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HomeMy WebLinkAboutITEM III-AC~ DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE * ~HIG~"OI June 13, 2011 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member John Partridge. Staff members present included: Mayor Pete Lewis, Development Review Engineer Kim Truong, Environmental Protection Manager Chris Andersen, Environmental Planner Jamie Kelly, Economic Development Manager Doug Lein, Senior Planner Hillary Taylor, City Attorney Dan Heid, Financial Planning Manager Martin Chaw, Arts, Parks & Recreation Director Daryl Faber, Planning Manager Elizabeth Chamberlain, Contract Economic Development Planner William Thomas, and Planning and Community Development Secretary Tina Kriss. Audience Members included: Urban Tree Board members Bryce Landrud and Jan Speer, Parks & Recreation Board member Michael R. Hassen, and Seattle-King County Association of Realtors representative Sam Pace. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS There were no announcements or agenda modifications III. CONSENT AGENDA A. May 23, 2011 Member Backus moved and Member Partridge seconded to approve the Consent Agenda as presented. MOTION CARRIED UNANIMOUSLY 3-0 IV. ACTION A. Ordinance No. 6365 -Electrical Vehicle Infrastructure Senior Planner Hillary Taylor provided the staff report; during the 2009 session the Washington State Legislature passed House Bill 1481 (HB 1481}, an Act relating to electric vehicles. The Bill addressed electric vehicle infrastructure including the structures, machinery, and equipment necessary and integral to support an electric vehicle, including battery charging stations, rapid charging stations, and battery exchange stations. The associated RCW 35.63.126 requires that The City of Auburn must allow electric vehicle infrastructure as a use in all areas except those zoned for residential or resource use or critical areas by July 1, 2011. Planning and Community Development Committee Minutes June 13, 2011 On May 3, 2011 Planning Commission held a public hearing and recommended City Council approve ZOA11-0003 as presented by staff with a vote of 7-0 (one member absent). Member Backus moved and Member Partridge seconded to move Ordinance No. 6365 to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 B. Ordinance No. 6342 -Construction Sales Tax Planning Manager Elizabeth Chamberlain presented the staff report on Ordinance No. 6342. This exemption opportunity would be for purchasers who have paid a tax authorized under the provisions of Chapter 3.60 (Sales and Use Tax} of the Auburn City Code on construction materials, fixed equipment, or machinery installation directly related to the construction of new commercial buildings, redevelopment of existing vacant buildings 25,000 square feet or greater, expansion of existing commercial buildings that create new or expanded building floor area that generates additional sales tax revenue on property zoned Downtown Urban Center (DUC), C3 (Heavy Commercial District), and C4 (Mixed Use Commercial) or on sales of or charges made for labor and services rendered in respect to such construction or installation of such machinery or equipment. Ordinance No. 6342 would be in effect for a period of four years. Staff reviewed the proposed changes from when the Committee last reviewed the draft ordinance. The Committee did not have any concern over the proposed changes. Member Backus moved and Member Partridge seconded to move Ordinance No. 6365 to full City Council for approval. MOTION CARRIED UNANIMOUSLY 3-0 V. DISCUSSION and INFORMATION A. Parks & Recreation Board Update Parks, Arts and Recreations Director Daryl Faber reviewed a PowerPoint presentation highlighting the milestones and upcoming plans for Parks, Arts and Recreation. Mr. Faber stated the year has been very successful given the state of the economy, programs have continued to grow. The teen center at Les Gove will enable the late night activities to grow and expand the teen program. Auburn Special Olympics was a successful event. The Committee stated staff was wonderful and caring to participants and visitors; this event is very valuable. Director Faber stated a new tennis league will be introduced this year; a grant has been procured to redo the tennis courts at Game Farm Park. The theatre has experience the highest percentage of growth. The senior center continues to provide many opportunities for seniors. Special events through Auburn Parks continue to grow. Mary Olson Farms will have their grand opening on Saturday, June 18, 2011. The City applied for a playground grant for $20,000.00 for Game Farm Park. Petpalooza will receive a national top award which Mayor Lewis will accept at the Annual Conference of Mayor's next week. Page 2 Planning and Community Development Committee Minutes June 13, 2011 Several regional cities have come to look at the City of Auburn's Discovery Playground. The Kent School district had two busses of kids last week to play on the playground. The King County Library has moved to the old Herr Lumber site for the next year and the United Rental building has been purchased, currently being used as a parking lot. The Auburn Activity Center Gymnasium will be open in summer, 2011. Lea Hill Park has a completed master plan as part of the Green River Community College and City land exchange, it is expected to go to bid in late fall or winter with construction beginning in spring. Jacobsen Tree Farm's 31 acre park master plan continues to progress. The City will begin a potential pilot project this year for an off leash dog park. The lights at the Game Farm Park have been replaced saving the City $30,000.00 per year. Within a day the City sold out the community garden off 8th