HomeMy WebLinkAbout01-23-2012 Agenda Packet Planning and Community Development January 23, 2012 - 5:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Minutes - January 9, 2012* (Snyder) III.DISCUSSION ITEMS A. Resolution No. 4784* (Coleman) Committee to review Resolution No. 4784 authorizing the City of Auburn to impose a sales and use tax as authorized by RCW 82.14.415 as credit against state sales and use tax, relating to annexations. B. Ordinance No. 6396* (Coleman) Committee to review Ordinance No. 6396. Ordinance No. 6396 levies the .026% sales tax credit against the state sales tax for local revitalization financing. C. 2012 Proposed Code Amendments* (Chamberlain) Committee to review code amendments that will be proposed for Planning Commission and City Council consideration during 2012. D. Resolution No. 4793 - City of Auburn Small Business Development Assistance Pilot Program* (Snyder) Discuss proposed pilot program to assist certain small businesses wanting to start or move or expand in Auburn to encourage more small businesses in the City of Auburn. E. Director's Report (Snyder) F. PCDC Status Matrix (Snyder) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: Minutes - January 9, 2012 Date: January 17, 2012 Department: Planning and Development Attachments: Draft Minutes - January 9, 2012 Budget Impact: $0 Administrative Recommendation: For information only, see attachment. Background Summary: Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:January 23, 2012 Item Number:CA.0 AUBURN * MORE THAN YOU IMAGINEDCA.0 Planning and Community Development January 9, 2012 - 5:00 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER A. Roll Call A. Item Committee members in attendance were Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman. Staff in attendance were Kevin Snyder Planning and Development Director, Elizabeth Chamberlain Planning Manager, Doug Lein Economic Development Manager, Bill Thomas Contract Ecomonic Development, Ingrid Gaub Assistant City Engineer, Ryan Vondrak Project Engineer, Maija McKnight Arts Coordinator and Darcie Hanson Aministrative and Business Services Manager. Also present were citizens Colleen Nishimoto and Christyna George. B. Announcements There were no announcements. C. Agenda Modifications Item III B. Resolution No. 4786 WSAC Contract Award Letter. II. CONSENT AGENDA A. Minutes - December 12, 2011 (Snyder) Councilmember Partridge moved and Councilmember Holman seconded to Approve the minutes as written. Motion Carried Unanimously. 3-0. III. ACTION A. Public Works Project No. CP0616 (Vondrak) Grant permission to enter into Consultant Agreement No. AG-C-416 with KPG, Inc. for Engineering Services for Project No. CP0616, Downtown Pedestrian Kiosks Councilmember Partridge moved and Councilmember Holman seconded to Approve Page 1 of 3 CA.0 and forward to full City Council for approval. After brief explanation from Mr. Vondrak as to why he was bringing this item to the Planning and Community Development Committee, Ms. Chamberlain explained what the kiosks look like and where they will be located. Ms. Chamberlain also reviewed the history of the project and how locations for the kiosks were determined. The Committee confirmed the kiosk locations and made no changes. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. Temporary Sign Provisions ACC 18.56 - Signs (Chamberlain) Discussion of staff recommended time extension for continued allowance of portable and temporary signs to support businesses and economic development. Ms. Chamberlain explained the temporary sign provisions and the philosophy behind proposing a two year extenstion. There was discussion about the economic development benefits of allowing the provisions to be extended. Member Holman asked about how the provisions have been communicated to the business community. Director Snyder answered that when the program was first implemented there was community outreach but now it is mainly word of mouth amongst the business community. Vice- Chair Partridge questioned the reasoning behind the two year extension. Staff explained that with the current economic climate they thought it best to propose looking at it again in two years. Chair Backus concurred and explained her desire to alleviate additional staff time needed to bring the issue back in one year. Committee concurred with the two year extenstion and staff will bring back for ation at the next committee meeting. B. Planning Issues & Questions Forum (Snyder) Chair Backus explained that this item on the agenda was to allow the newer members of the Committee the ability to ask any questions or comment on anything they wished. Discussion ensued on several topics including: 1. Director Snyder explained performance vs. regulatory development regulations 2. Member Holman asked for emails with various Planning related training materials to read 3. Vice-Chair Partridge asked for foresight into what is coming forth in 2012 and in upcoming projects ahead of time 4. Member Holman asked about the role of the Planning Commission and how they fit in with the Planning and Community Development Committee role Page 2 of 3 CA.0 5. Joint PCDC\Planning Commission meetings were discussed Chair Backus reminded the committee members that there