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HomeMy WebLinkAbout04-09-2012 Agenda Packet Planning and Community Development April 9, 2012 - 5:00 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. March 26, 2012 Minutes* (Snyder) III.DISCUSSION ITEMS A. Proposed Amendment to the P-1,Public Use District* (Wagner) Committee to discuss proposed amendments to the P-1, Public Use District; as it relates to animal shelters (ZOA12-0004). B. Other Downtown Capital Projects Status Update* (Chamberlain) Provide a status update on the other downtown capital projects that are being constructed with the balance of the LRF funds. C. Director's Report (Snyder) D. PCDC Matrix* (Snyder) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. AGENDA BILL APPROVAL FORM Agenda Subject: March 26, 2012 Minutes Date: April 4, 2012 Department: Planning and Development Attachments: Draft 3/26/12 Minutes Budget Impact: $0 Administrative Recommendation: For information only, see attached minutes. Background Summary: Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:April 9, 2012 Item Number:CA.0 AUBURN * MORE THAN YOU IMAGINEDCA.0 Planning and Community Development March 26, 2012 - 5:00 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annexation Conference Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman were present. Also present were Mayor Pete Lewis, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Economic Development Manager Doug Lein, Planner Stuart Wagner, Risk Manager Rob Rosco, City Attorney Dan Heid, Building Official Rick Hopkins, Development Services Manager Jeff Tate, and Planning and Development Secretary Tina Kriss. Members of the public in attendance included: Valley Regional Fire Authority Administrator Eric Robertson, Police Chief Bob Lee, Senior Associate of GIGLO David Cutler; Joanne Martin; Patrick Taylor, Gloria Taylor, and Scot Pondick. B. Announcements 1. Presentations Transit Oriented Communities Workshop Presentation - David Cutler with GGLO will provide his presentation on transit oriented communities that he presented at the Transit Oriented Communities Workshop. Member Holman introduced staff, Committee and David Cutler of GGLO. Senior associate of GGLO David Cutler provided a presentation focusing on connecting people to places in transit communities. Mr. Cutler pointed out how density supports neighborhood services within walking distance and reviewed the various district sizes. Committee will considering reviewing these concepts for areas within the City. Mayor Lewis asked Mr. Cutler if he could provide his materials to staff and Committee. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA Page 1 of 7 CA.0 A. Minutes - March 8, 2012 (Snyder) Vice-Chair Partridge expressed his concerns (outlined in a letter submitted by Vice-Chair Partridge dated March 26, 2012, included below) regarding the consent agenda approval of the February 27, 2012 draft minutes at the March 8th meeting: Date: 03/26/2012 TO: Chair Nancy Backus From: Vice-Chair John Partridge RE: PCDC March 8th Minutes review of the February 27th 2012 meeting I need to put on the record some comments regarding item II Consent Agenda section A Minutes. There are items I dispute and would like added to the record. #1 In regards to the reference made to the March 8th 2012 minutes approval as amended with grammatical, spelling and scrivener error corrections,as Vice- Chair, I stated that the minutes given to us for the review of the 02/28/12 meeting were in addition inaccurate, incomplete,and therefore did note accurately communicatethe unique verbatim request of the mayor as noted on page 11 of 62 in tonight's packet. Often we are reminded on the value of staff time. Since the mayor reviewed this issue and the documenting minutes with the level of importance to devote staff time and effort, I believe that they needed to meet a verbatim standard. In my opinion, they were clearly not ready. I spent a number of hours preparing corrections that were sent to the mayor. I have not seen those corrections as a today's meeting. #2 Second, I stated that I was told by city attorney Dan Heid that in his opinion that verbatim minutes are highly irregular, not required or advisable to attempt for the purpose of committee meeting minutes. Attorney Heid told me he would call director Snyder about this issue and it was confirmed by director Snyder at this meeting that he received that call but not noted. It was further