010
Page 2 of 3
INTRODUCED:
PASSED:
APPROVED:
MAYO R
ATTEST:
Danielle Daskam,
City Clerk
APPROVED AS TO FORM:
City Attorney
Published:
Resolution No. 4553 January 6, 2010
Page 3 of 3
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I'' CGNTRACT # D39888D
i INTERLGCAL AGREEMENT FGR 2010-2011 i
3
3 ~ Between
KING CGUNTY anal the CITY GF AUBURN
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This two-year Interlocal A reement hereinafter referred to as the A reement is executed between Kin g ~ g ~ g
County, a political subdivision of the State of Washington, and the City of Auburn, a municipal
corporat-ion. of the State of Washington, hereinafter referred to as "..Count " and-''Cit " res ectivel . Y Y p Y
This A reement has been authorized b g y the leg~slat~ve body of each party as designated below.
F .
King County ordinance No.16717
City
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PREAMBLE
Kin Count and the Ci of Auburn ado ted the 2001 Kin Count ~ Com rehensive Solid waste g Y . tY , p g Y p
3 Management Plan, which includes waste reduction and recycling goals. ~1n order to help meet these 3
goals, the King County Solid waste Division has established a waste reduction and rec clip rant Y gg
.program for the cities that operateunder the Kin .:Count. Com rehensive ,So-lid 'Waste Mann ement g Y P g
Phan. This program provides funding to further the develo meat andlor~ enhancement of local waste p
reduction and recycling prod ects and. far broader resource conservation prof ects that integrate with waste
reduction and recycling programs and direction. This grant program does not fund household hazardous
waste collection activities. Program eligibility and grant administration terms are discussed in the Grant
Guidelines, attached to this agreement as Exhibit B. Grant funding for this program is subject to the
yearly budget approval process of.the King County Council: -
Grant funding approved by the .King County Council is available to all King County cities that operate
under the King County Comprehensive Solid waste Management Plan, The Cit will s end its grant Y p
funds to fu~f ill the, terms and conditions set forth in the scope :of work which is attached hereto as Exhibit
. A and incorporated herein ~ by reference. The `County expects that. zany inform~atian andlor experience
. ~ gained through the ~ rant ro rarr~ b .the Cit .will be shared with the Coun and other Kin 'Count g P g Y Y tY g Y
cities.
. I. PURPQSE
The .purpose of this Agreement is to define the terms and conditions for funding to be ~ provided to the ,
City of Auburn by the County for waste reduction and recycling programs andlorservices ~as outlined in
the scope of work and budget attached as Exhibit A. Y
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IL RESPONSIBILITIES ~F THE PARTIES
The responsibilities of the parties to this Agreement shall be as follows:
~A. The City
1. Funds provided to the City by the, County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs andlor services as outlined in Exhibit A. The total
amount of funds available from this grant in 2010 shall not exceed $38,077. The City
understands that even though this agreement is two years in duration, funding for this program is
sub j ect to the yearly budget approval process of the King County Council.
2. This agreement provides far distribution of 2010 and ZO11 grant..funds to the City. However,
20 ~ 1 funds are not available until January 1, 2011, and 2011 funding is contingent upon King
County Council approval of the 2011 King County budget.
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3. During the two year grant program, the City will submit a minimum of two, but no more than
eight, progress reports to the County in a farm approved by the County. Reports must be signed
by a city official. ~ These reports will include:
a} a.description of each activity accomplished pertaining to the scope of work; and
. b} reimbursement requests with either copies of invoices for each expenditure for which
reimbursement is requested or a ~f~nancial statement, prepared by the city's finance
department; that includes vendor name, description of service, date of service, date
paid and check number. .
if the City chooses to submit up to the maximum of eight ~8}progress reports and requests for
reimbursement during the two year grant program, they shall be due to the County. on the last day
of the .:month following the~end.of each quarter -April 30,. July 30, Qctober 3 January 31
except for the final progress report and request for reimbu~sement.which shall be due by March
3~, 2012:,.
~f the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two year grant program, they shall be due to the County on January 31,
. 2011 and March 31, 2012.
