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Home My WebLink About05-07-2012 Public Works Agenda Packet Public Works Committee May 7, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 12-05* (Mund) Approve Right-of-Way Use Permit No. 12-05 for Parks, Arts and Recreation Department for the Auburn International Farmers Market C. Right-of-Way Use Permit No. 12-15* (Mund) Approve Right-of-Way Use Permit No. 12-15 for Parks, Arts and Recreation 2012 ArtRageous Event D. Public Works Project No. CP1118* (Dunsdon) Grant Permission to Enter into Consultant Agreement No. AG-C-421 with CH2M Hill for Engineering and Construction Services for Project No. CP1118, Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE E. Public Works Project No. CP1119* (Dunsdon) Grant Permission to Enter into Consultant Agreement No. AG-C-422 with CH2M Hill for Engineering and Construction Services for Project No. CP1119, Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE F. Public Works Project No. CP0817* (Dunsdon) Approve Change Order No. 2 to Contract No. 10-15 in the amount of $10,737.18 for Work on Project No. CP0817, 2009 Sewer and Storm Station Replacement - Phase B - Ellingson Sewer Station G. Public Works Project No. CP0916* (Dunsdon) Approve Change Order No. 3 in the Amount of $153,452.15 to Contract No. 11-11 for Work on Project No. CP0916, West Valley Highway Improvements III.ORDINANCES A. Ordinance No. 6401* (Coleman/Dowdy) An Ordinance of the City Council of the City of Auburn, Washington, Amending Sections 13.06.360, 13.20.440 and 13.48.100 of the Auburn City Code Relating to Utility Rates Page 1 of 86 IV.RESOLUTIONS A. Resolution No. 4812* (Wickstrom) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Interlocal Agreement with the City of Sumner to Design and Construct the East Valley Highway Resurfacing Project V.DISCUSSION ITEMS A. Capital Project Status Report* (Gaub) B. Activities Matrix* (Dowdy) VI.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: May 1, 2012 Department: Public Works Attachments: April 16, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the April 16, 2012 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:May 7, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 86 Public Works Committee April 16, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Director of Public Works Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Finance Director Shelley Coleman, Customer Service Manager Brenda Goodson-Moore, Planner Stuart Wagner, Planning Manager Elizabeth Chamberlain, Project Engineer Kim Truong, Street Systems Engineer Seth Wickstrom, Traffic Engineer Pablo Para, Transportation Planner/Grants Manager Chris Hankins, Storm Drainage Engineer Tim Carlaw, Public Works Secretary Jennifer Rigsby, citizens Bob and Gloria Horsley, and citizen Scot Pondelick. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the Public Works Committee Meeting minutes for April 2, 2012. Motion Carried Unanimously. 3-0. B. Public Works Project No. CP1121 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend that the City Council approve Page 1 of 11 CA.A Page 4 of 86 Change Order No. 2 in the amount of $75,000.00 to Contract No. 11- 25 with Johansen Excavating for work on Project No. CP1121. Street Systems Engineer Wickstrom explained that the change order scope of work includes replacement of the waterline on 6th Place NE, the installation of geotextile fabric and a layer of larger rock on 3rd Street SW to help stabilize the poor soil. Chairman Wagner asked if the geotextile fabric and rock was used in other locations. Street Systems Engineer Wickstrom answered it was used on both I Street and C Street, north of Main Street, when poor soils were encountered. Street Systems Engineer Wickstrom stated that there was a smaller type of rock specified in the project originally and staff is now proposing to replace it with larger rock, so the cost will not change greatly, in response to a question asked by Chairman Wagner. Utilities Engineer Repp responded to questions asked by Member Osborne regarding flushing dead-end 8 inch waterlines. Utilities Engineer Repp explained that an 8 inch waterline is the City’s standard size and that size of line is used to meet fire flow. Motion Carried Unanimously. 3-0. C. Public Works Project No. CP1211 (Truong) Councilmember Peloza moved and Councilmember Osborne seconded to grant permission to initiate Project No. CP1211, Downtown Sculpture Garden. Chairman Wagner asked how far the setback, from the travel lane, will be for the art. Project Engineer Truong stated that the artwork will be located in the sidewalk and will be set back from the curb but that design work is not yet completed to know the exact location of the artwork. Chairman Wagner spoke about the possibility of a driver driving up on to the curb and hitting the artwork. Assistant Director/City Engineer Selle stated the artwork will be a minimum of two feet from the curb. Project Engineer Truong stated that there is a consultant working on the design phase and construction should start in July 2012, in response to a question asked by Vice-Chair Peloza regarding the project’s schedule. Vice-Chair Peloza asked about the type of art being installed. Planning Manager Chamberlain explained that there will be a variety of art which will be selected by the Arts Commission through Page 2 of 11 CA.A Page 5 of 86 a call for artists. The design work will provide the artists with parameters regarding the size and limitations of the art work required to fit the foundations. This will help determine the weight and size of the artwork pieces. Member Osborne asked about the relocation of the bicycle rack on Division Street. Planning Manager Chamberlain stated that the locations on the vicinity map are potential locations but none of the locations are certain and removal of the bicycle rack may not be necessary. Part of the design process is to determine the best locations. Chairman Wagner asked who is completing the engineering specifications that will determine the weight and height of the artwork. Chamberlain answered that the consultant, KPG, will be working on the structural element of the foundations. Project Engineer Truong stated that the Public Works staff will work with the Parks Department to provide the parameters that should be used for the artwork purposed. Planning Manager Chamberlain answered questions asked by Member Osborne regarding how the sculptures will be secured to the foundations to prevent theft. Motion Carried Unanimously. 3-0. III. DISCUSSION ITEMS A. Horsley Leak Adjustment Appeal (Coleman) Councilmember Peloza moved and Councilmember Osborne seconded to move the adjustment of $940.98 forward to City Council. Finance Director Coleman provided the Committee with background information regarding the cause of the leak and the utility customers’ prompt response to and repair of the leak. Customer Service Manager Goodson-Moore provided the Committee with additional utility billing detail. Finance Director Colman answered questions asked by Vice-Chair Peloza regarding the past utility billing compared to the billing which included the leak. Chairman Wagner spoke in favor of approving the additional water utility adjustment in the amount of $940.98. The Committee agreed. Page 3 of 11 CA.A Page 6 of 86 Vice-Chair Peloza spoke about the possibility of increasing the adjustment amount and lessening the amount owed. Chairman Wagner pointed out that a change in policy would be needed. The Committee and staff discussed the possibility of making a policy change to allow for an increase in the amount adjusted off of the customers’ bill. It was decided to approve the adjustment and then work on reviewing the policy at a later date and to include a grandfather clause if there are any changes made to the existing policy. Motion Carried Unanimously. 3-0. B. February 2012 Financial Report (Coleman) The Committee and Mayor Lewis discussed the factors that have lead to the lower than expected non-member contracted beds at SCORE and the financial implications. Mayor Lewis spoke about the costs involved in managing the SCORE holding pods and beds. Mayor Lewis and Finance Director Coleman spoke about the competitiveness among the prison facilities and how that also affects the SCORE budget. Mayor Lewis responded to questions asked by Vice-Chair Peloza regarding the marketing of the SCORE facility. Chairman Wagner asked if the amount of ending working capital for the Enterprise Funds was due to Build America Bonds. Finance Director Coleman answered that there are still some bonds included and some of the amount was accumulating capital and accounts receivable. Chairman Wagner asked what the schedule is to start recognition of depreciation. Finance Director Coleman said that would begin in 2013. Chairman Wagner asked for the amount of bonds waiting to be used be included in the next financial report to the Committee. Vice-Chair Peloza gave a positive report on the current operations and events at the golf course. Member Osborne asked if prisoners from Benton County, housed at SCORE, are transported back and forth for court appearances. Finance Director Coleman answered that some judges allow for video appearances but other inmates are transported to court. Page 4 of 11 CA.A Page 7 of 86 C. Ordinance No. 6407 (S. Wagner) An Ordinance of the City Council, of the City of Auburn, Washington, Amending Chapter 18.40 - Public Use District of the Auburn City Code By Amending Section 18.04.020, Definitions, and Adding a New Section 18.04.105, All Relating to Public Animal Shelters Chairman Wagner asked when sewer will be installed for the shelter. Assistant Director/City Engineer Selle stated that the sewer will be installed in the Summer 2012. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the access to the shelter. D. Resolution No. 4808 (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing their Disposal There were no questions from the Committee. E. West Main Street Sidewalk Repair Estimate (Wickstrom) Director Dowdy provided the Committee with background information regarding the 2012 Clean Sweep projects and the interdepartmental challenge to make W Main Street more attractive presented by Mayor . Director Dowdy reported that numerous volunteers will be working in the area of the Auburn Environmental Park (AEP), along W Main Street. The Parks, Arts and Recreation Department is planning an art competition in the area and as its part in the challenge the Public Works Department has surveyed the sidewalks in the location and has identified several areas of sidewalk and curb/gutter in need of repairs. Director Dowdy stated that staff has already removed some trees that were damaged by the January ice storm and that were causing damage to the sidewalks. The removal of the trees will also allow space for the art competition. Director Dowdy answered questions asked by Chairman Wagner regarding the location of the artwork. Director Dowdy explained that when funding becomes available, staff would like to rebuild the pavement and sidewalks on W Main Street, however staff is recommending that the proposed sidewalk and curb/gutter repairs should be done to compliment the 2012 Clean Sweep Projects. Staff estimates that the repair work would cost approximately $35,000 and the work could be completed in Summer 2012 as part of the 2011/2012 Sidewalk Repair Project, but additional funding would be required. The Committee and staff reviewed the vicinity map showing the Page 5 of 11 CA.A Page 8 of 86 proposed locations for the repairs. Chairman Wagner mentioned removing the landscape strips as part of the sidewalk repairs, because they can be difficult to maintain. Assistant Director/City Engineer Selle explained that ultimately the City would like to acquire a grant to improve the entire section of roadway and staff recommends not putting in a lot of infrastructure cost at this time knowing that in the future the corridor will be rebuilt. The Committee and Mayor Lewis discussed updating the standards pertaining to landscape strips. Director Dowdy reviewed how the sidewalk improvements can be included in the 2011/2012 Sidewalk Repair and Replacement Program by including the additional scope in the mid year budget. The Committee supported bringing the request for the additional funds for the program forward. Chairman Wagner commented on the importance of pedestrian safety. Member Osborne verified that the plantings will not damage the sidewalk repairs in the future. F. Mill Creek Basin Flow Control Exemption (Carlaw) Utilities Engineer Repp provided a background summary for the Committee. Repp explained that in an effort to help facilitate development in the City’s urbanized areas staff is proposing requesting a modification to the City’s Phase II Municipal Stormwater Permit (Permit) from the Department of Ecology (DOE). DOE allows the permit to modify flow control requirements for individual drainage basins where studies show that the standard requirements are not appropriate. Utilities Engineer Repp distributed an aerial map and stated that staff had been looking at both the Green River drainage area and the Mill Creek basin as potential areas for the flow control modification. Repp explained, in the past, the Washington State Department of Transportation (WSDOT) had done work with the DOE to exempt large water bodies from flow control requirements. Staff tried to pursue the same type of exemption for the Green River. The DOE decided the City’s analysis of the Green River was not complete enough but did indicate the Mill Creek basin may be a better candidate for a specific basin plan and flow control modifications. Utilities Engineer Repp proposed to the Committee that the City begin a basin plan for Mill Creek. Repp stated that the plan would include study of water quality concerns, historical and future development conditions, field investigation and analysis to establish the flow control Page 6 of 11 CA.A Page 9 of 86 requirements for the basin. Utilities Engineer Repp stated that both the City of Renton and the City of Seattle have successfully received help with flow control through the DOE. Utilities Engineer Repp explained why staff feels the Mill Creek basin would be a good candidate for the permit modification. Utilities Engineer Repp reported that there is a detailed scope of work for the study from the consultant as well as a cost estimate of $220,000.00, which staff can present to the Committee at the next Public Works Committee Meeting. Utilities Engineer Repp reiterated the flow control exemptions will create relief for future development. Repp stated that the funds would be spent within about a year in response to a question asked by Chairman Wagner. There is already $150,000.00 available for the work so staff will need an additional $70,000.00 of the budget. Utilities Engineer Repp and Storm Drainage Engineer Carlaw answered questions asked by Chairman Wagner regarding the aerial map. Chairman Wagner spoke about past studies on the basin areas that have been completed throughout the years. Chairman Wagner stated that although he was hesitant to begin another study, however he feels the project proposed by staff will be useful. The Committee and staff discussed whether or not the exemptions could be challenged following approval by the DOE. Assistant Director/City Engineer Selle responded to questions asked by Member Osborne regarding the areas that staff is proposing to be part of the project. Assistant Director/City Engineer Selle stated that staff will take advantage of data from the past studies as the project moves forward. Utilities Engineer Repp stated that the initial feedback from the DOE was that the Mill Creek basin warrants further investigation. The Committee and staff discussed the project’s schedule. G. Grant Status Update (Hankins) Transportation Planner/Grants Manager Hankins stated that the Committee had asked to review the Grant Status spreadsheet twice a year. Page 7 of 11 CA.A Page 10 of 86 Transportation Planner/Grants Manager Hankins reported that two of the larger projects that were on the spreadsheet, M Street Underpass and the A/B Street Corridor, has been removed because they have achieved fully funded status. Hankins stated that the spreadsheet is primarily tracking projects that do not have full funding and that there have been grant applications submitted for and the majority of the work being done is for new projects. Transportation Planner/Grants Manager Hankins explained that once the grants are awarded the status of the project will change on the spreadsheet. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding projects that are fully funded. Chairman Wagner suggested better tracking of corridor relationships between the Grant Status spreadsheet and the Capital Project Status Report. Chairman Wagner asked if the City of Kent is participating in the S 272nd/277th St. Corridor Capacity & Non-Motorized Trail Project. Assistant Director/City Engineer Selle stated that the City of Kent will not be contributing funds toward the project; however, they have provided a letter of support for the project. Director Dowdy stated that the City of Kent will also be providing the Right-of-Way for the northern portion of the roadway which was purchased by Kent when their corridor project completed the missing link and the Green River bridge.. Transportation Planner/Grants Manager Hankins provided additional information regarding the grant application and regional competition for the project. Assistant Director/City Engineer Selle spoke about calls for projects, the project evaluation and grant application process, in response to a question asked by Chairman Wagner. Assistant Director/City Engineer Selle answered questions asked by Member Osborne regarding Traffic Impact Fees. Chairman Wagner asked that line items on the spreadsheet be assigned numbers to easily identify them during discussion. The Committee and staff discussed whether or not TIP projects would be eligible for TBD funds, if the bond issue were to pass. Chairman Wagner suggested contacting Amtrak for some support for the 37th & B Street NW Rail Highway Crossing Safety Improvements. Traffic Engineer Para stated that the Auburn Way South/12th Street SE Intersection Improvements will include some rechannelization, minor signal and pedestrian improvements, in response to a question Page 8 of 11 CA.A Page 11 of 86 asked by Chairman Wagner regarding the total project cost. Traffic Engineer Para explained that both the 2012 Traffic Signal Backup Project and the Auburn Way S Safety and Congestion Improvements Project were put together in response to requests from State Legislators. Chairman Wagner asked if the Auburn Way S and Riverwalk Intersection Improvements will improve safety for pedestrian traffic on Howard Road and if not, asked for it to be included. Assistant Director/City Engineer Selle explained that the pedestrian improvements may not meet the grant requirements but may be eligible to compete for other grants. Traffic Engineer Para spoke about the Auburn Way S Corridor Safety Improvements Project which is listed on the spreadsheet three times, but applications are in for different grant programs. Director Dowdy reported that the Well 1 Improvements Project made it through the State Legislature and is eligible for the Public Works Trust Fund loan. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner about the City Match Required amount, which is being paid to lower the interest rate on the loan. Chairman Wagner asked the projects that are being issued loans that must be paid back are identified on the spreadsheet. Utilities Engineer Repp responded to questions asked by Vice-Chair Peloza and Chairman Wagner regarding the WIRA 9 Stormwater BMP Retrofitting Plan. H. Capital Project Status Report (Gaub) Item 12 – C201A – M Street Underpass: Assistant City Engineer Gaub stated that phone calls regarding the project are taken by the Public Works Department via the main line and then transferred to the Project Manager, Ryan Vondrak, or a Construction Inspector. Some calls may go to the Mayor’s Office. Member Osborne asked if 4th Street SE is also closed. Assistant City Engineer Gaub answered that both M Street SE and 4th Street SE are currently closed. 4th Street SE will be closed for 4 weeks. Assistant City Engineer Gaub stated that the road closure signs are in place, following comments made by Member Osborne, and that staff will continue checking and monitoring the signage. Chairman Wagner asked if the CH2M Hill consultant is on- site. Assistant City Engineer Gaub confirmed that the consultant is on-Page 9 of 11 CA.A Page 12 of 86 site and can be contacted to answer questions, but the public should be instructed to contact the Project Manager first. Item 15 – CP0909 – Academy Booster Pump Station: Vice-Chair Peloza asked for an explanation regarding the complication obtaining the easement. Assistant City Engineer Gaub stated that there is an access road that goes through two other properties to get to the City’s property but the utility lines cannot be brought down that road as originally planned, because the City was unable to obtain an easement from one of the property owners. Item 16 – CP1112 – 2011/2012 Sidewalk Improvement Project: Vice- Chair Peloza said that he would like the sidewalks on Harvey Road to be looked at again and added back on to the Activities Matrix for additional interim improvements. Item 17 – CP0915 – Well 1 Improvements – Transmission Lines: Assistant City Engineer Gaub stated that the advertise date will probably be a little after May and that the main goal is to get the transmission line work complete while M Street SE is closed. The Well 1 Improvements to complete the actual well itself are not scheduled to be under construction until 2013. Assistant City Engineer Gaub answered questions asked by Chairman Wagner regarding the type of material the various utility lines are made out of. Item 26 – CP0765 – Lakeland Hills Reservoir Improvements: Vice- Chair Peloza asked for the status of Reservoir 6. Assistant City Engineer Gaub answered that Reservoir 6 is operational. Assistant City Engineer Gaub stated that the Lakeland Hills Booster Station also needs to be complete prior to this project moving forward. Item B – CP1115 – City Hall NW Plaza Improvements: Vice-Chair Peloza noted that the tent structure is now being referred to as an Iconic Pavilion. Item D – CP1016 – Fenster Levee Project: Vice-Chair Peloza pointed out that the funds are WRIA-9/SRF’Bd and not KCD funds. Vice-Chair Peloza stated the amount is $327,000.00. I. Activities Matrix (Dowdy) Vice-Chair Peloza asked that staff examine the sidewalk on Harvey Road at the 1100 block and that be added to the matrix. Page 10 of 11 CA.A Page 13 of 86 The Committee and staff discussed examining the feasibility of installing a 3-way stop at the intersection of SE 312th Street and SE 116th Street. IV. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:18 p.m. Approved this 7th day of May, 2012. Page 11 of 11 CA.A Page 14 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-05 Date: April 30, 2012 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 12-05 for Parks, Arts and Recreation Department for the Auburn International Farmers Market. Background Summary: City of Auburn Parks, Arts and Recreation Department has requested a Right-of-Way Use permit to close B Street SW between West Main Street and A Street SW on Sundays from 7:00 am to 4:00pm beginning on June 10, 2012 through September 23, 2012 for the Farmers Market. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:May 7, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 15 of 86 Right-of-Way Use Permit Special Conditions for ROW #12-05 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code under ACC 8.12 3. Applicant shall keep the public ROW free of litter and drink or food waste. 4. Applicant shall provide, store, install, and take down traffic control signs and barricades at the beginning and end of each day. 5. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. CA.B Page 16 of 86 CA.B Page 17 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-15 Date: April 30, 2012 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve Right-of-Way Use Permit No. 12-15 for Parks, Arts and Recreation 2012 ArtRageous event. Background Summary: City of Auburn Parks, Arts and Recreation Department has requested a Right-of-Way Use permit for their ArtRageous Event on Saturday, August 4, 2012. They have requested the following closures and no parking restrictions: 1.Division Street from 1st Street SE to 1st Street NE closed from 7:30 am to 7:00 pm on August 4, 2012. Emergency and jail access will be maintained. 2.Main Street from A Street NW to Auburn Avenue NE from 7:30 am to 7:00 pm on August 4, 2012. 3.D Street NE from E Main Street to 1st Street NE from 7:30 am to 7:00 pm on August 4, 2012. 4.Place temporary "No Parking on Saturday, August 4, 2012 from 5:00 am to 7:00 pm" signs on all requested street closure locations. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:May 7, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 18 of 86 Right-of-Way Use Permit Special Conditions for ROW Use Permit 12-15 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code under ACC 8.12 3. Applicant shall keep the public ROW free of litter and drink or food waste. 4. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 5. Applicant is to ensure emergency access and jail access is maintained. CA.C Page 19 of 86 CA.C Page 20 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1118 Date: May 1, 2012 Department: Public Works Attachments: Budget Status Sheet Consultant Scope of Work Summary Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that the City Council grant permission to enter into Consultant Agreement No. AG-C-421 with CH2M Hill for Engineering and Construction Services for Project No. CP1118, Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE. Background Summary: The City received a $100,000 federal grant and a $740,830 state grant for pedestrian and safety improvements for the Auburn Way South Corridor, from Dogwood Street SE to Fir Street SE. The federal grant does not require a local funding match. The City will provide the matching funds for the state grant equal to $100,000. The purpose of this project is to: l Design and construct corridor improvements on Auburn Way South, from Dogwood Street SE to Fir Street SE, including a mid-block pedestrian crossing, a median island to eliminate multiple left turn conflicts, a new street lighting system, relocation of existing utility poles to the back of the sidewalk to mitigate roadside hazards, and ADA pedestrian push buttons and audible countdown pedestrian signal heads at the existing signalized intersection of Auburn Way South and Dogwood Street SE; and l Conduct a pedestrian safety educational campaign consisting of press releases, website features and targeted mailers to residences and businesses in the vicinity of the improvements; and l Increase enforcement including additional police presence. City staff has selected CH2M Hill to provide design and bidding services for the above-referenced project and the anticipated consultant costs for this agreement is $185,000.00. The estimated total preliminary cost for this project is $940,830, of which $740,830 is funded by a State grant, $100,000 is funded by a Federal grant, and $100,000 is budgeted from the 102 Arterial Street Fund. AUBURN * MORE THAN YOU IMAGINEDCA.D Page 21 of 86 Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dunsdon Meeting Date:May 7, 2012 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 22 of 86 Project No: CP1118Project Title: Project Manager: Leah Dunsdon Consultant Agreement Initiation Date: August 15, 2011 Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20122013 Future Years Total 102 Fund - Unrestricted 1,62454,87643,500100,000 102 Fund - Federal Grant 100,000 100,000 102 Fund - State Grant 740,830740,830 Total1,624154,876784,3300940,830 Activity Prior Years 20122013 Future Years Total Design Engineering - City Costs1,62429,37625,00056,000 Design Engineering - Consultant Costs 150,00035,000185,000 Design Engineering - WSDOT Costs 1,000 1,000 Property Acquisition 5,000 5,000 BUDGET STATUS SHEET Auburn Way South Pedestrian Improvements - Dogwood St SE to Fir St SE Date: May 1, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Construction Estimate 534,000534,000 Project Contingency (15%)80,10080,100 Other - Education 2,0002,000 Other - Enforcement 4,0804,080 Construction Engineering - City Costs 40,00040,000 Construction Engineering - Consultant Costs 33,65033,650 Total1,624185,376753,8300940,830 Prior Years 20122013 Future Years Total *102 Funds Budgeted ( )(1,624)(154,876)(784,330)0(940,830) 102 Funds Needed 1,624185,376753,8300940,830 *102 Fund Project Contingency ( )00(30,500)00 102 Funds Required 030,500000 * ( # ) in the Budget Status Sections indicates Money the City has available. 