HomeMy WebLinkAbout09-12-2011 ITEM V-A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Interagency Agreement Between King County and the City of Auburn for
Engineering-Related Services for Fenster Levee Setback Phase II
Project
Date:
September 7, 2011
Department: Planning and
Development
Attachments:
Project Vicinity Map
Interagency Agreement Between King
County and the City of Auburn for
Engineering-Related Services
Budget Impact: Direct -
$35,000 (already budgeted in
City parks construction fund);
Indirect - $604,103
(remaining balance is grant
funding)
Administrative Recommendation: Committee to recommend to City Council introduction and adoption
of Interagency Agreement
Background Summary:
The Fenster Levee Setback Phase II project involves the design, permitting and construction for in-stream
and riparian habitat restoration and floodwater conveyance increase through the setback of 700 feet of
the Fenster Levee approximately 300 feet landward of its current location. The maximum project cost will
be $639,103 Project funding is comprised of the following funding sources:
Salmon Recovery Fund Board = $304,103
Washington State Recreation and Conservation Office = $100,000
King Conservation District WRIA 9 = $200,000
City of Auburn (Budgeted Parks Construction Fund No. 321.00.576.802.65) = $35,000
The City previously contracted with King County to complete the Fenster Levee Setback Phase I project
in 2006. Based on King County’s experience with these types of projects and the successful partnership
for the Phase I project, staff is recommending that the City Council approve an interagency agreement
with King County to complete the second phase of the project. An interagency agreement process is
authorized under state law. As proposed, King County Water and Land Resource Division would provide
design, technical engineering and construction oversight services while King County Road Division would
conduct construction. Project design would occur from September 2011 to June 2012 and construction is
anticipated from July 2012 to December 2012 with any in-water work to be complete by September 2012.
King County Water and Land Resource Division would be responsible for obtaining all required local,
state and federal permits and approvals, as applicable.
Fenster Levee is owned and operated by the King County Flood Control District. Staff has previously
coordinated with the District regarding this project. Following consultation with the City Attorney’s Office
and Risk Management, staff has requested written confirmation of the District’s approval of this project
prior to submitting the Agreement to full Council and expects this approval shortly. The Committee’s
recommendation on the Agreement to the City Council will not be forwarded until receipt of this approval.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works Legal Police
Planning Comm. Other Public Works Human Resources
Information Services
Action:
Committee Approval: Yes No
Council Approval: Yes No Call for Public Hearing ___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until ___/___/____
Councilmember: Norman Staff: Strasbourger
Meeting Date: September 12, 2011 Item Number:
INTERAGENCY AGREEMENT BETWEEN KING COUNTY AND THE CITY OF
AUBURN FOR ENGINEERING-RELATED SERVICES
This Agreement is made and entered into by King County, Washington, hereinafter referred to as
"County" and the City of Auburn, a Washington municipal corporation, hereinafter referred to as
“Auburn” or “City," collectively referred to as the "Parties," or singularly, "Party," in order for
King County, through its Water and Land Resources Division (“WLRD”), to provide technical
and management services to support the City in constructing the Fenster Levee Setback Project
Phase II ("Project").
The Parties mutually agree as follows:
I. Purpose
The purpose of this Agreement is to set forth the terms under which the County will
provide technical and management services to the City, as described in Exhibit One,
attached to this Agreement and incorporated herein and made a part hereof.
II. Administration
A. The City and the County shall each appoint an administrator to ensure ongoing
compliance with this Agreement and to resolve any conflicts. The administrators shall
communicate on an as needed basis. Either Party's administrator is authorized to
convene a meeting with a minimum of ten (10) calendar days’ written notice to the
other.
B. Any conflict that is not resolved by the administrators within ten (10) working days of
a meeting held to discuss the conflict shall be referred for resolution to the City’s
Planning & Development Director and the County’s WLRD Director. If the conflict
cannot be resolved by the Planning & Development Director and the WLRD Director,
it shall be referred to the Mayor and the Director of the King County Department of
Natural Resources and Parks (DNRP) for resolution. In the event that the conflict
cannot be resolved by the Mayor and the DNRP Director, either Party may seek
interpretation or enforcement of the terms of this Agreement, or relief or remedy from
1
a breach of the terms of this Agreement, in law or equity.
