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RESOLUTION NO. 4600
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE
OF A GRANT FROM THE WASHINGTON SERVICE CORPS TO
PROVIDE A FULL-TIME ME.MBER TO THE CITY OF AUBURN,
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE NECESSARY AGREEMENTS TO ACCEPT SAID
MEMBER
WHEREAS, the City of Aubum has an office of Emergency Management,
dedicated to preparing the City and its residents for disaster; and
WHEREAS, the Washington Service Corps provides full-time disaster
education volunteers to local programs through the AmeriCorps VISTA
ReadyCorps program; and
WHEREAS, the City of Auburn desires to provide comprehensive disaster
education to Auburn residents; and
WHEREAS, the City of Auburn has been accepted as a host sife for a
2010/2011 VISTA member.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Purpose. The City Council of the City of Auburn hereby
accepts a grant from the Washington Service Corps of one VISTA member, from
August 27; 2010 to August 31, 2011.
Section 2. Implernentat6on. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary to
carry out the directions of this resolution. Resolufion No. 4600
June 2, 2010
Page 1
Section 3. Effective Dafe. This Resolution shall be in full force and
effect upon passage and signatures hereon.
SIGNED and DATED this day of June 2010.
CI
PETER B. LEWIS
MAYOR
ATTEST:
Danielle Daskam,
Cify Clerk
APPROVED AS TO FORM:
- - Daniel B. He ,
City Attorney
Resolution No. 4600
June 2, 2010
' Page 2
Washington Service Corps Ready*Corps VISTA Program
Memorandum of Understanding (MOU)
. The purpose of this Memorandum oj Understanding (MDU) is to establish the basic guidelines
and expectations of the Ready*Corps YISTA program at each site. These guidelines arrd
expectations dre designed to ensure full coordination behveen sponsoring organizations and the
Washington Service Corps (WSC).
Please review, complete, and sign this Memorandum of Understanding and return to the
WSC no later than May 31, 2010.
S onsorin O anization Information
Or anization: Cit of Auburn "
Name & Title of Le al A licant:. Peter B Lewis, Ma or .
Mailin Address:, 25 W Main Street; Auburn WA 98001
Tele hone Numberc 253-931= 008
Fax Number: 253-288-3132
Email Address: plewis@aubumwa.gov
Responsibilities. of the Saonsorina Oreauization:
1. Identify and support a single (and backup) staff person from the organization to be the site
supervisor (and key contact) for AmeriCorps*VISTA member(s).
2. Commit the site supervisor to attend a WSC orientation in June/July, 2010.
3. Participate in member recruiting, interviews, selection and enrollment paperwork.
4. Introduce member(s) to other organization staff and invite member(s) ta staff functions.
5. Inform member(s) about the organization's rules of conduct and appropriate behavior,
including procedures for communicating service hours and absences. Provide member(s)
with agency policy manuals and/or handbooks.
6: Provide at least one desk, computer, agency e-rreail and phone access for each member.
7. Recognize and support distinct roles and responsibilities of the member(s).
8. Provide member(s) a minimum of two site-specific trainings related to the service pasition.
9. Ensure corripietion of WSC evaluation reporting requirements, including monthly volunteer
reports, and three progress reports for accountability to state and federal funding sources.
10. Complete member performance eyaluations, done twice during the program year. The first
to be completed by January 31, 2011 and the second to be completed by June 30, 20] 1
11. Host scheduled site visits as needed by WSC program coordinator.
12. Agree to release time for member(s) to attend required training events and service projects,
including one WSC SERVES Institute to be held November 8-11, 2010 in Yakima.
13. Sponsoring organization must release members from regular service to respond to disasters
(as long as it does not cause the member or organization_ undue hardship) if needed.
14. Sign member timesheets, ensure accuracy of hours served and submit originals by mail to
the WSC the week immediately following the end of the time period.
15. Provide timely payment of $5,500 cash match (per member) to be billed in early November
and due by December 31, 2010. Gash match wi(1 be pro-rated for any member who
terminates prior to serving 15% of their term of service. Organizations will not receive a
pro-rated refund if inembers serve more than 15% of their term.
16. Communicate immediately with WSC program coordinator regarding member performance
issues or other program concerns.
