HomeMy WebLinkAboutITEM IV-B
AGENDA BILL APPROVAL FORM
Agenda Subject:Date:
Authorization to enter into a Consultant Services September 7, 2010
Agreement with Soundview Consultants LLC
Department:Attachments:Budget Impact:
Planning and Development Consultant Services Agreement with $0 – funded with EPA grant
Exhibit A – Scope of Work, Exhibit B funds
– Schedule of Rates, and Exhibit C –
Milestone Schedule
Administrative Recommendation:
City Council approve entering into a Consultant Services Agreement
in the amount of $30,240 between the City of Auburn and Soundview Consultants LLC and authorize the
Mayor to sign the agreement.
Background Summary:
The City of Auburn applied for a grant from the U.S. Environmental Protection Agency (EPA) on April
16, 2009 to conduct a comprehensive assessment of active wetland mitigation sites within the City of
Auburn. On October 1, 2009, the City was notified that the grant application was approved for a 75
percent cost share grant of up to $33,885 of federal funding for the wetland mitigation evaluation
project. With Resolution 4536, the City Council approved acceptance of the EPA grant and authorized
the Mayor to sign the grant agreement on October 5, 2009.
The City used the Municipal Research and Service Center of Washington’s roster to review
qualifications, conduct interviews, and selected Soundview Consultants LLC as the technical wetland
consultant for the project who will assist the City in developing a field methodology and conducting
field assessments for the active mitigation sites within the City of Auburn. Federal funding from the
EPA grant in the amount of $30,240 is proposed for this technical consultant work. Methodology
development is scheduled for completion in the fall of 2010, and the field assessments and
associated reporting are scheduled to be completed in the summer of 2011. Final completion of the
project is scheduled for the end of 2011.
Reviewed by Council & Committees:Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works LegalPolice
Planning Comm. OtherPublic Works Human Resources
Information Services
Action:
Committee Approval: Yes No
Council Approval: Yes NoCall for Public Hearing__/__/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until___/___/____
Councilmember:Staff:
Norman Andersen/Shih
Meeting Date:
Item Number:
9/13/2010
CITY OF AUBURN AGREEMENT
FOR CONSULTINGSERVICES
THIS AGREEMENT made and entered into on this day of ,
200___, by and between the City of Auburn, a municipal corporation of the State of Washington,
hereinafter referred to as “City” and, Soundview Consultants, LLC, hereinafter referred to as the
“Consultant.”
W I T N E S S E T H :
WHEREAS, the City is engaged in or readying itself to be engaged in its project of
assessment of recently completed public and private wetland and wetland buffer mitigation sites
within the City and is in need of services of individuals, employees or firms for work on said
project; and,
WHEREAS, the City desires to retain the Consultant to provide certain services in
connection with the City’s work on said project; and,
WHEREAS, the Consultant is qualified and able to provide consulting services in
connection with the City’s needs for the above-described work/project, and is willing and
agreeable to provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1.Scope of Services.
The Consultant agrees to perform in a good and professional manner the tasks described
on Exhibit “A” attached hereto and incorporated herein by this reference. (The tasks
described on Exhibit “A” shall be individually referred to as a “task,” and collectively
referred to as the “services.”) The Consultant shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with the City.
2.Additional Services.
From time to time hereafter, the parties hereto may agree to the performance by the
Consultant of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective parties
prior to the Consultant’s performance of the services there under, except as may be
provided to the contrary in Section 3 of this Agreement. Upon proper completion and
execution of an addendum (agreement for additional services), such addendum shall be
incorporated into this Agreement and shall have the same force and effect as if the terms
of such addendum were a part of this Agreement as originally executed. The
performance of services pursuant to an addendum shall be subject to the terms and
conditions of this Agreement except where the addendum provides to the contrary, in
which case the terms and conditions of any such addendum shall control. In all other
respects, any addendum shall supplement and be construed in accordance with the terms
and conditions of this Agreement.
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3.Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit “A” are desired by the City and the time period for the completion
of such services makes the execution of addendum impractical prior to the
commencement of the Consultant’s performance of the requested services. The
Consultant hereby agrees that it shall perform such services upon the oral request of an
authorized representative of the City pending execution of an addendum, at a rate of
compensation to be agreed to in connection therewith. The invoice procedure for any
such additional services shall be as described in Section 7 of this Agreement.
