HomeMy WebLinkAboutITEM III-A
CITY OF
10 00
.U- - - - AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Change Order #2 to Contract 10-24 Date: February 28, 2011
Department: Attachments: Budget Status Sheet Budget Impact:
Planning and Development and Project Location Ma $130,000
Administrative Recommendation:
Downtown Redevelopment Committee recommend approval of Change Order #2 in the amount of
$130,000 to Contract 10-24 with R.L. Alia for work on project CP0922, City Hall Plaza Improvement.
Background Summary:
The City Hall Plaza Improvement project updates and expands the City Hall Plaza creates an inviting
gathering space for the public and provides downtown open space for future redevelopment. The project
goals are to identify and fix the drainage problem, remove and replace in the Committee approved pattern
the lower level pavement, open the view into the plaza, inclusion of public art, and improve lighting.
Change Order No. 2 includes the additional crushed surfacing base course for the installation of the
Chambermaxx system in the City Hall Plaza and Expanded Plaza. The Chambermaxx system is included
in the project to address a portion of the future stormdrainage needs for the four block redevelopment
area known as Auburn Junction. Change Order No. 2 also includes additional concrete work for the
water feature, electrical work for the Promenade project being done as part of the Plaza project while the
sidewalk along North Division Street was torn out, and the addition of pin piles underneath the staircase.
As part of Budget Amendment #2, which is being processed separately, included will be carryover
amounts for Fund 330, Local Revitalization Funding, and Fund 328, Capital Improvement Fund, into the
2011 budget. There are available funds within Fund 300 to cover the requested amount of $130,000 for
Change Order No. 2.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ® Planning
❑ Park Board ❑ Public Works ❑ Legal ❑ Police
❑ Planning Comm. ® Other Downtown ® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until _I /
Councilmember: Norman Staff: Snyder
Meeting Date: March 1, 2011 Item Number:
AUBURN * MORE THAN YOU IMAGINED
a
BUDGET STATUS SHEET
Project No: CP0922 Project Title: City Hall Plaza Improvement
Project Manager: Elizabeth Chamberlain
O Project Initiation
Initiation Date: May 3. 2010 O Permision to Advertise Date: February 28, 2011
Advertisement Date: Auoust 12. 2010 O Contract Award
Award Date: Seotember 7. 2010 0 Change Order 2 Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted Funds Available
Funding Prior Years 2010 2011 Future Years Total
330 Local Revitalization Fund 1,309,400 585,800 1,895,200
328 Capital Improvement Fund 18,000 670,500 688,500
Total 18,000 1,979,900 585,800 0 2,583,700
Estimated Cost Funds Needed
Activity Prior Years 2010 2011 Future Years Total
Design Engineering - City Costs 26,799 26,799
Design Engineering - Consultant Costs 427,494 39,134 466,628
Construction Contract Bid 523,178 743,735 1,266,913
Change Order #1 90,896 90,896
Change Order #2 130,000 130,000
Authorizied Contingency 60,014 60,014
Other ($78,000 public art and $35,000 plaza
furniture) 68,000 45,000 113,000
Construction Engineering - City Costs 66,277 85,000 151,277
Construction Engineering - Consultant Costs 5,100 11,000 16,100
Total 0 1,116,848 1,204,779 0 2,321,627
330 Local Revitalization Fund Budget Status
Prior Years 2010 2011 Future Years Total
*330 Funds Budgeted (1,309,400) (585,800) 0 (1,895,200)
330 Funds Needed 828,348 822,779 0 1,651,127
*330 Fund Project Contingency 0 481,052 0 0
330 Funds Required 0 236,979 0 244,073
328 Capital Improvement Fund Budget Status
Prior Years 2010 2011 Future Years Total
*328 Funds Budgeted (670,500) 0 0 (670,500)
328 Funds Needed 11 t 288,500 382,000 0 670,500
*328 Fund Project Contingency 0 (382,000) 0 0
328 Funds Required 0 382,000 0 0
* in the Budget Status Sections indicates Money the City has available.
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