Washington Service Corps Ready*Corps VISTA Program
Memorandum of Understanding (MOU)
~ Follow member discipline procedures as outlined in the Member Contract. .
o Document member performance/personnel issues in writing, including actions taken
toward resolution.
• Coordinate with WSC program coordinatorto plan for any removal or transfer of
member.
Res6onsibilities of Washington Service Corps:
1. Process AmeriCorps*VISTA member stipend for payment on ttie lOth and the 25`h of each
month.
2. Provide Medical Insurance coverage for the member, provided :by Seven Corners lnsurance.
3. Provide basic program orientation for all members and their supervisor.
4. Provide member training and development opportunities at the SERVES Training Insfitute.
W SC covers the cost of ineals, lodging, and travel expenses required for attendance at
SERYES (carpooting of inembers is encouraged).
5. Provide on-going. member support.(at least one site visit per year, plus regular telephone
and/or e-mail contact).
6. Process timesheets and monthly reports for each member and maintain original copy of
member file.
7. Communicate expectations and procedures pertaining to member performance and personnel
issues.
8. Support sponsoring organizations and members regarding W SC performance plans and
assessment tools for accountability to state and federal funding sources.
9. Provide sponsoring organizations with AmeriCorps posters to identify their site as an
AmeriCorps project.
The following outlines service activities of AmeriCorps members:
Readv*Corps VISTA members will:
1. Serve an average of 40 hours per week for 12 months. Members must be available to serve
the houts needed by the project including weekend and evening service activities.
2. Not engage in. outside employment.
3. Keep an accurate record of hours served as service hours, training hours and fundraising
hours.
4. Coordinate with site supervisor when unable to report for scheduled time.
5. Complete an electronic version of the WSC timesheet for the 1,1 -151h and the 16th- end of the
month. Timesheets with original. signatures must be mailed to WSC during, the week
immediately following the end of the time period.
6. Attend all required training events including the Pre-Service Orientation August 23-26, 2011
(unless second or third year member) and the SERVES (nstitute November 8-11, 2010.
7. Complete required duties and reports for the site in a timely manner.
8. Identify themselves as a Washington Service Corps/AmeriCorps*VISTA member at their site
by using the title of AmeriCorps*VISTA member in their e-mail signature block and v.oice
mail messages; and by wearing,AmeriCocps/VISTA lapel pins or gear during service hours.
Washington Service Corps Ready*Corps VISTA Program
; Memorandum of Understanding (MOU)
9. Participate in days of national service including, but not limited to, Martin Luther King Jr.
Day of Service.
Prohibited AmeriCorns member activities:
There are cerfairi activities, including lobbying, political, retigious or advocacy activities, that
AmeriCorps members may not perform in the course of their duties, while charging time to the
AmeriCorps program, orat the request of sponsoring orga.nization staff. Furthermore, members
and staff may not engage in conduct in a manner that would associate the national service
program or the Corporation for NationaT and Community Service (CNCS) with the, prohibited
activities. Programs must become familiar with speci_fic provisions described in the
Corporation's formal regulation (45 C.F.R. 2520.65) and the grant provisions. The list of
prohibited activities includes:
v participating in efforts to influence legislation, including state or local ballot
initiatives, or iobbying for your program;
• organizing a letter-writing campaign to Congress;
e engaging in partisan political activities, or other activities designed to influence
the outcome of an election to any public office;
• participating in, or endorsing, events or activities that are likely to include
advocacy for or against political parties, political platforms, political candidates,
proposed legislation, or elected officials;
• voter registration drives;
• organizing or participating in protests. petitions, boycotts. or strikes:
• assisting, promoting, or deterring union organizing;
• impairing existing contracts for services or collective bargaining agreements;
• engaging in religious instruction, conducting worship services, providing instruction as part
of a program that includes mandatory religious instruction or worship, constn►cting or
operating facilities devoted to religious instruction or worship, maintaining facilities
primarily or inherently devoted to religious instruction or worship, or engaging in any form
of religious proselytizing; "
• providing a direct benefit to a for-profit entity; a labor union; a partisan politica[
organization; or an organization engaged in religious activities;
• participating in activities that pose a significant safety risk to parficipants;
• members may not prepare any part of a grant proposal or perform other fundraising functions
to Help the program achieve its match requirements, or to pay the program's general
. operating expenses;
Washington Service Corps Ready*Corps VISTA Program
Mernorandum of Understanding (MOU)
• fundraising is allowable if it provides directsupporf to a specific service activity, falls within
the program's approved objectives, is not the primary activity of the program, and does not .
exceed 10%0 of the total hours served for any member.