4.Consultant’s Responsibilities.
a. The Consultant hereby represents and warrants that he has all necessary licenses
and certifications to perform the services provided for herein, and is qualified to perform
such services.
b. Pursuant to Section 18 of the Lobbying Disclosure Act, the Consultant affirms
that it is not a nonprofit organization described in Section 501(c)(4) of the Internal
Revenue Code of 1986; or that it is a nonprofit organization described in Section
501(c)(4) of the Code but does not and will not engage in lobbying activities as defined in
Section 3 of the Lobbying Disclosure Act.
c. Consultant shall fully comply with Subpart C of 2 CFR Part 180 and 2 CRF Part
1532, entitled “Responsibilities of Participants Regarding Transactions (Doing Business
with Other Persons).” Consultant is responsible for ensuring that any lower tier covered
transaction as described in Subpart B of 2 CFR Part 180 and 2 CFR Part 1532, entitled
“Covered Transactions,” includes a term or condition requiring compliance with Subpart
C. Consultant is responsible for further requiring the inclusion of a similar term or
condition in any subsequent lower tier covered transactions.
d. Prohibition Statement – Consultant and its employees may not engage in severe
forms of trafficking in persons during the period of time that the award is in effect;
procure a commercial sex act during the period of time that the award is in effect; or use
forced labor in the performance of the award or subawards under the award.
5.City’s Responsibilities.
The City shall do the following in a timely manner so as not to delay the services of the
Consultant:
a. Designate in writing a person to act as the City’s representative with respect to the
services. The City’s designee shall have complete authority to transmit
instructions, receive information, interpret and define the City’s policies and
decisions with respect to the services.
b. Furnish the Consultant with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Consultant to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by the Consultant and render decisions regarding such
documents in a timely manner to prevent delay of the services.
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6.Acceptable Standards.
The Consultant shall be responsible to provide, in connection with the services
contemplated in this Agreement, work product and services of a quality and professional
standard acceptable to the City.
7.Compensation.
As compensation for the Consultant’s performance of the services provided for herein,
the City shall pay the Consultant the fees and costs specified on Exhibit “B” attached
hereto and made a part hereof (or as specified in an addendum) up to a total contract
amount of Thirty Thousand, Two Hundred and Forty and no/100 Dollars. ($30,240.00).
The maximum salary rate (excluding overhead) paid to the Consultant’s or any
subconsultants’ shall be limited to the maximum daily rate for Level IV of the Executive
Schedule (formerly GS-18), to be adjusted annually. This limit applies to consultation
services of designated individuals with specialized skills who are paid at a daily or hourly
rate. This rate does not include transportation and subsistence costs for travel performed
(the recipient will pay these in accordance with their normal travel reimbursement
practices).
The Consultant shall submit to the City an invoice or statement of time spent on tasks
included in the scope of work provided herein, and the City shall process the invoice or
statement in the next billing/claim cycle following receipt of the invoice or statement, and
shall remit payment to the Consultant thereafter in the normal course, subject to any
conditions or provisions in this Agreement or addendum.
8.Time for Performance and Term of Agreement.
The Consultant shall perform the services provided for herein in accordance with the
direction and scheduling provided on Exhibit “C” attached hereto and incorporated herein
by this reference, unless otherwise agreed to in writing by the parties. The Term of this
Agreement shall commence on the date hereof, and shall terminate upon completion of
the performance of the scope of work provided herein, according to the schedule
provided on Exhibit “C” attached hereto but not later than December 31, 2011, unless
otherwise agreed to in writing by the parties.
9.Ownership and Use of Documents.
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Consultant as part of his performance of this Agreement (the “Work Products”) shall
be owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City.
10.Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
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11.Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
12.Administration of Agreement.
This Agreement shall be administered by Chris Andersen, Environmental Service
Manager, on behalf of the Consultant, and by the Mayor of the City, or designee, on
behalf of the City. Any written notices required by the terms of this Agreement shall be
served on or mailed to the following addresses:
Consultant
City of Auburn
ATTN: Chris Andersen ATTN: Jeremy Downs
Auburn City Hall Soundview Consultants, LLC
25 West Main 2907 Harborview Drive
Auburn, WA 98001-4998 Gig Harbor, WA 98335
(253) 931-3000 FAX (253) 931-3053 (253) 514-8952 FAX (253) 514-8954
13.Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above, or if to a person not a party to this Agreement, to the address
designated by a party to this Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
14.Insurance.