C. All communications regarding this Agreement shall be sent to the Parties at the
addresses listed below unless a Party gives notice of a change of address. Any
written notice shall become effective three business days after the date of mailing by
registered or certified mail.
To the City of Auburn
Chris Andersen, Environmental Protection Manager
25 West Main Street
Auburn, WA 98001
To WLRD
Jon Hansen, Supervising Environmental Scientist
King Street Center
201 S Jackson Street, Room 600
Seattle, WA 98104-3855
III. Responsibilities of the Parties
A. King County:
1. Shall provide services as outlined in Exhibit One, including:
• Complete a design for a capital project, scaled for a maximum total Project
cost of $600,000, similar to Alternative 1B outlined in the Fenster Levee
Setback Project Phase II Site Assessment and Alternatives Analysis.
• Submit designs for the City’s review and comment at the 30% and 60%
design milestones.
• When comments from the 60% design review have been incorporated and
both Parties have approved the design, designate a licensed Professional
Engineer who will finalize the plans, stamp them with a Professional
Engineers stamp, and serve as the Project’s Engineer of Record.
• Obtain all necessary permits as agent for the City to construct the Project per
the final design.
2
• Manage and coordinate construction activities in compliance with all
applicable permit conditions, including installation of plantings, to Project
completion.
2. Shall act as a contractor for the provision of services provided for herein, and will
not purport to represent the City in other matters unrelated to these services.
Control of personnel standards of performance, discipline, and all other aspects of
work shall be governed entirely by the County. All persons from the County
rendering service hereunder shall be for all purposes employees of the County.
To the extent applicable, the County shall include the requirements in Article VIII
below in any subcontract executed for the performance of services under this
Agreement.
3. Shall furnish all personnel, resources, and materials deemed by the County to be
necessary to provide the services provided for herein.
4. Shall not have responsibility for Project monitoring, maintenance or repair after
completion of Project construction.
B. Auburn shall:
1. Attend all pertinent meetings, respond to information requests, review draft
documents and plan sets, and participate in design decisions in a timely manner
consistent with the timeline described in Exhibit One. The City will also accept
and sign off on all deliverables as appropriate or provide a timely reason as to
why such sign-off is not being undertaken.
2. Obtain in a timely manner any rights-of-way and easements necessary for Project
Construction.
3. Procure Project construction services under a separate contract, with contractor(s)
of the City’s choosing.
4. Issue a Notice to Proceed to Construction upon receipt of Final Plans and copies
of all necessary permits.
5. Upon Project construction completion, be responsible for all permit-required post-
construction monitoring. Costs associated with post-project monitoring are not
addressed in this Agreement.
3
IV. Costs and Billing
A. The City will pay the County for the actual costs, including labor, materials and fees,
to complete tasks as outlined in Exhibit One, up to an amount not to exceed
$228,932.00 Estimated costs per task are as outlined on Exhibit Two, attached to this
Agreement and incorporated herein and made a part hereof.
B. The County will invoice the City on a quarterly basis for services rendered. The City
will pay invoices within 60 days of receiving the invoice with all required backup
documentation as detailed below.
C. The County will supply documentation of all expenditures including invoices, labor
summaries, timesheets, etc. as necessary for the City to submit required
documentation for grants received from third parties. The City is responsible for all
grant management and compliance requirements.
V. Effectiveness, Duration, Termination and Amendment
A. This Agreement is effective upon signature by both Parties and will remain in effect
until December 31, 2013.
B. This Agreement may be terminated by either Party upon 30 days written notice. In
the event of termination, payment will be made by the City for work performed by the
County to the date of termination.
C. This Agreement may be amended only by written agreement of the Parties.
D. This Agreement is not assignable by either Party, either in whole or in part.
E. This Agreement is a complete expression of the intent of the Parties and any oral or
written representations or understandings not incorporated herein are excluded.