. . Re ardless of .the number of xo ress re orts the ~C~t chooses to submit m ord
g p g p ' y ~ er to secure . ~ •
. re~mbursernent, the City .must provide in writing to the County by the 5 working day ~f January
201 ~ and January 2012, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request,
. 3. The City shall submit a final report to the County which summarizes the work com leted under p
the grant program and evaluates the effectiveness. of the projects far which grant funds were
utilized, according to the evaluation methods specified in the scope of work. The fznal report is
due within. sax months of completion of the.. prof ect~s} outlined in the sc:o e of work, but nolater p
..khan June 30, 2012..
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4. If the City accepts fundi~n throu h this rant ro ram for the rovision of Waste Reduction and g g g p g P
Recycling pro:gramrs and .projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of word
document related thereto.
5. The City shall be responsible for followin all a licable Federal State and local laws a . pp
ordinances, rules and regulations ~n the performance of work described herein, The City assures
that its procedures are consistent with Taws gelatin to ublic contract biddin rocedures and the g p gp
County neither incurs nor assumes.. any responsibility for the City's bid, award or contracting
process. .
6. During the performance of this Agreement, neither the Cit nor an art. subcontractin under Y Yp Y g
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital `status, sexual orientation, age, or resence of an senso ,mental or ~ . p Y a
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this~Agreement as defined by King
County Code, Chapter 12.16.
.
~ 'During the ~ erformance of this A ~ reement neither the Cit nor an art subcontractn u p g ~ Y Y p Y g rider
the authority of this Agreement shall en a e in unfair em to ment ractices as defined b Kin gg p Y P Y g
County Code, Chapter 12.1 S. The City shall comply full with all a licable federal, state and Y pp
local laws, ordinances, executive orders and regulations thatprohibit suchdiscrimination. ;These
laws include, but are not limited to RC'~V Cha ter 48.60 and Titles VI and VlI of the Civil Ri hts p g
. Act of 1 X64.
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8. The City shall use recycled paper for the production of all printed and photocopied~documents
related to the fulfillment of this A reement, The Cit shall use both sides of a er sheets f r g Y pp a
copying and printing and shall use rec cledlrec clable roducts wherever ractical. . Y Y p p .
9. The City .shall maintain accounts .and records, including' personnel, financial, and,programmatic
records, and other such records as may be deemed necessary by the ~ County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficientl and ro. ; erl r fl- y p p y e ect all drrect and. xnd~rect costs of any nature expended and service
provided .in the performance oaf this Agreement.
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These records shall be maintained for a period of six years after termination hereof unless
permission to destro them is ranted b the Office of the State Archivist in accordance .with Y g Y
RCW Chapter 40.14. These accounts shall be sub'ect to ins ection, review or audit b the Count J P Y Y
andlor by federal or state officials ~as so authorized bylaw. - .
. 10.~~ The City shall maintain a record of the: use of any e ui ment that casts mare than $1,000 and is qp
purchased with grant funds from King.~County for a total eriod of three ~ ~ ears. The. records p ~ ~Y
shall be compiled into a yearly. evaluation report, a~ copy of which shall be~ submitted ~to King
~ County by March 31 of each year through the year 2012.
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~11. The City agrees to credit. King County on all printed materials provided by the County, which
the City i~ duplicating, far distribution. 'Either King County's name and: logo must appear on
King County materials including fact sheets, case studies, etc,}, or, at a minimum, the City will
credit King County for artwork or text provided by the County as follows: `artwork provided
courtesy of King County Solid Waste Division" andlor "text provided courtesy of King County
Solid waste Division."
12, The City agrees to submit to the County copies of all written materials which it produces andlor
duplicates for local waste reduction and recycling projects which have been funded through the
waste deduction and recycling grant program. Upon request, the. City~.agrees to provide. the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials sa produced, provided that the County credits the
City for the piece.
13 . The City will rovide the Kxng County Proj ect :Manager with the date and location of each p
. ~ Recycling Collection Event provided by the City, as well as copies of any printed materials used
_ ~ ~ ~ to publicize each event, as soon as. they are available but no later than thirty X30} days. prior to
the event. if there is any change in the date or the location of an event, the. City will notify the
County a minimum of thirty X30) days prior to the event. 1f the event brochure is required for
admission to the City's event, the City is exempt from having to provide the.brochure to King.
