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RESOLUTION NO. 4 5 7 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED
ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER)
FOR THE 2009 PROGRAM YEAR
WHEREAS, the City of Auburn was designated as an entitlement
community by the U.S. Department of Housing and Urban Development (HUD)
for its Community Development Block Grant (CDBG) program; and
WHEREAS, the requirements of the CDBG require the City prepare and
submit a"Consolidated Annual Performance and Evaluation Report (CAPER)"
for each program year; and
WHEREAS, the City Council of the City of Auburn heard and considered
public testimony on March 15, 2010 about the CAPER for its 2009 program
year.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES THAT:
Section 1. That the Consolidated Annual Performance and Evaluation
Report (CAPER) for the 2009 program year is accepted.
Section 2. The Mayor is hereby authorized to implement such
Resolution No. 4575
March 15, 2010
Page 1 of 2
administrative procedures as may be necessary to carry out the directives of
this legislation and submit the report to HUD.
Section 3. This Resolution shall take effect and be in full force
upon passage and signatures hereon.
DATED and SIGNED this day of 2010.
CI OF A
PETER B. LEWIS
MAYOR
ATTEST:
Dani le E. Daskam
City Clerk
y D TO FORM:
Daniel B. Heid •
City Attorney
Resolution No. 4575
March 15, 2010
Page 2 of 2
CITY OF / *
WASHINGTON
City of Auburn
Consolidated Plan for Years 2005 to 2009
Consolidated Annual Performance
and
Evaluation Report (CAPER)
for the
2009 Program Year
March 31, 2010
Department of Administration
~ 25 West Main Street ~ Auburn, Washington 98001
EQUAL HOUSING
OPPORTUNITY
CONTENTS:
I Introduction, Summary
IL Assessment of Goals and Strategies
A. Housing and Homeless Prevention Strategies
B. Livable Communities Strategies
C. Economic Development Strategies
D. Other Actions
E. Continuum of Care Strategies
F. Affirmatively Furthering Fair Housing;
G. Leveraging Resources
H. Self-Evaluation
III. Outcomes Measurement and Performance Reporting System
IV CDBG - Specific Requirements
A. Nature of and Reasons for any Change in Program Objectives
B. Assessment of Grantee Efforts to Comply with Consolidated Plan
C. Extent of Funds Used for National Objectives
D. Relocation Actions
E. Economic Development Activities
F. Program Income Accounts Description
G. Neighborhood Revitalization Strategies Report
H. Eliminating Barriers to Affordable Housing
1. Coordination with Public Housing Authorities
J. Lead-Based Paint Hazards
K. Compliance and Monitoring Performed during the Program Year
V. Public Participation Requirements
VI. Attachments:
A. CDBG Financial Summary - C04PR26
B. CDBG Activity Summary Repor[ - C04PR03
C. Summary of CDBG Projects - C04PR06
D. List of Activities for 2009 & 2010 - C04PR02
VII Public Participation:
A. Minutes from Committee meetings and Public Hearing on March 15, 2009
B. Written comments received during public review of the C.A.P.E.R.
City of Auburn - 2009 CAPER Page 1
I. Introduction, Summary:
The Consolidated Annual Performance and Evaluation Report (CAPER) for the City
of Auburn, Washington, for program year 2009 is a report to the U.S. Depar[ment of
Housing and Urban Development (HUD) on the City's activities and accomplishments
using Community Development Block Grant (CDBG) funds. The City of Auburn
(hereinafter referred to as the City) combines its CDBG funds with its general funds to
support human service activities and human service planning and administration; this
planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and
correlated with the CAPER.
On November 3, 2008 the Aubum City Council passed Resolution Number 4409
adopting the 2009 Action Plan for the City of Auburn's Consolidated Plan for Years
2005 to 2009. The 2009 Action Plan was based on an estimated, combined human
service budget of $1,016,260; out of which $409,760 were CDBG funds, $606,500
were City of Auburn general funds.
In mid 2009, HUD informed the City that its 2009 Action Plan was approved and
funded with $400,879. More than 6,000 Auburn residents were the recipients of direct
services that were bought, in part, with these CDBG funds. In addition, the residents
of two Auburn neighborhoods were the recipients of area-wide benefits resulting from
public improvements funded by CDBG.
This Consolidated Annual Performance and Evaluation Report (CAPER) will explain
in more detail where CDBG funds were spent The CAPER will assess how that
spending addresses the housing and community development goals that the City set
forth in its Consolidated Plan for Years 2005 to 2009.
