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HomeMy WebLinkAbout09-19-2011 Finance Agenda Packet Finance Committee September 19, 2011 - 6:00 PM Annex Conference Room 1 AGENDA I. CALL TO ORDER A. Roll Call B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. September 12, 2011 Minutes* B. Claims Vouchers* (Coleman) Claims check numbers 407350 through 407720 in the a mount of $5,911,428.33 and dated September 19, 2011. C. Payroll Vouchers (Coleman) Payroll check numbers 532117 to 532193 in the amoun t of $822,373.66 and electronic deposit transmissions in the amount of $1,142,938.33 for a grand total of $1,965,311.99 for the pay period covering September 1, 2011 to September 14, 2011. III. ORDINANCES A. Ordinance No. 6376* (Snyder) An Ordinance of the City Council of the City of Aub urn, Washington, repealing Section 3.60.035 of the Auburn City Code and creati ng a new Section 3.60.036 of the Auburn City Code regarding construction sales t ax refunds IV. RESOLUTIONS A. Resolution No. 4746* (Rempher) A Resolution of the City Council of the City of Aub urn, Washington, declaring certain items of property as surplus and authorizin g their disposal B. Resolution No. 4748* (Rempher) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agree ment between the City of Auburn and the City of Pacific for information serv ices technology V. DISCUSSION ITEMS A. Ordinance No. 6377* (Dowdy) An Ordinance of the City Council of the City of Aub urn, Washington, Establishing a Transportation Benefit District Within the Corporat e Limits of the City of Auburn, Specifying the Maintenance and Preservation of Exis ting Transportation Improvements, Providing for Additional Transportati on Improvements and Creating a New Chapter 3.23 of the Auburn City Code Entitled "Auburn Transportation Benefit District B. Resolution No. 4751* (Snyder) A Resolution of the City Council of the City of Aub urn, Washington expressing support for proposed King County Ordinance 2011-022 7 regarding Pacific Raceways C. July 2011 Financial Report* (Coleman) VI. ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov ), and via e-mail. Complete agenda packets are avai lable for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: September 12, 2011 Minutes Date: September 15, 2011 Department: Administration Attachments: September 12, 2011 Minutes Budget Impact: $0 Administrative Recommendation:Background Summary:Reviewed by Council Committees:Councilmember:Staff:Meeting Date:September 19, 2011 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINED CA.A Finance Committee September 6, 2011 - 6:00 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 6 :00 p.m. in Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Roll Call Chair Backus and Member Wagner were present. Vice Chair Lynn Norman was excused. Also present were: Mayor Peter B. Lewis, Councilmember John Partridge, City Attorney Daniel B. Heid, Human Reso urces and Property/Risk Management Director Brenda Heineman, Economic Devel opment Manager Doug Lein, Public Works Director Dennis Dowdy, Planning and Development Director Kevin Snyder, Finance Director Shelley Coleman, Fin ancial Planning Manager Martin Chaw, Economic Development Planner Bill Thom as, and City Clerk Danielle Daskam. B. Announcements There was no announcement. C. Agenda Modifications Agenda modifications included the addition of claim s and payroll vouchers, the addition of a discussion item relating to animal se rvices, a correction to the bad debt write-off reducing the amount to $41,305.14, a nd the addition of a discussion item relating to a proposed ordinance creating a tr ansportation benefit district. II. CONSENT AGENDA A. August 15, 2011 Minutes Member Wagner moved and Chair Backus seconded to ap prove the August 15, 2011 minutes. MOTION CARRIED UNANIMOUSLY. 2-0. B. Claims Vouchers (Coleman) Claims check numbers 406909 through 406349 in the a mount of $3,099,285.90 and one wire transfer in the amount o f $5,000.00 and dated September 6, 2011.Committee members reviewed the claims and payroll v ouchers and briefly Page 1 of 5 CA.A discussed claims vouchers 407000, 407018, 407177, 4 07255, 407251, 407277 and 407289. Member Wagner moved and Chair Backus seconded to ap prove the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY. 2-0. C. Payroll Vouchers (Coleman) Payroll check numbers 532023 to 532116 in the amoun t of $340,272.59 and electronic deposit transmissions in the amount of $1,160,060.45 for a grand total of $1,500,333.04 for the pay period cov ering August 11, 2011 to August 31, 2011.See claims vouchers for approval of payroll voucher s. D. Bad Debt Write-Off (Coleman) City Council approve the write-off of utility custo mer accounts in the amount of $41,305.14. Financial Planning Manager Chaw reported that the b ad debt write-off in the amount of $41,305.14 consists of 23 utility account s. The accounts are more than six months old and are deemed uncollectible due to bankruptcy or accounts associated with tribal land. City Attorney Heid stated that the City is unable t o file liens against tribal lands. Member Wagner reported that the Public Works Commit tee will be reviewing the utilities policies and considering whether prepaid escrow accounts or some other method would be viable to protect the City's intere sts against delinquent utility accounts. Member Wagner moved and Chair Backus seconded to ap prove the bad debt write-off. MOTION CARRIED UNANIMOUSLY. 2-0. III. ORDINANCES A. Ordinance No. 6370 (Coleman) An Ordinance of the City Council of the City of Aub urn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351, Ordinance No. 635 2 and Ordinance No. 6362 authorizing amendment to the City of Aubur n 2011-2012 Budget as set forth in Schedule "A"Committee members reviewed Ordinance No. 6370. Member Wagner moved and Chair Backus seconded to re commend City Council approval of Ordinance No. 6370. Page 2 of 5 CA.A MOTION CARRIED UNANIMOUSLY. 2-0. IV. RESOLUTIONS A. Resolution No. 4750 (Dowdy) A Resolution of the City Council of the City of Aub urn, Washington declaring certain items of property as surplus and authorizin g their disposal Public Works Director Dowdy explained that Resoluti on No. 4750 calls for the surplus of various vehicles and equipment due to th eir high mileage, high hours, and high cost of repairs. Member Wagner moved and Chair Backus seconded to re commend City Council approval of Resolution No. 4750. MOTION CARRIED UNANIMOUSLY. 2-0. V. DISCUSSION ITEMS A. Ordinance No. 6376 (Lein) An Ordinance of the City Council of the City of Aub urn, Washington, amending Section 3.60.035 of the Auburn City Code r egarding construction sales tax exemption Economic Development Manager Doug Lein presented Or dinance No. 6376, which amends Ordinance No. 6342 authorizing certain exemptions to sales and use tax. The proposed ordinance expands the sales and use tax incentive program to investment and expansion of smaller bout ique retail space of less than 25,000 square feet within the Downtown Urban Center District and the creation of investment towards manufacturing jobs through chang e of occupancy and/or the expansion of or new developed manufacturing space w ithin the M1, M2 and EP zoned districts. B. Resolution No. 4748 (Rempher) A Resolution of the City Council of the City of Aub urn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement between the City of Auburn and the City of Pacific for information services technology Mayor Lewis explained that Resolution No. 4748 auth orizes an Interlocal Agreement between the City and the City of Pacific for information services support. The City of Auburn already supports the P acific Police Department with Spillman Records Management software. The interloc al agreement extends service to network and desktop support, virus and operating system patch management and technical services. Mayor Lewis st ated the agreement is full cost recovery. Member Wagner expressed concern with the last bulle t item in Exhibit A, Scope of Services, Services Provided, "technical research a nd recommendations" and whether the item could be construed to apply to a l arge project such as a SCADA Page 3 of 5 CA.A project. Mayor Lewis and Director Heineman explain ed that the services to be provided only extend to general network and desktop services. C. Resolution No. 4749 (Dowdy) A Resolution of City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Negotiate and Execute a n Agreement with the City of Tacoma to Provide a Wholesale Connection fo r the 132nd Avenue SE Tacoma Pipeline 5 Intertie Improvement Project (CP1103)Public Works Director Dowdy explained that Resoluti on No. 4749 authorizes an intertie project to connect the City's water system on 132nd Avenue SE to the Tacoma Pipeline 5, similar to an earlier intertie a t B Street NW. D. GASB 54 (Coleman) Financial Planning Manager Chaw presented informati on on Governmental Accounting Standards Board (GASB) Statement 54 rela ting to fund balance reporting and governmental fund type definitions. E. Animal Services Human Resources and Property/Risk Management Direct or Heineman presented the Committee with a copy of King County's initial review of the Auburn Valley Humane Society's proposal to provide animal service s to the City of Auburn. Director Heineman pointed out that the information provided by King County is a draft with their final comments and analysis expect ed on September 13, 2011. Director Heineman briefly reviewed King County's co mments relating to capital project contingencies, building maintenance, animal control vehicle, licensing revenues, hours of operation, capacity, public disc losure, euthanasia rate, and other cities' experiences. There was brief discussion regarding animal service s on the Muckleshoot Indian Tribe reservation. Director Heineman reported that King County Animal Control representatives will be meeting with her on September 13, 2011, to discu ss their plan for all member cities. The City of Auburn represents 17% of King County Animal Control's revenue. Finance Director Coleman stated that the 2011-2012 Biennial Budget was adopted with funding for the King County contract. The budget will have to be amended should the City contract with Auburn Valley Humane Society, and any capital improvements will need to be funded from un designated General Fund balance. F. Transportation Benefit District Mayor Lewis presented a draft ordinance establishin g a Transportation Benefit District. A Transportation Benefit District provid es another tool for the levying of additional revenue sources for transportation impro vements within the District. Page 4 of 5 CA.A The proposed Ordinance defines the Governing Board, which would be comprised of the Auburn City Council, defines the District, p rovides for an advisory committee, designates the use of the funds, and pro vides for the dissolution of the District. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:08 p.m. APPROVED THE ________ DAY OF SEPTEMBER, 2011. _____________________________ _______________________________ Nancy Backus, Chair Danielle Daskam, City Clerk Page 5 of 5 CA.A AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers Date: September 13, 2011 Department: Finance Attachments: Claims Vouchers Budget Impact: $0 Administrative Recommendation:Finance Committee approve claims check numbers 4073 50 through 407720 in the amount of $5,911,428.33 and dated September 19, 201 1. 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JURY DUTY PAYMENT FOR JURY DUTY 001.13.512.500.49 11.11 Total: 11.11 407540 9/19/2011 020076 LIVINGSTON,SENIA CAROLINE JURY DUTY PAYMENT FOR JURY DUTY 001.13.512.500.49 13.33 Total: 13.33 407541 9/19/2011 020106 LLOYD,DENNIS 067108 UTILITY REFUND-448 50TH ST SE 430.233.100 25.24 Total: 25.24 407542 9/19/2011 020077 LOGAN, GAARD JURY DUTY PAYMENT FOR JURY DUTY 001.13.512.500.49 17.77 Total: 17.77 407543 9/19/2011 017632 LOVE APPRAISAL SERVICE 915 Love Appraisal Service did a home 409 5i-14 1 t' l vo ld 1! .OW 1 j 119.00.559.200.62 400.00 j Total: 400.00 407545 9/19/2011 227200 LOWE'S HIW, INC 09143 CLUBHOUSE SUPPLIES 437.00.576.680.31 123.17 09555 BLANKET PURHCASE ORDER FOR 505.00.524.500.31 44.22 09589 BLANKET PURHCASE ORDER FOR Page: 46 CA.B d O R CL N i J N L Q U O 7 y U 2 CL N r Q1 N r rr O NN L O 00. 