County, .
14,1fthe City accepts funding through this grant program for the provision of recycling collection
. .events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the carrier routes provided by King County. The
announcements and a.ll other printed. materials related to~ these events shall acknowledge King
..County as the funding source. ~ , .
l5. The City understands that funding for recycling collection events: for .adjacent areas of
unincorporated King County will be allocated on a yearly basis subject to the King County .
Council's yearly. budget approval process and that provision of funds for these events is not
:.,..guaranteed for the second year of the grant.program.
1 d. This. project shall be .administered by the City's Recycling Coordinator at 25 west Main Street;
Auburn, wA 98001; Phone: ~253~ 9315103; Fax: ~253~ 333.-889D; Email:
jeclark~,auburnwa.~ov, or designee.
. , --e-' _ounty.
1. The County shall administer funding for the waste reduction and recycling grant program,
. Funding is designated by city and is subj ect to the King County Council's yearly budget approval
process, Provided that the. funds are allocated .through the. King County Council's yearly; budget
. approval process, grant funding to~ the City will include a baste allocation of $5,000 pex year with
..the balance of funds to be allocated according to the city's percentage of Kxng County's residential
. ~ and employment population. However, if this population based allocation formula calculation
would result in a city receiving less than $10,000 per year, that city shall receive an additional
allocation that would raise their total grant funding to~ $1 O,ODO per year.
' 4~
4 The City of Auburn` s bud eted rant funds for 2014 are $ 3 8 077. Uns ent 2410 funds ma be g g ~ p y
carried aver to 2011, but 2011 funds will not carry over to 2412.
The City of Auburn` s estimated grant funds for 2011. are $3 S;o77. 2411 funds are not available
until January 1, 2011, and 2411 funding is contingent upon King County Council approval of the
2011 King County budget. Following approval of the 2411 Kin Count bud et, the Count 's g y g Y
grant program administrator Will notify the city of the final 2011 grant funding...
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2. Within forty-five X45} days of receiving a request for reimbursement from. the City, the County
shall either notify the City of ar~y .exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason far such exception; The County will not
. authorize payment for activities andlor expenditures which are not.included in the scope of work ,
and budget attached as. Exhibit A, unless the scope has been amended accordin ~ to Section v of
1 ~ ~ g. . this Agreerent. King County retains the right to withhold all or pa~tral~payment rf the C~ty~s
} report~s~ and reimbursement requests} are incomplete ~i.e., do not include proper documentation
of ex enditures andlor ade uate descri tion of each activit described in the sco e of work far p q p y p
3 . which reimbursement is being requested}, andlor are not consistent with the scope of wark~ and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, fir distribution. Either the City's name and logo will appear on
.such materials including fact sheets, case studies, etc,, or, at a minimum, the Count will credit y
.the City for artwork or text provided by the. City as follows: "artWOrk .provided courtesy. of the ~ .
City of Auburn" andlor "text provided courtesy of the City of Auburn".
~ 4. The Count retains the ri ht to share h ~ ' ~ y g t e written materral~s} produced by the C1ty which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing,. the County will encourage other cities. to credit the City on any pieces that
were produced b the Ci Y tY .
5. The waste reduction and recycling grant program shall be administered by Morgan John, a Project
Manager, or designee, to be specified b the Kin ~ Count Solid waste Division. y g Y
III, DURATIGN ~F~ AGREEMENT i
This Agreementshall become effective~~on either Januar 1, 2010 or the date of execution of the.: y
Agreement by bath the County and the City, if .executedafter January 1, 2414 and shall terminate on
June 30;. 2412:: The City shall not incur any new charges after December 3~1, ~20~1-1, ,However, if .
execution by either party .does ~ not occur until after Januar 1, X010, this A reement allows afar Y g
disbursement of grant funds to the City for County-approved programs initiated: between January 1, 20.10
and the later execution of the Agreement provided that the City complies with the re orting requirements p
of Section IT. A of the Agreement.
