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HomeMy WebLinkAboutAgenda Modification / CTTY OF MeeoYtOrandUm 'WASHINGTON , . To: Planning and Community Development Committee Mayor Lewis . City Clerk From: Department of Planning & Development , Re: Correction: Remove Memorandum for V. G. Resolution No. 4470, replace with corrected version Date: February 14, 2011 Please replace and remove tlie memo for item V. G. Resolution No. 4470 in the . " PCDC packetfor February 14, 2011; an older version was inadvertently inserted: ' . . V. DISSCUSSION and INFORMATION V. G. Resolution No. 4470, Annual Address Corrections . (Tate -10 minubes)* Summary: Review of address change recommendations of the Department Directors and multi-departmerrt Addressing Committee for address numbers that ; are out of sequence, King County addresses within the Aubum address range, . addresses assigned off of an incorrect road, and even/odd addresses on the wrong side of the street: AUBURN * MORE THAN YOU IMAGINED PCDG 2.14.11 3 P9s Re: Revision Memo for V,G. ! Resolution No. 4470 . ~ Submitted by: P & D Staff , ClrYOF * * # MEMORANDUM WASHINGTON TO: Councilmember Lynn Norman, Chair, Planning & Community Development Committee Councilmember Nancy Backus, Vice Chair, Planning & Community Development Committee Councilmember John Partridge, Planning and Community Development Committee CC: Mayor Lewis - FROM: Jeff Tate, Development Services Manager, Planning & Development Departrnent DATE: February 8, 2011 RE: DISCUSSION AND INFORMATION: Resolution No. 4470 - Discussion of proposed address conections. SUMMARY OF ORDINANCE: Ordinance No. 4470 contains 141 recommended address corrections for residential and non- residential propertie's in the City of Auburn. PURPOSE OF DISCUSSION: Throughout the course of the year Planning and Development maintains a list of properties where it has been discovered that the existing address is not consistent with established City addressing standards. Typical examples include numbers that aze not in the conect sequence, odd numbers on the side of the street that are supposed to be assigned even numbers, a King County address in the midst of an Auburn address range, and an address located off of ttie . incorrect road. Pursuant to the Mayor's direction on an annual basis Planning'and Development 'will prepare an ordinance tliat packages all of the address corrections into a single batch that is transrriitted to Committee and Council for review and consideration. Pursuant to 'current City process, the annual address change package must be considered by the multi-departmental Addressing Committee and approved by the Directors of each City Department and the Va11ey.Regional Fire Authority. BACKGROUND: Consistent and logical addressing is necessary for the ensuring ezpedient and accurate emergency service response. Occasionally, enors are discovered as a result of historical address assignment, annezation"s that occurred which incorpora.te properties addressed under _ County protocols, or addresses were established "prior to the adoption of addressing protocols. Chapter 12.52 ACC establis.hes tlie standazds for street names. It states that the Building Official tias authoriza.rion to esta.blisH street naming and addressing standards and that the City is divided into quadrants for which standards are established. 1Vlain Street and Division Street are designated as the axis that creates the quadrants. Additional standards are established that define how a suffix for each street is established (e.g. A Street "NE"). Chapter 15.52 ACC establishes the rules and procedures for assigning building numbers and designates the Building Official as the local responsible official for enforcement of the adopted standards. It states that the Building Official has the authority to establish standards . " and procedures for assigning building numbers that are logical and cons'istent throughout the . City. . The City established an Addressing Committee comprised of representaxives of various city , departments and the Valley Regional Fire Autliority. All.address corrections are presented to the Committee who provides feedback to the Building Official who will incorporate suggestions as necessary. Prior to transmitting a package of corrections through Council Committee and to the City Council, the Building Official also presents the address corrections to the City of Auburn Department Directors and Valley Regional Fire Authority Administrator for additional suggestion and confirmation. The Addressing Committee's consideration and the Directors and Va11ey Regional Fire Authority Administrator's review-and approval were conducted at the end of 2010: PROPOSED IMPLEMENTATION STRATEGY: The life safety benefits of creating a logical and consistent address network aze significant, however it is recognized that an address correction can cause a disruption to affected property owners. As a result; the Department recommends that the following implementation strategies be implemented: 1. One Year Implementation Period:. The Department recommends that the - implementa.tion date for the address change be established as one year from the date thaf it is adopted by,Council. . 2.1. Written Notice to Affected Propertv Owners: Upon adoption of the Ordinance, ' the Department will provide writteri notif cation to all affecte.d property owners and to prouide owners with the time and instructions that they will need to make nece'ssary adjustments to billing accounts, letterhead, checkbooks,.eta In.addition to tliis one year period, Planning and Development has confirmed with the U.S. Postal Service that mail will be forwarded for an additional 12 months (Planriing and, - ; Development. has already notified the U.S. Postal Service that this ordinance contains 141 address conections so thattfiey are aware of the volume). 3. Written Notice to Other Agencies and Comaanies: Upon adoption of the Ordiriance, tlie Department will provide written notification to all pertinent governmental agencies such as the County Assessor Departments, the U.S. Postal Service, City Departments, Valley Regional Fire Authority, Puget. Sound Energy, School Districts, Utility Districts, telecommunication providers, mapping companies, solid waste disposal purveyors, etc. 4. Field Verification: Because the number of agencies and, companies that rely upon accurate address information is yast it is necessary to ensure that there is follow through with address changes in the field (e.g. building numbers need to be updated). 60days into the 90 day window staff will conduct a one day windshield field survey. in order to determine which buildings have been updated. Where it is determined that the numbers have not been updated contact with the owner will occur via follow up letter. Staff has prepared a PowerPoint presentation for all of the recommerided address corrections. Staff wi1T have this PowerPoint presenta.tion available at the meeting and can at the Committee's request can provide more detailed information and overview of a recommended address correction.