HomeMy WebLinkAboutITEM IV-A
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cinr oF_
AGENDA BILL APPROVAL FORM
WASHWGTON
Agenda Subject: Inter-Local Agreement with King County- Ariimal Date: June 2, 1010
Services
Department: Human Resources Attachments: Resolution 4602 Budget Impact: Estimated
$190,000 Annualized
Administrative Recommendation:
Council approve Resolution 4602 allowing the Mayor to negotiate and enter in to the Inter-Local
Agreement with King County forAnimal Services
Background Summary: Most King Couniy cites contract with King County for Animal Services. In
recenf years, King County has been subsidizing animal services out of its general fund. Because of
budget issues, King County provided its 60=day notice of termination ofthat contract, effective June 30,
2010 and has developed a new, regional, full cost-recovery;model for animal services. As such, it has
provided the cities with three options: do not participate in the regional model, participate in the regional
model for six months then opt out, or participate in the regional model for two and one-half years.with the
option to renew or opt out at the end of fwo and one-hatf years. Terms of participation are covered in the
Inter-Local Agreement (Exhibit A to Resolution 4602). Budget impact is estimated and will be impacted by
the City's usage factor, licensing revenue, and changes in population.
Resolution will be discussed on June 7, 2010 by~the Finance and Public Works Committees and on June
14, 2010 by fhe Municipal Services and Planning and Community Development Committees. It will be
voted on by the full City Council on June 21, 2010.
S0621-1
Reviewed by Council& Committees: Reviewed by Departments & Divisions:
0 Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
0 Airport x Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner x Muniapal Serv. ❑ Finance ❑ Parks
❑ Human Services xPlanning & CD . ❑ Fire ❑ Planning
. ❑ Park Board x Public Works ❑ Legal ❑ Police
~ Planning Comm. ❑ Other ❑ Public Works ~ Human Resouroes
❑ Information Services
Action:
CommitteeApprovaL. ❑Yes ❑No •
CouncifApproval: ❑Yes ❑No Call for Public Hearing
Referred to Until l L -
Tabled - Until
Councilmertiiber: Backus_ Staff: 'Heineman
Meetin Date: June 21, 2010 Item Number:
AUB[JRN* MORE THAN YOU iMAGIN,ED
RESOLUTION NO. 4 6 0 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF AUBURN AND KING COUNTY FORANIMAL SERVICES
WHEREAS, PURSUANT TO Resolution 2542 the City of Auburn ("City")
has contracted with King County #or the performance of animal services within
the City; and `
WHEREAS, on March 26, 2010, King County provided the City a letter
terminating the contract effective June 30, 2010 due to budget considerations;. .
and
WHEREAS, the King County Council directed the Executive to enter into
a new, full cost recovery contract by June 30, 2010; and
WHEREAS, the City desires to continue to contracf with King County for
the perFormance of animal services within the City through at least December
31, 2012;
WHEREAS, it is in the public interest for the City of Auburn and King .
County to enter into an Interlocal Agreement for animal services. ,
NOW, THEREFORE; THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute an Interlocal Agreement with King County for
Resolution No. 4602
June 2, 2010
Page 1 of 2 .
animal services effective July 1, 2010, which Agreement shall be in substantiaf -
conformity with the Agreement a copy of which is attached hereto, marked as
Exhibit "A" and incorporated herein by this reference. Section 2: The Mayor is hereby authorized to implement such _
• administrative procedures as may be necessary to carry oufi the directives of
this legislation.
Sectibn 3: This resolution shall be infull- force and effecf upon-
passage and signatures hereon.
Dated and signed this day of , 2010.
CITY OF AUBURN
PETER B. LEWIS
MAYOR . .
ATTEST:
Danielle E. Daskam, Cify Clerk
APPROVED AS TO FORM:
Daniel. B. Heid, City Attorney
Resolution No. 4602 June 2, 2010.
Rage 2 of 2
Animal Services Interlocal Aaeement
This AGREEMENT is made and entered into this 15, day of July, 2010; by and between
IQNG COUNTY, a Washington municipal corporation and legal subdivision of t11e Stafe of
Washington (the "County") and tYie City of , a Washington
municipal corporation (the "City").
WHERBAS; the provision of animal control, sheltering and licensing serviees prgfects
public health and safety and promotes animal welfare; and ~
WHEREAS, providing such services on a regional basis allows for enhanced coordination
and tracking of regional public and animal health issues, consistency of regulatory
. approaeh across jurisdictional boundaries, economies of scale, •and ease of system access
#or the public; and
WHEREAS, the. City pursuant fo the Interlocal Cooperation Act (RCW Chapter 39.34), is
authorized and desires to contract with the Courity for the performance of Animal
' Serviees; and
WHEREAS, the County is authorized by the Interlocal Cooperation Act, Section 120 of the
King County Charter and King County Code 11.02.030 to render such services and is
willing to render such services on the terms and conctitions hereinafter set forth; and
WHEREAS; the County is offering a similar form of Animal Services Interlocal Agreement
, . .
to alI cities in ICing County other than the City of Seattle, and has received a statement of
intent to sign such agreement from all Cities lisfed in Exhibit Gl to fihis Agreement;
NOW THEREFORE, in consideration of the promises, covenants and agreements
contained in this Agreement, the parties agree as'follows:
1. Definitions. Unless the context clearly shows another, usage is intended, the
following terms shall have these meanings in this Agreement
a. "Agreement" means this Animal Services Interlocal Agreement between the
Parties including any and all Exhibits hereto, unless the context clearly
indicates an intention to reference all such Agreements by and between the
Contraeting Parties. b. "Animal Services" means Control Services, Shelter Services and Licensing
Services combined, as these services are described in Exhibit A.
Document Dated 5-28-10 1
c. "Enhanced Control:Services" are additional Control Services:that the City
inay purchase under certain #erms and eonditions as described in Exhibit E
(the "Enhance Control; Services Contract"). .
d. "Contracting Cities" means all cities that are parties to an Animal Serviees
Interlocal Agreement that has gone into effect as of july 1, 2010; per Section
15.
e. "Parties" means the City and the Couniy:
f. "Coniracting Parties" means all Contracting Cities and the County.
g. "Estimated Payment". means the amount the City is estimated to owe to the
County for the provision of Animal Services over a six month period per the,
formulas set forth in Exhibit C. The Estimated Payment calculation may
result in a eredit to ttle City payable by the County.
h. "Preliminary Estimated 2010 Payment" means the,preliminary estimate of _
the amount that will be owed by (or.payable to) each Contracting Party on
january 15, 2011, as shown on Exhibit_ C-1.
i. "Final Estimated 2010 Payment" means the amount finally determined and
owed by each Coniracting Party, on January 15; 2011, based on the number
of Contracting Cities with respeet to which the Agreement goes into effect
per Section15.
j. "Control District" means one of the four geographzc areas delineated in
Exhibit B for the provision,of Animal Control Services.
k. "Reconcili.ation Adjustment Amount". means the amount payable each
August 15 (commencing 2011) by either the City or County as determined .
per the reconciliation process described in Exhibit;D in order #o reconcile the
Estimated Payments made for the prior Service Yeaz as.compared to actual
cost, revenue, population and usage data for such Service Year, so that Cities
pay for Animal Services based on actual (rather tlzan estimated) data.
l. "Service Year" means the calendar year in which Animal Services are or
were provided; provided that in 2010, the Service Year is the period from July
1, 2010 = December 31, 2010.
2. Services Provided. The County will provide the City with Animal Services
described in Exhibit A. The County wiil perform these services `consistent with
governing Gity` ordinances adopted in accordance with Section 3. In providing such
Animal Services consistent with Exhibit A, the County shall have sole discretion as
to the staffing assigned to reeeive and dispateh ealls and shall be the sole judge as to
the most expeditious, efficient and effective,manner of handling and responding to
calls for Animal. Services. Except as set forth in Section 9(Indemrufication and
Hold Harmless), services to be provided by ttte County pursuant to this Agreement
Document Dated 5-28-10 2
do not include legal services, which shall be provided by ttte City at its own
expense.
. a. Enhanced Control Services. The City may request Enhanced Control
Services by completing and submitting Exhibit E to the County at any time
before August 1, 2011: Enhanced Services will be'provided subject to the
terms and conditions deseribed in Exhibit E. As further detailed in Exhibit
.
E, if a request for Enhanced Control Service is made after the commencement
of this Agreement, the County shall deeide when and if the service begins
based on the necessity for and ability of the County to Yiire'additi onal staff to
provide the service and the increment of service requested.
3. City Obligations.
. a. Animal Regglatory Cocles AdoRted. The City shall promptly enact an .
ordinance or resolution that inelucles license, fee, penalty; enforeement,
impound/ redemption and sheltering provisions that are substantially the
same as those of Title 11 King CountyCode as now in effect or hereafter
amended (hereinaffer "the City Ordinance"). The City shall advise the
County of any City animal care and control standards that differ from those
of the County.
b. Authorization to Act on Behalf of Citv. The City authorizes the County to act
on its behalf in undertaking the following:
i. Determinirig eligibility for and issuing licenses under the terms of the
City Ordinance, subject to the conditions set fortll in sueh laws. .
ii. Eriforcing the terms of the City Ordinanee, including the power to
issue enforcement notices and orders and to deny; susperid or revoke
licenses issued thereunder.
iii. Conducting administradve appeals of those County licensing
determinations made and enforcement actions.taken on behalf'of the
City. Such appeals shall be considered by the King County Board of
Appeals unless either the City or tlle County determines that the
particular matter should be heard by the City.
iv. Nothin.g in this Agreement is intended to divest tlle City of authority
to independently undertake such enforcement actions as it deems
appropriate to respond to alleged violations of Cityordinances.
c. Cooperation and LicensinSupport. The City will assist the County in its
efforts to inforrn City residents regarding animal codes and regulations and
licensing requirements and will promote the licensing of pets by City.
residents through various means as the City shall reasonably determine,
including but not limited to offering the sale of pet licenses at City Hall,
mailing information to residents (using existing City communication
Document Dated 5-28-10 3
mechanisms such as utility bill inserts or community newsletters). and
. posting a weblink to the County's animal licensing program on the City s
official website. The City will provide accurate. and timely records regarding
all pet license sales processed by the City to the County; all proceeds of such
sales shall be remitted to the County by the City on a quarterly basis (no later
than each March 31, June 30, September 30, and December 31),
4. Term. This Agreement will take effect on July 1, 2010 and unless extended pursuant
to Subparagraph 4.a below, shall remain in effect for a term of two and.one-half
years ending on December.31, 2012. Notwithstanding anything in this section to the
contrary, this Agreement shall remain in effect for only 60 days if fihe Minimum
Contracting Requirements in Section 15 (Terms to Implement Agreement) are not
, met. The Agreement may not be terminated #or convenience.
a. Extension of Term. i. Automatic Extension of Agreement. This Agreement shall be
automatically extended for an additional two year term, ending on ,
December 31, 2014; provided that such an automatie extension shall
not occur if any Contracting Party has provided a written Notice of
Intent to Not Automatically Extend as provided in subsection (u)
below.
ii. Notice of Intent to Not Automaticall,y Extend. Any Party may chose to
not automatically extend its Agreement by providing a written notice
of such intent to the other Party no later than May 1, 2012. The County
will include a written reminder of this 1VIay 1 deadline when
providing the City notice of its 2012 Estimated Payments (notice due
December 15, 2011 per Section 5). -
iii. Process for Agreed Extension. Upon receiving or issuing a Notice of :
Intent to Not Automatically Extend pursuant to subsection (ri), the
County shall arrange for the Contracting Parties to meet no later, than
June 1, 2012, in order to confer on whether they wish to extend their
respective Agreements given revised costs and other implications
resulting from the potential reduced number of Contracting Parties:.
Contracting Parties wishing to extend their resp.ective Agreements
through December 31, 2014 may mutually agree in writing to do so by
no Iater than July 1, 2012. Absent such an agreed extension, the
Agreement shall terminate on December 31, 2012. -
5. Compensation. The County will develop an Estimated Payment calculation for
each Service Year using the formulas described in Exhibit C, and shall transmit the
Document Data15-28-10
4
payment-information to the City according to the schedule described below. The
County will also calculate and inform the City as to the Recon.ciliation Adjustrnent.
. Amount,on or before June 30 of each year, as described in Section 6 below a nd
Exhibit D, in or"der to reconcile the Estimated Payments made by the City in the
prior Service Year. The City '(or County, if applicable) will pay the Estimated
Payment, and any applieable Reconciliation Adjustrnent Amounts, as and when
described as follows (a list of all payment-related notices and dates is included at
Exhibit C-7):
a. Service Year 2010: Animal Services Provided from Tuly 1 through December
31, 2010. On or before August 1, 2010, the Couniy shall provide notice to
each Contracting Party of the Final Estimated 2010 Payment schedule. T'he
- Final Estimated 2010 Payment will be derived from the Preliminary
. , Estimated 2010 Payment Amount set forth in Exhibit C-1, adjusted based on
the final Gontracting Cities. The City shall pay the County the Final
, Estimated 2010 Payment on or before january 15, 2011; provided that, if the
ealculation of the Final Estimated 2010 Payment shows the City is entitled to
receive a payment from the County; the County shall pay the City the
amourit owing on or before such date. The County will issue a notice of the
City's Reconciliation Adjustrnent Amount for Service Year 2010 on or before
June 30, 2011. The Reconciliation Adjustrnent Amount shall be payable on or
before August 15, 2011.
b. Service Years after 2010.
i. Initial Estimate by August 1. To assist the City with its budgeting
process, the County shall provide the Cify with a non-binding,
preliminary estimate of the Estimated Payments for the upcoming
Service Year on or before each August 1.
ii. Estimated Payment Determined by December 15. The Estimated
Payment aznounts for the upcoming Service Year will be determined
by the County following adoption of the County's budget and
applying the formulas in Exhibit C. The County will by December 15
provide written notice~to all Contracting Parties of the schedule of
Estimated Payments for the upcoming Service Year.
iii. Estimated Payments Due Each Tune 15 and December 15. The City
shall pay the County the Estimated Payment Amount on or before
each June 15 and December 15. If the calcularion of the Estimated
Payment shows the City is entitled to receive a payment from the
Couniy, the County shall pay the City such amount on or before each
June 15 and December 15.
Document Dated 5-28-10 5
iv. The Reconciliation Adjustment Amount for the prior Sexvice Year
shall be payabTe on or before August 15 of the following calendar
year, as. described in Section 6.
v. If a Party fails to pay an Estimated Payment or Reconciliation Adjustrnent Amount within 15 days of the date owed, the Pariy>owed
shall notify the owing Party which shall have ten (10) days to cure
non-payment. In the event the Party fails to cure its nonpayment, the
amount owed shall accrue interest thereon at the rate of 1%per month
from and after the original due date and, in the event the nonpaying
Party is the City, the County at its sole discretion may withhold
provision of Animal Services to the City until all outstanding amounts '
are paid. In the: event the nonpaying I'arty is the County, the City
, may withhold future Estimated Payments until all outstanding
amounts are paid. Each Party may examine the other's books and
records to verify.charges.
vi. Unless the Parties otherwise direct, payments shall be submitted to
the addresses noted at Section 14.h.
c. Payment Obligation Survives Exl2iration ar Termination of Agreement. The obligation of the City (or as applicable, the County), to pay an Estimated
Payment Amount or Reconciliation Adjustrnent Amovnt for a Service Year
included in the term of this Agreement shall survive the Expiration or -
Termination of this Agreement. For example, if this Agreement terminates
on December 31, 2010, the Final Estimated 2010 Payment is nevertheless.due
on or before January 15; 2011, and the Reconciliation Adjustrnent Amount
shall be payable ori or before August 15, 2011.
d. The Parties agree thepayment and reconciliati.on formulas in this Agreement
(including all Exhibits).are fair and reasonable:
6. Reconciliation of Estimated Payments and Actual Costs and Revenues. In order
tYiat the Contracting Parties share costs of the regional Animal Services system
based on their actual, rather than estimated, use of Animal Services, there will be an
annual reconciliation of actual costs and usage.- Speeifically, on or before June 30 of
each year, the County will reconcile amounts owed under this Agreement for the
prior Sexvice Year by comparing each Contracting Party's Estimated Payments to .
the amount derived by recalculating the formulas in Exhibit C using acfual eost,~
revenue, usage and population data for such Service Period as detailed in Exlubit
D. the County shall provide the results of the reconciliation to all Contracting
Parties in writing on or before June 30: The Reconciliation Adjustment Amount
shall be payable on August 15 of the then current year, regardless of the prior
termination of the Agreement as per Section 5.c.