The Consultant shall be responsible for maintaining, during the term of this Agreement
and at its sole cost and expense, the types of insurance coverages and in the amounts
described below. The Consultant shall furnish evidence, satisfactory to the City, of all
such policies. During the term hereof, the Consultant shall take out and maintain in full
force and effect the following insurance policies:
a.Commercial General Liability insurance, insuring the City and the Consultant against
loss or damages arising from premises, operations, independent contractors and
personal injury and advertising injury. The City shall be named as an insured under
the Consultant’s Commercial General Liability insurance policy with respect to the
work performed for the City, with minimum liability limits of $1,000,000.00
combined single limit for personal injury, death or property damage in any one
occurrence.
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b.Such workmen’s compensation and other similar insurance as may be required by
law.
c. Professional liability insurance with minimum liability limits of $1,000,000.
d. Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
15.Indemnification.
The Consultant shall indemnify, defend and hold harmless the City and its officers,
agents and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, including attorney fees, by
any reason of or arising out of the act or omission of the Consultant, its officers, agents,
employees, or any of them relating to or arising out of the performance of this Agreement
except for injuries and damages caused by the sole negligence of the City. If a final
judgment is rendered against the City, its officers, agents, employees and/or any of them,
or jointly against the City and the Consultant and their respective officers, agents and
employees, or any of them, the Consultant shall satisfy the same to the extent that such
judgment was due to the Consultant’s negligent acts or omissions.
It is further specifically and expressly understood that the indemnification provided
herein constitutes the Contractor’s waiver of immunity under Industrial Insurance, Title
51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
16.Assignment.
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part, without the prior written consent of the other party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligation under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation.
17.Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party’s or parties’ duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
18.Termination and Suspension.
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Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Consultant if the services provided for herein are no longer needed from the
Consultant.
If this Agreement is terminated through no fault of the Consultant, the Consultant shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit “B” hereof.
19.Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20.Costs to Prevailing Party.
In the event of such litigation or other legal action, to enforce any rights, responsibilities
or obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney’s fees.
21.Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation shall
commence no later than the substantial completion by the Consultant of the services.
22.Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
23.Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
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24.Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
25.Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN CONSULTANT
____________________________________ ____________________________________
Peter B. Lewis, Mayor Name:
Title:
Attest:
____________________________________
Danielle E. Daskam City Clerk
Approved as to form:
____________________________________
Daniel B. Heid, City Attorney
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Corporate
STATE OF WASHINGTON )
) ss.
COUNTY OF _____________ )
ON THIS day of , 200 , before me, personally
appeared
and , to
me known to be the
and
of the Contractor, the party(ies) who executed - the corporation/company that executed the within and
foregoing instrument, and acknowledged said instrument to be his/her/their the free and voluntary act and
deedof said corporation/company, for the uses and purposes therein mentioned, and on oath stated that
they were authorized to execute said instrument.
GIVEN under my hand and official seal this day of , 200 .
_______________________________________
NOTARY PUBLIC in and for the State of
Washington, residing at ___________________
My Commission Expires: __________________
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EXHIBIT A
SCOPE OF WORK
Auburn Wetland Mitigation Assessment
The City of Auburn seeks a qualified consultant to conduct an assessment of recently
completed public and private wetland and wetland buffer mitigation sites within the City.
Approximately 30 to 40 sites will be evaluated. This project is funded by a Regional Wetlands
Program Development Grant from the Environmental Protection Agency. The consultant will
work with the City on the development of the field methodology and QA/QC Protocol with input
from the Environmental Protection Agency (EPA), U.S. Army Corps (Corps), and the
Washington Department of Ecology (Ecology). Field data collection will be conducted at
selected sites Fall/Winter 2010 and all sites in Spring/Summer 2011. Following the completion
of the field data collection, analysis and summary report, the consultant will assist the City in the
preparation of a guide highlighting best management practices and performance standards for
wetland mitigation in the Green River Valley.
This draft scope of work has been prepared to assist the Consultant with preparation of a
contractual scope of work that is consistent with the City of Auburn’s objectives for the project
and is aligned with the activities and deliverables described in the above referenced grant.
Please note that Consultant’s time and cost in responding to the City’s request for proposals
and negotiating with the City of Auburn on the provision of services is not to be covered by the
contractual scope of work and will not be compensated by the City.