IL Assessment of Goals and Strategies:
A. Housina and Homeless Prevention Strateeies
Activities funded by the City through its contracts with local agencies to promote
affordable housing and prevent homelessness are part of its goal to assure Auburn
residents have sufficient food to eat and a roof overhead. The following are activities.
that received CDBG funds relative to this goal.
• CDBG funds were used to make sure Auburn residents have access to
emergency assistance in the event that they become homeless. Specifically, CDBG funds were used for the following:
o Provide a short-term shelter home for women and children who are
victims of domestic violence and would otherwise be homeless.
o In an effort to help retired couples and senior citizens stay in
affordable housing, the City uses its CDBG funds to make home
repairs for low-income and primarily senior homeowners.
City of Auburn - 2009 CAPER Page 2
B. Livable Communities Strateeies
The City uses its CDBG funds to help achieve the national objective of providing or
maintaining a suitabie living environment; particularly for its low income residents.
Towards this end, the Ciry uses its CDBG funds for the following:
• Support a regional network of community heaith services that provide basic
health care to low-income residents. The City provides CDBG funds to the
Community Health Centers of King County for primary medical and dental
care to low-income, uninsured residents at facilities located in Aubum.
C. Economic Development Strateaies
The City of Auburn strives to help potential entrepreneurs obtain the business skills they
need to start and sustain a business and develop jobs. Towards this end, the City
provides the Small Business Assistance Center of Green River Community College
funding to provide training and counseling to individuals starting businesses.
D. Other Actions: Neiehborhood Revitalization:
The City of Auburn uses its CDBG funds to preserve and/or revitalize low and
moderate income neighborhoods. CDBG funds for planning and administration aze
used to work with neighborhood groups to identify local needs and develop plans to
address those needs. Additional CDBG funds are used for the following:
• Develop neighborhood plans so that low income neighborhoods can
become eligible for consideration as local investment areas.
• Increase neighborhood property values, increase the length of time
residents reside in neighborhood, increase number of owner-occupied
units and improve sustainability of the entire neighborhood by installing
public infrastructure such as curbs, sidewalks, street lights and curb cuts
for wheelchairs.
E. Continuum of Care Strateeies / Reduction in Povertv Strateeies
The City of Auburn provides a Continuum of Care primary through two channels. First,
the City participates in the King County HOME ConsoRium, which sets policy direction
and distributes HOME and McKinney funds throughout the County. On a local level,
the City funds programs - both through the General Fund and with CDBG - that help
prevent homelessness and address emergency and transitional housing needs. In addition
to CDBG funded activities described in this CAPER, the following general fund
activities likewise help reduce poverty and homelessness in Auburn:
• The City provides $56,500 of general funds to feed and care for over
10,000 Auburn residents.
• The City provides general fund suppoR to provide emergency housing to
over 400 homeless adults and children.
• In addition to CDBG funds, the City provides an additional $9,000 to the
Community Health Centers of King County for primary medical and denta(
caze.
• The City provides ACAP Child and Family Services funds to subsidize the
City of Auburn - 2009 CAPER Page 3
childcare of over 75 low-income, Auburn families.
• The City provides over $90,000 of general fund support for services to
victims of domestic violence.
F. Affirmatively Furthering Fair Housinlz:
The City complies in accordance with its "Analysis of Impediments to Fair Housing ,
Choice" (AI) as required for CDBG entitlement communities. As a result of the AI
and the public response to it, the consultant-a partner in this effort throughout the
county-who prepared the AI identified three impediments and made three initial
recommendations. The recommendations were:
• Expand current education and outreach efforts;
• Continue ongoing enforcement activities by holding responsible those able
to make improvements in this area; and
• Target homeownership and lending marketing to all citizens of all
backgrounds.
The City continues to implement the recommendations in the AI. For instance,
among other actions, the City is inserting the Fair Housing logo onto its human
service and housing planning documents as a means to publicize Fair Housing and
the City's commitment to it. The City has made publications promoting Fair Housing
available at City Hall, Senior Center, and other public gathering places. A link to
Fair Housing information has been placed on the City's website as a resource to
residents as well. The City continues to monitor compliance with the Fair Housing
Act. Complaints are referred to the Washington State Human Rights Commission for
resolution. No fair housing complaints were filed against the City in 2009 nor did the
City make any referrals of alleged complaints to the Washington State Hwnan Rights
Commission.