F. The Parties recognize that time is of the essence in the performance of the provisions
of this Agreement.
G. Waiver of any default shall not be deemed to be waiver of any subsequent default.
Waiver of breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach and shall not be construed to be a
modification of the terms of the Agreement unless stated to be such through written
approval by the parties which shall be attached to the original Agreement.
H. Funding or obligation under this Agreement beyond the current appropriation year is
4
conditional upon budget appropriation by the legislative authority of each Party.
Should such appropriations not be approved, this Agreement will terminate at the
close of the last year for which appropriation has been provided.
VI. Unforeseen Circumstances
A. The Parties recognize that during the course of conducting activities provided for in
this Agreement unforeseen circumstances may arise that could cause significant
changes to the Project scope, schedule and or budget. Such unforeseen circumstances
may include but not be limited to the discovery of the presence of archeological
artifacts at the Project site or the discovery of toxic materials on the Project site, or
significantly higher than anticipated contract bid or other cost.
B. If the unforeseen circumstances will affect the Project schedule, the Parties may
jointly decide to modify the schedule to accommodate resolution of the unforeseen
circumstances.
C. If the unforeseen circumstances are projected to cause the budget as outlined in
Exhibit Two to be exceeded, the Parties may agree to modify the Exhibit One Scope
of Work to bring the cost of the services within budget. Any change in scope that
would cause the total costs of services provided under this Agreement to exceed
$228,932 shall be contingent on the appropriation of Auburn’s legislative authority of
the funds necessary to meet the cost overage.
D. If due to unforeseen circumstances, the Parties agree that the Project and the services
provided under this Agreement cannot go forward as planned, this Agreement may be
terminated per the terms of Agreement Section V.B.
VII. Indemnification
A. To the extent not within any immunity conferred by law on Auburn and on King
County, Auburn agrees to hold harmless and indemnify the County, its officers,
officials, employees, and agents, while acting within the scope of their employment
for the services provided for herein, from any and all costs, claims, judgments,
penalties, and/or awards of damages, arising out of or in any way resulting from a
negligent act or omission of Auburn, it officers, officials, employees or agents in
5
performing its obligations under the terms of this Agreement. To the extent not
within any immunity conferred by law on King County and on Auburn, King County
agrees to hold harmless and indemnify Auburn, its officers, officials, employees, and
agents, while acting within the scope of their employment for the services provided
for herein, from any and all costs, claims, judgments, penalties, and/or awards of
damages, arising out of or in any way resulting from a negligent act or omission of
King County, its officers, officials, employees or agents in performing its obligations
under the terms of this Agreement. In the case of negligence of both the City and
King County, any damages that may be allowed shall be levied in proportion to the
percentage of negligence attributable to each Party, and each Party shall have the
right to seek contribution from the other Party in proportion to the percentage of
negligence attributable to the other Party.
B. Each Party agrees that its obligations under Section A of this Article extend to any
claim, demand, and/or cause of action brought by, or on behalf of, any of its
employees or agents. For this purpose, each Party, by mutual negotiation, hereby
waives, with respect to the other Party only, any immunity that would otherwise be
available against such claims under the Industrial Insurance provisions of Title 51
RCW; provided that such waiver shall not preclude any indemnifying Party from
raising such immunity as a defense against any claim brought against the
indemnifying Party by any of its employees.
C. The Parties recognize that the Project is intended to increase protection against
flooding and its damages for the City, its citizens, and property within and around the
City. However, such efforts at increasing protection are no guarantee that flooding
and damage will not occur. In the event that flooding does occur, King County and
Auburn shall continue to enjoy the immunity for flood prevention measures conferred
by law, and it is the intention of the Parties that the City shall likewise be included
within such immunity to the extent allowed by law, and to the extent not covered by
the City's reasonable exercise of its police powers. Nothing in this Article VII shall
be construed to eliminate, reduce, or otherwise abrogate any immunity conferred on
King County or Auburn in connection with acts or omissions arising out of the
Project. Nothing in this Agreement shall be construed as conferring any rights on any
6
third party.
