HomeMy WebLinkAbout04-09-2012 Agenda Packet
Planning and Community Development
April 9, 2012 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. March 26, 2012 Minutes* (Snyder)
III.DISCUSSION ITEMS
A. Proposed Amendment to the P-1,Public Use District* (Wagner)
Committee to discuss proposed amendments to the P-1, Public Use District; as it
relates to animal shelters (ZOA12-0004).
B. Other Downtown Capital Projects Status Update* (Chamberlain)
Provide a status update on the other downtown capital projects that are being
constructed with the balance of the LRF funds.
C. Director's Report (Snyder)
D. PCDC Matrix* (Snyder)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for
review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
AGENDA BILL APPROVAL FORM
Agenda Subject:
March 26, 2012 Minutes
Date:
April 4, 2012
Department:
Planning and Development
Attachments:
Draft 3/26/12 Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only, see attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Snyder
Meeting Date:April 9, 2012 Item Number:CA.0
AUBURN * MORE THAN YOU IMAGINEDCA.0
Planning and Community
Development
March 26, 2012 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annexation Conference
Room 2 located on the second floor of One Main Building, 1 East Main Street, Auburn,
Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Partridge and Member John Holman were
present. Also present were Mayor Pete Lewis, Planning and Development
Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Economic
Development Manager Doug Lein, Planner Stuart Wagner, Risk Manager Rob
Rosco, City Attorney Dan Heid, Building Official Rick Hopkins, Development
Services Manager Jeff Tate, and Planning and Development Secretary Tina Kriss.
Members of the public in attendance included: Valley Regional Fire Authority
Administrator Eric Robertson, Police Chief Bob Lee, Senior Associate of GIGLO
David Cutler; Joanne Martin; Patrick Taylor, Gloria Taylor, and Scot Pondick.
B. Announcements
1. Presentations
Transit Oriented Communities Workshop Presentation - David Cutler
with GGLO will provide his presentation on transit oriented
communities that he presented at the Transit Oriented Communities
Workshop.
Member Holman introduced staff, Committee and David Cutler of GGLO.
Senior associate of GGLO David Cutler provided a presentation focusing on
connecting people to places in transit communities. Mr. Cutler pointed out
how density supports neighborhood services within walking distance and
reviewed the various district sizes. Committee will considering reviewing
these concepts for areas within the City. Mayor Lewis asked Mr. Cutler if he
could provide his materials to staff and Committee.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
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A. Minutes - March 8, 2012 (Snyder)
Vice-Chair Partridge expressed his concerns (outlined in a letter submitted by
Vice-Chair Partridge dated March 26, 2012, included below) regarding
the consent agenda approval of the February 27, 2012 draft minutes at the March
8th meeting:
Date: 03/26/2012
TO: Chair Nancy Backus
From: Vice-Chair John Partridge
RE: PCDC March 8th Minutes review of the February 27th 2012 meeting
I need to put on the record some comments regarding item II Consent Agenda
section A Minutes. There are items I dispute and would like added to the record.
#1 In regards to the reference made to the March 8th 2012 minutes approval
as amended with grammatical, spelling and scrivener error corrections,as Vice-
Chair, I stated that the minutes given to us for the review of the 02/28/12 meeting
were in addition inaccurate, incomplete,and therefore did note accurately
communicatethe unique verbatim request of the mayor as noted on page 11 of 62
in tonight's packet. Often we are reminded on the value of staff time. Since the
mayor reviewed this issue and the documenting minutes with the level of
importance to devote staff time and effort, I believe that they needed to meet a
verbatim standard. In my opinion, they were clearly not ready. I spent a number of
hours preparing corrections that were sent to the mayor. I have not seen those
corrections as a today's meeting.
#2 Second, I stated that I was told by city attorney Dan Heid that in his opinion
that verbatim minutes are highly irregular, not required or advisable to attempt for
the purpose of committee meeting minutes. Attorney Heid told me he would call
director Snyder about this issue and it was confirmed by director Snyder at this
meeting that he received that call but not noted. It was further referenced by Chair
Backus that when she had last seen verbatim minutes used were in quasi-judicial
type proceedings.