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T , . .i 7 • TE~.MiNATI~J. 1 r
A, This Agreement may be terminated by King County, in whale or in part, for convenience without
. cause prior to the termination date. specified in: Section III, upon thirty ~3 0} days advance written
notice
B. This Agreement may be terminated by either party, in whole ~or ~in part, for cause prior to the
termination date specified in Section IiI, upon thirty ~30~ days advance written notice. Reasons for
termination fog cause may include~but not be limited to: nonperformance; misuse of funds; ~andlor
failure to provide grant related reportslinvoiceslstatements as specified in Section II.A.3. and Section
II:A.4,
C. If the Agreement is terminated as provided in this section:.. ~ i }the County will be liable. only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and ~2} the City shall be released from any obligation to provide. further services
pursuant to this Agreement. ~ .
. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either party may have in the event that the obligations, terms and conditions set forth. in this
Agreement are breached by the other party, .
V, AMENDMENTS
This Agreement may ~be amended only by written~agreement of both parties. Amendments to scopes of
. work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Taste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhi-bit A, only upon written request by .the City and written approval by King
County: Such requests will only be approved if the proposed changes} is dare} consistent with andlor
achieves the goals stated in the scope and falls within the activities described in the scope
VI~ H4LD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harrn.less the County, its officers, agents, and employees from
and against any and all claims, costs, andlor issues whatsoever occurring from actions by the City andlor
its subcontractors pursuant to this Agreement. The City shall defend at pits own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever thereinafter "claims"~
brought against. the County arising out of or . incident to the ~~City's~ execution o:f; erformance of or failure P
to perform. this Agreement. Claims shall. include but not be limited to assertions that the use or transfer
of any software, book, document;.report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, atent, trademark, trade name,. andlor p
otherwise results in unfair trade .practice. ~ ~ .
,
VII. ~INSURAN~E
A. The City, at its own cost, shall prosur~ b the date of execution of this .A reement ~.d rr~aintain for Y g
the duration of the. Agreement, insurance against claims for injuries to persons ~ar: damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents; representati~res, employees, andlor subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personaX injur , and.: ~ ro ert lama e; Ifthe ~ olic .has an a e ate Y p p Y g p Y g~ g
limit, a $2,000,000 aggregate shall a 1 . An deductible or self~insured retentions shall be the sole pp Y ~
responsibility of the City, Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities erformed b or on behalf p Y
~ of the Cit ursuant to this A reement. A valid Certificate f Ins ~ ' ' Y p g o urance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B, a lies. pp
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B. ~f the Agency is a Municipal Corporation or an a enc of the State of Washin on and is self insured g Y ~
for any of the above insurance requirements, a written acknowledgement: of self~insurance is attached
to this Agreement as Exhibit C. ~ .
VIII. ENTIRE C~NTRACTIwAIVER ~F DEFAULT
This Agreement is the complete expression of the a reement of the Count and Cit hereto and an oral g Y y ~ y.
or written representations or understandings, not inco orated herein are excluded, waiver of an default ~ Y
shall not be deemed to be a waiver of any subsequent default, Waiver of breach of an rovision of this Yp
A reement shall not be deemed to be waiver of an other or subse cent breach and shall not be g y q
construed to be a modification of the terms of>this A reement unless stated to be such throu h written g g
approval by the County, which shall be ..attached to the original Agreement,
Ix, TIME IS QF THE ESSENCE
A j . i.
- The County and City recognize that time is of the essence in the performance of this Agreement. 1 ~ l
x. SEVERABILITY i
}
~f any section, subsection, sentence, clause or ,phrase of this A reement is, for an reason, found to be g Y
unconstitutional or otherwise inval%d by::a court of corn etent 'urisdiction, such decision shall not affect p J
the validity of the remaining portions.
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. ~ ~r.. l~oTcE
Any notice required or pernr~itted under this .Agreerr~erit shall be deemed sufficiently given or served if
sent to the King County Solid waste Division aid theCity at the~addresses provided below:
. ~ Morgan John, Prod ec~ Manager, or a provided designee,
. -.King County Solid waste Division ~ ~ ~ .
. Department -of Natural Resources and Parks
20 I South Jackson Street, Suite 701
Seattle, wA 9S 104~3855~ ~ ~ .
If to the City: ~ . ~ .
Joan Clark, Solid Waste ~ Recycling Coordinator .
