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HomeMy WebLinkAbout10-11-2010 PLANNING & COMMUNITY DEVELOPMENT COMMITTEE October 11, 2010 MINUTES L CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Aubum, WA. Committee members present were: Chair Lynn Norman, and Member Rich Wagner. Vice Chair Nancy Backus was excused. Staff members present included: Mayor Pete Lewis, Planning & Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, City Attorney Dan Heid, Parks, Arts & Recreation Director Daryl Faber, VisuaUPublic Arts Coordinator Maija McKnight, Arts & Events Manager Julie Brewer, Principal Planner Jeff Dixon, Planner Stuart Wagner and Administrative Support Tina Kriss. Audience members present were: Wayne Osbome, and Arts Commissioners Tanya Rottle, Patricia Judd, and Nancy Colson. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS III. CONSENT AGENDA A. Minutes - $eptember, 27, 2010 Committee Members requested the wording on page 4 of item VI. A. Discussion and Information, paragraph 3 be:changed to °hotel, cinema, boutique grocer, smaller shops, neighborhood services, a cultural center or some mix, or if a center is not achievable through third party dollars, which we are going to make the best effort thatwe can along with you, we feel another manner of taking advantage of Auburn's diversity is called for.° Member Wagner moved and.Chair-.Norman seconded to approve the Consent Agenda as amended. MOTION CARRIED UNANIMOUS'LY 2-0 IV. IV. ARTS COMMISSION UPDATE Arts & Events Manager Julie Brewer introduced Maija McKnight the Visual/Public Arts Coordinator. Arts Commissioners Nancy Colson, Vice Chair Patpcia Judd and Tanya Rottle each introduced themselves. Vice Chair Patricia Judd stated the Arts Commission is now 26 years old and is a 12 member advisory board. The main program areas have sub- - committees that concentrate on Performing Arts, Visual Arts, Public Art, and Arts Education. The Arts Commission works to advocate and support local artists and art organizations in the local area. Planning and Community Development Committee Minutes October 11, 2010 Ms. Brewer stated the Bravo 2010 - 2011 Performing Arts Series was expanded from 4 shows to 29 shows by combining the venues and programming without any additional budget increase. August 23, the series was launched and to date revenue of over $20,000.00 has been received. The Auburn Avenue Theater has received minor updates and renovations. There are various performances at the Theatre, some monthly and ongoing features for youth, kids and adults. The Theater is also rented for local performances, meetings and events and has received revenue of $9,000.00 for 19 rentals in the theatre. Ms. McKnight stated in January 2010, Resolution 4546 was passed with word modffications and the increase in capifal budget; it also clarified the overall Public Art budget allocations. Ms. McKnight discussed the three ongoing public art projects: (1) Artist Bruce Myer's climbing wall gafe, for the Les Gove activity cenfer (2) Virginia Paquette's Community Center mural, and (3) Sheila Klein's lighting features for the new City Hall Plaza. The mural projects consisting of the Green Apple Graphics project at Clean Sweep, Urban Art Works at Les Gove Activity Cenfer/Gymnasiurn for the construction fencing and Green Apple Graphics: downtown artwork project have all been in conjunction with an event or in partnership with-a nonprofit group. Nine youth (adjudicated youth working towards work training) worked with professional artist to paint the 20 panels for the Les Gove Campus construction fencing. During ArtRageous this year; the artist worked to create murals that were posted around City Hall providing a hands-on project for the artists. Committee stated they really liked the work that was done on this project. Ms. McKnight stated the.finro galleries at City Hall and the Senior Activity Center feature local and regional artist and cfiange monthly. In 2010,18 exhibits were featured. Committee expressed their delight in the visual art galleries and noted the opportunity for the public to view this art is exceptional. ~ Without the Arts.Commission and community effort and support Visual Arts events and programs would not take place. Arts Commissioner Co-Chair Patricia Judd discussed the many events and programs that are supported and their success. Ms. Brewer stated there are openings on the Arts Commission and she will provide the Mayor's Office with details of the positions. Ms. Brewer explained the funding for arts programs and events and stated the funding $17,000. which comes from Local Area Arts will be reduced for ArtRageous. She stated City staff will pursue other grants in an effort to balance the loss. Arts, Parks and Recreation Staff will being to apply for funds at a national level and include arts funding on the City's legislative agenda: Ms. Brewer stated the events and programs are