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HomeMy WebLinkAbout05-16-2011 Finance Committee .AUBURN F May 16, 2011 - 6:00 PM Annex Room 1 WASHINGTON MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6:00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call Chair Backus, Vice Chair Lynn Norman and Member Rich Wagner were present. Also present during the meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Planning and Development Director Kevin Snyder, and Deputy City Clerk Cathy Richardson. B. Announcements There was no announcement. C. Agenda Modifications Agenda modification included correction of a scriveners error for total payroll vouchers which should be $1,962,638.99. II. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. May 2, 2011 Minutes Vice Chair Norman moved and Member Wagner seconded to approve the May 2, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Claims (Coleman) Claims check numbers 404006 through 404411 in the amount of $4,272,040.51 and dated May 16, 2011. C. Payroll (Coleman) Payroll check numbers 531317 to 531414 in the amount of $842,893.80 and electronic deposit transmissions in the amount of $1,118,745.19 for a grand total of $1,961,638.99 for the pay period covering April 28, 2011 to May 11, 2011 . Committee members reviewed the vouchers and briefly discussed claims voucher numbers 404008, 404032, 404060, 404070, 404080, and 404237. Vice Chair Norman moved and Member Wagner seconded to approve the claims and Page 1 of 3 payroll vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. III. D19CUSSION ITEMS A. Ordinance No. 6361 (Heid) An Ordinance of the City of Auburn, Washington, amending Ordinance No. 5250, adopted June 21, 1999, prohibiting social card games conducted as a commercial stimulant -except for those establishments currently licensed by the Washington State Gambling Commission and/or lawfully operating in the City as of June 7, 1999; establishing penalties for violations; and providing that the moratorium on social card games conducted as a commercial stimulant as established unde(Ordinances 5249 and 5198 be terminated unless this ordinance is determined to be invalid or unenforceable for any reason City Attorney Heid stated that Ordinance No. 6361 provides clarification of the original ordinance establishing the moratorium in 1999. The ordinance has never been challenged by the Gambling Commission. The effect would be that any establishment licensed as of 1999 by_any'regulatory agency authorized to license gambling activities would be entitled to operate card games, with the exclusion of pull tabs and punch boards. City Attorney Heid noted that-the Emerald Downs property was, at the time the, moratorium was established, zoned Industrial and is now zoned Commercial allowing for more flexibility. Industrial zones have more restrictions, with regard to allowable uses. Committee members briefly reviewed Ordinance No. 6361. B. March 2011 Financial Report (Coleman) Director Coleman :reviewed the first quarterly report for 2011, including water revenues, building permits, property taxes, sales taxes, cable tv franchise fees, and business license fees. In response to questions from Chair Backus, Director Snyder explained that the City provides two notices for business license renewals. If still unpaid, it becomes a code compliance issue. At,this time, there are eleven outstanding delinquencies. Through a concerted effort by'Code Enforcement staff via telephone and in-person contact, staff was able to verify those businesses no longer'in operation or they, have collected the delinquent fees. Business license delinquencies are down to eleven from over three hundred last year. Staff continues to work with those eleven businesses.to obtain payment of delinquent business license fees. Member Wagner referred to.page 1.25, Sales Tax, paragraph one, second sentence, and inquired regarding streamlined sales tax mitigation. Director Coleman explained that the State Department of Revenue sets the City's streamlined sales. tax mitigation. That figure isreduced by the amount,paid through voluntary compliance with the. law by out of state businesses . The information and amounts paid via out of state participation are not provided to the City by the Department of Revenue as it is'considered proprietary information. Page 2 of 3 IV. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:25 p.m. APPROVED THE (o~ DAY OF JUNE, 2011. It IL-461W Nancy I dus, Chair Cathy Ric rdson, Deputy City Clerk Page 3 of 3