HomeMy WebLinkAbout06-14-2010
PLANIdING &COMMLi1dITY
Crr~r oF DEVELOPMENT COMMITTEE
WASHINGTON JUNE 14, 2010 ;
MINUTES
1. CALL TO ORDER
Chair Lynri Norman called the meeting to order at 5:00 p.m. in Annex Conference Room
1 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member Rich Wagner.
Sfaff members present included: Mayor Pete Lewis, Interim Director Kevin Snyder,
Planning Manager Elizabeth Chamberlain, Planner Stuart Wagner, Risk Manager Rob
Roscoe, Emptoyment Relations/Compensation Manager John Fletcher, Shelley
Coleman, finance Director and Administrative Support Clerk Tina Kriss:
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
There were no announcements or agenda modification.
III. CONSENT AGENDA
A: Minutes - May 24, 2010 '
_ Member Backus moved and Member Wagner seconded fo approve the minutes as
presenfed; Chair Norman concurred. ,
MOTION CARRIED UNANIMOUSLY 3-0
IV. DISCUSSION
A. Resolution No. 4602 - Inter-Local Agreement with King County - Animal
Services
Risk Manager Rob Roscoe with the assistance of Employment
Relations/Compensation Manager John Fletcher presented the staff report on this
topic.
The following are key presenfation points presented by Mr. Roscoe:
• Tom Harris, current Animal Control Officer, will be assigned to our district.
• City has three options in participating in the Animal Control Inter-Local
Agreement with King County: o a) opt out of an agreement
o b) participate in a six month agreement period .
, o c) participate in a two and a half year agreement period
City requested 28 changes to the agreement - only finro changes were made.
Planning and Community Development Committee Minutes Date, 2010 .
• Staff recommendation is for Council approval of Option C that is partic'ipation
in the two and a half year Inter-Local Agreement with King County for Animal
Control Services.
Mr. Roscoe and Mr. 'Fletcher stated of 27 potential participating cities, Bothell will be
participating on a six monfh basis and the remaining cities have submitted letters of
interest for the two and a half year agreements.
Councilmember Wagner asked about the County's euthanasia of animals and Mr.
`Fletcher responded King County plans on continuing its policy whereby animals are
only euthanized if'not medically refrievable or adoptable.
Members questioned the number of calls by the City referenced on page 20. Mr.
Fletcher answered the numbers are listed on an annual basis. Councilmember Wagner refetred to page 9, paragraph 11, asking for clarification on
' the wording''`May not be", referring'to the statement "Committee members may not
be elected officials.° Mr. Roscoe answered "Shall not be" is the intent and one of the
change requests submitted by the City the Counfy did not accept.
Committee reviewed the datapresented and concurred:with staff opinion to proceed
with a two and a half year Inter-Local Agreement for Animal Services. Staff noted
the Resolution will be an action item for the Finance Committee.
B. Resolution No. 4605 - Right of Way Vacation #V50-09
Engineering Aide Amber Mund presenfed staff report on Resolution No. 4605, Right
of Way Vacation #V50-09.
Ms. Mund explained Resolution No 4605 sets a public hearing on July 19,.2010 for
the City of Aubum School District's application to vacate the remaining portion of the
alley east of E sfreef between 3`d and 4t" Street NE.
In a response to a question from the Committee Ms. Mund explained they will be
posting the hearing notice this week so the<neighborhood will be notified.
Committee members discussed the purpose for an access road and Ms. Mund
explained the City's need to maintain the sewer which is accessed through this road.
Committee members concurred to move this forward.
D. Multi-Family and Mixed-Use Development Design Standards .
Planner Stuait Wagner presented the staff report on this item:
Staff Wagner reminded the Committee a set of Multi-Family, Mixed-Use
Development Design Standards were presented to Committee the same time last
year. Staff Wagner added meetings, were held to decide what to reevaluate whicfi
standards needed changes, clarification and further organization.
Staff Wagner referred to the memorandum provided to members to discuss key
changes. The following are key presentation points:
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• Planning and Community Development Committee Minutes Date, 2010
o The Table of Contents lays out a multiple types of development with
definitions: Small Multi-Family Development, Large Multi-Family
Development, Mixed-Use Development and All Developments.