being funded at the same level in the new budget cycle as they were in the last budget cycle, with the exception of ArtRageous which was funded by Local Area Arts for the last two years. Ms. Brewer stated if Local Area Arts reduces funding for ArtRageous it may not be funded. Page 2 Planning and Community Development Committee Minutes October 11, 2010 Ms. Brewer stated it costs approximately $10,000. to fund ArtRageous with no revenue to offset the cost. Mr. Faber stated they may work to retool the model to bring costs down but a decision to continue ArtRageous needs to be made if it is not funded. Mr. Faber stated if it is continued a budget will be provided and retooled. Committee agreed they want to continue ArtRageous. Committee expressed their concem this program should be held'indoors and staff concurred stating next year it will be held in a gymnasium. Committee concurred it is a wonderful local, convenient program for families, especially with the present economic issues facing families. Mr. Faber stated they will provide a program improvement decision package to include a budget to the Mayor with a cost between $6,000 and $8,000. Ms. Brewer discussed future goals within performing arts, public art, visual art and art education areas they will continue working on and requested feedback or thoughts from the Committee as they move forward. Commission members expressed their appreciation for the job staff has done and were grateful for their exceptional woric. Committee complimented the Arts Commission and staff for the variety, quality and resurrection of the Bravo series. Arts Commission members also complimented staff on the Bravo brochure and mentioned they have had a tremendous positive response from the community on the bravo series and brochure. Ms. McKnighf stated their goal will be to continue to work hard with local area businesses to partnership and include them in projects not only to build relationships but to support and encourage local business. Planning 8 Development Director Kevin Snyder discussed an idea for an Arts and Cultural District that cities form to promote the arts and culture. Forming an Arts and Cultural District can be a verygood economic tool. Mr. Snyder stated he will work with Parks Departmentto put a package of information fogether and report back to Committee for further discussion. Committee discussed including advertising of other events in the Bravo brochure not part of the Bravo Series to increase marketing for these events. Staff concurred and will work to implement those changes in the brochure. V. ACTION A. Resolution 4651 Jeff Dixon, Principal Planner; spoke to the Committee on Resolution No. 4651. Phil A. Olbrechts of Ogden Murphy Wallace, PLLC has continuously provided hearing examiner services to the City since 2007. On September 30, 2010 the City received letter notice that Mr. Olbrechts is leaving Ogden Murphy Wallace and operating his own firm of Olbrechts and Associates, PLLC. The notice included a contract amendment and assignmentto transfer services from Ogden Murphy Wallace, PLLC fo Olbrechts and Associates, PLLC that was acknowledged by Ogden Murphy Wallace, PLLC. The notice indicated that Mr. Olbrechts will continue to be the lead hearing examiner for the City under the new firm. Page 3. Planning and Community Development Committee Minutes October 11, 2010 The City has been satisfied with the hearing examiner services and wishes to continue with the services of Mr. Olbrechts under the new firm and recommends authorizing a new agreement for hearing examiner services with Mr. Olbrechts and Olbrechts and Associates, PLLC rather than amending/assigning the previous agreement, as suggested by Mr. Olbrechts and Ogden Murphy Wallace, PLLC. Member Wagner moved to forward Resolution 4651 to full Council for approval; Chair Norman seconded. MOTION CARRIED UNANIMOUSLY2-0 VI. DISCUSSION and INFORMATION A. WSU IDeX Project Update Committee Member Wagner discussed the September 10, 2010 meeting in Aubum with the Washington State University Integrated Design Experience (IDeX) which included 5 professors, 24 students and 7 City staff. Member Wagner stated they-participated in both a walking tour and a bus tour. The bus tour focused on 6 areas with four breakout groups. The six focus areas are: (1) Environmental Park District, (2) Downtown, ,(3) Tcansit-Oriented Multi-family & Mixed-use, (4) Environmental Park Phase 1, (5) Industrial Area, (6) Environmental Park Phase 2. The four breakout groups discussed were: (1) infrastructure, (2) land use, (3) Environmental Park, (4) City history at the Museum. On November 3, 2010 a status review meeting will take place with the WSU IDeX project students in Pullman. .Councilmember Wagner accompanied by Tim Carlaw, Stormwater Engineer, and Chris Anderson, Environmental Protection Manager will attend this meeting. B. Code Discussion - Brewpubs Planning & Development