Loading...
HomeMy WebLinkAboutITEM III-A CITY OF_~~ * DRAFT PLANNING & COIIAMUNITY DEVELOPMENT COMMITTEE ) WASH I NGTON MAY 24, 2010 MINUTES 1. CALL TO ORDER _ Vice Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of One Main Building; 1' East Main Street; Aubum, WA. Committee members present were: Vice Chair Nancy Backus and Member Rich Wagner. Chair Lynn Norman was excused. Staff members presenf included: Mayor Pete Lewis, Interim Director Kevin Snyder, ~ Planning Manager Elizabeth Chamberlain, Building Official Rick Hopkins, Parks, Arts & Recreation Director Daryl Faber, Human Resources/Risk & Property Management Director Brenda Heineman, Principal Planner Jeff Dixon, and Planning Secretary Renee. Tobias. - II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS There were no announcements or agenda modifications. fll. CONSENT AGENDA - A. Minutes - May 10, 2010 Member Wagner moved to approve the Consent Agenda as presented; Vice Chair , Backus concurred. MOTION CARRIED UNANIMOUSLY 2-0 IV. ACTION ' A. Ordihance No. 6309 - Amendments to ACC 5:10.030, ACC 5.10.050, ACC 5.15:020 and ACC 5.20:030 The Ordinanee would amend the business license renewal period fo coincide with the calendar year, clarifying code compliance procedures for business licenses and specifying the requirement to comply with, all applicable city regulations and standards. The Committee discussed, this Ordinance at their May 10, 2010 meeting and ' provided feedback and direction fo staff. Interim Planning Director Kevin Snyder gave a summary of,whafi changes wece made and not made in the second draft. Member Wagner moved to move Ordinance No. 6309 to full Council for approval; Vice Chair Backus coneurred. MOTION CARRIED UNANIMOUSLY 2-0 Planning and Community Development Committee Minutes AAay 24, 2010 B. Resolution No. 4601- Amendment to 2010 Master Fee Schedule - Resolution No. 4601 is a companion action item to Ordinance No. 6309. This Resolution proposes to amend the rental housing business license fee portion of the City of Aubum 2010 Master Fee Schedule to refleGt the recommended modification of the business license renewal period specified in Ordinance No. 6309 to be for July 1, 2010 to December 31, 2010 and to specify that tlie renewal fee only be one-half of the normally required fee to assist in the transition to a calendar year business license program beginning in 2011. _ In response to Committee's question regarding having business license fees in the Aubum Cify Code and the Master Fee Schedule, Mr: Snyder stated that` planning and legal staff had discussed the need to address this situation. He stated that staff would mosf likely recommentl consolidating all of the ~business license fees in the Master Fee Schedule: ' • • • Member Wagner moved to move Resolution No. 4601to full Council for approval; Vice Chair Backus concurred. MOTION CARRIED UNANIMOUSLY.2-0 C. Urban Center Code Amendments The Downtown Urban Center Design Standards were originally adopted as part of the Downfown Urban Center (DUC) zone by the City Council February2007. Subsequent amendments have been made to the standards to address tlie two projects recently completed; the One Main Building and Medical Office - Building/Parking Garage. Now that finro projects have been construeted underthe Downtown. Urban Center Design Standards, staff began discussions with the Downtown Redevelopment Committee about what elements of the existing sfandards worked with the finro projects and what elements did not work and should be revised. The Downtown Redevelopment Committee reviewed the proposed changes at their January 26, 2010 and March 9, 2010 meetings providing additionaf feedback to staff. At their Apri113; 2010 meeting, the Downtown Redevelopment'Committee took action to approve the amended design standards and forward to the Planning and Community Development Committee for final action. The Committee requested that the table of contents be expanded closer to what was ' originally shown in the standards. Staff will make those changes. Member Wagner moVed to approve the Downtown Urban Cenfer Design Standards, Vice Chair Backus concurred. MOTION CARRIED UNANIMOUSLY 2-0 Page 2 Planning and Community Development Committee Minutes May:24; 2010 ~ V. DISCUSSION AND INFORMATION A. Ucban Tree Board Annual Update Parks, Arts & Recreation Director Daryl Faber introduced Urban Tree Board Chair ten.Elliott and Member Karen Wright to the Committee. Mr. Elliott provided an annual update on the Board's activities and accomplishments. The highlights of fhe Board's accomplishments and future goals include the following: ~ On December 31, 2009, the Board positions were filled with seven members. One member chose not to continue at the end of #heir term.. The Board is now looking to fill this vacancy. • The Board nominates a Significant Tree in the City for acceptance and proclamation by the Mayor and Council. The 2009 Tree Steward selected was Marilyn Dollinger for preservation of her London Plane trees located at 12 G Street NW and declaring them as Significant Trees. • The City launched a tree planting project for the K Street S.E and 2"d Street NE ' neighborhood and the PSE trail. Letters were sent and personal contacts made by Board members in the neighborhood, which resulted in planting 40 trees on February.6, 2010. m The Arbor Day Planting will be a Fragrant Snowbell tree in the BarrierFree Playground whic,h wilf compliment the sensory component of the playground. e The Board has participated in meetings with Environmenta,l Protection Manager and other departments #o develop a streamline process for responding_to citizens concems and issues regarding trees. . • The Board is looking for grants to develop educational materials for homeowners and business owners on the proper care of trees. A possible logo would be "Stop Topping°. Ways fo meet this goals would be-to utilize the City's website, tip of the month in the Auburn Reporter, Parks & Recreation Guide and Farmer's Market to name a few. e A grant is 6eing sought to replace the light standards and trees along Park Avenue at Veteran's Park: Committee asked staff to look at the positive effect of planting more trees as part of the City's recent greenhouse gas inventory effort. Interim Director Snyder stated that , ' this concept would be incorporated into the inventory report that is currently being finalized by