#3 Third and most importantly, the record states that the motion carried 2-0
giving the appearance that I was not there or had nothing to say in regard to the
matter. I was clearly opposed and it should be noted as a 2-1 vote. At the vote, I
decided to not entertain the motion by Chair Backus to approve the minutes as the
vice-chair hoping that one of my fellow councilmembers would support my
concern with the minutes and force them to be corrected before approval. Member
Holman did not agree with the level of my concern, made the motion and Chair
Backus seconded. I was disappointed by the committee's action not
acknowledging my concerns but even more so not to be recognized in the
minutes.
Page 2 of 7
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Sincerely,
John Partridge, councilmember
Vice-Chair Partridge stated he had spent a number of hours preparing corrections
that to date have not been addressed and Mayor Lewis stated he did receive the
corrections but was unable to see the attachments/corrections. Vice-Chair
Partridge stated that if the items of concern could be addressed, at some level, he
would be willing to make the motion to approve the minutes.
Chair Backus asked that the letter be included in the record and that the
adjustment be made showing the Consent Agenda approval of the February 27,
2012 minutes be 2-1.
Mayor Lewis stated he had talked with City Attorney Heid as well regarding
verbatim minutes and City Attorney Heid did not say verbatim minutes were highly
irregular or not advisable but not required and the reason I asked that verbatim
minutes be done is that fire and police were asked to attend a meeting and I
thought this was a reasonable request. Mayor Lewis stated if the opinion was that
they were irregular and not required he agrees; Vice-Chair Partridge stated he
would accept that adjustment.
Chair Backus asked that we note for the record the letter Vice-Chair Partridge
submitted contains not what specifically took place during the consent agenda
approval at the March 8, 2012 meeting but addresses his concerns.
Vice-Chair Partridge stated he had not seen the amended minutes from the
February 27, 2012 meeting and that he would be resending his changes and
corrections to Mayor Lewis and Planning and Development Secretary Tina Kriss.
Chair Backus asked that Vice-Chair Partridge also forward those corrections to
her.
Vice-Chair Partridge moved and Member Holman seconded to approve the March
8, 2012 minutes and include the letter submitted by Vice-Chair Partridge dated
March 26, 2012 striking the word highly and advisable referred to in paragraph #2.
Motion Carried Unanimously. 3-0
III. DISCUSSION ITEMS
A. Resolution No. 4770 (Tate)
Review proposed changes to physical addresses recommended by the City
of Auburn Addressing Committee and reviewed and approved by City
Directors and the VRFA Administrator.
Mayor Lewis briefed the Committee, staff, and audience members on the history
of City of Auburn address changes. Director Snyder provided a petition
referenced but not included in the packet (dated March, 2011) and introduced
Police Chief Bob Lee and Valley Regional Fire Authority (VRFA) Administrator
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Eric Robertson.
Police Chief Lee provided examples of officers’ concerns locating addresses
within the 4th PL NE community causing delayed response times. Police Chief
Lee emphasized the point that officers do train new recruits on unique addressing
situations around the City but if time passes before a call comes in and if
something serious takes place having consistent addressing would be very
important.
Administrator Eric Robertson explained VRFA staff provided information that two
out of five calls to the area had been delayed. Administrator Robertson explained
that he reviewed the previous concerns of the residence and wanted to point out
that 75% of all calls are not the burning houses but medical calls where someone
may be having a heart attack within a home; firemen do not have the benefit of
having a visual beacon to lead them to a residence. Addressing concerns have
been going on for some time and staff has worked closely with police and fire, with
public safety first and foremost in mind, to identify each address of concern. The
proposed address changes will not make the City absolutely perfect but will be the
best they can be so this will be done once.