D. In the event that a Party incurs any judgment, award, and/or costs, including
reasonable attorney's fees, arising from actions, to enforce the provisions of this
Article and prevails in such actions, all such fees, expenses, and costs shall be
recoverable from the other Party. The indemnification provisions in this Article VII
shall survive the termination of this Agreement.
VIII. Compliance with Conditions Pertaining to Auburn’s Salmon Project Agreement
with the State of Washington through its Salmon Recovery Funding Board
A. Partial funding for the Project derives from federal funding for salmon conservation
provided to Auburn through a grant agreement with the State of Washington Salmon
Recovery Funding Board ("Funding Board"). The grant agreement sets specific
requirements for and restrictions on the use of the funds provided, including funds
passed through to third parties to complete Project work. The terms in this Section
VIII derive from the requirements in the grant agreement.
B. The County will implement this Agreement in accordance with applicable federal,
state, and local laws, regulations and the Washington State Recreation and
Conservation Office (“RCO”) and the Funding Board policies.
C. The County shall comply with, and the City is not responsible for determining
compliance with, any and all federal, state, and local laws, regulations, and/or policies
applicable to the Project, including, but not limited to: Industrial Insurance Coverage;
Architectural Barriers Act; permits (shoreline, Hydraulics Project Approval,
demolition); land use regulations (critical areas ordinances, Growth Management
Act); federal and state safety and health regulations (Occupational Safety and Health
Administration/Washington Industrial Safety and Health Act); and Buy American
Act.
D. Endangered Species – For this Project, the County shall not commence with clearing
of riparian trees or in-water work unless either the County has complied with 50 CFR
223.203(b)(8), limit 8 or until an Endangered Species Act consultation is finalized in
writing by the National Oceanic and Atmospheric Administration. Violation of this
requirement may be grounds for terminating the Auburn - RCO agreement and may
7
constitute a breach of this Agreement. This Section D. shall not be the basis for
creating any enforcement responsibility by the City.
E. Nondiscrimination Laws – The County shall comply with all applicable federal, state,
and local nondiscrimination laws and/or policies, including but not limited to the
Americans with Disabilities Act; Civil Rights Act; and the Age Discrimination Act.
In the event of the County’s noncompliance or refusal to comply with any
nondiscrimination law or policy, this Agreement may be rescinded, cancelled, or
terminated in whole or in part, and the County may be declared ineligible for the City
to hire with any further grant awards from the Funding Board. The County is
responsible for the consequences arising from the County’s failure to comply with
these nondiscrimination laws, when applicable.
F. Prevailing Wage – The County agrees to pay the prevailing rate of wage to all
workers, laborers, or mechanics employed in the performance of any part of this
contract when required by state law to do so, and to comply with the provisions of the
Davis-Bacon Act, other federal laws and Chapter 39.12 RCW, as amended, and the
rules and regulations of the Department of Labor and Industries.
G. Restrictions on Use of Agreement funds – No part of any funds provided under this
Agreement shall be used, other than for normal and recognized executive-legislative
relations, for publicity or propaganda purposes, or for the preparation, distribution, or
use of any kit, pamphlet, booklet, publication, radio, television, or video presentation
designed to support or defeat legislation pending before the U.S. Congress or any
state legislature. No part of any funds provided under this Agreement shall be used to
pay the salary or expenses of any County official, staff, employee or agent related to
any activity designed to influence legislation or appropriations pending before the
U.S. Congress or any state legislature.
