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HomeMy WebLinkAbout10-25-2010 f: ~ CITY Of * s,.* PLANNING & COMMUNITY DEVELOPMENT COMMITTEE WAS H I NGTON October 25, 2010 MINUTES 1. CALL TO ORDER - Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Aubum, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member Rich Wagner. Staff members present included: Planning & Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon, Environmental Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, M & O Manager Randy Bailey, Coinmunity Services Manager Michael Hursh, Administrative and Business Services Manager Darcie Hanson. Audience members present wece: Wayne Osbome, Mike Newman Aubum School District, Laura Moser Waste Management, Tanya Nascimenfo Federal Way School District, Phil Olbrechfs Hearing Examiner, Gwenn Escher Derdowski Kent School District, Bruce and Rosella Mosby Mosby Farms, Lee A. Michaels R.W. Thorpe and Associates. II. HEARING EXAMINER ANNUAL REPORT Phil Olbrechts gave a brief overview of the 13 cases he has heard oVer the past year and explained that #he types of cases being heard in Aubum are not much different than in our neighboring jurisdictions. ; H'e sfated .that if the City wanted to consider streamlining #he hearing process one example could be for Special Home Occupation permits the City could put a notice on the notice board thattells citizens to contact the City if they would like fo request a public hearing, and if. no one responds we do not have to hold one, that could save some money for the applicanf and the City. Mr. Olbrechts asked the Committee if they were happy with the reporting method and format that he had been using and they concuRed that it worked well for them. Committee asked Mr. Olbrechts ifthe code on dangerous dogs was clear enough. He stated that it was written well. Committee questioned how Mr. Olbrechts handles the new storm water manual and issues that may come up with applicants wanting a lesser requirement for their development. J The Committee thanked Mr. Olbrechts for his service. III. CONSENT AGENDA A. Minutes - October 11, 2010 Member Wagner moved 'and Chair Norman concurred to approve the Consent Agenda as presented. ' - < Planning and Community DeVelopment Committee Minutes October 25, 2010 MOTION CARRIED UNANIMOUSLY 2-0 IV. AC:TION A. 2011 Annual Action Pian Michael Hursh presented the 2011 Annual Action Plan required by the Department of Housing and Urban Development. The Plan is required to maintain the City's relationship as a Community Development Block Grant entitlement recipient. Mr. Hursh explained that the plan requires the City to report on projects and the amount of general fund funds that are contributed to certain projects. Mr. Hursh explained a public hearing had been held in October and that the plan will hopefully be going to full Council on November 1St. Committee asked about the Multi Service Centermentioned on Page 8 of the plan. Mr. Hursh explained that there was not a group in Aubum that was set up to run an outreach and employment program and the center in Federal Way already has a job program in place. We have funded this program with them for the past 4 years. Committee members questioned what will happen fo the funds designated for the Community Center if those funds are not spent. Mr. Hursh explained the funds can be spent on another project if needed. Once the Council takes action on the plan and it is determined fo use the money elsewhere then an amendment to the plan would take place. Vice Chair Backus moved to fonnrard the 2011 Annual Action Plan to full Council for approval; Member Wagner seconded. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. 2010 Comprehensive Plan Amendments Chair Norman commended Mr. Dixon for the well laid out format of the packet material. Principal Planner Jeff Dixon reported on the Planning Commission recommendations on the 2010 annual Comptehensive Plan Amendments. Mr: Dixon explained the format of the notebook that was given to the Committee as part of the meeting packet. He then went through the list of amendments that had been reviewed by the Planning Commission. He explained that the plan would be brought forward to the Planning and Community Development Committee in November and to full Council at the December6"', 2010 meeting. There were finro groups of amendments taken to public hearing at the Planning Commission: Group one consisted of one map amendment and five text and policy amendments discussed. Mr. Dixon explained that the map amendment was related to #he annexation of the parking lot property for the Mary Olson Farm. Mr. Dixon then explained text and policy amendments one through four were for school districts capital facilities plans and impactfees. The ffth text and policy amendment is to • • Planning and Community Development Committee Minutes October 25, 2010 Chapter 9 which is to update some references to other documents related to storm drainage for cleanup purposes. Group two consisted of text and policy amendments six, seven and eight. Six was a Cify initiated amendment to adopt the Capital Facilities Plan. Seven was also city initiated to stay in compliance with state law which recognizes the transition to electric vehictes and the need for future policy decisions related to charging stations etc. Committee fiad some concems with the word "providing" for charging stations. Mr. Dixon clarified that it means providing for but it was agreed to change it to something that did not indicate the City would be responsible for the stations. Staff agreed to change that wording. Amendment Eight was the only privately initiated amendment which is for the Mosby Farms proposed' project at Highway 18 and Auburn Black Diamond Road. The project consists of three phases. The first one is a zoning #ext amendment and a policy amendment to allow the use. Future phasing will be submittal of building and related permits aod some longer term development on their site. Committee voiced concems on property sizes and size of green houses for example in that zone. They want to make sure that the code specifies an agreed upon ratio of development acceptable. Committee wants to allow the development to go forward while protecting the RC zone. Zoning regulations are the concem which will be worked on with the Committee later in the year. Director Snyder discussed a handout that Mr. Dixon provided with some revised language for the development regulations (LU-15) they discussed earlier. Committee had some issues with the wordi.ng °small scale". Committee expressed desire to change the wording which prohibits having a single family residence on the same property as the commercia( stand, stable, etc.. Cornmiitee suggested staff make some wording changes and bring back to them: Committee questioned what "market factor" means. It was suggested to be added to the text of the documenf: Map 6.2 was noted as being different than the map provided at the Public Works Committee meeting the previous week. Mr. Dixon clarified that the correct map will be inserted into the main document. Mr: Dixon reported that staff would be bringing this back to the Committee for further discussion. B. 65thvenue South Ravine Dumpsite Clean-up Chris Andersen handed out a map and gave a brief staff report on the 65t' Avenue illegal dumpsite cleanup and then did a video presentafion of the cleanup efforts. Committee members commended staff for the cleanup. C. Electric Vehicle Technology: An Overview Staff presenfed background inforrnation on electric vehicle technology and supporting infrastrucfure. Tfiey also discussed some issues fhat will need to be municipal policy considerations as the City moves forward with thinking about . • Planning and Community Development Committee Minutes October 25, 2010 charging stations. Staff handed out some materials on charging stations, House Bill 1481 Appendix A and a copy of the Power Point presentation. D. Director's Report Director Snyder had Mr. Dixon give a report on the meeting that he attended for the Pacific Raceways Annual Meeting on October 13th. Mr: Dixon handed out a copy of the agenda from the meeting that he attended. Mr. Dixon reported that the property owners in conjunction with King County would be doing a noise study to determine impacts on surrounding properties. Director Snyder reported that a new business was opening in the Downtown on November 1St called Cycle Therapy he also stated that another business that cannot be named at this time is looking at relocating to Aubum. Director Snyder also reported that he and Economic Development Manager Sharon Patonai have been working with existing Aubum businesses as well as new businesses to fnd business space within Auburn and thatthey have gotten positive feedback from those they have worked with. E. PCDC Status Matrix A scrivener's error on Page 1 under item #3 was pointed out. The date for the Committee of the Whole meeting should be 11-29- rather than 11-19. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjoumed the meeting at 7:30 p.m. APPROVED THIS 9zu~ DAY OF ~ r Lynn an, Chair Darcie Hanson, Administrative and Business Services Manager