referenced by Chair Backus that when she had last seen verbatim minutes used were in quasi-judicial type proceedings. #3 Third and most importantly, the record states that the motion carried 2-0 giving the appearance that I was not there or had nothing to say in regard to the matter. I was clearly opposed and it should be noted as a 2-1 vote. At the vote, I decided to not entertain the motion by Chair Backus to approve the minutes as the vice-chair hoping that one of my fellow councilmembers would support my concern with the minutes and force them to be corrected before approval. Member Holman did not agree with the level of my concern, made the motion and Chair Backus seconded. I was disappointed by the committee's action not acknowledging my concerns but even more so not to be recognized in the minutes. Page 2 of 7 CA.0 Sincerely, John Partridge, councilmember Vice-Chair Partridge stated he had spent a number of hours preparing corrections that to date have not been addressed and Mayor Lewis stated he did receive the corrections but was unable to see the attachments/corrections. Vice-Chair Partridge stated that if the items of concern could be addressed, at some level, he would be willing to make the motion to approve the minutes. Chair Backus asked that the letter be included in the record and that the adjustment be made showing the Consent Agenda approval of the February 27, 2012 minutes be 2-1. Mayor Lewis stated he had talked with City Attorney Heid as well regarding verbatim minutes and City Attorney Heid did not say verbatim minutes were highly irregular or not advisable but not required and the reason I asked that verbatim minutes be done is that fire and police were asked to attend a meeting and I thought this was a reasonable request. Mayor Lewis stated if the opinion was that they were irregular and not required he agrees; Vice-Chair Partridge stated he would accept that adjustment. Chair Backus asked that we note for the record the letter Vice-Chair Partridge submitted contains not what specifically took place during the consent agenda approval at the March 8, 2012 meeting but addresses his concerns. Vice-Chair Partridge stated he had not seen the amended minutes from the February 27, 2012 meeting and that he would be resending his changes and corrections to Mayor Lewis and Planning and Development Secretary Tina Kriss. Chair Backus asked that Vice-Chair Partridge also forward those corrections to her. Vice-Chair Partridge moved and Member Holman seconded to approve the March 8, 2012 minutes and include the letter submitted by Vice-Chair Partridge dated March 26, 2012 striking the word highly and advisable referred to in paragraph #2. Motion Carried Unanimously. 3-0 III. DISCUSSION ITEMS A. Resolution No. 4770 (Tate) Review proposed changes to physical addresses recommended by the City of Auburn Addressing Committee and reviewed and approved by City Directors and the VRFA Administrator. Mayor Lewis briefed the Committee, staff, and audience members on the history of City of Auburn address changes. Director Snyder provided a petition referenced but not included in the packet (dated March, 2011) and introduced Police Chief Bob Lee and Valley Regional Fire Authority (VRFA) Administrator Page 3 of 7 CA.0 Eric Robertson. Police Chief Lee provided examples of officers’ concerns locating addresses within the 4th PL NE community causing delayed response times. Police Chief Lee emphasized the point that officers do train new recruits on unique addressing situations around the City but if time passes before a call comes in and if something serious takes place having consistent addressing would be very important. Administrator Eric Robertson explained VRFA staff provided information that two out of five calls to the area had been delayed. Administrator Robertson explained that he reviewed the previous concerns of the residence and wanted to point out that 75% of all calls are not the burning houses but medical calls where someone may be having a heart attack within a home; firemen do not have the benefit of having a visual beacon to lead them to a residence. Addressing concerns have been going on for some time and staff has worked closely with police and fire, with public safety first and foremost in mind, to identify each address of concern. The proposed address changes will not make the City absolutely perfect but will be the best they can be so this will be done once. Committee and