102 Arterial Street Budget Status H:\PROJ\CP1118-AWS Ped & Bicycle\Budget\Budget Status Sheets\OLD Budget Status Sheets\CP1118.BudgetStatusSheetold05.01.12.xls 1 of 1CA.D Page 23 of 86 AUBURN WAY SOUTH PEDESTRIAN IMPROVEMENTS – DOGWOOD ST SE TO FIR ST SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 3 CP1118 – Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE Summary Scope for Design and Bidding Services This Scope of Work is for the Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE Project. This scope includes survey and base mapping, preliminary engineering, environmental documentation and permitting, right-of-way services and final design (including plans, specifications, and estimates). Project Description The City’s Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE project will enhance pedestrian and motor vehicle safety. The project, which spans a distance of approximately 880 feet beginning at the intersection with Dogwood St SE and ending at the intersection with Fir St SE, will construct a mid-block pedestrian crossing, a median island to eliminate multiple left turning conflicts, a new street lighting system, ADA pedestrian push buttons and audible countdown pedestrian signal heads at the existing signalized intersection of Auburn Way South and Dogwood Street SE, and will relocate existing utility poles to the back of the sidewalk to mitigate roadside hazards. Task 1: Project Management This task will be continuous throughout the project duration, which is assumed to be 11 months. It will include the work necessary to set up and plan the entire project and establish project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Task 2: Survey and Mapping This task involves field surveying within the project limits, collecting existing topographic features and producing a project basemap and Digital Terrain Model (DTM) to be used in design. Task 3: Preliminary Design This task will progress the major design elements to an overall 30% level, and perform specific activities to support this design level. The preliminary design effort will include modifying the design concept based on agency, WSDOT and stakeholder input. Documentation of the Preliminary Design task will include the preparation of preliminary WSDOT channelization plans and 30% plans addressing roadway, grading, drainage, utilities and landscaping layout. Task 4: Environmental Documentation The purpose of the Environmental Documentation Task is to ensure that the project complies with all applicable requirements of the National Environmental Policy Act (NEPA) and of the Washington State Environmental Policy Act (SEPA), and that the regulatory permits and approvals required to construct the project are identified and secured, all within a timeframe that will allow the project to proceed on schedule. CA.D Page 24 of 86 AUBURN WAY SOUTH PEDESTRIAN IMPROVEMENTS – DOGWOOD ST SE TO FIR ST SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 3 Task 5: Agency, Stakeholder, Tribal, and Community Coordination This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required for the engineering design process and for compliance with NEPA, SEPA and Section 106 of the National Historic Preservation Act. Work to be performed under this task also includes general administrative coordination with the key project review agencies and affected utility companies, as well as detailed technical coordination to obtain engineering review and approval of project technical work as applicable. Task 6: Right of Way This task includes preparing right-of-way plans and assisting the City with preparation of the right-of- way certification document required by WSDOT. The City will prepare permanent easement documents for two parcels which are owned by the Muckleshoot Indian Tribe for which the tribe will donate the required easements at no cost to the City. Task 7: Contract Drawings This final design task progresses the design from 30% level to preparing the 70% contract drawings for review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid ready) contract drawings. Task 8: Geotechnical Engineering This scope of work does not include geotechnical engineering services. It is anticipated that, if needed, the results of the geotechnical engineering services performed for Project No. CP1119 (Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE) will be utilitied for this project design. Task 9: Specifications The Consultant will develop the technical and general specifications based on the WSDOT/APWA 2012 Standard Specifications and the City’s standard special provisions for the contract documents as applicable to the project design. Task 10: Cost Estimating The Consultant will prepare an engineer’s estimate for the project at the 30%, 70%, 95%, 99% and final levels of completion. Task 11: Services During Bidding As requested by the City, the Consultant will provide assistance to the City during the advertisement and award of the project as follows: • Response to Technical Bidder questions • Development of Technical Addendums Task 12: Construction Record Drawings The Consultant will prepare Construction Record Drawings for the project, incorporating the inspector’s report and records, as required, and the redlined markups of construction drawings. Total Consultant Agreement (not to exceed) = $185,000 CA.D Page 25 of 86 AUBURN WAY SOUTH PEDESTRIAN IMPROVEMENTS – DOGWOOD ST SE TO FIR ST SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 3 OF 3 Task 13: Optional Services This work has not been estimated as part of the current agreement and would require an amendment to the contract. Construction Support Services As requested by the City, the Consultant will provide assistance to the City during the construction of the project as follows: • Review submittals • Provide written responses to Contractors Requests for Information CA.D Page 26 of 86 CA.D Page 27 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1119 Date: May 1, 2012 Department: Public Works Attachments: Budget Status Sheet Consultant Scope of Work Summary Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that the City Council grant permission to enter into Consultant Agreement No. AG-C-422 with CH2M Hill for Engineering and Construction Services for Project No. CP1119, Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE. Background Summary: The purpose of this project is to design and construct improvements to the Auburn Way South corridor between Fir Street SE and Hemlock Street SE, including a five lane section of roadway with sidewalks, lighting, transit and storm improvements and a traffic signal at Hemlock Street SE. The City in partnership with the Muckleshoot Indian Tribe (MIT) was granted a Washington State Transportation Improvement Board (TIB) grant in the amount of $2,426,400. The City and MIT have entered into an agreement to design and construct improvements for the above-referenced project. MIT will provide the matching funds for the TIB grant equal to $606,600. City staff has selected CH2M Hill to provide design, bidding and right-of-way acquisition services for the above- referenced project and the anticipated consultant costs for this agreement is $380,000.00. The estimated total preliminary cost for this project is $3,033,849, of which $2,426,400 is funded by a TIB grant, $606,600 is funded by a local match by MIT, and $849 was budgeted in 2011 from the 102 Arterial Street Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dunsdon Meeting Date:May 7, 2012 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Page 28 of 86 Project No: CP1119Project Title: Project Manager: Leah Dunsdon Consultant Agreement Initiation Date: August 1, 2011 Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance 1902 Funding Prior Years 20122013 Future Years Total 102 Fund - TIB Grant 8422,425,558 2,426,400 102 Fund - Muckleshoot Indian Tribe Funds211606,389 606,600 102 Fund - Unrestricted 849 849 Total1,9023,031,947003,033,849 Activity Prior Years 20122013 Future Years Total Design Engineering - City Costs1,90235,00125,00061,903 Design Engineering - Consultant Costs250,00080,000330,000 Property Acquisition - Consultant Costs50,000 50,000 Property Acquisition 174,150 174,150 BUDGET STATUS SHEET Auburn Way South Corridor Improvements - Fir St SE to Hemlock St SE Date:April 27, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Other - (VE Study)20,000 20,000 Construction Estimate 1,895,4751,895,475 Project Contingency (15%)284,321284,321 Construction Engineering - City Costs 150,000150,000 Construction Engineering - Consultant Costs 68,00068,000 Total1,902529,1512,502,79603,033,849 Prior Years 20122013 Future Years Total *102 Funds Budgeted ( )(1,902)(3,031,947)00(3,033,849) 102 Funds Needed 1,902529,1512,502,79603,033,849 *102 Fund Project Contingency ( )0(2,502,796)00(0) 102 Funds Required 002,502,79600 * ( # ) in the Budget Status Sections indicates Money the City has available. 102 Arterial Street Budget Status H:\PROJ\CP1119-AWS Fir to Hemlock\Budget\CP1119-BudgetStatusSheet.xls1 of 1CA.E Page 29 of 86 AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – FIR ST SE TO HEMLOCK ST SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 3 CP1119 – Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE Project Summary Scope for Design, Bidding, and Right-of-Way Acquisition Services This Scope of Work is for the Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE Project. This scope includes survey and base mapping, preliminary engineering, environmental documentation and permitting, right of way services, geotechnical engineering, and final design (including plans, specifications, and estimates). Project Description The City’s Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE project will increase capacity and enhance pedestrian and motor vehicle safety. The project, which spans a distance of approximately 750 feet beginning at the intersection with Fir St SE and ending to the east of the intersection with Hemlock St SE, will construct a new 5-lane section of roadway with illumination, 10- foot wide sidewalks and storm drainage improvements. There will be 2 thru lanes in each direction and a center turn-lane with a u-turn/wedge and transit pullouts at Hemlock St SE. There will also be a new traffic signal at the intersection of Hemlock St SE and Auburn Way South. Task 1: Project Management This task will be continuous throughout the project duration, which is assumed to be 11 months. It will include the work necessary to set up and plan the entire project and establish project-specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Task 2: Survey and Mapping This task involves field surveying within the project limits, collecting existing topographic features and producing a project basemap and Digital Terrain Model (DTM) to be used in design. Task 3: Preliminary Design This task will progress the major design elements to an overall 30% level, and perform specific activities to support this design level. The preliminary design effort will include modifying the design concept based on agency, WSDOT and stakeholder input. Documentation of the Preliminary Design task will include the preparation of preliminary WSDOT channelization plans and 30% plans addressing roadway, grading, drainage, utilities, landscaping and traffic signal layout. Task 4: Environmental Documentation The purpose of the Environmental Documentation Task is to ensure that the project complies with all applicable requirements of the Washington State Environmental Policy Act (SEPA), and that the regulatory permits and approvals required to construct the project are identified and secured, all within a timeframe that will allow the project to proceed on schedule. CA.E Page 30 of 86 AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – FIR ST SE TO HEMLOCK ST SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 2 OF 3 Task 5: Agency, Stakeholder, Tribal, and Community Coordination This task consolidates agency, stakeholder, Tribal, and public consultation and coordination required for the engineering design process and for compliance with SEPA and Section 106 of the National Historic Preservation Act. Work to be performed under this task also includes general administrative coordination with the key project review agencies and affected utility companies, as well as detailed technical coordination to obtain engineering review and approval of project technical work as applicable. Task 6: Right of Way This task includes the acquisition of property rights from five properties, including coordination, parcel calculations, right of way plans, parcel legal descriptions and maps, cost estimates, acquisition negotiation, escrow closing, and right-of-way certification. The City will prepare permanent easement documents for an additional six parcels which are owned by the Muckleshoot Indian Tribe for which the tribe has agreed to donate the required easements at no cost to the City. Task 7: Contract Drawings This final design task progresses the design from 30% level to preparing the 70% contract drawings for review, the 95% contract drawings for review, a 99% check set of the contract drawings and 100% (bid ready) contract drawings. Task 8: Geotechnical Engineering This scope of work covers geotechnical engineering services needed to support development of contract documents for the construction of potential infiltration facilities associated with the widening of Auburn Way South. Task 9: Specifications The Consultant will develop the technical and general specifications based on the WSDOT/APWA 2012 Standard Specifications and the City’s standard special provisions for the contract documents as applicable to the project design. Task 10: Cost Estimating The Consultant will prepare an engineer’s estimate for the project at the 30%, 70%, 95%, 99% and final levels of completion. Task 11: Services During Bidding As requested by the City, the Consultant will provide assistance to the City during the advertisement and award of the project as follows: • Response to Technical Bidder questions • Development of Technical Addendums Task 12: Construction Record Drawings The Consultant will prepare Construction Record Drawings for the project, incorporating the inspector’s report and records, as required, and the redlined markups of construction drawings. Total Consultant Agreement (not to exceed) = $380,000 CA.E Page 31 of 86 AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS – FIR ST SE TO HEMLOCK ST SE CONSULTANT SCOPE OF WORK SUMMARY PAGE 3 OF 3 Task 13: Optional Services This work has not been estimated as part of the current agreement and would require an amendment to the contract. Value Engineering Study If it is determined that a value engineering study is needed per the Transportation Improvement Board (TIB), the Consultant will review and respond to review comments provided by a value engineering study to be completed by others. It is assumed that the value engineering study would take place on the 30% design and would be complete prior to the 70% design effort beginning. Construction Support Services As requested by the City, the Consultant will provide assistance to the City during the construction of the project as follows: • Review submittals • Provide written responses to Contractors Requests for Information CA.E Page 32 of 86 CA.E Page 33 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0817 Date: April 23, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend the City Council approve Change Order No. 2 in the amount of $10,737.18 to Contract No. 10-15 for work on Project No. CP0817, 2009 Sewer and Storm Station Replacement Phase B Ellingson Sewer Station. Background Summary: This project replaces or retrofits three storm and sewer pump stations that are at the end of their service lives. The project has been phased to allow for separate construction contracts: Phase A: Dogwood Sewer Station Replacement (Construction 2010 - 2011) Phase B: Ellingson Sewer Station Replacement (Construction 2010 - 2012) Phase C: White River Storm Station Retrofit (Construction 2010 - 2012) This Phase B construction contract includes decommissioning of the existing Ellingson Sewer Station and replacing it with a new station that meets current standards. The new station includes measures to reduce maintenance costs and improve safety including a backup generator, maintenance vehicle parking, SCADA telemetry, safety fencing and bollards, and an improved underground pump room and stairwell. Change Order No. 2 includes modifications to the electrical, control, programming and generator systems, including adding additional alarm controls for compatiblity with the ongoing SCADA upgrade project. It is expected that this change order work will be completed in June 2012. A project budget contingency of $69,149 remains in the 431 Sewer Fund. Reviewed by Council Committees: Public Works AUBURN * MORE THAN YOU IMAGINEDCA.F Page 34 of 86 Councilmember:Wagner Staff:Dunsdon Meeting Date:May 7, 2012 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINEDCA.F Page 35 of 86 Project No: CP0817 Project Title: Project Manager: Leah Dunsdon Consultant Agreement Initiation Date:12/15/2008 Permision to Advertise Advertisement Date: 10/12/2010 Contract Award Award Date: 11/3/10 Change Order #2 Contract Final Acceptance Funding Prior (Actual)20122013Future YearsTotal 431 Fund - Sewer and Storm Pump Station Replacement 1,210,744 315,000 1,525,744 Bond Proceeds (431 Sewer)2,640,569 2,640,569 Total3,851,313 315,000 00 4,166,313 Activity Prior (Actual)20122013Future Years Total Subtotal Dogwood Sewer Lift Station Costs1,210,744 1,210,744 Ellingson Sewer Lift Station Costs Design Engineering - City Costs29,078 29,078 Design Engineering - Consultant Costs513,441 513,441 Property Acquisition - PSE Easement 40,565 40,565 BUDGET STATUS SHEET 2009 Sewer and Storm Replacement Project -Phases A and B - Dogwood and Ellingson Sewer Stations Date: April 20, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) - Ellingson Station, Phase B Property Acquisition - PSE Easement 40,565 40,565 Construction Contract Bid 1,714,258130,114 1,844,372 Change Order #1 - Dewatering97,073 97,073 Change Order #2 - Intrusion/Alarm/Generator 10,737 10,737 Authorized Contingency 40,000 40,000 SCADA Upgrades 4,35915,000 19,359 Construction Engineering - City Costs78,00325,000 103,003 Construction Engineering - Consultant Costs163,79225,000 188,792 Subtotal Ellingson Sewer Lift Station Costs2,640,569245,851002,886,420 Total3,851,313245,851004,097,164 Prior (Actual)2012 2013 Future Years Total *431 Funds Budgeted ( )(3,851,313)(315,000)00(4,166,313) 431 Funds Needed 3,851,313245,851004,097,164 * 431 Fund Project Contingency ( )(0)(69,149)00(69,149) 431 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. 