would be other opportunities for this same type of discussion on future agendas. C. Director's Report (Snyder) Director Snyder reported that the Planning and Development Department's activity has been steady and we have been busier than many of the surrounding jurisdictions. Director Snyder reported that he and Ms. Chamberlain will be making a presentation to Puget Sound Regional Council on Thursday on the Urban Center. Director Snyder reported that the legislature is proposing new State Environmental Poliocy Aact (SEPA) policy that will effect the way that the City does SEPA. D. PCDC Status Matrix (Snyder) Director Snyder passed out a revised copy of the PCDC Matrix that Chair Backus had edited prior to the meeting. Discussion ensued on the items that she thought should be removed or edited. V. ADJOURNMENT There being no further business to be ccome before the Planning and Community Development Committee, Chair Backus adjourned the meeting at 6:14pm. APPROVED THIS__________ DAY OF ___________, 2012. ______________________________ Nancy Backus - Chair ______________________________ Darcie Hanson - Administrative and Business Services Manager Page 3 of 3 CA.0 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4784 Date: January 17, 2012 Department: Finance Attachments: Resolution No. 4784 Budget Impact: $0 Administrative Recommendation: City Council to approve Resolution No. 4784 Background Summary: Resolution No. 4784 levies the .1% sales tax credit against the state sales tax for annexation of the Lea Hill Area. SB 6686 authorizing the tax credit was passed by the state legislature during the 2006 regular session. The intent of the legislation was to provide financial assistance to Cities with Planned Annexation Area (PAA's) that did not produce revenues sufficient to cover the costs of urban levels of services. The tax credit will provide sufficient funding, along with the other revenues of the area, to provide those services. The City moved forward with the annexation of Lea Hill based upon the availability of this tax credit. Cities wishing to take advantage of this tax credit incentive had to commence annexation prior to January 1, 2010. The tax credit is available to the city for up to 10 years and is limited to the maximum of .1% credit against the State tax or the difference between the City's cost to provide, maintain, and operate municipal services for the annexation areas and the general revenues that the City receives from the annexation area during a given year. This is the fifth year that the City of Auburn has asked the State for the sales tax credit. Reviewed by Council Committees: Finance, Planning And Community Development Councilmember:Backus Staff:Coleman Meeting Date:January 23, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A ------------------------ Resolution No. 4784 January 17, 2012 Page 1 of 3 RESOLUTION NO. 4 7 8 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY OF AUBURN TO IMPOSE A SALES AND USE TAX AS AUTHORIZED BY RCW 82.14.415 AS A CREDIT AGAINST STATE SALES AND USE TAX, RELATING TO ANNEXATIONS WHEREAS, this is not a new tax but a reallocation of the sales tax already collected by the state which will then be remitted to the City to assist with funding the costs of the newly annexed area; and WHEREAS, in accordance with Chapter 35A.14 RCW, on the 16th day of January, 2007 and on the 16th day of April, 2007, the City Council of the City of Auburn, Washington, passed its Resolution Numbers 4138 and 4176 respectively, calling for special elections to be held in connection with the primary election on August 21, 2007, at which election the question of annexation was presented to the voters of the Lea Hill Annexation Area; and WHEREAS, the notice of intention to annex was filed with the King County Boundary Review Board and subsequently approved; and WHEREAS, in accordance with Chapter 35A.14 RCW the annexation was put to a vote of the people in the annexation area on August 21, 2007; and WHEREAS, the King County Records, Elections and Licensing Services Division, on September 5, 2007, certified that the referendum had been approved by the voters; and WHEREAS, following a favorable vote on the annexation proposition, the City Council of the City of Auburn, Washington, adopted its Ordinance No. DI.A ------------------------ Resolution No. 4784 January 17, 2012 Page 2 of 3 6121, on September 17, 2007, annexing said Lea Hill Annexation Area, an annexation area that has a population of at least ten thousand people; and WHEREAS, the City Council of the City of Auburn, Washington, finds and determines that the projected cost of at least $5,775,400 to provide municipal services to the annexation area exceeds the projected general revenue estimated to be $3,605,900 that the City would otherwise receive from the annexation area on an annual basis; and WHEREAS, pursuant to RCW 82.14.415, the City is authorized, under the circumstances of this annexation, to impose a sales and use tax as authorized with that tax being a credit against the state tax. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Purpose. The Auburn City Council does hereby authorize the City’s Finance Director to set the threshold for imposing the sales and use tax credit at Two Million One Hundred and Sixty Nine Thousand Five Hundred dollars ($2,169,500) for the Lea Hill annexation area. Section 2. Implementation. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution. Section 3. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. DI.A ------------------------ Resolution No. 4784 January 17, 2012 Page 3 of 3 DATED and SIGNED THIS ______ DAY OF ______________, 2012. CITY OF AUBURN ___________________________ ATTEST: PETER B. LEWIS, MAYOR ____________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid, City Attorney DI.A AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6396 Date: January 17, 2012 Department: Finance Attachments: Ordinance No. 6396 Budget Impact: $250,000 a yr for 25 yrs Administrative Recommendation: City Council to adopt Ordinance No. 6396 Background Summary: Ordinance No. 6396 levies the .026% sales tax credit against the state sales tax for local revitalization financing. SB 5045 authorizing the tax credit was passed by the state legislature during the 2009 regular session. The intent of the legislation was to provide financial assistance to Cities to assist with financing public improvements in an identified revitalization area to promote community and economic development. The City first applied for the use of local revitalization financing on August 11, 2009 and the Department of Revenue approved the application on September 16, 2009 granting the project award of $250,000.00. The tax credit is available to the City for up to 25 years. 2012 will be the third year that the City has asked the State for the tax credit. Reviewed by Council Committees: Finance, Planning And Community Development Councilmember:Backus Staff:Coleman Meeting Date:January 23, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B ------------------------------ Ordinance No. 6396 January 17, 2012 Page 1 of 2 ORDINANCE NO. 6 3 9 6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ESTABLISHING THE LOCAL SALES AND USE TAX RATE FOR LOCAL REVITALIZATION FINANCING FOR 2012 WHEREAS, The City of Auburn (“City”) enacted Ordinance 6301 on April 19, 2010, which established a local sales and use tax as provided for in Section 39.14.510 of the Revised Code of Washington (“RCW”); and, WHEREAS, this tax is imposed in order to pay the debt service on Local Revitalization Financing bonds in accordance with Chapter 39.14 RCW; and, WHEREAS, Chapter 39.14 RCW provides that the City shall, from time to time, adjust the tax rate so that it is set at the rate reasonably necessary to receive the state contribution over 10 months, in accordance with RCW 82.14.510(3); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. The sales and use tax rate established in Section 3.2 of Ordinance 6301 is hereby amended to .026% beginning July 1, 2012. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. DI.B ------------------------------ Ordinance No. 6396 January 17, 2012 Page 2 of 2 Section 4. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: ___________________ PASSED: ________________________ APPROVED: _____________________ ________________________________ PETER B. LEWIS, MAYOR ATTEST: ___________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: __________________________ Daniel B. Heid, City Attorney Published: _________________ DI.B AGENDA BILL APPROVAL FORM Agenda Subject: 2012 Proposed Code Amendments Date: January 18, 2012 Department: Planning and Development Attachments: Proposed 2012 Code Amendments' Memo Budget Impact: $0 Administrative Recommendation: Discussion only. Background Summary: See attached memo. Reviewed by Council Committees: Councilmember:Backus Staff:Chamberlain Meeting Date:January 23, 2012 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Memorandum To: Nancy Backus, Chair Planning and Community Development Committee John Partridge, Vice-Chair Planning and Community Development Committee John Holman, Member Planning and Community Development Committee From: Elizabeth Chamberlain AICP, Planning Manager Planning and Development Department CC: Kevin Snyder, AICP, Planning and Development Director Date: January 18, 2012 Re: Upcoming Zoning Code Amendments to be processed in 2012 Discussion During 2011, Planning and Community Development Committee, Planning Commission, and staff worked on several zoning code text amendments that have been adopted by the City Council or in the review process with the City Council. Those amendments are the following: • Amendment to allow Microbreweries and Distilleries in certain zones within the City (City Council adopted July 2011) • Creation of a Master Plan Process (City Council adopted November 2011) • Allowing Electric Vehicle Charging Stations within the City (City Council adopted June 2011) • Expanding the keeping of Urban Farm Animals within Residential zones (City Council adopted August 2011) • Phase 2 Code Update Work Group 1 (parking, landscaping, administrative variance, and outdoor lighting) – Under review by the City Council • Creation of new code language related to Agri-tourism (City Council adopted June 2011) Continuing the City’s code amendment work, there are several other zoning code amendments that staff will be bringing forward or have brought to Planning and Community Development Committee