Document Dated 5-28-10 6
7. Transitional Licensing Revenue Support Services. The County willprovide
enhanced licensing marketing services in 2010 as described in this section to the five
cities with the lowest per-capita rates o#:licensing revenue shown on Exhibit C-5
(the "Licensing Revenue Support Cities"), but any such city shall receive these
services only if the effective term (determined per Section 15) of its specific
Agreement is for two- and one half years.
a. The marketing support services include, on a"per unit" basis, approximately
$20,000 in County staff and materials support (which may include use of
volunteers or other in-kind support) and is estimafed to generate 1;350 new
licenses (equivalent to approxi.mately $30,000 in licensing revenue).
i. Licensing Revenue Support Cities over 100,000 in population will each
receive two units Qf enhanced licensing marketing support. .
ii. Licensing Revenue Support Cities less than 100,000 in population will
share in one unit of enhanced licensing marketing support.
b. Receipt of a unit of licensing revenue support is subjectto the receiving City
providing in-kind services, including but not limited to: assisting in
communication with City residents; publicizing any canvassing efforts the -
Parties have agreed should be implemented; assistance in reeruiting
canvassing staff, if applicable; and providing information to the County to
assist in targeting its canvassing activities, if applicable.
8. Mutual Covenantsllndependent Contractor. Both Parties understand and agree
that fihe County is asting hereunder as an independent contractor with the intended
following results:
a. Control of Gounty personnel, standards of performance, discipline,.and all
other aspects of performance shall be governed entirely by the County;
b. All County persons rendering service hereunder shall be for all purposes
employees of the County, although they may from time to time act as-
commissioned officers of the City;
c. The County contact person for the City regarding citizen complaints, sexvice
requests and general information on animal control services is the Manager
of Regional Animal Services.
9. Indemnification and Hold Harmless.
a. City Held Harmless: The County shall indemnify and hold harmless the City and its officers, agents, and employees, or any of them from any and all
claims, actions, suits; liability, Ioss, costs, expenses, and damages of any
nature whatsoever, by any reason of or arising out of any negligent act or
omission of the County, its officers, agents, and employees, or any of therri
Document Dated 5-28-10 7
relating to or arising out of performing services pursuant to this Agreement.
In the event that any such suit based upon such a claun, action, Ioss, or
damages is-brought against the City, the County shall defend tlle same at its
sole cost and expense; provided that the Cify reserves the right to partieipate
in said suit if any principle of governmental or public law is involved• and if
final judgment in said suit be rendered against the City, and its officers,
agents; and employees, or any of them, or jointly against the City and the
County and their respective officers, agents, and employees, or any of them,
the County shall satisfy the same.
b. Couniy Held Harmless. The City shall indemnify and holdharmless the
. County and its officers, agents, and employees, or any of them from any and
all daims, actions, suits, liability, loss, costs, expenses, and damages of any
nature wha#soever, by any reason of or arising out of any negligent act or •
omission of the City, its officers, agents, and employees, or any of them
: relating to or arising out of performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, Ioss, or damages is
brought against the County, the City shall defend the same at its sole cost
and expense; provided that the County reserves the right to participate in
. said suit if any principle of governmental or publie law is involved; and if
final judgment be rendered against the County; and its officers, agents; and
employees, or any of them, or jointly against the County and the City and
their respective officers, agents, and employees, or any of them, the City shall
satisfy the same.
c. Liability Related to Ciiy Ordinances, Policies, Rules and Regulations. In.
executing this Agreement, the County does not assume liability or
responsibilifiy for or in_any way release the City from any liability or
responsibility that arises in whole or in part as a result of the application o£
City ordinances, policies, rules or regulations that are either in place, at the
, time this Agreement takes effect or differ from those of the County; or that'
arise in whole or in part based upon any failure of the City. to comply with
, applicable adoption requirements or procedures. If any cause, claim, suit,
aetion or administrative proceeding is commenced in which the
enforceability and/or validity of any su.ch City ordinance, policy, rule or
regulation is at issue, the City sha11 defend the same at its sole expense and, if
Judgment is entered or damages are~awarded against the City, the County, or .
both, the City shall satisfy the sazne, including all chargeable costs and
reasonable attorney's fees.
d. Waiver Under Washington Industrial Insurance Act. The foregoing
indemi►ity is specifically intended to constitute a waiver of each party's
nocumem nated 5-28-10 8
immunity under, Washington's Industrial Insurance Act, Chapter 51 RCW, as
respects the other party only, and only to the extent necessary to provide the
indemnified party with` a full and complete indemnity of claims made by tlie
indemnitor's employees. The parties acknowledge that these provisions were
specifically negotiated and agreed upon by them.
10. I3ispute Resolution. Whenever any dispute arises between the Parties.or between
the Contracting Parties und'er this Agreement which is not resolved by routine
meetings or communications, the disputing parties agree to seek resolution of such
di.spute in good faifih by meeting, as soon as feasible. The.meeting shall include the
Quef Executive Officer (or his/her designee) of each party involved in fihe dispute
and the Manager of the Regional Animal Services Program. If the parties do not
, come to an agreement on the dispute, any party rnay pursue mediation through a ,
proeess.to. be mutually agreed to in good faith between the parties within 30 -days,
which may include binding or nonbinding decisions or recommendations. The
mediator(s) shall be. indivictuals skilled in the legal and business aspects of the
subject matter of this Agreement. The parties to the dispute shall share equally the
costs of inediation and assume their own costs.
11. Joint. City-County Comnuttee and Collaborative Initiatives. A committee
composed of 3 county representatives (appointed by the County) and one
representative from each City that has signed a like Agreement and chooses to
appoint a representative shall meet not less than twice each year. Committee
members may not be elected officials. The Committee shall review service issues
and make recoinmendations regarding efficiencies and improvements to services
and shall review and make recommendations regarding the conduct and findings
of the eollaborative initiatives identified below. Subcommittees to focus on
individual initiatives may be formed, each of which shall include membership from
both county and city members of the Joint City-County Committee.
Recommendations of the Joint City-County Committee are non-binding. The
collaborative initiatives to be explored shall include:
a. Proposals to'update animal services codes, including fees and penalties, as a
means to increase revenues and incentives for residents to license, retain, and
care for pets.
b. Exploring the practicability of engaging a private for-profit licensing system
operator.
c. Pursuing linkages between County and private non-profit shelter and rescue
operations to maximize opportunities for pet adoption, reduction in
homeless pet population, and other efficiencies. nocwnenc nacea 5-28-10 9
d. Promoting licensing through joint marketing activities of cities and the
County, including recommending where the County's marketing efforts will
be deployed each year.
e. Exploring options for increasing service delivery efficiencies acrossthe
board. ~
f. Studying options for repair and/or replacement of the Kent Shelter.
g. Reviewing results of a compensation arid classification study whieh the
County agrees to complete by July 1, 2011, :benchmarking the County's
Animal Services staffing policies as compared to other publicly operated animal services systems. h. Review the results of the County's calculation of the Reconciliation
, Adjustment Amounts.
i. Reviewing preliminary proposed budgets for.Anunal Serviees.
j. Providing input into_the formatting, content and details of periodic system
. reports as per Section 12 of this Agreement.
k. Reviewing and providing input on proposed Animal Services operational ,
initiatives.
12. Aeporting. The County will provide the City with an electronic report not less
than twice each year summarizing call response and system usage data for each.of
the:Contracting Cities and the County and the Arumal Services system. The
formatting, content and details of the report will be developed in consultation with
the joint City-County Committee.
13. Amendments. Any amendments to this Agreement must be in writing. This
Agreement may ;be amended upon approval of the County and at Ieast two thirds
(66%) of the'legislative bodies of all other Contracting Parties to this Agreement (in
both number and in the percentage of the prior total Estimated Payments owing
from such Contracting Parties in the then current Service Year), evidenced by the
authorized signatures of such approving Parties` as of the effective date of the
amendment; provided that any amendment to this Agreement affecting the Party
_ contribution responsibilities, hold harmless and indemnification requirements;
provisions regarding duration, termination or-withdrawal; or the conditions of this
Section shall require consent of the legislative authorities of a1I Parties.
A. General Provisions.
a. Other Facilities. The County reserves the:right to contract with other shelter
service providers for housing animals received from within the City or from
City residents, whose levels of service meet or exceed those at the County
Docuinent Daced 5-28-10 10
shelter for purposes of addressing shelter overcrowding or developing other
means to enhance the effectiveness, efficiency or capacity of the animal caze
and sheltering system within King County.
b. Severabilitv. The invalidity of any clause, sentence, paragraph; subdivision,
section or portion thereof, shall, not affect the validity of the remaining
provisions of the Agreement.
c Survivabilifv. Notwithstanding any provision in this Agreement to the
' contrary, the provisions of Section 9(Indemnification and Hold Harmless)
shall remain operative and in full force and effect, regardless of the
- withdrawal or termination of this Agreement.
d. Waiver and Remedies. No term or pmvision of ttiis Agreement shall be
deemed waived and no breach excused unless such waiver or consent shall
, be in writing and signed by the Party claimed to have waive.d or consented. .
Failure to insist upon full performance of any one or several occasions does
not constitute consent to or waiver of any later non-performance nor does
payment of a billing or continued performance after notice of a deficiency in
performance constitute an acquiescence thereto. 'I'lie Parties are entitled to
all remedies in law or equity.
e. Grants. Both Parties shall cooperate and assist each other toward procuring
grants or financial assistance from governmental ageneies or private
benefactors for reduction of costs of operating and maintaining Animal
Services programs and the care and treatment of animals in those programs.
f. Force Majeure. In the event either Party's performance of any of the
provisions of this Agreement becomes impossible due to war, civil unrest,
and any natural event outside of the Party's reasonable control, including
fire, storm; flood, earthquake or other act of nature, that Party will be
excused from perfornling such obligations until such time as the Force
Majeure event has encled and all facilities and operations have been repaired
and/or restored.
g. Entire Agreement. This Agreement represents the entire understanding of .
the Parties and supersedes any oral representations that are inconsistent with
or modify its terms and conditions.
h. Notices. Except as otherwise provided in this Agreement, any notice
required to be provided under the terms of this Agreement shall be delivered .
by certified mail, xeturn receipt requested or by personal service to the
following person:
For the City: .
Documenc netea 5-28-10
11
For the County:. Caroline Whalen, Director
King County Dept. of Executive Services
, 401 Fifth Avenue, Suite 610
Seattle WA. 98104
i. Assignment. No Party may sell, transfer or, assign any of its rights or benefits
under this Agreement without the approval of the ofiher Party.
j. Venue. The Venue for any acti.on related to this Agreement shall be in
Superior Court in and for King County, Washington.
k. Records. The records and documents with respeet to aIl matters covered by
this Agreement shallbe subject to inspection and review by the County or
City for such period ~as is required by state law (Records Retention Act, Ch.
40.14 RCV1) but in any event for not less than 1 year following.the expiration
or termination of this Agreement.
1. No Third Pa* Beneficiaries. This Agreement is for the benefit of the Paxties
. only, and no fihird party shall have any rights hereunder.
m. Counterparts. This Agreement and any amendments thereto, shall be
executed on behalf of each Party by its duly authorized represenfative and
pursuant to an appropriate motion, resolution or ordinance. The. Agreement
may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument.
15. Terms to Implement Agreement. Because it is unknown how many, parties will
, ultimately approve the Agreement, and participation of each Contracting Party
impacts the costs of all other Contracting Parties, the Agreement will go into effect .
for the full proposed two and a half year, term only if certain Minimum Contracting
Requirements are met or waived as described in this section; provided further, that if
such conditions are not met, then the Agreement will go into effect for a six month
term per subparagraph (c) or a 60-day emergency period as provided for below
urider subparagraph (d). The Minimum Contracting Requirements include: ,
a. For both the City and the County: .
i. 2010 Payment Test: The Final Estimated 2010 Payment, calculated
including the Counfy and all Cities that have executed the Agreement
prior to July 1, 2010 (regardless of whether such Contracting Parties
have opted for a 6 month or 2.5 year initial term), does not exceed the
, Preliminary Estimated 2010 Payment as set forth in Exhibit C-1 by
more than five percent (5%) or $3,500, whichever is greater. Either Party may waive its failure to meet this test in order to allow the
Agreement to go info effect for the 6 month term.
Document Dated 5-28-10
12
ii. Implied 2011 Payment Test In addition, if the City has agreed to an
initial term of 2.5 years, the Final Estimated 2010 Payment, calculated
including the County and those Cities that have similarly opted for an
Initial Term of 2.5 years, does not exceed the Preliminary Estinnated
2010 Payment shown for the I'arty in Exhibit C-1(A) by more than
five percent (5%) or $3,500, whichever is greater. Either Party may
waive its failure to meet this test in order to allow the Agreement to
go irito effect £or the 2.5 yeai ferm.
b. For the Count3': ttie Minimwn Contigait3' of Service Condition must be
met, such that the County is only obligafed to enter info the Agreement if the
County will be providing P,nimal Serdices in areas contiguous to the City,
whether by reason of having an Agreement wit11 another City or due to the
, fact that the City is contiguous to unincorporated areas (excluding .
unincorporafed islands within the City limits). The Minimum Contiguity of
Service Condition may be waived by tlie Counfy in its sole discretion.
c. Term of Agreement Limited to Six Months if Y.niplied 2011 Payment Test
Not Met: If the Couniy's Minimum Contiguity of Service Requirement is
met or waived by the County and the 2010 Payrinent Test with respect to both
Parties is met or waived, but the 2011 Test is not met ar waived for both
Parties, then the Agreement shall fake effecf for a terin of only six months
(expiring December 31, 2010). _
d. Emergency 60-day agreement. Notwithstanding the foregoing, if the 2010
Payment Test is not met, then regardless of whether the County's Minimum
~ Contigixity of Service Requirement is met, this Agreement shall go into effect
on July, 1, 2010, on an emergency basis for a period of 60-days, terminating
August 31, 2010. The City shall by-January 15, 2011, pay the Final Estimated
2010 Payment: calculated in accordance with Section 6.a, pro-rated to reflect
the 60 day (rather than 6-month) term, provided further that there will be no
reconciliation of the Estimated Payment amounts so paid.
16. Administration. This Agreement shall be administered by the County
Administrative Officer or his/her designee, and by the City or Yus/her designee.
.
Documer►t Dated 5-28-10 13
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be .
executed effective as of July 1, 2010.
_ King County City of '
Dow Constantine
IGing County Executive City Nlanager / Mayor
Date Date ~
Approved as to Form: Approved as to Form:
King County , City Attorney -
Deputy Prosecuting Attorney
Date . Date .
Qocumem Dated 5=28-10 14
• List of Ezhibits
Exhibit A: Animal Services Description
Exhibit B: Control Services District Map Descripfion
Exhibit B-1: Map of Control Service District, as initially applicable
Exhibit B-2: Map of Control Service Distriets beginning january 1, 2011
Exhibit` C: Calculation of` Estunafed Payments
Exhibit C-1: Prelinunary Esturiated 2010 Payment (Annualized) (shoziwing
participation only by those jurisdictions thaf have expressed'interest as of May 27,
. 2010 in contracting for either 6 months or 2.5 years)).• Exhibit C-1(A): "Implied 2011" Estimated Payments for purpo"ses of
Section 15.a.2 (2010 Estimated Payment (Annuaiized) showing
participation only of those jurisdictions that indicated they are seeking a 2,5
year Agreement-Actuai Estimated 2011 Payments will be different, based
on adjustmrnfs for 2011 Budgeted Total Allocable Costs, revised Revenue
estimates, and application vf Budget Inflator Cap)
Exhibit G2: Population, Calls for Service, Shelter Use and Licensing
Data for Jurisdictions, Used fo Derive the Preliminary and Final
Estimated 2010 Payment
Exhibit C-3: Calculation of Budgeted Total Allocable Animal Services
Costs, Budgeted Total Non-I.icensing Revenue and Budget Net Allocable
Animal Services Costs for 2010
Exhibit C-4: Transition Credit, ResidentUsage Credit and Impact
Mitigation Credi# Calculation and Allocation
Exhibit C-5: Cities receiving Transitional Licensing Revenue Support in
2010
Exhibit ~C-6: Summary of Calculation Periods for Use and Population
Components
Exhibit C-7: Payment and Calculation Scheduie
Document Dated 5-28-10 15
Exhibit D: Reconciliation
Exhibit D-1: Calculation.of Support Cost Adjustment Factor
Associated with Enlzanced Control Service ("O")
Exhibit E: Enhanced Control Services Confract (Optional)
DocumentDated 5-28-10 . 16 ' ,
Exhibit A
Animal Service Descri~~ion
Part I: Control Services
Control Services include the operation of a public call center, the dispatch of animal
control officers in response to calls, and t11e handling of calls in the field by animal control
officers, including the collection and delivery of arumals to the Kent Shelter (or such other
shelters as the County may utilize in accordance with tYus Agreement).