G. Leveraeing Resources
CDaG appropriated by the City are sometimes used to leverage other public and
private funding resources. For instance, in 2009 CDBG funds were used to leverage:
• Through the leveraged matching funds of the City of Auburn's general fund,
the human services budget exceeded $1 million that went to meet the goals
and strategies of the City's Consolidated Plan.
H. Self-Evaluation
During their review of the CAPER, the Human Service Committee agreed that the
City is implementing the strategies contained in the Consolidated Plan. The City has
remained in compliance with the `Timeliness of Expenditure' guidelines as
~ prescribed by HUD. The City intends to remain in compliance, while adjusting
project selection and monitoring to include provisions for the increased timelines due
to response to environmental regulations (ESA and Lead Paint).
City of Aubum - 2009 CAPER Page 4
Public service activities are within their intended schedule. Furthermore, the City
continues to publicize its Housing Repair Program so as to increase the number of
clientele served each year.
III. Outcomes Measurement and Performance Reporting System:
The Department of Housing and Urban Development instituted a reporting system for
outcome-based performance measures. The following summarizes accomplishments
relative to the 2009 Action Plan.
Agency: City of Auburn Human Services: Housing Repair Proaram
Activity: Provide emergency housing repairs to very low-income Auburn
homeowners at risk of becoming homeless.
Proposed: 50 clients Actual: 67 clients
Budget: $150,000 Spent: $193,641
($43,641 from prior yeaz)
Summary: During 2009 the City awarded 67 grants for minor home repairs.
Actual expenditures were an average of less than $2,900 per
client. All of the clients served were low income, most eamed
less than 30% of the King County median household income
(KCMHI).
Agency: Citv of Auburn Human Services: Housing Program
Activity: Acquire and rehab a short-term shelter home for women and
children who are victims of domestic violence and would
otherwise be homeless.
Budget: $250,000 Actual: $210,000
Summary: The City was able to purchase a home which will serve as a
short-term shelter for women and children. The necessary costs
to prepare the house for suitable living are currenNy being
expended.
Goal: Health care to be physically and mentally fit.
Outcome: Within the city limits of Auburn are located non-profit a eg ncies
thatprovide health care to its low-income residents.
Output Goal: Support a regional netwark of community health services that
provide basic health care to low-income residents.
City of Auburn - 2009 CAPER - Page 5
Agency: Communitv Health Centers of King County
Activity: Provide primary medical / dental care to low-income,
uninsured residents at facilities located in Auburn.
Proposed: 235 clients Actual: 258 clients
Budget: $8,989 (General Fund)
$51,011 (CDBG - Public Services)
$60,000 (Total: General Fund + CDBG)
Spent: $60,000 (Total: General Fund + CDBG)
Summary: Community Health Centers has served more than the
expected number of clients for the contracted year.
Agency: Vallev Cities Counseling & Consultation
Activity: Create a suitable living environment of supported housing for
chronically homeless persons with mental health needs.
Proposed: 24 units Actual: 24 units
Budget: $50,000 Spent: $50,000
Summary: Valley Cities Landing project is proceeding as planned and is
currently under construction. The City of Auburn was
pleased to paRicipate in providing this housing resource for
veterans and othertargeted populations with need.
Goal: Education and job skills to lead an independent life.
Outcome: Auburn has a central location that makes available a variety
of services and assistance to individuals who are startinQ a
business.
Output Goal: Help potential entrepreneurs obtain the business skills they
need to start and sustain a business. Provide potential
entrepreneurs research and technical assistance on potential
businesses in Auburn and means to finance them.
Agency: GRCC Small Business Assistance Center
Activity: Provide small business training and counseling to enable
businesses and individuals starting business to survive and
grow their businesses. Proposed: 40 dients Actual: 42 clients
Budget: $37,500 Spent: $37,500
City of Auburn - 2009 CAPER Page 6
Summary: The agency provided over 500 hours of technical assistance
and 173 hours of counseling creating or saving 20 jobs.
Outcome: Auburn has a central location that makes available a varietv
of services and assistance to individuals who aze interested in
acquiring a wark skill.
Output Goal: Create economic opportunities by providing training to
approximately 15 low income Auburn residents so that at
least halfofthem can find and sustain ajob.
Agency: South KinQ County Multi-Service Center: Employment Training
Activity: Provide training to residents so that employment is found and
sustained.
