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HomeMy WebLinkAboutITEM V-A � crnroF _*�"* * — Memorandum * WASHINGTON To: City of Aubum Planning Commission From: Kevin Snyder, AICP, Director, Planning 8 Development Department GC: Elizabeth Chamberiain, AICP, Planning Manager, Pianning & DevelopmeM Department Date: December 28, 2011 Re: Election of Planning Commission Officers The annual election of the Chairperson and Vice-Chai.rperson of the Au6um Planning Commission is scheduled to occur at the January 4, 2012 Planning Commission meeting. Section 3 of the City of Aubum Planning Commission Rules of Procedure (adopted November 1983, reyised November 1988, updated April 2000, revised February 2007) speciFy the procedures for the annual election of officers. The folloviring are those procedures as well as the duties of the Ghair and the Vice Chair as specified in Section 4: ill: ELECTION OF OFFICERS: 1. The officers of the Commission shall consist of a Chair and Vice Chair elected from the appointed members of the Commission and such other officers as the Commission may, by the majority vote, approve and appoint. 2. The election of officers shall take place once each year at the Commission's regular meeting�in January of each calendar yeac The term ofi office of each officer shall run until the subsequent eledion. 3. The vacancy of an office caused by the resignation or removal of any member of the Commission during his or her term of office shall be filled for the remaining term of office by the Mayorand confirmed by the City Councii. The Chair will be replaced by the Vice CHair and the Vice Chair will be replaced by vote of the members of the Planning Commission. IV. CHAIR: 1. The Chair shall preside over the meetings of the Commission and may exercise all the powers usually incident of the office. The Chair shall be considered as a member of the Commission and have the full right to have his/her own vote recorded in all deliberations of the Commission. Unless stated otherwise, the Chair's vote shall be considered to be affirtnative for the motion. 2. The Chair shall haye power to create temporary committees of one or more • members. Standing committees of the Commission shall be created at the � direction of the Commission and appointed by the Chair. Standing or temporary � i committees may be charged with such duties, examinations, investigations and inquiries relative to one or more subjects of interest to the Commission. No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without the approval af the regular or special meeting of the Commission. 3. The Vice Chair shall in the absence of the Chair, perform:all the duties incumbent upon the Chair. 4. In the event of the absence of the Chair and �ce Chair, the senior member of the Commission present shail act as Chair for that meeting or may delegate the responsibility to another member. � Election of Chai.rperson The current Chairperson should call for nominations of Chairperson for the 3012 calendar year from fhe current membership of the Commiss'ion. Following receipt of aIP nominations, the cuRent Chairperson shall name all nominations received. Following ihe naming of aIl nominees, the current Chairperson shall ask for a roll call vote by the Commission on each of the nominees indiVidually. The Secretary shall call the name of each Commission member and ask for his/fier vote for each nominee. For each nominee when asked, the Commission members present.shall _ _ . signify their v.ote tiy a Yes o� No. The Commission member receiving the highest numlier bf votes`shall be the Chairperson for the 2012 ca�endar yeac Election of Vice-Chairperson The newly elected Chairperson should cail for nominations of Vice-Chairperson for the 2012 calendar year from the current membership of the Commission. Following receipt of all nominations, the newly elected Chairperson shall name all nominations received. Following She naming of all nominees, the newly elected Chairperson shall ask for a roll call vote by the Commission on eacti of the nominees individually. The Secretary shall call the name of each Commis§ion member and ask for his/her vote for each nominee. For each nominee when asked, the Commission members present shall signify their vote. by a Yes or No. The Commission member receiving the highest number of votes shail be the Vice- Chairperson for 4he'2012 calendar year. Please contact staff in advance of the January 4, 2012 scheduled meeting 'rf you have any questions conceming the election of the Chairperson and Vice-Chairperson..