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Background Summary:Reviewed by Council Committees:Finance Councilmember:Backus Staff:Coleman Meeting Date:September 19, 2011 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINED CA.C AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6376 Date: September 12, 2011 Department: Planning & Community Development Attachments: Ordinance No. 6376 Budget Impact: $0 Administrative Recommendation:Committee to recommend that City Council introduce and adopt Ordinance No. 6376.Background Summary:The City Council recently approved Ordinance 6342 w hich authorized exemptions under ACC 3.60.035 to the Sales and Use Tax for the repay ment of taxes collected for certain construction expenditures on structures greater tha n 25,000 square feet and within zoning districts DUC, C3 & C4 districts. This ordin ance targeted the City's big box retail users and encouraged retail growth and new sales ta x revenue. This new proposed Ordinance 6376 creates additional modifications to ACC Section 3.60.035 and desires to further incentivize the con struction of new or expanded businesses in additional zoned areas of the City. T hese new incentives target investment and expansion of smaller boutique retail space of less than 25,000 square feet within the DUC district; and the creation of i nvestment towards manufacturing jobs through change of occupancy and/or the expansion of our new developed manufacturing space within M1, M2 & EP zoned districts. Unlike the prior methodology, this new Ordinance 63 76 targets business expansions with values equal to, or greater than 25 percent of the recorded assessed property improvement value. This new Ordinance language does not change previous modifications; but seeks to add additional incentiv es targeting business growth and jobs in our City. Reviewed by Council Committees:Planning And Community Development Other: Legal Councilmember:Backus Staff:Snyder Meeting Date:September 19, 2011 Item Number:ORD.A AUBURN * MORE THAN YOU IMAGINED ORD.A AUBURN * MORE THAN YOU IMAGINED ORD.A 1 ORDINANCE NO. 6 3 7 6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON,REPEALING SECTION 3.60.035 OF THE AUBURN CITY CODE ANDCREATING A NEW SECTION 3.60.036 OF THE AUBURN CITY CODE REGARDING CONSTRUCTION SALES TAX REFUNDS WHEREAS, Auburn CityCode Chapter 3.60 imposes a sales or use tax, as the case may be, as authorized under RCW 82.14.030 (2), upon every taxable event, as defined in RCW 82.14.020, occurring withintheCity and specifies that the tax shall be imposed upon and collected from those persons fromwhom the statesales tax or use tax is collected pursuant to Chapters 82.08 and 82.12 RCW; and WHEREAS, the City of Auburn adopted Ordinance No. 6342 on June 20, 2011,in order to promote economic development through the development of new businesses orthe expansionofexistingbusinesses in certain zoned areas of the City that will contribute to increasedsales tax revenue generation withinthe City through new or increasedsales activities that create taxable eventopportunities as specified above;and WHEREAS, in addition to the incentivescreated by Ordinance No. 6342, the City of Auburndesires to incentivizethe construction of new or expandedbusinesses in additional zoned areas of the City, andto encourage the creation ofmanufacturing jobs by providing a similar sales tax refundand remittance opportunityfor purchaserswho have paid the tax imposed in the City of Auburn on construction materials, fixed equipment, or machinery installation directly related to the construction of new commercial buildings, expansion of existing commercial buildings, or tenant improvements to existing commercial buildings, or on sales of or chargesmade for labor services rendered in respect to such construction or installationof such machinery or equipment; and Ordinance No. 6376 September 13, 2011 Page 1 ORD.A WHEREAS, the language of the former Section 3.60.035, providing for a Construction Sales Tax Refund, pursuant to Ordinance No. 6342, does not fit as well as slightly revised language set forth herein below if the Construction Sales Tax Refund were applied to the businesses included in the belowlanguage; and WHEREAS, it is the intention hereof to expandthe availabilityof the Construction Sales Tax Refund to notonly the circumstances covered in Ordinance No. 6342, but also to thosecircumstances added hereby.NOW, THEREFORE, THECITY COUNCIL OF THE CITY OF AUBURN,WASHINGTON, DO ORDAIN as follows:SECTION 1. REPEAL OF SECTION TO CITY CODE. That Section 3.60.035 of the Auburn City Code, entitled 'Construction Sales Tax Exemption,' is herebyrepealed.SECTION 1. CREATION OF NEW SECTION TO CITY CODE. That a new Section 3.60.036 of the Auburn City Code, entitled ' Construction Sales Tax Exemption,'is hereby created to read as follows:3.60.036 — Construction Sales Tax Refund A. 1. The following purchasers in theEligible Target BusinessClasswho have paid the tax imposed by this Chapter on construction materials, fixed equipment, or machinery installation, or on sales of or chargesmade for labor and servicesrendered in respect to such construction or installation of such machinery or equipment, are eligible forexemption refund as provided for in this Section: For property zoned Downtown Urban Center (DUC), C3 (Heavy Commercial District), and C4 (Mixed Use Commercial), purchasesdirectly related totheconstructionof new commercialbuildings or redevelopment of existing vacant buildings 25,000 square feet or greater or expansionof existing commercial buildings that creates newor expanded building floor area that generates sales taxrevenue.2. For property zoned Downtown Urban Center (DUC), purchases directly related to the constructionof new commercialbuildings less than 25,000 square feet, or redevelopment of existing buildings less than 25,000 square feet, where the cost of the improvement is at least twenty-five percent (25 %) of the current Ordinance No. 6376 September 13, 2011 Page 2 ORD.A assessed value of the improvements on theproperty pursuant to the assessment records of King or Pierce County, as applicable.3. For property zoned M-1 (Light Industrial District), M-2 (HeavyIndustrial District) and EP (Environmental Park District) purchases directly related to the construction of new buildings, redevelopment of existing buildings that result in a change of occupancy from warehouse use to manufacturing use, or redevelopmentof existing buildingswhere the cost of the improvement is at least twenty-five percent (25 %)of the current assessed value of the improvements on theproperty pursuant totheassessment records of King or PierceCounty, as applicable.B. Beginning on the effective date ofthis Ordinance through a date four years after the said effective date, a purchaser is eligible for exemption refund specifiedunderthis sectionfrom thelocal sales and use tax paid under this Chapter, as authorized under RCW 82.14.030 (2), up to a maximum of twenty (20) percent of taxes imposed andpaidto the City of Auburn not to exceed $100,000. The purchaser is eligible for exemption refund under this section in the formof a remittance.C. For purposes of this Section, the followingdefinitionsapply:I.Change of Occupancy" means a change of thepurpose for which a building is used or intended tobeused. The term shall also include thebuilding orportion thereof in which such change of occupancy is made. Change of occupancy is not intended to include change oftenants or proprietors.2. "Commercial building" means a structure that has, as its primary purpose, a Commercial Use as that term is defined in ACC 18.04.240.3. "Expansion" means toaddto the floor area of a building.4. "Purchaser: means a person or entity that is the recipient of a good or service.D. Eligible Target Business Classes.I.The construction sales tax refund specified in Section 3.60.036.A.1 shall only apply to those businesses engaged in normal businessactivities under thefollowing classifications ofbusinessesoccurring within the specifiedzoning designations:a) General Merchandise, Warehouse Club, SuperCenter — Sales Tax Classification Code 45291;b) Building Materials and Garden Home Center — Sales Tax Classification Code 4441 1;c) Electronics and Appliances — Sales TaxClassification Code 44311;d) Full Service Restaurants — Sales Tax Classification Code722110;e) New and Used Automobile and Light Utility Truck Dealers - Sales Tax Classification Code 44110;f) Bowling Centers - Sales Tax Classification Code 713950;g) Motion Picture Theaters (excluding drive-in theaters) - Sales Tax Classification Code 512131; and Ordinance No. 6376 September 13, 2011 Page 3 ORD.A h) Hotels — Sales TaxClassification Code 72110.2. The construction sales tax refund specified in Sections,3.60.035.A.2 and 3.60.035.A.3 shall apply to all businesses located in the DUC,EP, M-1, and M-2 zoning districts as set forth in those subsections.E. Application for Remittance.I.Apurchaser claiming exemption refund in the form of a remittance under this section must pay the tax imposed by ACC 3.60.020. The purchaser maythen apply to the City for remittance in a form and mannerprescribed by the City and shall submit informationthatthe City deemsadequate to justify the refund, includingbut notlimited to:a) Identification of the vendor/contractor;b) North American Industry Classification System (NAICS) code under which the tax was reported;c) Name and Unified Business Identifier (UBI) number of the vendor/contractor on theCombined Excise Tax Returnfiled with the State of Washington; and,d) Detailedinformationsupporting the amounts reported under the State Useand Sales Tax sectionofthe above report for LocationCodes 1 702 and2724.2. Apurchaser may not apply for a remittance under thissection more frequently thanonceper quarter. The purchaser must specify the amount of refunded taxclaimed and the qualifying purchases for which the refund is claimed. The purchaser must retain all recordsprovided tothe City in making its claim.3. TheCityshall determineeligibilityunderthis section based on the informationprovided by the purchaser, which is subjectto audit verification by the City. If theCity verifieseligibility, it shall remiteligibletaxes paidto the purchaser.F. Appeals. Any applicant aggrieved by an action of the City concerningeligibility or computation of remittance under this Section may file a writtenappeal tothe City's Hearing Examiner in accordance with Chapter 18.66 ACC within fourteen (14) calendar days of receipt of the City's decision. The Hearing Examiner is specifically authorized to hear and decide such appeals and thedecision of the Hearing Examiner shall be the finalaction of the City.SECTION 3. IMPLEMENTATION. TheMayor is hereby authorizedtoimplement such administrativeprocedures as may be necessary to carry out the directionsofthis legislation.SECTION 4. SEVERABILITY. Theprovisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph,subdivision, section or portion of this ordinance, or the invalidityof the application Ordinance No. 6376 September 13, 2011 Page 4 ORD.A thereof to anypersonor circumstance shall not affect the validity oftheremainder of thisordinance, or the validity of its application to other personsor circumstances.SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect andbe in force five (5) days from and after its passage, approval and publication as provided by law.INTRODUCED:PASSED:APPROVED:CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST:Danielle E. Daskam City Clerk AP' ', ED O" • ' 'DTMel B. Hel•City Attorney Published:Ordinance No. 6376 September 13, 2011 r'; Page 5 ORD.A ACC 3.60.035 — TEXT BEING REPEALED 3.60.035 — Construction SalesTax Exemption 1(a). Purchasers in the Eligible Target BusinessClass who have paid the tax imposed by this Chapter on construction materials, fixed equipment, or machinery installation directly related to the constructionof new commercial buildings or redevelopment of existing vacant buildings 25,000 square feet or greater or expansionof existing commercialbuildings that creates new or expanded building floor area that generates sales taxrevenue on property zoned Downtown Urban Center (DUC), C3 (Heavy Commercial District), and C4 (Mixed Use Commercial) or on sales of or chargesmadeforlabor and services rendered in respectto such construction or installation of such machinery or equipment,are eligible for an exemption as provided for in this Section.b) Beginning on June 28, 2011 through June 27, 2015, a purchaser is eligible for an exemption specifiedundersubsection (1) from the local sales and use tax paid under this Chapter, as authorized under RCW 82.14.030 (2), up to a maximum of twenty (20) percent of taxes imposed and paid to the City of Auburn not to exceed $100,000. The purchaser is eligible for an exemptionunder this subsection (1)(b) in the formof a remittance.2. For purposes of this Section, the following definitions apply:a) "Commercial building" means a structure that has, as its primary purpose, a Commercial Useas that term is defined in ACC 18.04.240.b) "Expansion" means to add to the floor area or height of a building.c) "Purchaser: means a person or entity that is the recipientof a good or service.3. Eligible Target BusinessClass. The construction sales tax exemption specified in Section 3.60.035.1.a-b shall only apply to those businessesengaged in normal businessactivities underthe following classifications of businesses occurring within the specifiedzoning designations:a) General Merchandise, Warehouse Club, SuperCenter — Sales Tax Classification Code 45291 b) Building Materials and Garden Home Center — Sales Tax Classification Code 44411 c) Electronics and Appliances— Sales Tax Classification Code 44311 d) Full Service Restaurants — Sales Tax Classification Code 722110 e) New and Used Automobile and Light Utility Truck Dealers - Sales Tax Classification Code 44110 f) Bowling Centers - Sales TaxClassification Code713950 g) Motion Picture Theaters (excluding drive-in theaters) - Sales Tax Classification Code 512131 h) Hotels— SalesTax Classification Code 72110 4(a) A purchaser claiming an exemption in the form of a remittanceunder subsection (2)(b) ofthis section must pay the tax imposed by ACC 3.60.020. The Ordinance No. 6376 September 13, 2011 Page 6 ORD.A purchaser may then apply to the City for remittance ina form and manner prescribed by the City and shall submitinformation that the City deems adequate to justify the exemption, including butnot limited to:1) Identification of the vendor/contractor;2) North American Industry Classification System (NAICS) code under which thetaxwas reported;3) Name and Unified Business Identifier (UBI) number of the vendor/contractor on theCombined Excise Tax Returnfiledwith the State of Washington; and,4) Detailed informationsupportedtheamounts reported under the State Useand Sales Tax section ofthe abovereport for Location Codes 1702 and 2724.b) A purchaser may not apply for a remittance under this section more frequentlythan once per quarter. The purchaser mustspecify the amount of exempted tax claimed and the qualifying purchases for whichthe exemption is claimed. The purchaser must retain all records provided to the City in making its claim.c) The City shall determineeligibility under this section based on the information provided by thepurchaser, which is subject to auditverification by the City. If theCity verifieseligibility, it shallremit eligible taxes paid to the purchaser.5. Appeals. Any applicant aggrieved by an action of theCity concerning eligibility or computation of remittanceunder thisSectionmay file a written appeal to theCity's Hearing Examiner in accordance with Chapter 18.66 ACC within fourteen (14) calendar days of receipt of the City's decision. TheHearing Examiner is specifically authorized to hear and decide such appeals and the decision of the Hearing Examiner shall be the final action of the City. (Ord. 6342 1, 2011.)Ordinance No. 6376 September 13, 2011 Page 7 ORD.