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Consultant will assign one (1) qualified Project Lead that will remain Project Lead for the
duration of the project.
Project Lead will have the experience and qualifications necessary to complete the work.
City has a maximum budget amount of $30,240 for the project that will not be extended or
exceeded. This budget is inclusive of all costs and fees for the project (e.g. travel, hourly
rates).
It is anticipated that the selected consultant will not need to hire any sub-consultants. In the
event that sub-consultant(s) are needed, prior City authorization is required.
Project will include one (1) kickoff meeting between the consultant and City staff.
Project will include participation in one (1) or two (2) coordination meeting(s) with federal
(EPA and Corps) and State (Ecology) agencies to review and compare existing field
methodology tools for evaluating wetland mitigation sites and review the project
methodology once selected.
Consultant work under the project is anticipated to run from September 2010 through
October 2011.
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Task 1.Establishment of Field Methodology & QA/QC Protocol
Consultant will work with the City to develop a field methodology for conducting the wetland
mitigation assessments. Assessments will be designed to objectively review the general
condition, functions, and values of the wetland mitigation sites. Consultant should be familiar
with research methods and existing tools used for similar wetland assessment studies and be
prepared to make recommendations to the City on methodology. This task will include
participation in one (1) or two (2) coordination meeting(s) with federal (EPA and Corps) and
State (Ecology) agencies to review and compare existing field methodology tools for evaluating
wetland mitigation sites and review the project methodology once selected. Field assessment
will include quantitative and qualitative measurements, including but not limited to adequate
cover of wetland plants, viability of plant species, presence of invasive species, hydrologic
conditions, and overall health of the site. The selected methodology may incorporate the use of
existing tools such as rapid assessment methodologies or the Washington State Wetlands
Rating System for Western Washington to evaluate mitigated wetlands in addition to collecting
data on additional parameters as necessary.
The consultant will also work with the City to develop a QA/QC plan for the project. As a
condition of the project’s EPA grant funding, the project must develop and, upon EPA Grant
Officer approval, implement a quality assurance document that meets the requirements of 40
CFR 31.45. The QA/QC Plan will be used to document planning results for data collection and
analysis, and to provide a project-specific “blueprint” for obtaining the type and quality of data
needed to meet the project’s objectives for the evaluation of the selected wetland mitigation
sites. Additional guidance on this requirement is available at the following address on the EPA
website:http://www.epa.gov/ogd/grants/assurance.htm
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Wetland assessment work will be designed to be conducted in the field through
observations and analysis (no lab analysis will be required).
Full wetland delineations will not generally be required; however, field work will involve soil,
hydrology, and vegetation sampling. Consultant should have the skills and training needed
for conducting wetland delineation work.
QA/QC plan will be incorporated as an appendix to the field assessment methodology
document. In addition to meeting the requirements listed above, the QA/QC plan will
specifically address the following items from the project’s grant funding agreement:
-Data compilation and submittal to be performed in a manner that complies with EPA’s
STORET database and the Washington Department of Ecology’s EIM database.
-Measures to be employed during field assessment to ensure that invasive species are
not transferred from one site to another.
City will consolidate review comments (from City staff and the EPA) on draft field
assessment methodology and draft QA/QC plan and return one (1) set of review comments
for each document to the consultant to address in a final version of the document(s).
2
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One (1) kick-off meeting between consultant and City staff.
Participation in one (1) to two (2) coordination meeting(s) with federal (EPA and Corps) and
State (Ecology) agencies to review and compare existing field methodology tools for
evaluating wetland mitigation sites and review the project methodology once selected.
Draft project field methodology document.
Final project field methodology document addressing review comments.
Draft QA/QC plan.
Final QA/QC plan incorporating addressing review comments.
Telephone and electronic mail correspondence with City staff.
Task 2.Wetland Mitigation Field Assessments
Consultant will conduct field assessments for approximately 30 to 40 wetland mitigation sites
using the field methodology selected under Task 1. Each site will be visited a minimum of one
(1) time and a maximum of two (2) times. Site visits will take place between September 2010
and June 2011 with most of the data collection occurring during the growing season. Prior to
conducting the field assessments, the consultant will review the wetland mitigation files for
background information (e.g. approved mitigation plans, as-built conditions report, mitigation
monitoring reports). Selected field methodology will be applied consistently across the mitigation
sites recognizing that each site may vary in terms of mitigation goals, objectives, and
performance standards.
