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Home My WebLink About07-12-2010 ' • PLANNING & COMMIJNITI(. Crnr oF_ DEVELOPMENT COMMITTEE July 12, 2010 * . Y WASHINGT'ON MINUTES 1. CALL TO ORDER _ Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of One Main Building, 1 East Main Street, Aubum, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member Rich Wagner. Staff members present included; Mayor Pete Lewis, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Ctiamberlain, Parks, Arts & Recreation Director Daryl Faber, Fire Marshal Jeff Stottlemyre, Assistant City Engineer Ingrid Gaub, Development Review Engineer Kim Truong, Building Official Rick Hopkins, Museum Director Patricia Cosgrove, Network Communications Engineer Colin Schmalz, Development Services Manager Jeff Tate, City Engineec Dennis Selle and Adminisfrative Support Clerk Tina Kriss. Audience members present were: Nicole Petrino=Salter, Wayne Osbome and Hans Korve II. ANNOUNCEMENTS ANDAGENDA MODIFICATIONS City staff introduced Antonio McLemore, a Central Washington Practicum Student interning with the City's Parks department for the summer. Ci_ty staff infroduced our new Development Services Manager Jeff Tate. Mr. Tate is responsible for managing permif center services, building services and development engineering services. III. CONSENT AGENDA A. Minutes - June 28, 2010 If was moved by Member Backus, seconded by Member Wagner, that the Committee approve the Planning and Community Development'Committee minutes for date, June 28, 2010. ' - Chair Norman was excused from, fhe June 28, 2010 meeting: MOTION CARRIED UNANIMOUSLY 2-0 Vice Chair Backus noted a. scrivener's error and requested "Chair Lynn Norman called the meeting to order" be changed to "Vice Chair Backus called the meeting to order.° Planning and Community Development Committee Minutes July 12, 2010 B. Minutes - June 22, 2010 Committee discussed the following and requested the following amendments be made to the June 22, minufes: • Add °Special Meeting" to page 1, at the top of the page • Change "Deputy Mayor Singer s.tated it, is one of the members of the gcoup - a project is a member of the group" to °Deputy Mayor Singer stated that ASCENT is a member of the group" on page 1 • Change the font in °16° referencing the °16 Challenge Grant" so it is nof interpreted at sixteen e Change "Members asked if the grant money could be used, planning occur over several years and than the City decides not to move forward" to "Members asked if the City would be required to repay the money if the grant money was used and planning occurred over several years and then the City decided not to move forward" on page 3, paragraph 10. • Members discussed the content ofi page 4; paragraphs one and finro, to confirm the statements encapsulate the meaning of their individual consensus. Members requested this sentence be added for further clarification -"If City land is used to build a facility in the Environmental Park with cost to the City it will need to be brought before Council for approval.° Members stated they felt page 4 with the added sentence reflects the meaning and content of their consensus. • Committee asked to change "Chair Norman restated she is not prepared to answer this fonight because Committee can't make a financial decision until you know you have the money° on page 6, to "Committee stated they are not prepared to answer this tonight because Committee can't make a financial decision until you know if you have the money or where the money will come from in the budget." It was moved by Member Backus, seconded by Member Wagner, that the Committee , approve the Planning and Community Development Committee minutes for date, June 22, 2010 as amended. MOTION CARRIED UNANIMOUSLY 3-0 IV. ACTION A. Mary Olson Farm Restoration - Parking Lot and Trail Improvements Development Review Engineer Kim Truong and Parks, Arts & Recreation Director Daryl Faber referred to the revised agenda bill and budget status sheet provided to Committee to discuss Contract 10-14, Project No. CP0715, Mary Olson Farm Restoration: Ms. Truong stated the budget status sheet reflects the contractor bid amount which was tabulated on July 7, 2010 and the project bid was higher than expected due to the lower, bid estimates by the consultant on a few items such as the access gates and the modular paving grid. The modulat paving grid is a Low Impact Development (LID) method which is not normally proposed in projects and therefore are not typical bid items Page 2 Planning and Community Development Committee Minutes July 12, 2010 likely reflected the underestimates. There was an increase in the contingency fees from 5% to 15%. Members asked if all of the funding was provided from grant money only. Mr. Faber stated the money would come from the 321 Municipal Park Fund. A previous Olson Farm Historic Preservation Grant required