Director Snyder explained to the Committee that the reason for bringing this issue to the Cify is that several brewpubs including one that ultimately located in the City of Pacific have indicated that the City's current regulations are too restnctive. Planner Stuart Wagner provided background and discussion on current and proposed regulatory options for brewpubs; Brew pubs, microbreweries and tasting rooms are becoming increasingly popular in cities as a desirable land use in certain commercial and industrial districts. This is largely due to an increasing number of individuals connecting with small and independent breweries and local breweries instead of ones larger in scale and based elsewhere. Furthermore the percentage ofi US beer sales from these types of breweries are on the rise and the number in operation are now into the thousands. In June of 2000, the Planning Commission and City Council evaluated certain uses which sold alcohol as part of their business operations and subsequently made changes to the zoning code. Behind these changes was a desire to prevent the spread of tavems in the downtown and across the City: There were instances of new restaurants starting up that functioned more like tavems. And when the zoning amendments were approved the following uses were added to the zoning code: brew pub, full-service restaurant, and tavem. The definitions were pattemed after categories of the State Liquor Control Board. After Page 4 Planning and Community Development Committee Minutes October 11, 2010 defining these uses they were then added as permitted or non-permitted uses within the City's non-residential zoning districts. Committee asked if the brewpub concept hasto have food or a restaurant option and if it would be too limiting. Mr. Snyder stated currenf microbreweries and brewpubs generally have food as part of their business plan. Committee stated if brewpubs could sustain themselves it would be a great idea but they are concemed about a brewpub or microbrewery shifting to favem use because fhey are unable to sustain business on those beer sales alone. Mr. Snyder stated limiting these types of business to brewpubs and microbreweries can be done from a zoning perspective. Committee stated they are in support of microbreweries and brewpubs with certain limits as defined by the code and zoning definition to prevent a tavem like setting where all types of liquor is sold. Mr. Snyder stated he wi0 work on refining separate definitions and approaches and report back to Committee. C. Director's Report Planning and Developmenf Director Snyder stated there have been questions regarding Pacific Raceway's conditional use permit. Pacific Raceway received a conditional use permit in King County'in 2008. The meeting referred to in the recenf e-mail sent fo Mayor Lewis and the Gity Council is an annual meeting and not a public hearing on a use permit. It is a requirement of their permit approval where they are required to report on progress and solicit concerns #rom neighbors. Committee asked that Mr. Snyder keep the Committee updated on the status. Mr. Snyder stated a staff member will attend the annual meeting and will update Committee at a fufure meeting. Mr. Snyder stated a new bicycle shop will be opening November 1, in the downtown area, at 104 East Main Streef. One of the co-owners has also joined the City's Bicycle Task Force and is excited and hopeful for success in our area. Committee expressed their concem over the Pet Licenses and Animal Services web page on our City website.which emphasizes pet license fines. Committee feels this sends less of a marketing message on buying licenses and more about receiving fines. Committee feels the pet licensing marketing is a good idea but is concerned Auburn citizens are receiving a different message. Mr. Snyder stated he will discuss these issues with staff and make appropriate changes as needed to the website. Mr. Snyder briefed the Committee on the City's increase in pet license purchases and also the opening of other marketing sites. The City has expanded sales to the permit center, and parks, arts and recreation building in addition to local veterinarians. Committee and Mr. Snyder discussed lifetime senior discounts on pet licenses and Mr. Snyder stated he will speak with John Fletcher, the City's representative on the Regional Animal Services Policy Board to see if.he: can'find ouf why the lifetime program was discontinued and report back to the Committee. D. PCDC Status Matrix Mr. Snyder reminded Committee staff will be bringing Cluster Subdivision and Courtyard Subdivision back before the Committee in the near future. Page 5 Pianning and Community Development Committee Minutes October 11, 2010 VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjoumed the meeting at 6:40 p.m. t(J APPROVED THIS 9)5*' DAY OF aC)V , , Lynn o an, Chair Tina Kriss, Adm nistra ` n Support Page 6