431 Sewer Budget Status H:\PROJ\CP0817 The Sewer and Storm Pump Station Replacement\Budget\CP0817 - Budget Status Sheet.xls1 of 1CA.F Page 36 of 86 CA.F Page 37 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP0916 Date: April 30, 2012 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $160,000.00 Administrative Recommendation: Public Works Committee recommend that the City Council approve Change Order No. 3 in the amount of $153,452.15 to Contract No. 11-11 for work on Project No. CP0916, West Valley Highway Improvements. Background Summary: The West Valley Highway Improvement Project re-constructed and widened West Valley Highway between West Main Street and the SR18 off-ramp. The improved roadway includes a sidewalk, bicycle lanes, lighting, center landscaped median, and low impact development (LID) drainage features such as pervious sidewalks, bio-retention swales, and compost amended vegetated filter strips (CAVFS). The project improved drainage to allow hillside runoff to drain through an improved conveyance system and prevent water from damaging the roadway. The existing traffic signal at the intersection of West Valley Highway and West Main Street was replaced and the intersection widened to improve turning movements. The West Valley Highway Improvement Project includes restriping the channelization and constructing new signal loops on West Main Street east of West Valley Highway. The existing pavement section on West Main Street where the channelization and loop installation will occur is in poor condition and unable to withstand the improvements. Change Order No. 3 includes reconstruction of a full depth asphalt pavement section on West Main Street starting at the intersection with West Valley Highway and extending approximately 380 feet east. It is expected that this change order work will be completed in June 2012. The total anticipated project costs are $4,041,916. The total project budget is $3,939,360, of which $2,345,650 is funded by a State Transportation Improvement Board (TIB) safety grant, $800,000 is funded by bond proceeds from the 432 Storm Utility Fund, $710,000 is funded from the 102 Arterial Street Fund, and $83,710 is funded from the 124 Traffic Mitigation Fund. A project contingency of $57,444 is anticipated in the 102 Arterial Street Fund. However, Change Order No. 3 is not eligible for TIB grant reimbursement because it extends beyond the TIB project limits. Therefore, a budget adjustment of $160,000 from the 105 Arterial Preservation Fund will be required this year to fund the project. AUBURN * MORE THAN YOU IMAGINEDCA.G Page 38 of 86 Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dunsdon Meeting Date:May 7, 2012 Item Number:CA.G AUBURN * MORE THAN YOU IMAGINEDCA.G Page 39 of 86 Project No: CP0916 Project Manager: Leah Dunsdon Date: April 27, 2012 Consultant Agreement Initiation Date: January 17, 2008 Permision to Advertise Advertisement Date: July 5, 2011 Contract Award Award Date: August 1, 2011 Change Order Approval Contract Final Acceptance Funding Prior Years (Actual)2011 (Actual)2012 Future Years Total 102 Fund - Unrestricted Street Revenue 55,0005,00060,000 102 Fund - TIB Grant** 175,8181,489,382680,4502,345,650 102 Fund - Traffic Impact Fees 384,880170,120555,000 102 Fund - from REET2 33,50261,498 95,000 105 Fund - Arterial Preservation Fund 0 124 Fund - Traffic Mitigation Fund83,710 83,710 432 Fund - Storm Utility Fund 800,000 800,000 Total293,0302,790,760855,57003,939,360 Activity Prior Years (Actual)2011 (Actual)2012 Future Years Total Design Engineering (Consultant)261,320312,404 573,724 Design Engineering (City)31,71037,376 69,086 Right of Way 1,760 1,760 Change Order No. 1 - Road Closure (no cost)0 Change Order No. 2 - Storm / Erosion Control (10,000)(10,000) Change Order No. 3 - West Main Pavement 153,452153,452 Construction Contract Bid 2,311,047488,8012,799,848 Authorized Contingency 204,493204,493 Construction Survey and Engineering (Consultant)65,38581,380146,765 Construction Engineering (City)62,78840,000102,788 Total 293,030 2,790,760 958,126 0 4,041,916 BUDGET STATUS SHEET The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Costs (Funds Needed) Total 293,030 2,790,760 958,126 0 4,041,916 Prior Years (Actual)2011 (Actual)2012 Future Years Total *102 Funds Budgeted ( )(209,320)(1,990,760)(855,570)0(3,055,650) 102 Funds Needed 209,3201,990,760798,12602,998,206 *102 Fund Project Contingency ( )00(57,444)0(57,444) 102 Funds Required 00000 Prior Years (Actual)2011 (Actual)2012 Future Years Total *105 Funds Budgeted ( )00000 105 Funds Needed 00160,0000160,000 *105 Fund Project Contingency ( )00000 105 Funds Required 00160,0000160,000 Prior Years (Actual)2011 (Actual)2012 Future Years Total *124 Funds Budgeted ( )(83,710)000(83,710) 124 Funds Needed 83,71000083,710 *124 Fund Project Contingency ( )00000 124 Funds Required 00000 Prior Years (Actual)2011 (Actual)2012 Future Years Total *432 Funds Budgeted ( )0(800,000)00(800,000) 432 Funds Needed 0800,00000800,000 *432 Fund Project Contingency ( )00000 432 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. ** TIB Grant requires 40% matching funds, provided by the City. 432 Storm Budget Status 102 Arterial Street Budget Status 124 Traffic Mitigation Funds Budget Status 105 Arterial Preservation Budget Status H:\PROJ\CP0916 West Valley Hwy Imprvmnts\Budget\WVH-BudgetStatusSheet.xls 4/27/2012 9:28 AM 1 of 1CA.G Page 40 of 86 CA.G Page 41 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6401 Date: April 30, 2012 Department: Finance Attachments: Background Summary Ordinance No. 6401 Comparative Billings Budget Impact: $0 Administrative Recommendation: City Council approve Ordinance No. 6401 Background Summary: See attached background summary. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Coleman/Dowdy Meeting Date:May 7, 2012 Item Number:ORD.B AUBURN * MORE THAN YOU IMAGINEDORD.B Page 42 of 86 Background Summary: In mid-2011, the City initiated an update to the Utility Rate Study that was previously prepared in 2009. Study objectives: The objective of this update was to determine the sufficiency of forecasted revenues from rates to meet forecasted operating and capital expenses for each utility (water, sewer and storm water). In the event forecasted revenues were not sufficient, planned capital construction schedules were evaluated/revised and the annual change in rates for each utility was identified to generate the forecasted revenues necessary. The update covered the planning period 2012 through 2017. Key study assumptions: The following key assumptions were used in evaluating the forecasted operating and capital needs of each utility: Planned CIP projects were limited only to those necessary to preserve the safety and operational capability of the City’s current infrastructure and to address future system growth. Major capital projects planned in this study included: Water: Water supply project; Annual water repair/replacements; Well 1 improvements; Street utility improvements; Fulmer well field; Academy booster pump station; Meter billing system improvements; Well 5 upgrade. Sewer: Annual sewer repair/replacements; Street utility improvements. Stormwater: Annual pipeline repair/replacements; 30th Street NE area flooding phase 1; Levee removal; West Main Street pump station upgrade; and Street Utility improvements. Conservative assumptions of growth were used. Inflationary escalators were based on information provided by the King County Office of Economic Research. New revenue bonds to support the planned capital program were identified only after forecasted revenues from capital fund cash where system development charges were used. System reinvestment funding (depreciation funding) was phased in over a 10-year period starting 2015 for water and sewer and 2012 for storm water. System reinvestment funding is considered an industry best practice and will enable each utility to begin accumulating revenues from rates to fund the future replacement of utility infrastructure. Operating reserves were maintained to preserve cash flow flexibility as a result of daily operations, timing of utility billings, to fund utility debt service (revenue bonds as well as loans such as the Public Works Trust Fund loans), and to meet revenue bond debt service coverage requirements. ORD.B Page 43 of 86 Study process / Council review: Multiple study sessions to review the results of the study update were held with the City Council Public Works and Finance Committees starting October 2011 and concluding April 2012. During these meetings, the forecasted capital needs of each utility were evaluated and revised with discussion of the econometric factors affecting water and sewer rate revenues. Average monthly billings were evaluated against those of neighboring communities. Study outcome: In April 2012, the City Council Public Works and Finance Committees reviewed and approved adjustments to rates for each year 2012 through 2017 to fund the forecasted operating and capital needs of each utility. The following table provides a comparison of the proposed 2012 average single-family-residential (SFR) monthly billing under the adjusted rates for the City and current average monthly billings for selected neighboring jurisdictions. 2012 City of Auburn Utility Rate Study Update SFR Monthly Utility Billings / Inter-jurisdictional Comparison Water* Sewer Storm Total Kent: $37.86 Tukwila: $35.68 Renton: $35.19 Auburn: $29.97 Renton: $25.08 Tukwila: $19.27 Auburn: $19.10 Kent: $16.61 Auburn: $16.13 Kent: $11.57 Renton: $11.51 Tukwila: $8.50 Renton: $71.78 Kent: $66.04 Auburn: $65.20 Tukwila: $63.45 * based on 7.5ccf usage per month; all rates per 2012 schedules; City of Auburn rates effective June 1, Ord 6401 Adoption of attached Ordinance #6401 would implement the rates as reviewed and approved by the Council Public Works and Finance Committees. These rates would become effective June 1, 2012 with annual adjustments on January 1 of each year 2013 to 2017. At the request of the Council Public Works Committee, a detailed cost of service evaluation will be prepared during the remainder of 2012 to determine any shifts in the cost to service the City’s water, sewer and storm water customer classes. The cost of service analysis is expected to be completed by the end of 2012. ORD.B Page 44 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 1 ORDINANCE NO. 6 4 0 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTIONS 13.06.360, 13.20.440 AND 13.48.100 OF THE AUBURN CITY CODE RELATING TO UTILITY RATES WHEREAS, consistent with the responsibilities of the City to operate its utilities in a cost effective manner and in a manner reflective of the actual costs of operation, the City periodically reviews its utility rate structure to make sure that the rates are set in a manner appropriate for efficient fiscal operation; and WHEREAS, following such a rate review, it has been determined that the rates should be adjusted as indicated below. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Amendment to City Code. That Section 13.06.360 of the Auburn City Code is amended to read as follows: 13.06.360 Rates – Generally. Effective as of February 1, 2010, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $9.71 $1.93 0 – 7 ccf $2.36 7.01 – 15 ccf $2.67 > 15 ccf Multifamily residential $28.94 $2.02 Commercial $28.94 $2.30 Manufacturing/ industrial $28.94 $1.87 Schools $28.94 $2.18 ORD.B Page 45 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 2 Customer Class Base Rate Charge per 100 cubic feet (ccf) City accounts $28.94 $2.67 Irrigation only $9.77 $2.67 Wholesale Algona $45.74 $1.49 WD #111 and Covington $175.00 $0.91 1.5 mgd “take or pay” $1.16 summer over 1.5 mgd $0.91 winter over 1.5 mgd Effective as of January 1, 2011, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $10.38 $2.06 0 – 7 ccf $2.52 7.01 – 15 ccf $2.86 >15 ccf Multifamily residential $30.94 $2.16 Commercial $30.94 $2.46 Manufacturing/industrial $30.94 $2.00 Schools $30.94 $2.33 City accounts $30.94 $2.86 Irrigation only $10.44 $2.86 Wholesale Algona $48.89 $1.60 WD #111 and Covington $175.00 2010 Rate X CPI 1.5 mgd “take or pay” 2010 Rate X CPI + $0.25 summer over 1.5 mgd 2010 Rate X CPI winter over 1.5 mgd Effective as of January 1, 2012, the monthly rates for water supplied by meter shall be as follows: ORD.B Page 46 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 3 Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $11.09 $2.20 0 – 7 ccf $2.70 7.01 – 15 ccf $3.06 >15 ccf Multifamily residential $33.07 $2.31 Commercial $33.07 $2.63 Manufacturing/industrial $33.07 $2.13 Schools $33.07 $2.49 City accounts $33.07 $3.06 Irrigation only $11.16 $3.06 Wholesale Algona $52.27 $1.71 WD # 111 and Covington $175.00 2011 Rate X CPI 1.5 mgd “take or pay” 2011 rate X CPI + $0.25 summer over 1.5 mdg 2011 rate X CPI winter over 1.5 mgd Effective as of June 1, 2012, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $11.93 $2.37 0 – 7 ccf $2.90 7.01 – 15 ccf $3.29 >15 ccf Multifamily residential $35.55 $2.48 Commercial $35.55 $2.83 Manufacturing/industrial $35.55 $2.30 Schools $35.55 $2.68 City accounts $35.55 $3.29 Irrigation only $12.00 $3.29 Wholesale Algona $56.17 $1.84 WD #111 $201.08 2011 rate X CPI 1.5 mgd “take or pay” 2011 rate X CPI + $0.25 summer over 1.5 mgd ORD.B Page 47 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 4 2011 rate X CPI winter over 1.5 mgd Effective as of January 1, 2013, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $11.86$13.17 $2.35$2.61 0 – 7 ccf $2.88 $3.20 7.01 – 15 ccf $3.27$3.63 > 15 ccf Multifamily residential $35.35$39.25 $2.47$2.74 Commercial $35.35$39.25 $2.81$3.12 Manufacturing/ industrial $35.35$39.25 $2.28$2.54 Schools $35.35$39.25 $2.66$2.96 City accounts $35.35$39.25 $3.27$3.63 Irrigation only $11.93$13.24 $3.27$3.63 Wholesale Algona $55.87$62.02 $1. 