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4746 Date: August 16, 2011 Department: Information Services Attachments: Resolution No. 4746 Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4746.Background Summary:Information Services has a number of items which ar e non repairable or obsolete. 200 - Phones Obsolete 21 - Computers parts Non Repairable 11 - Monitors Non Repairable 5 - LapTops Parts Non Repairable 3 - Fax Machines Non Repairable 2 - Printer Non Repairable 1 - Scanner Non Repairable F4.6.1 Reviewed by Council Committees:Finance Councilmember:Backus Staff:Rempher Meeting Date:September 19, 2011 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINED RES.A RESOLUTION NO. 4746 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON,DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIRDISPOSAL WHEREAS, the City of Auburn Information ServicesDepartment has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and disposeof it by auction or other salemechanism, or to dispose of it, in whole or in part, through gift to anothergovernmental agency or an appropriatecharitable non-profit entity, as deemed most expedient by the Mayor.NOW, THEREFORE, THECITY COUNCIL OF THE CITY OF AUBURN,WASHINGTON HEREBY RESOLVES as follows:Section 1. That the property identified below is declaredto be surplus, and the Mayor is authorized to disposeof and convey such propertythroughappropriate sale or donation to anothergovernmental agency or charitable non-profit entity.200 - Phones Obsolete/non-usableradiostation equipment 21 —Computers/parts Non Repairable 11 - Monitors Non Repairable 5- LapTops/Parts Non Repairable 3— Fax Machines Non Repairable 2—Printer Non Repairable 1 —Scanner Non Repairable Section 2. ThattheMayor is authorized to implement such administrative procedures as may be necessary to carryoutthe directives of this legislation.Resolution No. 4746 Page 1 of 2 RES.A Section 3. That this Resolution shall take effect andbe in full force upon passage and signatures hereon.Dated and Signed this day of 2011.CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST:Danielle E. Daskam,CityClerk APP •V a AS TO FORM:Oniel B. Heidi City Attorney Resolution No. 4746 Page 2 of 2 RES.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4748 Date: September 1, 2011 Department: Information Services Attachments: Resolution No. 4748 and ILA Budget Impact: $0 Administrative Recommendation:City Council adopt Resolution No. 4748.Background Summary:In June 2011, the City of Pacific approached City o f Auburn requesting that we enter into an Interlocal Agreement for Information Services Su pport of their City computer systems. We have supported their police department with Spil lman Records management software for the past several years. This agreement extends the service to network and desktop support, virus and operating system patch m anagement and technical recommendations. Pacific will pay a monthly flat ra te of $3,000 for covered services. All other services will be billed at time and material. This is a cost recovery ILA. Reviewed by Council Committees:Finance, Municipal Services Councilmember:Backus Staff:Rempher Meeting Date:September 19, 2011 Item Number:RES.B AUBURN * MORE THAN YOU IMAGINED RES.B RESOLUTION NO. 4 7 4 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEENTHE CITY OF AUBURN ANDTHE CITY OF. PACIFIC FOR INFORMATIONSERVICES TECHNOLOGY WHEREAS, RCW 39.34 authorizes public agencies to enter into interlocal agreements; and WHEREAS, the City of Pacific has the need for professional information technology services; and WHEREAS, theCity of Auburn is able and willing to provide those services, at a cost that is acceptable to the City.NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,KING COUNTY, WASHINGTON, HEREBYRESOLVES as follows:Section 1. The Mayor of the City of Auburn and theAuburn City Clerk are herebyauthorized to execute an Interlocal Agreement betweenthe City of Auburn and the City of Pacific for Information Technology Services in substantial conformity withthe Agreement attached hereto as Exhibit "A" and incorporated herein by this reference.Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carryout the directives of this legislation.Resolution No. 4748 September 1, 2011 Page 1 of 2 RES.B Section 3. This resolution shall be in full force and effect upon passage and signatures hereon.Dated and Signed this day of 2011.CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST:Danielle E. Daskam, City Clerk APP' •VED ASTO FORM:bp I AAA I . .Daniel B. He d, City Attor`y Resolution No. 4748 September 1, 2011 Page 2 of 2 RES.B CITY OF AUBURN —CITY OF PACIFIC INTERLOCAL AGREEMENT FOR INFORMATIONSERVICES TECHNOLOGY THIS INTERLOCAL AGREEMENT made and entered into, pursuant to theInterlocal Cooperation Act, Chapter 39.34 of the Revised Code ofWashington, on the 1st day of October, 2011, by and between the CITY OF AUBURN, a municipalcorporation of the State of Washington (hereinafter referred to as "Auburn"), andthe CITY OF PACIFIC, a municipalcorporation of the State of Washington (hereinafter referredto as "Pacific"),WITNESSETH :WHEREAS, Pacific seeks professional information technology ("IT") services; and WHEREAS, Auburn has the requisiteskills, resources and experience necessary to provide such services and is willing and agreeable to provide such services uponthe terms and conditions herein contained.NOW THEREFORE in consideration of their mutual covenants, conditions and promises,the parties hereto do herebyagree as follows:1. SCOPE OF SERVICES Auburnagrees to perform for Pacific, ina good and professionalmanner the tasks described on Exhibit A which is attached hereto and by this reference made a part of this Agreement. (The tasksdescribed on Exhibit A shall be individually referred to as a task," and collectively referred to as the "services.") Auburn shall performthe services as an independentcontractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture,employment or other relationship with Pacific. Auburn shall perform the services described in Exhibit A which is attachedhereto and by this reference made a part of this Agreement.2. AMENDMENT REQUIRED FOR ADDITIONALSERVICES In the event additional IT services are required by Pacific beyond thosespecified in Exhibit A and the compensation listed in this Agreement, and further provided that Auburn has the time and resources to provide such additional services and is willing to provide such services, a contract amendment shall be set forth in writing and shall be executed by the respective parties prior to Auburn's performanceof the additional IT services, except as may be provided to the contrary in Section 3 ofthis Agreement.Upon proper completion and execution of an Amendment for additionalservices, such Amendment shall be incorporated into this Agreement and'shall have the same force and effect as if the terms of such Amendment were a part of this Agreement as INTERLOCAL AGREEMENT 9/12/2011 Page 1 of 13 RES.B originally executed. The performance of services pursuant to an Amendment shall be subject to the terms and conditions of this Agreement except where the Amendment provides to the contrary, in which case the terms and conditions of any such Amendment shall control. In all other respects, any Amendment shall supplement and be construed in accordance with the terms and conditions of this Agreement.3. PERFORMANCE OF ADDITIONAL SERVICES PRIOR TO EXECUTION OF AN AMENDMENT Theparties herebyagree that situations may arise in which IT services other than those described on Exhibit A are desired by Pacific and the time period for the completion of such services makes the execution of Amendment impractical prior to the commencement of Auburn's performance of the requested services. Auburn hereby agrees that it shall performsuch services uponthe request of an authorized representative of Pacific at a rate of compensation to be mutually negotiated in connection therewith. Any such additional IT services shall be memorialized in a written amendment in accordance with Section 2 of this Agreement. The invoice procedurefor any such additionalservices shall be as described in Section 6 ofthis Agreement.4. PACIFIC'S RESPONSIBILITIES Pacific shall do the following in a timely manner so as not to delay the services of Auburn:a. Designate in writing a person to act as Pacific's representativewith respect to the services described in Exhibit A. Pacific's designee shall have complete authority to transmit instructions, receive information, interpret and define Pacific's policies and decisions with respect to the services, except in the eventof an emergency as described in Exhibit A.b. Furnish Auburn with all information, criteria, objectives, schedules and standards for the services provided for herein.c. Arrange for access tothe property or facilities as required forAuburn to performthe services provided for herein.d. Examine and evaluate all studies, reports, memoranda, plans, sketches,and otherdocuments prepared by Auburn and renderdecisions regarding such documents in a timely manner to prevent delay of the services.5. ACCEPTABLE STANDARDS Auburn shall be responsible to provide, in connection with the services contemplated in this Agreement, work products and services of a quality and INTERLOCAL AGREEMENT 9/12/2011 Page 2 of 13 RES.B professionalstandard acceptable to Pacific.6. COMPENSATION Compensation for Auburn's performance of the services provided for herein are attachedhereto as Exhibit B and by thisreferenced made a part of this Agreement. Auburn shall submit to Pacific a monthlyinvoice and Pacific shall process the invoice or statement in the next billing/claim cyclefollowing receipt of the invoice or statement, and shall remit payment to Auburn thereafter in the normal course, subject to any conditionsor provisions in this Agreement or Amendment.7. TIME FOR PERFORMANCE AND TERM OF AGREEMENT Auburn shall not begin any workunder this Agreement until authorized by Pacific's representative. Auburn shall perform the services provided for herein in accordance with the direction and scheduling provided in Exhibit A, unless otherwise agreed to in writing by the parties. This Agreement shall terminate on 12/31/2011. This Agreement may be extended for two additional one-year periods upon writtenagreement of the Parties. It is provided, however, thateither party may cancel this Agreement upon sixty (60) days written notice to the other party.8. OWNERSHIP AND USE OF DOCUMENTS All documents, reports, memoranda, diagrams, sketches, plans, design calculations, workingdrawings and any other materials created or otherwise prepared by Auburn as partof its performance of this Agreement (the "Work Products") shall be owned by and become the property of Pacific, and may be used by Pacific for any purposebeneficial to Pacific.9. RECORDS INSPECTION AND AUDIT All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and booksof accounts pertaining to any work performed underthis Agreement shall be subject to inspection and audit by Pacific for a periodof up to three (3)years fromthe final paymentfor work performed under this Agreement.10. CONTINUATION OF PERFORMANCE In the event that any dispute or conflict arises between the parties whilethis Contract is in effect, Auburn agreesthat, notwithstanding such dispute or conflict,Auburn shall continue tomake a good faith effort to cooperate and continue work INTERLOCAL AGREEMENT 9/12/2011 Page 3 of 13 RES.B towardsuccessfulcompletion of assigned duties and responsibilities. Provided that if Pacificfails to pay fortheservices provided by Auburn, Auburn can cease providing such services until payment is made.11. ADMINISTRATION OF AGREEMENT This Agreement shall be administered by Lorrie Rempher, InformationServices Director or designee on behalfof Auburn, andby Diana Quinn, City Administrator or designee on behalf of Pacific. Any writtennotices required by the termsof this Agreement shall be served on or mailed to the followingaddresses:CITY OF AUBURN CITY OF PACIFIC Information Services City Administration Lorrie Rempher Diana Quinn 25 W Main St Auburn, WA 98001-4998 Phone: 253-288-3160 Phone:Fax: 253-804-3116 Fax:E-mail: Irempher @auburnwa.gov E-mail 12. NOTICES All notices or communications permitted or required tobe given under this Agreement shall be in writing and shall be deemed to have been dulygiven if delivered in person or deposited in theUnited States mail, postage prepaid, for mailing by certified