1. Call Center
a. The County will operate an animal control call center Monday through
Friday every week (excluding holidays and County-designated furlough
days, if applicable) for a minimum of eight hours per day (normal busiiiess
hours). The County may adjust the days of the week the call center operates
based on the final choice of Control Disfrict service days.
b. The animal control call center will provide callers.with guidance, education,
options and alternative resources as possible/appropriate.
c. When the call center is not in operation, callers will hear a recorded message
referring them to 911 in case of emergency, or if the event is not an
emergency, to either Ieave a meSsage or call back during regular business
hours.
2. Animal Control Officers
a. The County will divide the area receiving Control Sezvices into Control
Districts. Each of the geographic Control Districts, as shown on Exhibit B
will be staffed with one Animal Control Officer (ACO) five consecutive days-
per-week (such days to be selected by the County) for not less than eight .
hours per-day ("Regular ACO Service Hours"), subject to the Iimitations
provided in this Section. Except as the County may in its sole discretion
determine is necessary to protect officer safety, Animal Control Officers shall
. be available for responding to calls within their assigned Control District and
will not be generally available to respond to calls in other Control Distr°icts.
Exhibit B-1 shows the map of Control Districts for the period from July 1
through December 31, 2010; Exhibit B-2 shows the map of Control Districts
for the period after 2010. The daily eight-hour service period shall be
determined by the County and shall start not earlier than 7 a.m. and end not
later than 7 p.m. Countywide, the County will have a total of not less than
6 Animal Control Officers (Full-Time Equivalent employees) on staff to
maximize the ability of the County to staff each Conixol District
notwithstanding vacation, sick-leave, and other absences, and to respond to
Document Dated 5-28-10 17
high workload areas on a day-to-daybasis: While the Parties recognize that
the County may at times not be able to staff all Control Distxicts as proposed
given unscheduled sickleave or vacancies, the.County will make its best
efforts to establish regular hourly schedules and. vacations for Animal
Control Officers in order to min;mlze any.such gaps in coverage. In tlle
event of extended absences among the 6 Animal Control Officers, the County
will re-allocate remaining Animal Control Officers as practicable in orcler to
balance the hours of service availabie in each Control bistrict. . b. Control Distxict boundaries have been designed to balance work load, .
correspond to jurisdictional boundaries and facilitate expedient
transportation aceess across each distriet. The County will provide for a
location for Animal Control vehicles to be stationed overnight in both north
and south King County. . , ,
c. The County will use its best efforts to ensure that High Priority Calls are
responded to by ari AnimaF Control Officer during Regular ACO Serviee
Hours on the day such call is received. T'he County shall retain full
discretion as to the order in which High Priority calls are responded. High
Priority Calls inclucle those calls that pose an einergent danger to the
community, including:
1. Emergent animal bite,
2. Emergent vicious dog,
3. Emergent injured animal,
4. Police assist calls-(police officer on scene requesting assistance
from an Animal Control Officer),
5. Emergent loose livestock or other loose or, deceased animal that
poses a potential danger to the community, and
6. Emergent animal cruelty.
d. Lower priority calls include all calls #hat are not High Priority Calls. These
calls will be responded to by the call center staff over the telephone, referral .
to other resources, or by dispatching of an Animal Control Officer as
necessary or`ayailable, all as determined necessary and appropriate in,the_
sole discretion of the County. Partirularly in the busier seasons of the year
(spring through fall), lower priority calls may only receive a telephone
response from the Call Center. Lower Priority calls are non-emergent
requests for service, including but not limited to:
1. Non-emergent high priority events,
2. Patrol request -(Animal Control Officer requested to patrol a
speeific area due to possible code violations), ,
3. Trespass;
4. Stray Dog/Cat/other animal confined,
nocume,c nacea 5-28-10 - 18
5. Barking Dog,
' 6: ,LeashLaw Violation,
7: Deceased Animal,
8. Trap Request, . .
9. Female animal in season, and
10: Ownef s Dog/Cat/other animal confined.
e. In addition to the Animal Control Officers serving specific districts, the
following Control Service resources will be available on a shared basis for all
Parties and shall be dispatched as deemed necessary and appropriate by the
County.
1. An animal control sergeant will provide oversight of and back-
up for Animal Control Offieers five days per week at least 8
hours/day (subject to vacation/sick leave/training/etc.). .
2. An Animal Cruelty Sergeant witl be on staff at least 40 hours
per week to respond to animal cruelty cases and prepare
related reports (subject to vacation/sick leave/training/etc.). 3. Two Animal Control Officers will be on call every day at times
that,, are not Regular ACO Service Hours (including the two
days per week that aze not included within Regular AC0 ,
Service Hours), to respond to High Priority Calls posing an
extreme life and safety danger, as determined by the County. f. The Parties understand that rural areas of the County will generally receive a
less rapid response time from ACOs than urban areas.
g. Cities may confract with King County for "Enhanced Control Services"
through sepazate agreement (as set forth in Exhibit E).
Part II: Shelter Services
Shelter services inclucie the general care; cleaning and nourishment of owner-released,
lost or stray dogs, cats and other animals. Such services shall be provided 7-days per
week, 365 days per year at the County's animal shelter in Kent (the "Shelter") or other
shelter Iocations utilized by tlle County, including related services describecl in this
section. The.County's Eastside Pet Adoption Center in the Crossroads area of Bellevue
will be closed to the public.
1. Shelter Services
a. Services provided to animals will include enrichment, exercise, care and
feeding, and reasonable medical attention.
b. The Public Service Counter at the Shelter will be open to the public not less
than 30 hours per week and not less than 5 days per week, excluding
holidays and County designated furlough days, for purposes of pet
Document Dated 5-28-10 . 19
redemption,, adoption, license sales services and (as may be offered from
time to time) pet surrenders. The Public Service Counter at the shelter may
be open for additional hours if practicable within available resources.
c. The County will maintain a volunteer/foster care coordinator at the Shelter
to encourage use of volunteers working at the shelter and use of foster
families to provide fostering/transitional care between shelter and
permanent homes foz adoptable animals. d. The County will maintain an animal placement sperialist at the Shelter fo
provide for and manage adoption events and other activities leading to the
placement of animals in appropriate homes.
e. One veterinarian and one veterinarian technician will be scheduled to work
at the Shelter six-days per week, during normal business hours. Veterinary
, services provided include animal exarns,: treatrnent and minor procedures, .
spay/neuter and other surgeries. L'united emergency veterinary services
will be available in non business hours, through third-party contracts, and
engaged if and when th.e County determines necessary.
f. Targeted animal operating capacity at the Shelter is 7,000 per year. The . County will take steps through its operating policzes, codes, public fee
structures and parinerships to reduce the number of animals and their
lerigth of stay in fihe Shelter, and may at times limit owner-surrenders and
. field pick-ups, adjust fees and incentivize community-based solutions:
2. Other Shelter services
a. Dangerous animals will be confined as appropriate/necessary.
b. Disaster/emergency preparedness for animals will be coordinated '
regionally through efforts of King County staff. -
3. Shelter for Cities contracting with PAWS (Potentially including Shoreline,
Bothell, Woodinville, Lake Forest Park, Kenmore ("Northern Cities")). For so
long as a, Northern City has a cantract in effect for sheltering dogs and cats with the Progressive Animal Welfare Society in Lynnwood (PAWS), the County will nof
shelter dogs and cats picked up within the boundaries of such City(s), except:in
emergent circumstances and when the PAWS Lynwood shelter is not available:
Dogs and cats picked up by the Couniy within such City(s) will be transferred by
the County to the PAWS shelter in Lynnwood for shelter care, which will be
provided and funded solely through separate contracts between each Northern Cifiy
and PAWS, and the County will refer residents of that City to PAWS for sheltering
services. The County will provide shelter serv.ices for animals other than dogs and
cats that are picked up within the boundaries of Northern Cities contracting with
PAWS on the same terms and conditions thaf sucli shelter services are provided to
other Contracting Parties: Except as provided in this Section, the County is under
Docament Dated5-28-l0 20
no obligation to drop animals picked up in any Contracting City at any shelter
other than the Couniy shelter in Kent.
4. County Contract with PAWS. Nothing in this Agreement is intended to preclude
the County from contracting with PAWS in Lynnwood to care for animals taken in
by control officers in the Northern (#200) district of the County.
5. Service to Persons who are not Residents of Contracting Cities. The County will
,not provide routine shelter services for animals brought in by persons who are not
. residents of Contracting Cities, but may provide emergency medical care to such
animals, and may seek to recover the cost of such services from the pet owner
and/or the City in which the resident lives.
Part III: Licensing Services
Licensing services include the operation and maintenance of a unified system to license
pets in Contracting Cities.
1. The public will be able to purchase pet licenses in person at the County Licensing
Division public service counter in downtown Seattle (500 44, Avenue), ICing County
Community Serviee Centers and the Kent Animal Shelter during regular business
hours. The County will maintain on its website the capacity for residents to
purchase pet licenses on-line.
2. The County will seek to engage and.maintain a variety of private sector partriers
(e.g. veterinary clinics, pet stores, grocery stores, city halls, apartrnent complexes) as -
hosts for locations where licenses can be sold or promoted in addition to County
facilities.
3. The County will furnish licenses and application forms and other materials to the
City for its use in selling licenses to the public at City facilities and at public events.
4. The Counry will publicize reminders, and information about pet licensing from time
to time through inserts in County mailings to residents and on the County's,public
television channel.
5. The County will annually mail at least one renewal form, reminder and late notice
(as applicable) to the last known addresses of all City residents who purchased a
- pet license from the County within the previous year (using a rolling 12-month
calendar). 6. The County may make telephone reminder calls in an effort to encourage pet
license renewals.
7. The County shall mail pet license tags or renewal notices as appropriate to
individuals who purchase new or renew their pet licenses.
8. The County will maintain a database of pets owned, owners, addresses and
violations. nocun,ent adcea 5-28-10 21
9; The County will provide limited sales and marketing support in an effort to
maintain the existing licensin.g base and increase future license sales. The County
reserves the right to determine the level of sales and marketing support provided
froyear to year in consultation with the Joint City-County Committee. The
County wiIl work with any City in which door-to-door canvassing takes place to '
reach agreement with the City as to the hours and locafions of such canvassing.
Docdment Dated 5-28-10 22
Exhibit B: Control Service District Map
The attached map (Ezhibit B-1) shows the boundaries of the 4 Control Service Districts as
established at the commencement of this Agreement. Exhibit B-2 shows the proposed
boundaries for the Control Service Districts to be established effective January 1, 2011.
The cities and towns included in each Control District are as follows:
District #200 (Northern District) Disfrict #220 (Eastern District)
Shoreline Bellevue
Lake Forest Park 1Vlercer Island
Kenmore Yarrow Point
Bothell (only through Deeember 31, 2010) Clyde Hill
Woodinville Town of Beaux Arts
Kirkland Issaquah
Redmond Snoqualmie
~
Duvall North Bend
Carnation Newcastle .
Sammamish
District #240 (Western District) District #260 (Southern Districtl
Tukwila Aizburn
SeaTac Covington
Kent Maple Valley
Black Diamond Enumclaw
The Districts shall each include portions of unincorporated King County as illustrated on
the Exhibits B-1 and B-2.
Document Dated 5-28-10 23
Exhibit B-1
The Control District Map, applicable through December 31, 2010
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' 205~000 ~#.~K _t
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~Confirvl Districts - 2010
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caNs 2,z~ on 2007 - 2009 averages
urban Gmwth Boundary ~.~k
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Document Dated 5-28-I0 24
~ Exhibit B-2
Control District Map - applicable January 2011 and Beyond
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Totel CaOs:
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Contral Districts -
2011 and Out Years
I u . ? ~ t . ~c s~ ~ •._.a .
~f i~'X T~ _ 'S
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.'4
f„ - Call volumes estimated based
.
Torm on 2007 - 2009 averegea
Urban Growth Boundary
_k,
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ia8 rit~{Y
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Document Dated 5-28-10 25
i
;
Document t7ated 5-28-10 26 ,
EXZllblt C
Calculation of Estimated PaYments
The Estimated Payment is the amount, before reconciliation; owed by the City to the
County (or owed by the County to the City if the amount calculated is less than $0) for the
provision of six months of Animal Services, based on the formulas below.
In summary and subject to the more detailed descriptions herein:
• Control Services costs are to be equally shared among the 4 geographic Confrol
Districts. Each Contracting Party located within a Control District is to be allocated
a share of Control District costs based 50% on the Party's relative share of total Calls
• for Service within- the Control District and 50% on its relative share of #otal •
population within the Control District.
• Shelter Services eosts are to be allocated among all Contzacting Parties based 50%
on their relative population and. 506/o on the total shelter intake of animals
attributable to each Contracting Party, except that ciHes contracting for shelter
services with PAWS will pay only a population-based charge and that charge will
be one-half the regular shelter services cost population eomponent payable by other
cities; and
• Licensing Services costs are to be allocated between all Contracting Parties, based
50% on their relative population and 50%, on the number of licenses issued to
residents of each Contracting Party.
• Licensing revenue is to be attributed based on the residency of the individual
purchasing the license.
• Each Estimated Payment covers the cost of six months of Animal Services.
e Three credits are applicable to various cities to reduce the amount of their
Estimafed Payments: a Transition Funding Credit (for cities with high per-capita
costs); a Resident Usage Credit (for cities with low usage as compared to
population); and an Impact Mitigation Credit (for cities whose projected costs were
most unpacted by decisions of certain cities not to participate in the regional
Agreement). Application of these Credits is limited such that the Estimated
Payment cannot,fall below: zero (before or after the annual reconciliation
calculation) with respeet to the Transition Funding Credit, or below $2,750 or $2,850
(both amounts are annualized) with respect to the Resident Usage Credit and
nocumenc natea s-zs-io 27
Impact Mitigation Credit (depending on whether Bothell received Animal Services.
in the Service Year being reconciled). o Estimated Payments are reconciled to reflect actual revenues and actual: usage, as
well as changes in population. The reconciliation calculation occurs in June of the
following calendar year. The reconciliation calculation and payment process is
described in Exhibit D. The receipt of Transition Funding Credits, Resident Usage
Credits, or Impact Mitigation Credits can never result in the amount of the
Estimated Payments as reconciled falling below the limits, described in the
, pazagraph above ($0, $2,750 or $2,875 (annualized), depending on the credit and .
whether Bothell received service under an Agreement during the Service Year), Esti.mated Payment Formula:
EP=[EC+ES+EL-ER-T-U-M] =2
Where:
"EP" is the Estimafed Payment. : For Gities receiving a Transition Credit; Resident Usage
Credit or Impact Mitigation Credit, the value of EP may not be Iess than the amounts.
prescribed in Exhibit:C-4.
"EC" is the City's share of the Budgeted Net Allocable Control Serviees Cost for the
Service Year. See formula below, for deriving "EC.
"ES" is the City's share of the Budged Net Allocable Shelter Services Cost for the Service
Year. See-formula below for deriving "ES." .
"EL" is the City's share of the Budgeted Net Allocable Licensing Services Cost for the
Sexvice Year. See fnrmula below for deriving "EL. " "ER" is Estimated Licensing Revenue attributable to the City. For purposes of determining
the Estimated Payment in Years 2010 and 2011, ER is derived from the number of each.
type of active license issued to City residents in years 2009 (the "Calculation Period")
shown on Exhibit G2. For Service'Year 2010, that number. is multiplied by the, cost of
those licenses in 20091, resulting in the estimated values for Service Year 2010 shown on
1 2009 licensing types and costs usecuforpurposes of calculating Estimated Licensing Revenue per
jurisdiction in Exhibit Gl include: Cat and Dog, Altered (spayed or neutered)-- $30; Cat and Dog, Unaltered- -$90,• Cat and Dog, Juvenile (less than 6 months in age) $5; Dog, Senior (over 65)owner $20; Cat, Senior
Document Dated 5-28-10
28
Exliibit G1, and then adding the amount of revenue estimated to be derived as a result of
the Transitional Licensing Support Services in 2010 to those five Cities identified in
Exhibit GS (the estimated Transitional Licensing Support Sexvices revenue is also shown
.
on Exhibit C-1). License Revenue that cannot be attributed to a specific Party (e.g., License Revenue associated with incomplete address information), which generally
represents a very small fraction of overall revenue, is allocated amongst the Parties based
on their respective percentages of ER as compared fo Total Licensing Reveriue.