staff discussed allowing an opt out option or graduated approach for those who do not want a change of address. Staff did not advise on this approach since it would be difficult to track creating a hardship for police and fire responders which may delay response times. Vice-Chair Partridge asked staff how much risk is based on an address; are there different risk levels? Police Chief Lee stated no, there are not different levels of risk when it comes to addressing. Administrator Robertson explained risk factors change depending on who may be visiting your home. If you have an elderly visitor or someone walking buy your home the risk factor may go up. Fire and police do not recommend placing a degree of risk on the address changes. Committee and staff discussed the draft administrative police for a public safety address change assistance program. The final draft is being reviewed by the state auditor's office for consensus and approval. Committee received comments from residents in the 4th PL NE community. Chair Backus stated this will be brought back before Committee and is not an action item this evening. B. Local Revitalization Fund Additional Project List Modification (Snyder/Chamberlain) Review staff proposal to modify the Local Revitalization Fund Additional Project List. This list was previously approved by the former Downtown Redevelopment Committee. Mayor Lewis, staff, and the Committee discussed a list of projects the Downtown Page 4 of 7 CA.0 Redevelopment Committee (DRC) had considered pertaining to additional Local Revitalization Funds (LRF). These additional moneys were the result of the bids for South Division Street Promenade coming in under the engineer's estimate which allowed additional projects within Downtown to be considered. During the planning and design for the City Hall Plaza and South Division Street Promenade projects, the Council and staff discussed multiple times the desire for an iconic design feature that community members and visitors would associate with Downtown, e.g. "let's meet at the..." Staff has continued to explore opportunities for this iconic feature and recently identified a feature that has been used in other communities that staff believes would be appropriate for Downtown Auburn. Staff proposes this iconic design feature replace the improvements proposed for the North City Hall Plaza through the reallocation of existing LRF funds to this new project (no budget impact) and recommends moving forward with a Request for Proposal (RFP) to obtain information. Committee discussed if approval is needed to move this forward for a RFP and staff stated it is not necessary since no contract would be awarded. The RFP would only provide information; the cost would only be for advertising. Member Holman stated he is in strong support and believes, along with economic development, establishing a branding identity is important. Having a shelter from the rain and a meeting place is an additional benefit. Vice-Chair Partridge is concerned about installing something without the ability to see what the future downtown improvements will look like and stated he is not comfortable supporting redirecting funds allocated for the North City Hall Plaza improvements without going through City Council. Committee and staff discussed any safety concerns the Downtown Redevelopment Committee may have had concerning the North City Hall Plaza. Staff stated there were no safety issues that caused the Downtown Redevelopment Committee to determine the North Plaza was a priority project last year. Committee and staff discussed not needing to have a motion to go forward with an RFP since it is for information gathering only and the associated costs are for advertising. If a contract needs to be awarded it would it go before City Council. Vice-Chair Partridge stated he is not personally excited about a tent, permanent in nature, and would like to see more choices. Vice-Chair Partridge also stated he is not comfortable voting in favor of the RFP and believes the North City Hall Improvements should, still be the focus since there is not enough evidence that the funds should be shifted and would like to see other things that have been discussed to accomplish this goal. He expressed a "no" vote and would like more time to consider options. Mayor Lewis stated he thought it would be good to bring before this Committee Page 5 of 7 CA.0 based on previous work that was doneby the Downtown