HomeMy WebLinkAbout12-13-2010
PLANNING & COMMUNITY
CITY OF DEVELOPMENT COMMITTEE
WASHINGTON December 13, 2010
MINUTES
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I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2
located on the second floor of One Main Building, 1 East Main Street, Auburn, WA.
Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and
Member Rich Wagner.
Staff members present included: Mayor Pete Lewis, Director Kevin Snyder, Planning
Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon, Finance Director Shelley
Coleman, Director of HR/Risk & Property Management Brenda Heineman, Project Engineer
Leah Dunsdon, City Attorney Dan Heid, Assistant City Engineer Ingrid Gaub, and
;i Administrative Support Tina Kriss.
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Audience members present: Auburn Chamber of Commerce Executive Director Nancy Wyatt,
Steve Crantz of Pacific Real Estate Partners, Community Relations Manager of Waste
Management Laura Moser, South King County Manager Garrett Huffman of the Master
Builders Association, Auburn School District Operations Director Mike Newman, Planning
} Commissioner Wayne Osborne, Sam Pace Housing Specialist with Seattle KingCounty
Realtors and Kent School District Enrollment & Planning Administrator Gwenn Escher-
j Derdowski.
II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS
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III. CONSENT AGENDA
A. November 9, 2010
{ Member Backus moved and Member Wagner seconded to approve the Consent Agenda
as amended.
MOTION CARRIED UNANIMOUSLY 3-0
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~IV. ACTION
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A. Resolution No. 4667: Auburn School District's Early Learning Program
Mayor Lewis presented Resolution No. 4667, Auburn School District's Early Learning
Program. Committee and staff discussed the details of the program and necessity of
assisting children in our community.
Committee member Wagner asked if the statistics provided on Page 1 of 2 in Resolution
No. 4667, "WHEREAS, 60 percent of families in the Auburn School District qualify for free
"JA and reduced lunch and English Language Learners". Mayor Lewis stated he will check to
see if that data is accurate and if it is not update the resolution accordingly. Committee
requested the word "are" be added to the sentence to read "WHEREAS, 60 percent of
families in the Auburn School District qualify for free and reduced lunch and are English
Language Learners".
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Planning and Community Development Committee Minutes December 13, 2010
Member Backus moved and Member Wagner seconded to move Resolution No. 4667 to
full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
B. Ordinance No. 6334: 2010 Comprehensive Plan Amendments
Principal Planner Jeff Dixon provided a briefing for Ordinance No. 6334. Committee and
staff discussed the future zoning regulation changes for Mosby Farms. Committee
requested a change to the wording on page 11 of 14, the last paragraph (e.g. no
sidewalks, street lights). Committee states there are street light requirements so "no
street lights" does not apply to street lights but should apply to sidewalks. Mr. Dixon
stated the language will be reviewed and the recommended changes will be made to the
zoning regulation.
Member Backus moved and Member Wagner seconded to move Ordinance No. 6334 to
full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
C. Resolution No. 4663: Master Developer Agreement with Alpert International
Planning& Development Director Kevin Snyder provided a staff briefing of Resolution No.
4663. Committee and staff discussed details of the agreement with City Attorney Dan
Heid.
Attorney Heid provided a handout, marked Page 8, a proposed change to the language
that delt with the termination of the Agreement which will be inserted into the agreement,
paragraph 23. Mayor Lewis stated page 8 handout is the language we will be requesting
City Council to move forward with. Director Snyder also stated this is an action item and
the recommendation is to move forward to full City Council for consideration.
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Member Wagner is concerned about the language in number 17 "the officers" which he
feels is too vague opening up a wide range of interpretation. Mr. Wagner stated the way
he interprets this is that one of Alpert International's officers could go form another
company and Mr. Alpert could sign everything over to that officer or company and Mr.
Alpert would no longer be involved where the City would then be working with his former
officer. Committee and staff agreed the language "the s#iseFs" needs to be removed from
this section.
Committee discussed number 14, it was agreed to change "Cultural Center" to "Public
Facility" and add the word "arts" so the section would read:
14. Public Facility. As part of Developer's duties under this Agreement, Developer will,
at City's request, assist and advise the City with the planning and potential third party
funding for a cultural arts center or public facility (collectively, the "Public Facility") to be
potentially developed in conjunction with the Developer's project or elsewhere in
downtown Auburn.
Committee discussed number 5 and the concern of a third appraisal costing the City
additional money. Mr. Heid stated the cost of the third appraiser should be split evenly
' between the City and Developer and that is common practice.
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Planning and Community Development Committee Minutes December 13, 2010
Committee and staff discussed section 5 of page 4, and the cost of removal of the
buildings in addition to the deducted value of the buildings. Committee expressed their
concern for the deducted value. Committee and staff agreed to remove the language "a.Ad
pfiGe .
Chair Norman expressed her concern for a full three year contract rather than a year to
year contract. Mayor Lewis discussed providing confidence to the outside development
community by providing the consistency of a three year working relationship with the City
and master developer as the development process takes time for plans to be approved
and building(s) built. Committee and staff discussed the length of the agreements and
options of default/termination.
Member Backus moved and Member Wagner seconded to move forward Resolution No.
4334 to full City Council for approval with changes as amended by Committee. Chair
Norman voted no.
MOTION CARRIED 2-1
V. DISCUSSION and INFORMATION
A. Annual Report from Auburn Area Chamber of Commerce
Auburn Chamber of Commerce Executive Director Nancy Wyatt came forward. Chair
Norman stated this report was provided to Finance Committee and stated that Nancy
Wyatt did not need to present the information.
Members Wagner and Backus stated they have no questions.
