HomeMy WebLinkAbout06-04-2012 Agenda Packet
Public Works Committee
June 4, 2012 - 3:30 PM
Annex Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Public Works Project No. CP1201* (Wickstrom)
Permission to Advertise for Bids for Project No. CP1201, 2012 Local Street
Pavement Reconstruction Project
C. Public Works Project No. CP1206* (Wickstrom)
Grant Permission to Advertise for Bids for Project No. CP1206, 2012 Pavement
Patching, Chipseal and Overlay Project
D. Public Works Project No. CP0921* (Lee)
Award Contract No 10-02, to Rodarte Construction, Inc. on Their Low Bid of
$495,967.00 plus Washington State Sales Tax of $47,116.87 for a Total Contract
Price of $543,083.87 for Project No. CP0921, Bi-Annual Sanitary Sewer Repair
and Replacement
III.RESOLUTIONS
A. Resolution No. 4822* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor or Designee to Execute a Wholesale Water Agreement Between the City of
Auburn and the City of Tacoma
IV.DISCUSSION ITEMS
A. Resolution No. 4818* (Hankins)
A Resolution of the City Council of the City of Auburn, Washington, Setting a
Hearing Date in Relation to Amending the 2012-2017 Transportation Improvement
Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77
B. Resolution No. 4819* (Hankins)
A Resolution of the City Council of the City of Auburn, Washington, Amending the
2012-2017 Six-Year Transportaiton Improvement Program of the City of Auburn
Pursuant to R.C.W. Chapter 35.77
C. Resolution No. 4820* (Bailey)
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A Resolution of the City Council of the City of Auburn, Washington, Declaring
Certain Items of Property as Surplus and Authorizing their Disposal
D. Capital Project Status Report* (Gaub)
E. Activities Matrix* (Dowdy)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
May 30, 2012
Department:
Public Works
Attachments:
May 21, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the May 21, 2012 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:June 4, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 62
Public Works Committee
May 21, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Finance Director Shelley Coleman, Engineering Aide
Amber Mund, Project Engineer Ryan Vondrak, Traffic Engineer Pablo
Para, Storm Drainage Engineer Tim Carlaw, Water Utility Engineer
Cynthia Lamothe, Traffic Operations Engineer Scott Nutter, Public
Works Secretary Jennifer Rigsby, Robert Whale from the Auburn
Reporter, John Rottle of Rottles Clothing and Shoes, and citizen Scot
Pondelick.
B. Announcements
Director Dowdy announced that the South Division Street Promenade
project received an award from the Washington Concrete and
Aggregates Association for Concrete Paving. Project Engineer
Vondrak accepted the award on behalf of the City.
Director Dowdy stated that staff is working on a location where all of
the Public Works awards will be displayed.
Mayor Lewis suggested the project be presented to the National
League of Cities, US Conference of Mayors, the Mayors’ Institute on
Design, and Innovative Cities for possible awards as well.
C. Agenda Modifications
There was one agenda modification, Resolution Item A, Resolution
No. 4821.
II. CONSENT AGENDA
A. Approval of Minutes
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CA.A Page 4 of 62
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the May 7, 2012 Public
Works Committee Meeting.
Staff answered questions asked by Vice-Chair Peloza regarding use of
pervious asphalt within the City.
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 12-13 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-13 for
Rottles Clothing and Shoes Sidewalk Sale.
Engineering Aide Mund stated that a single store applied for the permit
but there will be multiple stores participating in the sidewalk sale
event, in response to a question asked by Member Osborne.
Director Dowdy stated that the applicant is not sure that they need the
streets closed, depending on the number of participants, but they will
be notifying City staff well in advance of the event.
Motion Carried Unanimously. 3-0.
C. Public Works Consultant Agreement No. AG-C-385 (Carlaw)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that the City Council approve
Amendment No. 3 to Consultant Agreement No. AG-C-385 with Brown
and Caldwell Inc. for Engineering Services related to Stormwater
Management in Urbanized Areas.
Utilities Engineer Repp addressed questions asked by Chairman
Wagner regarding the original consultant selection process.
Utilities Engineer Repp spoke about the cost of the project and noted
that there is an amount of uncertainty associated with the outcome of
the project, so staff built into the tasks and schedule of the contract,
the ability to oversee the project’s progress and to give the City the
ability to exit the contract, if needed.