. City of Auburn
Z5. Vest Main Street'
Auburn, w:A 98001
IN WITNESS ~HERE~F this Agreement`has .been executed by eachparty on the date set forth below:
Accepted for Ki-ng County executive
. BY
Title} ~ ~ Theresa Jennings, Director
Department of Natural Resources and Parks
For, Dow Constantine, King County Executive
Date ~ Date .
Pursuant to ~ ~ . ~ Pursuant to ordinance No. ,1.6717 . .
,Approved as to form: ~ Approved as to form;
. ~ City Attorney King County Prosecuting Attorney
Date .Date
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Exhibit A
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CITY qF AUBURN
SCgPE qF WgRK
2010-2011 SgLID WASTE DIVISIgN
WASTE REDUCTIgN l RECYCLING GRANT
' A. BASIC INFgRMATIUN
1. A licant: pp City of Auburn
2. Project Title: City of Auburn Recycling Program
3. Grant Manager: Joan Clark, Solid Waste & Recycling Coordinator
City of Auburn
25 West Main Street Auburn, WA 98001
Phone; X253} 931-5.103
Fax; X253} 333-8890 .
Email: i eclark ~,auburnwa.
4. Project Manager: Kathleen Edman, Solid Waste Customer Care Specialist
City of Auburn 25 West Main Street
Auburn, WA 98001
Phone: 253 931-3047 ~ }
Fax: X253} 333-889D .
Email: ked~nan ~,aubur~awa.~ov
5. Requested dollar amount: 2010-2011 Grant Award $11 b,154.D0
4 -Kin Count S ecial Rec clin Events - $ 40 ODO.OD
2010-2011 Total $ 7b,154.00
B. PR4P4SED SCgPE qF W4RK
WRR Projects -
Task #WRIR1 Residential Recycling
Task #WRIR2 Business Recycling qutreach & Education
Task #WRIR3 City of Auburn "Going Green Program"
CPG Match Projects - Task #CPG1 Multifamily Recycling
Task #CPG2 Environmental Education Auburn Schools
Task #CPG3 Public Place Recycling
Project Managers: Auburn's Solid waste Customer Care Specialist will implement and manage the projects.
The Solid Waste & Recycling Caordinator will manage the administration tasks of the Grant budget, reporting, and reimbursements}. Both positions are fully funded by the City of Auburn
Solid Waste Division,
Schedule: January 1, 2010 -December 31, 2D 11 ,
Goals: To increase the awareness of and participation in Auburn's waste reduction and recycling programs, and to increase waste diversion in the Residential, Multiifamily, and Business
waste streams,
. Background:
Business Community
In 2008-2009, the City of Auburn and a consultant created a Business Food Scrap Recycling Program. The program
provided food collection containers, samples of BiaBags, container signage, and staff training to businesses who started the
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program. City staff continued to provide waste prevention and recycling outreach, business recycling "tool kits," and office
recycle boxes to each business who signed up for the City Business Recycling All-Star Program. Outreach avenues
included website announcements, newsletters, chamber of commerce media, business gatherings, and other media outreach.
Residential Community 7n 2008-2009, the City of Auburn provided recycling, waste prevention, and food scrap recycling outreach and education to
single-family, duplex, multifamily, and mobile home residents through media avenues such as: newsletters, advertising,
website announcements, phone messages, flyers, and recycling events. The City provided an "at home" city-wide garage
sale opportunity far single-family and mobile home park residents to promote reuse. The City recognizes the importance of
educating a diverse community about different methods of waste reduction and recycling. Auburn will continue to
successfully participate in City and County events, publish newsletters and articles, give primary school classroom presentations, answer citizen questions, and give resources to residents
who ask for assistance.
Task #WRIR1: Residential Recycling
A. Programl Project Description
Resi._ entia Rec c ~n Outrea,..,,,,,,_,,.,., • y ' g , „ ch & Assistance -The City of Auburn will produce and mail a newsletter to all
single-family residents. Recycling, waste prevention, and food scrap recycling articles will also be placed in the City of Auburn monthly newsletter that will be mailed to all residents.
The City will use different forms of media
and promotional items to promote waste reduction and recycling programs.
• City Residential ,Gard e~ -The City will promote waste reduction and reuse by sponsoring athree-day city-
wide garage sale for all single-family residents.