a 50% match and completion of the parking lot and trail improvements will satisfy that match. Mr. Faber stated to make up the increase they would take the difference from the park mitigation fund. Mr. Faber confirmed that the budget increase amount of $59,163 is provided for in Fund 321. Committee stated they are very supportive of the project but feel the cross-department communication should haVe been'better,befinieen Public Works and Planning and Development to avoid the additional costs. It was moved by Vice Chair Backus, seconded tiy Member Wagner, that the Committee recommend City Council approve and award Contract 10-14, Project No. CP0715, Mary Olson Farm Restoration. MOTION CARRIED UNANIMOUSLY 3-0 B. Mulfi-family/Mixed-Use Design Standards Planning Manager Elizabeth Chamberlain and Committee discussed the changes made to the Multi-family and Mixed-Use Design standards as requested by Committee at the June 14, 2010 meeting: Additional language as directed by the Committee on June 14, was added to page 2, the Administration section, providing more flexibility and discretion to the Planning Director: Expanded language has been added to pages 16 and 28, Site Circulation Plan, primarily dealing with connecting intemally with the site; to adjacent developments, circulation between pedestrians and vehicles, and to and from parking spaces and to building entrances. Suggested language was provided to staff to include in sections 2.6.14 and 3.6.12. Staff will review and incorporate into the standards. City staff reported staff researched other jurisdictions' sustainability practices and staff was unable to find anything identical to the menu options the City uses in the City's interim design standards. Other jurisdictions were providing LEED certified building incentives such as expedited permit reviews, financial incentives and other various incentives. Staff recommends keeping the menu options the City currently uses in the interim standards for susfainability practices and asks Committee to recommend staff monitor this standard since only one project has utilized the menu options. Ms. Chamberlain sfated we would like to see it work with other projects and if running into issues staff can bring this section back before the Committee to make adjustments as necessary. The Committee concurred with staff. Staff will also include language about what information the applicant will need to submit for review to meet the susfainability practices outlined in the design standards. The Committee brought up neon signage and requested that the language be modeled after what is in the downtown urban center design standards. Staff will make the necessary changes. Page 3 Planning and Community Development Committee Minutes July 12, 2010 It was moved by Vice Chair Backus, seconded by Member Wagner, to adopt and approve the Multi-family and Mixed-Use Design $tandards as amended. MOTION CARRIED UNANIMOUSLY 3-0 C. Ordinance No. 6310 Building Official Hopkins briefed Committee on the previous discussion on Ordinance 6310 and the amendments to multiple sections of the Aubum City Code relating to buildings and construction. If was moved by Vice Chair Backus, seconded by Member Wagner, to forward Ordinance #610 to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 D. Ordinance No. 6317 Planning and Development Director Snyder explained the City received additional information from the Municipal Research and Service Center (MRSC) pertaining to the applicability of Ordinance 6317. After receiving the information staff provided a memorandum revising Ordinance No. 6317 for Committee action. There has been confusion among multiple jurisdictions about how to apply the statute. The originaf legislative intent clarified it was applicable to preliminary plats that had been approved but not expired. When the bill was passed by the legislature this language was removed. MRSC subsequently sent out a third analysis explaining the overall intent and recommendation for how: to apply it. The Ordinance 6317, with legal input and concurrence, has been advised to note this would apply to those plats that were approved and have not.expired prior to June 10, 2010, and those to be approved subsequent.to June 10, 2010: ; Committee pointed out on page 1 of 4 the text reads "June 10,. sunsets on December 31, 2014" buf on page 3 text reads "June 10, 2010 through December 21, 2014". Staff stated this is a scrivener's error:and the text will be changed to reflect to "December 31, 20/4." It was moved by Vice Chair Backus, seconded by Member Wagner, to forward Ordinance #617 to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. Street Latecomers Agreement and Proposed Fee Schedule Assistant City Engineer Ingrid Gaub explained to Committee the Public Works Committee has been discussing the creation of a new code that would allow the City to utilize latecomers