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HomeMy WebLinkAboutITEM III-AC ~ DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE * ~HI~"I May 23, 2011 MINUTES I. CALL TO ORDER Vice Chair Nancy Backus called the meeting to order at 5:02 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member John Partridge. Staff members present included: Mayor Pete Lewis, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Community Services Manager Michael Hursh, Economic Manager Doug Lein, Contract Economic Development Planner William Thomas, Senior Planner Hillary Taylor, Planner Stuart Wagner, and Planning and Community Development Secretary Tina Kriss. Audience members present included: Wayne Osborne, Lee Michaelis of R.W. Thorpe and Associates, and Robert Whale of the Auburn Reporter. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS III. CONSENT AGENDA A. May 9, 2011 Member Partridge moved and Vice Chair Backus seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 2-0 IV. ACTION A. 2011 Annual Action Plan Amendment Community Services Manager Michael Hursh brought forward the staff report. The preparation of an annual action plan is required by the U.S. Department of Housing and Urban Development (HUD} in order for the City to receive federal funds under the Community Development Block Grant (CDBG) program. The Action Plan outlines proposed expenditures to implement the goals of the City's Consolidated Plan. It identifies federal and local funds expected to be available, indicates the activities on which they will be spent, and sets goals for the number and type of services expected to be provided. The City of Auburn anticipates approximately $250,000.00 of unused Community Development Block Grant (CDBG) funds that will be available for projects that are consistent with federal regulations and objectives and policies of the Auburn Consolidated Housing and Community Development Plan. Planned projects include improvements to Shaughnessy Park, $50,000.00; downtown business facade improvement program, $25,000.00; and acquisition of property to assist Auburn Youth Resources in developing a teen drop-in program, $75,000.00. Planning and Community Development Committee Minutes May 23, 20~ 1 The funds, $153,000.00 and $105,000.00, were originally allocated in the 2010, 2011 action plan to the debt service loan for the Community Center. This project is not ready to move forward and the funds were unused. The funds will be lost if not reallocated. The City will continue to build into the action plan the Community Center as long as it is a viable potential project in the future. Member Backus moved and Member Partridge seconded to forward Resolution No. 4710, CDBG amendment to 2010 and 2011 Annual Action Plans. MOTION CARRIED UNANIMOUSLY 3-0 B. Ordinance No. 6363, Zoning Code Amendments -Mosby Brothers Farms, Inc. Planner Stuart Wagner presented the staff report. Burr Mosby of Mosby Brother Farms Inc. through his agent, Lee Michaelis of R.W. Thorpe and Associates applied for both Comprehensive Plan and Zoning Amendments in June of 2010. This staff report and recommendation addresses the follow-on "privately initiated" amendments to the Title 18 -Zoning of the Auburn City Code's to allow for and regulate the establishment and operation of "agricultural enterprises" on properties with a zoning designation of RC, Residential Conservancy. The Planning Commission, at the May 2011 public hearing, made a recommendation to the City Council for adoption of the proposed code amendments with one modification to a wall signage provision. The Planning and Community Development Committee and the Public Works Committee were satisfied with the code amendments and recommended changes. Ordinance No. 6363 includes minor formatting and non-substantive text changes that were made in conjunction with the Legal Department. If this item moves forward it will go before Council June 6, 2011. Member Backus moved and Member Partridge seconded to forward Ordinance No. 6363, Zoning Code Amendments -Mosby Brothers Farms, Inc. to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. Ordinance No. 6365, Electrical Vehicle Infrastructure Senior Planner Hillary Taylor briefed Committee on the status of Ordinance No. 6365; during the 2009 session the Washington State Legislature passed House Bill 1481 (HB 1481}, an Act relating to electric vehicles. The Bill addressed electric vehicle infrastructure including the structures, machinery, and equipment necessary and integral to support an electric vehicle, including battery charging stations, rapid charging stations, and battery exchange stations. The City of Auburn must allow electric vehicle infrastructure as a use in all areas except those zoned for residential or resource use or critical areas by July 1, 2011. The proposed code changes were brought before Planning Commission for public hearing on May 3, 2011, they recommended Planning and Community Development Committee approve the code amendments as presented by staff. Ms. Taylor reviewed Ordinance No. 6365 with Assistant City Attorneys Steven Gross and Doug Ruth. Legal staff provided comments and suggestions based on the City's Page 2 Planning and Community Development Committee Minutes May 23, 20~ 1 ability to enforce the model ordinance since this is new technology and enforcement issues will need to be determined. After review Committee provided the following feedback: 1. Accessibility - Pg. 6 of 9: Legal staff suggested striking "ro,v~ ~iromon+~ ~f " since handicap accessible parking space is exclusive and within this ordinance handicap accessible electrical vehicle charging station spaces would not be exclusive. Staff will review this language with the City legal department. 