• It breaks it down further by defining architecfural, site; and common space
components. Within those are more details listing roofs and facade standards
for each development.
• Four pages of definitions have been included for those not familiar with
architectural or development terms.
• Updated pictures have been added comprised of approximately two pictures
for each component,
• Concepts have been highlighted - Mixed Use Neighborhood concepts,
Common space and Defensible space have been modified, better defined or
improved. • Each standard has been numbered so staff can call out a standard, helpful to
both staff and the applicant.
Councilmember VNagner asked staff about a neighliorhood circulation study requirement, adding a neighborhood circulation sfudy would not be a full traffic
impacf analysis but part of it? 'StaffWagneranswered the question stating each type
. of development requices a'different version, Lea HilFinay require a neighborhood
circulafion but others may require a variation: `
Committee members discussed #heir concemsfor issues in the Lea Hill area and
what staff could come up with on circulation to avoid any undesirable consequences
for these k'inds of conditions. Members and staff concurred and Staff Wagner stated
he would ;meet with Mr. Snyder to discuss options to bring back to Committee on
circulation variations and clarification.
Members discussed ACC18.07.030, Parking in Driveways, and the concem for
clarity on this standard. Committee members pointed out that if one party is renting
an apartment but multiple people are living there it can cause parking problems.
Committee members ad'ded there are safefy issues due to the high volume of
residence parking in unsafe areas.
Staff responded by explaining this may be an occupancy issue rather than a zoning
issue. Committee members requested more information and asked staff to revisit
what is actually in the code to see if updates are needed.
Committee members discussed Standard 3.4.6 on page 24stating "Buildings shall be
located as close as possible to the sfreef and sidewalk" and page 27, 3.06.9,
"Parking stiall be located over, under, behind or to the side of buildings".
Staff pointed out the need for parking to be defined: The Committee in further discussion identified the need fo modify the Planning Direcfor's adminisfrative
authority in Administration bn page 2 to read, "If the development provides equivalent
designs or approzimafe dimensions; or if there is a unique site design consideration
then at the director's determination a deviation may be warranted."
Members inquired about commercial'and residential setbacks and staff clarified
. commercial setbacks are 20 feet for all commercial zones. Members requested staff,
put this on the list to bring back before committee for further clarification.
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Planning and Community Development Committee Minufes Date, 2010 '
Members discussed page 33, 3.10.3, Signage, and if the code allows for someone to
outline a building as part of art work or for graphic symbols. Ms. Chamberlain
clarified it is in the downtown standards but not the design standards and confirmed
no-written word had been deleted.
Mr. Snyder recommended leaving it as is and if the Gity had inquires for
consideration for neon use of art work or graphic symbols the proposal could be
brought before Committee and they would'have _the administrative authorify to add
language back info the standards as necessary. Members concurred leaving it in but
asked staff to confirm the consistency.
Mr. Snyder requested discussion on Site Planning, page 38, chapter 4. Mr. Snyder
noted a representative who is working on a current projecf in the audience who had
brought up concems about this chapter. This person has provided feedback to staff
that he and his clienf consider the standards in,this section to be onerous. Mr.
Snyder further noted that the party is concerned thatthe C'ity may be too far engaged
' into business operations.
Chair Norman.asked if the menu option provided for in the Standards did not provide
#lexibilityfor compliance and staff noted it did. Councilmember B.ackus noted that it
may not be too far in the future when these types of things are mandated bythe
federal and/or.state governments. After furtlier discussion, the Committee asked, sfaff
to research additional potential approaches to these types of standards and report
back fo the Committee at a near future meeting.
E. Ordinance No. .6313 - Budget Amendment #6 .
Finance Director Shelley Coleman proVided an overview of draft Ordinance No
6313 - Budget Amendment Number 6. The following is a summary of key points from this presentation:
o The budget amendment is intended.to true up. balances with the ending fund
balances and actual results of operations in the previous: year.of 2009.
• The bon_d issuance revenue and expenses are related to the City Hall Annex
and Local Revitalization Fund. Promenade & City Hall Plaza.
• The budget forthe Promenade project:was moved fcom the Arterial Street
Fund to the New Local Revitalization Fund and a transfer for the Cify Hall
Plaza project was made from the Capital Improvements Projects fund to the
Local Revitalization Fund.