"T" is the Transition Funding Credit, if any, allocable to the City for each Service Year;
-
calculated per Exhibit C4; provided however, a City identifiecl in Exhibi# C-4 is only eligible
for a Transition Credit if that City agreed to enter into this Agreement for a term through
December 31, 2012; provided further, that the amount of "T", if any, for Service Year 2010
shall be applied pro rata to the calculation of the Final Estimated 2010 Payment even if,
despite the agreement of the City, the Agreement only goes into effect for 6 months or 60,
days per Section 15. '
"U" is the Kesident Usage Credit, if any, allocable to the City for each Service Year,
calculated per Exhibit C-4; provided however, a City identified in Exhibit C4 is only.
eligible for a Resident Usage Credit if that City agreed to enter into this Agreement for a
term through December 31; 2012• provided further, that the amount of "U", if any, for
Sexvice Year 2010 shall be applied pro rata to the calculation of the Final Estimated 2010
Payment even `if, despite the agreement of the City, the Agreement only goes into effect for
6 months or 60 days per Section 15.
"M" is the Impact Mitigation Credit, if any, allocable to the City for each Service Year,
calculated per Ezhibit C-4; provided however, a City identified in Exhibit C4 is only eligible
for an Impact Mitigation Credit if that City agreed to enter into this Agreement for a term
through December 31, 2012; provided further, that the amount of "M," if any, for Service ~
Year 2010 shall be applied pro rata to the calculation of the Final Estimated 2010 Payment
even if, despite fihe agreement of the City, the Agreement only goes into effect for 6
months or 60 days per Section 15.
And where: • ~ -
"Budgeted Net Allocable Costs" are the estimated costs for the Service Year for the
provision of Animal Services which are allocated among the Contracting Parties for the
owner- $12; Cat and Dog, Renewal, Service and Temporary, Senior owner renewal- $0. License types and
costs are subject to change over time. Document Dated5-28-10 29
purposes of determining the Estimated Payment. The Budgeted Net Allocable Costs are
calculated as `the Budgeted Total Allocable Costs (subject to the Annual Budget Inflator
Cap) less Budgeted Total Non-Licensing Revenue. TheBudgeted Total Allocable Costs_
exclude any amount expended by the Couniy as Transition Funding Credits, Resident Use
Credifs, or Impact Mitigation Credits (described in Exhibit C-4) or to provide Transitional
Licensing Revenue Support Services (described in Section 7). The calculation of Budgeted
Net Allocable Costs, Budgeted Total Allocable Costs and Budgeted Total Non-Licensing
Revenue for purposes of calculating the Estimated 2010 Payments is set forth in Exhibit.C-
3.
"Total Licensing Revenue" means allrevenue received by the County's Animal Services
System attributable to the sale of pet licenses excluding late fees. With respect to each
Contracting Party, the amount Licensing Revenue is the revenue generated by the sale of
pet lieenses to residents of the jurisdiction. (With respect to the County, the jurisdiction is
the unincorporated area of King County.) The value of Estimated Licensing Revenue for
each Contracting Party for purposes of calculating the Estimated 2010 Payment includes
amounts estimated to be generated from Transitional. Licensing Revenue Support Services,
and is shown on Exhibit G1.
"Tota1 Non-Licensing Revenue" means all reyenue from fine, forfeitures, and all other
fees and charges received by the County's Animal Services system, excluding Total
Licensing Revenue.
"Transitional Licensing Support Services" means activities to be undertaken in specific
cities in 2010 to enhance licensing revenues, per Section 7 of the Agreement.
"Annual Budget Inflator Cap" means the maximum amount by which the Budgeted Total
Allocable Costs may be increased from one Service Year to the next Service Year, and year
to year, which is calculated as the rate of inflation (based on the annual change in the
Septernber CPI-U for the Seattle-Tacoma-Bremerton area over the rate the preceding year)
plus the rate of population growth for the preceding year for the County (including only .
the unincorporated area) plus alI Contracting Cities, as identified by comparing the two .
most recently published July OFM city and county population reports. The cost ,allocations
to individual services (e.g. Control Services, Shelter Services or Licensing Services) or .
specificifems within those services may be increased or decreased from year to year in so
long as fihe Budgeted Total Annual Allocable Costs do not exceed the Annual Budget
Inflator Cap. Similarly, the Estimated Payment for any Party will increase or decrease
from Service Year to Service Year based on that Party's population and usage of Animal Services from year to year
Document Dated 5-28-10 30
"Ser'vice Year" is the calendar year in which Animal Services are/were provided. (In 2010,
the Service Year is the period from July 1, 2010 -December 31, 2010; the Estimated ~
Payment calculation shown in Exhibit C is based on annualized costs).
"Calculation Period" is the time period from which data is used to calculate ttie Estimated -
Payment. The Calculation Period cliffers by formula component and Service Year. In
Service Years 2010 arid 2011, t11e Calculation Period for Calls for Service ("CFS"), Anirrials
("A"), or Licenses Issued ("I") (all as further defined below) is based on multiple year,
averages as detailed in Exhibit C-6: For Service Yeaz 2012 and beyond (if the Agreemerit .
is extended into an additional 2=year term), the Calculation Period is the year that is two
calendar yeazs prior to the Service Year (thus, for Service Year 2012, the Calculation Period
is 2010). Exhibit C-6 summarizes in table form the Calculation Periods for the usage and
. population factors for ServiceYears 2010, 2011 and 2012. . , .
"Population" with respect to any Contracting Party for any Service Year means the
population number derived from the State Office of Financial Management (OFIVI) niost
recent annually published report of population to be used for purposes of allocation of
state shared revenues in the subsequent calendar year (typically published by OFM each '
July, reflecting final population estimates as of April of the same calendar uear). The OFM
reported population will be adjusted for annexations of 2,500 or more residents. For
example, when the final Estimated Payment calculation for 2012 is provided on Deeember
15, 2011, the population numbers used will be from the OFM report issued in July 2011
and will be adjusted for all annexations of 2,500 or more residents that occurred (or will
occur) between April 1 and December 31, 2011. By way of further example, the
reconciliation of the 2012 payment (calculated in June 2013) will incorporate adjusted
population numbers based on the OFM population report issued in July 2012 adjusted for
all annexations of 2,500 or more residents that occurred, befween Apri11, 2012 and
December 31, 2012. Where annexations occur, the City and County population values will
be adjusted pro rata to reflect the portion of the year in wluch the annexed area was in the
City and the portion of the year, in which the area was unineorporated. The population of
an annexed area will be as determined by the Boundary Review Board, in consultation
with the annexing city. The population of the. unincorporated area within any District will
be determined by the King County demographer. Notwithstanding the foregoing, the
population for aI1 potential Contracting Parties for purposes of determining the final
Estimated 2010 Payment will be based. on the July 2009 OFM report, adjusted for
annexations occurring through the end of December 2010, as known as of April, 2010, and
shown on Exhibit C-2, and the reconciliation of the Estimated 2010 Payments (calculateci
in June 2011) will incorporate changes to population as reflected in the 2010 U.S. Census
(results expected to be published Apri12011).
Document Dated 5-28-10 31
Exhibit C-1 shows the xrreliminaru calculation of EP for July 1- December 31, 2010,
.assuming that the County and all Cities that have expressed interest in signing this
Agreement as of May 27, 2010, do in fact approve and sign.the Agreement and as a result the Mini.mum Contract Requirements with respect to all such Cities and the County are
met per Section 15.
ComRonent Calculation Formulas:
EC is calculated as follows:
EC ={[(C x.25) x.5] x CFS} +{[(C x. 25) x.5] x D-Pop} Where: . . . .
"C" is the Budgeted Net Allocable Control Services Cost for the Service Year, whieh equaLs the County's Budgeted Total Allocable Costs for Control Services in the Service
Year, less the Budgeted Tota1 Non-Licensing Revenue attributable to Conirol Services in
the Service Year (for example, fines issued in the field). Budgeted Net Allocable Control
Services Cost for Service Year 2010 is $1,698,600, calcuTated as shown on Exhibit C-3, and
shall be similarly derived for Service Years after 2010. . "CFS" is the total`annual number of.Calls for Service for the Service Year for Control
Services originating within the City expressed as a percentage of the CFS for all Contract
Parties within the same Control District. A Call fo'r Senrice is defined as a request from an
individual; business or jurisdiction for a control service response to a location within the City, or a response initiated by an Animal Con€rol Officer in the field, which is entered
into the County's data system (at the Animal Services call center or the sheriff's dispatch
eenter acting as back=up to the call center) as a request for service. Calls #or information; hang-ups and veterinary transfers are not induded in the calculation of Calls for Service.
A sesponse by an Animal Control Officer pursuant to an Enhanced Control Services
Contract will not be counted as a Call for Service. For purposes of determ;n;ng the Estimated Payment in 2010 and 2011, the Calculation Period for CFS is the 3-year period
from 2007-2009, resulting in an annual average number of Calls for Service for the City ,
=and eaeh Contracting Party as shown on Exhibit C- 2.
"D-Pop." is the Population of the City, expressed as a percentage of the Population of all jurisdictions within the applicable Control Distr•ict.
nooume,t nacea 5-28-10 32
ES is calculated as follows:
If, as of the effective date of this Agreement, the City has entered into a contract for shelter
services with the Progressive Animal Welfare Society (PAWS) in Lynnwood, WA, then, for
so long as such contract remains in effect, the City will not pay a share of shelter costs
' associ.ated with shelter usage ("A" as defined below) and instead the Estimated Payment
will include a reduced population-based charge reflecting the regional shelter benefits
' nonetheless reeeived by such Cifiy, calculated as follows (the components of tYus
calculation are defined as described below). ES=(Sx.5xPop)-2
, If the City doe$ not qualify for the reduced population-based shelter charge, F,S is ,
determined as follows:
ES=ISx.5xPop]+(ESPx.Pop2)+(Sx.5xA)
Where: ,
"S" is the Budgeted Net .Allocable Shelter Services Cost for the Service Year, which equals
the County's Budgeted Total A1locable Costs for Shelter Services less Budgeted Total Non-
Licensing Revenue atfributable to Shelter, operations (i.e., adoption fees, microchip fees,
impound fees, owner-surrender fees, from all Contracting Parties) in the Service Year. The .
Budgeted Net Allocable Shelter Services Cost for purposes of caleulafing Estimated 2010
Payments is $3,004,900 as shown on Exhibit C-3; and shall be similarly derived for Service
Years after 2010.
"ESP" is the sum of all reduced shelter costs payable in the Service Year by all cities qualifying for such reduced charge.
"Pop" is the population of the City expressed as a percentage of tlie Population of all
Contracting Parties. "PopZ" is the Population of the City expressed as a percentage of the Population of all
Contracting Parties that do not qualify for the reduced population-based shelfer charge.
"A" is the total number of animals that were: (1) picked up by County Animal Control
Officers from within the City, (2) delivered by a City resident to the County shelter, or (3)
delivered to the shelter that are owned by a resident of the City expressed as a percentage of
the total number of animals in the County Shelter during the Calculation Period. For
Imcument Dated 5-28-10 33
purposes of the Estimated Paymenf in 2010 and 2011, the Calculation Period for "A" is ttie
two year period of 2008 and 2009, resulting in an average annual shelter usage number for
the City and each Contracting Party as shown in Exhibit C-2.
EL is calculated as follows:
EL=j(Lx.5xPop)+(Lx.SxI)]
Where:
"Z", is the Budgeted Net Licensing Services Cost for the Service Year, which eguals the
County's Budgeted Total Allocable Costs for License Services in the Sexvice Year less
Budgefed Total Non-Licensing Revenue attributable to License Services (for example, pet
license Iate fees) in the Service Year. The Budgeted Net Licensing Cost for purposes of
calculating Estimated 2010 Payments is $898,400, calculated as shown on Exhibit C-3, and
shall be sunilarly derived for Service Yeazs after 2010.
_"Pop" is the Population of the City expressed as a percentage of the population of all
Contracting Parties.
"I" is the number of active paid regular pet licenses (e.g., excluding'buddy lieenses" or
temporary licenses) issued to City residents duxing the Calculation Period. For purposes
of calculating the Estimated Payment in 2010 and 2011, the Calculation Period for "I" is
the three year period from 2007-2009, and the resulting average annual number of licenses
as so calculated for the City and each Contracting Party is shown on Exhibit C-2.
Document Dated 5-28-70 34
.
;
Document Dated 5-28-10 35
Exnibn c-1
Prelfminarv Estlmated 2010 Pavment (Annuallzed) (1)
(Showing participadon only of those JuHsdictiwre that have expressed iMerest as of May 27, 2010 in conUacdng for efther 8 months or 2.6 years)
ITLT01,111
_iCnstB.a.~...
Bud etad Tota A bcable Costs i1.70 000 i3 07 0 843 400 5, 8 0
Bud ted Non-Lieensin Revenue $8,600 5204 B00 000
Bud eted Net Allocable Costs S7 888 0 $3,004,9001 888 400 6 801 800 3 088 876 42,531,9251
Vq 43z~a gd ~ ~ q~a~~Es~1feL ~ E9~8 c ~ ~1 F~~?'~ :
e.u~em cmrtio~ ;~samaeea gnaimr Eeti`mehd ~stlmaroeL Tow " Estlmptid:Ple4 ~ra5~inoq ~ 4°"'' ~'~au ~aiu~ w.Rev~n~~ c~;ume~a`i~roi
Anlmat C On hol Ju~iedldion. ; , . SeMa esCoet:.. Sarvlr~sCa6t ~anetn~aost "Ab~na~~tme p4ostroan . , Ceaalfsl~ Tt~hl~ar3nk •;~~a~aieana, .
OhtrietNUmbdr. . . . . . . ..Nloeatbn ~ Alboada[ ~ IGIo'F.~tbn 4 ::.Costb~lbeatfon.a a Revenua ty - Caet:AltO~atlon~ ~FUnffl d x ~ z~ ~'y(~1 a~ l s ~c F1nNCp~ ..F
~~1r~.~ . t f a~~` ;j✓` ~~}~~,I.
~ .
~ ~ - ; L x ~
. , . . . . . ..t.. . . ..1....<. .a,....'~~ .i:.fi.~4x>:.. ..k ~....[._C-.ie
Cametion 112,650 1827
Owa9 S. 1674 S
eaneo 3+993 S23.505 sa an : Ioe7 4426;A2 so 1 095 , $1 eu
t8 7 70 605 881 173 E 703 ,f703
Estimated Untrxorywetetl Khp CauMy S10B 3 cee total bebw DeA~w aes NA NA NA A NA
~ Kenmom S 305 514481 578948 691 73180 i7 i1~,d69
KhklatN 45147 3102,767 859 t184800 759 7 E 30657 503 037
LakeiorestPaA~ 514144 $9,065 f18 1 38461 E11887 SO 53662 f0 53 527 71
ReAmorW S 1589 St ti5 E47.704 51 468 5134311 EO S03 31808 f i19097
Sammemdl~ $39,496 1 S35939 f1Q T it 3A7 E81 7 750
6horafa~e 573~4 1 f47970 $159 S169347 EO SO 50 382
Wootlim~0le 516121$7 84 E 849 1 S37 9 8 SO 403 0 403
:;~..c i89.
SUBTOTALFORCITIESIN200 exal4desunln oretedare., i318•246 : .-:$J87681 MAO .839'1Bb a:51b A 7;:." 5.8YY 7
Bema Ms 4647 SI 5373 1 i900 7 t0 ,5397 7
Bgpevue 145745620 $94-293 f774348 .6211.189 i0 -5111 000 155
Clyae Mll t3 34,570 688 S10 OM SO 896 B38 -112 Estimated UnhuorporotM KinO CouMy $170 &14 see total e Wtffi Oebw see tofel bebq e total Aebw fweetwelbellow)i 1tlA NA A A NA
0 Hunts Pohll OWILWgio1w - .
N Issaquah 540815 . , - 1478 Y20819 :5 1 1 0 S09 4511.601 f0 t0 607 f0 807
~ Mereerl6lmd 894 249 17833 EB2978 S 1 3 529173 7 f0 76f1
Narraslle(7) 73931 579349 785 E39 St 000 SO i70887 .4/8088 50 41 OB8
NwlhBend 8918 S1 $4,133 548631 $14.34 31 180 54.172 .81701 Snoqualmb 1 448 i 00/ S71 34 630 687 17 t0 83 314005 YartowPoiM E1.085 S!81 E9 884 ' -45111 7 SUBTOTALFOR TIE34N2Y0 arClu esunirrco ratedereal..::_~.-: .i8bE781 -.:,.:.....~i40B7:.' :-....S18S' 16 . ;i•i817189 .s: `784 +ti -"3868- 1Uftn l udea NoFth ne ea Mnexation . ;r ;,v. r:. . . - .