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City will provide consultant with an electronic set of files for the wetland mitigation sites
(available via FTP site or on a CD-ROM).
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Field assessment visits to approximately 30 to 40 wetland mitigation sites (1 or 2 visits per
site).
Telephone and electronic mail correspondence with City staff.
Task 3.Field Assessment Summary and Analysis Report
Following the completion of the field assessments, the consultant will work with the City to
compare the assessment data to the City’s wetland mitigation files to determine the relative
success of each wetland mitigation site in achieving the stated objectives for the site, and where
possible, to correlate performance on the site with the use (or non-use) of specific BMPs and
performance measures during design, construction, and monitoring of the site. Analysis may
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include reviewing mitigation goals, performance standards, monitoring reports, maintenance
activities, contingency measures, or other significant factors that contributed to a project’s
success. Project will involve coordination with the City to contact consultants involved in
implementing the mitigation projects as necessary (e.g. where questions remain following the
field assessment work and file review).
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City and consultant will agree on a format for the analysis and reporting based on the data
collected from the field assessments.
Summary report to (at a minimum) address/include the following:
-Purpose of the Study
-Study Design/Methods Used
-Questions identified during methodology development
-Data sheets and summary of findings (data sheets may be included as an appendix to
the report)
-Address questions identified during methodology development
-Analysis of the findings addressing the degree to which site objectives were met and the
relationship of site performance to specific BMPs and performance measures used/not-
used
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Draft summary report documenting field assessment data and analyzing relative success of
wetland mitigation projects.
Final summary report addressing City review comments.
Telephone and electronic mail correspondence with City staff.
Task 4.Guide for Successful Wetland Mitigation in the Green River Valley
The City of Auburn will lead the development of a technical assistance publication entitled
“Guide for Successful Wetland Mitigation in the Green River Valley” drawing on findings from
the field level assessments and consultant summary report. Consultant will review and edit the
draft Guide based on information gathered and observations from the field assessments.
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City of Auburn will be the primary author of the Guide for Successful Wetland Mitigation in
the Green River Valley.
4
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One (1) round of review and comments on City’s draft Guide for Successful Wetland
Mitigation in the Green River Valley.
Telephone and electronic mail correspondence with City staff.
Task 5.Project Management
Consultant shall coordinate with City’s project manager regularly to ensure that the project is on
track.
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Consultant will work with the City at the beginning of the project to develop a milestone
schedule for the consultant deliverables that aligns with the City’s EPA Grant Milestone
Schedule (Exhibit B).
Preparation of monthly progress reports and invoices that document efforts expended to
date and provide assessments of efforts upcoming within the next month, as well as
identifying any upcoming issues or problems in accordance with City’s contracting
procedures.
Assumes management of schedule to track changes in project, with a monthly schedule
update assumed for budget purposes.
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Milestone schedule for consultant deliverables.
Monthly progress reports and invoices.
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EXHIBIT B
FEE SCHEDULE
Soundview Consultants LLC
Charges:
Charges for employees are determined by the hourly rates listed below for
2010 and 2011. If the City amends this contract in subsequent years, it is anticipated
that the hourly rates in this Fee Schedule would be updated to reflect current rates at the
time of the amendment(s). Charges for reimbursable expenses are specified below.
Labor Rates Labor Category Hourly Rate
Environmental Planner $105.00
Senior Scientist $95.00
Project Manager$85.00
Staff Scientist$85.00
Staff Technician/CAD$75.00
Project Administration$65.00
Administration$48.00
EXHIBIT C
MILESTONE SCHEDULE
City of Auburn EPA Grant Milestone Schedule
Milestone Description Proposed Completion Date
In-house database on active wetland 9/30/2010
mitigation projects
Select contractor 8/31/2010
Agency Coordination Meeting 9/30/2010
Methodology and QA/QC plan 10/31/2010
Agency Review and Concurrence on 11/30/2010
Methodology
Field Assessments (selected fall/winter site 6/30/2011
visits and spring/summer visits)
Summary Report8/31/2011
Wetland Mitigation Guide 10/31/2011
Assess Performance Standards 10/31/2011
Internal Policy Guidance Document on 10/31/2011
Performance Standards
Train City Staff on Use of Guidance 12/30/2011
Documents
Present Findings of Projects at Regional 12/30/2011
Meetings