Redevelopment Committee but no approval is needed. Member Holman would like to move to see what some of these tents look like and Chair Backus concurred stating she would like to see what can be brought forward. Vice-Chair Partridge and Member Holman asked for information from the Downtown Redevelopment Committee to assist in laying a foundation from the previous work completed. C. Phase II Zoning Code Update - Group 2 (Wagner) Committee to discuss land use policies related to the Phase II, Group 2 Zoning Code Update. At the March 8, 2012 Planning and Community Development meeting, planning staff held a collaborative work session with Committee members on a series of policy questions related to the Phase 2, Group 2 of the code update project. Staff discussed the following follow up items: 1. Committee and staff discussed multi-family development in a C3, Heavy Commercial Zoning District and reviewed potential changes as shown in the exhibit drawing provided by staff. Committee supports the proposed changes. 2. Committee and staff discussed the outdoor displays and sale (by retail operators). Committee and staff discussed the locations of these operators and determined they like the aesthetics of the black fencing but desire to see equipment storage limited to fence height. 3. Outdoor storage as stand alone use in the M-2 zone. Committee confirmed they are not supportive of this use after review of a map provided by staff. D. Proposed Amendments to Section 18.56.025 - Real Estate Signs of the Auburn City Code (ZOA12-0001) (Wagner) Committee to review Planning Commission's recommendation to the City Council. Planner Wagner discussed the one (1) year interim zoning controls pertaining to the allowance, dimensions, and location of real estate signs passed by Auburn City Council on April 18, 2011. Planning Commission held a duly noticed public hearing March 6, 2012 recommending the extension of the one year extension with the changes specified in the proposed Ordinance. Committee and staff discussed the number of signs that appear in the Lakeland Hills area and Vice-Chair Partridge asked if it was a possibility to compromise and reduce the number of signs. Director Snyder stated if there is a substantial change in the proposal this would need to go back before Planning Commission delaying the process and the one-year interim zoning regulations expire April 21, 2012. Page 6 of 7 CA.0 Director Snyder also explained that all sign permits go through an application process with an administrative approval if the regulations change then the existing signs approval may have to be modified. Member Holman was supportive of allowing the extension and believes it would continue to encourage real estate growth on new homes. Chair Backus stated she is supportive of the one-year extension. Committee took action on this item. Vice-Chair Partridge moved and Member Holman seconded to move Proposed Amendments to Section 18.56.025 - Real Estate Signs of the Auburn City Code (ZOA12-0001) to full City Council for review and approval. MOTION CARRIED UNANIMOUSLY 3-0. E. Director's Report (Snyder) Director Snyder informed Committee the Auburn Environmental Park grand opening will be held April 5, 2012 at 2:30 p.m. F. PCDC Status Matrix (Snyder) Staff discussed some of the upcoming timelines. IV. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:49 p.m. APPROVED this __________ day of ______________, 2012. ____________________________ _______________________________ Nancy Backus - Chair Tina Kriss - Planning and Development Secretary Page 7 of 7 CA.0 CA.0 AGENDA BILL APPROVAL FORM Agenda Subject: Proposed Amendment to the P-1,Public Use District Date: April 4, 2012 Department: Planning and Development Attachments: Ordinance No. 6407 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The City of Auburn City Council has previously authorized a contract with the Auburn Valley Humane Society for the provision of public animal shelter services at 4910 A Street SE, a City owned property. This property is currently zoned P-1, Public Use District. Current zoning regulations for the P-1 district do not specify public animal shelter services as a permitted use in this zone. In order to support the intended public animal shelter services at this property, staff has determined the need to amend the Auburn City Code. The amendment to the Auburn City Code would add "Animal shelter, public" as a permitted use to Chapter 18.40 (Public