and then to the Planning Commission. Those code amendments include the following: • Phase 2, Group 2 Code Amendments – continuation of the Phase 2 Code Update Work; includes the non-residential zones, non-conforming uses, • Cottage Housing – Carryover from Phase 1 Code Update Work; Cottage Housing is a form of housing that allows higher density/compact development along with providing common open space • Cluster Subdivision – Carryover from Phase 1 Code Update Work; generally used on properties with critical areas (e.g. wetlands, steep slopes) where the lots are clustered DI.C 2 on the developable portion of the property and the remaining land/critical area kept in a natural state. • Collective Gardens – City has a current moratorium on collective gardens that expires August 3, 2012. Staff will be working on draft code language to address the use and location of collective gardens within the City to address changes in state law. • Sign Code – City Council enacted interim zoning regulations related to real estate signs with one year timeframe to work on the permanent zoning regulations; one year expires April 26, 2012 unless extended. • Agri-tourism – during the amendment process for the Mosby Farms’ code amendment related to agri-toursim, the City Council requested that staff explore expanding agri- toursim into other areas zoned Residential Conservancy. • Design Review Code Amendment – expand the design review guidance and general submittal requirements under Supplemental Development Standards to include all the design standards the City has adopted; Downtown Urban Center, Multi-Family/Mixed- Use, and Auburn Gateway. • Food Carts – explore the possibility of creating development regulations for food carts. Review how other jurisdictions have addressed food carts. Right now the temporary use provisions guide the use of food carts within the City. • Cell Antennas – explore whether development regulations should be included in the zoning code requiring stealth design when cell antennas are placed on existing structures. • “Housekeeping Amendments” – clarify definitions from the Phase 1 code update work, conflicts within the code identified during project review. Next Steps Staff has brought forward for the Committee’s review and the Committee has provided direction on the Cottage Housing and Cluster Subdivision amendments. Staff will be working with the Planning Commission on the code changes and to hold a public hearing. Once the Planning Commission has made their recommendation then that recommendation will brought back to the Committee. Through the enactment of the collective gardens moratorium and interim zoning controls for real estate signs, the City Council approved the work plan for staff to work with the Planning Commission on these items. Once the Planning Commission has made their recommendation on the proposed amendments then those will be brought back to the Committee. The other proposed code amendments discussed above will be brought back to a subsequent Committee meeting for discussion and policy direction to staff. DI.C AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4793 - City of Auburn Small Business Development Assistance Pilot Program Date: January 18, 2012 Department: Planning and Development Attachments: Draft Resolution No. 4793 Budget Impact: $0 Administrative Recommendation: Discussion only. Background Summary: Draft Resolution No. 4793 proposes a new economic development pilot program called City of Auburn Small Business Development Assistance that is intended to help small businesses with 20 or fewer full time equivalent (FTE) employees start, move or relocate in the City of Auburn. The primary purpose of the draft resolution is to encourage more small businesses in the City of Auburn by reducing the costs of certain City of Auburn permits and approvals through the application of different fee rates computed at 50 percent of the regular fee rates. Many businesses are still dealing with the effects of the economic recession that includes reduced or restricted access to financing. As such, costs such as fees for permits and approvals from the City of Auburn can make it very difficult to start, move or relocate small businesses in or to the City of Auburn. The Small Business Development Assistance Pilot Program offers the opportunity for the City to promote small business activity in the City by reducing "costs of entry" and allowing more money to be spent on business activities to help small businesses in the City succeed. Draft Resolution No. 4793 is a potential next step in the City's efforts to support business development, recruitment and retention. Previous efforts have included the Council's passages of Ordinance No. 6341 that deferred impact fees and system development charges for residential and non-residential development and Ordinance No. 6342 that established construction sales tax exemption for construction or redevelopment or expansion of certain types of commercial buildings in the Downtown Urban Center (DUC), Heavy Commercial (C3) and Mixed Use Commercial (C4) zoning districts. In addition, the City Council approved Ordinance No. 6376 that expanded on Ordinance No. 6342 through enhanced construction sales tax exemption opportunities