HomeMy WebLinkAboutITEM V-A � crnroF _*�"* *
— Memorandum
* WASHINGTON
To: City of Aubum Planning Commission
From: Kevin Snyder, AICP, Director, Planning 8 Development Department
GC: Elizabeth Chamberiain, AICP, Planning Manager, Pianning & DevelopmeM
Department
Date: December 28, 2011
Re: Election of Planning Commission Officers
The annual election of the Chairperson and Vice-Chai.rperson of the Au6um Planning
Commission is scheduled to occur at the January 4, 2012 Planning Commission meeting.
Section 3 of the City of Aubum Planning Commission Rules of Procedure (adopted November
1983, reyised November 1988, updated April 2000, revised February 2007) speciFy the
procedures for the annual election of officers. The folloviring are those procedures as well as the
duties of the Ghair and the Vice Chair as specified in Section 4:
ill: ELECTION OF OFFICERS:
1. The officers of the Commission shall consist of a Chair and Vice Chair elected
from the appointed members of the Commission and such other officers as the
Commission may, by the majority vote, approve and appoint.
2. The election of officers shall take place once each year at the Commission's
regular meeting�in January of each calendar yeac The term ofi office of each
officer shall run until the subsequent eledion.
3. The vacancy of an office caused by the resignation or removal of any member of
the Commission during his or her term of office shall be filled for the remaining
term of office by the Mayorand confirmed by the City Councii. The Chair will be
replaced by the Vice CHair and the Vice Chair will be replaced by vote of the
members of the Planning Commission.
IV. CHAIR:
1. The Chair shall preside over the meetings of the Commission and may exercise
all the powers usually incident of the office. The Chair shall be considered as a
member of the Commission and have the full right to have his/her own vote
recorded in all deliberations of the Commission. Unless stated otherwise, the
Chair's vote shall be considered to be affirtnative for the motion.
2. The Chair shall haye power to create temporary committees of one or more
• members. Standing committees of the Commission shall be created at the
� direction of the Commission and appointed by the Chair. Standing or temporary
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committees may be charged with such duties, examinations, investigations and
inquiries relative to one or more subjects of interest to the Commission. No
standing or temporary committee shall have the power to commit the
Commission to the endorsement of any plan or program without the approval af
the regular or special meeting of the Commission.
3. The Vice Chair shall in the absence of the Chair, perform:all the duties incumbent
upon the Chair.
4. In the event of the absence of the Chair and �ce Chair, the senior member of
the Commission present shail act as Chair for that meeting or may delegate the
responsibility to another member. �
Election of Chai.rperson
The current Chairperson should call for nominations of Chairperson for the 3012 calendar year
from fhe current membership of the Commiss'ion. Following receipt of aIP nominations, the
cuRent Chairperson shall name all nominations received. Following ihe naming of aIl nominees,
the current Chairperson shall ask for a roll call vote by the Commission on each of the nominees
indiVidually. The Secretary shall call the name of each Commission member and ask for his/fier
vote for each nominee. For each nominee when asked, the Commission members present.shall
_ _ .
signify their v.ote tiy a Yes o� No. The Commission member receiving the highest numlier bf
votes`shall be the Chairperson for the 2012 ca�endar yeac
Election of Vice-Chairperson
The newly elected Chairperson should cail for nominations of Vice-Chairperson for the 2012
calendar year from the current membership of the Commission. Following receipt of all
nominations, the newly elected Chairperson shall name all nominations received. Following She
naming of all nominees, the newly elected Chairperson shall ask for a roll call vote by the
Commission on eacti of the nominees individually. The Secretary shall call the name of each
Commis§ion member and ask for his/her vote for each nominee. For each nominee when
asked, the Commission members present shall signify their vote. by a Yes or No. The
Commission member receiving the highest number of votes shail be the Vice- Chairperson for
4he'2012 calendar year.
Please contact staff in advance of the January 4, 2012 scheduled meeting 'rf you have any
questions conceming the election of the Chairperson and Vice-Chairperson..