B. Resolution No. 4659: Transfer of Funds
Finance Director Coleman presented Resolution No. 4659 authorizing the transfer of funds
to the Municipal Park Construction Fund.
Committee stated their approval of Resolution No. 4659.
C. Resolution No. 4661: Agreement between City of Auburn and Auburn Area
Chamber of Commerce
Finance Director Coleman presented Resolution No. 4661 authorizing the Mayor and City
Clerk to execute an agreement for services with the Auburn Chamber of Commerce to
operate a Visitors Information Center.
Committee stated their approval of Resolution No. 4661.
D. Resolution No. 4662: Contract with Washington2 Advocates, LLC
Finance Director Coleman stated Resolution No. 4662 authorizes the Mayor and City
Clerk to execute an agreement for services with Washington2 Advocates, LLC for
consulting services on various municipal functions, tasks, and projects.
Committee stated their approval of Resolution No. 4662.
E. City Council Chamber Renovations
Director of HR/Risk & Property Management Brenda Heineman requested Committee
review the mock up of the proposed Council Chambers' layout on the second floor of City
Hall in the old Public Works Department. Ms. Heineman stated if there are any questions
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Pianning and Community Development Committee Minutes December 13, 2010
to call or email her for further information or to answer questions on the proposed
changes.
Chair Normal stated Committee will look at the mock-up drawing and give information to
staff and the Mayor and have a further discussion with Committee as needed.
F. Lakeland Hills Reservoir 6 Project Discussion
Project Engineer Leah Dunsdon provided a briefing of the Lakeland Hills Reservoir 6
Project constructing an approximately 1-million gallon steel water reservoir in the Lakeland
Hills service area. A City owned parcel on Francis Court SE was dedicated to the City for
this purpose in 2001 as part of the plat development.
Committee and staff discussed the details of this project such as a mural being painted on
the water tower, proposed landscaping, and fencing. Committee liked the mural options
and is pleased with this project going forward.
G. Ordinance No. 6329: Chapter 14.22 Amendments
Planning Manager Elizabeth Chamberlain provided details of Ordinance No. 6329.
Committee expressed their approval of the proposed code changes.
Ms. Chamberlain stated staff is requesting the Committee's action to recommend this to
the full City Council for consideration at their December 20th meeting.
Member Backus moved and Member Wagner seconded to move Ordinance No. 6329 to
full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
H. Ordinance No. 6340: School Impact Fees
Principal Planner Jeff Dixon provided details of Ordinance No. 6340 including the changes
as provided in the working binder and changes recommended by Committee. The Auburn
City Council is scheduled to consider approval of the Capital Facilities Plans by draft
Ordinance No. 6334 on December 20, 2010. Mr. Dixon stated staff is requesting the
Committee's action to recommend this to the full City Council for consideration at their
December 20th meeting.
Member Backus moved and Member Wagner seconded to move Ordinance No. 6340 to
full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
1. Ordinance No. 6341: Fee Deferrals
Planning & Development Director Snyder request an executive session on this item.
Chair Norman called the executive session at 5:58 p.m.
Chair Norman called the meeting back to order at 6:09. Chair Norman thanked the District
for the letters and information received.
Mr. Snyder explained this is a discussion item and there is no action intended this evening.
The goal of the discussion is to begin discussion and gain clarity as well is discuss the
issues or concerns of Committee on fee deferrals. Committee and staff discussed the
concern in setting up safeguards to collect these funds, and the economic incentives
Ordinance No. 6341 provides.
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Aanning and Community Development Committee Minutes December 13, 2010
Chair Norman provided an opportunity for the audience members to come forward and
express their thoughts and concerns regarding Ordinance No. 6341. Auburn School
District Operations Director Mike Newman, Sam Pace, Housing Specialist with Seattle
KingCounty Realtors and Kent School District Enrollment & Planning Administrator Gwenn
Escher-Derdowski all expressed their thoughts and concerns regarding this ordinance.
Committee asked staff to bring this item back before Committee for further discussion on
this. Mr. Snyder stated he will back an updated version of Ordinance No. 6341 reflective
of the concerns and clarifications discussed tonight at the January meeting. Additionally,
he will follow up with the school districts to ensure we are talking on the administrative side
of this process and staff is currently working with the City legal department on forms
supportive of this process.
Chair Norman stated for clarification the next meeting will be January 10, 2011 and this
item will be coming back as a discussion item rather than an action item.
J. Ordinance No. 6342: Construction Sales Tax Exemption
Planning & Development Director Snyder provided the details of Ordinance No. 6342.
Committee and staff discussed the benefits and concerns of this exemption. Committee
felt Ordinance No. 6342 would be beneficial and requested staff bring this back as a
discussion item for the next meeting. They also requested staff provide a longer list of
potential industries to consider and work with finance to clarify details.
K. Clear Cutting
Chair Norman expressed her concern for clear cutting in the City, sharing the City of
Sumner has an area which has recently been clear cut and wants to make sure an owner
is unable to clear cut causing runoff and erosion problems. Director Snyder stated he will
review policy to ensure laws are in place to protect us from these issues.
L. Director's Report
Planning & Development Director discussed with Committee an upcoming economic
development website page on our City website which will promote business information
and provide more resources for business inside and outside the City.
M. PCDC Status Report
No changes have been made at this time to the matrix.
The meeting scheduled for PCDC on December 27, 2010 will be cancelled and the next
meeting will be January 10, 2011.
VI. ADJOURNMENT
There being no further business to come before the Planning and Community Development
Committee, Chair Norman adjourned the eting at 6:53 p.m.
APPROVED THIS ~y DAY OF Z°!l
Lyn Orman, C air Tina Kriss, Admin upport Clerk
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