mail, return receiptrequested, and addressed, if to a party of this Agreement, to the address for the party set forth above.Either party may change his, her or its address by giving notice in writing, stating his, her or its new address, to the other party, pursuant to the procedure set forth above.13. INSURANCE Pacific shall maintain in full force throughout the duration of this Agreement comprehensive general liability insurance with a minimum coverage of 1,000,000 peroccurrence/aggregate for personal injury and propertydamage.This requirement shall be deemedsatisfied by evidence of Pacific's membership in a municipal self-insurance pool, including evidenceof limitsof coverages,exclusions and limits of liability satisfactory to Auburn.Auburn shall maintain in full force throughout the duration of this Agreement comprehensive general liability insurance with a minimum coverage of 1,000,000 per occurrence/aggregatefor personal injury and property damage.INTERLOCAL AGREEMENT 9/12/2011 Page 4 of 13 RES.B This requirement shall be deemedsatisfied by evidence of Auburn's membership in a municipal self-insurance pool, including evidence of limits of coverages,exclusions and limits of liability satisfactory to Pacific.14. INDEMNIFICATION a. Pacific shall indemnify and hold Auburn and its agents, employees, and/or officers, harmless fromand shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against Auburn arising out of, in connection with, or incident to the execution of this Agreement and/orPacific's performance or failure to perform any aspect of this Agreement; provided, however,that if suchclaims are caused by or result from the concurrent negligence of Auburn, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of Pacific; and provided further, that nothingherein shall require Pacific to hold harmless or defend Auburn,its agents, employees and/or officersfrom anyclaims arisingfromthe sole negligence of Auburn, its agents, employees, and/or officers. No liability shall attach to Auburn by reason of entering into this Agreementexcept as expressly provided herein.b. Auburn shall indemnify andhold Pacific and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, broughtagainst Pacific arising out of, in connection with, or incident to the execution of this Agreement and/or Auburn's performance or failure to perform any aspect of this Agreement; provided, however,that if such claims are caused by or result fromthe concurrent negligence of Pacific,its agents, employees, and/or officers, this indemnity provision shallbe valid and enforceable only to the extent of the negligence of Auburn; and provided further,that nothingherein shall require Auburn tohold harmless or defend Pacific, its agents, employees and/or officers fromany claims arisingfrom the solenegligence of Pacific, its agents, employees, and/or officers. No liability shall attach to Pacific by reason of entering into this Agreement except as expressly providedherein.15. WAIVER OF SUBROGATION Pacific and Auburn hereby mutually release each other from liability and waive all right of recoveryagainst each other for any loss caused byfire or other perils which can be insured against under fire insurancecontracts including any extended coverageendorsements theretowhich are customarilyavailable fromtime to time in the State of Washington,provided, thatthis paragraph shall be inapplicable to the extentthat it would have the effect of invalidatingany insurancecoverage of Pacificor Auburn.INTERLOCAL AGREEMENT 9/12/2011 Page 5 of 13 RES.B 16. COMPLIANCE WITH REGULATIONS AND LAWS The parties shall comply with all applicable rules and regulations pertaining to them in connection with the matterscovered herein.17. ASSIGNMENT The parties shall not assign this Agreement or any interest, obligation or dutytherein without the express written consent of the other party.18. ATTORNEYS' FEES If either party shall be required to bring anyaction to enforceany provision of this Agreement, or shall be required to defend any action brought by the other partywith respect to this Agreement, and in the further eventthat oneparty shall substantially prevail in such action, the losingparty shall, in addition to all other payments required therein, pay all of the prevailingparty's reasonable costs in connection withsuch action, includingsuch sums as the court or courts may adjudgereasonable as attorney's fees in the trial court and in any appellatecourts.19. NONDISCRIMINATION Each of theparties, for itself, its heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, doeshereby covenant and agree that it will comply with pertinentstatutes, Executive Orders and such rulesas are promulgated to assure that no person shall, on thegrounds of race, creed, color, national origin, sex,sexual orientation, age, or the presence of any sensory, mentalorphysical handicap be discriminated against or receive discriminatory treatment by reason thereof.20. MISCELLANEOUS a. All of the covenants, conditions and agreements in this Agreement shall extend to and bind the legal successors and assigns of theparties hereto.b. This Agreement shallbe deemed to be made and construed in accordance with the laws of the State of Washington. Jurisdiction and venuefor any action arising outof this Agreement shall be in King County, Washington.c. Thecaptions in this Agreement are for convenience only and do not in any way limit or amplify theprovisions of this Agreement.d. Unless otherwisespecifically providedherein, no separate legal entity is created hereby, as each of the parties is contracting inits capacity as a municipal INTERLOCAL AGREEMENT 9/12/2011 Page 6 of 13 RES.B corporation of the State of Washington. The identity of the partieshereto is as set forth hereinabove.e. Theperformances of the duties of the partiesprovided hereby shall be done in accordance with standardoperating procedures and customary practices of the parties.f.No provision of this Agreement shall relieve either party of its publicagency obligations and or responsibilitiesimposed by law.g. If any term or provision of this Agreement orthe application thereof to any person or circumstance shall, to any extent, be held tobe invalid or unenforceable by a finaldecision of any court having jurisdiction on the matter, the remainder of this Agreement orthe applicationof such termor provision topersons or circumstancesother thanthose as to which it is held invalid or unenforceable shall not be affected thereby andshall continue in full force and effect, unless such court determines that such invalidity or unenforceabilitymaterially interferes withor defeats the purposes hereof, atwhichtime either party shall havethe rightto terminate the Agreement.h. This Agreement constitutes the entire agreement between the parties. There are no terms, obligations, covenants or conditionsother than thosecontained herein. No modifications or amendments of this Agreement shall be valid or effective unless evidenced by an agreement in writingsigned by both parties.Copies of this Agreement shall be filed with the King County Auditor's Office and the respectiveClerks of the parties hereto.INTERLOCAL AGREEMENT 9/12/2011 Page 7 of 13 RES.B IN WITNESS WHEREOF thepartieshereto have executed this Agreement as of the day and year first above written.CITY OF AUBURN CITY OF PACIFIC Peter B. Lewis Print Name:AuburnMayor Title:Attest: Attest:t Print Name:Danielle Daskam, Title:Auburn City Clerk Approved as to form: Approved as to form:raga tie.17niel B. Heid Print Name:Auburn City Attorney Title:is if INTERLOCAL AGREEMENT 9/12/2011 Page 8 of 13 RES.B A L STATE OF WASHINGTON ss.COUNTY OFKING ON THIS day of 2011, before me personally appeared and to me known to be the and of a municipal corporation, the corporation that executed the within and foregoinginstrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposestherein mentioned, and on oath stated that they were authorized to execute said instrument, and the seat of said municipalcorporation is affixed hereon.WITNESS my,hand and official seal hereto the day and year in this certificatefirstabove i written.NOTARY PUBLIC in and fortheState ofWashington, residing at My Commission Expires:STATE OF WASHINGTON ss.COUNTY OFKING ON THIS day of 2011, before me personally appeared and to me known to be the and of a municipal corporation, thecorporation that executed the within and foregoinginstrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument, and the seat of said municipal corporation is affixed hereon.WITNESS myhand andofficial seal hereto the day and year in this certificatefirst above written.NOTARY PUBLIC in and for the State ofWashington, residing at My Commission Expires:INTERLOCAL AGREEMENT 9/12/2011 Page 9 of 13 RES.B EXHIBIT A SCOPE OF SERVICES Services Provided:General network and desktop support Cell phonesetup and management Operating system patch management on servers and desktops Virus protection softwaremanagement Technical research and recommendations Services not included which may incur additional charges:Project management Hardware replacement System upgrades Off hours support Requesting support:All requests for service should be emailed to support(c auburnwa.gov. The request will be forwarded to City of Auburntechnical staff for resolution.Servicelevels:For requests e-mailed Monday through Friday from 7:00amto 5:00 pm, we will try to respond within 30 minutes. During high call volumes, we will assist you as soon as is possible.With authorization by Mayor, Police Chief orCity Administrator, support outsideregular business hourswill be provided on an emergency basis. If you need an immediate response during off hours and have the appropriate authorization, please email helpdesk(a)auburnwa.gov with the name of authorizing person and nature of issueor call 253-876-1947. Your issue will be forwarded to the on-call technicianfor resolution.Service limitations:City of Auburn will assist and provide recommendations on network security but securityremains the responsibility ofCity of Pacific.City of Auburn will assist and provide recommendations on hardware and software purchases. All hardware and softwarepurchases are the responsibility of City of Pacific.INTERLOCAL AGREE MENT 9/12/2011 Page 10 of 13 RES.B Billing:All service will be billed monthly according to Attachment B. Services that are billed on an hourly basis will include a brief description of the service and the department where the service wasperformed.INTERLOCAL AGREEMENT 9/12/2011 Page 11 of 13 RES.B EXHIBIT B COST OF SERVICES Support Function Operating Hours Billing rate Monthlycost General Network and desktop M - F, 7 a.m. - 5 p.m. $3,000.00/month $3,000 maintenance and support including excludingholidays operating system patch management,virus system software management,general troubleshooting and problem resolution that can be via remote access/phone.Network and desktop repair and M - F, 7 a.m. - 5 p.m. included included maintenance that require onsite support. excluding holidays All support responses by City of Auburn Non business hours $110/hour with Per incident as technical support staff during non- one hour minimum required business hours.Note: COA technical support staff will not respond without authorization from Mayor, Police Chief orCity Administrator.Netmotion Client Software n/a Client billed at Per event actual cost when addedto Pacific PC$31/client required for police only)Maintenance billed atactual cost when invoiced to City of Auburn by Netmotion Virus Protection & Remote Mgmt n/a Client billed at Yearly Software actual cost when added to Pacific PC-$35/client INTERLOCAL AGREEMENT 9/12/2011 Page 12 of 13 RES.B Yearly maintenance billed per machine at actual cost when invoiced toCity of Auburn by software vendor is 13 2.r INTERLOCAL AGREEMENT 9/12/2011 Page 13 of 13 RES.B AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6377 Date: September 13, 2011 Department: Public Works Attachments: Ordinance No. 6377 Budget Impact: $0 Administrative Recommendation:City Council introduce and adopt Ordinance No. 6377 .Background Summary:Reviewed by Council Committees:Finance, Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:September 19, 2011 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINED DI.A ORDINANCE NO. 637 7 AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF AUBURN, WASHINGTON, ESTABLISHING A TRANSPORTATION BENEFIT DISTRICT WITHIN, THE CORPORATE LIMITS OF THE CITY OF AUBURN,SPECIFYINGTHEMAINTENANCE ANDPRESERVATION OF EXISTING TRANSPORTATION IMPROVEMENTS,PROVIDING FOR ADDITIONAL TRANSPORTATION IMPROVEMENTS AND CREATING A NEW CHAPTER 3.23 OF THE AUBURN CITY CODE ENTITLED "AUBURN TRANSPORTATION BENEFIT DISTRICT"WHEREAS, the City of Auburn has responsibility, to the extentof its resources,forthe improvement, maintenance, and protection of public ways withinthe corporate limits of theCity; and WHEREAS, the improvement, maintenance, and protection and operation of public ways requires providing necessary transportationimprovements and preserving existing transportation,improvements to avoid catastrophic failure of theimprovements whichwould require significant additional funds to reconstruct, as well as their gradual deterioration; and WHEREAS, thenumber one priority in the "WashingtonTransportation Plan for 2007-2026" adopted by the Washington Transportation Commission (."State Transportation Plan") is to preserve and extend prior investments in existing transportationfacilities and the servicesthey provide to people and commerce; and WHEREAS, theState Transportation Plan identifies that there is no