B. Deliverables • _ , , s'stance -The City will produce or have professionally produced media esi entia ecyc m~ utreac & As,,,,,,,....._.,.._.-
pieces, displays, and promotional items, which may include, but are not limited tv:posters, newspaper advertising,
stickers, environmental tool kits, decals, and bags. These materials will be used to promote waste reduction and
recycling,
• City Residential Garage,,Sale~ The "Garage Sale Kits" given to each participant and advertisements will be the
deliverables.
C. Expected Dutcomesl impacts
•v ' g , , „ & Assistance -Newsletters and advertisements will promote upcoming City and Resx ent~a_Rec c m Outreac,,,,,.,,..,..,
County events, inform residents about resources available for waste reduction and recycling specific to their home,
and provide other pertinent information. The City will increase awareness of and participation in the City's Waste
Reduction and Recycling Program. • City Residential Gara e--The city-wide garage sale will encourage residents to reduce waste and reuse.
D. Evaluation
Residential Recyclin~ Outreach & • Assistance -The City will record the number of newsletters and articles created
and distributed to City of Auburn residents (Single FamilylDuplex and Mobile Home Park}, The City will record
the number of displays and promotional items created, displayed or distributed. The City will also track the number of calls, emails, or faxes we receive regarding these items.
• Ci~y_Residential Garage Sale -The City will record the number of "Garage Sale Kits" distributed. A survey will
also be conducted self addressed postcard mailed back to the City or online survey}, determining the number of
items sold or given away.
Task #WRIRZ: Business Rec clin
A. Program Description • Business Recycling Outreach & Assistance--The City will continue to encourage participation in the Business
. . Recycling All-stars Program, and continue to promote waste prevention, recycling and food scrap recycling
outreach to businesses by using the principles of Social Marketing identifying barriers that keep businesses from
recycling}. Outreach methods implemented by the City of Auburn will vary according to the recycling barriers
and benefits discovered. Business newsletters, fliers, brochures, posters, or similar artwork may be created to
announce or promote business recycling and waste reduction, These will act as a reminder to employers and _ employees to reduce, reuse, recycle, and rethink their waste stream.
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• Chamber ofCommerce -The City of Auburn will be a business sponsor for the Auburn Chamber of Commerce.
Through sponsorship we will host one of the monthly Chamber Luncheons and provide insert flyers for 4 Chamber
Newsletters. .
B. Deliverables
• y g , ,,,,,,h„& Assistance - A business database indicating who is recycling and who is not usmess Rec c zn Outreac ,
recycling will be a deliverable. Business waste stream data from the hauler will be tracked and recorded. Printed
and mailed promotional materials, phone assistance, and Solid Waste Division contact may also be a deliverable,
The printed and mailed newsletters, fliers, brochures, posters, or other similar artwork may be a deliverable.
• Chamber ofCommerce Hosting o the Chamber luncheon and providing center pieces which will be given away in a raffle), education materials, and newsletter inserts will be the deliverables.
C. Expected Outcomes) Impacts
• Business_Recyclin Outreach & Assistance - By promoting the "Business Recycling All-stars Program" through a
social marketing approach, the City expects to increase participation in the City of Auburn's Business Recycling
~ Program, reduce waste in the waste stream, and increase waste diversion, The business newsletter is intended to educate Auburn businesses about the benefits of and new trends in waste
reduction and recycling, and give
examples of businesses that are making a difference. Fliers, brochures, posters, and other promotional items serve
as invites into the Business Recycling All-Star Program. E
* Chamber ofCommerce -Staying involved with businesses through the Chamber of Commerce will increase our
contact with businesses and keep us aware of new trends in the Auburn business community. This will let us
better serve Auburn businesses and tailor waste reduction and recycling programs to their needs.
. ~ D. Evaluation
• Business Recycling Outreach & Assistance -The City will track the number businesses that start a recycling
program or call for assistance, and will record the tonnage of waste diverted through hauler reports}. Evaluation
of this activity. will be conducted by counting the number of newsletters, fliers, brachures, and ather promotional
items that are mailed and for distributed to businesses in Auburn and by counting the number of calls for assistance
that are received as a result receiving said items. 3 • Chamber ofCommerce -The number of businesses that call will also be monitored and recorded to find out where
businesses saw or heard about the City's Business Recycling All-Stars Program.