in the Downtown Urban Center, Environmental Park (EP) District, Light Industrial (M-1) and AUBURN * MORE THAN YOU IMAGINEDDI.D Heavy Industrial (M-2) zoning districts. Staff researched existing small business assistance programs in other comparable sized jurisdictions and identified an existing program in the City of Bend, Oregon (population 76,000) that provided instructive guidance for the proposed Auburn program. The City of Bend has an existing pilot program called the Tenant Relocation Assistance Program that offers reduced fees for small businesses in the City of Bend with 20 or fewer full- time equivalent (FTE) employees that are moving from an existing location to another in the City. The City of Bend's purpose in enacting this program was to focus on retaining smaller businesses that are typically more challenged in dealing with the "soft costs" (i.e. permitting fees) of relocating their businesses allowing them to spend more money on their business needs. The City of Bend has previously determined that the average number of small business employees in the City is approximately 20 employees. The City of Bend does not charge for participation in its program. The City of Auburn Small Business Development Assistance Pilot Program is different from the City of Bend's program in that it would be available to not only small businesses relocating from one location to another in the City, but also to small businesses that are starting or wanting to relocate to the City. Staff researched existing business license data for the City of Auburn and determined that the average employee size among its 3,800 businesses is approximately 20 employees. The draft Resolution proposes that there will be no charge for participation in the Pilot Program for eligible businesses. The draft Resolution proposes that the Planning and Development Department will administer the Small Business Development Assistance Pilot Program. It also proposes that the Planning and Development Department, Finance Department and City Attorney's Office will work together to establish policies and procedures, application forms and financial accounting and tracking methods necessary to support the implementation and operation of the Small Business Development Assistance Pilot Program. To assist in the Committee's discussion on this item at the January 23, 2012 regular meeting, staff has the following questions: 1.Does the Committee support the concept of a Small Business Development Assistance Pilot Program? 2.Does the Committee concur with the staff proposal to offer participation in this program to small businesses that have 20 or fewer full-time equivalents? 3.Does the Committee concur with the staff proposal to offer participation in the program to small business that want to start (i.e. business development) or move (i.e. business recruitment) or relocate (i.e. business recruitment) to the City of Auburn? AUBURN * MORE THAN YOU IMAGINEDDI.D 4.Does the Committee have any changes to the draft Resolution? 5.Does the Committee have any questions or additional information needs regarding the proposed City of Auburn Small Business Development Assistance Program? Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:January 23, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D _ _ _ _ _ _ _ _ _ _ _ Resolution No. 4793 January 17, 2012 Page 1 RESOLUTION NO. 4 7 9 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON ESTABLISHING THE CITY OF AUBURN SMALL BUSINESS DEVELOPMENT ASSISTANCE PILOT PROGRAM AND AUTHORIZING MODIFICATIONS SPECIFIED HEREIN OF THE CITY OF AUBURN FEE SCHEDULE – FEES FOR CITY PERMITS AND ACTIONS WHEREAS, the Small Business Administration identifies that small businesses employ half of all private sector employees, pay approximately 44 percent of total United States private payroll and generated approximately 65 percent of net new jobs between 1990 and 2007; and, WHEREAS, there are 3,800 licensed business operations in the City of Auburn with a substantial majority of them meeting the definition of a small businesses; and, WHEREAS, there are limited resources available within the City of Auburn to help small businesses, most specifically, the Green River Community College Small Business Center (SBAC) that is designed to provide technical assistance to small businesses with assessment services, referral services, business counseling at no charge, and hands-on training to small business owners and managers; and, WHEREAS, the costs of starting or moving or expanding a small business can be extensive and may require the building or remodeling of structures and associated site improvements that may make it financially difficult for these businesses to start or move or expand; and, WHEREAS, the City of Auburn City Council has previously enacted measures to support business development efforts including but not limited to the deferral of impact fees and system development charges and the exemption from construction sales tax for certain business types; and, WHEREAS, the City of Auburn City Council believes that because of the effects of the economic recession it has become even more difficult for small businesses to start or move or expand in the City of Auburn and particularly those small businesses