agreement for street, improvements pursuant to RCW 35.72. The following items were discussed: Page 4 Planning and Communityt Development Committee Minutes July 12, 2010 • RCW allows for a public agency to enter into a latecomers agreement for road improvements that are funded by development, City or a combination of the finro • There is a 15 year period from the time the City establishes the assessment reimbursement area for the costs to be paid back by benefiting properties • The process for the latecomers agreement would be similar to the utility payback process with exception that it allows the City to be a beneficiary ofthe latecomers agreement Committee asked if the City can initiate the latecomers agreement and define the area if we are not developing but benefiting from the improvement. Ms. Gaub explained that for the A-B comdor the City would need to establish the assessment reimbursement` area or benefit area and put the latecomers agreement in place after all the costs associated with the project are identified. Ms. Gaub stated it would not be beneficial to the City to use a latecomers agreement for improvements like sidewalks in a developed residential neighborhood because it would be unlikely any of those properties would redevelop within the 15 year period and the City would not necessarily obfain a benefit. B. 2011-2016 Transportation Improvement Program Transportation Planner, Grants Manager Chris Hankins, explained to Committee last year many changes were made to the formatting of the Transportation Improvement Program (TIP) making it clearer intemally buf also for others outsidethe City using our TIP document. Mr. Hankins, staff and Committee discussed the following proposed changes to the 2011-2016 TIP: • Comprehensive updates to the project funds summaries were made based on the revenue forecasts provided by Finance staff. • Mr. Hankins stated TIP #2, Citywide IntelligentTransportation Systems (ITS) Phase 2 has been dropped because it was a completed project and not necessary to include in our financial planning. e TIP #57 Lea Hill Pedestrian Improvements, painting bike lanes on 116th Ave SE between SE 312"' St and SE 304"' St and improve curb ramps adjacent to Rainier Ridge Middle School, Lea Hill Elementary, and Hazelwood Elementary School has been added. These improvements will also improve pedestrian circulation in general Lea Hill. • TIP #2 Auburn Way South Comdor Improvements Phase I has been added. This is a new project resulfing from a grant application submitted to WSDOT for Pedestrian Safety.: This project, consists of constructing pedestrian improvement along Aubum Way South between Dogwood St; SE and Fir St SE that are consistent with WSDOT's SR-164 Route Development Plan. Page 5 . Planning and Community Development Committee Minutes July 12, 2010 • TIP #2 & #57 are being added in to the TIP because the City has recently applied for grant funding for 6otfi ofi those. The awards will be announced by early next year. Committee referred to page 12; TIP #28, Roadway Preservation Project, and asked if the cost of $50,000. a year was reasonable for bridge maintenance, it seems low: Mr. Selle stated the majority of the money is used #or, analysis to provide formal reporting on the bridges leaving the remaining budget for minor upgrades. If major structural upgrades are needed based on the reports it would be addressed and incorporated in subsequent TIPS and budgets. Committee requested staff provide an inventory of b(idge strucfures located in the Cify. Mr. Selle stated he would.proyide an inventory showing all bridges, the age, and which bridges and structures`the City is. respons'ible for maintaining and monitoring. Also discussed was conflicting wording on page 1 and page 2. Staff will clarify the wording. Committee also requested staff update the summary sheet with a line item for both secured and unsecured projects with the total. Staff stated they would add those items to the summary sheet, C. Discussion of the Les Gove DeaPs Way trafEc and child safety by Committee Committee discussed concern for child safety due to traffic and speed on or around DeaPs Way Road in Les GoVe Park. Children cross this area in an attempt to either buy ice cream or cross the park area and Committee wants to make sure this has been addressed. It was pointed out by Mayor Lewis that the Parks Department and Police have been notified and are addressing these concems. Mayor Lewis stated he would discuss options as part of the ongoing development of the library and Les Gove facility to see if improvements for safety can be made. D. PCDC Status Matrix The Committee had no updates or changes requested for the July 12; Matrix. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjoumed the meeting at 6:03 p.m. APPROVED THIS ~7- DAY OF ~ 1 B~a Lyn rman, Chair Tina Kriss, A ministrative Support Clerk Page 6