more fundamental transportation investment than existing system preservation — keeping the physical infrastructure in safe and efficient operating condition; and WHEREAS, the investment principles fromthe Puget Sound RegionalCouncil Destination2030Metropolitan Transportation Plan for theCentral Puget Sound Region" states that the first priority should be to maintain, preserve, makesafe and optimize existing transportation infrastructure and services; and Ordinance No. 6377 September 12, 2011 Page 1 of 6 DI.A WHEREAS, the City haslimited transportation funding to pay for necessary transportation preservation and maintenance; and WHEREAS, the funding dedicated for the preservation and maintenanceof the City's transportationinfrastructure has been dramatically reduced in recent years due to the action of several statewide initiatives, however, theongoing annual costs to preserve and maintain the City's transportationinfrastructurecontinue to rise making it difficult for the City to sufficiently address these issues; and WHEREAS, the City desires to improve its modal connectivity to facilitate better overall transportation within the.City of Auburn; and WHEREAS, Chapter 36.73 RCWprovides for the establishment oftransportation benefit districts and for the levying ofadditional revenue sources fortransportation improvements within the District that are consistent with existing state, regional and local transportation plans and necessitated by existing or reasonablyforeseeable congestion levels; and WHEREAS, RCW 35.21.225 authorizes the City Council to establish a Transportation Benefit District subject to the provisions of Chapter 36.73 RCW; and WHEREAS, the City desires to form a Transportation Benefit Districtwhich includes the entire City ofAuburn as the boundaries currently exist orare hereafter expanded due to annexation; and WHEREAS, the City, after giving proper notice, conducted a publichearing on September 19, 2011 and took public comment regardingthe proposed establishment of a Transportation Benefit District in accordance with RCW 36.73.050.NOW THEREFORE, THE CITY COUNCIL OF THECITY OF AUBURN,WASHINGTON, DOES HEREBY ORDAIN as follows:SECTION 1. Purpose. The purpose of this Chapter is to establish a Transportation Benefit District pursuant to RCW 35.21.255 and 36.73 RCW.SECTION 2. Findings. The. City Council finds it is in thepublicinterest to form a Transportation Benefit District to provide adequate levels offunding for transportationimprovementsthat are consistent with existingstate, regional and local Ordinance No. 6377 September 12, 2011 Page2of6 f':DI.A transportation plans and are necessitated by existing or reasonably foreseeable congestion levels, as provided in Chapter 36.73 RCW.TheCityCouncil further finds that it is in the public interest to provide for transportation improvements that improvemodal connectivity and that protect the City's long term investments in its infrastructure, reduce the risk of transportationfacility failure, improve safety, continue optimal performanceof the infrastructure over time,and avoid more expensiveinfrastructure replacements in the future.The CityCouncil further findsthat the City's six-year (2011-2016) Transportation Improvement Program shall be annually updated to identifyprojects that constitute transportation improvements that may be funded by the TBD (collectively the "TBD Projects") as funding becomesavailable.The City Council further finds that annuallyrecurringprojects listed under Pavement Preservation Programs" within the City's Six-Year Transportation Improvement Program constitute transportation improvements and shall be "TBD Projects," until such time as the City obtains andcan sustain an average system wide pavement condition rating of 80 within the City's Arterial Street System.SECTION 3. A new chapter, Chapter 3.23 of the Auburn City Code entitled Transportation Benefit District," is herebycreated toread as follows:Chapter 3.23 Transportation Benefit District Sections:3.23.010 Transportation Benefit District Established.3.23.020 Governing Board.3.23.030 Authority of the District.3.23.040 Use of Funds.3.23.050 Dissolution of District.3.23.060 Liberal Construction.3.23.010 Transportation Benefit District Established.There is created a transportationbenefit district tobe known as the Auburn Transportation Benefit Districtor "District" with geographicalboundaries comprised of the corporate limits of the City as they currentlyexist or as they may exist following futureannexations.Ordinance No. 6377 September 12, 2011 Page 3of6 DI.A 3.23.020 Governing Board.A. Thegoverning board of the Transportation Benefit District shall be the Auburn City Council acting in an ex officio and independentcapacity, which shall have theauthority to exercisethestatutory powers set forth in Chapter 36.73 RCW.B. Meetingsof the TBD Boardshall be governed by the procedural rules applicable to meetings of the CityCouncil, as these rulesmay be amended by the City Councilfromtime to time. TBD Board actions shall be taken in thesame manner and follow the same procedure as for the adoption of City Council resolutions. Meetings of theTBD_ Boardshall, whenever possible, take place on the same datesscheduled for City Council meetings.C. The Mayor shall serve as the chair of the TBD Board and shall preside over all meetings of the TBD Board.D. Auburn City Attorney will serve as legal advisor tothe TBD Board, except whereseparate counsel is engaged by the TBD or theCity Attorney has a conflictof interest E. The treasurer of the Transportation Benefit District shall be the City FinancialServices Director.F. The Board shall develop a materialchangepolicy to address major plan changesthataffectproject delivery or theability to finance the plan, pursuant to the requirements set forth in RCW 36.73.160(1).G. The Board shall issue an annualreport, pursuant to the requirements of RCW 36.73.160(2).H. The Board may authorize an Advisory Committee, consisting of up to seven (7) city residents who are stakeholders in the city's arterialsystem, to advise the Board as requested on matters relatingto project priorities and material changes.Advisory Member candidates shall be nominated by theMayor and confirmed by the Board.3.23.030 Authority of the District.The Boardshall have and may exerciseanypowersprovided by law to fulfill the purpose of the District.Ordinance No. 6377 September 12, 2011 Page 4 of 6 DI.A 3.23.040 Use of Funds.The funds generated by the Transportation Benefit Districtmay be used for any purpose allowed by law including to operate the District andto make transportation improvementsthat are consistent with existing state, regional, and local transportation plans and necessitated by existing or reasonably foreseeable congestion levels pursuant to Chapter 36.73 RCW. The transportation improvements funded by the district shall be made in an effort to protect the City's long terminvestments in its infrastructure, to reduce the risk oftransportationfacility failure, to improve safety, to continue optimal performance of theinfrastructure overtime, to avoid more expensive infrastructurereplacements in the future and to improve modal connectivity withinthe City of Auburn. Additional transportationimprovement projects of the district may be funded only aftercompliance with the provisions of RCW 36.73.050(2).3.23.050 Dissolution ofDistrict.The Transportation Benefit District shall be automatically dissolved, pursuantto theprocedures set forth in chapter 36.73 RCW, when all indebtedness of the district has been retired and when all of the District's anticipatedresponsibilities havebeen satisfied.3.23.060 Liberal Construction.As authorized pursuant to Chapter 36.73 RCW, this chapter shall be liberally construed to permit the accomplishment of its purposes.1II SECTION 4. Severability. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shallnot affectthe validity of the remaining portion of this ordinance and thesame shall remain in full force and effect.SECTION 5. Effective Date. Thisordinance shall take effect and be in force five 5) days from and after its passage, approval and publication as provided by law.INTRODUCED:Ordinance No. 6377 September 12, 2011 Page 5of6 DI.A PASSED:APPROVED:CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST:Danielle E. Daskam, City Clerk Atil'D A TO FORM:ij D n iei B. He°:,'City Attorne Published:Ordinance No. 6377 September 12, 2011 Page 6 of 6 DI.A AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4751 Date: September 13, 2011 Department: Planning and Development Attachments: Resolution No. 4751 Budget Impact: $0 Administrative Recommendation:Committee to recommend City Council introduce and a dopt Resolution No. 4751.Background Summary:The King County Transportation, Economy and Environ mental Committee is currently considering possible recommendations to the King Co unty Council for King County Ordinance 2011-0227 pertaining to the establishment of a demonstration project designation for Pacific Raceways for the purpose of creating and evaluating a master planning process for the Raceways.The King County C ouncil's action on a master plan demonstration project designation for Pacific Racew ays would be accompanied by the execution of a Development Agreement and the comple tion of a comprehensive Environmental Impact Statement (EIS) review process . Pacific Raceways currently operates under King Coun ty permits and conditions whose enforcement has been a subject of concern for citiz ens living near the Raceways. The current owners of Pacific Raceways have proposed a $135 million rehabilitation and expansion project for Pacific Raceways. Pacific Rac eways currently creates direct and indirect economic benefit for the City of Auburn. I t is anticipated that an expansion of the Raceway will promote increased economic development in South King County. On August 29, 2011, the Auburn City Council heard a pr esentation from the owner of Pacific Raceways about this proposed expansion. Staff believes that a master plan designation coupl ed with the conduct of a comprehensive environmental impact statement effort and the implementation of a site specific development agreement will provide the own ers and concerned citizens with greater certainty over rules, requirements and regu lations, provide more direct opportunities for initial and on-going citizen enga gement and appropriately address anticipated environmental impacts and appropriate m itigations. The Planning and Community Development Committee at its regularly scheduled AUBURN * MORE THAN YOU IMAGINED DI.B September 12, 2011 meeting recommended to the full Council the introduction and adoption of Resolution No. 4751. Resolution No. 475 1 is scheduled for discussion at the Finance Committee on September 19, 2011 and potenti al action by the City Council at its regularly scheduled meeting on September 19, 20 11. A3.3.1 Reviewed by Council Committees:Finance, Planning And Community Development Other: Legal Councilmember:Staff:Snyder Meeting Date:September 19, 2011 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINED DI.B RESOLUTION NO. 4 75 1 A RESOLUTION OF THECITY COUNCIL OF THE CITY OF AUBURNWASHINGTON EXPRESSING SUPPORT FOR PROPOSED KING COUNTY ORDINANCE 2011-0227 REGARDING PACIFIC RACEWAYS WHEREAS, the King County Transportation, Economy and Environmental Committee is currentlyconsidering possible recommendations to the King County Council King for County Ordinance 2011-0227 pertaining to the establishment of a demonstrationprojectdesignation for PacificRaceways for the purpose of creating and evaluating a master planning process; and WHEREAS, the Auburn City Council recognizes that Pacific Raceways has been a memberof theSouth King Countybusiness communityfor over 50 years; and,WHEREAS, theAuburn City Council is aware that the current owners of Pacific Raceways have proposed a privatelyfunded one hundred and thirty-five million dollar rehabilitation and expansion project; and WHEREAS, theAuburn City Council believes thatcurrent and future operations of Pacific Raceways have direct and indirect economic benefits for the local Auburn economy; and WHEREAS, the Auburn City Council is aware that there havebeen citizen concerns raised in thepast and currently pertaining to compliance with requirements and conditions of previous King County approvals for Pacific Raceways; and WHEREAS, the Auburn City Council understandsthat action by the King County Council on a master plan demonstration project designation for PacificRaceways will be Resolution No. 4751 September 6, 2011 Page 1 i.i DI.B accompanied by theexecution of a Development Agreement and the completionof a comprehensive Environmental Impact Statement (EIS) review process; and WHEREAS, the Auburn City Council is also encouraging and supportiveof the PacificRacewaysproposedproject to address areanoise concerns by lowering the tracks and addingnoise blocking fixtures to alleviateconcerns about noise impacts to arearesidents; and WHEREAS, theAuburn City Council believes that a master plan demonstration projectdesignation together withthe execution of a Development Agreement and completion of an Environmental Impact Statement will provide the ownersof Pacific Raceways and concerned citizens with a greaterdegreeof certainty and clarity, provide enhanced policy evaluation and modification opportunities and greater citizen engagement and involvement opportunities, and will promote increased economic development in South King County.NOW THEREFORE, IN LIGHT OF THE ABOVE FINDINGS, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBYRESOLVES as follows:Section 1. That the Auburn CityCouncil is in support of the passage by the King County Council ofOrdinance 2011-0227, as currently proposedor in substantial similar form.Section 2. That theMayor is authorized to transmit a copy of this Resolution to the King County Council as well as write and submit to the King County Councilletters and otherdocumentation as may be appropriate, specifyingtheAuburn City Council's support of Ordinance 2011-0227, as currently proposed or in substantialsimilar form.Resolution No. 4751 September 6, 2011 Page 2 DI.B Section 3. That theMayor or other City staff as may be designated by the Mayor are authorized to attend public meetings, workshops and hearings to present the Auburn City Council's support of the King County Council's passage of Ordinance 2011-0227, as currently proposed or in substantial similarform.Section 4. That thisResolution shall take effect and be in full force upon passage and signatures hereon.Dated and Signed this day of 2011.CITY OF AUBURN PETER B. LEWIS,MAYOR ATTEST:Danielle E. Daskam,CityClerk APPR D A S TOFORM:pc,/D'iel B. Herd,City Attorney Resolution No. 4751 September 6, 2011 Page 3 DI.B AGENDA BILL APPROVAL FORM Agenda Subject: July 2011 Financial Report Date: September 13, 2011 Department: Finance Attachments: July 2011 Monthly Financial Report Budget Impact: $0 Administrative Recommendation:Background Summary:The purpose of the monthly financial reports is to summarize for the City Council the general state of financial affairs throughout the C ity and to highlight significant items or trends that the City Council should be aware of. Th e following provides a high level summary of the City's financial performance. Furthe r detail can be found within the attached financial report. The July 2011 status report highlights City revenue s and expenditures and is based on financial data available as of August 31, 2011. Sal es tax reported in July is for business activities that occurred in May 2011. General Fund : The general fund accounts for all of the City's fin ancial resources except those required by statute or to be accounted for in anoth er fund. The General Fund is the City's largest fund and is used to account for the majority of City services. As of the end of July, General Fund revenue collect ions totaled $30.6 million, and compares to year-to-date budget of $29.0 million an d were sufficient to meet expenses of $28.3 million. Total General Fund revenues for t he City at the end of July are $1.6 million higher than budget due to relatively strong er than anticipated collections in property and sales taxes, electric utility taxes an d building permit fees. The City's sales taxes totaled $8.6 million and are 3.7% higher than last year. Improvement in retail activity was noted in all are as with the exception of services which remain weak. However, consumer concerns over national debt and continued high unemployment have slowed the pace of the econo mic recovery. Expenditures for the General Fund were $3.6 million below budget at the end of July. This is primarily due to the timing of payments for SCORE, debt service payments and under expenditures in professional services. Enterprise Funds : The City's eight enterprise funds account for opera tions with revenues primarily provided from user fees, charges or contracts for s ervices. At the end of July the Water fund revenues are lowe r than average due to the loss of Covington as a wholesale customer and a general dec line in water sales. Sewer revenues are low compared to expenses due to a one time adjustment in April to correct prior years' consumption reads and timing o f payments to Metro for sewer services. Stormwater revenues are on target and are sufficient to meet expenses. Golf Course revenues for June and July improved com pared to the same periods 2010, reflecting favorable weather conditions. Whil e this is an improvement, revenues in total remain below year-to-date 2010 levels and 2011 budgeted levels with the fund reporting a continued net operating loss as of July . AUBURN * MORE THAN YOU IMAGINED DI.C Cemetery program revenues were higher than the same period last year but were not sufficient to erase a year-to-date operating loss. Revenues for the Cemetery fund will be monitored closely to determine if the year-to-da te losses can be reversed by the end of the year. Internal Service Funds : Internal Service Funds provide services to other Ci ty departments and include functions such as Insurance, Facilities, Informatio n Services, and Equipment Rental. At the end of the July, revenue from charges assess ed to internal client departments was sufficient to meet expenses. Year to date expen ses for the insurance fund included payment of the annual insurance premium an d will be offset by allocations to various departments that will occur throughout the remainder of the year. Investment Portfolio : The City's total cash and investments at the end of July was $109.3 million and compares to $110.7 million in June. The decrease wa s to cover current operations and capital expenses. Reviewed by Council Committees:Finance Councilmember:Backus Staff:Coleman Meeting Date:September 19, 2011 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINED DI.C Property Tax 12,022,340 6,255,700 6,635,751 6,636,700 380,051 6.1%Sales Tax (1)14,295,000 8,200,300 8,585,197 8,280,665 384,897 4.7%Sales Tax - Annexation Credit1,356,600 768,200 841,038 777,668 72,838 9.5%Criminal Justice Sales Tax1,177,600 675,800 776,755 712,402 100,955 14.9%Brokered Natural Gas Tax260,000 173,700 209,879 180,573 36,179 20.8%City Utilities Tax 2,522,800 1,490,500 1,375,936 1,369,389 (114,564) -7.7%Admissions Tax 350,000 232,500 201,139 249,480 (31,361) -13.5%Electric Tax 2,850,000 2,210,600 2,412,727 2,305,154 202,127 9.1%Natural Gas Tax 1,270,410 1,133,210 998,853 867,960 (134,357) -11.9%Cable TV Franchise Fee 689,800 516,100 604,357 582,815 88,257 17.1%Cable TV Franchise Fee - Capital75,000 55,600 48,068 - (7,532) -13.5%Telephone Tax 1,972,900 1,078,600 1,174,665 1,201,679 96,065 8.9%Garbage Tax (external)150,000 81,600 81,497 80,870 (103) -0.1%Leasehold Excise Tax 45,000 28,700 20,254 19,858 (8,446) -29.4%Gambling Excise Tax 326,500 248,800 176,592 187,140 (72,208) -29.0%Business License Fees 200,000 91,100 112,848 94,379 21,748 23.9%Building Permits 700,000 412,800 691,929 469,813 279,129 67.6%Other Licenses & Permits229,000 139,600 242,811 209,956 103,211 73.9%Intergovernmental (Grants, etc)4,069,745 2,283,105 2,536,539 2,421,087 253,434 11.1%Charges for Services: General Government Services64,600 40,800 48,629 60,262 7,829 19.2% Public Safety 216,000 135,500 146,366 143,477 10,866 8.0% Development Services Fees627,000 334,600 284,470 304,845 (50,130) -15.0% Culture and Recreation877,500 606,700 537,906 596,482 (68,794) -11.3%Fines and Forfeits 2,208,500 1,390,000 1,286,530 1,604,854 (103,470) -7.4%Interests and Other Earnings110,000 72,700 47,768 87,484 (24,932) -34.3%Rents, Leases and Concessions315,000 206,300 253,993 210,919 47,693 23.1%Contributions and Donations17,900 9,600 31,841 38,441 22,241 231.7%Other Miscellaneous 48,980 37,700 46,655 142,758 8,955 23.8%Proceeds of Gen. Long Term Debt-Refi Valley Com- - - 1,069,000 - N/A Transfers In 1,078,439 78,500 78,439 61,300 (61) -0.1%Insurance Recoveries- Capital & Operating25,000 14,600 95,967 42,669 81,367 557.3%50,151,614 29,003,515 30,585,399 31,010,078 1,581,884 5.5%Council & Mayor 848,420 514,520 445,274 388,216 69,246 13.5%Municipal Court & Probation3,269,460 1,845,220 1,713,692 1,503,375 131,528 7.1%Human Resources 810,660 485,910 457,067 395,578 28,843 5.9%Finance 1,147,630 690,530 655,858 639,994 34,672 5.0%City Attorney 1,640,480 1,008,780 926,473 963,907 82,307 8.2%Planning 3,779,190 2,251,700 2,073,952 1,859,480 177,748 7.9%Community & Human Services1,088,430 650,730 514,299 562,177 136,431 21.0%Jail - SCORE 6,087,470 3,372,170 2,505,338 - 866,832 25.7%Police 19,767,290 11,190,900 10,595,710 12,309,395 595,190 5.3%Engineering 2,380,410 1,399,610 1,280,132 1,389,719 119,478 8.5%Parks and Recreation 7,307,740 4,253,820 4,038,466 3,821,416 215,354 5.1%Streets 3,165,960 1,698,560 1,450,835 1,484,777 247,725 14.6%Non-Departmental 4,601,620 2,476,320 1,613,253 3,576,503 863,067 34.9%55,894,760 31,838,770 28,270,349 28,894,538 3,568,421 11.2% (1) The anticipated Streamlined Sales Tax for 2011 is $1,965,470. The year to date actual sales tax amount is adjusted to include $995,195 SST Mitigation the Ci ty received from the State for the 1 st and 2 nd quarter of 2011 plus $163,789 allocation for July that will be received in September. 1 DI.C This financial overview reflects the City’s overall fi nancial position for the fiscal year through July 31, 2011. The report represents financial data available as of August 31, 2011. The budgeted year to date revenues and operating expenses are primarily base d on the collection/disbursement average for the same period of the two prior years. The table on this page summarizes the General Fund revenues and expenditures. At the end of July, General Fund revenues totaled $30.6 mil lion and is slightly lower compared to the same period of 2010. General Fund revenue highl ights include: - Property taxes totaled $6.6 million and reflec t the first half 2011 property tax payments and are almost equal to the level collected for the same period last year. - Sales taxes totaled $8.6 million, are slightly highe r compared to collections as of July 2010. Review of sales tax activity by sector show improvements in all sectors with the exception of services, which is below the same period last year due to a one-time sales tax adjustment in 2010. - Developmental service fees, culture and recrea tional charges for services and fines and penalties, primarily from photo enforcement showed decl ines over the previous year. General Fund expenses at the end of July totaled $28.3 m illion compared to $28.9 million for same period 2010. When compared to budget, General Fu nd expenses were 11.2% below expectations. Highlights include: - Timing of intergovernmental payments for SCORE accounted for the majority of the variance against budget. Currently there is over $379K in expenses for June and $154K for May that will be posted in August. It is anticipated this line item will be in line with budget by the 3rd quarter as timing of payments are addre ssed. - Police expenditures are low compared to budget due to lower than anticipated photo enforcement billings; and is currently $143K below year t o date budget. - Streets expenditures were below budget due to pavement marking maintenance expense that is typically spent later in the year. - Non departmental was below budget primarily due to unspe nt budget for retirement benefits, debt service payments, SCORE start up transitio n costs and transfers out that are anticipated to occur in later periods. The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax provide 79% of all resources supporting general governmental activities. The following section provides detail information on property and sales taxes. Year to date collection at the end of July is $6.6 million, reflecting the majority of the first half 2011 property tax payments, and is slightly higher than t argeted revenues. The majority of property tax revenues are collected during the months o f April and October, coinciding with the due date for County property tax billings. 2 DI.C $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual Year to date sales tax revenue totaled $8.6 million, including Streamlined Sales Tax Mitigation of $995,195 received for through the 2 nd quarter plus $163,789 allocation for July and compares to a year-to-date budget of $8.2 million. Total es timated Streamlined Sales Tax Mitigation for 2011 is $1,965,470 but the actual amount the City wi ll receive from the State is reduced by taxes received from companies that have voluntarily complied with the new destination based sales tax. Review of sales tax returns by SIC sector indicate continued improvement in nearly all sectors of the local economy. While initial sales tax returns have improved and reflect the economic conditions from the first half the year, concerns over u nemployment continue to dampen overall consumer sentiment and the pace of the economic recovery in the short term. $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual *Includes Sales Tax Mitigation prorated monthly. 3 DI.C The following table breaks out the City’s base sa les tax excluding Criminal Justice, Annexation Credit and Streamlined Sales Tax Mitigation by major busi ness sectors. New Construction682,321 686,714 4,393 0.6%Manufacturing216,859 367,965 151,106 69.7%Transportation & Warehousing17,050 56,947 39,897 234.0%Wholesale Trade645,572 737,804 92,232 14.3%Automotive1,430,472 1,596,932 166,460 11.6%Retail Trade2,068,644 2,229,739 161,095 7.8%Services2,016,549 1,617,135 (399,414) -19.8%Miscellaneous88,486 156,526 68,040 76.9%YTD Total7,165,953 7,449,762 283,809 4.0% This revenue source consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste) and external utility taxes (Electric, Natural gas, Telephone and Solid Waste). Total year to date utility tax revenue is in line with expectations, totaling $6 million or 3.8% more than 2010, due primarily to higher revenues from the electric an d telephone utility taxes which have offset lower than anticipated revenues from City inter-fund , natural gas and solid waste utility taxes. $0.0 $1.0 $2.0 $3.0 $4.0 $5.0 $6.0 $7.0 $8.0 $9.0 $10.0 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual 4 DI.C The following table presents utility tax collections by source: City Interfund Utility Taxes1,369,389 1,490,500 1,375,936 6,547 0.5%(114,564) -7.7%Electric 2,305,154 2,210,600 2,412,727 107,573 4.7%202,127 9.1%Natural Gas867,960 1,133,210 998,853 130,893 15.1%(134,357) -11.9%Telephone1,201,679 1,078,600 1,174,665 (27,014) -2.2%96,065 8.9%Solid Waste80,870 81,600 81,497 627 0.8%(103) -0.1%YTD Total5,825,052 5,994,510 6,043,678 218,625 3.8%49,168 0.8%Annual Total8,591,258 8,766,110 Cable TV Franchise Fees are received quarterly and are s hown on the table below. Year to date revenues total $604,357 and are 3.7% greater than 2010 for the same period and 17.1% greater than the 2011 year to date budget of $516,100. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 1st Quarter2nd Quarter3rd Quarter4th Quarter 2011 budget 2011 actual to date 2010 actual This revenue source is comprised of business licenses, building permits, plumbing, electric and other licenses and permit fees. At the end of July, the City has collected 92.8% of the annual projected revenue from licenses and permits. Building per mit fees and Business licenses make up 80% of the annual budgeted revenue in this category. Total building permit revenues at the end of July were $691,929; this was $279.1K or 67.6% more than the 2011 budgeted year to date revenues. Th e increase in July is primarily due to permits related to multi-family construction and commerc ial alterations. 5 DI.C Jan88,175 59,900 78,928 (9,246) -10.5%19,028 31.8%Feb49,731 38,300 53,862 4,131 8.3%15,562 40.6%Mar43,796 37,500 40,897 (2,899) -6.6%3,397 9.1%Apr44,422 56,800 84,239 39,817 89.6%27,439 48.3%May96,244 61,500 104,495 8,252 8.6%42,995 69.9%Jun74,701 94,500 151,177 76,476 102.4%56,677 60.0%Jul72,745 64,300 178,330 105,585 145.1%114,030 177.3%Aug61,216 50,600 0.0%0.0%Sep55,073 42,600 0.0%0.0%Oct62,522 63,500 0.0%0.0%Nov31,192 38,300 0.0%0.0%Dec89,861 92,200 0.0%0.0%YTD Total469,813 412,800 691,929 222,116 47.3%279,129 67.6%Annual Total769,678 700,000 Business License revenues at the end of July were $18.5K more than 2010 and $21.7K or 23.9% more than the 2011 year to date budget. Revenues ar e higher compared to 2010 for the same period due to the change in timing of payments. In prior years, payments received mid year were for a 12 month period. In contrast, starting July 20 10, these payments were only for the last 6 months of the year. Business license fees were billed again in December to cover a full year in 2011. $0 $50 $100 $150 $200 $250 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual 6 DI.C Revenues in this category include Grants (Direct & Indirect Federal, State and Local); State shared revenues and compact revenue from the Muckleshoot Indian T ribe. At the end of July intergovernmental revenues were 4.8% more than 2010 and 11.1% more than budget mainly due to the timing of grant reimbursements and the MIT c ompact revenue. Federal Grants328,340 323,000 296,183 -9.8%-8.3%State Grants79,925 7,500 64,809 -18.9%764.1%Interlocal Grants101,705 26,200 3,151 -96.9%-88.0%State Shared Revenue1,542,887 1,575,305 1,611,504 4.4%2.3%Muckleshoot Casino Emerg.368,231 351,100 549,012 49.1%56.4%Intergovernmental Service- - 11,880 N/AN/A YTD Total2,421,087 2,283,105 2,536,539 4.8%11.1%Annual Total 4,089,803 4,069,745 YTD %59%56%62% Total state shared revenues are $68.6K greater than the same period 2010 due to the new revenue source for Criminal Justice-High crime. Based on crime statistics, starting July 2010 the City began receiving this revenue source which partially offset a decrease in revenues from Criminal Justice –Population. At the end of July , total state shared revenues are in line with the budget, exceeding budgeted projections by 2.3%. Trial Court Improvements11,360 14,100 11,234 (126) -1.1%(2,866) -20.33%Court Interpreter Program- 3,300 6,643 6,643 N/A3,343 101.30%Motor Vehicle Fuel Tax821,033 819,300 830,868 9,835 1.2%11,568 1.4%Criminal Justice -High Crime37,276 111,575 110,880 73,603 197.5%(695) -0.62%Criminal Justice -Population37,878 12,300 11,595 (26,284) -69.4%(705) -5.7%Criminal Justice -Spec. Prog.42,497 41,200 43,777 1,280 3.0%2,577 6.3%State DUI9,409 3,000 11,338 1,929 20.5%8,338 277.9%Fire Insurance Premium Tax63,545 65,000 66,116 2,572 4.0%1,116 1.72%Liquor Excise Tax244,986 252,300 249,869 4,882 2.0%(2,431) -1.0%Liquor Profits274,901 253,230 269,184 (5,716) -2.1%15,954 6.30%YTD Total1,542,887 1,575,305 1,611,504 68,617 4.4%36,199 2.3%Annual Total2,594,749 2,624,945 7 DI.C This revenue source consists of general governmental ser vices, public safety, development service fees and cultural & recreation fees. Development services and culture & recreation revenues make up approximately 84% of the $1.78 million annual budge t for this category and are presented following the Charges for Service table below. At t he end of July, revenue from charges for services totaled $1.0 million and was 9.0% below budg et due to lower than anticipated revenues from development services and culture & recreation pro grams. General government services include passport services, administrative fees, court duplicating costs and sale of maps & publications. This income ca tegory is low compared to 2010 primarily due to a decrease in court related administrative fees and pas sport services revenue. Public Safety consists of law enforcement servic es, probation and prisoner lodging fees; overall this revenue source is $10.9K or 8.0% more than budge t at the end of July due to increased receipts from probation fees. General Government60,262 40,800 48,629 (11,633) -19.30%7,829 19.19%Public Safety143,477 135,500 146,366 2,889 2.0%10,866 8.0%Development Services304,845 334,600 284,470 (20,375) -6.7%(50,130) -15.0%Culture & Recreation596,482 606,700 537,906 (58,576) -9.8%(68,794) -11.3%YTD Total1,105,066 1,117,600 1,017,371 (87,694) -7.9%(100,229) -9.0%Annual Total1,861,204 1,785,100 Development services include engineering fees, zoni ng & subdivision fees and plan check fees. At the end of July, revenues totaled $284.5K and are 6.7% l ess than the same period in 2010. Total development service revenue is less than the budg et for the year by $50.1K or 15.0% primarily due to lower than anticipated engineering and zoning & subdivision fees. $0 $100 $200 $300 $400 $500 $600 $700 $800 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual 8 DI.C Culture & Recreation revenues consist of theater ti cket sales, recreational classes, arts commission and senior citizen program fees. Total revenue at the end of July shows a decrease of $58.6K from 2010 and $68.8K less than 2011 annual budget primaril y due to lower recreational class revenue from adult health & fitness classes, adult so ftball program, youth camp and sports programs. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual This revenue category includes traffic and parking in fraction penalties, criminal (traffic, non traffic and costs) and false alarm fines. Year to date, this r evenue source totaled $1.3M or $103.5K or 7.4% lower than the projected budget, due primarily to lower photo enforcement revenues. Revenue from the City’s photo enforcement program makes u p nearly half of total revenues from this category. $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual 9 DI.C Civil Penalties14,231 9,000 11,698 (2,533) -17.8%2,698 30.0%Civil Infraction Penalties472,075 342,000 409,753 (62,322) -13.2%67,753 19.8%Red Light Photo Enforcement816,305 779,100 593,511 (222,794) -27.3%(185,589) -23.8%Parking Infractions113,022 98,200 105,807 (7,215) -6.4%7,607 7.7%Criminal Traffic Misdemeanor60,188 67,600 49,943 (10,245) -17.0%(17,657) -26.1%Criminal Non-Traffic Fines72,008 59,500 53,932 (18,076) -25.1%(5,568) -9.4%Criminal Costs7,120 7,500 8,612 1,492 21.0%1,112 14.8%Non-Court Fines & Penalties49,906 27,100 53,275 3,368 6.7%26,175 96.6%YTD Total1,604,854 1,390,000 1,286,530 (318,324) -19.8%(103,470) -7.4%Annual Total2,472,411 2,208,500 $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual This revenue source is comprised of interest and other investment earnings, rents, leases & concessions, contributions & donations and other miscellaneo us income. The 2011 budget for this revenue category is $491,880 and interest & investment and rentals & leases make up 86% of the annual budget. Decreased interest revenue reflects impac t of timing of investment activity and the low interest rates; the Local Government Investment Pool interest has decreased from 0.28% in January 2010 to 0.16% in July 2011. 10 DI.C The increase in rentals & leases compared to 2010 revenu e and 2011 year to date budget is primarily due to revenue from park facility rent al deposits. Other miscellaneous revenue is budgeted conservatively and year to date 2010 receipts ar e higher than 2011 for the same period because of a $95.7K reimbursement from the Crisis Cl inic in March 2010. Interest & Investments87,484 72,700 47,768 (39,716) -45.4%(24,932) -34.3%Rents & Leases210,919 206,300 253,993 43,075 20.4%47,693 23.1%Contributions & Donations38,441 9,600 31,841 (6,600) -17.2%22,241 231.7%Other Miscellaneous Revenue142,758 37,700 46,655 (96,103) -67.3%8,955 23.8%YTD Total479,601 326,300 380,257 (99,344) -20.7%53,957 16.5%Annual Total899,378 491,900 The Real Estate Excise Tax (REET) revenue is received into the Capital Improvement Projects Fund and is used for governmental capital projects . Total revenue at the end of July is $961.7K or 29.7% more than 2010 and $320.2K or 49.9% more tha n budget. The sharp increase in REET revenue in July is primarily due to several multi-f amily and a commercial property transactions. $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 JanFebMarAprMayJunJulAugSepOctNovDec 2011 budget 2011 actual to date 2010 actual 11 DI.C The following table provides an analysis of all Ci ty Enterprise funds and shows the year to date revenues and expenditures for each enterprise fund. WaterSewerStormSolid WasteAirportCemeteryGolf OPERATING REVENUES Charges for services4,590,167 9,397,698 3,970,503 5,325,543 15,365 449,725 670,175 Rents, Leases, Concessions & Other- - - - 365,707 815 149,216 TOTAL OPERATING REVENUES4,590,167 9,397,698 3,970,503 5,325,543 381,072 450,540 819,391 OPERATING EXPENSES:Administration 1,375,925 1,120,707 1,571,480 444,369 331,775 163,783 137,364 Operations & Maintenance2,256,491 8,979,628 1,474,550 4,586,799 93 403,689 666,537 Depreciation & Amortization1,216,715 943,843 753,095 10,978 235,141 33,962 189,648 TOTAL OPERATING EXPENSES4,849,131 11,044,177 3,799,126 5,042,146 567,009 601,433 993,549 OPERATING INCOME (LOSS)(258,964) (1,646,479) 171,378 283,397 (185,937) (150,893) (174,158) NON-OPERATING REVENUES & EXPENSES Interest Revenue 30,109 32,315 43,501 450 1,493 99 387 Other Non Operating Revenue 98,599 67,422 31,460 40,240 92,793 30 - Other Non Operating Expense(324,589) (152,781) (109,434) - (27,238) (11,134) (94,139) TOTAL NON-OPERATING REVENUES (EXPENSES)(195,881) (53,045) (34,473) 40,690 67,048 (11,005) (93,752) (454,844) (1,699,524) 136,904 324,087 (118,889) (161,898) (267,910) Contributions 186,672 160,744 372,394 - - - - Transfers In 31,300 429,496 Transfers Out (50,000) (50,000) (96,000) - - - - TOTAL CONTRIBUTIONS & TRANSFERS136,672 110,744 276,394 - - 31,300 429,496 CHANGE IN FUND BALANCE(318,172) (1,588,780) 413,298 324,087 (118,889) (130,598) 161,586 BEGINNING FUND BALANCE, January 1, 201159,674,990 67,629,064 40,956,334 923,810 9,705,318 865,780 5,210,529 ENDING FUND BALANCE, July 31, 201159,356,818 66,040,284 41,369,632 1,247,897 9,586,429 735,182 5,372,115 INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS 12 DI.C The following table presents the Enterprise funds working capital statements. Working capital is generally defined as the difference between current asset s and current liabilities. WaterSewerStormSolid WasteAirportCemeteryGolf OPERATING REVENUES Charges for services4,590,167 9,397,698 3,970,503 5,325,543 15,365 449,725 670,175 Rents, Leases, Concessions & Other- - - - 365,707 815 149,216 TOTAL OPERATING REVENUES4,590,167 9,397,698 3,970,503 5,325,543 381,072 450,540 819,391 OPERATING EXPENSES:Salaries & Wages 1,179,375 810,196 1,038,966 241,281 11,089 273,609 320,238 Benefits 474,638 328,986 426,819 96,038 2,863 117,989 143,025 Supplies 118,385 31,733 35,131 31,014 - 105,232 150,425 Other Service Charges1,246,279 1,019,795 756,669 4,412,898 317,916 30,209 87,194 Intergovernmental Services- 7,449,076 9,954 140,857 - - - Interfund Operating Rentals/Supplies613,738 460,549 778,491 109,081 - 40,432 103,019 Depreciation & Amortization1,216,715 943,843 753,095 10,978 235,141 33,962 189,648 TOTAL OPERATING EXPENSES4,849,131 11,044,177 3,799,126 5,042,146 567,009 601,433 993,549 OPERATING INCOME (LOSS)(258,964) (1,646,479) 171,378 283,397 (185,937) (150,893) (174,158) NON-OPERATING REVENUES & EXPENSES Interest Revenue 30,109 32,315 43,501 450 1,493 99 387 Other Non Operating Revenue 98,599 67,422 31,460 40,240 550 30 - Other Non Operating Expense(324,589) (152,781) (109,434) - (27,238) (11,134) (94,139) TOTAL NON-OPERATING REVENUES (EXPENSES)(195,881) (53,045) (34,473) 40,690 (25,195) (11,005) (93,752) Plus Items Not Effecting Working Capital Depreciation 1,216,715 943,843 753,095 10,978 235,141 33,962 189,648 761,870 (755,681) 890,000 335,065 24,009 (127,936) (78,262) Increase in Contributions -System Development186,672 148,788 362,749 - - - - Increase in Contributions -Area Assessments- 11,956 9,644 - - - - Increase in Contributions -FAA- - - - 92,243 Operating Transfers In - - - - - 31,300 429,496 Increase in Restricted Net Assets 