2. Lighting - Pg. 7 of 9: Suggestion, remove "shall" and insert "should". 3. Data Collection - Pg 7 of 9: Legal staff recommended striking this section; Committee would like to keep the language to provide access for public safety issues. 4. 18.47.70 Signage-Noticing of Electric Vehicle Charging Stations - Pg. 7 of 9: Rephrase this section to provide recommendations, rights and responsibilities to private citizens for charging stations on their property. Staff will check with legal to define language and bring proposed Ordinance No. 6365 back to Committee. If significant changes are made Committee can determine if this item needs to go back before Planning Commission. B. Phase II -Code Update Project "Information Item" Planner Stuart Wagner reviewed phase two of the Code Update Project previously discussed with Committee January 10, 2011 and subsequently February 14, 2011. Mr. Wagner provided the Committee highlights showing what research the Planners have done related to the code update and the next steps in how the City is handling permitted uses, development standards, parking, and landscaping. Committee and staff discussed parking and design issues. Mayor Lewis stated Municipal Services Committee offered to handle the topiclissue of citywide parking. Chair Norman is unsure if Municipal Services Committee would be the best place to discuss citywide parking since Downtown Redevelopment Committee and Planning and Community Development Committee take care of planning issues. Chair Norman stated she would like to see a more cohesive strategy in taking care of parking issues. Member Backus expressed Planning and Development Committee may be a better fit. Mayor Lewis stated Municipal Services could be used as a second committee in regulating citywide parking hours and enforcement. Member Partridge mentioned Municipal Services Committee space on their agenda to take on a larger project. Planner Wagnerthen reviewed other staff highlights and informed the Committee staff will return in June to seek input on the code update project and planning topics. C. Director's Report Director Snyder and Planning Manager Elizabeth Chamberlain provided a handout showing modifications to downtown parking, permit and public parking, which will take place at the first of June as a result of the promenade construction. Ms. Chamberlain detailed the changes noted on map: Page 3 Planning and Community Development Committee Minutes May 23, 20~ 1 • Red sections -three (3) hour public parking from 9:00 a.m. to 6:00 p.m. Monday through Friday (58 parking spaces). • Blue sections -downtown business and auburn resident permit parking, $10.OOlmonth (117 parking spaces). Parking for downtown employees, downtown business owners, and Auburn residents for long term parking. Commuter parking is limited to Sound Transit garage to make more parking for local downtown businesses. The permit parking is from 6:00 a.m. to 6:00 p.m. Monday through Friday and open parking for nights and weekends • Yellow section -Green River Community College parking (45 parking spaces). • Green section -South Division Street Promenade project construction staging parking. • The "Kiss and Ride" 15 minute parking is being changed to 3 hour parking. Parking StudylPlan Director Snyder stated staff proposes working with Downtown Redevelopment and Planning and Community Development Committees to put together a parking study to develop a long term and short term strategic plan to manage parking in the downtown urban center. Input from The Auburn Downtown Association (TADA) and general public along with other departmental staff would aid in Committees, Council and staff formulating strategies, goals and an action plan. Committee requested holding two meetings; one for input from the general public and the second to provide interaction and obtain feedback on a proposed plan. Committee consensus was that City Council should be making policy regarding parking for the entire downtown including Main Street. Committee is excited about this opportunity to formulate and implement a plan; Committee suggested holding the meeting in a facility that is able to promote Q&A opportunities and interaction between City staff, Council and the public. D. PCDC Status Matrix Minor changes were made to the matrix. If Committee has any questions please contact Director Snyder. VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:19 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina R. Kriss, Planning and Development Secretary Page 4