Utilities Engineer Repp discussed the assumptions that have been
included in each task of the project’s scope. Repp explained that due
to the uncertain and indefinable nature of the project, staff included
task number 8, Additional Analysis.
Utilities Engineer Repp reviewed the project’s scope of work with the
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Committee, pointing out that developing a basin plan includes a lot of
paper work as well as field work.
Member Osborne asked if staff is aware of any possible objections to
the basin plan from neighboring jurisdictions, and referenced page 3 of
10 of the scope of work handout. Utilities Engineer Repp answered
that staff is not aware of any objections at this time. Repp explained
what task 2, Stakeholder Coordination, will entail.
Repp stated that the City of Auburn will be in attendance at the
meetings between the consultant and the Department of Ecology, in
response to a question asked by Member Osborne.
Storm Drainage Engineer Carlaw answered questions asked by Vice-
Chair Peloza regarding the budget impact of amendments number 1
and 2 to the contract. Utilities Engineer Repp responded to questions
asked by Vice-Chair Peloza regarding the contract budget and the
contract task schedule. Assistant Director/City Engineer Selle
explained that the funds for task number 8, Additional Analysis, are
being included in the amendment to use if needed, in response to a
question asked by Vice-Chair Peloza.
The Committee and staff reviewed the project scope of work. Utilities
Engineer Repp addressed questions asked by the Committee
regarding the individual tasks included in the project’s scope.
Chairman Wagner asked when staff will report back to the Committee
for a progress report at the end of task 5.
Utilities Engineer Repp stated that the purpose of the study is to
determine whether or not Mill Creek is stable enough to accept
stormwater discharge from selected sub-basins within the urbanized
areas of the City, without detention, in response to a question asked
by Vice-Chair Peloza.
Assistant Director/City Engineer Selle clarified that stormwater will go
into Mill Creek, even without detention ponds, and staff is trying to
show through the study that additional water from future development
or redevelopment will not cause erosion problems along Mill Creek.
The Committee asked for a copy of the Mill Creek sub-basin map and
the Mill Creek flow control sub-basin map to be provided to them.
Utilities Engineer Repp answered a question asked by Vice-Chair
Peloza regarding the project funding source, the storm utility fund.
Motion Carried Unanimously. 3-0.
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III. RESOLUTIONS
A. Resolution No. 4821
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Interlocal
Agreement with the City of Algona to Design and Construct the
Boundary Boulevard Resurfacing
Councilmember Peloza moved and Councilmember
Osborne seconded to approve to recommend that the City Council
adopt Resolution No. 4821.
Director Dowdy stated that the Mayor of Algona has asked that the
Resolution be presented to the Committee and Council and
considered for adoption.
Director Dowdy stated that the City of Algona is proceeding with an
annual chipseal project and would like to complete to project up to O
Street, which is in the city limits of the City of Auburn. The interlocal
agreement being presented to Council is for reimbursement to the City
of Algona for chipsealing the portion of the project within the
jurisdiction of the City of Auburn.
Director Dowdy noted that the square footage in the agreement, page
2 of 5, number 6, is incorrect and will be amended to read “3363
Square Yards,” and will be amended prior to going to the City Council
for approval. Also, the estimated amount of Auburn’s share of the
project will be amended to $18,495.
Director Dowdy stated that chipseal treatment will benefit the portion of
the roadway along the northern half of Boundary Boulevard, in
response to a question asked by Chairman Wagner.
Director Dowdy explained that a consultant will likely be managing the
project for the City of Algona in response to a question asked by Vice-
Chair Peloza.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Wholesale Water Purchase (Dowdy)
Utilities Engineer Repp provided a brief summary of the purpose of the
discussion which is to review the current water Supply-Demand
forecast and the estimated cost and benefits of options to meet the
forecasted demand. Repp reported that City staff had met with
Chairman Wagner to determine how to analyze and compare the
different options available to the City. Page 4 of 10
CA.A Page 7 of 62
Utilities Engineer Repp discussed the options available to meet the
forecasted “near term” customer demand with improvements to Well 1
and by purchasing permanent and/or interim water supply from either
Tacoma Public Utility (TPU) or Cascade Water Alliance (CWA).
Chairman Wagner asked why the Department of Health does not allow
for new connections for options 2, 4, and 5, on the Water Supply Cost-
Benefit Summary spreadsheet. Utilities Engineer Repp answered that
options 4 and 5 are not permanent water supplies and options 2, 4 and
5 do not meet the need for current demand until 2013 or later.