Ms. Coleman stafed a restructuring of the funding sources is proposed for the M ,
Street grade separation project to reflect actual grant funds available'and increasing
transfers in from REET2, Traffic Impact & traffic mitigati.on funds for the right of way `
acquisition needed to get the projeet ready for construction.
Ms. Coleman pointed out one of the reasons this budget amendment is coming now
instead as opposed of holding off a month or two weeks because we have 2,2 to 2.3
million dollars in property acquisition needed for the M Street project. The City needs
to demonstrate, for its granting requirements, that is has committed funds and is
moving forward on land acquisition. Ms. Coleman continued to discuss the, following
key points of the amendment:
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• Planning and Community Development-Committee Minutes Date, 2010
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• The debt for Local lmprovement District 347 has been paid off and a transfer
out is budgeted to close Fund.273 and transfer#he balance to the LID
Guarantee:Fund. An analysis of the LID Guarantee Fund; including this
transfer-in; justified the transfer of excess funds to the General Fun and is
included in this amendrnent:
• A Budget addition is proposed or a temporary contract Animal Services
Coordinator position and an Animal Services marketing program to promote
efforts to increase licensing revenue and reduce-the City's animal care and
control costs. .
e Intergovernmental Services was increased in the Storm Fund to cover King
County's billing for the eastside levee install.
• A reduction in the Solid Waste Fund revenues & expenses was made fo
reflect lower than anticipated revenues and the reclassification of the State
excise & refuse'tax to a liability account. .
Committee members asked for information on the Animal Services Coordinator
position services and cost associated with fhis and Ms. Coleman answered, as nofed on page 1, #9 ,.the cost of Animal Services Coordinator wages under Police for
IntergovemmentalServices is$95,000. of the "Schedule A" of the Memorandum...
The-Committee,suggested -a staff_develop a jusfification;mafrix for the,fotal Animal
Confrol costs and Ms. Coleman agreed.
Members clarified that paities purchase licenses through King County and the higher
our license compliance percentage the lower the City's total cost for animal control
services is. Ms. Coleman agreed.
Ms. Coleman ;pointed' out to the Committee the significant, reduction in solid waste
revenue receipts due to commercial billing. Ms. Coleman added landfill fees are
down, building is down, and reduced consumerism is down resulting in business not
being as robust as it was. The City utilizes the net profit from commercial receipts to _
augment residential receipts and offer them a lower rate for recycling. Ms. Coleman
noted that the fund balance will be down to an estimated $800,000. working capital
at the end of this year and the City may have to look at rates later this year.
Committee members asked if the budget amendment would be brought to the
Committee forfurther discussion. Ms. Coleman, answered stating the budget
amendment is set to be presented to Finance and the Public Works Committees nexf
week prior to a review by full Council atthe June 21, 2010 regular City Council
meeting.
E: PCDC Status Matrix
Chair suggested to staff that Deputy Mayor Singer and Councilmember Wagner
briefly discuss with the PCDC cucrent environmentaUeconomic development
initiatives and planning. Members requested a special meeting on the June 22, 2010
at 5`00 p.m. Mr. Snider confrmed he will set up this meeting.
Staff will update the matrix to reflect the Committee's discussion and request from
today's meeting.
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Planning and Community Development Committee Minutes Date, 2010
F. INFORMATION
Mr. Snyder informed the Committee the City applied for a King County Public Health
grant, °Communities Putting People Back to Work", for $300,000. for a bicycle
master plan: Mr. Snyder noted that it is a health based grant and in researching for
the g"ranf Mr. Snyder identified that the Gity has the highest obesity rate in South
King County, the second highest cardiovascular failure rate and the ffth highest
heart mortality rate. Mr. Snyder added the grant requires no match and part of the
grant will pay for staff time, we will be-advised of the award on June-28"', 2010- . V. ADJOURNMENT .
' There being no further business to come before the Planning and Community
Development Commitfee, Chair Norman adjoumed the meeting at, 6:34 p.m.
APPROVED THIS 2.~ DAY OF
Vice C ir ancy Backus Tina Kriss, Adi; inis rative Support Clerk
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