with 20 or fewer employees; and, WHEREAS, the City of Auburn City Council has previously established the City of Auburn Fee Schedule-Fees for City Permits and Actions establishing fees for City permits including but not limited to fees for building plan review, building inspection, fire plan review, fire inspection, administrative use review, conditional use review, DI.D _ _ _ _ _ _ _ _ _ _ _ Resolution No. 4793 January 17, 2012 Page 2 boundary line adjustment review, boundary line elimination review, critical areas review, floodplain development permit review, environmental review, sign permit review, public noticing, pre-application meeting, civil plan review fee and civil plan inspection; and, WHEREAS, the City of Auburn City Council desires to establish a pilot program to help reduce the City’s permitting and approval costs for small businesses having 20 or fewer employees wanting to start or move or expand in Auburn to encourage more small businesses in the City of Auburn. NOW THEREFORE, IN LIGHT OF THE ABOVE FINDINGS, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Auburn City Council authorizes the establishment of the City of Auburn Small Business Development Assistance Pilot Program. Section 2. That the City of Auburn Small Business Development Assistance Pilot Program shall be in effect for the period MONTHY/DAY, 2012 [effective date of resolution] through December 31, 2013. Section 3. That eligible businesses for the City of Auburn Small Business Development Assistance Program shall only consist of the following, unless modified by the City Council through future and separate resolution action: a. A proposed new business with 20 or fewer full-time equivalent (FTE) employees at time of application to the City operating within the municipal limits of the City of Auburn with an approved business license and no outstanding code compliance issues. b. An existing business with 20 or fewer full-time equivalent (FTE) employees at time of application to the City currently operating within the municipal limits of the City of Auburn with an approved business license and no outstanding code compliance issues that wants to move and expand from one location in the City to another. Expansion must include an increase in total square footage of business operations or an increase in the total number of employees or both. c. An existing business with 20 or fewer full-time equivalent (FTE) employees at time of application to the City not currently operating within the municipal limits of the City of Auburn that wants to move into the City and expand from its current location outside of the City. Expansion must include an increase in DI.D _ _ _ _ _ _ _ _ _ _ _ Resolution No. 4793 January 17, 2012 Page 3 total square footage of business operations or an increase in the total number of employees or both. Section 4. That businesses deemed eligible shall be entitled to a separate fee rate computed at fifty (50) percent of required and applicable fees for building plan review, building inspection, fire plan review, fire inspection, administrative use review, conditional use review, boundary line adjustment review, boundary line elimination review, critical areas review, floodplain development permit review, environmental review, sign permit review, public noticing, pre-application meeting, civil plan review fee and civil plan inspection, specified in the most current City of Auburn Fee Schedule – Fees for City Permits and Actions, as may be modified in the future. There shall be no discount authorized through eligibility for payment of any required impact fees or system development charges authorized under Auburn City Code. There shall be no discount authorized through eligibility for payment of the City’s required business license fees. Section 5. That there shall be no fee or other administrative costs for participation in the Small Business Development Assistance Pilot Program for eligible businesses. Section 6. That only those businesses meeting eligibility and program requirements and demonstrating compliance to applicable zoning and development standards specified in the current Auburn City Code as may be amended will be entitled to receive the aforementioned discount. Section 7. That only those businesses that are deemed by the City to be of a commercial or industrial business nature shall be eligible for the aforementioned discount, provided that businesses operating as a valid and authorized home occupation pursuant to the Chapter 18.60 (Home Occupations) of the Auburn City Code shall not be eligible for participation in the Pilot Program. Section 8. That all required licenses, permits and approvals from the City of Auburn or regional or state or federal agencies must be applied for, obtained and provided to the City of Auburn, as applicable in order to maintain eligibility. Section 9. That the Mayor shall direct the Planning and Development Department to administer the Small Business Development Assistance Pilot Program. Section 10. That the Mayor shall direct the Planning and Development Department, Finance Department and City Attorney’s Office to establish policies and procedures, application forms and financial accounting and tracking methods necessary to support the implementation and operation of the Small Business Development Assistance Pilot Program. DI.D _ _ _ _ _ _ _ _ _ _ _ Resolution No. 4793 January 17, 2012 Page 4 Section 11. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this ______day of_____________________, 2012. CITY OF AUBURN ___________________________ PETER B. LEWIS, MAYOR ATTEST: __________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: __________________________ Daniel B. Heid, City Attorney DI.D AGENDA BILL APPROVAL FORM Agenda Subject: Director's Report Date: January 17, 2012 Department: Planning and Development Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Information only. Background Summary: Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:January 23, 2012 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E AGENDA BILL APPROVAL FORM Agenda Subject: PCDC Status Matrix Date: January 17, 2012 Department: Planning and Development Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Information only. Background Summary: Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:January 23, 2012 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F PC D C W o r k P l a n M a t r i x – J a n u a r y 2 3 , 2 0 1 2 Ja n u a r y 2 3 , 2 0 1 2 Page 1 LA N D U S E C O D E S / P O L I C I E S To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 1 • M u c k l e s h o o t T r i b e TB D Sn y d e r St a f f t o s t a y i n t o u c h w i t h P l a n n i n g D e p t . a n d k e e p c o o r d i n a t i o n & co m m u n i c a t i o n o p e n w i t h T r i b e . 2 Co d e U p d a t e W o r k • P h a s e I I C o d e U p d a t e s – G r o u p 2 1st Q u a r t e r 20 1 2 Wa g n e r Ph a s e I I , G r o u p 2 C o d e U p d a t e s t o P l a n n i n g C o m m i s s i o n f o r d i s c u s s i o n an d p u b l i c h e a r i n g i n F e b r u a r y / M a r c h 2 0 1 2 . • C l u s t e r S u b d i v i s i o n Wi n t e r 2 0 1 1 - 20 1 2 Sn y d e r St a f f t o p r e p a r e d r a f t r e g u l a t i o n s fo r t h e P l a n n i n g C o m m i s s i o n t o r e v i e w . • C o t t a g e H o u s i n g Wi n t e r 2 0 1 1 - 20 1 2 Sn y d e r St a f f t o p r e p a r e d r a f t r e g u l a t i o n s fo r t h e P l a n n i n g C o m m i s s i o n t o r e v i e w . • C e l l T o w e r s – s t e a l t h d e s i g n , an t e n n a s , a n d r e v e n u e Ja n u a r y 2 0 1 2 Ta y l o r St a f f t o b r i n g t o P C D C f o r d i s c u s s i o n a n d p o l i c y d i r e c t i o n . • E n v i r o n m e n t a l P a r k D i s t r i c t 20 1 2 Sn y d e r Co d e w o r k t o f o l l o w g r e e n z o n e s u m m i t . • C o m p r e s s e d N a t u r a l G a s TB D Di x o n Wa i t i n g f o r a p p l i c a t i o n s u b m i t t a l f o r c o d e w o r k f r o m a p p l i c a n t . Pl e a s e N o t e : N e w a d d i t i o n s u n d e r l i n e d , d e l e t i o n s r e m o v e d , r e t r e a t i t e m s a r e h i g h l i g h t e d . Ja n u a r y 2 3 , 2 0 1 2 Page 2 To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 3 Ur b a n C e n t e r • H e a l t h c a r e D i s t r i c t O v e r l a y Wi n t e r 2 0 1 1 - 20 1 2 Ch a m b e r l a i n St a f f t o w o r k w i t h M a y o r ’ s O f f i c e t o e n g a g e A u b u r n R e g i o n a l M e d i c a l C e n t e r in p l a n n i n g p r o c e s s . • U r b a n C e n t e r E x p a n s i o n Sp r i n g 2 0 1 2 Ch a m b e r l a i n St a f f t o p r e p a r e d r a f t w h i t e p a p e r o n i s s u e s / o p p o r t u n i t i e s / c h a l l e n g e s f o r ex p a n s i o n o f u r b a n c e n t e r . • T A D A Sp r i n g 2 0 1 2 Ch a m b e r l a i n Ne x t u p d a t e w i l l b e o n i n t h e S p r i n g o f 2 0 1 2 . • A m t r a k On - g o i n g Ma y o r L e w i s / Sn y d e r Ci t y t r a c k i n g p o t e n t i a l s t a t i o n s t o p s e x p a n s i o n s t u d y b y A m t r a k . • D o w n t o w n P a r k i n g Ma n a g e m e n t P l a n On - g o i n g Sn y d e r / Ch a m b e r l a i n Pa r k i n g i n v e n t o r y c o m p l e t e a n d u n d e r re v i e w , p u b l i c s u r v e y e l e m e n t s b e i n g pr e p a r e d . 4 7- y e a r u p d a t e t o C o m p r e h e n s i v e Pl a n On - g o i n g Sn y d e r / Ch a m b e r l a i n Le g i s l a t u r e a p p r o v e d b i l l t o e x t e n d d e a d l i n e o u t t o 2 0 1 5 . • H a z a r d M i t i g a t i o n TB D Di x o n In c o r p o r a t e t h e h a z a r d m i t i g a t i o n p l a n s b e i n g d e v e l o p e d e i t h e r a s a n e w el e m e n t o r a p p e n d i x t o t h e c o m p r e h e n s i v e p l a n . S t a f f t o c o n s i d e r ac c o m p l i s h i n g a s p a r t o f t h e 7 - y e a r c o m p r e h e n s i v e p l a n u p d a t e . 5 Hi s t o r i c P r e s e r v a t i o n S t r a t e g i e s Wi n t e r 2 0 1 1 - 20 1 2 Sn y d e r / Ch a m b e r l a i n St a f f w i l l f o r m u l a t e a s t r a t e g y a c t i o n p l a n a n d b r i n g b a c k t o C o m m i t t e e . 