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HomeMy WebLinkAbout01-17-2012 c��rroF: �'�� City Council Meeting CT January 17, 2012 - 7:30 PM �) Auburn City Hall WASH I NGTON MINUTES I. CALL TO ORDER A. Flag Salute Deputy Mayor Nancy Backus called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Councilmembers presentc Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, and Wayne Osbome. Councilmembers John Holman and Largo Wales arrived at 7:33. Department Directors and staff members present: City Attorney Daniel B. Heid, Chief of Police Bob Lee,;Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Planning and Development DirectorKevin Snyder, Parks Maintenance Manager Mike Miller, and City Clerk Danielle Daskam. C. Announcemenfs, Appointments, and Presentations 1. Valley Cities Presentation The Valley Cities presentation was postponed to a future date. 2. Washington State:University Civil and Environmental Engineenng Senior Student Design Project - Underground Parking Garage Design CouncilmemberWagnerintroduced Mark Rose, one of four members of a team of senior Washington State University C.ivil and Environmental Engineering students,who designed an uniierground structure for the Auburn downtown area,as part of a senior student design project. Using a PowerPoint presentation, Mr. Rose reviewed the concept and design of the underground parking structure with a mixed use residential/commercial structure above. The garage is designed to support a steel frame structure up to five stories.and would accommodate thirty percent campact car parking, various stall alignments, ADA accessible parking space requirements, five percent motorcycle and scooter parking, ten percent bicycle parking, and vehicle chargirig statibns. Pa�lcing stalls could be allotted as follows 92 for regular parking, 23 for compact cars, 5 for regular accessible, 5 for electric vehicles, 46 for motorcycles and 182 spaces for bicycles. Page 1 of 8 Mr. Rose reviewed alternatives for the structure's foundation, focusing on a geopier foundation system and a dewatering system including a sheet pile seepage curtain. The garage structure would haVe the ability to accept multiple buildings and configurations. The estimated construction cost of theproposed underground parking garage is between $5.3 and $6.4 miilion, or approximately $34,000 per auto and motorcycle stall,: Alt_ernatively, a reguiar foundation cost is estimated between $1.5 to $1.9 million. Deputy Mayor Backus and Councilmembers thanked Mr. Rose for his presentation. D. Agenda Modifications A revised Resolution No..4790 was distributed prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda:where the pubiic is invited to speak to the City CouncU on any issue. Those wishing to speak are reminded fo sign in on ihe form provided. Joe Mahoney, 2802 Aubum WayNorth, Auburn Mr. Mahoney, owner of the Sports Page located at 2802 Aubum Way North, read and presented a letter re.questing that the City Gouncil consider amending the Ciry's gambling tax on pull tabs from five percent of gross sales to five percent of net proceeds. Mr. Mahoney was accompanied 6y representatives of the Home Plate Tavern, Rainbow Cafe, and Jack's Tavern, who support Mr. Mahoney's proposal. Mr. Mahoney stated that the cities of Kent, Puyallup, Buckley and Tukwila recendy changed tlieir tax codes to collect the tax on the net proceeds rather than gross sales of pull tabs. Deputy Mayor Backus invited Mr. Mahoney to attend the next Municipal Services Committee meeting where Mr. Mahoney's proposal will be discussed. C. Correspondence There was no correspondence for Council review. III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met January 9, 2012. Page 2 of 8 The Committee reyiewed Resolution No. 4778 reiating to cemetery fees, Resolution No. 4788 accepting a grant from the Washington State Department of Ecology for implementation of the 2012-2013 Coordinated Prevention Grant Program, and Resolution No. 4790 surplussing two vehicles and jail property no longer of use to tHe City. The Committee also discussed Resolution No. 4786 accepting grant from the State Arts Commission; golf course operations and a report from the National Golf Course Foundation on the operations of the Auburn Municipal Golf Course;city towing rates;the Au6urn Valley Flumane Society;Charteris, a non-profit organization that supports the Chaplaincy; Resolufion No. 4792 relating toa lease between the City and the Valley Regional Fire Authority; and the Committee's matrix. The next regular meeting of the Municipal Services Committee is scheduled for January 23, 2012 at 3:00 p.m. B. Planning & Community Devetopment Vice Chair Rartridge reportetl the Planning and'Community Development Committee met January 9, 2012. The Committee reviewed a consultant agreement with KPG, Inc.,fo.r Project No. CP0616, the Downtown.Pedestrian Kiosks. The Committee,also discussed temporary sign provisions, upcoming planning issues, the Director's report, and the Committee's work plan matrix. The next regular meefing of the ?lanning and Community Development Committee is scheduled for January 23, 2012 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30. The Committee reviewed Resolution No. 4791 authorizing