Use District) of the Auburn City Code. Further, a new definition of "Animal shelter, public" would be added to Chapter 18.04 (Definitions). The addition of "Animal shelter, public" to the list of permitted uses is consistent with the intent statement of the P-1 district "to provide for the location and development of public uses that serve the cultural, educational, recreational, and public service needs of the community." Animal shelters house homeless, lost, or abandoned animals; primarily a large variety of dogs and cats and the goal of today's animal shelter is to provide a safe and caring environment until the animal is either reclaimed by its owner, placed in a new home, or placed with another organization. As such, animal shelters serve a public purpose. On February 7, 2012 and March 6, 2012 the City of Auburn Planning Commission conducted a duly noticed work study session to review and discuss with staff the proposed amendments to the P-1 District. On March 20, 2012 the Planning Commission held a duly noticed public hearing on the amendments. At the close of the public hearing the Planning Commission concurred with staff and made a recommendation to the City Council for adoption of the proposed code amendments. AUBURN * MORE THAN YOU IMAGINEDDI.A This item is presented as a discussion item at the April 9, 2012 Committee meeting, however, if there is concurrence from the Committee on the Planning Commission and staff recommendations, staff would request that the Committee take positive motion action and forward its recommendation to the City Council for potential action at its April 16, 2012 meeting. Attachment A: Ordinance No. 6407 Reviewed by Council Committees: Planning And Community Development Other: Planning Commission, Legal Councilmember:Backus Staff:Wagner Meeting Date:April 9, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A DI.A DI.A DI.A DI.A DI.A AGENDA BILL APPROVAL FORM Agenda Subject: Other Downtown Capital Projects Status Update Date: April 4, 2012 Department: Planning and Development Attachments: Memorandum Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Councilmember:Backus Staff:Chamberlain Meeting Date:April 9, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Memorandum TO: Nancy Backus, Chair, Planning and Community Development Committee John Partridge, Vice-Chair, Planning and Community Development Committee John Holman, Member, Planning and Community Development Committee FROM: Elizabeth Chamberlain, AICP DATE: April 4, 2012 RE: Status Update on the other Downtown Capital Projects Background At the May 24, 2011 meeting of the former Downtown Redevelopment Committee, staff presented a list of projects for that Committee’s consideration pertaining to additional Local Revitalization Funds (LRF) monies. These additional monies were the result of the bids for South Division Street Promenade coming in under the engineer’s estimate which allowed additional projects within Downtown to be completed. The former Downtown Redevelopment Committee provided direction to staff on additional Downtown projects including: 1. Replacement of the teal pedestrian lights with the new black pedestrian light standard. 2. Design and construction of improvements to the North City Hall Plaza. 3. Construction a public art piece – now known as the Downtown Sculpture Garden 4. Installation of pedestrian way finding kiosks. These projects are listed in the priority order that was originally decided on by the former Downtown Redevelopment Committee. Project Status 1. Main Street Pedestrian Lights – the contractor awarded the project is Northeast Electric. The project has been in suspension while the pedestrian light poles were on order. The project is scheduled to start the week of April 9th with the contractor mobilizing. 2. North City Hall Plaza Project – discussion with the Committee (March 26, 2012 meeting) of re-allocating the construction portion of the project funds to the Plaza Park Pavilion (iconic tent) project. Staff is working on issuing the Request for Proposals the week of April 9th. 3. Downtown Sculpture Garden – consultant, KPG, Inc., under contract to provide the foundation/structural design for bases; City staff will do the balance of design work DI.B including survey. The schedule is to complete design through mid-May with construction beginning early July. 4. Pedestrian Wayfinding Kiosks – foundation design for the kiosks being completed by KPG, Inc. with the balance of design work being completed by City staff. 