AmeriCorps members, like other private citizens, may participate in the above listed activities on
their own time, at tHeir own expense, and on their own initiative. However, the AmeriCorps logo
must not be worn while doing so.
Please note: Federal fundin.g for members is approyeci with the understanding that
member service is directly supporting AmeriCorps*VISTA objectives. Contran•
circumstances could lead to removal of`member("s) froin the site.
,
Washington Service Corps Ready*Corps VISTA Program
Memorandum of Understanding (MOU)
This Memorandnm of Understaading clarifies the focns and intent of the joint working
relationship of mutual support, cooperation and coordinstion between the sponsoring
organization and the WSC AmeriCorps program.
-NW Legal Applica t: B
Signature: Date: June 8. 2010
Legal Applicant signature
Project Supervisor: Sarah K. Miller
Signature: raapk i Date: June 8, 2010
Prqiect Supervis'br,signature
Sife Supervisor:
' (if different from project supecvisor)
Signature: Date:
Site Supervisor signature
WSC Program Coordinator:
Signature: Date: Coordinator signature
The otiginal signed Memorandum of Understanding will be filed at the Washington Service Corps.
~
Please keep a copy for your records.
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with EO 11988; (e) assurance of project consistency wiih the approved state management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C 1451 et seq.); (f) conformity of federal actions to
State (Clean Air) lmpiementarion Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42
U.S.C. 7401 et seqJ; (g) protecdon of undetground sources of drinking water under the Safe Drinking Water
Act of 1974, as amended (P.L. 93-523); and (h) protectioa of endangered species under the Endangered
Species Act of 1973, as amended (P.L. 93-205).
• Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C 1271 et seq.) related to prvtecting
componenu or potential components ofthe national wild and scenic'rivers system.
• Will assist the awafding agency in assuring compliance with Section 106 ofthe National Historic
Preservation Aot of 1966, as amended (16 U.S.C. 470), EO 11593 (iden6fication and protection of historic
properties), and the Archaeological and Historic Preservation Act of 1974 (16U.S.C. 469a-I et seq.).
• Will comply with P.L. 93-348 regarding the protection of hwnan subjects involved in research, development,
and related activities supported by this awaid of assistance.
• Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et
seq.) pertaining to the care. handling, and treatment of warm blooded animals held for rescarch. tcaching. or
other activities supported by this award of assistance.
• Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which
prohibiu the use of lead based paint in construction or rehabilitarion of nesidence structures.
• Will cause to be performed the required £mancial and compliance audits in accordance with the Single Audit.
Act of 1984, as amended, and OMB Circular A-133, Audits of States,, Local Govemments, and Non-Profit
Organizations.
e Will comply with all applicable requirements of all other Federal laws, executive orders, regulations,
application guidelipes, and policies goveming this program.
" CER TIFICA TIONS
Certification - Debarnfent, Suspeasion, and Other Responsibility Matters
This certification is required by the government-wide regulations implementing Executive Order 12549,
Debarment and Suspension, 2 CFR Part 180, Section 180335, What inforrrration must / provide be/'ore
; entering into a covered trarrsaction wi;h a Federal agency?
As the duly suthorized representative of the applicant, 1 certify, to the best of my knowledge and
belief, that neither the applicant nor its principals:
• ls presently excluded or disqualified;
• Has been convicted wit6in the preceding three years of any of the offenses listed in § I 80.800(a)
or had a civil judgment rendered against it for one of those offeases within that time period;
e Is presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission or any of,the offenses listed in § 180.800(a); or
• Has had one or more public transactions (Federal. State, or local) terminated within the precedine
three years for cause ordefault.