the contract award for Public Works Project No: C201 A, the M Street Underpass Project, to the lowest responsible bidder. The Committee also discussed Resolution No. 4790 surplussing vehictes and jail property, the November 2011 monthly financial report, water supply strategy, capital projects, activiry tracking, and combined sewer overflow. The next regular meeting of the Public Works Committee is scheduled far February 6, 2012, at 3:30 p.m. D. Finance Chair Partridge reported the Finance Committee met this evening at 5:30. The Committee reviewed claims and payroll vouchers, including payments in the amount of$93,000 to fGng County Financefor animal licensing fees and services, approximately$36,000 forthree separate Gommuniry Development Block Grant eligible building repair projects, $1.5 mi�lion to SCORE for jail costs for September through December,2011, and approximately $1 million for the City's annual insurance premium. The Committee also reviewed Resolution No. 4790 authorizing the surplus of two vehicles and jail equipment: The Committee discussed the Novemtier 2011 financial report, Resolution No. 4788 accepting a $fi2,650 grant from the Department of Ecoiogy, Resolution No. 4791 relating to Public Wo�lcs Project C201 A; Resolution No. 4792 relating to a lease between the City and the Valley RegionaF Fire authority, and a property and liability insurance Page 3 of 8 update from City Risk Manager Rob Roscoe. The Committee also received a comment from a member of the audience, Joe Mahoney of the SportsPage, who reiterated his comments relating to gambling taxes at tonighYs Council meeting. The next regular meeting of the Finance Committee is sctieduled for February 6, 2012 at 5:30 p.m. E. Les Gove Community Campus Chair Wagner reported the Les Gove Community Campus Committee met January 9, 2012. The Committee discussed financing opportunities for the Les Gove Community Campus projecYand the role�of.the Committee. The ne� regular meeting of the Les Gove Community Campus Committee is scheduled for February 13, 2012. F. Councll Operations Committee Deputy Mayor Backus reported the next regular meeting of the Council Operations Committee is scheduled for February 6, 2012 at 5:00 p.m. IV. REPORTS At this time the Mayor and City Council may report on significanf ifems associated with their appoinfed positions on federal, state; regional and local organizations. � A. From the Council Councilmember Wagner reported on his attendance at the Regional Access Mobility Partnership (RAMP), a;Pierce County transportation forum, where the Federal delegation proyided a report on the "Freight Act" that is before Congress. The Freight Act would tiring more federal aid focusto cities who have significant truck traffic. Councilmember Wagner also reported on the special Councii meeting held January 10, 2012, to familiarize Councilmembers with the City's water system and tour various Public Works facilities . Councilmember Peloza reported that he attended the Suburban Cities Association (SCA) orientation forregional committee assignments. Councilmember Peloza also attentled the SCA Public Issues Committee, at which he presented an oyerview of the com6ined sewer overflow control program. Councilmember Peloza reminded that the National League of Cities (NLC) has a prescription discount program which is available to City of Auburn residents. The City of Aub.urn is fifteenth out of the NLC top twenty cities in the United States for presoription savingsenjoyed by its citizens. To date, the program has saved Auburn residents approximately $90,000. Councilmember Osbome reported on his attendance at the Suburban Cities Association caucus orientation. Councilmember Osborne also reported on his attendance at the South Sound Chamber of Commerce legislative coalition breakfast where the speaker was Washington State Secretary of Transportation Paula Hammond, who provided a briefing on the future transportation projects and Page 4 of 8 costs. Councilmember Osborne alsoattended the January 10th special Council meeting and tour of pu6lic worksfacilities. Councilmember Partridge reported on his attendance at the Suburban Cities Associatioh (SCA) caucus orientation and his appointment as chair of the Regional Law, Safety and Justice Committee. Councilmember Partridge announced that he was appointed to the National League of Cities Public Safety Committee. Councilmember Partridge also reported that he attended the Auburn Valley Humane Society monthly board meeting. Deputy Mayor Backus reminded that the MissAuburn Outstanding Teen pageant will be held this weekend. B. From the Mayor Mayor Lewis was attending the U.S. Conference of Mayors in Washington, D.C. V: CONSENTAGENDA A. Minutes of the January 3, 2012 Regular City Council meeting B. Minutes of the Novem6er 17, 2011 Special meeting C. Claims Vouchers (Partridge/Coleman) Claims check numbers 410289 through 410294 and claims check numbers 410300 through 410630 in the amount of $4,681,049.80 and dated January 17, 2012. Claims check numbers 410295 through 410299 and claims check numbers ' 410631 through 410689 in the amount of $2,337,001.73 and dated January 17, 2012. D, Pay�oll Vouchers (Partridge/Coleman) Payroll check numbers 532589 to 532633 in