C EstlmaledUrdneorporatedKlripCaWy 1106877 eeefdal6elow eeetotN bw aee f al NA NA
N KeM (IntqWes PaMher Leka Mnnatbn) 5206.4501 ' 309 7 658 { 4 5255 265 3I Bd 334,834 1 OSO i60000 -f2B1
SeeTae 14 N 831 519608 i 84 d10151 661 f 311101 ii 000 3701072
Tukwda $47 753 998 1<78 82 808 1 1 825 ' 55.6441 -39/770 t 000 381710
SUBTOTAL FOR C TlES IN =40 exclualas unfnoo W 17 718 : .i891 1S8 ' ::f i 'e . a . <i , . f `3Y 87Y . :r>:. ,:4~. ' . 889.7e14 ;;w+i37~ 0 ::k4zi6 648 ~=dp6d 7Z2 :ti '0. e,Y . '7~$
qigma gl$1144.841 Aubum i 724 33893 0 -11199.649 Sol 7 86 f0 d1Blsekpiamond d18483 ~9 415.799 f0 1 5799
Cegton 083 -f MSN 153/ 14E~wmdsw 8 f57 S02 SP 481 -E7 18 $33,903 5 <4 i10 447
EslimatWUn6worporetedKlrgCouMy 9 eeetatd aeefofMbelow seefoM tofel seefofelbeb NA NA NA Ma~eVeOey 0 011 f17749 E191 369433 S1
PeoRle 265 -S5I.J68 60 361768
SUBTOTALFORCITIESIN.iQO.(excfudeaunlneo orepadare RII8 ~2 4 TOTA! FOR CITIBS 57.ZB7~809 $618,286 $4,046,106 $2,040.623 $2,004 682 5860 000 {278,621 -i1,076 081 $160,000 4926,081 '
TotelKln County Un tedAreaAUoeaNon fb28I88 f741081 i280.116 tf. 890 i1,028,962 4627349 4WIM3
KM Coun Transldonal Coate
. • One-Tlme Im lementation Cwts 8' OPO
• Othef OPerad" eM RNMm Eflort Cosh 9 8B8
8muu:NCO/Ete ofY~n/O=W,MBalYWmQIbImMCU~bMCOnbal • Fundir faCdlea 4 000
W pe IIbP 77.1010 C.f8Qd8 y,~ V •f~ ~
Document Dated 5-28-10 36
Exhibit C-1, cont'd.
Notes:
.
t. Aseumas the fo0o~uhg dtrea Ao rrol OBNe~ate: FedarM Way. SealUe, Renlon. Des Molne4 Normam)f' ~k. Medin& 6kykomkh. YWOr4 FiuMe PoiM. AIOom. Padfie. eM Bufen.
z. . one awter ol mrmd aervicea oosa am albcaled ro ese0 eamw dhVK Ihm cosb ere lunher a0xated 60%by tdat ea0 voNme (evere8ed from 2007.2009) and 60%by 7009 poputatian. . . .
3. Thg e:duEes tlie coN W nrorlham dtles W s1~eltMrg Itmir an'anab et PAW6 wMer sWarote wnhacb. Shekv w~t9 me alloaME 80%bP K^9 C~Y shelM vdume Inlaka (erenBed lor 200&2009) and 509i CS 20W PoWla9on Vapces /a nalliem dUSe sntin9 usi^0 PAWS fa shekerYp
h~elutl0 uW the 5056 pOpulatlon 8boeation. . 4. Ueanslng eosle are elbeatetl 5096 bY popula0w+ antl 50% bY total number 01 ae0ve Hensee (averoge 2007-2008). .
5. TraMlGon luridtrig b a0ucated Pa caPda In a Mo tim tormWa W etlea wdh eertain Per cap[Le nM ooet a0oeellan0. LlCeeslnB WPWh b allaatetl to Ilro O.re dtke wilh the bwest Pef aP~ kenft revenue. For aOGillonel tlNeQ see Fxhibit GI.
8. Cedta4iep,defl1 dieResidenlUsagaGeQLWikn6mimMeooslaAOeadoninlherepbnelmotletronomorethan20%8reataNanurediaipewouWOeuMerUrewageonMmoANforaneitlesMasenotcodbBmatarOianS5.000enA(2)Me4npaGNttatlonCrMAWdditlmitemmraGnretoost .
trcreases hom eMiea optlng oul d tlre motlel lo rqt mom 10% preater Uron hn the previous madeL Sae EdMM G for more daNLL, . .
7. NexR:setle dW nd Iksroe xdM N§g CouMY.in 2009. TM revenue vehu WovtlM here easuma the 400 icences lesued EP Neweastle In 2009 DelnB bsua0 el KInD CouMp.Bee^a^B Coc1a . .
B One-Ifine cash aseoeoteA with motlel implemmtation IndudscoMract nepoliation. R syctem upgre0e: aM tranadional Bansinp wPPoft. . .
8. aner operationrol asm inehiae aenkkcs 1m the mafntiame systems aM erosaroam tadft kau: King CouMY unhiwrOwated mea onM maiketiryg e1bM, aid varbus salary ud wape coMMpakY ekmenb. Coqs assodale0 xM enhaneed sarvices conVaW ere revemie baaked aid me not
reDUteA hera. Retwm etton eosts MwIWa clu!pe+_ro the dmie rapaWg suuNrte. tdft rnmultanb ro revlew Moim pmprea, mid aQdbp an arankiatrata b auppmc retdin eHals. Reform eHaM abo fienqa IWNg an e000nel M teeh, hwaver. tltla paNOn wAI Da tutlad by dcnmlfam md
theretore the oost Is not repdteA here. . . . , - ' .
Esqmaled Flnal NN Coste for Natlhetn Cltles Contfeding WIIh.PAWB.IncdMing PAWS Shaltering Coste -
, . m
' . IWUia4qC~ Aastnphl9'$YO% Ap6uWnB'KkiB~ ~ r } € ~,b rr; . , . .
:...1urUidkBOn - ~ ."Cwnb2008=2000 Ine~aeb~n - . 7:wn1~j~009'100U Aswrid~a7oliY s ~ ,,~ty _ -
rUi
. . . . . . EsQfiahdRln61. .AVaeg9lnmfie811d ~In1aIWatM Aam t~~`o`eqd f W ~'PolentlelGedl ,
r
1 035 f i . /
hetl 5
tt e69 s s oso e94 379. w.
747
Leke omst ark . - . S3 + i3 780 1
g • t1838~ 572875080 - so ,
Woodm~lle f A0.1 ' BOD 57920 1197 61 SO
Document Dated 5-28-10 37
Exh/blt C-1(A)
lmalled 2011 Pavments for Auraose of Sectlon 15.a.2 (i)
(Showing participation only of those jurisdictions that have expressed interest as of AAay 27, 2010 in contracting for 2.5 years - actual estimated 2011 payments wilt be diiferent, based on adjustmerds
Por 2011 budgeted tofal albcable costs, revenues, and the applicaUon of budget Inflator cap)
. . oca ~ t . ; ceps ng: Es ma ` qx!
Control Shetter ..UCenS1 .
Bud ted Total Nlocable Costs excludl bud t Infatw t1 706 000 a3,207 0 f849,400 i ,8
00
Bud eted Ido cena n evenue 8 600 $20 60 8 0 0
54.0
Bud eted Nat Allocabte Coats t1 888 60U 9 004 800 888 400 $5,601,8001 $2,967,8081
-fY 633 892
.x , . . . ~ . . . .
. a r .
Estimatea Antmal.' Hetiniated „EwG~ated .~EatlmsCeJ•~otel r. ~ : , ~ ' ~ C~wNh tCevenuafi,ap
Animal Control
w ~OpOtJwnsinp~eQme(edNei 7ransltlon p 'Npt
olstrkt wumber Jurisdktlon- -QoMrolCost r Shelterlnp.~OSY Lleensi~Cpsf. . J4dmalSavlaes z ~5 6
redib'(E)4J~uI~It7oh ,TrEn3ltl~rel c~
. .Atlocetlen abupon~ e , Cwe,fylo~ F lbL ~ ti . Z~ l
~ f ) 1 AUoea ~a~w
,
. . : ~ . . . . . . .~tx.-, .~£~.t..,.
BothlO
Catnetbn 1 H88 r;: d
DuveO 7477 213.4061 808 837 118 818 iD 1 .8182161
Eeflmatad UnNmrporated KinB Camh' S 143 aee MM aee fafal tata! fofd NA NA IVA AIN
o Kenmore 5 650 $14.9281 8S1 5B4 72B $73.160 t8, t0 9 B32
N N4MSM E 176 8103 07 f O7 1 7 801 284
LakeFmedPmk t15416 $18735 t71 I E33A t0 50 47 SO Q9
RdMaltl 2S1 E103 dM23C 7 .~963 ip 897 .{4p89 fp
8ammamiah S4 OTO S7 7 397235 1 037 1 7 S17 1AB18 S 87 i 875
Shoretine 2 5 S 5168 E1B9347 f1884 198 SO
WooA4wak 16483 77 10206 4 537818 S3 SO WJ495
460
SUHTOTALFORdTIESlN200 9XCNQB8Y11II1 0/8f8fI8 00'ftt
. srai `328:
eeaw nns $en a4e4$1 eoo 436611 so ,5355
~ 8e6evue 314k7 28 2 7/4 7891 E4 7844 4 -11217.2981 600 7 EBOOpp 580788
CiytlalNll 538 64813 52.858 i1 83 311044 -SZ794 7 SO .62,793
EslYnatedUNnoorporafedKi~COUmy 10 aeefotel hXdbabw aes eaekta/Debw seetdal NA NA MAI
N HuMa Pomt . igzm ..2- . . lessquah E40815t21: ' f808W ~ 59 f0 -6 459.
9fi6
Mercer kiand 891 78B 1 488 8r 131 173 1 0 43 87 t0 i 87S
Nexcastle(7) Et 931 E1887 988 i 510000 4 t0 i10589 31 921 SO ;1 821
NalhBend E9818 $15,536 338 i2B 114341 S7S449 i4172 t0 -i71 7 i0 11
Snopuahnb 1 448 S 437 108 ; 8 41 70 i0 d14 2~
Y PoiM E14 i884 q3Q 2884 3 t0 f88 ~S f0
8U8TOTAL FOR C(TlES W YYO exelade8unfneo oratatl aro . b253~781:.. . .:•t4.14 O80
' :ts '.SBZt 180 ; z.~..:iYBS'784'c.: 87D -~~.<i.6't7 rt~ii9) 990 ;?~.'.3~..• pa~:,~ a.;r.,;..
' ' .ar.:~i ZfB04
i H&Hne ea Annexatbn) -
o esnmaoou unmwm~aiea are cowur si en fnstwafbefmv) , ae. ram aee Ia ta ee al
' N Kem(InelWeaPaMhetlekeMnezffibn) $200,450 094 870 9 7084 1 38 984 SB0pp0 2B0
SBeTae $GZ14 3113,41 8 801 95884 $53.065 S14 7 845 1 8 E 000 31 609
Tukwila 447.153 11184/ 1 1 91 144848 10 31 9Y5 ]83 4~1 E7 024
..'.+E990721 SUBTOTAL FOR C S 240 (exchtdos uniampOrvftd . ah j. gQ
Algona
AuWrn 7448N 5364 41 S51447 651023 E 15 51~849 i0 1 7 980
BlaokDiamoM $10251 518754 75S 760 f18071 -1119689 684 SO -111116.02511 i0 37 026
Om Covhpton 9 464 7 980 1 b39 -i74.498 15.354 1 130
N Enumelaw . 10896 84 1119.2111 997661 5 484 375087 $903 t0 -541.183 10000 397183
EstimeletlUnMCOrporalWKlnpCOUMy 4 tot below) s aeetotel eeetofelDebw eeefotelbeAow N NA
MapleVaAry f4S 199 i 387 S 0 E 2B3 370547 31 285 i0 ~
. . . . . . . , . . . . . . . . . , . .
, . . F
PadBc - -
SUBTOTAL FOR dTlES1N =00 exoludes. uniR . Iated ere. $281 SB49 6 270 k~...~ -'r;.. , d3rut 1 gq ;:t :t:~;4~Q. .r. . . ; . .
TOTAL FOR CITIES 51,169,248 $2,280,863 i808142 64,018,283 51,89BA56 •f2,079,787 5660 000 5288119 41 140 878 i160,000 -f880 878
Tmal Ktn Cou UnUlco Area Anocetlon 5579,282$760,077 t200,288t1,887,847 $1,029,3621 •Sb54,f98 1D5
' Kin County TrmNtlond Cosfs
~ . One-T4na ftlementellon Coets B 4405,000
. • Olher OperaWml and ReMrm EJkrt Cosre 9 00p
a- RCOrev.wx~omemoW ewgW ena.wmau,ameeoOa . Funft IaC9ke 401-00-01
ma: r.y n, mra . . Gedb y~ 119
TdPT/1f. $10~(~r/IYa f'•: 3a'' ~ cii 'i ~t~:. q•d'j' . .:.lF
Document Dated 5-28-10 ' 38
Exhibit C-1(A) cont'd. ~
Notes:
1. Assumes UB IOOOwtrg eRies do nal OeNdpaM: FeEerol Wey. Besttle. RadeR Ues Molnee. NonnaMY Perk AEetlhu, 6kykamish MIqoA Hunb PoK NBona PadBa. Bwkm mM BoUieLL
2. One 4uarter ol wNrol seMees costs are ellocaRed ro esth eontrol alstrid4 then oosb me M1rltrer aAoeated 5076 by total ee0 vnhnne (averape0lrom 20074M) aM SO%bY 20119 PoWbfim
3. Tltic etdu0d the coal M rorthlm dtie9 oI ehdtMlnD thdr snMtle al PAWS uiMei sepmete cmtliEGS. SheCei costs are eflocated 50%M Kin9 CWmN BhMet wNT! U1181tB (avl29ed far 4008-2009) entl SO% Dp 2009 popuWbn Veluee 1or mMem dGes mdcoat4iB uetp PAWB fW shaQekp
6nc4JCe onN Oie 3096 population aAacatron.
4. Lkarreln8 Com are emeatetl 60% by OoWWtbn entl 5076 M' lotad l14mEer ot aqive Ikemas (awroge 7007.2008~
S. Traindlon IuMing b ebooded par capita in e Mn Iler fwmula ro eAea wM cmletri per cepita m1 eat eUOatlore. lkere6ig wppoA b elbcakd tolha Ove dlies xMh the bweal per eapRa Ikeminp manue. For aatlbbnal deWC, sea EMfn'Oit C-A for mme hdmmsllan
6. crdLlsmcdae(1) 1heRaaiaemUsamdeatwhknamdsuaeostalaCacbnmum repbnalmoadaiwm«eumnzoxgreat«mentnediugevouleeewaeroreusapeoroymoodraa9ctlkswrosenot eodbw.+W Uian ss.aaoand(7)uhennpaawpatbnc,emwtdemmnp,overe0notoose
Mraeases Rom cdiea opWg out o1 the moaN Io not mae to% Oreata Uam ei Ure PraWmA mortel See ExNi1 Ga for aare AelaVl.
7. Na.viceaUe CM not Beama wilh KMp CountN in 7008. Ttre ravenve value ProvItleO hero assumes the 400 Acenses ksued M' Nexreastle M 2009 OeUp isauad et WnB County Gansft eoats.
0. One-16ne w8ta easoelakC WRh model bmplementatbn WuEe cmNael nepotiatbti IT syatem upgrede. and VaMMbnal dxnninB mPPmt
9. dher oaretionsl owls Intlude aerviees for the ma6Vrame syslems an0 eroaeroaas hGRY haw. Kh8 CmmtY unbewpuated area any maikaling elforts, ard vxious saluy aM aa9e aN6pmff ekmenls. Cosb essaktee Wlh mhaneed servkas carNaCa ua ravemua badced and me no1
roParteG fxre. Refam eMorl aosb iMWa tlunpea In the ctletlo reGwft struaw& Mring wnauWnte W revkw lelarm pragrea, and adn6g an ad~n6dsUe0or to suppal rafortn affmlA Relorm eHab a§o 6MWe ItirinB en eEEAtaiel vk teok lwwaver, Uds DasAbn vr01 be NMM EY dmatlas aM
theiefore the tost b not repwted here.