Task #WRR13: City of Auburn "Going Green Program"
A. Program Description
• Cit Em to ee Outreach & Assistance - By utilizing the principles of Social Marketing identifying barriers that
keep employees from recycling}, the City Going Green ~'eam will continue to encourage employees in each department to reduce waste and recycle. The Green Team will encourage employee
meetings and events to be
"waste-free," Outreach methods used by the Green Team will vary according to the recycling barriers and benefits
discovered. An Intranet Going Green Information webpage, emails, posters, ar similar artwork may be created to
announce or promote waste reduction and recycling, These will act as a reminder to employees to reduce, reuse,
recycle, and rethink their waste stream.
B. Deliverables
• City Employee Outreach & Assistance -The City will create a database detailing waste reduction and recycling
activities by department. The City will also create a Solid V~aste Database for City Facilities and will conduct a
waste audit at each facility, record garbage and recycling tonnage, and track waste diversion. The activity
database and the waste audit database will be the deliverable. Intranet Going Green Information webpage's,
emails, posters, or similar artwork created to announce or promote waste reduction and recycling may be the deliverables,
C. Expected Outcomes) Impacts
• .City Employee Outreach & Assistance - By the City using a social marketing approach, the Green Team expects to
increase employee participation in the City Going Green Program, reduce waste in the waste stream, and increase
waste diversion. The educational outreach through the Intranet, emails, flyers and posters, and waste-free employee events is intended to educate employees about the benef is of and
new trends in waste reduction and
recycling, and give examples of how they are making a difference.
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D. Evaluation
• Ci Em to ee Outreach & Assistance -The City Green Team will record the environmental actions of each City
department, calls for assistance and training, and will record the tonnage of waste diverted by City Facilities.
Evaluation of this activity will be conducted by counting the number of Intranet articles, emails, and other
promotional items that are distributed to employees and by counting the number of calls for assistance and information that are received as a result receiving said items.
Task #CPG1: Multifamil Rec clip Pra ram
A. Programl Project Description
• Multifamil Rec clin Outreach & Assistance -The City of Auburn and a consultant will create an outreach
program to increase multifamily participation in the Auburn Recycling Program and to increase waste diversion. The City will produce and mail a waste prevention and recycling newsletter
to all multifamily residents. The City
will use different forms of media and promotional items to promote waste reduction and recycling programs.
B. Deliverables
• Multifamil~~~zng Qutreach,&„Assistance -The City and consultant will make on-site visits to multifamily properties to provide recycling training far tenants and property owners as
requested. The City will produce or
have professionally produced media pieces, displays, and promotional items, which may include, but are not
limited to: posters, newspaper advertising, stickers, decals, and multifamily tote bags. These materials will be
used to promote waste reduction and recycling.
C. Expected ~utcomesl impacts • Multifamil Rec clin Outreach & Assistance -The City aims to promote upcoming City and County events,
inform residents about resources available for waste reduction and recycling specific to their homes, and other
pertinent information through the on-site training, newsletters, advertising, and program promotion. The City will
increase awareness and participation in the City's Multifamily Recycling Program, resulting in increased waste
diversion.
D. Evaluation
• Multifamil Rec clin Outreach & Assistance -The City will record the number ofsite-visits, trainings, and the
number of newsletters and articles created and distributed to City of Auburn Multifamily and Mobile Home Park
residents, The City will record the number of displays and promotional items created, displayed or distributed, and
the amount of calls, emails, or faxes we receive regarding these items.
Task #CPG2: Environmental Education in the Auburn School District
A. Programl Project Description
c oo Programs Presentatons_.____,. , & Booklets -City staff and a consultant will continue to provide waste reduction
recycling and food scrap recycling materials and presentations to elementary school classrooms and other schools
upon request, The City's programs are specified in a booklet that is presented to all elementary principals and
school administrators in the Auburn School District.
• Powerful Choices- Puget Sound Energy will present its curriculum-based educational program, which teaches Sty grade students and other members of their households about the use of,
energy, water, waste reduction, waste
management, and other resources.
