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HomeMy WebLinkAbout11-21-2011 *' City Council Meeting c�,voF_ ��.. � -- November 21, 2011 - 7:30 PM ' Aubum City Hall WASH I NGTON MIN UTES I. CALL TO ORDER A. Flag Salute Mayor Peter 6. Lewis calied the meeting to orderat 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers present: Rich Wagner, Sue Singer, Nancy Backus, Bill Peloza, Lynn Norman, Virginia'Haugen and John Fartridge. Departments Directors and staff members present: City Attorney Daniei B. Heid, Chief of Police Bob Lee, Emergency Preparedness Manager Sarah Miller, Public Works Director Dennis Dowdy, Planning and Development Director Kevin Snyder, Pianning Manager Eliia6eth Chamberlain, Economic Development Manager Doug Lein, Parks, Arts and Recreation DirectorDaryl Faber, Assistar�t City Attomey Steve Gros_s,Fnance Director Shelley Coleman, Priricipal Planner Jeff Dixon, City Engineer-Dennis Selle, Traffic Engineer Pablo Para, and City Clerk Danielle Daskam. C. Announcements, App.ointments, and Presentations 1. Community Emergency Response Team (CERT) Class #21 Mayor Lewis to recognize the graduates of the twenty-first class of the Community Emergency Response Team (CER�. Mayortewiswas joined by Chief of Police Bob Lee and Emergency Preparedness Manager Sarah Miller in recognizing the graduates of the 21st class of the Community'Emergency Response Team. The following class members were in attendance and received their certificates of completion: Laurie Bulson,Terri Qhlsbeck, Rick Engler; Raejean Kreel, Paul Lancelle, Brent Murray, Gary Nitschke, Michelle O'Brien, Sam Ripley, Mary Rogan, Teresa Vaughn; Jim Welis; Bob Zimmerman and Helen Zimmerman. 2. Planning Commission City Council approve the appointment of Yoianda Trout to the Planning Commission to fill an unexpired term expiring December 31, 2013 Deputy Mayor Singer moyed and Councilmember Wagner seconded to confirm the appointment of Yolanda Trout to the Planning Commission. Page 1 of 10 MOTION CARRIED UNANIMOUSLY. 7-0.. D. Agenda Modifications A request to advertise for bids for the M Street Underpass Project (Project No. C201 A) and Resoiution No. 4776 were added to the agenda. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRE$PONDENCE A. Publlc HeaNngs t. 2011-2012 Biennial Budget (Backus/Coleman) City Council to conduct a public hearing to receive.public comments and suggestions with regard to the proposed modifications to the 2011- 2012 Biennial Budget Finance Director Coleman reminded Council that the biennial budget amendmen4 will be brought forward at the neict Council meeting. An ordinance setting the2012.property tax levy appears later on the agenda. The hearing provides an opportunity for any citizens to comment or make suggestions on the mid-biennial correction. - Mayor Lewis opened;the public hearing at 7:37p.m. No one requested to � address the Council, and the hearing was closed. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue: Those wishing fo speak are reminded to sign in on the form,provided. No one from the audience requested to speak during audience participation. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met November 14, 2011. The Committee discussed Ordinance No. 6378 regarding the biennial budget amendment, tfie City Hall;remodel, Resolution No. 4775 regarding the City'sdeferred compensation plan, City Code S.ection 8,28 relating to noise, fireworks, and the Aubum Valiey Humane Society. The next regular meeting of the Municipal Services Committee isscheduled for November 28, 2011 at 3:00 p.m. B. Planning & Community Development Ghair Norman reported tlie Planning and Community Development Committee. met November 14, 2011. The meeting included a presentation from the Arts Page 2 of 10 Commission on their activities throughout the last yeac The Committee reviewed Ordinance No. 6385 relating to Master Plan code amendments, Resolution No: 4765 approving a Memorandum of Agreement and Option to Purchase Real Property with Ce�adimm, LLC, Resolution No. 4766 authorizing an exclusive agency listing agreement with Jones Lang LaSalle. The Committee also discussed Ordinance;No. 6378 relating to budget amendment no. 5, Resolution No. 4767 authorizing an agreement wkh the Auburn Area Chamber of Commerce, Phase II Code Update, the proposed HCSA laundry facility, 2011 Comprehensive Plan amendmerds;Resolution No:4772 relating to the Pierce County Countywide Planning Policies, Resolution No. 4773 relating to regiorial centers and tFie Pierce County Countywide Planning Policies, and streamlined sales tax. The next regular meefing of the Planning and Community Development Committee is scheduled for November 28, 2011 at 5:30 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30 p.m. The Committee approyed a:right-of-way use permiYfor the Auburn Adventist Academy and several corrtract administration items including initiating Project No. CP0912 for Bi-annuaYSanitary Sewer Repair and,Replacement, annual on-call professional services,agreements, Project No. GR1121 bid advertisement for 2011 Local Street Pavement Reconstruction (Phase 2), Change OrderNo. 