Eetlmabtl Flnal Net Cosb lor Norflwn CMes Conhaotlng M1h PAW& Iroludln9 PAW9 ShdWM Cesm
".A}.P 6 ~;r, r*.^Irie(UA1 -PA~VS:COSIS -%i,
- Assumki0 {fM0 Asauail~Y f 3U% : "MsSm~n01(bi8 - ' t ~ . l 4 £ JurlWkNon : COY~N~OB~000 LIp6Hf0J11 .CWII~r2008~2GOG duuinl~pi~101L. ~ y a :
E"stlinatedkklalAvAragelntdkeMd ,;liltakb9hd AvwagelnhkifAnd im.+raidalnl~hlro"~Ud4redlt~:
Neecou:.:. sIsanoWW . .:s sannanm ::~sarnnGna7 _ `"erie emt~i~rer.. t-=..,,L a •
9o~neu
Kenmore 7 75 59090 1
Lake FOfesl Park ~ 11501 53,780
Srymgne 18 76 M7090 2 d 20 54373
woeamwk eoo s~ exo uo ae eeo "ses
Document Dated 5-28-10 39
Exhiblt C-2
Population, Calis for Service, Shelter Use and Licensing Data for Jurisdictions,
Used to Derive the Preliminary and Final Estimated 2010 Payment
Source: KC OlRce of MarragemeM arrd Budget and Anlmal Care and Conbol
Date: A9ay27, 20f0
Proposed Poputatfon 3-YearAverege 2-YearAverage 3-YearAverage
District Jurisdiction (1) CoMrol Calis Shelter lertake Acdve Licenses
Botlhell (2) 33,240 195 NA 4 301
CamaUon 1910 19 28 206
OuvaU 5 980 41 20 775
EsUmated Unincorporeted King CouMy 103.400 600 see tobl beJow see ta~a! below
a Kenmore 20,460 178 IdA 2 840
N Kirkland 49,010 286 136 4,90
Lake Forest Park 12,820 83 NA 1,972
Redmond 51,890 268 112 5,228
Sammamish 40,670 199 49 4,719
Shoreline 54,320 511 NA 6,280
Woodinviile 10670 108 NA 1344
. nr ~ . - r : _-.s _ . . ~ . . • r r c
~f,.~„ Beaux Arts 315 2 0 45
Believue 120,600 533 299 10 900
. Clyde HID 2,815 14 2 346 ,
Estimated Unincorporated King Courrty 92 800 850 see tota! betow see total be/ow
o Hunts Point ' . -
~ Issaquah 26,890 495 89 ' . 2,379
Mericer Island 22,720 86 23 2,071
Newc85tle 9,925 62 21 400
North Bend 4,760 59 39 548
Snoqualmie 9,730 49 35 771
Yarrow Pt 965 3 0 112
. . , .e., . . , . , . .
Burien (mcludes North Highline Area X Mnexation) ' • o . . . •
o Estimated Un3ncorporated King CouMy 48,200 750 see total below see total below
N KeM (Includes Parrther Lake Mnexation) 113180 1,202 481 9 996
SeaTac 25,730 467 351 197
Tukwila 78170 373 268 1207
< . . x . . r . : . .
. . .
..<i ~ .-~?,'2:..'S ;,:F.,.d ,2"1k~~' k. s ~7 4
x -:iFr...
Al .gos.na.t
Aubum 67.485 872 1,191 5,325
Blaclc Diamond 4180 55 59 468
~ Covington 17,530 297 197 2
em Enumciaw 11460 175 191 1017
Estimated Unincorporated King County 59,700 750 see totel6elav see total below
Mapie Vailey 20.840. 220 173
PBCiftC Y~, ~ - , _ . >.r • , , „
~
< _
City Totals 758,255 8,349 5,769 74,954
Kim CCounty Uninco rated Area Totais 304100 3,050 1,360, 38156
,1 "062 3,55; ~13'99~ l29,.x; , . :!1 • .'1.i0.
1. Populatlon end usaga values have been adjusted to inciude 2010 annexations with eRaetive dates of July'I, 2010 or earlier (.e., Burien,
Panther Lake).
2. BotheA is opting for a 6 month option. They will not be ficluded in allocations for 2011 arM 2012.
Document Dated 5-28-10 40
Exhibit C-3
Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-Licensing Revenue, and
Budgeted Net Allocable Costs
This Exhibit Shows the Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs to derive Estimated 2010 Payments. All
values sliown are based on annualized costs and revenues. The staffing levels.incorporated in this
calculation are for year 2010 only: and except as otherwise expressly provided in the Agreement
may change from yearto year as the County determines may be appropriate to achieve efficiencies,
etc.
,
Control Services: Calculation of Budgeted Total Allocable Costs, Budgeted Tota1 Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of 2010 (Annualized) Conlrol Services Costs is shown below (a11 costs" in 2010
dollars).
Cost
. 1Vlethodology
1,Direct Service Management Staff Costs $109,400
2 Direct Service Field Staff Costs $683,300
3 Call Center I?irect Service StafFC_osts. $209,300
4 Overtime, Dut , Shift Differential and Tein Costs $71,500
5 Facilities Costs $10,200
6 Office and_ Other , erational Su lies and E ui ment $22,900
7 Printin', Publications, and Posta e $45,000
8 Medical Costs $25,000
9 Other Services $80;000
10 T ortation _ $155,000
11 Communications Costs $35,600
12 IT Costs and Services $57,500
13 1Vlisc Direct Costs $25,400
14 General Fund Overhead_ Costs $17,400
15 Division Overhead Costs $111,300
16 Other Overhead Costs $46,200
2010 Bud eted Total Allocable Control Services Cost $1,705,000 17 Less ZOIO Budgeted Total Non-Licensing Revenue $6,400
Attributable to Control Services
2010 Budgeted Net Allocable Control Services Cost $1,698,600
Document Dated 5-28-10 41
NOTES: 1 Management direct service staff consists of 0.40 FTE Animal Caze and Control ,
Manager, 0.40 FTE Operations Manager, and 0.17 Information Technology
Manager.
2 Direct Service Field Staff Costs consist of 1.00 FTE Animal Control Officer
Sergeant, 1.00 FTE Animal Control Officer Cruelty Sergeant, 6.00 FTE Animat
Control Officers. .
3 Call center costs for 1.00 FTE Administrative AssistantlLead and 2.OOFTE call
takers.
4 These additional salary costs support complete response to calls at the end of the day,
limited response to emergency calls after hours, and extra help during peak ca11
times.
5 Facilities costs include mai.ntenance and utilities for aportion (5%0) of the Kent _ -
Shelter (which houses the call center sta.ff operations and xecords retention as well as .
- providing a base sta.tion for field officers). Excludes all costs associated witli the
Crossroads facility.
6 This item includes the office supplies required for both the call center as well as a.. :
wide variety of non-computer equipment and supplies related to animal control field :
operations (e.g., uniforms; tranquilizer guns, boots, etc.). .
7 This cost element consists of printing and publication costs for various materials .
used in the field for animal control.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services.
9 Services for animal control operations vary by year but consist primarily of consulting vets and laboratory costs associated with cruelty cases.
10 Trausportation costs include the cost of the maintenance, repair, and replacement of
the animal care and control vehicles and cabs, fuel, and reimbursemerit for
_ occasional job-related use of a personal vehicle.
11 Communication costs involve the direct service costs for telephone, cell phone,
radio, and pager use.
12 . Information technology direct costs include IT equipment replacement as well as
direct services costs. Excludes approximately $50,000 in service costs associated -
with mainframe systems.
13 Miscellaneous direct costs consist of all animal control costs not listed above
including: but not limited to contingency, training, certification; and bad checks.
14 General fund overhead costs included in this model include building occupancy
charges and HR/personnel services. No other General Fund overhead costs are
included in the model.
15 Division overhead'includes a portion of the following personnel time as well as a
portion of division administration non-labor costs, both based on FTEs: division
director, assistant division director, administration, program manager, finance
officer, payrolUaccounts payable; and human resource officer. 16 Other overhead costs include IT, telecommunications, finance, and properEy services.
17 Non-Iicensing rev.enue attributable to field,operations include animal control
violation penalties, charges for field pickup of deceased/owner relinquished animals,
and fines for failure to license.
Document Dated 5-28-10 42
Shelter Services: -Calculation of Budgeted Total Allocable Costs, Budgeted Total Non-
Licensing Revenue, and Budgeted Net Allocable Costs
The calculation of 2410 (Annualized) Shelter Services Costs is shown below (a11 costs in 2010
dollars).
Cost
Methodology
1 Direct Service Management Staff Gosts $154,900
2 Direct Service Shelter Staff Costs . $1,280,200
3 Direct Service Cluvc Staff Costs.. $399,100
4 Overtime, Du , Shift Differential and Tem Costs $205,100
5 Facilities Costs. • $150;000 •
6 Office and Other erational Su lies and E ui ment $130,200
-
7 Printin , Publications, and Posta e. $5,000
8 Medical Co'sts _ $145,000
9 Otlier Services $200,000
10 T ortation $10,000
11 Communications Costs $13,200
12 IT Costs and Services $35,000
13 Misc Direct.Costs $33,300
14 General Fund.Overhead Costs $203,100
15 Division Overhea.d Gosts : $195,500
16 Other Overhead Costs $47,700
2010 Bud eted Total Allocable Shelter Services Cost 3,207,300
17 Less 2010 Budgeted Total Non-Licensing Revenue $202,500
Attributable to Shelfer Services -
2010 Bud eted Net Allocable Shelter Services Gost $3,004,500 '
NOTES:
1 Management. direct service staff consists of 0:60 FTE Animal Care and Control Manager,
0.60 FTE Operations Manager, and 0.17 Information Technology Manager:
2 Direct Service Shelter Staff Costs consist of 2.00 FTE Animal Control Officer Sergeants,
12.00 FTE Animal Control Officers, 1.00 FTE Placement Specialist, 1.00 FTE Volunteer
Coordinator.
3 I3irect Service Clinic Staff Costs consist of 2.00 FTE veterinatians and 2.00 FTE
veterinarian techs.
Document Dated 5-28-10 43
4 These additional salary costs support complete processing of animals received late in the ,
day, extra help during kitten season, and limited backfill for vet and vet techs when on .
vacation. .
5, Facilities costs include maintenance and utilities for the majority (95%) of the Kent S_helter
(which also houses the call center staff operations and records retention as well as providing -
a base station for field officers). It excludes all costs associated with the Crossroads facility.
6 This item includes the office supplies as well as a wide variety of non-computer equipment
and supplies related to animal care (e.g., uniforms, food, litter, etc.).
7 This cost element consists of printing and publication costs for various materials used at the
shelter.
8 Medical costs include the cost for ambulance and hospital care for animals requiring
emergency services as well as tlie cost for consulting vets; Iaboratory costs; medicine, and
vaccines. 9 Services for animal control opera.tions vary by year but include costs such as shipping of food provided free of charge and sheltering of large animals. -
10 Transportation costs include the cost of the mainfenance, repair, and'replacement of and fuel
for the animal care and control vehicles used by the shelter to facilitate adoptions, as we11 as reimbursement for occasional job-related use of a personal vehicle.
11 Communication costs involve the direct service costs for telephone, - cell 'phone, radio,.and
pager use.
12 Information technology direct costs include IT equipment replacement as well as direct .
services costs.
13 Miscellaneous direct costs consist of all animal care costs not listed above including but not
limited to contingency, training, certification, and bad checks. . .
14 General fund overhea.d costs included in this model include building occupancy charges and_
HR/personnel services. No other General Fund overhead costs are included in the model.
15 Division overhead includes a portion of the following personnel time as wellas a po_rtion of
division administration non-labor costs, both based on FTEs: division director, assistant
division director, administration; program manager, finance officer, payroll/accounts
payable, and human resource officer. 16 Other overhead costs include IT, telecommunications, finance, and property services.
17 Non-licensing revenue attributable to sheltering operations include impound fees, microchip
fees, adoption fees, and owner relinquished euthanasia costs.
Docun,enc Daceds-2s-►o 44
Licensing Services: Calculation of Budgeted Total Allocable Costs, Budgeted Tota1 Non-
Licensing Revenue; and Bud"geted Net Allocable Costs '
The calculation of 2010 (Annualized) Licensing Services Costs is shown below (all cosfs in 2010
dollars).. . .
Cost
Methodology
1 Direct Service Management Staff Costs $60,000
2 Direct Seryice Licensin Staff Costs $423,900
3 Overtime, Dut , Shift Differenfial and Tem Costs $30,000 "
4 Facilities Costs $13,100
5 Office and Other erational Su lies and Equipin ent . $3,300 . •
6 Printin , Publica.tions, and Posta e . $166,000 :
7 Other Services $15,000
8 Communications Costs $51000
' 9 IT Costs and Services $85,000
10 1Vlisc Direct Costs $2,000
11 General Fund Oyerhead Costs $25,300
12 Division Overhead Costs $54,800
13 Other Overhead Costs -$60,000
2010 Budgeted Total Allocable Licensing Services Cost $943,400
14 Less 2010 Budgeted Total Non-Licensing Revenue $45,000
Attributable to Licensin Services
2010 Bud eted Net Allocable Licensin Services Cost $989,400
NOTES:
1 Management direct service staff consists of 0.17 Information Technology Manager
and 0.33 Licensing Section Manager. 2 Direct Service Licensing Staff Costs consist of 0.5 FTE Pet License Supervisor, 1.00
FTE Sales and Marketing Manager, 2.80 FTE Customer Specialists, 1.00 FTE Fiscal
Specialist, and 1.00 Administration Assistant. 3 These additional salary costs support overtime costs as well as a limited non-
jurisdiction specific marketing effort. These costs do not include the enhanced
transidonal licensing support to be provided by King County to certain cities.
4 Facilities costs include maintenance and utilities for the portion of the King Gounty
Administration building occupied by the pet licensing staff and associated records.
5 This item includes the office supplies required for the licensing ca11 center.
6 This cost element consists of printing, publication, and distribution costs for various
materials used to promote licensing of pets, including services to prepare materials
for mailing. Document Daterl5-28-10 45
7 Services for animal licensing operations include the purchase of tags and monthly
fees for online pet licensing hosting. 8 Communication costs involve the direct service costs for telephone, cell phone,
radio, and pager use.
9 Information technology direct costs include IT' equipment replacement as well as
. direct services costs: Excludes approximately $ L20,400 in service costs associated
with mainframe systems. .
10 Miscellaneous direct costs consist of all pet licensing costs not listed above including
but not limited to training, certification, ;transportation, and bad checks. .
11 General fund overhead. costs included in this model include building occupancy
charges and HR/personnel services. No other General Fund overhead costs are
, included in the model.
12 Division overhead includes a portion of the following personnel time as well as a.
portion of division administration non-labor costs, both based on FT'Es: division .
director; assistant.division director, administration, program manager; finance _
officer, payrolUaccounts payable,'and liuman.resource officer. '
-
13 Other overhead costs include IT, telecommunications, finance, and property services.
14 Non-licensing revenue attributable to licensing operations consists of licensing late
fees.
Document Dated 5-28-10
46
. .
Exhibit C-4
'I'ransition Fttnding Credit ("T"), Resident Usage Credif (uiT") and
Impacf Mitigation Credit ("M") Calculation and Allocation
Transition Fundin C~ redit The Transition Funding Credit has been calculated' to offset costs to certain cities on a
declining basis over four years. Cities qualifying for this credit, as shown below, are those ,
that under the basic Animal Services cost allocation formula,(allocating costs generally
based half on population and half ` on usage), would pay the highest per capita costs in
_
2010.
To determizie the iriitial level of the Transition Funding Credit, $250,000 has been allocated .
to Cities with preliminary estimated 2010 'cost allocations (before considering offsetting
Licensing Revenue) exceeding $6 per capita; an additional $400,000 was allocated to the
Cities with preliminary estimated 2010 cost allocations (before considering offsetting
. Licensing Revenue) exceeding $8 per capita. (The per capita cost alloc_ations used to
qualify for this credit may be derived from Exhibit C-1 in column caption "Estimated
Total Cost Allocation" divided by the population for the jurisdiction as shown in Exhibif
C-2.) .
The Transition Funding Credit declines over time: 50% of the annual amount (since the
service year is six months, rather than a full year) is allocable to each qualifying City in calculating the Estimated 2010 Payment;100% of the amount is allocable again in
calculating the 2011 Estimated Payment; 66% of the amount is allocable in 2012. If the
Agreement is extended for an adclitional two years, 33°10 of the amount is available in 2013;
no Transition Funding Credit is allocable in 2014.
The credit is only available to a qualifying City if that City has agreed to a 2.5 Year
Agreement. Application of the credit can never result in the Estimated Payment Amount
being less than zero ($0) (i.e., cannot result in the County owing the City an Estimated
Payment).
The allocation of the Transition Funding Credit is shown in Table 1 below.
I/
-
Document Dated 5-28-10 , 47
. Table 1: Transition Funding C.redit - Initial Contract Period and Extension 1'eriod
Initia121/2-Year Contract Period 2-Yeaz Extension Period
`
Jurisdiction 2010 2011 2012 2013 2014
Transition Transition Transition Transition Transition Funding Funding Funding Funding Funding
(1/2 ear)
Carnation $836 - $1,674 $1,105. $552 $0
1Vorth Bend $2,086 $4,172- $2,753 . $1,376 $0.
