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HomeMy WebLinkAboutITEM III-A oRAFT CITY OF * PLANNING 8 COMMUNITY DEVELOPMENT COMMITTEE # WWASH',INGTON October 25, 2010 MINUTES L CALL TO ORDER - Ghair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street; Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member Rich Wagner. Staff members presenf included: Planning & Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Principal Plannec Jeff Dixon, Environmental - Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, M& O Manager Randy Bailey, Community Services Manager Michael Hursh, Administrative and Business Services Manager Darcie Hanson. Audience members present were: Wayne Osborne, Mike Newman Aubum School District, Laura Moser Waste Management, Tanya Nascimento Federal Way School District, Phil Olbrechts Hearing Examiner, Gwenn Escher Derdowski Kent School District, Bruce and Rosella Mosby Mosby Farms, Lee A. Michaels R.W. Thorpe and Associates. , II. HEARING EXAMINER ANNUAL REPORT . Phil Olbrechts gave a brief overview of the 13 cases he has heard over the past year and explained that the types of cases being heard in Aubucn are nof much different than in our neigh6oring jurisdictions. He stated that if the City'wanted to consider streamlining the hearing process one example could be for Special Home Occupation permits the City could put a notice on the notice board that tells citizens to contact the City if they would like to request a public hearing, and if no one responds we do noY have to hold one, that could save some money for the applicant and the City. Mr. Olbrechts asked the Committee if they were happy with the reporting method and format th.at he had been using and they concurred that it worked well for them. , Committee asked Mr. Olbrechts if the code on dangerous dogs was clear enough. He stafed that it was written well. Committee questioned how Mr. Olbrechts handles the new storm water manual and issues that may come up with applicants wanting a lesser requirement for their development. • The Committee thanked Mr. Olbrechts for his serviee. III. CONSENT AGENDA A. Minutes - October 11, 2010 Member Wagner moved and Chair Norman concurred to approve the Consent Agenda as presented. Planning and Community Development Committee Minutes Octobet 25, 2010 MOTION CARRIED UNANIMOUSLY 2-0 IV. ACTION A. 2011 Annual Action Plan Michael.Hursh presented the 2011 Annual Action Plan-required by tfie Department of Housing and Urban Development. The Plan is required to maintain the City's relationship as a Community Development Block,Grant entitlement recipient. Mr. Hursh explained thatthe plan requires the City to report on projects and the amount of general fund funds that are contributed to certain projects. Mr. Hursh - explained a public hearing had been held in October and that the plan will hopefully be going to full Council on November 1 gt. Committee asked about the Multi Service Center mentioned on Page 8 of the plan. Mr: Hursh explained ttiat there was not a group in Aubum that was set up to run an outreach and employment program and the center in Federal Way already has a job program in place. We have funded this program with them for the past 4 years. " Committee members questioned what will happen to the funds designated for the Community Center if those funds are not spent. Mr. Hursh explained fhe funds can be spent on another project if needed.. Once the Council takes action on the plan and it is determined to use the money elsewhere fhen an amendment to the plan would take place. Vice Chair Backus moved to forward the 2011 Annual Action Plan to full Council for approval; Member Wagner seconded. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. 2010 Comprehensive PIan.Amendments Chair Norman commended Mr. 'Dixon for the well laid out format of the packet material. Principal Planner Jeff Dixon reported on the Planning Comm.ission recommendations on the 2010 annual Comprehensive Plan Amendments. Mr. Dixon explained the format of the notebook that was given.fo the Committee as part of the meeting packet. He fhen went through the list of amendments that had been reviewed by the Planning Commission. He explained that the plan would be brought forward to;the Planning and Community Development Committee in November and to full Council at the December 6th, 2010 meeting. There were finro groups of amendments taken to public hearing at the Planning Commission. Group one consisted of one map amendment and fve text and policy amendments discussed. Mr. Dixon explained that the map amendment was relatedto the annexation of the parking lot property for the Mary Olson Farm. Mr: Dixon then explained tezt and policy amendments one through four.were for school districts capital facilities plans and 'impact fees. The fifth fext and policy amendment is to Pianning and Community Development Committee Minutes October 25, 2010 Chapter 9 which is to update some references to other documents related to storm drainage for cleanup purposes. Group two consisted of text and policy amendments six, seven and eight. Six was a City initiated amendment to adopt the Capital Facilities Plan. Seven was also city initiated to stay in compliance with state law which recognizes the transition'to electric vefiicles and the need for future policy decisions related to charging stations etc. Committee had some concerns with the word "providing" for charging stations. Mr. Dixon clarified that it means providing for but it was agreed to change it to something that did not indicate the City would be responsible for the stations. Staff agreed to change that wording. Amendment Eight was the only privately initiated amendment which is for the Mosby Farms proposed project at Highway 18 and Auburn Black Diamond Road. The project consists of three phases. The first one is a zoning text amendment and a ~ policy amendment to allow the use. Future phasing will be submittal of building and related permits and some longer term development on their sife. Committee_voiced concems on properfy sizes and size of green houses forexample in that zone. They want to make sure that the code specifies an agreed upon ratio of development acceptable. Committee wants to allow the development to go forward while protecting the RC zone. Zoning regulations are the concern which will be worked on with the Committee later in the year. - Director Snyder discussed a handout that Mr. Dixon provided with some revised language for the development'regulations (LU-15),they discussed earlier. Committee had some issues with the wording "small scale°. Committee expressed desire to change the wording which prohibits having a single family residence on the same property as the commercial stand, stable, etc. Committee suggested staff make some wording changes and bring back to them. Committee guestioned what "markef factor" means. It was suggested to be added to the text of the document. Map 6.2 was noted as being different than the map provided at the Public Works Committee meeting the previous week. Mr. Dixon clarified that the correct map will be inserted into the main document. Mr. Dixon reported that staff would be bringing this back to the Committee for further discussion. B. 65thvenue South Ravine Dumpsite Clean-up ' ChrisAndersen handed.out a map and gave a brief staff report on the 65"' Avenue illegal dumpsite cleanup and then did a video presentation of the cleanup efforts. Committee members commended staff for the cleanup. C. Electric Vehicle Technology: An Overview Staff presented background information on electric vehicle technology and supporting infrastructure. They also discussed some issues that will need to be municipal policy considerations as the City moves forward with thinking about ' Planning and Community Development Committee Minutes- October 25, 2010 , - _ . _ - charging sfations. Staff.handed out some materials on charging stations, House Bill, 1481 Appendix A and a copy of the Power Point presentation: D. Director's Repoct: Director Snyder.had Mr. Dixon give a report on the meeting`thaf he attended for the Pacifc Raceways Annual Meeting on Octo6er 13th. Mr. Dixon handed out a copy of the agenda from the meeting that he attended. Mr. Dixon reported that the property owners'in conjunction with King County would be doing a noise study to determine impacts on surrounding properties, Director Snyder reported that a new business was.opening in the Downtown on November 1~ called Cycle Therapy he also stated that another business that cannot be named at this timeis looking at relocating to Auburn. . Direct_or Snyder also reported that he and Economic Development Manager Sharon Patonai haye beert working with existing Auburn businesses as well as new basinesses to fnd business space within Aubum and that they have gotten positive feedback from those they have worked with. E. PCDC Status Matrix A scrivener's error on Page 1 under item #3 was pointed out. The date for the Committee of the Whole meeting should be 11-29- rather tfian 11-19. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjoumed the meeting at 7:30 p.m. APPROVED TMIS DAY OF I Lynn Norman, Chair Darcie Hanson, Administrative and Business Services Manager .