3 for Public Works ?rojectNo. CP1005 South Division Street Promenade, final pay estimate for PubliaWorks Project No. CP0765, the Lea Hill Pump Station Decommissioning (Phase 2), and Public Works Project No. C201A, the M Street SE Underpassbid advertisement. The Committee also reviewed Ordinance No. 6391 relating to utility sys#em developmen4 charges and Resolution No. 4776 approVing a$3 million grant from the Washington State Transportation Improvement Board. The Committee discussed the 2011 Comprehensive'Pian amendments; Resolution No. 4765 authorizing a Memorandum of Agreementwith Ceradimm, LLC, traffic signal timing, striping and payement marking contracts with the counties, and the capital project status report. The next regular meeting of the Public Works Committee is scheduled for December 5, 2011. D. Finance Chair Backus reported the Finance Committee met'this evening at 6:00 p.m. The Committee reviewed claims and,payroll vouchers, including claims vouchers#or ICON Materials in the amount of$366,000 for street preservation, Johannsen Excavating in the amount of'$6U1,000 for the South Division Street Promenade Project, Metro/King County Sewer in 4he amoun4 of$1,057,000 for sewercharges, Miles Resource in the amnunt of$479,000 for the A Street NW project, T Bailey, Inc., in 4he amount of$119,000 for the Lakeland Hills Reservoir No. 6 Project, Va(IeyCommunications in theamount of$163,000 for debtservice, and Waste Management in the amount of$669,000 for,solid waste service in October. The Committee also reviewed Ordinance No. 6380 relating to the levy of property taxes in 2012, Resoiution No. 4767 relating to an agreement with the Aubum Area Chamber of Commerce, and Resolution No. 4775 amending Page 3 of 10 the City's deferred compensation plan. The Committee also discussed Ordinance No. 6391 amending utility system development charges, Ordinance No. 6385 relating to Master Plans, Ordinance No. 6392 relating the Fiorito Business Park rezone, Resolution No. 4772 relating to Pierce Courity Countywide Planning Policies, Resolution No. 4773 relating to Pierce County Countyvuide Planning Policies and regional centers, Resolution No. 4771 authorizing an agreement with Washington2 Advocates, Aubum School District Impact Fees, the September Financial Report, utility billing, and Resolution No. 4TI6 accepting a grant from the State Transportation Improvement Board. The next regular meeUng of the Finance Committee is scheduted for December 5, 2011 a#6:00 p.m. E. Les Gove Community Campus The Les Gove Community Campus Committee has not met since the Iast Council meeting. F. Downtown Redevelopment The Downtown Redevelapment Committee has not met since the last Council meeting. G. Councli Operations Committee The Council Operations Committee has not met since the last Council meeting. IV. REPORTS At ihis fime the Mayor and City Counci!may reportpn significant items associated with tFieir appointed positions on state, regional and local organizafions. A. From the Counctl Deputy Mayor Singer reported on her participation in Tourism Board meetings, a Senior Centercoffee hour, the Suburban Cities Association annual meeting, the Auburn Valley Humane Socie#y open house, the Council budget work session, and the Auburn Regional Medical Center's dedication to become s tabacco-free campus. Councilmember Partridge reported on his attendance at the La Quinta Inn ribbon cutting ceremony, the Suburban Cities Associstion annual meeting, and the Auburn Valley Humane Society open house at theirnew location at 4910 A Street SE. Councilmember Norman reported on her attendance at the Puget Sound Regional Council Growth Management Poiicy Board, the Suburban Cities AssociaUon Growth Management Policy Caucus, the Suburban Cities Association annual meeting, and the La Quinta Inn ribbon cutting ceremony. Councilmember Norman urged all to attend the Santa Parade that will be held Saturday, December 3rd. Page 4 of 10 Councilmember Backus reported on her attendance at the Auburn Tourism Board budget meetings, the Valley Regional Fire Authority Board meetings, and the City Council budget workshop. Councilmember Peloza reported on his attendance at the National League of Cities meeting in Phoenix, Arizona, where he serves on the Energy, Environment and Natural Resources Steering Committee. At the National League of Cities meeting, Councilmember Peloza secured the renewal of a policy resolution relating to milfoil abatement: Counciimember Peloza also reported on his � attendance.at theAirportAdvisory Board meeting, the King County Solid Waste Advisory Committee meeting, the King ConserVation District meeting, the Suburban Cities Associafion annual meeting, and the La Quinta Inn grand opening. B. From the Mayor Mayor Lewis spoke regarding his attendance afthe Good Egg