82$2.03 WD # 111 and Covington $175.00$221.99 2012 Rate rate X CPI 1.5 mgd “take or pay” 2012 Raterate X CPI + $0.25 summer over 1.5 mgd 2012 Raterate X CPI winter over 1.5 mgd Effective as of January 1, 2014, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $12.6814.54 $2.522.88 0 – 7 ccf $3.083.53 7.01 – 15 ccf $3.494.01 >15 ccf Multifamily residential $37.7943.33 $2.643.02 Commercial $37.7943.33 $3.003.45 Manufacturing/industrial $37.7943.33 $2.442.80 Schools $37.7943.33 $2.853.26 City accounts $37.7943.33 $3.494.01 ORD.B Page 48 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 5 Irrigation only $12.7514.62 $3.494.01 Wholesale Algona $59.7368.47 $1.952.24 WD # 111 $175.00245.07 2013 rate X CPI 1.5 mgd “take or pay” 2013 rate X CPI + $0.25 summer over 1.5 mdg 2013 rate X CPI winter over 1.5 mgd Effective as of January 1, 2015, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $15.05 $2.99 0 – 7 ccf $3.65 7.01 – 15 ccf $4.15 >15 ccf Multifamily residential $44.85 $3.13 Commercial $44.85 $3.57 Manufacturing/industrial $44.85 $2.90 Schools $44.85 $3.38 City accounts $44.85 $4.15 Irrigation only $15.13 $4.15 Wholesale Algona $70.86 $2.32 WD #111 $253.65 2014 rate X CPI 1.5 mgd “take or pay” 2014 rate X CPI + $0.25 summer over 1.5 mgd 2014 rate X CPI winter over 1.5 mgd Effective as of January 1, 2016, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $15.57 $3.09 0 – 7 ccf ORD.B Page 49 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 6 $3.78 7.01 – 15 ccf $4.29 >15 ccf Multifamily residential $46.42 $3.24 Commercial $46.42 $3.69 Manufacturing/industrial $46.42 $3.00 Schools $46.42 $3.50 City accounts $46.42 $4.29 Irrigation only $15.66 $4.29 Wholesale Algona $73.34 $2.40 WD #111 $262.53 2015 rate X CPI 1.5 mgd “take or pay” 2015 rate X CPI + $0.25 summer over 1.5 mgd 2015 rate X CPI winter over 1.5 mgd Effective as of January 1, 2017, the monthly rates for water supplied by meter shall be as follows: Customer Class Base Rate Charge per 100 cubic feet (ccf) Single-family residential $16.12 $3.20 0 – 7 ccf $3.91 7.01 – 15 ccf $4.44 >15 ccf Multifamily residential $48.04 $3.35 Commercial $48.04 $3.82 Manufacturing/industrial $48.04 $3.11 Schools $48.04 $3.62 City accounts $48.04 $4.44 Irrigation only $16.21 $4.44 Wholesale Algona $75.91 $2.48 WD # 111 $271.72 2016 rate X CPI 1.5 mgd “take or pay” 2016 rate X CPI + $0.25 summer over 1.5 mgd 2016 rate X CPI winter over 1.5 mgd ORD.B Page 50 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 7 Provided, however, that 50 percent shall be added to all rates for water service outside the city limits. City of Auburn utility taxes are included in the monthly rate for all customers except wholesale accounts. Wholesale rates exclude the 50 percent out of city service charge and state excise taxes. (Ord. 6286 § 1, 2010;Ord. 6204 § 1, 2008; Ord. 5898 § 2, 2005; Ord. 5876 § 2, 2004; Ord. 5849 § 1, 2004; Ord. 5789 § 2, 2003; Ord. 5712 § 2, 2002; Ord. 5669 § 2, 2002; Ord. 5664 § 2, 2002; Ord. 5618 § 2, 2002; Ord. 5291 § 2, 1999; Ord. 5216 § 1, 1999; Ord. 4878 § 3, 1996.) Section 2. Amendment to City Code. That Section 13.20.440 of the Auburn City Code is amended to read as follows: 13.20.440 Rates and charges. A. Sewer Rates. The monthly sewer charge to city of Auburn sanitary sewer customers consists of two separate fees. Auburn sanitary sewer utility imposes a charge to maintain, expand and operate the utility’s sewer conveyance facilities, and King County imposes a separate fee for the service King County provides. No charge shall be imposed by the city on the amount charged by King County, which amount the city shall pass directly onto the customer as the cost of the service that King County is providing. Effective as of February 1, 2010, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $12.15 Single-family residential rate outside city limits per month: City of Auburn monthly rate $18.22 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $12.15 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.23 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: ORD.B Page 51 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 8 City of Auburn monthly rate $18.22 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.84 Effective as of January 1, 2011, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $13.36 Single-family residential rate outside city limits per month: City of Auburn monthly rate $20.04 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $13.36 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.35 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $20.04 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.02 Effective as of January 1, 2012, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $14.70 Single-family residential rate outside city limits per month: City of Auburn monthly rate $22.05 Commercial rate inside city limits per month for the first 750 cubic feet of water used ORD.B Page 52 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 9 each month: City of Auburn monthly rate $14.70 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.48 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $22.05 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.23 Effective as of June 1, 2012, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $19.10 Single-family residential rate outside city limits per month: City of Auburn monthly rate $28.65 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $19.10 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.93 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $28.65 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.89 Effective as of January 1, 2013, Auburn’s portion of the monthly sewer rates shall be as follows: ORD.B Page 53 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 10 Single-family residential rate inside city limits per month: City of Auburn monthly rate $16.1721.02 Single-family residential rate outside city limits per month: City of Auburn monthly rate $24.2531.53 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $16.1721.02 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.632.12 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $24.2531.53 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.453.18 Effective as of January 1, 2014, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $17.7823.12 Single-family residential rate outside city limits per month: City of Auburn monthly rate $26.6834.68 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $17.7823.12 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $1.802.34 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: ORD.B Page 54 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 11 City of Auburn monthly rate $26.6834.68 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.703.51 Effective as of January 1, 2015, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $23.69 Single-family residential rate outside city limits per month: City of Auburn monthly rate $35.53 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $23.69 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.39 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $35.53 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $3.58 Effective as of January 1, 2016, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $24.29 Single-family residential rate outside city limits per month: City of Auburn monthly rate $36.43 Commercial rate inside city limits per month for the first 750 cubic feet of water ORD.B Page 55 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 12 used each month: City of Auburn monthly rate $24.29 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.45 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $36.43 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $3.67 Effective as of January 1, 2017, Auburn’s portion of the monthly sewer rates shall be as follows: Single-family residential rate inside city limits per month: City of Auburn monthly rate $24.89 Single-family residential rate outside city limits per month: City of Auburn monthly rate $37.33 Commercial rate inside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $24.89 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $2.52 Commercial rate outside city limits per month for the first 750 cubic feet of water used each month: City of Auburn monthly rate $37.33 Plus for each additional 100 cubic feet thereafter: City of Auburn monthly rate $3.78 The rates beginning the first full billing cycle after January 1, 2003, reflect a 50 percent surcharge for single-family and commercial rates outside city limits. Commercial accounts will be allowed to average winter water consumption for the billing dates falling between December through May to determine the summer sewer ORD.B Page 56 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 13 rates for the billing dates falling between July and October. Said allowance shall be upon application and with appropriate justification that additional summer usage does not enter the sewer system. The months of November through June shall be billed per water used, at the rates noted above. Commercial accounts without city water service shall be charged at the rate as noted above for inside-the-city or outside-the-city commercial customers. The customer shall have installed an approved city water meter or other acceptable means of recording water use, by applying for a permit under ACC 13.06.050, which shall be read by the city to determine sewage charges on commercial private water systems. Commercial accounts that have industrial use of domestic water, and which water is not discharged into the sanitary sewer system, may request a deduct meter for the water that is not discharged to the sewer system. Sewer rates will not be applied to the water usage that is not discharged to the sanitary sewer system. Irrigation meters shall not be billed for sanitary sewer service. B. Permit Fees. Permit fees for side sewer repair, replacement, inspection, or tapping side sewers shall be as shown in the city of Auburn fee schedule (Ord. 6286 § 2, 2010;Ord. 6034 § 3, 2006; Ord. 5852 § 1, 2004; Ord. 5819 § 2, 2004; Ord. 5713 § 2, 2002; Ord. 5314 § 1, 1999; Ord. 5302 § 1, 1999; Ord. 5212 § 1 (Exh. I), 1999; Ord. 5124 § 2, 1998; Ord. 5004 § 1, 1997; Ord. 4827 § 2, 1996; Ord. 4719 § 2, 1994; Ord. 4694 § 2, 1994; Ord. 4657 § 2, 1994; Ord. 4599 § 2, 1992; Ord. 4529 § 2, 1991; Ord. 4472 § 2, 1990; Ord. 4395 § 2, 1989; Ord. 4321 § 2, 1988; Ord. 4258 § 4, 1987.) Section 3. Amendment to City Code. Section 13.48.100 of the Auburn City Code is amended to read as follows: 13.48.100 Rates. The customer classes and rates below are based upon the cost of services provided by the storm utility. A. Effective as of January 1, 2010, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $14.18 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $8.82 $11.29/ESU ORD.B Page 57 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 14 NSF w/Detention $8.82 $9.07/ESU NSF w/Retention $8.82 $5.61/ESU NSF w/Water Quality Treatment $8.82 $6.78/ESU NSF w/Detention and Water Quality Treatment $8.82 $5.12/ESU NSF w/Retention and Water Quality Treatment $8.82 $3.21/ESU B. Effective as of January 1, 2011, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $14.95 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $9.30 $11.90/ESU NSF w/Detention $9.30 $9.56/ESU NSF w/Retention $9.30 $5.91/ESU NSF w/Water Quality Treatment $9.30 $7.15/ESU NSF w/Detention and Water Quality Treatment $9.30 $5.40/ESU NSF w/Retention and Water Quality Treatment $9.30 $3.38/ESU CA. Effective as of January 1, 2012, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $14.95 per month. 2. Non-Single-Family Parcels (NSF). ORD.B Page 58 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 15 Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $9.80 $12.54/ESU NSF w/Detention $9.80 $10.08/ESU NSF w/Retention $9.80 $6.23/ESU NSF w/Water Quality Treatment $9.80 $7.53/ESU NSF w/Detention and Water Quality Treatment $9.80 $5.69/ESU NSF w/Retention and Water Quality Treatment $9.80 $3.57/ESU B. Effective as of June 1, 2012, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $16.13 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $10.03 $12.84/ESU NSF w/Detention $10.03 $10.32/ESU NSF w/Retention $10.03 $6.38/ESU NSF w/Water Quality Treatment $10.03 $7.71/ESU NSF w/Detention and Water Quality Treatment $10.03 $5.83/ESU NSF w/Retention and Water Quality Treatment $10.03 $3.65/ESU DC. Effective as of January 1, 2013, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $16.6017.41 per month. ORD.B Page 59 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 16 2. Non-Single-Family Parcels (NSF). ED. Effective as of January 1, 2014, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $17.5018.78 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $10.89$11.68 $13.9314.95/ESU NSF w/Detention $10.89$11.68 $11.1912.01/ESU NSF w/Retention $10.89$11.68 $6.927.42/ESU NSF w/Water Quality Treatment $10.89$11.68 $8.3798/ESU NSF w/Detention and Water Quality Treatment $10.89$11.68 $6.3278/ESU NSF w/Retention and Water Quality Treatment $10.89$11.68 $3.964.25/ESU Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $10.3310.83 $13.2213.85/ESU NSF w/Detention $10.3310.83 $10.6211.13/ESU NSF w/Retention $10.3310.83 $6.576.88/ESU NSF w/Water Quality Treatment $10.3310.83 $7.948.32/ESU NSF w/Detention and Water Quality Treatment $10.3310.83 $6.006.29/ESU NSF w/Retention and Water Quality Treatment $10.3310.83 $3.763.94/ESU ORD.B Page 60 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 17 E. Effective as of January 1, 2015, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $19.25 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $11.97 $15.32/ESU NSF w/Detention $11.97 $12.31/ESU NSF w/Retention $11.97 $7.61/ESU NSF w/Water Quality Treatment $11.97 $9.21/ESU NSF w/Detention and Water Quality Treatment $11.97 $6.95/ESU NSF w/Retention and Water Quality Treatment $11.97 $4.35/ESU F. Effective as of January 1, 2016, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $19.73 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $12.27 $15.71/ESU NSF w/Detention $12.27 $12.62/ESU NSF w/Retention $12.27 $7.80/ESU NSF w/Water Quality Treatment $12.27 $9.44/ESU NSF w/Detention and Water Quality Treatment $12.27 $7.13/ESU NSF w/Retention and Water Quality Treatment $12.27 $4.46/ESU ORD.B Page 61 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 18 G. Effective as of January 1, 2017, the monthly rates for storm drainage service shall be: 1. Single-Family Residential Parcels and Two-Family Residential Parcels. The single-family and two-family residential monthly charge shall be $20.22 per month. 