Certification - Drug Free Workplace
This certification is required by the Corpocation's reguladons implementing sections S 15Q-5160 of the -
Drug-Free Workplace Act of 1988 (P:L. 100-690), 45 CFR Part 2545, Subpart B. The regulations require
certification by:grantees, prior to award, that they will make a good faith effort, on a continuing basis, to
maintain a drug-free workPlace. The certifieation set out below is a material representation of fact upon
which reliance "will be placed when the agency determines to award the grant. False certification or
violation of #he certification may be grounds for suspension of payments, suspension or termination of
grants, or govemment-wide suspeesion or debarment (see 45 CFR Part 2542, Subparts G and H).
As the duly authorized representative of the grantee, I certify, to the best of my knowledge and beiief, that
the grantee will prbvide a drug-free workplace by:
A. Publishing a drug-free workplace statement that:
Assurances ancD Certification
ASSURANCES
As the duly authorized representative of the applicant, I certify, to the best of my knowiedge aad belief, that the
applicant:
• Has the legal authority to apply for federal assistance, and the institutional, managerial, and financial
capability (including funds sufficient to pay the non-federel share of project costs) to ensure proper planning.
, management, and compleLion of the project described in this application.
e. Will give the awarding agency, the Comptroller General ofthe United States, and if appropriate, the state.
through anyauthorized representative, access to and the right to examine all records, books, papen, or
documents related to the award; and will establish a proper accounring system in accordance with generaUp
accepted, accounting standards or agency directives.
• Will establish safeguards to prohibit employees fram usrng the'v position for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain
• W ili initiate and complete the work within the applicable time frame after rcccipt of approval of the awarding
agency.
• Will wmply Hith the Intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-4763) relating to prescribrd
standards for merit systems for programs funded under one of the nineteen statutcs or regulations specitied in
Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 CFR 900. Subpart.F 1.
. Vdill compl. %%ith all federal statutesrelating to nondiscrimination. These include burare not limited to: Title
VI of the Civil Rights Act of 1964 (P.L. 88-352) w•hich prohibits discrimination on the basis of race; c.olor. or
national origin: Ib1 Title IX oPthe Education Amendments of 1972, as amended (30 C::S.G 1681-.1683. and
l68i-1686). «hich prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitatiou Act of
1973. as arriended (24 U.S.C. 794), which prohibits discrimination on the basis ofdisabilin (d) 1'he Age
Discrimination Act of 1975, as amended:(42 U.S.C. 6101-6107), which prohibits discrimination on the basis
oPage: (e) The Drug Abuse Office and Treatment .4ct of 1972 (P.L: 92-255). as amended: relating to
nondiscrimination on the basis of drug abuse: ( t1 The Comprehensive Alcohol Abuse and .4lcoholism
Prevention. Treatment end Rehabilitation Act of 1970 (P.L. 91-61(i). as amended. relating to
nondiscrimination on the basis of alcohol.abuse or alcoholism: (g) sections 523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. 290dd-3 and 290ee-3). as amended relating to contidantiality ot:alcoho! and
drug abuse patient records: (h) Title V111 ofthc Ci% il RighCs Act of1968 (42 U.S.C. 3601 et seq.). as
amended. relating to nondiscrimination in the sale. rental or tinancing of housing: lil any othcr
nondiscrimination provisions in thcN*ational and Cummunit. Scn icc Act of 1990. as amcnded: and (j) the
requirements of any other pondiscrimination statutels! which may, appl% co thr application.
• Will comply. or has already complied. with the requirements of Tides If and (11 ofthe C'nitbrm Relocation
Assistance and Real Propem Acquisition Policies Act of 1970 (P.L. 91-646) %%hich pm% ide for fair and
ryuitablr treatment of prrsons displnced or %chose property is acyuired as a result of fedcral or tederalh
assisted programs. These requirements apply to all interests in restl property• acquired for project purposo
regardless of federal participation.in purchases.
• Will comply with the provisions ofthe Hatch Act (S U.S.C. 1501-1508 and 73247328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
• Will comply. as applicable. with the pro% isions of the Davis-E3acon Act (40 U:S.C 276a und 276a-77), the
Copeland Act (40 U.S.C 276c and 18 U.S.C. 874), and thr Contract Work Hours and Safety Standaids Act
(40 U.S.C. 327-333), regarding labor standards for FederaUy assisted construction sub-agreemtnts.
• Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.[.. 93-234) which requires the recipients in a special flood hazard area to
paRicipate in the program and to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more.
• Will comply with environmental standards which may be prescribed pursuaat to the following: (a) institution
of environmental quality control measures under the National Environniental Policy Act of 1969 (P.L. 91-
190) and Executive Order (EO).11514; (b) notification of violatidg facilitiespursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990, (d) evaluation of flood hazards in floodplains in accordance
a. Notifies employees that the unlawful manufacture, distribution, di§pensing, possession,
or use of a controlled substance is prohibited in the grantee's workplace;
b. Specifees the actions that the grantee will take against employees for violating that
prohibition; and
c: Informs employees that, as a condition of employment under any award, each employee
will abide by t6e terms of the statement and notify the grantee in writing if the einployee'
is convicted for a violation of a criminal drug statute occumng in the workplace within
five days of the conviction;
B. Reguiringthat a copy of the statement described in paragraph (A) be given to each employee who
wi(! be engaged in the performance of any Federal award;
C. Establishing a drug-free awareness program to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The grantee's policy of maintaining a drug-free workplace;
c. Any available drug counseling, rehabilitation, and employee assistance programs: and
d. The penalties thatthe grantee may impose upon them for drug abuse violations occuning
in the workplace;
D. Providing us, as well as any other Federal agency on whose award the convicted employee was
workine, with written notifi.c.ation within 10 calendar days of learning that an employee has been
convicted of a drug violation in the workplace:
E. Taking one of the following actions within 30 calendar days of learning that an employee has been
convicted ofa drug violation in the workplace:
a. Taking appropriate personnel action against the employee, up to and including
termination; or
b. Requiring that the employee participate satisfactorily in a drug abuse assistance of
rehabilitation program approved'for these purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency; '
F. Making a good faith effort to condnue to maintain a drug-free workplace through implementation
of paragraphs (A) through
Certification - Lobbying Activities
As required bv Sretion 1352. Title 31 ofthe U.S. Code. as the duly suthorized representative o!'the applicant. I certif..
tu thc bcsl Ut nt~ knowledge and belief: that:
• No federal appropriated`.funds have been paid or will be paid, by or on behalf of the applicant, to any
person for influencing or attempting W influence an officer or employee of any agency, a member of
Congress; an otticer of Congress in connection with the-awarding of any fedetal contract, the making of
any federal loaa, the entering into of any cooperative agreement, or modification of any federal contract,
grant, loan, or cooperative agreement;
• If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an ofticer or employee of any agency, a member of Congress, an
officer or employee of Congress, or an employee of a member of Congress in connection with this
federal contract, grant; loan, or cooperative agreement, the applicant will submit Standard Form-LLL,
"Disclosure Form to Report Lobbying,"'in accordance witfi its instructions;
• The applicant will require that the Ianguage of this certificadon be included in the award documents for
all subcontracts at all riers (including subcontTacts, subgranfs, and contcacts under grants, loans and
cooperative agrcements) and that all subrecipients will certify and disclose accordingly.
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ASSURANCES AND CERTIFICATIONS
ASSURANCE SIGNATURE: NOTE: Sign this form and include in the
aPPtication.
SIGNATURE: -
By signing this assurances page, you certify that you agreeto perform.al) actions and
support all intention. s in the Assurances section. Organization Name: Citv of Auburn
Program Name: Readv*Corus Disaster Education
Name aad T' u epresentative: Peter B Lewis, Mayor
Signature:
Date: June 8. 2010
CERTIFICATION SIGNATURE: NOTE: Sign this form and include in the aaplication.
SIGNATURE:
By signing this certificat+on page, you certify that you aeree to perform all actions and
support atl intentions in the Certification sections of this application. The three
Certifications are:
O Certitication: Debarment.
Suspension and Other
Responsibility ytatters
O. Certification: Drug-free
Workplace
O Certification: Lobbyins Acfivities
Organization Name: Citv of Auburn
Program Name: Readv*Coras Disastec Education
Name and Ti Auth ize epresentative: Peter B Lewis. Mavor
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Signature: 1 ` 1
Date: June 8. 2010 .