Chairman Wagner asked why option 5 would not be the best
solution. Utilities Engineer Repp answered that there is no practical
way to take delivery of the water.
Mayor Lewis, the Committee and staff discussed the current
agreement between Cascade Water Alliance and the City of Auburn,
which allows the City to purchase interim water supply from CWA.
Director Dowdy spoke about the importance of securing a permanent
water source.
Utilities Engineer Repp responded to questions asked by Chairman
Wagner regarding the Supply-Demand Forecast graph. Repp
explained that the City needs a substitute for the largest source of
water out of service and the way the system is being constructed one
of the interties off of Pipeline 5 would be used for emergency
situations.
Director Dowdy reviewed the Supply-Demand Forecast graph with the
Committee, stating the City plans on developing as much of the water
rights as it can afford but at this time the City needs to look at other
options to be above the demand line so that we can obtain State
Department of Health approval of the Water Comprehensive Plan
and the City can avoid a moratorium on new water connections.
Utilities Engineer Repp responded to questions asked by Chairman
Wagner regarding the cost of SDCs for option 4 on the Water Supply
Cost-Benefit Summary spreadsheet.
The Committee and staff discussed what would constitute an
“emergency”, the City’s existing emergency interties and why these
are not considered permanent sources of supply for purposes of
meeting projected customer demand.
Assistant Director/City Engineer Selle explained that staff is
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recommending purchasing water from TPU in order to move the City
above the demand line, thus allowing the City to develop other
sources and consider more cost effective future water options.
The Committee and staff discussed the costs of purchasing sufficient
water from TPU.
The Committee made recommendations for updates to the Cost-
Benefit Summary spreadsheet.
The Committee and staff discussed the cost and ability to pump water
up Lea Hill.
Utilities Engineer Repp responded to questions asked by Member
Osborne regarding the production cost summary table on the Cost-
Benefit Summary spreadsheet and the breakdown of the City’s
operational cost.
Staff will present the Committee with the updated spread sheet, TPU
water purchase agreement and Resolution for action at the next Public
Works Committee Meeting.
B. Speed Limit, Signage and Signal Timing to Preserve Arterial
Pavement (Para)
Traffic Engineer Para reported that citywide there is an existing code
for trucks and weight restrictions of 15 tons for non-local traffic and the
number of existing notice signs posted will be increased primarily at
the gateways to the City.
Staff answered questions asked by Chairman Wagner regarding
enforcement of the weight restriction.
Traffic Engineer Para reported that inspection of the worst pavement
sections has been completed and on three roads reduced speed limits
have been implemented. Assistant Director/City Engineer Selle
explained that based on pavement condition and staff assessment, to
make the roadway safer for the traveling public, the speed limits were
reduced in some corridors, in response to a question asked by
Member Osborne.
Assistant Director/City Engineer Selle explained why speed itself does
not cause of pavement deterioration, but rather the number of trucks
and loading of trucks is the overwhelming factor for
deterioration. Director Dowdy reiterated that the reduction of speed will
address safety issues, which is why speed reductions must apply to all
traffic.
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CA.A Page 9 of 62
Chairman Wagner asked on which roads was speed reduced. Traffic
Engineer Para answered West Valley Highway between Main Street
and just south of 15th Street NW, West Main Street between West
Valley Highway and the Interurban Trail, and 37th Street NE/NW
between West Valley Highway and Auburn.
Traffic Engineer Para stated that the speed limits are being reduced
from 45 mph to 35 mph on West Main Street, in response to a
question asked by Vice-Chair Peloza. Assistant Director/City Engineer
Selle said on 37th Street NE/NW the speed limit is reduced from 40
mph to 30 mph and confirmed that no limits are being reduced to 25
mph.
Assistant Director/City Engineer Selle stated another roadway that
staff may also propose to reduce is East Valley Highway from 37th
Street SE to the Lake Tapps Parkway, from 40 mph to 35 mph and
then south of Lake Tapps the speed will be reduced to 30 mph.
Assistant Director/City Engineer Selle stated that staff is also
proposing to increase the frequency of the 35 mph speed limit signs
along the Lake Tapps Parkway for emphases.