H. Debarment or Suspension – The County certifies, by signing this Agreement, that
neither it nor its officials nor any other lower tier participants (defined as any other
entity to which the County passes funds under this Agreement) are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
The County agrees that it shall provide immediate written notice to the City if at any
8
time the County learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
I. Should the County enter into a subcontract for the purposes of implementing the
terms of this Agreement, the County agrees by signing this Agreement that it will
verify that the entity with whom it enters such subcontract is not excluded or
disqualified. The County will do this by:
1. Checking the federal Excluded Parties List System (www.epls.gov) for that entity;
or
2. Collecting a certification from that entity; or
3. Adding a clause or condition to the subcontract with that entity.
The County agrees by signing this Agreement that it shall not knowingly enter into a
subcontract with an entity which is debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized
by Auburn and RCO. Auburn and the County may rely upon a certification of a
prospective lower tier participant that it is not debarred, suspended, ineligible, or
voluntarily excluded from the subcontract, unless it knows that the certification is
erroneous.
IX. Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the County as part of his performance of this Agreement (the “Work Products”) shall be
owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City.
X. Records Inspection and Audit
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
9
XI. Continuation of Performance
In the event that any dispute or conflict arises between the parties while this Agreement
is in effect, the County agrees that, notwithstanding such dispute or conflict, the County
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
XII. Counterparts
This Agreement may be executed in counterparts.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement on the
day of , 2011.
Approved as to Form King County:
By: By: ___________________________
Title: Deputy Prosecuting Attorney Title: Department Director
Department of Natural Resources and Parks
Approved as to Form City of Auburn:
By: By: ___________________________
Title: City Attorney Title: Mayor, City of Auburn
10
Exhibit One
Scope of Work
Fenster Levee Setback Project, Phase 2
Project Overview
The City of Auburn’s Fenster Levee Setback project (“Project”) will restore in-stream and
riparian habitat and increasing floodwater conveyance within the Green River by setting back
approximately 700 feet of the Fenster Levee from the river’s edge to a point roughly 300 feet
landward from its existing location. Project goals are:
• increasing the channel cross-section, thereby improving local flood conveyance through
the affected reach of the lower Green River;
• slowing floodwater velocities, thereby reducing erosion, and increasing flood refugia for
juvenile salmonids; and
• restoring quantity and quality of floodplain and riparian habitat along the river stretch.
Phase 1 of the Project was completed in 2006. On November 29, 2010, Auburn entered into an
agreement with King County to perform site assessment/data collection and feasibility and
alternative analysis for Phase 2 of the Project.
Under this scope of work and attached agreement, King County will provide the following
services to assist the City in completing Phase 2 Project construction:
• Project management
• Cultural Resources Site Assessment and Associated Coordination with tribes and
regulators
• Design
• Permit Submittal on behalf of Auburn and Regulatory Agency Coordination
• Construction management and inspection
The Project will be funded using a combination of federal, state, and local grant money from the
King Conservation District and the Salmon Recovery Funding Board, along with local
stormwater funds provided by the City of Auburn. These funds will be used to pay for the
design, permitting, and construction of the project including the technical support described
below in this scope. Total Project funding available is $600,000.
Timeline
Tasks outlined in this scope of work will be completed in three phases: 1) completion of site
assessment (cultural resources and survey); 2) design and permitting; and 3) construction. Phase
1 will be completed by October 1, 2011 or two months after the approval of the technical
services agreement authorizing the work, whichever is later. Phase 2 will proceed as soon as the
cultural resources site assessment and survey have been completed. Phase 3 will begin upon
issuance of the Notice to Proceed to construction by the City of Auburn. Construction dates will
depend on approval of the final design, issuance of all necessary permits and local, state or
11
federal permit conditions regarding work in the river. In-channel construction will be completed
by the close of the “fish window” stipulated by the Hydraulic Project Approval issued by
WDFW for the project (probably September 15, 2012).
Tasks
1. Project Management
This task includes:
• Preparing scope, schedule, and budget
• Monitoring/controlling project work, coordinating project tasks
• Reporting on status
• Managing communications,
• Directing the King County Design Team and Construction Management and Inspection
Team
Deliverables:
• Final Project scope, schedule, and budget.
• Bills/invoices and supporting documentation to match project funding grant
requirements.
• Monthly written progress reports providing updates on project progress and status,
including scope, schedule and budget.