the amount of $846,303.19 and electronic deposit transmissions in the amount of $1,192,458.98 for a grand total of $2,038,762.17 for the pay period covering December 29, 2011 to January 11, 2012. Councilmember Wagner moved and Councilmember Peloza seconded to approve the Consent Agenda. Councilmember Partridge requesied the removal of Public Works Project No. CP0616 from the Consent Agenda. MOTION TO APPROVE THECONSENT AGENDA, EXCEPTING PUBLIC WORKS PROEJCT'NO. CP0616, CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS A. Public Works Project No. CP0616 (Backus/Dowdy) Page 5 of 8 City Council authorize Consultant Agreement No. AG-C-416 with KPG, Inc. for Engineering Serdices for Project No. CP0616, Downtown Pedestrian Kiosks Gouncilmember Wagner moved and Councilmember Peloza seconded to approve Public Works Project No. CP0616. Councilmember Partridge questioned whether the Federal corridor enhancement grant could be used foranything else besides the Downtown Pedestrian Kiosks. Planning and Development Director Snyder advised that the graM is intended only for pedestrian direcUonal kiosks. There is no match required for the grant. Director Snyder explained that due to nearly$1 million in cost savings achieved for the City Hall Plaza Project, the Downtown Redevelopment Committee identified projects that could be funded with the excess grant funds. The Committee identified the pedestrian kiosks as a priority project. - MOTION CARRIED UNANIMSOULY. 7-0.. VII. NEW BUSINESS There was no new business for Council review. VIII. ORDINANCES A. Ordinance No. 6397 (Backus/Snyder) An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Brandon Meadows Councilmember Partridge moved and Counciimember Holman seconded to introduce and adopt Ordinance No. 6397. Ordinance No. 6397 approves the final.plat of'Brandon Meadows. Brandon Meadows received preliminary plat approval from King County for the subdivision of a 10.23 acre site into 59 single-family lots. The property is located between 130th Avenue SE and 132nd Avenue SE and south of SE 307th Street within the portion of_Lea Hill annexed January 1, 2008. MOTION CARRIED UNANIMOUSLY. 7-0. IX. RESOLUTIONS A. Resolution No. 4778 (Peloza/Faber) A Resolution of the Ci.ty Gouncil of the Ciry of Auburn, Washington, amending the City of Auburn Fee Schedule relating to fees charged by the Cemetery Councilmember Peloza moyed and Counciimember Osborne seconded to adopt Resolution No. 4778. The resolution amendsthe cemetery fees. Page 6 of 8 MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolution No. 4786 (Backus/Faber) A Resolution of the City Gouncil of the City of Auburn, Washington, authorizing the acceptance of a grant from the Washington State Arts Commission and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4786. The resolution accepts a grant from Washington State Arts Commission in the � amount of$S,OOO for the support of the inaugurai year of the outdoor scuipture gallery. MOTION CARRIED UNANIMOUSLY. 7-0. C. Resolution No. 4788 (Peloza/Coleman) A Resolution of the City Council of the City of..Auburn; Washington, authorizing the acceptance and appropriation of grant funds in the amount of Sixty Two Thousand and Six Hundred Fifty Dollars ($62,650.00), and authorizing the Mayor and City Clerk to execute an interlocal agreement between the Department of Ecology and the City of Auburn to accept said funds for implementation of the 2012-2013 Goordinated Prevention Grant Program Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 4788. Resolution No. 4788 accepts a grant from 4he State Department of Ecology in the amount of $62,650 to promote waste reduction and recycling. MOTION CARRIED UNANIMOUSLY. 7-0. D. Resolution No. 4790 (Partridge/Dowdy/Lee) A Reso,lution of the City Councii of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4790. The resolution surpluses equipment and vehicles no longer of use to the city. MOTION CARRIED UNANIMOUSLY. 7-0. E. Resolution No. 4791 (Wagner/Dowdy) A Resolution of the Ciry Council of the City of Auburn, Washington, authoriiing 4he Mayor to award an agreement with the lowest responsible bidder for construction of Public Works Contract Number 11-01 #or Project Page 7 of S C201A, M Street SE Grade Separation (Underpass) Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4791. The resolution will allow the Mayor to award the bid to the lowest responsible bidder for Project No. C201A, the M Street SE Underpass Project. Councilmember Wagner reported tHe Public Works Committeeieviewed the bid tabulation earlier this evening. MOTION GARRIED UNANIMOUSLY. 7-0. X. EXECUTIVE SESSION At 8:42 p.m., Deputy Mayor Backus recessed the meeting to executive session for approximately ten minutes in order to discuss pending/potential litigation pursuant to RCW 42.30:110(1)(i). No action is anticipated asa resutt of the executiVe session. At 8:55 p.m., Deputy Mayor BacKus extended the executive session for an additional five minutes. Deputy Mayor Backus reconvened the meeting at 9:00 p.m. XI. ADJOURNMENT There being no further business to come before the Council, the meeting adjoumed at 9:00 p.m. 4� � APPROVED this !O day of:�" , 2012, �� � Peter B. Lewis, Mayor Danielle Daskam, City Clerk Page 8 of 8