Traffic Engineer Para stated that signal timing on three of the signals
in Lakeland Hills will be adjusted to favor local traffic. Assistant
Director/City Engineer Selle explained that the signal timing at
Lakeland Hills Way, Old Man Thomas Road and 16th Avenue along
Lake Tapps Parkway will be adjusted to allow local drivers better
access. Assistant Director/City Engineer Selle said the timing may
affect commuter traffic moving through the corridor but it will greatly
benefit Auburn residents.
Assistant Director/City Engineer Selle stated that the changes will be
monitored and if necessary adjustments will be made to accommodate
Auburn’s traffic needs, in response to a question asked by Chairman
Wagner.
Member Osborne asked if there are cameras to monitor the
intersection. Traffic Engineer Para answered that there is one camera
on Lake Tapps Parkway, but not at the intersections. Assistant
Director/City Engineer Selle stated that staff will be monitoring the
timing on site.
Member Osborne suggested that staff make sure traffic flow is not
held up in both directions because the timing of a green arrow is too
long. Chairman Wagner asked if there was anything else being done
to preserve arterial pavement. Assistant Director/City Engineer Selle
answered that these changes are just part of an ongoing process.
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CA.A Page 10 of 62
Director Dowdy spoke about the new pilot program for repairing
potholes that has been tested with a vendor. Director Dowdy reported
that the new process appears to be fast, efficient, and cost effective
and the patch quality is apparently very durable. The program will be
further explored with City of Aberdeen to determine if Auburn can
benefit from either lease or purchase the new type of Pothole paver.
C. Roadway Striping Policy (Para)
Traffic Engineer Para presented a map indicating the streets in the
City that are currently striped on an annual basis. Traffic Engineer
Para explained that the map identifies the roads which Pierce County
striped and those that were striped by King County.
Traffic Engineer Para reported that he completed a cost analysis of the
work done by both counties and Pierce County’s cost was a little
higher than King County’s. Para said that the Pierce County product,
although higher in cost, is holding up very well. Pierce County uses a
different type of paint than King County which may contribute to the
better durability.
Traffic Engineer Para said the strategy for the previous two years of
pavement striping has been to try to maximize the amount of
thermoplastic pavement marking by decreasing the amount spent on
striping since the thermoplastic pavement markings are reaching the
end of their useful life and need more maintenance.
Traffic Engineer Para stated that there are locations that are currently
striped for safety but most of the streets striped are main arterials,
collectors and higher volume roads, which meet the basic federal
requirements under the MUTCD.
Chairman Wagner suggested the school bus routes be included in the
striping program. Traffic Engineer Para pointed out that the school
buses have over 100 routes and include almost every road in the
City. Para explained that residential roads are usually not striped. Para
stated that over the past few years he has been identifying the critical
safety locations through the annual accident evaluation and
monitoring, to find high accident areas that may benefit from added
striping.
The Committee and staff reviewed the map.
Member Osborne commented that it will benefit the City and future
economic development to have well maintained striping, pavement
markings, and c-curbs that look nice.
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CA.A Page 11 of 62
Chairman Wagner asked that staff continue striping the Hidden Valley
neighborhood due to bus traffic and recommended increasing the
funding for the striping project for 2012 and 2013 by an additional
$100K and asked that staff consult with the Mayor regarding the
project budget. Traffic Engineer Para agreed that with the current
funding, all of the pavement markings are not refreshed annually.
Traffic Engineer Para answered questions asked by Vice-Chair Peloza
regarding the use of thermoplastic.
The Committee and staff discussed the possibility of contracting with
Pierce County exclusively due to the durability of the paint they
use. Traffic Operations Engineer Nutter discussed the differences
between the paint King County uses versus the paint Pierce County
uses and the differences in application and procedure.
D. Capital Project Status Report (Gaub)
Item 6 – CP0909 – Lakeland Hills Booster Pump Station: Vice-Chair
Peloza asked what the “head end” is. Assistant City Engineer Gaub
answered that head end is the systems control center that is located at
the Maintenance and Operations building.
Item 8 – CP207A – A Street NW Corridor Phase 1: Assistant City
Engineer Gaub stated that the October 2012 date on the Capital
Project Status Report indicated the end of the contract duration and
not necessarily when the roadway will be complete enough to open to
through traffic. Gaub said that the road will likely be open to traffic in
the summer of 2012 but this is weather dependant.