Schedule: Ongoing through to project completion (projected to be by the end of the second quarter of
2013).
2. Cultural Resources Investigations
This task includes:
• Completing cultural resources site assessment.
• Coordinating with the State Recreation and Conservation Office (RCO), Native
American tribes and the State Department of Archaeology and Historical Preservation
(DAHP) to complete State regulatory requirements and processes.
Deliverables:
• Copies of completed Cultural Resources Survey of Project site.
• Fulfillment of either the Washington State Executive Order 05-05 or National Historic
Preservation Act (NHPA) Section 106 process requirements.
Schedule: Site investigation will be completed within two months of execution of this
Agreement.
Assumptions:
No Register-eligible artifacts or sites are discovered or determined to be affected during
12
investigations or construction of the project. If such artifacts are found, it would likely
increase the cost of both Task 2 and the overall Project.
3. 30 Percent, 60 Percent, and Final Engineering Designs
Tasks include:
• Completing 30 percent design, including survey, base map preparation, setback levee
alignment, structure positions, preparation of 30% plan set and updated construction cost
estimate.
• Completing 60 percent and final designs, including engineering analysis, design, right-of-
way acquisition (to be undertaken and completed by Auburn), preparation of construction
plans, technical specifications, cost estimates, planting plan, and final stamping by the
engineer-of-record. The engineering design will be based on Alternative 1B from the
Fenster Levee Setback Project Phase II Site Assessment and Project Alternatives
Analysis, as modified to reduce construction costs.
• Performing constructability review to identify any potential issues and risks during
construction.
• Coordinating with the City on design modifications.
• Develop Operations and Maintenance Manual.
Deliverables:
• Copies of 30 percent plan set, revised cost estimate, and related documents for Auburn’s
review and approval.
• Copies of 60 percent and final construction plans stamped by the engineer-of-record,
construction cost estimate, related documents for review and concurrence.
• Operations and maintenance manual.
Schedule: 30 percent plan set will be completed and available for review by Auburn on or
before Dec. 1, 2011. 60 percent plan set and related documents will be completed and available
for review by March 31, 2012. Final plan set and related documents will be completed and
available for review by May 15, 2012. These deadlines are contingent upon the assumptions
below and at the end of this scope of work.
Assumptions: Final Design will be based upon the 60% plan set. Costs would be higher for
more detailed plans and specs required for contractor procurement.
4. Permitting/Regulatory Compliance
This task includes:
• Preparing and submitting all permit applications as agent for the City of Auburn.
Required permits/compliance actions are assumed to be: Hydraulic Project Approval
(HPA) from WDFW, via expedited process for fish habitat enhancement projects;
NPDES Construction Permit;“Limit 8” Endangered Species Act compliance certification;
Executive Order 05-05 (Historic Preservation) compliance.
13
• Communicating with review agency staff during permit review and negotiation of permit
conditions.
• Updating City staff via phone/e-mail on regulatory agency interactions.
Deliverables: Completed/submitted permit applications and “Limit 8” form.
Schedule: Permit applications will be submitted after completion of the 60 percent plan set.
Permits are expected to be issued by June 30, 2012 to prevent delays to the construction
schedule.
Assumptions: Project qualifies for “Limit 8” certification of ESA compliance and expedited
Fish Enhancement Project permitting from WDFW, and does not require SEPA, local permitting
or permitting from the US Army Corps of Engineers. If the project does not qualify these
permits and certifications, permitting and regulatory costs will be higher.
5. Construction Coordination and Supervision
This task includes:
• Perform constructability review.
• Assist Auburn in obtaining a construction contractor
• Transmit construction-ready plans/documents to contractor.
• Obtain construction cost estimate from contractor.
• Develop change order procedures and decision protocols/thresholds.
• Coordinate with contractor on construction, including pre-construction meeting,
construction schedule, materials purchases, right-of-entry verification, traffic control/road
closure plan.
• Oversee erosion control and perform Certified Erosion and Sediment Control Lead
(CESCL) responsibilities to comply with NPDES requirements.
