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HomeMy WebLinkAboutITEM III-A ~k CITY OF ~ * DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE * WASHINGTON January 10, 2011 MINUTES 1. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Aubum, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member John Partridge. Staff members present included: Mayor Pete Lewis, Director Kevin Snyder, Development Review Engineer Kim Truong, Planner Stuart Wagner, Transportation Planner Joe Welsh, Planning Manager Elizabeth Chamberlairi, Parks/Museum Director Patricia Cosgrove, Parks, Arts & Recreation Director Daryl Faber; Principal Planner Jeff Dixon, and Planning & Development Clerk Tina Kriss. Audience members present: Garrett Huffman of Master Builders Association, Barbara Yarington of AT&T, Wayne Osborne, Robert Whale of the Auburn Reporter, and Tanya Nascimento representing the Federal Way School District. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS Agenda Modification, remove IV. Action: ' IV. C. Auburn Environmental Park Wetlands Trail & Associated Enhancements Summary: Staff to provide an update on the Aubum Environmental Park wetlands boardwalk project and request Committee approval to forward an amendment to Agreement for design services with AHBL, Inc. dated December 8, 2010 to the City Council's January 18, 2011 consent agenda. The agreement covers design and permitting services for the wetlands boardwalk trail and associated native plantings in the Auburn Environmental Park. III. CONSENT AGENDA A. January 10, 2011 Member Backus moved and Member Partridge seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 3-0 IV. ACTION A. Mary Olson Farm Restoration - Parking Lot and Trail Improvements Development Review Engineer Kim Truong and Museum Director Patricia Cosgrove provided background status of the Mary Olson Farm Restoration Parking Lot and Planning and Community Development Committee Minutes January 10, 2011 Trail Improvement project. Ms. Truong and Committee reviewed the budget. Ms. Truong requested Committee move forward for approval the Final Pay Estimate No. 3 to Contract 10-14 in the amount of $38,326.63 for a total contract price of $153,747.70 with Rodarte Contraction, Inc for Project No. CP0715, Mary Olson Farm Restoration. Member Backus moved and Member Partridge seconded to move forward the Final Pay Estimate No. 3 to Contract 10-14 for Project No. CP0715, Mary Olson Farm Restoration, to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 B. Resolution No. 4668 - Acceptance of $130,000 grant from King County Conservation Futures Parks, Arts, and Recreation Director Daryl Faber provided a briefing for Resolution No. 4668, the purchase of the Smith Property which the City purchased for $260,000 . to enable the Fenster/Pautsky Levy Setback and Salmon Habitat project. Mr. Faber stated this resolution approves the award of $130,000 from King County Conservation Futures to reimburse the City for its contribution towards the acquisition. The entire $260,000 purchase price was entirely funded by grant funds. Member Backus moved and Member Partridge seconded to move forward Resolution No. 4668 to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. Resolution No. 4665 - Franchise Agreement #10-23 for Cingular Wireless PCS Transportation Planner Joe Welsh provided Committee with details of the Franchise Agreement #10-23 with Cingular Wireless PCS, LLC. After discussion between Committee and staff, Committee asked staff provide clarity for section B, page 1 of 15 of Resolution No. 6344, services and facilities. Mr. Welsh stated he will meet with the City's City Attorney for clarification. B. Phase II, Code Update Planner Stuart Wagner briefed the Committee on the goals, objectives, and timeline of the Phase II code updates for 2011. Director Snyder explained the four focus areas in detail. Committee and staff discussed miscellaneous aspects of the code changes and timelines, after discussion Committee provided the following feedback: 1. Committee would like to see the following items as a priority: • Master plan process and electrical vehicles evaluation and updates. • Establishment of an administrative variance process. Committee expressed encouragement in saving Hearing Examiner costs if this administrative variance process goes through. Committee request legal be part of the process. Page 2 Planning and Community Development Committee Minutes January 10, 2011 • Cottage Housing and Cluster $ubdivisions; Committee asked-staff to . provide a presentation on this soon so Committee can review: this. C. Ordinance No. 6342 . . Director Snyder and Committee reviewed the neweconomic development incentive in the form of a consfruction sales tax credit, Ordinance No. 6342. The credit~would be limited for four years for specific classes of businesses within the C3 and C4 zoning districts. At the previous meeting; the Committee asked staff to look at additional classes of business.which.may be appropriate for consideration; the additions are itlentified in, the ordinance as items, D through G of page 2 of 4, section 3. Member Partridge expressed his concemed about reducing consfruction tax receipts , from the already low level. Staff and Committee discussed the benefits of providing incentives for new commercial development which will provide sales tax revenue. Member Backus moved and Member Partridge seconded to move forward Resolution No'. 4668.to full City Councit for approval: MOTION CARRIED UNANIMOUSLY 3-0 D. Ordinance No. 6341 Director Snyder provided a briefing of Ordinance No. 6341. Committee and Staff discussed the protection, clause in case of non-payment and the economic benefits of the ordinance. The ordinance provides for voluntary deferrals for a period of two years, 2011 to 2013. The fee deferral will not provide a loss of fees; it will change the time of collection. Director Snyder explained ttiere will be a companion administrative process associated with this ordinance that will include notification to the school districts and Valley Regional Fire Authority for potential deferrals: Committee listened to comments from audience members Garrett Huffman, Master . Builders Association (MBA) and Tanya Nascimento representing the Federal Way School District. Mr. Huffman provided articles addressing this issue. Committee asked staff to provide more updated language to clarify section 13.41:040 ; Collection; page 5 of 64, describing the proeess for failure to pay which refers to the term misdemeanor. Staff will bring this item back for discussion at the February 14. E. Director's Report- 'Mr. Snyder discussed the meeting Councilmember. Norman and Councilmember Wagner had to review the 26 projects the Washington State University Institute of Sustainable Design studenfs have been working on. Committee and staff agreed it would be beneficial.to have a joint meeting with the Planning & Community Development Committee, Public Works Committee, and Downtown Redevelopment Committee to review and provide input on these - concepts. Council will have an opportunity to give the students direction and Page 3 . Planning and Community Development Committee Minutes January-10, 2011 prioritization 'on issues and things the Council'is interested in haVing them work on prior to progressing to the.next phase of work. F. PCDC Matcix T'here' were no changes made to the matrix. VI. ADJOURNMENT . There being no further, business to come: before the Planning and Community • , Development Committee, Chair Norman adjourned the meeting at 6:25 p.m. APPROVED THIS DAY OF , Lynn Norman, Chair Tina Kriss, Planning & Development Clerk , Page 4.