breakfast sponsored by King CountyCouncilmember Peter von Reichbauer where Attomey General Rob McKenna wasthe speaker. Mayor Lewis also reported on meetings of the King County Regional Policy Committee, the Suburban Cities Association annual meeting, the Auburn Valley Humane Society open house, the La Quinta Inn open house, the South County Area Transportation Board meeting, meetings with representatives of the Auburn Regional Medical Center regarding prescription drug abuse, meetings with Pierce County Executive McCarthy, and a meeting of , the Valley Cities. V. CONSENT AGENDA A. November 7, 2011 City Council Minutes B. Payroll Vouchers (Backus/Coleman) Payroll check numbers 532357 to 532404 in the amount of $786,662.24 and electronic deposit transmissions in the amount of $1,192;229.40 for a grand total , of $1,978,891.64 for the pay period covering'November 3, 2011 to November i 6, 2011. C. Public Works Annual Orr-Call Professional Services (Wagner/Dowdy) City Council approve the Annual On-Call Professional Service Agreements and Amendments for 2012 D. Public Works Project No. CP1005 (Wagner/Dowdy) City Council approve Change Order No. 3 in the Amount of$102,250.00 to Contract No. 11-08 for Work on Project No. CP1005South Division Street Promenade. E. Public Works Project No: CP0756 (WagnedDowdy) City Council approve Final Pay Estimate No. 4 to Contract No. 11-02 in the amount of $78,549.44 for a total contract price of $486,927.14 with Hoffman Construction, Inc. and accept construction bf Project No. CP0756 - Lea Hill Pump Stations Decbmmissioning Phase 2 Page 5 of 10 F. Public Works Project No. CP1121 (Wagner/Dowdy) City Council grant permission to advertise for bids for Project No. CP1121, 2011 Local Street Pavemerrt Reconstruction - Rhase 2 G. Public Works Project No. C201 A City Council to grant permiss'ion to advertise for bids for Project No. C201 A, M Street SE Underpass Project Deputy Mayor Singer moved and Councilmemtier Wagner seconded to approve the Consent Agenda. Councilmember Haugen requested the removal of the claims vouchers from the Consent Agenda for separate consideration. MOTION TO APPROVE THE CONSENT AGENDA, EXCEPTING THE CLAIMS VOUCHERS, CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS Deputy Mayor Singer moved and Gouncilmember Wagner seconded to approve the claims vouchers. Councilmember Haugen expressed opposition to youchers relating to travel and meals. MOTION CARRIED. 6-1. Councilmember Haugenvoted no. VII. NEW BUSINESS There was no new business for Council consideration. VII I. ORDINANCES A: Ordinance No. 6380 (BackuslColeman) An Ordinance of the City Council of the City ofAubum, Washington, authoriiing the levy of regular property taxes by the City of Auburn for collection in 2012 � Councilmember Backus inoved and Councilmemtier Norman seconded to introduce and adopt Ordinance No. 6380. Ordinance No. 6380 sets the property tax levy for 2012. MOTION CARRIED. 6-1. Councilmember Haugen Voted no. B. Ordinance No. 6382 (Norman/Snyder) An Ordinance of the City Council o.f the City of Aukiurn, Washington relating to special area plans, amend'ing section 16.06.02Q of the Auburn City Code, and adding'a new chapter, 18.80 "Northeast Auburn Special Area Plan and Aubum Gateway Piarmed Action" thereto Councilmember Norman moved and Counciimember Backus seconded to Page 6 of 10 introduce and adopt Ordinance No. 6382. Ordinance No. 6382 relatesto planned action projects where environmental review of a projectshifts from the time a permit application is made to an earlier phase in the planning process. The infenf is to proyide a more streamlined environmental review process at the later'project stage by conducting more detailed environmental analysis at the earlier planning stage. MOTION CARRIED UNANIMOUSLY. 7-0. C. Ordinance No. 6385 (Norman/Snyder) An Ordinance of the Ciry Council of the City of Auburn, Washington, amending Sections 14.03.101 and 14.03.030 of the Auburn City Code relating to project permit decisions and add'ing a new chapter, Chapter 18.53 to the Auburn City Code relating to Master Plans Councilmember Norman moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6385. Ordinance No:6385 provides fior a general master plan concept applicable to institutional uses and larger scale commercial uses. MOTION CARRIED. 6-1. Councilmember Haugen voted no. p.. Ordinance No. 6391 (Wagner/Dowdy) An Ordinance of'the City Council of the Ciry of Aubum, Washington, amending Chapter 13,41 of the Aubum City Code relating to Utiliry Systems Development Charge Councilmember Wagner moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6391. Ordinance No. 6391 provides for lower system deyelopment charges for those developers who use Low Impact Development techniques. MOTION CARRIED UNANIMOUSLY. Z-0. E. Ordinance No. 6392 .