• Perform daily inspections and complete daily field activity reports.
• Coordinate archaeological and cultural resources monitoring of excavation work.
• Purchase plants and oversee planting installation.
• Perform punch-list inspection with City staff.
Deliverables:
• Construction Management Plan (CMP).
• Construction schedule.
• Information/materials necessary for Auburn to issue Notice to Proceed.
• Written documentation of various construction planning elements.
• Weekly progress summaries with daily field activity reports, change order log, submitted
weekly erosion and sediment control monitoring reports by CESCL.
• Punch-list inspection summary.
Schedule: Auburn will have information and materials necessary to issue the Notice to Proceed
by June 30, 2012. Construction, except for planting, will be completed by the end of the “fish
window” as dictated by WDFW (likely September 15, 2012). Planting is expected to be
14
completed by late March 2013.
Assumptions: The City of Auburn will negotiate a separate agreement with a contractor for
construction of the project. The form and content of the construction agreement will be
determined by the parties. If 100% plans and specifications are required to obtain bids from
contractors, extra costs will be incurred.
6. Project Closeout
This task includes administrative closeout and as-built drawing preparation, including
documentation of any field changes.
Deliverables:
• As-built plan set.
• Financial reports and related documents.
• Documentation of any field changes.
Schedule: Project close-out will be completed by June 30, 2013.
15
16
Exhibit Two
Estimated Costs
Auburn’s total project budget (including construction) is $600,000. This scope of work covers
project management, design, permitting, and construction coordination and supervision services
to be provided by King County WLRD. Construction costs will be paid under a separate
agreement/contract between Auburn and contractor(s).
Estimated Service Costs
Task Budget ($) Projected Completion
date
1. Project Management * $17,585 June 30, 2013
2. Cultural Resources Investigations $15,500 60 days after
agreement execution
3. Design (30% through Final)* $60,400 May 15, 2012
4. Permitting/Regulatory Compliance $9,845 June 30, 2012
5a. NTP issued by Auburn $0 July 16, 2012
5b. Construction Coordination and
Supervision *
$36,418 September 15, 2012
5c. Archaeological Monitoring $16,000 September 15, 2012
5d. Planting $22,528 March 30, 2013
6. Project Closeout/As-builts* $4,870 June 30, 2013
Estimated Cost of Tasks $183,146
+ 25% Contingency** $45,786
Total $228,932 June 30, 2013
* This project is subject to funding source limitations for Architectural and Engineering activities (A&E).
Budget for starred tasks shall not be exceeded without prior written authorization by the City. Costs for
other tasks may be shifted between tasks as long as the total budget ($228,932) is not exceeded.
** Contingency funds shall not be expended without prior written authorization from the City, specifying the
amount of funds to be expended and the task(s) to which the authorized funds are to be allocated.