60% design will be completed in May with construction likely this fall. This project was slightly delayed to complete the above projects and other capital projects such as the M Street Grade Separation project. At the April 9, 2012 Planning and Community Development Committee meeting staff will review the status of these projects. DI.B AGENDA BILL APPROVAL FORM Agenda Subject: Director's Report Date: April 4, 2012 Department: Planning and Development Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:April 9, 2012 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C AGENDA BILL APPROVAL FORM Agenda Subject: PCDC Matrix Date: April 4, 2012 Department: Planning and Development Attachments: PCDC Matrix Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached matrix. Reviewed by Council Committees: Councilmember:Backus Staff:Snyder Meeting Date:April 9, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D PC D C W o r k P l a n M a t r i x – A p r i l 9 , 2 0 1 2 Pl e a s e N o t e : N e w a d d i t i o n s u n d e r l i n e d , d e l e t i o n s r e mo v e d , r e t r e a t i t e m s a r e h i g h l i g h t e d . Ap r i l 9 , 2 0 1 2 LA N D U S E C O D E S / P O L I C I E S To p i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 1 • M u c k l e s h o o t T r i b e TB D S n y d e r St a f f t o s t a y i n t o u c h w i t h P l a n n i n g D e p t . a n d k e e p c o o r d i n a t i o n & co m m u n i c a t i o n o p e n w i t h T r i b e . T h e C i t y m e t w i t h t he M u c k l e s h o o t T r i b e Ma r c h 2 6 , 2 0 1 2 . 2 Co d e U p d a t e W o r k • P h a s e I I C o d e U p d a t e s – G r o u p 2 Ju n e 2 0 1 2 Wa g n e r Ph a s e I I , G r o u p 2 C o d e U p d a t e s t o P l a n n i n g C o m m i s s i on f o r d i s c u s s i o n a n d pu b l i c h e a r i n g . • C l u s t e r S u b d i v i s i o n Sp r i n g 2 0 1 2 Sn y d e r S t a f f t o p r e p a r e d r a f t r e g u l a t i o n s f o r t h e P la n n i n g C o m m i s s i o n t o r e v i e w . • C o t t a g e H o u s i n g Sp r i n g 2 0 1 2 S n y d e r S t a f f t o p r e p a r e d r a f t r e g u l a t i o ns f o r t h e P l a n n i n g C o m m i s s i o n t o r e v i e w . • C e l l T o w e r s – s t e a l t h d e s i g n , an t e n n a s , a n d r e v e n u e Sp r i n g 2 0 1 2 Ta y l o r S t a f f t o b r i n g t o P C D C f o r d i s c u s s i o n a n d p o li c y d i r e c t i o n . • E n v i r o n m e n t a l P a r k D i s t r i c t 20 1 2 S n y d e r C o d e w o r k t o f o l l o w g r e e n z o n e s u m m i t . • C o m p r e s s e d N a t u r a l G a s TB D D i x o n W a i t i n g f o r a p p l i c a t i o n s u b m i t t a l f o r c o d e w o r k f r o m a p p l i c a n t . 3 U r b a n C e n t e r • H e a l t h c a r e D i s t r i c t O v e r l a y Sp r i n g 2 0 1 2 C h a m b e r l a i n S t a f f t o d e v e l o p a w o r k p l a n. • U r b a n C e n t e r E x p a n s i o n Sp r i n g 2 0 1 2 C h a m b e r l a i n St a f f t o p r e p a r e d r a f t m e m o o n i s s u e s / o p p o r t u n i t i e s /c h a l l e n g e s f o r ex p a n s i o n o f u r b a n c e n t e r ; w i l l b e p a r t o f o v e r a l l co m p p l a n u p d a t e . • T A D A Sp r i n g 2 0 1 2 C h a m b e r l a i n N e x t u p d a t e i s t e n t a t i v e l y sc h e d u l e d f o r M a y 1 4 , 2 0 1 2 . • A m t r a k On - g o i n g Ma y o r L e w i s / Sn y d e r Ci t y t r a c k i n g p o t e n t i a l s t a t i o n s t o p s e x p a n s i o n s t u dy b y A m t r a k . • D o w n t o w n P a r k i n g Ma n a g e m e n t P l a n On - g o i n g Sn y d e r / Ch a m b e r l a i n Pa r k i n g i n v e n t o r y c o m p l e t e a n d u n d e r r e v i e w , p u b l i c s u r v e y e l e m e n t s b e i n g pr e p a r e d . DI.D Ap r i l 9 , 2 0 1 2 Pa g e 2 Top i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 4 H i s t o r i c P r e s e r v a t i o n S t r a t e g i e s S u m m e r 2 0 1 2 Sn y d e r / Ch a m b e r l a i n St a f f w i l l f o r m u l a t e a s t r a t e g y a c t i o n p l a n a n d b r i ng b a c k t o C o m m i t t e e . 