Item 23 – CP1107 – Fullmer Wellfield Improvements: Chairman
Wagner asked when the investigative phase will be completed. Utilities
Engineer Repp answered that it may be complete toward the
beginning of 2013. Chairman Wagner asked to revisit the schedule for
the project phasing at the next meeting.
Item 34 – CP1121 – 2011 Local Street Pavement Preservation Phase
2: Assistant City Engineer Gaub stated utility work on H Street SE
began last week in response to a question asked by Vice-Chair
Peloza.
E. Activities Matrix (Dowdy)
Item A – Street Lighting: Director Dowdy stated the inventory is still
being worked on, in response to a question asked by Vice-Chair
Peloza regarding the next review date for the item.
V. ADJOURNMENT
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There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:42 p.m.
Approved this 4th day of June, 2012.
Page 10 of 10
CA.A Page 13 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1201
Date:
May 29, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council grant permission to advertise for bids
for Project No. CP1201, 2012 Local Street Pavement Reconstruction project.
Background Summary:
The 2012 Local Street Pavement Reconstruction project will reconstruct 0.6 miles of local streets(shown
on the attached map) as part of the 2012 Save Our Streets (SOS) program. Storm drainage improvements
will also be constructed on the project streets to address local storm drainage issues. This work is funded
by the 103 (Local Street) Fund. The 432 (Storm Drainage) fund will pay for the design work necessary to
connect the new storm drainage improvements with the existing storm drainage transmission lines.
This project will also replace the deteriorated and undersized water mains on the project streets and is
funded by the 430 (Water) Fund.
The 2012 SOS program will also overlay 0.5 miles of local streets and chipseal 1.0 mile of local streets;
however, this work will be done under a separate construction contract (CP1206 - 2012 Pavement
Patching, Chipseal and Overlay Project).
Construction of this project (CP1201) is anticipated to start in July 2012.
A project budget contingency of $263,283 remains in the 103 (Local Street Pavement Preservation) Fund.
A project increase of $484,762 within the 430 (Water) Fund will be necessary. A $500,000 budget
adjustment is planned as part of the utility rate increases.
A project budget contingency of $108,500 remains in the 432 (Storm Drainage) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Wickstrom
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Meeting Date:June 4, 2012 Item Number:CA.B
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Project No: CP1201 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _October 17, 2011_______ Permission to Advertise
Solicitation Date: ____________________ Contract Award
Award Date: _______________________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding Prior Years 20112012 Future Years Total
103 Fund - Local Street Pavement Preservation
(A portion of funds budgeted in 2012)1,689,5801,689,580
430 Fund - Water
(Funds budgeted in 2012 for "Street Utility Improvements")
100,000100,000
432 Fund - Storm
(Funds budgeted in 2012 for "Street Utility Improvements")118,500118,500
Total 001,908,08001,908,080
Estimated Cost (Funds Needed)
ActivityPrior Years20112012 Future Years Total
Design Engineering - City Costs*5,000 5,000
Design Engineering - Consultant Costs 190,458 190,458
Construction Estimate 1,550,000 1,550,000
BUDGET STATUS SHEET
2012 Local Street Pavement Reconstruction
Date: May 24, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Construction Estimate 1,550,000 1,550,000
Project Contingency (15%)232,500 232,500
Construction Engineering - City Costs 25,000 25,000
Construction Engineering - Consultant Costs*18,101 18,101
Total 002,021,05902,021,059
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
Prior Years 20112012 Future Years Total
**103 Funds Budgeted ( )00(1,689,580)0(1,689,580)
103 Funds Needed 001,426,29701,426,297
**103 Fund Project Contingency ( )00(263,283)0(263,283)
103 Funds Required 00000
Prior Years 20112012 Future Years Total
**430 Funds Budgeted ( )00(100,000)0(100,000)
430 Funds Needed 00584,7620584,762
**430 Fund Project Contingency ( )00000
430 Funds Required 00484,7620484,762
Prior Years 20112012 Future Years Total
**432 Funds Budgeted ( )00(118,500)0(118,500)
432 Funds Needed 0010,000010,000
**432 Fund Project Contingency ( )00(108,500)0(108,500)
432 Funds Required 00000
** ( # ) in the Budget Status Sections indicates money the City has available.
430 Water Budget Status
432 Storm Budget Status
103 Local Street Budget Status
Page 1 of 1CA.B Page 16 of 62
CA.B Page 17 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1206
Date:
May 29, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map - North
Vicinity Map - South
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council grant permission to advertise for bids
for Project No. CP1206, 2012 Pavement Patching, Chipseal and Overlay Project.