street; authorization for Garna Jones Community Garden will be implemented in 2011 adjacent to Auburn School District Administration Building. The Veterans Building was renamed to William C. Warren Building in 2011. Parks, Arts and Recreation board member Michael R. Hassen reviewed upcoming activities by the board; the 6 year Parks and Recreation Plan will be updated. The board will evaluate options to update Game Farm Park's play and concession areas. Success of the off leash area at Roegner Park will be reviewed. The transfer of the pig farm park property between the State of Washington and King County has been completed. The board will evaluate funding opportunities for increased programming of afterschool teen programs for education, fitness and recreation at Les Gove Park. The board will also evaluate long-range funding options for capital and operation of City park systems. Committee asked Director Faber to provide the PowerPoint to PublicAffairs Manager Dana Hinman. B. Urban Tree Board Update Parks, Arts and Recreations Director Daryl Faber introduced board member Bryce Landrud to provide updates from the Urban Tree Board. Mr. Landrud stated the board is currently developing a program to assist residence in obtaining protection of significant trees or Historic trees in the City of Auburn. The City will be working with owners to provide historical tree designation and ownership of the responsibilities. The board is working with the Planning & Development to designate areas around the City as reforest areas to improve volunteer and resident care of reforesting. The board will be sending out a quarterly article to assist City residence with information for pruning and tree care soon to be published in the Auburn Reporter member Janice Speers stated. Mr. Landrud stated booths have been set up at large City events to provide tree care resources. Mayor Lewis asked the Urban Tree Board to provide recommendations to the Parks Department for post planting maintenance to treescapes once development is complete. The Parks Department can then forward the recommendation to the Planning & Development Department to move forward to Planning & Community Development Committee. Page 3 Planning and Community Development Committee Minutes June 13, 2011 Sam Pace of the Association of Realtors invited the Urban Tree Board to insert the quarterly articles to their web site to assist in educating the public and increase content for theirwebsite. C. Resolution No. 4715 -Environmental Park Wetlands Trail Boardwalk Environmental Protection Manager Chris Andersen and Development Review Engineer Kim Truong reviewed the Environmental Park Wetland Trail project. The AEP Boardwalk Trail project includes the design and construction of a 1,200-foot pedestrian trail through the AEP that will run between and connect West Main Street with the AEP bird and wildlife viewing tower located on Western Avenue. The majority of the trail will consist of an approximately 1,100-foot elevated wooden boardwalk that is designed to minimize impacts to AEP wetlands, and will allow for year-round use of the trail, including the seasonal periods when water levels in the AEP wetlands are elevated. The boardwalk is designed as a six foot wide, elevated wooden structure supported on pin pile foundations, with curbing on both sides, and guard rails in locations where the boardwalk is more than 30 inches above ground surface andlorwhere there are areas of seasonal standing water. Funding for the Boardwalk Trail project is provided by a $571,850 grant received by the City from the Interagency Committee for Outdoor Recreation (now Resource Conservation Funding Board, administered by the Washington Recreation and Conservation Office} in 2007 and City two (2) matching funds. In 2008, the City requested and was subsequently authorized to reprogram the use of a portion of the grant funds from wetland mitigation bank creation to design and construction of the bird and wildlife viewing tower, which was constructed later in 2009. In 2010, the City requested and was subsequently authorized to use the use the grant funds for acquisition of the 29-acre Auburn Land Company property at the north end of the AEP which was acquired late last year, and to use the balance of the grant funds (approximately $127,350) to design and construct the boardwalk trail and to design and plant a native vegetation habitat enhancement buffer along SR 167. The resultant design and construction budget forthe project is $274,700.00. For construction of the boardwalk trail, staff proposes to contract with the Washington Conservation Corps (WCC). Staff proposes to contract with the WCC for construction of the boardwalk trail, subject to a finding of special market condition by the City Council. A draft of Resolution No. 4715 that would constitute such a finding and a draft contract with WCC is attached for the Committee's review. The boardwalk trail project is currently in the permitting process with state and federal agencies. Construction is scheduled to start August 1, 2011 and complete by mid September 2011. Committee expressed their support of having Washington Conservation Corps contract forthe work and complimented staff on theirwork forthis project. D. Director's Report There was no report provided at this meeting. E. PCDC Status Matrix Chair Norman pointed out minor changes in the PCDC Matrix. Chair Norman informed staff the Economic Development update, No. 31 of the matrix, will take place at the July 11, 2011 meeting. Page 4 Planning and Community Development Committee Minutes June 13, 2011 VI. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:13 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina Kriss, Planning and Development Secretary Page 5