Kent $167,417 $334,834 $220,990 $110,495 $0 '
SeaTac $11,275 $22,551 $14,884 $7,442 $0
Tukwila $7,962 $15,925 $10,510 $5,255 $0
Auburn $99,824 . . , $199,649 $131,768 $65,884. $0
. Blaek D'iaxnond $1.832 $3,664 ' $2,418 . $1,209 $0
. Covin ton $7;682' $15,364 $10,140 $5,070 $0 '
Enumclaw, $16,592 ' $33,903 $22,376 $11,188 $0
Ma le Valle . $9,133 $18,265 $12,055 $6,027 $0 ~
Notes: ~
L. The iransitional funding credit is the saazne regardless of which cities sign an Agreement.
Resident Usage Credit .
The Resident Usage Credit has been calculated to offset the costs of certain cities agreeing .
to a 2.5 year Agreement that have a low use of King County animal sexvices relative to
their population. The amount of the credit is different depending on whether the City of
Bothell is xeceiving service during a given Service Year. The credit has been determined
by comparing the estimated cost Cities would pay on an annualized basis in 2010 if the
regional payment model was based solely on usage (including estimated costs payable to
PAWS by:cities that will be contracting for shelter services with PAWS) to the cost payable
under the adopted model (which incorporates both usage and population, including
estimated costs payable to PAWS by Northern Cities that will be contracting for shelter
services with PAWS): The credit is set so that no City that has a Preliminary Estimated
2010 Cost Allocation after considering 2009 Licensing Rev.enue (as shown in Exhibit Gl in
the columri captioned "Estimated `Net Cost Allocation") of over $5,000 (an annualized cost)
pays more than 120% above what it would pay under a usage-based model tYtat assumes
all cities that expressed interest in participating as of May 5, 2010 sign an Agreement;
provided that, a City must sign a 2.5 year Agreement to qualify for the credit; and provided
. further, that credits are fixed in amount as shown in Table 2 below and will not change
regardless of which Cities sign the Agreement. As annualized, the credit is carried forward
each year without change through 2012. Application of the credit can never result in the
Final Estimated Payments for any`Service Year being Iess than $2,750 for receipt of Animal
Services in that .year if Bothell is served under an Agreement in such Service Year and not
Document Dated 5-28-10 48
less than $2,875 for receipt of Animal Serviees in that year if Bothell is not served (for
Northerri Cities with PAWS contracts in effect as of July 1, 2010,,calculations are made
inclusive of a City's actual payments for such year to PAWS for shelter services). These
minimum values are annualized (thus, for example, in 2010, if BotYiell is served, the Final
Estimated Payments cannot be less than $2750 = 2=$1;375).
Table 2: Resident Usage Credit (Annualized Values) (1)
Jurisdiction For Service Years in which For Service Years in Which
the City of Bothell Is ` the City of Bothell Is Not
Receiving Animal 5ervices Receiving Animal-Services
under an A eement Kirkland $20,084
_ $20,433
Kirkland PAA(2) -$16,465 $16,935_
_ . $3_.5,692_ `
Redmond $34,961
Sammamish $9,140 $14;815
Believue $91,697 - $93j703_
Mercer Island $25,113 $26,143
Newcastle $8,796 $9,071,.
Sno ualmie $3,958 $4,144
Notes:
1.The residential usage credit does not change with time; it only varies basecl on whether Bothell is
receiving services. Thus, if Bothell signs a 6 month Agreement (e.g., ending December 2010), the
credit payable in 2010 will be one half the value in column 2 above; tlie credit payable in 2011 will
be the amount in column 3.
2.Kirkland will receive this credit from and after the time the Kirkland PAA is annexed, in
addition to the credit noted in the row above,labeled "Kirkland."
Impact Mitigation Credit
The purpose of this credit is to limit the impact to Contracting Cities signing for a 2.5 year
Agreement as a result of three cities (Burien, Algona and Pacific) deciding as of May 5,
2010, that they would not participate in fihe model, as cornpared to the costs presented to
all eities in April, 2010, and assuming all other Cities shown in Exhibit C-1 sign. the
Agreement. The amount of the credit is sized to ensure that a City's Preliminary.
Estimated Payrnenf after applying the Residential Use Credit and the Transition:Funding.Credit is not greater than 10% more than fhe Preliminary Estimated 2010 Co"st from the
Apri1201Q model and not greater than 15% more than such Cost if Bothell does not
contract for service past December 2010; provided that the credit amounts are fixed as
shown in Table 3 below and will not change regardless of which Cities sign the
Agreement; provided further that only Cities signing a 2.5 year agreement qualify for the
Document Dated 5-28-10 49
credit; and provided further that application of the credit can never result in the Estimated
Payment Amount, of less than $2,750 for receipt of Animal Services in that Service Year if
Bothellis served under an Agreenlent in such Service Year and not less than $2,875 for
receipt of Animal Services in that year if Bothell is not served (for Northern Cities with
PAWS contracts in effect as of July 1, 2010, calculations are made inclusive of a City's
actual payments for such yeaT to PAWS for shelter services). These minunum values are -
annualized (thus, for example, in 2010, if Bothell is served, the Final Estzmated Payments
cannot be less than $2750 = 2=$1;375):
The allocation of the Impact Mitigation Credit is shown on Table 3.
Table 3: Im act Mxti ation Credit (Annualized Values) (1, 2)
JurisdicEion For Service Years in For Service Years in.
wluch the City of Bothell Which the City of Bothell
Is Receiving Animal Is Not Receiving Animal
Services under an Services
A eement
Bothell (2) $475
Carnation $81
Duvall $865 $1,693
Kirkland $10,473 $17,107
Redmond $8,098 $12,945_
Shoreline (2) $4,373
Woodinville (2) $1,585
- -
Bellevue: $1,334 $2,797
_Newcastle . $2,170 $1,498
Yarrow Point $35
Kent $49,065 $41,536
SeaTac $7,953 $4,645
Tukwila $5,644 $2,783
Enumclaw $169
Notes:
1. These credits do not change over the period of the Agreement.
• 2. These credits assurne that these cities' costs to shelter animals at PAWS exceed their estimated rebate by greater than $2,750 in Column 2 situation (Bothell served) and $2,875 in the
Column 3 situation (Bothell not served). At reconciliation, if a City with a PAWS shelter contract
cannot demonstrate this, it will not receive the credit. Regardless of how great a PAWS shelter
contract cost is, the credit cannot exceed the amount shown here.
Document Dated 5-28-10 50
: Exhibit C-5
Transitional Licensing Revenue Support Services Providecl in 2010 The Cities that will receive Transitional L,icensing Revenue Support Services in 2010 are
listed below. These Cities have been selected by determining which cities in 2009 had the
Iowest per-capita licensing revenue amongst all cities to which tlle County was then
providing animal care and confxol services, and (as shown in Exhibit C-1). City of Bellevue City of Kent
City of SeaTac City,of Tukwila . , . .
City of Enumclaw
The Transitional Licensing Revenue Support Services to be provided in 2010 are detailed
in Section 7 of the Agreement. The 2010 Estimated Payment for tli.ese Cities incorpbrates
the estimated revenue expected to result from these services.
nocumenc natea 5-28-10 51
Exhibit C-6:
Summary of Calculation Periods for Use and Population Components
This Exhibit restates in summary table form the Calculation Periods used for calculating
the usage and population components in the formulas to derive Estimated Payments. See
Exhibit C for complete formulas and definitions of the formula components.
ER is estimated Licensing Revenue attributable to the City
CFS is total annual number of Calls for Service originating in the Cify
A is the number of animals in the shelter attributable to the City
I is the number of active paid regular pet licenses issued to City residents
Pop is Population of the City expressed as a percentage of all Contracting Parties; D-Pop is
Population of the City expressed as a percentage of the'population of all jurisdictions within a Control District
Calculation Periods Service Year 2010
:
~oni~Z,oz~ent` ~st~tna~ed2n1,0 ~utal - R~+eoneili~t~~ ~Fa~xneri# s
•
Estinlated 2n10 kAmount:
(E t~ eterr~u~ned jurir~ 20].
. (d
Pa en
' ~ubxt=~ 1)...
ER 2009 Same Actua12010 (July- December)
CFS 2007-2009 Same Actua12010 (july-
December)
A 2008-2009 Same Actua12010 (July- -
December)
I 2007-2009 Same Actua12010 (July-
December)
Pop, D-Pop July 2009 OFM Same US Census (published
report, adjusted for Apri12011)
annexations
known approved to occur in or prior
to 2010
Document Dated 5-28-10 52
Calcnlation Periods Service Yeaz 2011
.:onipanent'4 Pr~~ma~y ~stiinate~ 2Q~~; ~eet~nc~laiat`rori;
~!i * r
' 10~~a lp:~,, ~ ~ en Amo~nt
~
~~x"~i
' f 7~~ ~}~~tec~"1~ecember ~'~,etermined ~une~
.2R 7F 1 "lr~~1 ~
A~:~~
~~~0 .t ~~..1;: ~
'ER 2007-2009 Same Actua12011
CFS 2007-2009 Same Actua12011
A 2008-2009 Same Actua12011
I 2007-2009 Same Actua12011
Pop, D-Pop July 2010 OFM Same (corrected if July 2011 OFM
report, adjusted for necessary for report, adjusted for
. annexa#ions annexations approved annlpxations ,
known approved after August 2010 and approved after
to occur in or prior effective during or Apri12011 to take
to 2011. before 2011) effect in 2011
Calculation Periods: Service Yeaz 2012
I , ;
s.mate+~20T2 Re.conciliation
;Coniponeiit Preltniinary E ti
. -
`:Esizmated 2012 10 Payment Pa.yment Amount
Paynieitt (publisl~ed becember (determined jtzne
.
Vublished August 201;1) 2013)
.
,
:
2011 . : , -
ER Actual 2010 Same Actua12012
CFS Actua12010 Same Actua12012
A Actua12010 Same Actua12012
I Aciua12010 Same Actual 2012
Pop, D-Pop July 2011 OFM Same (corrected if July 2012 OFM
report, adjusted for necessary. for report, corrected if
annexaiions annexations necessary for
known approved approved after annexations to occur in 2012. August 2011 and approved after
effective during or Apri12012 to take
before 2012) effect in 2012
Document Dated 5-28-10 53
Exhibit C-7
Payment and Calculation Schedule
Service Year 2010 (Jul 1, 2010 - December 31, 2010)
qs~' j~ y ,!~F'~s '.r~`" a s7.~ ..F~.S`~,~ ~uh a~ a :f.~~Y'h~„ s~Y,.s• ~i s z :st`~' 7",s: 6~ r. uy< z 'r~ r ~ y!~ . 3
;T~~~G11Li3nsGt ukia.-~' 'Y~..;, td .~:e!~ ~:.'y'' 3 ~i~k~n"~ : ;i~ 3'k r',;, ""k~,e r'-~ `e ~;Yi}'.3~~G~u 'a 5;
14
i , . . .rn .s . •-:v;s.. f . . . : : .iE"~ ~ '~L~~".
Final Estimated 2010 Payment calculation August 1, 2010
rovided to Ci b Coun
2010 Estimated Payment payable by City (or january 15, 2011
Coun , if a cred.it is calculated)
Reconci.liation Adjustrnent Amount for 2010 On or before june 30, 2011
calculated b Coun ; Ci notified
Reconciliation Adjustment Arnount for 2010 August 15, 2011 payable by City (or County, if a credit is calculated)
Service Year 2011
,
.g
:Tfiem::~ ~ }.+.~-F`Ac`~Y ~ 'u ~~r.., ~a y : K~•.`7'Y~ "i ~:w~RkT~t, s. l=4 s. . "a~~~, .'CF
Preliminary estimate of 2011 Estimated August 1, 2010
Pa ents rovided to City b Coun
Final Estimated 2011Payment calculation December 15, 2010
rovided to Ci b Coun
First 2011 Estimated Pa ent due June 15, 2011
Second 2011 Estimated Pa ent due December 15, 2011
2011 Reconciliation Adjustrnent Amount On or before June 30, 2012
calculated
2011 Reconciliation Adjustrnent Amount August 15, 2012
a able
I/
.
1/
Documenc Dated s-zs-lo 54
Service Year 2012
~
~ ~'~~~ice,
~1~
.......u - _s., . ..F~ .sn.^x.
..,....a__...K... '1^.,,.. c ....:r .:a.,...v .,....n,.........^
Preliminary estimate of 2012 Estimated - August 1, 2011
Payments provided to City by County, .
(together with notice of reminder of -
deadliine for giving notice of intent not to
automatically extend Agreement-ari
additional two ears.) -
Final Estimafed 2012 Payment calculation December 15, 2011
-rovided fo Ci b Coun y
Notice of Intent not to Automatically May 1, 2012:
Extend A reement due
First 2012 Estimafed Pa ent due June 15, 2012 • ' -
Seeond 2012 Estimated Pa ent due December , 2012 '
2012 Reconciliation Adjustment Amount On or be#ore June 30, 2013
calculated
2012 Reconciliation Adjustrnent Amount On or before August 15, 2013 a able
If the Agreement is extended past Deeember 31; 2012, the schedule is developed in tYie
same manner as described above for years 2011 and 2012. See Section 4 of Agreement for additional details on Extension of theAgreement Term for
an additional two years. :
Dates for remittal to County of :pet license Quarterly, each March 31, June 30,
sales revenues processed`by Cities (per September 30, December 31
.
sectiori 3.c)
nocum~t ~cea s-Za-io
_ 55 '
Exhibit D
Reconci.liation
The purpose of the reconciliation calculation is to adjust payments made each Service Year
by Coritracting Parties to reflect actual use, population, licensing rates and licensing and
non-licensing revenue data as compared to the Estimated Payments made. To accomplish
this, an Adjusted Payinent "AP" calculation is made each June for each Contracting City,
using the same formulas from Exhibit C but substituting aciual values as described below.
.(with one additional component calculation related to Enhanced Service Contracts).
. For Service Year 2010, AP is calculated based on actual values from the six month period
of the Agreement from July-December 2010, compared against the 2010 Final Estimated •
Payment for the same six month period, thus: EP-AP=R
For Service Years 2011 and beyond, AP is an annualized number, and is compared to the
total Estiinated Payments owed by the Party for the Service Year ("EP x 2") to determine a
Reconciliation Adjustinent Amount ("IZ"), thus:
(EPx2)._AP_R
The value of "R" can be positive ox negative; provided thut in no eyent shall a City receiving
a Transition Funding Credit for tlie Serviee Year pay Iess than $0 for receipt of Animal
Services in fihat.year, and in no event shall a City receiving a Residenf Usage Credit or '
Impact Ntitigation Credit for the Service Year pay less than $2,750 (annualized) for receipf : of Aiiimal Services,in that year if Bothell is served, nor less fihan $2,875 (annualized) for
receipt of Animal Services in that year if Bothell is nof served in sucYi year (for Northem
Cities with PAWS contracts in effect as of July 1, 2010, calculations are made inclusive of a .
City's actual payments for such year to PAWS for shelter services).
As described in Exhibit C, the amount of the Estimated Payment(s) ("EP") for each Serviee
Year are derived from applying Budgeted Net Allocable Costs and historical :
(Calculation Period) use, population and licensing data to the formulas set forth in Exhibit C. These formulas ~are restated below, substituting actual value components
(denoted by an "A" in subscript) for purposes of calculating ~"AP." Terms not otherwise
defined here have the meanings set forth elsewhere in Exhibit C or the body of the
Agreement
Document Dated 5-28-10 • 56
AP=IAC+AS+AL-AR-T-U-M]
Where:
AC ={[(Ca x.25) x.51 x CFSA} +{[(CA x. 25) x.51 x D-PopA} + O. -
AS (fvr "Northern Cities" with shelfer contracts urith PAWS) _(Sn x.5 x PopA) = 2 ~ .
AS (for all other cities) _[Sw x.5 x Popn)] +(ESPa x Popza,) +(SA x.5 x An)
AL =[(La x.5 x Popn) +(Ln x.5 x In)]
And where:
"AC" is the City's adjusted share of the Control Services Cost for the Service Year.
"AS" is the City's adjusted share of the Shelter Services Cost for the Service Year.
"AL" is the City's adjusted share of the Lice.rtsing Services Cost for the Service Year.
"T" is the Transition Funding Credit, if any, for the Service Year, provided that the
Transition Credit will be limited if necessary so that the value of AP is not less than zero.