Proposed: 15 clients Actual: 20 dients
Budget: $10,000 Spent: $10,000
Summary: The agency provided training and job placement for the
contracted amount of residents under this first year effort with
the City of Aubum.
IV. CDBG - Specific Requirements
A. Nature of and Reasons for any Changc in Program Objectives
No changes were made in the Program Objectives of the 2009 Action Plan.
B. Assessment of Grantee Efforts in Complying with Consolidated Plan
The City did not, through action or willful inaction, hinder the implementation
of the Consolidated Plan. If requested, the City provides letters of compliance
to entities that are pursuing HUD-approved ac[ivities within the City (e.g.,
letters of zoning compliance, assistance with development processes, etc.).
C. Extent of Funds Used for National Objectives
All funds were used exclusively for the National Objectives.
D. Relocation Actions
No activities that required relocation of households or businesses were
undertaken during the 2009 program year.
City of Aubum - 2009 CAPER Page 7
E. Economic Development Activities
The Small Business Assistance Center (SBAC) has as a goal the
creation/retention jobs. The costs of the activities provided by SBAC
($37,500) for the 75 low and moderate income clients served is less than the
$1,000 per person standard used by CDBG to evaluate the public benefit of
economic development activities.
F. Program Income Accounts Description
The City of Auburn did not receive any program income during 2009.
G. Neighborhood Revitalization Strategies Reports
The City of Auburn is working to align its Neighborhood Revitalization
Strategy in accordance to HUD's criteria for selected or targeted
neighborhoods. The City does have a policy in place that utilizes CDBG funds
to make improvements according to HUD regulations.
H. Eliminating Barriers to Affordable Housing
The City provided grants for home repairs to 18 low-income homeowners.
Most of these homeowners were senior citizens. They home repairs provided
the clients of Aubum's Housing Repair Program enable them to stay in their
homes, which are much more affordable than what they find elsewhere.
L Coordination with Public Housing Authorities
The City of Auburn and the King County Housing Authority have a long
history of collaboration toward developing affordable housing for low-income
residents and people with special needs. The King County Housing Authority
has approximately 678 public housing units located in Auburn; in addition to
roughly 750 Section 8 vouchers. The City of Auburn plans to continue to
work with the King County Housing Authority to preserve and maintain
Auburn's stock of affordable housing for its low-income residents.
J. Lead-Based Paint Hazards
The City of Auburn indudes language in its CDBG contracts that require
agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35)
issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C.
Sections 4831, et seq.) requiring prohibition of the use of lead-based paint
whenever CDBD funds are used. In addition, the City notifies residents of
potential lead-based paint hazards when it awards a Housing Repair grant. A
copy of the pamphlet -"Protect Your Family from Lead In Your Home" is
provided each Housing Repair client when the City conducts the initial
inspection of their home.
K. Compliance and Monitoring Performed during the Program Year
Outcome data is included in the contract between the City of Auburn and the
City of Auburn - 2009 CAPER Page 8
agency receiving CDBG funds. The City monitors agency compliance with its
CDBG contract by requiring the agency to submit quarterly reports that
includes data on the number of service' units provided along with demographic
information about their clients. In addition, City staff monitors the agencies
with a site visit at least once a yeaz and maintains a more frequent contact with
agencies using the telephone and email. The information contained in this
CAPER was derived from these site visits, quarterly reports and miscellaneous
agency contacts.
IV. Public Participation Requirements
The public review period for this Consolidated Annual Performance and
Evaluation Report for 2009 began on March l, 2009, when copies became
available for distribution. A public notice was published in The Seattle Times
on March 4, 2009 announcing the plan was ready for public review and
comment. A public hearing was scheduled and advertised for March 15, 2009
at which time the review period ends. Public comments were reviewed by the
City of Auburn's City Council. Presentation to the City Council was made on
March 15, 2009, for final review and consideration prior to submitting it HUD.
Minutes of these meetings, along with any other written comments, are
included in the appendix of this CAPER.
City of Aubum - 2009 CAPER Page 9
V. Attachments
A. CDBG Financial Summary - C04PR26
B. CDBG Activity Summary RepoR - C04PR03
C. Summary of CDBG Projects - C04PR06
D. List of Activities for 2008 & 2009 - C04PR02
n
City of Aubum - 2009 CAPER Page 10
VI. Public Participation
A. Minutes from Council meeting and Resolution of acceptance
B. Written comments, if any, received during public review '
ofthe C.A.P.E.R.
City of Auburn - 2009 CAPER Page I 1