Committee and staff discussed allowing an opt out option or graduated approach
for those who do not want a change of address. Staff did not advise on this
approach since it would be difficult to track creating a hardship for police and fire
responders which may delay response times.
Vice-Chair Partridge asked staff how much risk is based on an address; are there
different risk levels? Police Chief Lee stated no, there are not different levels of
risk when it comes to addressing. Administrator Robertson explained risk factors
change depending on who may be visiting your home. If you have an elderly
visitor or someone walking buy your home the risk factor may go up. Fire and
police do not recommend placing a degree of risk on the address changes.
Committee and staff discussed the draft administrative police for a public safety
address change assistance program. The final draft is being reviewed by the
state auditor's office for consensus and approval.
Committee received comments from residents in the 4th PL NE community.
Chair Backus stated this will be brought back before Committee and is not an
action item this evening.
B. Local Revitalization Fund Additional Project List Modification
(Snyder/Chamberlain)
Review staff proposal to modify the Local Revitalization Fund Additional
Project List. This list was previously approved by the former Downtown
Redevelopment Committee.
Mayor Lewis, staff, and the Committee discussed a list of projects the Downtown
Page 4 of 7
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Redevelopment Committee (DRC) had considered pertaining to additional Local
Revitalization Funds (LRF). These additional moneys were the result of the bids
for South Division Street Promenade coming in under the engineer's estimate
which allowed additional projects within Downtown to be considered.
During the planning and design for the City Hall Plaza and South Division Street
Promenade projects, the Council and staff discussed multiple times the desire for
an iconic design feature that community members and visitors would associate
with Downtown, e.g. "let's meet at the..." Staff has continued to explore
opportunities for this iconic feature and recently identified a feature that has been
used in other communities that staff believes would be appropriate for Downtown
Auburn.
Staff proposes this iconic design feature replace the improvements proposed for
the North City Hall Plaza through the reallocation of existing LRF funds to this new
project (no budget impact) and recommends moving forward with a Request for
Proposal (RFP) to obtain information.
Committee discussed if approval is needed to move this forward for a RFP and
staff stated it is not necessary since no contract would be awarded. The RFP
would only provide information; the cost would only be for advertising.
Member Holman stated he is in strong support and believes, along with economic
development, establishing a branding identity is important. Having a shelter from
the rain and a meeting place is an additional benefit.
Vice-Chair Partridge is concerned about installing something without the ability to
see what the future downtown improvements will look like and stated he is not
comfortable supporting redirecting funds allocated for the North City Hall Plaza
improvements without going through City Council.
Committee and staff discussed any safety concerns the Downtown
Redevelopment Committee may have had concerning the North City Hall Plaza.
Staff stated there were no safety issues that caused the Downtown
Redevelopment Committee to determine the North Plaza was a priority project last
year. Committee and staff discussed not needing to have a motion to go forward
with an RFP since it is for information gathering only and the associated costs are
for advertising. If a contract needs to be awarded it would it go before City
Council. Vice-Chair Partridge stated he is not personally excited about a tent,
permanent in nature, and would like to see more choices. Vice-Chair Partridge
also stated he is not comfortable voting in favor of the RFP and believes the North
City Hall Improvements should, still be the focus since there is not enough
evidence that the funds should be shifted and would like to see other things that
have been discussed to accomplish this goal. He expressed a "no" vote and
would like more time to consider options.
Mayor Lewis stated he thought it would be good to bring before this Committee
Page 5 of 7
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based on previous work that was doneby the Downtown Redevelopment
Committee but no approval is needed.
Member Holman would like to move to see what some of these tents look like and
Chair Backus concurred stating she would like to see what can be brought
forward.
Vice-Chair Partridge and Member Holman asked for information from the
Downtown Redevelopment Committee to assist in laying a foundation from the
previous work completed.
C. Phase II Zoning Code Update - Group 2 (Wagner)
Committee to discuss land use policies related to the Phase II, Group 2
Zoning Code Update.