staff. . B. Animal Control & Rescue Update Human Resources/Risk & Property Management; Director Brenda Heineman distributed an upclated Animal Services Interlocal Agreement and provided an update on the information discussed at the Committee's April 12, 2010 meeting. Staff received information from King County on the cities that intend to participate in a 2.5 year contract and the costs have been recalculated. The cities will make a flhal intent to commit fo:the contract on May 26, 2010. A final Interlocal agreement will be distributed for the cities to`approval through their respective City Councils.. Staff intends to have the Interlocal agreement for vote by Council at their June 21, 2010 meeting, should they choose to do so. " Page 3 Planning and,Community Development Committee Minutes May 24, 2010 Ms. Heineman distributed a memorandum from King County outlining the improvements macfe to the animal shelter in Kent and additional improvements to be made. There will be a tour of the facility`:by staff, council member and a local. veterinarian May.25; 2010. She also reported that there was a meeting this evening at 6:00 p.m: for anyone that may be interested in discussing providing animal sheltering services for Aubum. C. Mastec Plan Code Amendment At the Committee's March 8, 2010 meeting, staff introduced the concept of developing a new code section specifying reviewand approval process related to the City adopting master plans pr,epared for development. The concept is to recognize and accommodate most commonly institutional type uses that involve larger sites that may have several phases built over several years. As requested by the Committee, staff researched other jurisdictions' examples of • codes related to master plans, contacting staff in these jurisdictions to find out their experience witfi the code. Principal Plariner Jeff Dixon shared some of these similarifies and differences between the various codes with the Committee. Also, as requested by the committee, staff met with the City's Risk Manager and Assistant City Attorney regarding the. intent of the code provisions and purpose, providing information on typical provisions and listing of jurisdictionsthat use master plans: Mr.: Dixon stated that the concems expressed by the Assistant City Attomey were how the code rriay apply to religious institutions. Mr. Dixon sfated that both tfie Risk Manager and the Assistant CityAttomey thought that the decisions under this proposed code be made by the Hearing Examiner. This to avoid tfie concems that the Committee raised of the Council straying into judicial decision making that has been a previous concem. The master plan code concept was also reviewed by finro Washington Cities Insurance Authority (WCIA) staff members. The WCIA staff contacted by the City indicated that this type of code section did not present a risk•concem and there is not a history of claims due to such code provisions. The WGIA staff offered to provide review of the draft code, when available. Using the gathered information, City staff proposes developing the code section that is coordinated with existing.codes, the comprehensive plan framework, while providing Council with a level of cerfainty for . future decisions to be made by the Hearing Examiner. Staff will share drafts with WCIA and; as previously requested by the Committee, several institutions to solicit feedback as the code is under development. D. Title 1,5 (Building 8k Construction) 12009 International Codes Amendments Building Official Rick Hopkins and Valley Regional Fire Authority Fire Marshall Jeff Stottlemyre referred the Committee to the Summary of Key Changes documentation as distributed in the agenda and briefly reviewed with the Committee. RCW 19.27.031 directs the adoption of specified codes pertaining to building and fire regulations standards issued by Intemational Code Council, Inc (ICC). ICC.develops the codes and standards used to construct residential and commercial buildings, including homes and schools. The Intemational Codes, or I-Codes, published by ICC, provide minimum safeguards for people at home, at school and in the Page 4 Planning and Community Development Committee Minutes May 24, 2010 workplace. To date, fifty sfafes and the District of Columbia have adopted the I- Codes at the state oc jurisdictional level. The ICC issues updated versions of the 1- Codes every three years. The Washington State Building Code Council is a state agency that establishes the minimum building, mechanical, fire, plumbing, and energy code requirements necessary to promote the health, safety and welfare of the people of the state of Washington, by reviewing, developing and adopting the state building code. The Council has recently adopted and issued the 2009 I-Codes for the Sfate of Washington inclusive of the Intemational Building Code, the Intemational Residential Code, the Uniform Plumbing Code, the Intemational Mechanical Code, fhe International Fire Code, and the Washington State Energy Code (Chapter 51-11 WAC). The CounciPs adoption of the I-Codes will be effective on July 1, 2010. The Council is recommending local governments adopt the 2009 I-Codes along with any administrative changes to Chapter 1(Administration) of each code prior to or around , July 1, 2010. . Title 15 (Building and Construction) of the Aubum City Code comprises the referenced adoption of the I-Codes together with the adoption of regulations that are specific to the City of Aubum that are commonly referred to as °local amendments°. Building staff, together with the Valley Regional Fire Authority as appropriate, have analyzed and 'incorporated the 2009 I-Codes together with recommended local amendments to update Title 15 as appropriate. The Planning Commission will conduct a public hearing on June 8, 2010 on the proposed amendments to Title 15 inclusive of the proposed referenced adoption of the 2009 International Codes and the inclusion of local amendmenfs, as appropriate. E. PCDC Status Matrix Committee asked that materials for Item 26, Transportation Improvement Program, be given to them a week in advance of the June 14, 2010 meeting. VI. ADJOURNMENT ` There being no further business to come beforethe Planning and Community Development Committee, Chair Norman adjoumed the meeting at 6:07 p.m. APPROVED THIS DAY OF JUNE, 2010. Nancy Backus, Vice Chair Renee S. Tobias, Planning Secretary Page 5