10,112 6,766 - - 827 - Decrease in Long term Receivables- 45,000 - - - - - Increase in Deferred Credits- - - - 6,802 - - TOTAL RESOURCES OTHER THAN OPERATIONS196,784 212,510 372,394 - 99,872 31,300 429,496 Net Change in Restricted Net Assets49,411 532 12,015 - 827 - (18,367) Increase in Fixed Assets - Salaries124,688 53,838 62,939 - - - - Increase in Fixed Assets - Benefits46,428 19,086 25,856 - - - - Increase in Fixed Assets - Site Improvements63,475 - - - - - - Increase in Fixed Assets - Equipment24,980 - - - - 9,487 - Increase in Fixed Assets - Construction2,287,405 875,294 397,901 - 89,354 54,916 - Operating Transfers Out50,000 50,000 96,000 - - - - Debt Service Principal435,568 288,262 - - - - - TOTAL USES OTHER THAN OPERATIONS3,081,955 1,287,011 594,711 - 90,181 64,403 (18,367) NET CHANGE IN WORKING CAPITAL(2,123,301) (1,830,183) 667,682 335,065 33,700 (161,039) 369,601 BEGINNING WORING CAPITAL, January 1, 201121,606,067 16,021,979 9,795,538 775,690 969,009 124,129 3,752 ENDING WORKING CAPITAL, July 31, 201119,482,766 14,191,796 10,463,220 1,110,755 1,002,709 (36,910) 373,353 NET CHANGE IN WORKING CAPITAL(2,123,301) (1,830,183) 667,682 335,065 33,700 (161,039) 369,601 NET WORKING CAPITAL FROM OPERATIONS 13 DI.C The Water utility incurred an operating loss at the end of July, reflecting a decline in water sales. Water sales totaled $4.6 million compared to $5.0 mi llion for the same period last year. This decline is due to the loss of Covington as a wholesale wat er customer and a general decrease in water usage among other City customer classes during t he first half of the year. Water usage for irrigation customers increased, reflecting warmer weathe r and greater outdoor water needs. As shown in the following chart, water sales and consump tion in 2011 is trending below prior year levels.1 Despite rates increase of 7% effective January 1, 201 1, the decline in water consumption more than offset the increase in rates. Whil e water sales are expected to continue to increase as the weather warms, overall sales fo r 2011 will likely remain below 2010 levels for the remainder of the year. Finance plans to prepare a s tudy of the Water utility and rate revenue sufficiency later this year. level of golfing activity during the first half of the year. Although recent weather conditions have improved and resulted in 8,058 rounds played in 2011 (vs. 7,767 in 2010), year-to-date rounds played are currently running about 8% below 20 10 levels (27,545 rounds played in 2011 vs. 29,914 rounds in 2010). While increasing revenues are anti cipated to continue through August, operating losses at the Golf Course are expected to continue for the remainder of 2011. $0 $50 $100 $150 $200 $250 $300 $350 JanFebMarAprMayJunJulAugSepOctNovDec 2010 Monthly Budget 2011 Actual 2010 Actual Cemetery operating revenues totaled $450K at the end of July and compares to $413K for the same period last year. While 2011 collections ar e up over last year, the Cemetery ended July with a year-to-date operating loss. Close monito ring of this program is warranted to determine whether the year-to-date deficiency will be recovered over the remainder of the year. $0 $20 $40 $60 $80 $100 $120 JanFebMarAprMayJunJulAugSepOctNovDec 2010 Monthly Budget 2011 Actual 2010 Actual 15 DI.C The table below provides an analysis of all City Interna l Service funds and shows the year to date revenues and expenditures for each fund. InformationEquipment InsuranceFacilities ServicesRental OPERATING REVENUES:Interfund Charges for services - 2,265,256 2,426,333 372,327 Rents, Leases, Concessions & Other - 64,976 23,935 1,290,849 TOTAL OPERATING REVENUES - 2,330,232 2,450,268 1,663,176 OPERATING EXPENSES:Administration 538,098 - 143,850 398,577 Operations & Maintenance - 1,140,353 2,074,207 729,849 Depreciation & Amortization - - 268,935 504,616 TOTAL OPERATING EXPENSES 538,098 1,140,353 2,486,992 1,633,042 OPERATING INCOME (LOSS)(538,098) 1,189,879 (36,724) 30,135 NON-OPERATING REVENUES & EXPENSES Interest Revenue 2,028 1,632 5,242 6,718 Other Non Operating Revenue - 32,439 - 39,144 Other Non Operating Expense - - - - TOTAL NON-OPERATING REVENUES (EXPENSES)2,028 34,071 5,242 45,862 INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS(536,070 ) 1,223,950 (31,482) 75,996 Contributions - - - Transfers In Transfers Out - (437,500) (7,000) TOTAL CONTRIBUTIONS & TRANSFERS- (437,500) - (7,000) CHANGE IN FUND BALANCE (536,070) 786,450 (31,482) 68,996 BEGINNING FUND BALANCE, January 1, 20112,366,832 661,686 4,918,922 10,611,968 ENDING FUND BALANCE, July 31, 20111,830,762 1,448,136 4,887,440 10,680,964 16 DI.C The working capital statements for the Internal Service funds are presented on the table below. InformationEquipment InsuranceFacilities ServicesRental OPERATING REVENUES:Interfund Charges for services - 2,265,256 2,426,333 372,327 Rents, Leases, Concessions & Other - 64,976 23,935 1,290,849 TOTAL OPERATING REVENUES - 2,330,232 2,450,268 1,663,176 OPERATING EXPENSES:Salaries & Wages - 379,372 725,992 201,414 Benefits 92,926 151,827 252,574 79,269 Supplies - 49,843 89,133 481,331 Other Service Charges 445,172 506,581 963,808 229,985 Interfund Operating Rentals/Supplies - 52,731 186,550 136,428 Depreciation & Amortization - - 268,935 504,616 TOTAL OPERATING EXPENSES 538,098 1,140,353 2,486,992 1,633,042 OPERATING INCOME (LOSS)(538,098) 1,189,879 (36,724) 30,135 NON-OPERATING REVENUES & EXPENSES Interest Revenue 2,028 1,632 5,242 6,718 Other Non Operating Revenue - 22,023 - 39,144 Other Non Operating Expense - - - - TOTAL NON-OPERATING REVENUES (EXPENSES)2,028 23,655 5,242 45,862 Plus Items Not Effecting Working Capital Depreciation - - 268,935 504,616 (536,070) 1,213,534 237,453 580,612 Increase in Contributions -Other Government- 10,417 - - Transfers In - - - TOTAL RESOURCES OTHER THAN OPERATIONS- 10,417 - - Net Change in Restricted Net Assets - 1,200 - (4,002) Increase in Fixed Assets - Equipment - - 82,555 57,736 Increase in Fixed Assets - Construction- - 46,062 5,072 Operating Transfers Out - 437,500 - 7,000 TOTAL USES OTHER THAN OPERATIONS- 438,700 128,617 65,805 NET CHANGE IN WORKING CAPITAL(536,070) 785,250 108,837 514,807 BEGINNING WORING CAPITAL, January 1, 20112,366,832 714,944 3,949,793 5,826,195 ENDING WORKING CAPITAL, July 31, 20111,830,763 1,500,195 4,058,630 6,341,002 NET CHANGE IN WORKING CAPITAL(536,070) 785,250 108,837 514,807 NET WORKING CAPITAL FROM OPERATIONS The Insurance Fund expenses include $443,118 balance of th e annual insurance payment. This amount will be decreasing throughout the year as the expense is being allocated to various departments and funds on a monthly journal entry. The Facilities Fund revenues of $2,330,232 cover expe nses totaling 1,577,853 that include $437,500 in transfers out for debt service related to the annex building. Expenses are low compared to budget due to professional services, utilit ies and repairs and maintenance that are anticipated to be spent later in the year. Equipment rental fund balance of $10,680,964 incl udes $4.4 M in fixed assets net of depreciation which primarily consists of the City’s fleet vehicles. 17 DI.C This report is prepared by the Finance Department . Additional financial information can also be viewed at our website: http://www.auburnwa.gov/. For any questions about the report please contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov . 18 DI.C SALES TAX SUMMARY JULY 2011 SALES TAX DISTRIBUTIONS (FOR MAY 2011 RETAIL ACTIVITY )10 Total10 YTD11 YTD Y TD 10 Total10 YTD11 YTD Y TD NAICSCONSTRUCTION (NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f NAICS A UTOMOTIV E (NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f 236Construction of Buildings 607,355 317,656 298,351 -6.1%441Motor Vehicle and Parts Dealer2,346,944 1,314,850 1,471,963 11.9%237Heavy and Civil Construction121,822 68,040 49,863 -26.7%447Gasoline Stations 210,961 115,622 124,970 8.1%238Specialty Trade Contractors594,645 296,625 338,501 14.1%TOTAL AUTOMOTIV E 2,557,905 $ 1,430,472 $ 1,596,932 $ 11.6%TOTAL CONSTRUCTION 1,323,822 $ 682,321 $ 686,714 $ 0.6%Overall Change from Previous Year 166,460 $ Overall Change from Previous Year 4,393 $ 10 Total10 YTD11 YTD Y TD 10 Total10 YTD11 YTD Y TDNAICSRETAIL TRAD E (NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f NAICSMANUFACTURIN G (NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f 442Furniture and Home Furnishings193,852 117,294 126,870 8.2%311Food Manufacturing 2,062 1,268 1,477 16.5%443Electronics and Appliances120,703 70,804 81,672 15.3%312Beverage and Tobacco Products3,610 1,924 2,012 4.6%444Building Material and Garden389,137 213,319 202,997 -4.8%313Textile Mills 121 81 342 323.3%445Food and Beverage Stores351,329 195,345 187,832 -3.8%314 TextileProductMills 1,682 832 1,136 36.5%446 HealthandPersonalCareStore 143,820 85,071 88,836 4.4%314 Textile Product Mills 1 ,682 832 1 ,136 36 .5%446 Health and Personal Care Store 143 ,820 85 ,071 88 ,836 4 .4%315Apparel Manufacturing 2,202 834 2,391 186.8%448Clothing and Accessories730,903 423,786 448,862 5.9%316Leather and Allied Products 45 32 154 377.0%451Sporting Goods, Hobby, Books1 16,615 71,109 76,726 7.9%321Wood Product Manufacturing30,078 20,041 12,971 -35.3%452General Merchandise Stores801,501 474,317 603,024 27.1%322Paper Manufacturing 10,842 6,029 8,940 48.3%453Miscellaneous Store Retailers504,3 03 289,184 275,216 -4.8%323Printing and Related Support43,243 23,859 22,781 -4.5%454Nonstore Retailers 234,807 128,415 137,705 7.2%324Petroleum and Coal Products 3,320 1,538 4,958 222.5%TOTAL RETAIL TRAD E 3,586,970 $ 2,068,644 $ 2,229,739 $ 7.8%325Chemical Manufacturing 8,684 3,999 4,098 2.5%Overall Change from Previous Year 161,094 $ 326Plastics and Rubber Products9,254 5,324 5,921 11.2%327Nonmetallic Mineral Products19,031 8,226 7,696 -6.4%331Primary Metal Manufacturing 189 67 169 154.2%10 Total10 YTD11 YTD Y TD 332Fabricated Metal Product Manuf17,110 9,656 11,448 18.6%NAICSSERVICES(NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f 333Machinery Manufacturing 13,445 7,595 8,870 16.8%51*Information (see footnote)978,1 15 702,235 235,278 -66.5%334Computer and Electronic Produc12,773 5,377 12,413 130.9%52*Finance and Insurance68,357 37,416 40,283 7.7%335Electric Equipment, Appliances 192 72 455 529.6%53*Real Estate, Rental, Leasi ng288,013 164,973 165,414 0.3%336Transportation Equipment Man186,247 96,337 237,068 146.1%541Professional, Scientific, Tech188,696 109,874 107,899 -1.8%337Furniture and Related Products12,784 6,364 6,942 9.1%551Company Management 165 103 107 3.7%339Miscellaneous Manufacturing27,899 17,407 15,722 -9.7%56*Admin. Supp., Remed Svcs234,384 116,680 170,869 46.4%TOTAL MANUFACTURIN G 404,813 $ 216,859 $ 367,965 $ 69.7%611Educational Services 55,877 28,227 28,814 2.1%,,,,,,Overall Change from Previous Year 151,106 $ 62*Health Care Social Assistannce37,475 22,595 20,629 -8.7%71*Arts and Entertainment153,918 99,751 101,069 1.3%72*Accomodation and Food Svcs806,733 457,599 468,425 2.4%10 Total10 YTD11 YTD Y TD 81*Other Services 385,105 220,845 226,098 2.4%NAICSTRANSPORTATION AND WAREHOUSIN G (NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f 92*Public Administration 109,678 56,251 52,249 -7.1%481Air Transportation - - 24 N/A TOTAL SERVICE S 3,306,516 $ 2,016,549 $ 1,617,135 $ -19.8%482Rail Transportation 4,500 3,653 10,831 196.4%Overall Change from Previous Year (399,415)$ 484Truck Transportation 7,660 3,903 32,676 737.2%485Transit and Ground Passengers 57 53 65 22.8%488Transportation Support 13,207 7,060 10,688 51.4%10 Total10 YTD11 YTD Y TD 491Postal Service 194 118 118 -0.2%NAICSMISCELLANEOUS(NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f 492Couriers and Messengers 993 735 745 1.4%000Unknown 754 1 383 32906.9%493Warehousing and Storage 2,574 1,527 1,800 17.9%111-115Agriculture, Forestry, Fishing2,8 39 1,553 6,315 306.5%TOTAL TRANSPORTATIO N 29,185 $ 17,050 $ 56,947 $ 234.0%211-221Mining & Utilities 22,364 11,104 8,835 -20.4%Overall Change from Previous Year 39,897 $ 999Unclassifiable Establishments102,180 75,828 140,993 85.9%TOTAL SERVICE S 128,138 $ 88,486 $ 156,526 $ 76.9%Overall Change from Previous Year 68,040 $ 10 Total10 YTD11 YTD Y TD NAICS WHOLESALETRADE (NOVOCT)(NOVMAY)(NOVMAY)%Diff NAICSWHOLESALE TRAD E (NOV-OCT)(NOV-MAY)(NOV-MAY)% Dif f 423Wholesale Trade, Durable Goods1,020,802 556,312 647,784 16.4%GRAND TOTA L 12,522,789 $ 7,165,954 $ 7,449,762 $ 424Wholesale Trade, Nondurable160,317 88,095 86,010 -2.4%Overall Change from Previous Year 283,807 $ 4.0%425Wholesale Electronic Markets4,320 1,165 4,010 244.2%TOTAL WHOLESAL E 1,185,440 $ 645,572 $ 737,804 $ 14.3%Overall Change from Previous Year 92,231 $ July 25, 2011 file:Monthly Sales Tax Report.xls Prepared by Auburn Financial Planning Footnote: NAICS 51* 2010 data NOT adjusted for Comcast au dit adjustment of $339,470, as received for Feb 2010.19 DI.C InvestmentPurchasePurchaseMaturityYield to TypeDatePriceDateMaturity State Investment PoolVarious92,038,412 $ Various0.16%KeyBank Money MarketVarious8,238,872Various0.10%US Treasury05/04/199057,75005/15/20165.72%FHLB2/2/20091,000,0008/2/20111.840%FHLB3/28/20112,000,0003/28/20141.300%FHLB6/13/20112,000,0006/13/20141.150%FHLMC5/27/20112,000,0002/28/20141.250%FFCB6/6/20112,000,0006/6/20141.180% Total Cash & Investments109,335,034 $ 0.226%Investment Mix% of Total State Investment Pool84.2%Current 6-month treasury rate0.08%KeyBank Money Market7.5%Current State Pool rate0.16%US Treasury0.1%KeyBank Money Market0.10%FHLB4.6%Blended Auburn rate0.23%FHLMC1.8%FFCB1.8%100.0%City of Auburn Investment Portfolio Summary As of July 31, 2011 Summary 20 DI.C