2. Non-Single-Family Parcels (NSF). Customer Classes Base Rate Per Month ESU Rate Per Month Non-Single-Family $12.58 $16.10/ESU NSF w/Detention $12.58 $12.93/ESU NSF w/Retention $12.58 $8.00/ESU NSF w/Water Quality Treatment $12.58 $9.67/ESU NSF w/Detention and Water Quality Treatment $12.58 $7.31/ESU NSF w/Retention and Water Quality Treatment $12.58 $4.57/ESU The customer classes set forth in this subsection shall be applicable only if the qualifying on-site facilities have met applicable city standards upon installation, have received city approval of construction, and are in conformity with the applicable operations and maintenance standards. In the event that the city determines that the operation and maintenance standards are not being complied with, the customer class shall be determined to be that of non-single-family only, until operation and maintenance of said facilities meet city standards; whereupon, the customer being billed may reapply for system inspection, in writing, for reclassification to the previous class. The monthly charge for non-single-family parcels shall be based upon the following formula: BASE CHARGE + (TNESU * RATE) = Storm Drainage Charge, where TNESU = Total number of equivalent service units contained on the parcel. An equivalent service unit has been determined to be 2,600 square feet of impervious surface, or any fraction thereof, as defined in ACC 13.48.110. FH. Developed Parcels. Only developed parcels containing impervious surfaces as defined in ACC 13.48.010 shall be charged. ORD.B Page 62 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 19 GI. Multiple Class Accounts. When a developed non-single-family parcel contains more than one customer class, the appropriate rate for each customer class will be calculated, and the aggregate total summed for billing. (Ord. 6286 § 3, 2010;Ord. 6204 § 2, 2008; Ord. 5876 § 3, 2004; Ord. 5853 § 1, 2004; Ord. 5530 § 1, 2001; Ord. 5504 § 1, 2001; Ord. 5360 § 1, 2000; Ord. 5293 § 2, 1999; Ord. 5212 § 1 (Exh. J), 1999; Ord. 4492 § 4, 1991.) Section 4. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this ordinance. Section 5. Severability. If any portion of this Ordinance or its application to any person or circumstances is held invalid, the remainder of the Ordinance or the application of the provision to other persons or circumstances shall not be affected. Section 6. Effective date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, as provided by law and as indicated herein. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ______________________________ PETER B. LEWIS, MAYOR ORD.B Page 63 of 86 ---------------------- Ordinance No. 6401 April 25, 2012 Page 20 ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ ORD.B Page 64 of 86 2012 City of Auburn Utility Rate Study Update SFR Monthly Utility Billings Inter-jurisdictional Comparison Water Sewer Kent: $37.86 Tukwila: $35.68 Renton: $35.19 Auburn: $29.97 Auburn: $16.13 Kent: $11.57 Renton: $11.51 Tukwila: $8.50 Renton: $25.08 Tukwila: $19.27 Auburn: $19.10 Kent: $16.61 Stormwater Water billings based on 7.5CCF usage per month. All rates per 2012 schedules. Renton: $71.78 Kent: $66.04 Auburn: $65.20 Tukwila: $63.45 Total May 7, 2012 ORD.B Page 65 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4812 Date: April 30, 2012 Department: Public Works Attachments: Resolution No. 4812 Interlocal Agreement Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that the City Council adopt Resolution No. 4812. Background Summary: Resolution No. 4812 authorizes the City of Auburn to enter into an Interlocal Agreement with the City of Sumner for the design and construction of the East Valley Highway Resurfacing Project. This project will resurface East Valley Highway from Forest Canyon Rd in Sumner to the King/Pierce County Boundary in Auburn excluding the portion between the East Valley Access Road and 60th St SE (see attached map). This project received a federal grant in the summer of 2009 and the City of Sumner is the lead agency responsible for the design and construction of the project. Design work is nearly complete and construction is anticipated to start early this Summer. The project is funded by a $1,443,223 Federal Highway Surface Transportation Program ("STP") grant and $194,836 of local agency matching funds. The City of Auburn is providing an estimated $42,864 of the matching funds with Sumner providing the remaining $151,972. $60,000 is currently budged in the 105 (Arterial/Collector Street Pavement Preservation) fund for this project. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:May 7, 2012 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 66 of 86 Resolution No. 4812 April 25, 2012 Page 1 of 3 RESOLUTION NO. 4812 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF SUMNER TO DESIGN AND CONSTRUCT THE EAST VALLEY HIGHWAY RESURFACING PROJECT. WHEREAS, the Cities of Auburn and Sumner share a common community interest in resurfacing East Valley Highway starting at Forest Canyon Road in Sumner and ending at the boundary line for King and Pierce County in Auburn (excluding the portion between East Valley Access Road and 60th Street SE); and WHEREAS, the Federal Highway Administration Surface Transportation Program (“STP”) has provided a grant to both the Cities of Auburn and Sumner in the amount of $1,443,223 to improve these sections of East Valley Highway; and WHEREAS, the required local matching funds of 13.5% of the federal funds (or $194,836) are to be provided by both Cities; and WHEREAS, the City of Auburn has requested that Sumner assume lead agency responsibility for the design and construction of the Project since the majority of the project is in Sumner’s jurisdiction; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: RES.A Page 67 of 86 Resolution No. 4812 April 25, 2012 Page 2 of 3 Section 1. The City of Sumner will utilize its federal and state certification acceptance (CA) authority to administer any funds that may be awarded to the City of Auburn and the City of Sumner for the purpose of the improvements to East Valley Highway in accordance with the interlocal agreement authorized by this Resolution. Section 2. The City of Auburn recognizes that, while a portion of the project site is located in the City of Auburn, the City of Sumner will be lead agency for the project on the behalf of the City of Auburn. Section 3. The Mayor is hereby authorized to execute an interlocal agreement between the Cities of Auburn and Sumner and to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. CITY OF AUBURN PETER B. LEWIS MAYOR RES.A Page 68 of 86 Resolution No. 4812 April 25, 2012 Page 3 of 3 ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.A Page 69 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 1 of 7 INTERLOCAL AGREEMENT FOR DESIGN AND CONSTRUCTION OF THE EAST VALLEY HIGHWAY RESURFACING PROJECT THIS AGREEMENT is entered into pursuant to RCW 39.34, the Interlocal Cooperation Act, between the CITY OF SUMNER, a Washington municipal corporation, located and doing business at 1104 – Maple Street, Sumner, Washington 98390 (“Sumner”), and the CITY OF AUBURN, a Washington municipal corporation, located and doing business at 25 West Main Street, Auburn, Washington 98001 (“Auburn”), together referred to as the “Parties”, for the purpose of resurfacing East Valley Highway. RECITALS WHEREAS, the Parties have agreed to resurface East Valley Highway starting at Forest Canyon Rd and ending at the boundary line for King and Pierce County excluding the newer portion between East Valley Access Road and 60th Street SE (Project). WHEREAS, the Federal Highway Administration Surface Transportation Program (“STP”) has provided a grant in the amount of $1,443,223 for the design and construction of the Project; and WHEREAS, STP requires the Parties to collectively provide local matching funds of 13.5% of the federal funds or $194,836; and WHEREAS, the Project will be located within the boundaries of Auburn and Sumner and will serve both jurisdictions; and WHEREAS, Auburn has requested that Sumner, as a state CA (Certified Acceptance) qualified agency, assume lead agency responsibility for the design and construction of the Project and Sumner is willing to assume lead agency responsibility for the design and construction of the Project. NOW, THEREFORE THE PARTIES AGREE AS FOLLOWS: AGREEMENT A. SUMNER’S ROLE IN THE COMPLETION OF THE DESIGN AND CONSTRUCTION FOR THE EAST VALLEY HIGHWAY RESURFACING PROJECT 1. Sumner shall assign a Project Manager (“PM”) to manage the Project through design and construction. Sumner shall keep Auburn advised of the Project status by providing RES.A Page 70 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 2 of 7 Auburn with quarterly updates during the design phase and monthly updates during construction phase, summarizing project progress. 2. Sumner shall work with Auburn, expeditiously and in good faith, to develop administrative procedures necessary to achieve the smooth progress of the Project. 3. Sumner shall accept lead agency responsibilities for receipt and administration of the $1,443,223 STP grant for the Project. 4. Sumner shall be responsible for the completion of all design and construction work for the Project including preparation of plans and specifications to City of Sumner Standards within Sumner jurisdiction and City of Auburn Standards within Auburn jurisdiction. 5. Sumner shall be responsible for all Project coordination, including grant compliance and the coordination necessary with all affected agencies, as required. 6. Sumner shall determine and utilize its staff resources or professional services as necessary for implementation and completion of the Project. 7. Sumner’s share of the $194,836 matching funds is $151,972, and Sumner shall provide any additional funds necessary to complete that portion of work falling within Sumner’s corporate City limits in accordance with Section C(1) below. B. AUBURN’S ROLE IN THE COMPLETION OF THE DESIGN AND CONSTRUCTION FOR THE EAST VALLEY HIGHWAY RESURFACING PROJECT 1. Auburn shall assign a contact person to coordinate with Sumner’s PM during the life of the Project. 2. Auburn shall work with Sumner, expeditiously and in good faith, to develop administrative procedures necessary to achieve the smooth progress of the Project. 3. Auburn authorizes Sumner to be the lead agency for receipt and administration of the federal $1,443,223 STP grant for the Project. 4. Auburn hereby grants Sumner and its agents the right to work in Auburn’s right of way for all phases of work, including design, environmental or other approvals, and construction. Sumner shall ensure that its contractors comply with the provisions of Chapter 12.66 of the Auburn City Code; provided, however, that no separate permit to work in the right of way shall be required. Sumner shall provide Auburn at least 10 RES.A Page 71 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 3 of 7 calendar days advanced notice before its contractors begin work or implement traffic control measures in Auburn’s right of way. Sumner shall ensure that its contractors do not implement traffic control measures in Auburn’s right of way without a traffic control plan that has been approved by Auburn. 5. Auburn shall work expeditiously to remove any encroachments in the right of way within Auburn’s jurisdiction such that the Project is not delayed. 6. Auburn shall notify Sumner of any committed projects that may change the scope of the Project. Auburn shall keep Sumner up to date with the status of such projects on a monthly basis. 7. Auburn’s share of the $194,836 matching funds is $42,864, and Auburn shall provide any additional funds necessary to complete that portion of work falling within Auburn’s corporate City limits in accordance with Section C(1) below. 8. To support Sumner’s financial management of the Project, Auburn, in its effort to meet Project obligations herein, shall not request reimbursement from Project funds for Auburn’s costs in support of the Project without prior written consent from Sumner. C. MISCELLANEOUS 1. Funding. (a) Additional Funding. Should additional funding be required, the Parties agree that each party is responsible for the additional funds required to perform the work falling within its corporate city limits; unless, however, it is work necessary for the Project as a whole, then the costs for such work will be apportioned at a rate of 78% for the City of Sumner and 22% for the City of Auburn. Furthermore, Sumner shall not allow its contractors to perform any work that will obligate Auburn to pay more than $60,000 in total matching funds unless this Agreement is modified, by amendment, duly signed and authorized by each party. (b) Delay Costs. Should additional costs be incurred due to delay of the project, the party to whom the delay is attributable shall be responsible for all costs associated to the delay. If any additional delay costs cannot be attributed to a specific party, then any such cost will be apportioned at a rate of 78% for the City of Sumner and 22% for the City of Auburn. Furthermore, Sumner shall not allow its contractors to perform any work that will obligate Auburn to pay more than $60,000 in total matching funds unless this RES.A Page 72 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 4 of 7 Agreement is modified, by amendment, duly signed and authorized by each party. 2. Termination. Either party may terminate this Agreement, prior to Sumner’s award of a construction contract, upon thirty (30) days written notice to the other party. Termination after Sumner’s award of a construction contract shall only be granted if both parties agree to the termination and all costs incurred to terminate are born by the terminating party. For the purposes hereof, the “Termination Date” shall be the thirtieth (30th) day after receipt of the termination notice, provided that upon receipt of a termination notice, all work on this Agreement shall cease, except as agreed to by the parties. Under no circumstances will either party be reimbursed for services rendered after the Termination Date. 3. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of each party. 4. Severability. If any one or more of the sections, subsections, clauses or sentences of this Agreement is/are held to be unconstitutional or invalid, that unconstitutionality or invalidity shall not affect the validity of the remaining sections, subsections, clauses or sentences of this agreement, and the remainder shall remain in full force and effect. 5. Entire Agreement. This Agreement and any attached exhibits hereto contain the entire agreement between the parties. Should any language in any exhibit to this Agreement conflict with any language contained in this agreement, the terms of this agreement shall prevail. Written provisions and terms of this Agreement, together with any attached exhibits, supersede all prior verbal statements by any representative of either party, and those statements shall not be construed as forming a part of or altering in any manner this Agreement. 