"U" is the Resident Usage Credit, if any, for the Service Year, provided that.the Resident
Usage Credit will be limited i£ necessary so that the value of AP is not less than $2,750
(annualized) for receipt of Animal Services in that year if Bothell is served and not less ,
than $2,875 (annualized) for receipt of Animal Services in that year if Bothell is not served
(for.Northern Cities with PAWS contracts in effect as of July 1, 2010, calculations are made
inclusive of a City's actual payments for such year to PAWS for shelter services).
"M" is the Impact Mitigation Credit, if any, for the Service Year, provided that the Impact
Mitigation Credit will be limited if necessary so that the value of AP is not less than $2,750 (annualized) for receipt of Animal Services in that year if Bothell is served and not less
than $2,875 (annualized) for receipt of Animal Services in that year if Bothell is not served.
(for Northern Cities with PAWS contracts in effect as of July 1, 2010, calculations are made
inclusive of a City's actual payrrients for such year to PAWS for shelter services).
"AR" is Actual Licensing Revenue attributable to the City, based on actual Licensing
Revenues received from residents of the City in the Service Yeai. (License Revenue that
Document Dated 5-28-10 57
cannot be attributed to a specific Party (e.g., License Revenue associated with incomplete
address information), will be allocated amongst the Parties based on thei.r respective .
percentages of total AR).
"Ca" is Adjusted Budgeted Net Allocable Control Services Cost for the Service Year;
which equals the County's Budgeted Total Allocable Costs for Control Services in the .
Service Year, less the Actual Total Non-Licensing Revenue attributable to Gontrol Seruiees .
in the Service Year.
"CFSau is the actual total annual number of Calls for the_ Service Year for animal control
services originating within the City expressed as a percentage of the GFSA for allContract
Parties within the Control District: Calls responded to by an Animal Control Officer
dedicated to the City per an Enhanced Service Contract aze not included in the calculation
of CFSA. . .
"D-Popn" is the Adjusted Population of the City; expressed as a percentage of the
Population of all jurisdictions within the applicable Control District (pro- rated if
necessary to account for annexations over 2,500 occurring during the Service Year)
"PopA" is the Adjusted Population of the City expressed as a percentage of the Population of
all Contracting Parties (pro-rated if necessary to account for annexations over 2,500 occunririg during the Service Year) .
"O" is the Support Cost Adjustment Factor amount associated with Enhanced Control
Service, if any, as further described in Ezhibit D-1.
"Sa" is the Adjusted Budgeted Net Allocable Shelter Services Cost for the Service Year,
which equals the County's Budgeted Total Allocable Costs for Shelter Services less Actual
Total Non-Licensing Revenue attributable to Shelter operations (i.e., adoption fees,
microchip fees, impound fees, owner-surrender fees, from alI Contracting Parties) in the
Service Year.
"ESPA" is the is the sum of all reduced shelter costs allocable to all cities qualifying for
such reduced charge in the Service Year (thus incorporating values of Popn).
"AA" is the sum of the actual number of animals that during the Service Year that were: (1)
picked up by County Animal Control Officers from within the City, (2) delivered by a City
resident to the County shelter, or (3) clelivered to the shelter that are owned by a resident
of the City, expressed as a percentage of the total number of animals in the County shelter
during the Service Year.
Dloc„ment aatea 5-28-10 58
"LA" is the Adjn"sted Budgeted Net LicenSing Services Cost #or the Seraice Year, whieh ' equals the County's Budgeted Total Allocable Costs for License Services in fihe Serviee .
Year less Acfual Total Non-L;icensing Revenue attributable to License Services (for
example, pet license late fees) in.the- Service Yeaz. .
~ "IA" is the actual number bf active paid regular pet licenses (e.g., excluding buddy licenses -
or temporary licenses) issued to City residents during the Service Year. If the resulting ealculation shows tilat the City's AP for_ the Service Year is iess than EP for
Service Year 2010 (EP x 2; for Service Yeara 2011 and beyond), the difference ("R") shall be
paid 'to the City by the County not later than August 15; provided that R shall be limited
. such that in.no event shall the City payless than zero for Animal Services for-the Service ,
Year if the City received a Transition Credit, and not less than $2750 (annualized) in #hat
year if Bothell is served and not Tess than $2,875 (annualized) for reeeipt of Animal
Services in thaf year if Bothell is not serv.ed (for Northern Cities with PAtNS contracts in -
effect as of July 1, 2010, calculations are made inclusive of a City's actual payments for
sueh year to PAWSfor shelter-services). If the resulting calculation shows that the City's AP is more than the EP for the Service
Year, the differenee (''R") shall be paid by the City to fihe County not lafer than August 15:.
nocument nacea 5-28-10 59
Exhibit D-1
Calculation of Support Cost Adjustment Factor
Associated with Enhanced Control Service ("O")
The Support Cost Adjustrnent Factor is intended re-alloeate certain indirect costs.
associated with Animal Control Officers (ACOs) when an Enhanced Control Service
Contraet -is'in p.lace;for any Contracting Party and the Enhanced Service is being provided
during Regular ACO Service Hours as defined in Exhibif ,A, Part I, Section 2.a.
,
If a Contracting Party purchases Enhaneed Control Service during any part of a Service '
Year, and that Enhanced Control Service ;is provided during Regular AC0 Service Hours,
then a Support Cost Adjustrnent Factor ("O") will be calculated for all Contracting Parties
in the same Ccrnfirvl District. This calculation will be applied as part o£ t11e reconciliation
process.
If no Contracting Party within the Control District purchased Enhanced Control Service
during any, part.of a ServiceYear, or if Enhanced Control Service was purchased but was
not provided during Regular ACO Service Hours, then there is no Support Cost.`
Adjustrnent Factor (that is, the value of "O" is zero).
If "O" is not zero, its value will be calculated as follows:
First, identify the Non-Direct Service Support Costs for Control Services in a single Controi District (including the management, animal cruelty sergeant, call center and IT costs and '
general overhead costs; excluding salary, benefits, vehicle and equipment costs).
Second, divide this Non-Direct Service Support Cost number by 2(since half these costs
are funded through the population-based factor in calculation of "Ca"), to derive the
Allocable Support Costs.
Third, divide the Allocable Support Costs by 6(txie number of regular ACOs funded in the ,
base service model) plus the number of Enhaneed Animal Conixol Service Officers
providing service in the Control District. For example, if a City (or Cities) in the Control
District has purchased .5 FTE equivalent of Enhaneed Service, the divisor is 6.5. The
resulting dollar amount is then multiplied by the FTE equivalent for the Enhanced Service
officer (in this example, .5) to derive the Support Cost Adjustment Factor.
Document Dated 5-28-10 60
The Support Cost Adjustment Factor is then applied as follows to deternvne the value of "O"
for each Contracting Party in the Control District.
1. One Half the Support Cost Adjustrnent Factor multiplied by the Contracting Party's
percentage of Calls for Service (CFSa) is applied as a reduction in costs for all
Contracting Pazties in the Control District.
2. One Half the Support Cost Adjustment Factor (shared pro rata zf Parties are sharing
an Enhaneed Control Service officer within the same Control District) is applied as
an addition in costs for the Contracting Party purchasing Enhanced Service.
A hypothetical example follows, based on 2010 Annualized Costs, assuming .5 FTE
Enhanced Control Service. urchased b 1 Ci in a ControT District: ~ Total Allocable Control Service Costs in the base model $1;698;500 ,
(exdudin costs of enhanced. service, officer): Allocable Control Service.Costs per District ($1,698,500 T 4) $424,625
Non-Direct Service Support. Costs for Control Services in a Single $196,450
Control District
Allocable Support Costs (allocable based on Llse) $98,225
($296,450 = 2)
Support Cost Adjustment Factor $7,556
$98,225 = 6.5 x .SF?'E -
Assume 4 Parties in Control District
City A% of Calls for Service, actual (CFSA) =20%
City B CFSA = 30% _ , .
City C CFSA = 10%
Courlty CFSA = 40%
Assume City A purchases .5 FTE Enhanced Control Service for the full Service Year.
Resultin 2010 annualized costs for "O" shown for each Ci an d Coun in the rows below:
City A value. of "O" is an additional cost of ,
($7,556= 2) - [20% x ($7,556 = 2)] _ $3,778 - $75 6 = $3,022 $3,022
Ci_ B value of "O" is a_ cost reduction of 30% x($7,556 = 2) -$1,133
Ci, C yalue of "O" is a cost reduction of 10% x($7,556 - 2) -$378:.
Coun : value of "O" is a cost reduction of 40% x($7,556 = 2) -$1,511
Document Dated 5-28-10 61
Exhibit E
Enhanced Control Services Contract (Optional)
Between City of ("Cify") and King Counfy ("County") .
The County is prepared to offer Enhanced Control Services to the City subject to the terms
and conditions as described herein. The provisions of this Exhibit are optional and shall -
not be effective: unless this Exhibit is executed by both:tlie City and the County and the
City and the Courity have entered into the underlyingAgreement: The Parties may
agree to enter into tYtis Enhanced Control Services Contract ("Contract') at any point
during the term of the Animal Services Interlocal Agreement between the City and the
. Counfy dated effective July 1, 2010 ("Agreement") and prior to August 1, 2011.
A. The County shall provide enhanced Control Sexvices to.the City in the form of an
animal control officer dedicated to the City ("Dedicated Officer") as described in
Attachment A(Enhanced Service Options Matrix). Such services shall be provided for.tYie -
period of time and cost described on Attachment A and may not be for a term of less tlzan
one year except as per subparagraph 1 below. Costs identified in Atfachment A are for one
(1) year of service, in 2010 dollars, and inelude the cost of the employee (salary, benefits),
equipment and animal control vehicle for the employee's use. Thus, the cost for service
for July 1 through December 31, 2010 will be one-half the amount shown in AttachmentA:
Annual costs are subject to adjustrnent each year, limited bythe Annual Budget Inflator .
Cap (as defined in the Agreement).
1. Notwithstanding th.e foregoing, a City requesting enhanced control serviees :
beginnzng in July 2010 can xequire that its Contract term end on December 31; 2010, in .
the event the County implements (at the County's expense) an additional2 days per week
of Control Services countywide beginning in January 2011 (resulting in 7-day per week/8,
hour day minimum). If such additional service is not funded by the County, the City's
Contract for enhanced Control Services will remain in effect for such longer period as the
Cify has requested (not less than one-year in total). ,
B. Services of the Dedicated Officer shall be in additiori to the Animal Services ofiherwise
provided to the Gity by the County through the Agreerrient. Accordingly, the calls -
responded: to by the Dedicated Offieer shall not be ineorporated in the calculation o£ the
City's Calls for Service (as further described. in Exhibit C and D to the Agreement). -
However, if the City is requesting that the Enhanced Service occur during Regular ACO
Service Hours, the City wili pay a Support Cost Adjustmenf Factor as part of the
Document Dated 5-28-10
62
Reconciliation Adjusfinent Amount; calculated per Exhibit D-1 of the Agreement, in
addition to the costs described herein.
C. The scheduling of work by the Dedicated Officer shall be determined by mutual
agreement of the contract administrators identified in Section 16 of the Agreement, and the
mutual agreement of officials of other Cities named as contract adminisixators that have
committed to sharing in the expense of the Dedieated Officer; provided in the event the
parties are unable to agree, t1ie.Counfy shall have the right to finally determine the
schedule of the Dedicated Officer in order to best meet the requests of multiple cities in
light of work rules applicable to the Dedicated Officer.
.
D. Control Services to be provided to the City pursuant to thi.s Enhanced Services Contract include ControY $ervices of the type and nature as described under the ,
Agreement with respect to Animal Control Officers serving in Control Districts, and
include but are not Iimited to, issuing written warnings, citations and other enforcement
notices and orders on behalf of the'City, or sucll other serviees as the Parties may
reasonably agree.
E. The County shall provide the City with a general quarterly calendar of scheduled
sexvice in the City, and a monthly report of the types of services offered and performed.
F. An FTE will be scheduled to'serve 40 hour.weeks, however, with loss of service hours
potentially attributable to vacation, sick leave, training and fizrlough days, a minimum of
1600 hours per year will be provided. Similarly, a half-time FTE will provide a minimum
of 800 hours per year. The County shall submit to the City an invoice and billing voucher
at the end of each ealendar quarter, excepting that during the 4fl" quarter of each year
during the term of this Contract, aninvoice shall be submitted to the City no later than
December 151''. AIl invoiced arnounts shall be payable by the City within 30 days of the
invoice date. G. The City or County may terminate this Enhanced Services Contract'with or without
cause upon providing not less than 3 months written notice to the other.Pariy; provided
that, if the City is sharing the Enhanced Control Services with other Contracting Cities,
this Contract may only be terminated by the City if: (1) all such other Contracting Cities
similarly agree to terminate service on such date, or (2) if prior to such termination date
another Contracting City or_ Cities enters into a contract with the County to purchase the -
Enhanced Control Service that the City wishes to terminate; provided further: except as
provided in Paragraph A.1, a Contract may not be terminated if the term of service
resulting is less than one year.
Document Dated 5-28-10 63
H. All terms of the Agreement,.except as expressly stated ofiherwise in fihis Exhibit, shall
apply to this Enhanced Control Services Contract. Capitalized Terms not defined herein
have th.ose meanings as set forth in the Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Enhanced Services Contract
to be executed effecti.ve as of this day of , 201_.
King County City of
Dow Constantine By:
King County Executive Mayor /City Manager
Date . Date
. Approved as to Form: Approved as to•Form:
Deputy Prosecuting Attorney City Attorney nocumenc Daced 5-28-10 64
I Exhibit E: Attachment A
ENHANCED CONTROL SERVICES OPTION REQUEST (to be completed by City requesting Enhanced Control Services; final service ferms subject
to adjusttnent by County and -agreement by City and will be confirmed in writing
executed and apgended to Exhibit E)
City
Requested Enhanced Control Services Start Date:
Requested Enhanced Control Services End Date: *
*term of service must be at least one year, except as provided in Paragraph.A.1(alternate
service end dafe must be provided in evenf sales tax vote is not approved).
% of Full Tune Equivalent Officer (FTE) requested: (minimum request: 20%;
requests must be in multiples of either 20% or 25%)
General Descripiion of desired services (days; hours, nature of service):
.
Cities with whom the City proposes to share the Enhanced Control Services, and proposed percentages of an FTE those Cities are expected to request:
On behalf of the City, the undersigned understands and agrees that the County will
attempt to honor requests but reserves the right to propose aggregated, adjusted and
variously scheduled service, including but not limited to adjusting allocations of service fro'm
increments of 20% to 25%, in order to develop workable emplqyment and scheduling `for
the officers within then-existing workrules, and that the City will be allowed to rescind or
amend its request for Enhanced Control Services as a result of such proposed changes.
Requests that cannot be combined to equa150% of an FTE,100% of.an FTE, or some
multiple thereof may not be honored. Service must be requested for a nunimum term
of one-year, except as pernutted by Paragraph A.1. Service may not extend beyond the
term of the Agreement.
Document Dated 5-28-10 65
City requests that alone or in combination with requests of other Cities equal at least
50% of an FTE will be chazged at the rate in Column 1 below.
Ciiy requests thaf alone or in combination with other requests for Enhanced Control
Services equa1100% of an FTE will be charged at the rate in Column 2 below.
Cities may propose a different allocation approach for County consideration.
An FTE will be scheduled to serve 40 hour weeks, however, with loss of hours potentially
attributable to vacation, sick leave, training and fiulough days, a minimum of 1600 hours
per year will be provided. A half time FTE will provide a xninimum of 800 hours per y.ear.
For example, a commitrnent to purchase 20%'of an FTE for enhanced service will result in `
provision of not Iess than 320 hours per year. .
I-iours of service lost for vacation, sick leave, training and furlough days will be allocated
on pro rata basis between all cities sharing the services of #hat FTE.
Column 1: Column 2:
' Aggregate of 50% of anFTE Requested by Aggxegate of 1 FTE Requested by all
all Partici atin Cities Partici atin Cities
Cost to Gity: of Ha1f-Tune FTE Cost to City: of FTE requested) x
. requested) x$75,000/year in 2010* $115,000/year in 2010 *
Example: if City A requests 25% of an Example: If City A requests 25% of an FTE
FTE and City B requests 25% of an and City B requests 25% of an.FTE and
FTE**, then each city would pay $18;750 City C requests 50% of an FTE, Cities A
for Enhaneed Control Services from July 1, and B would pay $14,375 and City C
2010 ttirough December 31, 2011. would pay $28,750 for Enhanced Control
Services from July 1, 2010 through
'F"'(50%a of a Half-Time FTE) . December 31, 2011.
*2010 annual cost; subject to annual inflator adjustcnent as described in Paragraph A.
Request Signed as of this _ day of , 2010.
City of
By: .
Its
nocumenc Datea 5-28-10 66
,
-
Document Dated 5-28-10 67