At the March 8, 2012 Planning and Community Development meeting, planning
staff held a collaborative work session with Committee members on a series of
policy questions related to the Phase 2, Group 2 of the code update
project. Staff discussed the following follow up items:
1. Committee and staff discussed multi-family development in a C3, Heavy
Commercial Zoning District and reviewed potential changes as shown in the
exhibit drawing provided by staff. Committee supports the proposed changes.
2. Committee and staff discussed the outdoor displays and sale (by retail
operators). Committee and staff discussed the locations of these operators and
determined they like the aesthetics of the black fencing but desire to see
equipment storage limited to fence height.
3. Outdoor storage as stand alone use in the M-2 zone. Committee confirmed
they are not supportive of this use after review of a map provided by staff.
D. Proposed Amendments to Section 18.56.025 - Real Estate Signs of the
Auburn City Code (ZOA12-0001) (Wagner)
Committee to review Planning Commission's recommendation to the City
Council.
Planner Wagner discussed the one (1) year interim zoning controls pertaining to
the allowance, dimensions, and location of real estate signs passed by Auburn
City Council on April 18, 2011. Planning Commission held a duly noticed public
hearing March 6, 2012 recommending the extension of the one year extension
with the changes specified in the proposed Ordinance.
Committee and staff discussed the number of signs that appear in the Lakeland
Hills area and Vice-Chair Partridge asked if it was a possibility to compromise and
reduce the number of signs. Director Snyder stated if there is a substantial change
in the proposal this would need to go back before Planning Commission delaying
the process and the one-year interim zoning regulations expire April 21, 2012.
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Director Snyder also explained that all sign permits go through an application
process with an administrative approval if the regulations change then the existing
signs approval may have to be modified.
Member Holman was supportive of allowing the extension and believes it would
continue to encourage real estate growth on new homes. Chair Backus stated
she is supportive of the one-year extension.
Committee took action on this item. Vice-Chair Partridge moved and Member
Holman seconded to move Proposed Amendments to Section 18.56.025 - Real
Estate Signs of the Auburn City Code (ZOA12-0001) to full City Council for review
and approval.
MOTION CARRIED UNANIMOUSLY 3-0.
E. Director's Report (Snyder)
Director Snyder informed Committee the Auburn Environmental Park grand
opening will be held April 5, 2012 at 2:30 p.m.
F. PCDC Status Matrix (Snyder)
Staff discussed some of the upcoming timelines.
IV. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned at
8:49 p.m.
APPROVED this __________ day of ______________, 2012.
____________________________ _______________________________
Nancy Backus - Chair Tina Kriss - Planning and Development
Secretary
Page 7 of 7
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CA.0
AGENDA BILL APPROVAL FORM
Agenda Subject:
Proposed Amendment to the P-1,Public Use District
Date:
April 4, 2012
Department:
Planning and Development
Attachments:
Ordinance No. 6407
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The City of Auburn City Council has previously authorized a contract with the Auburn
Valley Humane Society for the provision of public animal shelter services at 4910 A
Street SE, a City owned property. This property is currently zoned P-1, Public Use
District. Current zoning regulations for the P-1 district do not specify public animal
shelter services as a permitted use in this zone. In order to support the intended public
animal shelter services at this property, staff has determined the need to amend the
Auburn City Code.
The amendment to the Auburn City Code would add "Animal shelter, public" as a
permitted use to Chapter 18.40 (Public Use District) of the Auburn City Code. Further, a
new definition of "Animal shelter, public" would be added to Chapter 18.04 (Definitions).
The addition of "Animal shelter, public" to the list of permitted uses is consistent with the
intent statement of the P-1 district "to provide for the location and development of public
uses that serve the cultural, educational, recreational, and public service needs of the
community." Animal shelters house homeless, lost, or abandoned animals; primarily a
large variety of dogs and cats and the goal of today's animal shelter is to provide a safe
and caring environment until the animal is either reclaimed by its owner, placed in a new
home, or placed with another organization. As such, animal shelters serve a public
purpose.
