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HomeMy WebLinkAboutITEM V-A * crrY oF Memorandum * WASHINGTON TO: City of Aubum Planning Commission FROM: Kevin Snyder, AICP, Planning & Development Director, Planning & Development Department CC:. Elizabeth Chamberlain, AICP, Planning Manager, Planning & Development Department DATE: December 27, 2010 SUBJECT: Election of Officers The annual election of the Chairperson and Vice-Chairperson of the Auburn Planning Commission is scheduled to occur at the January 4, 2011 scheduled Commission meeting. Section 3 of the City of Auburn Planning Commission Rules of Procedure (adopted November 1983, revised November 1988, updated April 2000, revised February 2007) specify the procedures for the annual election of officers. The following are these procedures as well as the duties of the Chair and the Vice Chair as specified in Section 4: III. ELECTION OF OFFICERS: 1. The officers of the Commission shall consist of a Chair and Vice Chair elected from the appointed members of the Commission and such other officers as the Commission may, by the majority vote, approve and appoint. 2. The election of officers shall take place once each year at the Commission's regular meeting in January of each calendar year. The term of office of each officer shall run until the subsequent election. 3. The vacancy of an office caused by the resignation or removal of any member of the Commission during his or her term of office shall be filled for the remaining term of office by the Mayor and confirmed by the City Council. The Chair will be replaced by the Vice Chair and the Vice Chair will be replaced by vote of the members of the Planning Commission. IV. CHAIR: 1. The Chair shall preside over the meetings of the Commission and may exercise all the powers usually incident of the office. The Chair shall be considered as a member of the Commission and have the full right to have his/her own vote recocded in all deliberations of the Commission. Unless stated otherwise, the ChaiF's vote shall be considered to be affirmative for , the motion. 2. The. Chair shall hav.e power to create temporary : committees of one or more members. Standing committees of-the Cornmission shall be created at the direction of the Commission and appointed by the Chair. Standing , or temporary committees may be charged with such duties, examinations, investigations and inquicies relative to one or more subjects of interesf to the Commission. No standing or temporary committee shalF have the . power to commit the Commission to the - endorsement of any plan or program without the approval at the regular or special meeting of the: ` Commission. - ' _ 3. The Vice Chair shall in the absence of the Chair, perForm all the duties ~ incumbent upon the Chair. 4. In the event of the absence of the Chair and Vice CKair, the senior member of the Commission present, shall act as Chair for that meeting ior - may delegate the responsibility to anofher member. ~ Election of Chairperson The current Chairperson should cal.l for nominations of Chairperson for the 20111 calendar year from the current membership of the Commission: Following receipt of all ~ nominations, the current Chairperson shall name all nominations received. Following the naming of all nominees, the current Chairperson shall ask for a roll call vofe by the Commission on each, of the nominees individually, The Secretaryshall call the name of each Commission member and ask for his/her vote for::each nominee.. For each nominee when asked, the Commission members present shall. signify their vofe by a Yes. or No. The .Commission member receiving the highesf number:of votes shall be the Chairperson for the 2011 calendar year. Election of Vice-Chairperson , The newly. elected Chairperson should call. for nominations of Vice-Chairperson: for.the 2011 calendar year from the current membership of the Commission. Following receipt of all nominations, the newly elected Chairperson shall name all nominations received. - Following the naming of all nominees, the newly elected Chairperson shall ask for a roll call vote by the Commission _on each of the nominees individually. The Secretary shall call the name of each Commission member and ask foc his/her vote for_eaeh nominee. For each nominee when : asked, the Commission members present shall signify their, vote by a Yes or No. The Commission member receiving fhe highest number-of votes shall be the.Vice- Chairperson for the 2011 calendar year. Please contact staff in advance. of the January 4, 2011 scheduled meeting if y.ou have any questions concerning the election of#he Chairperson and Vice-Chairperson. , .