6 St r a t e g y A r e a s f o r Po p u l a t i o n / B u s i n e s s / E m p l o y m e n t Wi n t e r 2 0 1 1 - 20 1 2 Sn y d e r / Ch a m b e r l a i n St a f f c o n d u c t e d A u b u r n W a y S o u t h V i s u a l P r e f e r e n c e S u r v e y w i t h Co m m i t t e e a n d w i l l c o n d u c t V i s u a l P r e f er e n c e S t u d i e s f o r o t h e r s t r a t e g y ar e a s . Ja n u a r y 2 3 , 2 0 1 2 Page 3 EN V I R O N M E N T A L 7 Au b u r n E n v i r o n m e n t a l P a r k As N e e d e d Sn y d e r / An d e r s e n St a f f i s c o o r d i n a t i n g w i t h W S D O T o n Ph a s e I I a c q u i s i t i o n o p p o r t u n i t i e s ; Bo a r d w a l k d e s i g n c o m p l e t e , c o n s t r u c t i o n p r o c e s s u n d e r w a y . 8 Gr e e n Z o n e S u m m i t Ea r l y - M i d 20 1 2 Sn y d e r / An d e r s e n Su m m i t p l a n n i n g t o s t a r t i n J a n u a r y 2 0 1 2 . 9 Gr e e n Z o n e B u s i n e s s P l a n / M a r k e t i n g St r a t e g y TB D Sn y d e r / An d e r s e n St a f f t o p r e p a r e d r a f t b u s i n e s s p l a n / m a rk e t i n g s t r a t e g y f o r C o m m i t t e e i n p u t . PA R K S , A R T S & R E C R E A T I O N 10 Ja c o b s o n P a r k / B P A M a s t e r P l a n TB D Fa b e r St a f f / C o n s u l t a n t w i l l p r o v i d e up d a t e b a s e d o n C o m m u n i t y M e e t i n g s . 11 Le a H i l l / G r e e n R i v e r C C P a r k TB D Fa b e r Me m o r a n d u m o f U n d e r s t a n d i n g b e t w e e n t h e C i t y a n d G R C C t o s w a p pr o p e r t y – L e a H i l l p a r k t o G R C C a n d t h e M a r t i n p r o p e r t y t o t h e C i t y f o r a ne w p a r k . L e a H i l l / G r e e n R i v e r C C P a rk M a s t e r P l a n C o m p l e t e d . 12 Th e a t e r P l a n TB D Fa b e r El p l o r e p o t e n t i a l i n c l u s i o n i n A r t s & E n t e r t a i n m e n t O v e r l a y D i s t r i c t c o n c e p t . Ja n u a r y 2 3 , 2 0 1 2 Page 4 To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s CO M M U N I T Y S E R V I C E S D I V I S I O N 13 Bu i l d i n g C o m m u n i t y TB D Hu r s h PC D C r e q u e s t e d u p d a t e a t a f u t u r e m e e t i n g ; b r i e f i n g t o b e s c h e d u l e d . 14 Hu m a n S e r v i c e s C e n t e r On g o i n g Hu r s h Re v i e w H S c o n t r a c t l a n g u a g e a n d C o n s o l i d a t e d P l a n l a n g u a g e f o r ma n d a t o r y p a r t i c i p a t i o n i n t h e O n e - S t o p - Sh o p . S t a f f p r o v i d e d a n u p d a t e t o PC D C o n 9 / 2 7 / 1 0 . 15 Un i f y c o m m u n i t i e s t h r o u g h ce n t r a l i z e d c o m m u n i c a t i o n a n d ou t r e a c h Fa l l 2 0 1 2 Hu r s h Co m m u n i t y S e r v i c e s t o g i v e a n n u a l u p d a t e s . BO A R D S , C O M M I S S I O N S & H E A R I N G E X A M I N E R 16 Ar t s C o m m i s s i o n No v e m b e r 20 1 2 Fa b e r Jo i n t m e e t i n g h e l d o n 1 1 / 1 4 / 1 1 w i t h P C D C . 17 He a r i n g E x a m i n e r Oc t 2 0 1 2 Di x o n He a r i n g E x a m i n e r a t t e n d e d 1 0 / 2 4 / 1 1 m e e t i n g f o r a n n u a l b r i e f i n g w i t h t h e Co m m i t t e e . 18 Pa r k s & R e c r e a t i o n B o a r d Su m m e r 2 0 1 2 Fa b e r An n u a l u p d a t e o c c u r r e d 6 / 1 3 / 1 1 w i t h P C D C . 19 Pl a n n i n g C o m m i s s i o n As N e e d e d Sn y d e r / Ch a m b e r l a i n Po s s i b l e j o i n t m e e t i n g s i n 2 0 1 2 f o r t h e P h a s e I I G r o u p 2 C o d e U p d a t e w o r k an d s u b - a r e a p l a n w o r k . 20 Tr a n s p o r t a t i o n , T r a n s i t , a n d T r a i l s TB D Th o r d a r s o n St a f f t o s c h e d u l e m e e t i n g w i t h T r a n s p o r t a t i o n , T r a n s i t a n d T r a i l s C o m m i t t e e Ch a i r . 21 Ur b a n T r e e B o a r d Su m m e r 2 0 1 2 Fa b e r An n u a l u p d a t e o c c u r r e d 6 / 1 3 / 1 1 w i t h P C D C . Ja n u a r y 2 3 , 2 0 1 2 Page 5 To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s CA P I T A L F A C I L I T I E S P L A N N I N G ( L o n g R a n g e P l a n n i n g ) 22 Tr a n s p o r t a t i o n P l a n n i n g Sc o p e : L o n g - t e r m p l a n n i n g f o r t h e in t e r r e l a t i o n s h i p b e t w e e n l a n d u s e an d t r a n s p o r t a t i o n i n f r a s t r u c t u r e On - g o i n g Ha n k i n s Co m p r e h e n s i v e T r a n s p o r t a t i o n U p d a t e a d o p t e d b y C i t y C o u n c i l i n 2 0 0 9 . Up d a t e d a n n u a l l y a s n e e d e d a s p a r t o f c o m p r e h e n s i v e p l a n u p d a t e pr o c e s s . 23 Tr a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m (T I P ) Sc o p e : 6 - y e a r t r a n s p o r t a t i o n im p r o v e m e n t p r o g r a m t h a t i s up d a t e d a n n u a l l y i d e n t i f y i n g tr a n s p o r t a t i o n r e l a t e d c a p i t a l pr o j e c t s Fa l l 2 0 1 2 Ha n k i n s 20 1 2 - 2 0 1 7 T I P a p p r o v e d b y t h e C i t y C o u n c i l D e c e m b e r 1 9 , 2 0 1 1 . T h e n e x t si x - y e a r T I P w i l l b e r e v i e w e d F a l l 2 0 1 2 . 24 Ca p i t a l I m p r o v e m e n t P l a n s ( C I P ) Sc o p e : 6 - y e a r c a p i t a l i m p r o v e m e n t fi n a n c i a l p l a n n i n g f o r s e w e r , w a t e r , st o r m w a t e r a n d s t r e e t s . On - g o i n g Fi n a n c e Up d a t e d a n n u a l l y a s n e e d e d a s p a r t o f c o m p r e h e n s i v e p l a n u p d a t e pr o c e s s . OT H E R 25 Ec o n o m i c D e v e l o p m e n t U p d a t e s As N e e d e d Ma y o r Fu t u r e b r i e f i n g s t o b e p r o v i d e d a s n e e d e d .