5 St r a t e g y A r e a s f o r Po p u l a t i o n / B u s i n e s s / E m p l o y m e n t Su m m e r 2 0 1 2 Sn y d e r / Ch a m b e r l a i n St a f f c o n d u c t e d A u b u r n W a y S o u t h V i s u a l P r e f e r e n c e Su r v e y w i t h Co m m i t t e e a n d w i l l c o n d u c t V i s u a l P r e f e r e n c e S t u d i e s f o r o t h e r s t r a t e g y ar e a s . EN V I R O N M E N T A L 6 A u b u r n E n v i r o n m e n t a l P a r k A s N e e d e d Sn y d e r / An d e r s e n St a f f i s c o o r d i n a t i n g w i t h W S D O T o n P h a s e I I a c q u i s it i o n o p p o r t u n i t i e s ; Bo a r d w a l k g r a n d o p e n i n g A p r i l 5 , 2 0 1 2 . 7 G r e e n Z o n e S u m m i t 2 0 1 2 Sn y d e r / An d e r s e n St a f f t o w o r k o n S u m m i t p l a n n i n g . 8 Gr e e n Z o n e B u s i n e s s Pl a n / M a r k e t i n g S t r a t e g y 20 1 2 Sn y d e r / An d e r s e n St a f f t o p r e p a r e d r a f t b u s i n e s s p l a n / m a r k e t i n g s t r a te g y f o r C o m m i t t e e i n p u t . PA R K S , A R T S & R E C R E A T I O N 9 L e a H i l l / G r e e n R i v e r C C P a r k T B D F a b e r F i n a l C o n s tr u c t i o n D r a w i n g s a n d P e r m i t t i n g . S c h e d u l e d t o b i d i n J u n e . CO M M U N I T Y S E R V I C E S D I V I S I O N 10 B u i l d i n g C o m m u n i t y Su m m e r 2 0 1 2 Hu r s h PC D C r e q u e s t e d u p d a t e a t a f u t u r e m e e t i n g ; b r i e f i n g t o b e s c h e d u l e d . 11 H u m a n S e r v i c e s C e n t e r O n g o i n g H u r s h U p d a t e s p r o v id e d a s n e e d e d o r r e q u e s t e d . 12 Un i f y c o m m u n i t i e s t h r o u g h ce n t r a l i z e d c o m m u n i c a t i o n a n d ou t r e a c h Fa l l 2 0 1 2 H u r s h C o m m u n i t y S e r v i c e s t o g i v e a n n u a l u pd a t e s . BO A R D S , C O M M I S S I O N S & H E A R I N G E X A M I N E R 13 A r t s C o m m i s s i o n No v e m b e r 20 1 2 Fa b e r J o i n t m e e t i n g h e l d o n 1 1 / 1 4 / 1 1 w i t h P C D C . DI.D Ap r i l 9 , 2 0 1 2 Pa g e 3 Top i c / I s s u e Ne x t o n P C D St a f f / C o u n c i l Le a d Co m m e n t s 14 H e a r i n g E x a m i n e r O c t o b e r 2 0 1 2 D i x o n He a r i n g E x a m i n e r a t t e n d e d 1 0 / 2 4 / 1 1 m e e t i n g f o r a n n u al b r i e f i n g w i t h t h e Co m m i t t e e . 15 P a r k s & R e c r e a t i o n B o a r d J u n e 1 1 F a b e r A n n u a l u p d a t e o c c u r r e d 6 / 1 3 / 1 1 w i t h P C D C . 16 P l a n n i n g C o m m i s s i o n S u m m e r 2 0 1 2 Sn y d e r / Ch a m b e r l a i n Af t e r t h e M a y C o u n c i l r e t r e a t h a v e a j o i n t s e s s i o n wi t h t h e P l a n n i n g Co m m i s s i o n t o p r o v i d e u p d a t e o n r e t r e a t o u t c o m e . 17 T r a n s p o r t a t i o n , T r a n s i t , a n d T r a i l s A p r i l 2 3 T h o r d a r s o n St a f f t o s c h e d u l e m e e t i n g w i t h T r a n s p o r t a t i o n , T r a n si t a n d T r a i l s C o m m i t t e e Ch a i r . 18 U r b a n T r e e B o a r d J u n e 1 1 F a b e r A n n u a l u p d a t e o c c u r r e d 6 / 1 3 / 1 1 w i t h P C D C . CA P I T A L F A C I L I T I E S P L A N N I N G ( L o n g R a n g e P l a n n i n g ) 19 Tr a n s p o r t a t i o n P l a n n i n g Sc o p e : L o n g - t e r m p l a n n i n g f o r th e i n t e r r e l a t i o n s h i p b e t w e e n la n d u s e a n d t r a n s p o r t a t i o n in f r a s t r u c t u r e On - g o i n g H a n k i n s Co m p r e h e n s i v e T r a n s p o r t a t i o n U p d a t e a d o p t e d b y C i t y C o u n c i l i n 2 0 0 9 . Up d a t e d a n n u a l l y a s n e e d e d a s p a r t o f c o m p r e h e n s i v e p l a n u p d a t e p r o c e s s . 20 Tr a n s p o r t a t i o n I m p r o v e m e n t Pr o g r a m ( T I P ) Sc o p e : 6 - y e a r t r a n s p o r t a t i o n im p r o v e m e n t p r o g r a m t h a t i s up d a t e d a n n u a l l y i d e n t i f y i n g tr a n s p o r t a t i o n r e l a t e d c a p i t a l pr o j e c t s Fa l l 2 0 1 2 Ha n k i n s 20 1 2 - 2 0 1 7 T I P a p p r o v e d b y t h e C i t y C o u n c i l D e c e m b e r 1 9 , 2 0 1 1 . T h e n e x t si x - y e a r T I P w i l l b e r e v i e w e d F a l l 2 0 1 2 . 21 Ca p i t a l I m p r o v e m e n t P l a n s ( C I P ) Sc o p e : 6 - y e a r c a p i t a l im p r o v e m e n t f i n a n c i a l p l a n n i n g fo r s e w e r , w a t e r , s t o r m w a t e r a n d st r e e t s . On - g o i n g F i n a n c e U p d a t e d a n n u a l l y a s n e e d e d a s p a r t o f c o m p r e h e n s i v e p l a n u p d a t e p r o c e s s . OT H E R 22 E c o n o m i c D e v e l o p m e n t U p d a t e s A s N e e d e d M a y o r F u t ur e b r i e f i n g s t o b e p r o v i d e d a s n e e d e d . DI.D