6. Indemnification. Sumner shall defend, indemnify and hold Auburn, its officers, employees, agents, and assigns harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising from or in connection with the design or construction of the Project, but only to the extent of Sumner’s negligence or comparative fault. Auburn shall defend, indemnify and hold Sumner, its officers, employees, agents, and assigns harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising from or in RES.A Page 73 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 5 of 7 connection with the design or construction of the Project, but only to the extent of Auburn’s negligence or comparative fault. 7. Project Coordination, Dispute Resolution and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If a dispute arises from or relates to this Agreement or the breach thereof, resolution of the dispute shall be as follows: (a) attempted through direct discussions as follows: (1) Auburn’s designated contact person and Sumner’s designated Project Manager Shall make every effort to identify the problem(s) and resolve issues at their level to the satisfaction of both parties; (2) Should they fail to resolve the disputed issue, then the Sumner Project Manager, in coordination with Auburn’s desinated contact person, shall attempt to narrow the issue in dispute for consideration by the Public Works Directors of Auburn and Sumner. The Public Works Directors shall determine if the dispute can be resolved through negotiations. (3) If they are unable to resolve the dispute, then the Public Works Directors shall each select, in addition to Sumner’s PM and Auburn’s contact person, one additional representative from among its employees who, together shall form a dispute resolution panel to resolve the dispute. (4) Should the dispute resolution panel be unable to settle any difference or claim arising from the parties' performance of this Agreement or the breach thereof through direct discussions, then the procedures as set forth in the ensuing paragrap (b) shall be employed as the means for resolving the dispute. (b) The parties agree to endeavor first to settle the dispute in an amicable manner by mediation administered by a mediator under JAMS Alternative Dispute Resolution service rules or policies. The mediator may be selected by agreement of the parties or through JAMS. All fees and expenses for mediation shall be borne by the parties equally. However, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. Following mediation, or upon written agreement of the parties to waive mediation, any unresolved controversy or claim arising from or relating to this Agreement or breach thereof shall be resolved by filing suit exclusively under the venue, rules and jurisdiction of the Pierce County Superior Court, Pierce County, Washington. In any claim or lawsuit for RES.A Page 74 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 6 of 7 damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section 7 of this Agreement. 8. Written Notice. Unless notified to the contrary, all communications regarding this Contract shall be sent to the parties as follows: NOTICES TO BE SENT TO: CITY OF SUMNER: [Insert Name of City Rep. to Receive Notice] City of Sumner 1104 Maple Street Sumner, WA 98390 [Insert Telephone Number] (telephone) [Insert Fax Number] (facsimile) NOTICES TO BE SENT TO: CITY OF AUBURN: Seth Wickstrom City of Auburn 25 West Main Street Auburn, WA 98001 (253)931-3010 (telephone) (253)931-3053 (facsimile) Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Contract or such other address as may be hereafter specified in writing. RES.A Page 75 of 86 Interlocal Agreement – Cities of Sumner and Auburn East Valley Highway Resurfacing Page: Page 7 of 7 D. AGREEMENT EXECUTION AGREED TO ON THIS DAY OF 2011. THE CITY OF Sumner: THE CITY OF AUBURN: DAVE L. ENSLOW, MAYOR PETER B. LEWIS, MAYOR APPROVED BY SUMNER CITY COUNCIL MOTION ON . APPROVED BY AUBURN CITY COUNCIL MOTION ON . ATTEST: ATTEST: (SEAL) (SEAL) TERRI BERRY DANIELLE DASKAM SUMNER CITY CLERK AUBURN CITY CLERK APPROVED AS TO FORM: APPROVED AS TO FORM: BRETT C. VINSON DANIEL B. HEID SUMNER CITY ATTORNEY AUBURN CITY ATTORNEY RES.A Page 76 of 86 RES.A Page 77 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: May 2, 2012 Department: Public Works Attachments: Capital Projects Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:May 7, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 78 of 86 Da t e : Ma y 2 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s 1 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e R i v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e a n d re p a i r s a t t h e W h i t e R i v e r s t o r m p u m p s t a t i o n . 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % J u n - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e an d c h a n g e o r d e r i s i n pr o c e s s r e g a r d i n g S C A D A ch a n g e s d u e t o t h e up g r a d e p r o j e c t . 2 CP 1 0 0 6 La k e l a n d H i l l s R e s e r v o i r 6 : Th i s p r o j e c t w i l l c o m p l e t e t h e c o n s t r u c t i o n o f a ne w r e s e r v o i r s e r v i n g t h e L a k e l a n d H i l l s S e r v i c e Ar e a o n F r a n c i s C t . S E 2,6 6 9 , 8 7 7 2,6 6 9 , 8 7 7 2 , 6 6 9 , 8 6 9 1 0 0 % M a r - 1 1 9 9 % J u n - 1 2 D u n s d o n Wo r k i s n e a r i n g co m p l e t i o n . 3 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n s e w e r p u m p st a t i o n . 2,9 5 5 , 5 6 9 2,9 5 5 , 5 6 9 2 , 8 8 6 , 4 2 0 1 0 0 % O c t - 1 0 9 9 % J u n - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . A c h a n g e o r d e r i s i n pr o c e s s r e g a r d i n g S C A D A ch a n g e s d u e t o t h e up g r a d e p r o j e c t . 4 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n M o n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o c o m p l e t e t h e re q u i r e m e n t m o n i t o r i n g a n d m a i n t e n a n c e o f t h e we t l a n d m i t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d o n t h e No r t h g e o d e c k e p r o p e r t y a n d a t t h e c o r n e r o f 4 4 t h St N W a n d F r o n t a g e R o a d . P e r m i t s r e q u i r e t h e Cit y t o m o n i t o r t h e s i t e s f o r 1 0 y e a r s . 14 3 , 5 9 7 14 3 , 5 9 7 1 4 3 , 3 7 4 1 0 0 % A p r - 1 1 9 8 % M a y - 1 2 D u n s d o n W o r k i s n e a r l y c o m p l e t e . 5 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e P r o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t o f a co m p r e h e n s i v e p r o m e n a d e o n D i v i s i o n S t . f r o m Ma i n S t t o 3 r d S t S E / S W . I m p r o v e m e n t s i n c l u d e up g r a d e s t o a l l u t i l i t i e s a n d n e w r o a d w a y c o r r i d o r tr e a t m e n t s . 3 , 0 0 0 , 0 0 0 (E D A ) 4, 3 0 0 , 8 7 9 (L R F B o n d s ) 7,3 0 0 , 8 7 9 6 , 3 8 9 , 7 5 2 1 0 0 % M a r - 1 1 9 8 % M a y - 1 2 V o n d r a k Wo r k i s u n d e r w a y . P a v e r s ar e i n s t a l l e d h o w e v e r , gr o u t i s b e i n g c o m p l e t e d as w e a t h e r a l l o w s . 6 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e L a k e l a n d H i l l s w a t e r s e r v i c e a r e a i n or d e r t o m e e t f i r e f l o w d e m a n d s . 2,7 6 0 , 9 8 2 2,7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 3 % J u l - 1 2 V o n d r a k Wo r k i s u n d e r w a y . F i n a l SC A D A i m p r o v e m e n t s a r e de p e n d a n t o n t h e co m p l e t i o n o f t h e h e a d e n d wi t h i n t h e S C A D A u p g r a d e pr o j e c t . 7 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . M a i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H b e t w e e n S R 1 8 an d W . M a i n , i n c l u d i n g s i g n a l i m p r o v e m e n t s a t W . Ma i n . 71 0 , 0 0 0 80 0 , 0 0 0 2 , 3 4 5 , 6 5 0 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 3,9 3 9 , 3 6 0 4 , 0 4 1 , 9 1 6 1 0 0 % J u l - 1 1 9 0 % J u n - 1 2 D u n s d o n Wo r k i s i n s u s p e n s i o n f o r we a t h e r a p p r o p r i a t e t o pa v i n g . I n a d d i t i o n a ch a n g e o r d e r i s i n p r o c e s s re g r a d i n g a d d i t i o n a l p a v i n g on M a i n S t r e e t . 8 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n a n d pe r m i t t i n g e f f o r t s a s s o c i a t e d w i t h t h e a r t e r i a l st r e e t c o r r i d o r ‘ A ’ S t r e e t N W f r o m 1 4 t h S t r e e t N W so u t h t o 3 r d S t r e e t N W . 1 , 2 0 2 , 5 2 6 (1 0 2 a n d T I F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r In - K i n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9,8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 7 7 % O c t - 1 2 G a u b Ro a d w a y c o n n e c t i o n f r o m 3r d t o 5 t h i s o p e n t o l o c a l tr a f f i c o n l y u n t i l a d d i t i o n a l im p r o v e m e n t s c o m p l e t e d . Ut i l i t y i n s t a l l a t i o n a n d ro a d w a y g r a d i n g f o r t h e no r t h e r n s e c t i o n i s un d e r w a y . 9 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g t e a l l i g h t s th a t h a v e r e a c h e d t h e e n d o f t h e i r s e r v i c e l i f e wit h l i g h t s m e e t i n g t h e c u r r e n t d o w n t o w n st a n d a r d s 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 5 , 0 0 0 1 0 0 % S e p - 1 1 7 5 % J u n - 1 2 T r u o n g Wo r k i s i n s u s p e n s i o n , wa i t i n g o n m a t e r i a l d e l i v e r y in l a t e M a y . 10 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e re p a i r s a n d i m p r o v e m e n t s o n a c a d e m y d r i v e Se , 3 7 t h S t r e e t N W , a n d 3 6 t h S t r e e t N E 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 7 0 % J u n - 1 2 L e e Wo r k i s i n s u s p e n s i o n wa i t i n g o n w e a t h e r t o co m p l e t e w o r k o n 3 7 t h St r e e t . CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n Pa g e 1 o f 6 DI.A Page 79 of 86 Da t e : Ma y 2 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 11 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s S C A D A s y s t e m to m e e t P u b l i c W o r k s g o a l s . 2,6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 4 8 % D e c - 1 2 L e e Im p l e m e n t a t i o n C o n t r a c t ex e c u t e d . P r e l i m i n a r y De s i g n a n d F i n a l D e s i g n ar e C o m p l e t e . I n s t a l l a t i o n of t h e C o n t r o l s a t M & O i s un d e r w a y . 12 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e S e p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e s e p a r a t e ‘M ’ S t r e e t S E f r o m t h e B u r l i n g t o n N o r t h e r n S a n t a Fe S t a m p e d e P a s s R a i l l i n e i n P h a s e 1 a n d co m p l e t i o n o f t h e A u b u r n B l a c k D i a m o n d R o a d By p a s s c o n n e c t i o n i s a f u t u r e p h a s e . 5, 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 5 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n pa l c e t h r o u g h F e b r u a r y 20 1 3 , w e a t h e r d e p e n d a n t . In a d d i t i o n , 4 t h a n d 6 t h St r e e t s a r e c l o s e d t h r o u g h th e w e e k o f 5 / 1 4 , w e a t h e r de p e n d a n t . 13 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 I n t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d c o n s t r u c t i o n o f in f r a s t r u c t u r e o n 1 3 2 n d A v e S E a n d t h e T a c o m a Pip e l i n e 5 f o r t h e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . 1,2 9 0 , 0 0 0 1,2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 0 % D e c - 1 2 D u n s d o n No t i c e t o p r o c e e d w a s is s u e d a n d p r o j e c t w a s p u t in s u s p e n s i o n f o r fa b r i c a t i o n a n d d e l i v e r y o f th e P R V s y s t e m . R e s u m e wo r k i s a n t i c i p a t e d f o r J u n e 20 1 2 . 14 CP 0 9 2 1 Bi- A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e s a n i t a r y se w e r f a c i l i t i e s ( m a n h o l e s , p i p e s , e t c . ) th r o u g h o u t t h e C i t y . 1 1 0 0 , 0 0 0 1 , 0 3 5 , 6 3 3 6 0 , 0 0 0 1 , 1 9 5 , 6 3 3 1 , 0 5 3 , 1 0 9 9 9 % M a y - 1 2 N o v - 1 2 L e e Bid D o c u m e n t s a r e b e i n g fi n a l i z e d . N e i g h b o r h o o d me e t i n g h e l d 1 1 / 2 9 . A l l ea s e m e n t s r e c e i v e d . 15 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g p u m p st a t i o n i n t h e A c a d e m y w a t e r s e r v i c e a r e a i n o r d e r to m e e t f i r e f l o w d e m a n d s . 1 3 , 0 4 1 , 0 3 1 3,0 4 1 , 0 3 1 3 , 0 2 2 , 5 0 0 9 5 % J u l - 1 2 J u l - 1 3 V o n d r a k Re d e s i g n w o r k i s un d e r w a y . 16 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d r e p l a c e m e n t of e x i s t i n g s i d e w a l k s a t v a r i o u s l o c a t i o n s w i t h i n th e C i t y . 1 1 8 0 , 0 0 0 18 0 , 0 0 0 1 8 0 , 0 0 0 6 0 % J u n - 1 2 A u g - 1 2 W i c k s t r o m D e s i g n w o r k u n d e r w a y . 17 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - T r a n s m i s s i o n Li n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a l a r g e r p r o j e c t an d w i l l r e p l a c e w a t e r l i n e s f r o m t h e W e l l 1 S i t e t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l F a c i l i t y t o ac c o m m o d a t e t h e r e p l a c e m e n t o f W e l l 1 . T h i s pr o j e c t w i l l a l s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 Im p r o v e m e n t s 1 1 , 4 2 4 , 0 0 0 2 5 0 , 0 0 0 1 , 6 7 4 , 0 0 0 1 , 6 7 4 , 0 0 0 6 0 % J u n - 1 2 D e c - 1 2 L e e De s i g n w o r k u n d e r w a y . Pr o j e c t i s a n t i c i p a t e d t o b e un d e r c o n s t r u c t i o n i n su m m e r 2 0 1 2 t o t a k e ad v a n t a g e o f t h e M S t r e e t clo s u r e . Pa g e 2 o f 6 DI.A Page 80 of 86 Da t e : Ma y 2 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 18 CP 1 2 1 1 Do w n t o w n P e d e s t r a i n S c u l p t u r e G a r d e n : Th i s p r o j e c t w i l l p r o v i d e f o r t h e im p l e m e n t a t i o n o f a n a n n u a l l y r o t a t i n g sc u l p t u r e g a r d e n t h r o u g h o u t t h e d o w n t o w n ar e a . T h i s p o r t i o n o f t h e p r o j e c t w i l l c o n s t r u c t up t o 1 0 f o u n d a t i o n s f o r t h e s c u l p t u r e s a s t h e bu d g e t a l l o w s . A r t s e l e c t i o n s a r e b e i n g d o n e th r o u g h t h e A r t s C o m m i s s i o n p r o c e s s w i t h th e P a r k s D e p a r t m e n t . 1 5 0 , 0 0 0 (L R F ) 10 , 0 0 0 (G e n e r a l fu n d ) 60 , 0 0 0 6 0 , 0 0 0 6 0 % J u n - 1 2 N o v - 1 2 T r u o n g D e s i g n w o r k i s u n d e r w a y 19 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , a n d Ov e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t p a t c h i n g , ch i p s e a l s a n d o v e r l a y w o r k o n b o t h ar t e r i a l / c o l l e c t o r a n d l o c a l s t r e e t s t h r o u g h o u t th e C i t y . 1 1 , 3 0 0 , 0 0 0 2 0 0 , 0 0 0 (S O S ) 1,5 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 3 0 % J u n - 1 2 O c t - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e re m a i n i n g 2 0 1 2 S O S n o n - re b u i l d s t r e e t s w i t h t h e 20 1 2 a r t e r i a l / c o l l e c t o r pr e s e r v a t i o n p r o g r a m . 