LEAHILLTENNISCOURTS
FORESTVILLATOTLOT
INDIANTOMPARK
LESGOVECOMMUNITYCAMPUS
SCOOTIEBROWNPARK
FULMERPARK
NORTHGREENRIVERPARK
FENSTERPROPERTY AUBURNNARROWSNATURALAREA
AUBURNDALEPARK
KINGCOUNTY
MUCKLESHOOTCASINO
SE 320TH ST
SE 3 1 9 T H CT
SE 316TH ST
F
S
T
SE
17TH ST SE
5TH ST SE
SE 316TH PL
PIKE
PL
NE
6TH ST SE
107TH
PL
SE
1
0
5
T
H
P
L
S
E
8TH ST SE
7TH ST SE
12TH ST SE
15TH ST NE
J
ST
SE
K
ST
SE
6TH ST NE
4TH ST SE
14TH ST NE
L
ST
SE
R
I
V
E
R
V
I
E
W
D
R
N
E
16TH ST NE
116TH
AVE
SE
115TH
PL
SE
P
I
K
E
ST
NE
I
ST
NE
SE 319TH ST
112TH
AVE
SE
N
S
T
SE
14TH
PL
SE
SE 315TH ST
O
CT
SE
U
ST
SE
T
ST
SE
SE 321ST PL
ELM
ST
SE
U PL NE
PIKE
ST
SE
106TH PL
SE
1
0
8
T
H
P
L SE
SE 318TH CT
S K Y W A Y L N S E
19TH PL
SE
SE 315TH CT
20TH CT SE
1
2
T
H
P
L
NE
GINKGO
ST
SE
20TH ST SE
S
K
Y
W
AY PL S E
I P
L
N
E
S E 3 2 7 T H S T
SE 314TH PL
F
CT
SE
H
ST
SE
U
ST
NE
19TH ST SE
SE 317TH P L
SE 322ND ST
K
ST
SE
7TH ST NE
DOGWOOD
ST
SE
9TH ST SE
2N D S T NE
K
ST
NE
12TH ST NE
1 7 T H S T S E
M
ST
NE
V
ST
SE
4TH
PL
N
E
107TH
AVE
SE
O
ST
NE
113TH
AVE
SE
14TH ST SE
117TH
AVE
SE
108TH AVE
SE
SE 318TH PL
1S T ST N E
K
ST
NE
3R D ST NE
SE 324TH LN
16TH ST SE
SE 319TH PL
2ND ST SE
SE 312TH PL
4TH S T N E
E MAIN ST
11TH ST N E
DOGWOOD
DR
SE
15TH ST SE
RIVERVIEW DR NE
13TH ST NE
7TH ST NE
1ST ST SE
18TH ST SE
SE 315TH PL
SE 325TH PL
20TH ST SE
SE 326TH ST
10TH ST NE
R PL NE
N
ST
NE
9TH ST NE
SE 313TH PL
HOWARD RD SE
5T H ST NE
S E 313TH ST
5TH ST NE
HENR Y RD
NE
19TH ST SE
J
ST
SE
SE 326TH PL
G
ST
SE
1
0
2
N
D
A
V
E
S
E
3RD ST SE
SE 323RD ST
SE 325TH C T
SE 325TH ST
S E 3 2 3 RD PL
SE 320TH PL
104T
H
P
L
S
E
G
S
T
SE
I
ST
SE
R
ST NE
111T H PL SE
4TH
PL
SE
T
ST
NE
114TH
AVE
SE
118TH
P
L
SE
110TH
AVE
SE
1
1
8
T
H
AVE
SE
L PL SE
115TH
AV
E
S
E
HEMLOCK
ST
SE
119TH
PL
SE
112TH
PL
S
E
109TH
AVE
SE
SCENIC
D
R
SE
J
ST
NE
SE 322ND PL
L
ST
NE
I
ST
NE
110TH
AVE
SE
S
ST
SE
1ST S T NE
108TH
AVE
SE
6T H P L N E
110TH PL
SE
117TH
PL
SE
L
ST
SE
O
ST
SE
V PL SE
HEMLOCK
DR
SE
H
ST
SE
O
ST
NE
H
ST
NE
N
ST
NE
FIR
ST
SE17TH DR
SE 1 8 T H S T S E
D
E
A
LS
WA
Y
S
E
F
ST
SE
104TH
AVE
SE
10
9
TH
PL
SE
E MA I N ST
AUBURN
WAY
N
SE 320TH S T8TH ST NE
A
UB
URN
WAY S
4TH ST SE
H
A
R
V
E
Y
R
D
N
E
17TH ST SE
AUBURN-BLACK DIAMOND RD SE
I
ST
NE
R
ST
SE
M
ST
SE
M
ST
SE
HARVEY
R
D
NE
M
S
T
N
E
M
ST
NE
R
S
T
SE
LEA
HILL RD SE
AUBURN-BLACK DIAMOND RD SE
Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 3809Printed On: 09/09/11
Fenster Phase 2 Project
City of Auburn
Parks
Water Features
G
R
E
EN RIVER
Project Area Overview Map
Fenster Levee Phase 2
Existing Fenster Levee
Parcels
Project Area
18