On February 7, 2012 and March 6, 2012 the City of Auburn Planning Commission
conducted a duly noticed work study session to review and discuss with staff the
proposed amendments to the P-1 District. On March 20, 2012 the Planning Commission
held a duly noticed public hearing on the amendments. At the close of the public hearing
the Planning Commission concurred with staff and made a recommendation to the City
Council for adoption of the proposed code amendments.
AUBURN * MORE THAN YOU IMAGINEDDI.A
This item is presented as a discussion item at the April 9, 2012 Committee meeting,
however, if there is concurrence from the Committee on the Planning Commission and
staff recommendations, staff would request that the Committee take positive motion
action and forward its recommendation to the City Council for potential action at its April
16, 2012 meeting.
Attachment A: Ordinance No. 6407
Reviewed by Council Committees:
Planning And Community Development Other: Planning Commission, Legal
Councilmember:Backus Staff:Wagner
Meeting Date:April 9, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A
DI.A
DI.A
DI.A
DI.A
DI.A
AGENDA BILL APPROVAL FORM
Agenda Subject:
Other Downtown Capital Projects Status Update
Date:
April 4, 2012
Department:
Planning and Development
Attachments:
Memorandum
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Councilmember:Backus Staff:Chamberlain
Meeting Date:April 9, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B
Memorandum
TO: Nancy Backus, Chair, Planning and Community Development Committee
John Partridge, Vice-Chair, Planning and Community Development Committee
John Holman, Member, Planning and Community Development Committee
FROM: Elizabeth Chamberlain, AICP
DATE: April 4, 2012
RE: Status Update on the other Downtown Capital Projects
Background
At the May 24, 2011 meeting of the former Downtown Redevelopment Committee, staff presented a
list of projects for that Committee’s consideration pertaining to additional Local Revitalization Funds
(LRF) monies. These additional monies were the result of the bids for South Division Street
Promenade coming in under the engineer’s estimate which allowed additional projects within
Downtown to be completed. The former Downtown Redevelopment Committee provided direction to
staff on additional Downtown projects including:
1. Replacement of the teal pedestrian lights with the new black pedestrian light standard.
2. Design and construction of improvements to the North City Hall Plaza.
3. Construction a public art piece – now known as the Downtown Sculpture Garden
4. Installation of pedestrian way finding kiosks.
These projects are listed in the priority order that was originally decided on by the former
Downtown Redevelopment Committee.
Project Status
1. Main Street Pedestrian Lights – the contractor awarded the project is Northeast Electric.
The project has been in suspension while the pedestrian light poles were on order. The
project is scheduled to start the week of April 9th with the contractor mobilizing.
2. North City Hall Plaza Project – discussion with the Committee (March 26, 2012 meeting)
of re-allocating the construction portion of the project funds to the Plaza Park Pavilion
(iconic tent) project. Staff is working on issuing the Request for Proposals the week of
April 9th.
3. Downtown Sculpture Garden – consultant, KPG, Inc., under contract to provide the
foundation/structural design for bases; City staff will do the balance of design work
DI.B
including survey. The schedule is to complete design through mid-May with construction
beginning early July.
4. Pedestrian Wayfinding Kiosks – foundation design for the kiosks being completed by
KPG, Inc. with the balance of design work being completed by City staff. 60% design
will be completed in May with construction likely this fall. This project was slightly
delayed to complete the above projects and other capital projects such as the M Street
Grade Separation project.
At the April 9, 2012 Planning and Community Development Committee meeting staff will review
the status of these projects.
DI.B
AGENDA BILL APPROVAL FORM
Agenda Subject:
Director's Report
Date:
April 4, 2012
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Snyder
Meeting Date:April 9, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C
AGENDA BILL APPROVAL FORM
Agenda Subject:
PCDC Matrix
Date:
April 4, 2012
Department:
Planning and Development
Attachments:
PCDC Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Councilmember:Backus Staff:Snyder
Meeting Date:April 9, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D
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DI.D