B. Deliverables
• School Programs, Presentations & Booklets -City staff will create an online registration for teachers to schedule
` classroom presentations. A School Booklet, "Guide to waste Reduction & Recycling Education", will be printed when necessary to supplement the supply far teachers and school administrators.
Auburn staff will record the
number of booklets printed and distributed, and the number of classroom presentations given.
• Powerful Choices -Auburn will co-sponsor Puget Sound Energy's "Powerful Choices" classroom presentations.
These presentations will be given to two or more middle school classrooms in the Auburn School District.
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C, Expected Outcamesl impacts
• School Pro rams Presentations & Booklets -Through the programs presented online hand in the School Booklets},
City staff will promote valuable lessons about waste reduction and recycling to students and teachers. These lessons will then be shared with parents and may influence purchasing and
disposal decisions.
• Powerful Choices -The "Powerful Choices" program will educate students and their households about waste
reduction and conservation of natural resources. Households will then be more aware of waste reduction and
conservation options, which will affect their purchasing and disposal decisions.
D. Evaluation
• School Pro rams Presentations & Booklets -The City will record the number of classroom presentations given to Auburn students. The City will also survey those teachers who requested
presentations to determine the
effectiveness of the school brochures.
• Powerful Choices -For the presentations, the City will record the number of classrooms that Puget Sound Energy
visits in Auburn and will provide Puget Sound Energy's report summary of teacher surveys and student
involvement.
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Task #CPG3: Pubtic Puce Rec c~~n Pra ram
i . A. Program Description
• Containers & Supplies -Recycling containers will be placed at City Parks and Facilities to promote recycling.
Quantity of containers per location will vary according to activities and seasonal citizen attendance.
• Waste Audit -The City will track Solid Waste tonnage collected in the various City Parks and Facilities.
B. Deliverables
• Containers & Supplies -The containers, container labels, and hardware will be the deliverables.
• Waste Audit -The tannage collected will be the deliverable.
C. Expected Outcomes 1 Impacts
• Containers & Supplies - By placing recycling containers at City Parks and Facilities, the City expects to increase awareness of and participation in the City's VL~aste Reduction and
Recycling Program.
D. Evaluation
• Containers & Sup,ies -The City will record the number of containers and supplies at each location
• waste Audit ~-The City will track the amount of garbage and recycling collected, and will measured waste . .
diversion,
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C. PRQPUSED BUDGET
Grant Funds Available for 2010-2011; X116,154.00
LESS ding County Special Events 2 l year - $ 40,000.00
Ad jested G rant Funds Available; 76,154.00
Match Funds C.P.G. Projects $ 24684.00
Balance Funds VL~RR Projects $ 51,470.00
Projected Projected
2010 Total 2411 Total
Task #WRIRI
Residential Recycling
Residential Recycling outreach & Assistance $ 5,763.50 $ 5,763.50
City Residential Garage Sale $10,000,00 $10,000.00
Total Project #WRRI $15,763.50 $15,763.50
Task #WRIRl
Business Recycling
Business Recycling Outreach & Assistance $5,605.00 $5,605.00
Chamber of Commerce $1,500.00 $1,500.00
Total Project #WRRZ $7,105.00 X7,105.00
Task #WRIR3
City of Auburn Going Green Program
Recycling Gutreach & Education $2,$66.50 $2,866.50
Total Project #WRR3 X2,866.50 $2,866.50
rl~~~"I~A W1~~. Grant $25,735.00 25,7:5.00
Task #CPG1
Multifamily Recycling
Multifamily Recycling Gutreach & Assistance $ 7,933.62 $7,933.62
Total Project #CPG1 ~ 7,933.62 $7,933.62
Task #CPG2
Environmental Education Auburn Schools
School Programs ~ Presentations & Booklets $1,259.38 $1,259.38
Powerful Choices for the Environment $1,562.50 $1,562.50
Total Project #CPG2 X2,821.88 $2,821.88
Task #CPG3
Public Place Recycling
Recycling Containers & Supplies $1,586.50 $1,586.50
Total Project #CPG3 $1,586.50 X1,586.50
TQTAL ~~~atc CPG S 12,342.40 ~ 12,342.00
TUTAL WRR GRANT FUNDING $38 U77.U4 $3S 077.~U