20 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e im p r o v e m e n t s o n H i - C r e s t D r i v e N W 1 16 5 , 0 0 0 1 6 5 , 0 0 0 1 7 8 , 3 1 0 3 0 % J u l - 1 2 D e c - 1 2 L e e D e s i g n w o r k u n d e r w a y . 21 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l R e p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o th a t i t c a n f u n c t i o n a t f u l l c a p a c i t y a n d c o m p l e t e mo d i f i c a t i o n s t o t h e H o w a r d R o a d C o r r o s i o n Co n t r o l F a c i l i t y . 1 1 , 4 8 4 , 9 4 4 1,4 8 4 , 9 4 4 1 , 4 8 4 , 9 4 4 1 5 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . Pr o j e c t i s a n t i c i p a t e d t o b e un d e r c o n s t r u c t i o n i n 2 0 1 3 . 22 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e i m p r o v e m e n t s f o r sa f e w a l k i n g r o u t e s t o H a z e l w o o d E l e m . , L e a Hil l e l e m . , a n d R a i n e r M i d d l e S c h o o l a l o n g 11 6 t h A v e . S E a n d S E 3 1 2 S t . , 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 (A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 1 0 % A p r - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . Co n s t r u c t i o n a n t i c i p a t e d i n 20 1 3 t o b e d u r i n g t h e su m m e r . 23 CP 1 1 0 7 Fu l l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . T h e f i r s t ph a s e 1 A w i l l c o m p l e t e i n v e s t i g a t i o n o f t h e F u l m e r We l l f i e l d a r e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e t h e f u l l wa t e r r i g h t s . P h a s e 1 B w i l l c o m p l e t e a d r i l l i n g a n d te s t i n g p r o g r a m a s w e l l a s a n a l t e r n a t i v e s an a l y s i s . P h a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2,2 0 0 , 0 0 0 4 9 7 , 3 6 4 1 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e f o r th e P h a s e 1 A o n l y a n d w i l l be r e v i s e d w h e n t h i s p h a s e is c o m p l e t e d . C o n s u l t a n t Ag r e e m e n t e x e c u t e d a n d wo r k i s u n d e r w a y . 24 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r S t r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t l i g h t i n g sy s t e m , l a n d s c a p e d m e d i a n i s l a n d , a de s i g n a t e d m i d - 0 b l o c k c r o s s w a l k , r e l o c a t i o n of e x i s t i n g u t i l i t y p o l e s , a n d m o d i f i c a t i o n s t o th e e x i s t i n g s i g n a l a t D o g w o o d S t . T h i s pr o j e c t a l s o i n c l u d e s a p u b l i c e d u c a t i o n ele m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 9 4 0 , 8 3 0 0 % A p r - 1 3 O c t - 1 3 D u n s d o n Co n s u l t a n t A g r e e m e n t i n pr o c e s s c o n c u r r e n t w i t h CP 1 1 1 9 . 25 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r I m p r o v e m e n t s - F i r S t . S E t o H e m l o c k S t . S E : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n F i r a n d He m l o c k S t r e e t s f r o m 3 l a n e s t o 5 l a n e s a n d in c l u d e s n e w s i d e w a l k s , s t r e e t l i g h t i n g , t r a n s i t im p r o v e m e n t s a n d i n s t a l l a n e w s i g n a l a t He m l o c k S t . 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3,0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 0 % A p r - 1 3 O c t - 1 3 D u n s d o n Co n s u l t a n t A g r e e m e n t i n pr o c e s s c o n c u r r e n t w i t h CP 1 1 1 8 . Pa g e 3 o f 6 DI.A Page 81 of 86 Da t e : Ma y 2 , 2 0 1 2 Pr i o r i t y To t a l Gr o u p Ar t . S t . Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 - 3 ) (1 0 2 / 1 0 5 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 26 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d C l e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l o f se d i m e n t f r o m 8 s t o r m d r a i n a g e p o n d s lo c a t e d t h r o u g h o u t t h e C i t y a n d c l e a n t h e dit c h a l o n g A S t r e e t S E / E a s t V a l l e y H i g h w a y . 2 41 7 , 6 0 0 4 1 7 , 6 0 0 4 1 7 , 6 0 0 9 8 % M a y - 1 2 O c t - 1 2 L e e Co n t r a c t d o c u m e n t s a r e be i n g f i n a l i z e d . 27 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r I m p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s i m p r o v e m e n t s a t th e r e s e r v o i r , i n c l u d i n g p a i n t i n g , s e i s m i c up g r a d e s , a n d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 3 D e c - 1 3 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n co m p l e t i o n o f R e s e r v o i r 6 im p r o v e m e n t a n d t h e La k l a n d H i l l s B o o s t e r St a t i o n i m r p o v e m e n t s . 28 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t i m p r o v e m e n t s a t t h e in t e r s e c t i o n t o a d d r e s s c a p a c i t y a n d s a f e t y co n c e r n s . 2 7 5 , 0 0 0 75 , 0 0 0 9 7 5 , 0 0 0 1 5 % Ju n - 1 2 Pr e - D e s i g n On l y TB D T r u o n g AW S / M S t . S E - In s t a l l e d pr o t e c t e d l e f t t u r n f o r ea s t / w e s t b o u n d t r a f f i c o n AW S t u r n i n g o n t o M S t . S E (C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t tu r n m o v e m e n t s f r o m 1 7 t h t o M. ( C o m p l e t e d ) AW S / M S t . S E P r e - D e s i g n - de t e r m i n e t h e u l t i m a t e co n f i g u r a t i o n a n d f o o t p r i n t o f th e i n t e r s e c t i o n , i n c l u d i n g ad d r e s s i n g t h e w e s t b o u n d AW S t o n o r t h b o u n d M S t . S E tu r n i n g m o v e m e n t , a c c e s s co n t r o l , a n d b i k e ac c o m m o d a t i o n s f o r c r o s s i n g AW S . C o s t s d e v e l o p e d f o r Op t i o n 2 . . 29 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w g a t e w a y s i g n a t Ea s t V a l l e y H i g h w a y a n d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n co m p l e t e d . P r o j e c t o n h o l d . 30 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l f a c i l i t y in c l u d i n g e m e r g e n c y g e n e r a t o r a n d d i s i n f e c t i o n ca p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e Co n s u l t a n t s c o p i n g i n pr o c e s s . 31 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w b u i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r , d i s i n f e c t i o n e q u i p m e n t , a n d re s t r o o m f a c i l i t i e s f o r s t a f f . 3 6 3 0 , 0 0 0 63 0 , 0 0 0 6 3 0 , 0 0 0 0 % D e c - 1 2 J u l - 1 3 D u n s d o n Co n s u l t a n t s c o p i n g i n pr o c e s s . 32 C2 2 9 A BN S F / E V H P e d e s t r i a n U n d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y H i g h w a y ( A S t SE ) a n d t h e B N S F r a i l t r a c k s j u s t n o r t h o f t h e Wh i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fin a l d e s i g n o n h o l d pe n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e re q u i r e d t o c o m p l e t e de s i g n , e n v i r o n m e n t a l pe r m i t t i n g , a n d co n s t r u c t i o n . T O T A L 8 , 8 7 8 , 5 3 2 1 9 , 9 7 4 , 9 2 7 5 , 9 8 5 , 7 0 2 5 , 2 5 7 , 7 5 9 4 0 , 5 2 5 , 2 3 1 8 0 , 6 2 2 , 1 7 0 8 6 , 4 6 2 , 8 3 2 Pa g e 4 o f 6 DI.A Page 82 of 86 Da t e : M a y 2 , 2 0 1 2 To t a l SO S Wa t e r Se w e r St o r m Ot h e r To t a l Es t i m a t e d De s i g n Ad v . Co n s t . Fi n i s h Pr o j e c t No . Pr o j . N o . Lo c a t i o n / D e s c r i p t i o n (1 0 3 ) (4 3 0 ) (4 3 1 ) (4 3 2 ) Fu n d s Bu d g e t Co s t % Da t e % Da t e Ma n a g e r St a t u s Wi c k s t r o m 20 1 1 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 33 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 1 p r o j e c t i n c l u d e s t h e pa t c h i n g a n d o v e r l a y o f c o n c r e t e a n d a s p h a l t st r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 4 9 3 , 3 4 9 1 0 0 % J u n - 1 1 1 0 0 % N o v - 1 1 W i c k s t r o m P r o j e c t C o m p l e t e 34 CP 1 1 2 1 20 1 1 L o c a l S t r e e t P a v e m e n t P r e s e r v a t i o n - Ph a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s i n a n d a r o u n d t h e C i t y ' s do w n t o w n a r e a . T h i s P h a s e 2 p r o j e c t i n c l u d e s t h e re c o n s t r u c t i o n o f 6 t h P l N E o f f o f 6 t h S t , 2 n d S t . NE b e t w e e n R S t a n d O S t , H S t S E b e t w e e n 2 n d St . a n d 4 t h S t . , a n d G / 3 r d S t S W b e t w e e n M a i n an d E S t , i n c l u d i n g u t i l i t y i m p r o v e m e n t s w i t h i n th e s e s t r e e t s . 1, 0 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 1 , 9 6 8 , 3 0 7 1 , 5 2 6 , 6 2 1 1 0 0 % D e c - 1 1 4 0 % A u g - 1 2 W i c k s t r o m Wo r k i s u n d e r w a y a t 3 r d S t r e e t S W an d 6 t h P l a c e l o c a t i o n s . W o r k i s co m p l e t e d o n 2 n d S t r e e t N E . 2, 8 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 3 , 7 6 8 , 3 0 7 3 , 0 1 9 , 9 7 0 Wi c k s t r o m 20 1 2 P r o g r a m a p p r o v e d b y C o u n c i l Co m m i t t e e . 35 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d d e f i c i e n t pa v e m e n t o n l o c a l s t r e e t s t h r o u g h o u t t h e C i t y in c l u d i n g : J S t S E b e t w e e n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b e t w e e n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o b e co m p l e t e d o n t h e s e s t r e e t s . 1, 8 0 0 , 0 0 0 1 0 0 , 0 0 0 1 1 8 , 5 0 0 2 , 0 1 8 , 5 0 0 2 , 7 8 0 , 0 0 0 8 0 % M a y - 1 2 O c t - 1 2 W i c k s t r o m C o n s u l t a n t w o r k i s u n d e r w a y . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p S e a l s , a n d Ov e r l a y s 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 2, 0 0 0 , 0 0 0 1 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 2 1 8 , 5 0 0 2 , 9 8 0 , 0 0 0 T O T A L S O S P R O G R A M 2 0 1 1 & 2 0 1 2 4 , 8 2 1 , 0 0 0 4 4 1 , 9 0 0 1 8 0 , 0 0 7 5 4 3 , 9 0 0 - 5 , 9 8 6 , 8 0 7 5 , 9 9 9 , 9 7 0 20 1 2 S O S P r o g r a m S u b t o t a l s 20 1 1 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . 20 1 1 S O S P r o g r a m S u b t o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) 20 1 2 S O S P r o g r a m : T h i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pr e s e r v a t i o n o f l o c a l s t r e e t s t h r o u g h a c o m b i n a t i o n o f c o n t r a c t s . De s i g n C o n s t r u c t i o n Pa g e 5 o f 6 DI.A Page 83 of 86 Da t e : Ma y 2 , 2 0 1 2 To t a l To t a l De s i g n Ad v . Co n s t . Fi n i s h St a f f Ac t i o n No . Pr o j . # Lo c a t i o n / D e s c r i p t i o n Bu d g e t Es t i m a t e d C o s t % Da t e % Da t e Ma n a g e r Co m m i t t e e St a t u s A MS 1 1 1 0 Ja c o b s e n T r e e F a r m a n d F i e l d s R e s i d e n t i a l B u i l d i n g s De m o l i t i o n : Th i s p r o j e c t w i l l d e m o l i s h t h e e x i s t i n g b u i l d i n g s l o c a t e d o n t h e Ja c o b s e n T r e e F a r m a n d o n t h e F i e l d s p r o p e r t i e s . 14 2 , 0 0 0 $ 1 1 3 , 2 6 7 $ 1 0 0 % O c t - 1 1 9 7 % M a y - 1 2 D u n s d o n M S C Wo r k o n t h e c h a n g e o r d e r i s un d e r w a y . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y H a l l s i m i l a r t o th e r e c e n t i m p r o v e m e n t s o n t h e s o u t h s i d e o f C i t y H a l l . W o r k w i l l in c l u d e n e w p a v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 47 5 , 9 7 7 $ 4 5 8 , 5 7 0 $ 9 9 % T B D T B D C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s n e a r l y co m p l e t e . P r o j e c t m a y b e p u t o n ho l d p e n d i n g t h e r e s u l t s o f t h e Ic o n i c P a v i l i o n P r o p o s a l R e q u e s t s du e M a y 7 t h . C CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e d o w n t o w n P e d e s t r i a n Ki o s k a n d i n s t a l l t h e s e s t r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n t h e Do w n t o w n a r e a . 91 , 0 0 0 $ 1 1 6 , 0 5 0 $ 3 0 % J u l - 1 2 D e c - 1 2 V o n d r a k P C D C Co n s u l t a n t a g r e e m e n t i s e x e c u t e d an d d e s i g n w o r k i s u n d e r w a y . D CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s o n t h e F e n s t e r Le v e e a l o n g t h e G r e e n R i v e r . 63 9 , 1 0 0 $ 1 , 2 0 0 , 0 0 0 $ 6 0 % N / A D e c - 1 3 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g Co u n t y . F u n d i n g i s f r o m 3 G r a n t s an d m a t c h i n g s t o r m f u n d s . A n ad d i t i o n a l $ 3 0 0 K i n f u n d s f o r t h e pr o j e c t i s b e i n g d i s c u s s e d w i t h KC D / W I R A 9 / S R F B . P l a n n i n g i s wo r k i n g n o w t o i d e n t i f y o t h e r fu n d i n g s o u r c e s f o r t h e p r o j e c t . Pr e - D e s i g n w o r k i s c o m p l e t e . E MS 0 8 0 2 Ai r p o r t R o o f E l a s t o m e r i c C o a t i n g : Th i s p r o j e c t w i l l c o m p l e t e r o o f i m p r o v e m e n t s t o t h e A i r p o r t b u i l d i n g s a s ne e d e d . 22 0 , 0 0 0 $ 2 2 0 , 0 0 0 $ 6 0 % M a y - 1 2 A u g - 1 2 B u r k e M S C Or i g i n a l R e - R o o f B i d s w e r e re j e c t e d b e c a u s e t h e y w e r e 5 0 % ov e r t h e C i t y ' s e s t i m a t e . P r o j e c t wil l b e r e - p a c k a g e d a n d b i d i n t h e Sp r i n g o f 2 0 1 2 u s i n g a n alt e r n a t i v e t o a f u l l r o o f re p l a c e m e n t w h i c h i s a n ela s t o m e r i c c o a t i n g . OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M M I T T E E S Pa g e 6 o f 6 DI.A Page 84 of 86 AGENDA BILL APPROVAL FORM Agenda Subject: Activities Matrix Date: May 2, 2012 Department: Public Works Attachments: Public Works Committee Activities Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:May 7, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 85 of 86 No . It e m De s c r i p t i o n Co n t a c t Ne x t PW C Re v i e w Da t e Es t . Co m p . Da t e S t a t u s A S t r e e t Li g h t i n g D o w d y M a y ‐12 J u l ‐12 St a f f to pr e s e n t in f o r m a t i o n to th e Co m m i t t e e re g a r d i n g st r e e t li g h t i n g op t i o n s fo r pr o p e r t y ow n e r s & co s t of ad d i n g st r e e t l i g h t s . Da t a in put fr o m PS E is be i n g ev a l u a t e d . B S t r e e t St r i p i n g / M a r k i n g St a n d a r d s P a r a M a y ‐12 St a f f pr o v i d e d th e Co m m i t t e e a co p y of th e ap p l i c a b l e MU T C D st r i p i n g st a n d a r d s an d wi l l be go i n g ba c k to th e Co m m i t t e e wi t h so m e ad d i t i o n a l ma pp in g an d co s t da t a . C Ca s c a d e Wa t e r Al l i a n c e an d / o r Ta c o m a Pu b l i c Ut i l i t i e s Wa t e r Pu r c h a s e Ag r e e m e n t Re p p M a y ‐12 J u n ‐12 P e n d i n g co m p l e t i o n of wa t e r ut i l i t y ra t e di s c u s s i o n s . D F i e l d Tr i p to Co a l Cr e e k Sp r i n g s D o w d y J u n ‐12 J u n ‐12 A l l o w fo r dr y e r si t e co n d i t i o n s . E Ha r v e y Ro a d Si d e w a l k Re p a i r Wi c k s t r o m Pa r t of th e 20 1 2 Si d e w a l k Im p r o v e m e n t Pr o g r a m (s e e Ca p i t a l Pr o j e c t St a t u s Re p o r t ) Pu b l i c Wo r k s Co m m i t t e e ‐ Ac t i v i t i e s Tr a c k i n g Ma t r i x Up d a t e d : 5/ 2 / 2 0 1 2 11 : 1 6 AM DI.B Page 86 of 86