(Norman/Snyder) An Ordinance of the City Council of the City of Aubum, Washington, amending the Fiorito Business Park Rezone approved under Ordinance No. 6297 Councilmember Norman moved and CouncilmemberBackus seconded to introduce and adopt Ordinance No. 6392. Ordinance No. 6392 relates to the rezone of three adjacent parcels located just north of T5th Street NVN and just to the east of State Route 167 in the City of Auburn. The ordinance provides for a slight increase in the alloweii square footage of the building, which will be an industrial laundry facility and will provide Page 7 of 10 approximately 150 living-wage jobs: • In response to a question from Councilmember Haugen, Planning and Development Director Snyder stated the development wiil meet the minimum parking standards. MOTION CARRIED UNANIMOUSLY. 7-0. IX. RESOLUTIONS A. Resolution No. 4756 (Norman/Snyder) A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor to enter into a Development Agreement�nrith Aubum Properties, Incorporated related to the Aubum Gateway Project Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4756. . The resolution approves a Deveiopment Agreement for the phased development. of the Robertson properties. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolution No. 4765 (Norman/Snyder) A Resolution of the City Council of the City of Aubum, Washington authorizing the Mayorand City Clerk to execute a Memorandum of Agreement with Ceradimm; LLC replacing and superseding the Master : pevelopment Agreement with Alpert International, LLLP previously approved by passage of Resolution No. 4663 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4765. Resolution No. 4765 repfaces an existing agreement with Alpert International - LCLP related to development of downtown City-owned properties and other neighboring properties. MOTION CARRIED. 6-1. Councilmember Haugen voted no. C. Resolution No. 4766 (Norman/Snyder) A Resolution of the Citjr Council of the City of Auburn Washington authorizing the Mayorand City Clerk to execute an Exclusive Agency Listing Agreement with Jones Lang LaSaile fo� real.estate brokerage services for certain City owned properties in downtown Au6um Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4766. Resolution No. 4766 provides for an exclusive listing agreement wfth Jones Lang LaSalle to provide professional real estate services for the City related to City- Page 8 of 10 owned properties in the downtown area. MOTION CARRIED UNANIMOUSLY. 7-0. D. Resolution No. 4767 (BacKus/Coleman) A Resolu4ion of the City Council of the City of Auburn, Washington, authonzing the Mayor and the City Clerk to execute an Agreement for Services between the City of Au6um and the Aubum Area Chamber of Commerce to operate a visitor information center, promote tourism awareness within the City and 10 provide services associated with supporting the City's economic development efforts Councilmember BacKus moVed and Councilmember Norman seconded to adopt Resolution No. 4767. Resolution No. 4767 authorizes a renewal of a oontract with_the Auburn Area Chamber of Commerce to pro4ide tourism and economic development services. MOTION CARRIED. 6-1. Councilmember Haugen voted no. E. Resolution Na 4772 (Norman/Snyder) A Resolution of�the City of Auburn, Washington approving and authorizing execution of an Interlocal Agreement with Pie�ce County, thereby amending the Pierce County Countywide Planning Policies for Consistency with Vision 2040 Councilmember Norman moved and Councilmember Backus seconded to adopt Resolution No. 4772: MOTION CARRIED. 6-1. Councilmember Haugen voted no. F. Resolution No. 4773 (Norman/Snyder) A Resolution of the City of Auburn, Washington, approving and authorizing execution of the;three interlocal agreements with Pierce County, thereby amending the Pierce County Countywide Planning Policies designating three new candidate regional centers Councilmember Norinan moved and Councilmember Backus seconded to adopt Resolution No. 4773. Resoiution No. 4773 amends the Pierce County Countywide Planning Policies to include three proposed Candidate Regional Centers: cities of Sumnerand Pacific for a new Manufacturing and Industrial Center, CRy of Tacoma for a new Manufacturing and Industrial Center, and City of University Place for anew Regional Growth Center. MOTION CARRIED. 6-1. Councilmembec Haugen voted no. G. Resolution No. 4776 A Resolution of the City Council of the City of Auburn, Washington, Page 9 of 10 authorizing the Mayor to accepf a grant from tfie Washington State Transportation Improvement Board for construction of the M Street SE Underpass Project CouncilmemberWagner moved and Councilmember Peloza seconded to adopt Resolution No. 4776. Resolution No. 4776 accepts a$3 million grant from the State Transportation Improvement Board: The grant will complete the funding package for the $23 million M Street SE Underpass Projec[. MOTION CARRIED UNANIMOUSLY. 7-0. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:41 p.m. J�" • APPROVED THIS 5�DAY OF DECEMBER, 2011. � `� ,���-�� Peter B. Lewis, Mayor Danielle Daskam, City Cle�k Page 10 of 10