Background Summary:
The 2012 Pavement Patching, Chipseal and Overlay Project will rehabilitate deficient pavement on
approximately 7.8 miles of streets throughout the City as part of both the 2012 Arterial/Collector Pavement
Preservation Program and the 2012 Save Our Streets Program. This rehabilitation will be accomplished by
using three different types of pavement preservation treatments as follows:
Pavement Patching
This project will perform a pavement patching treatment (removing and replacing areas of damaged
pavement) on 2.0 miles of arterial and collector streets as part of the City's Arterial and Collector Street
Pavement Preservation Program.
Chipsealing
This project will perform a chipseal treatment on 4.3 miles of arterial and collector streets as part of the
City's Arterial and Collector Street Pavement Preservation Program. In addition, this project will perform a
chipseal treatment on 1.0 miles of local streets as part of the City's Save Our Streets Program.
Thin Asphalt Overlay
This project will perform a thin (1.5-inches thick or less) asphalt overlay treatment on 0.5 miles of local
streets as part of the City's Save Our Streets Program.
See the attached vicinity maps for the specific project streets.
Construction is anticipated to begin in July 2012 and be complete by November 2012.
A project budget contingency of $137,500 remains in the 105 (Arterial and Collector Street Pavement
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Preservation) fund.
A project increase of $110,000 within the 103 (Local Street Pavement Preservation) fund will be
necessary, however it will not require a budget adjustment since it is anticipated that this money will be
available from the CP1206 (2012 Local Street Pavement Reconstruction) project budget.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Wickstrom
Meeting Date:June 4, 2012 Item Number:CA.C
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Project No: CP1206 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _Oct 17, 2011 and Feb 6, 2012 ___ Permission to Advertise
Solicitation Date: _________________________ Contract Award
Award Date: _____________________________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
FundingPrior Years20112012Future YearsTotal
105 Fund - Arterial/Collector Street Pavement Preservation 1,300,0001,300,000
103 Fund - Local Street Pavement Preservation 200,000200,000
Total 001,500,00001,500,000
Estimated Cost (Funds Needed)
ActivityPrior Years20112012 Future Years Total
Design Engineering - City Costs*5,000 5,000
Construction Estimate 1,250,000 1,250,000
Project Contingency (15%)187,500 187,500
Construction Engineering - City Costs*30,000 30,000
Total 001,472,50001,472,500
BUDGET STATUS SHEET
2012 Pavement Patching, Chipseal and Overlay Project
Date: May 24, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
*City staff costs for street design and construction are not charged against the 103 fund project budget and are not shown here (staff costs charged against the
Prior Years 20112012 Future Years Total
**105 Funds Budgeted ( )00(1,300,000)0(1,300,000)
105 Funds Needed 001,162,50001,162,500
**105 Fund Project Contingency ( )00(137,500)0(137,500)
105 Funds Required 00000
Prior Years 20112012 Future Years Total
**103 Funds Budgeted ( )00(200,000)0(200,000)
103 Funds Needed 00310,0000310,000
**103 Fund Project Contingency ( )00000
103 Funds Required 00110,0000110,000
** ( # ) in the Budget Status Sections indicates money the City has available.
103 Local Street Budget Status
105 Arterial/Collector Street Budget Status
*City staff costs for street design and construction are not charged against the 103 fund project budget and are not shown here (staff costs charged against the
105 project budget are show).
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CA.C Page 21 of 62
CA.C Page 22 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0921
Date:
May 29, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council award Contract No 10-02, to Rodarte
Construction, Inc. on their low bid of $495,967.00 plus Washington State sales tax of
$47,116.87 for a total contract price of $543,083.87 for Project No. CP0921, Bi-Annual
Sanitary Sewer Repair and Replacement.
Background Summary:
This project will construct sanitary sewer conveyance improvements to repair damaged lines and/or
replace problem lines as shown on the attached map and as follows:
1.Auburn Way South (at 7th St SE) - internal spot repair;
2.D Street SW (3rd St SW) - 300 linear feet of 8-inch sewer main replaced and 4-inch water main
replacement;
3.H Street SE (in sewer easement between H Street SE and Alley east of H Street SE) - 8-inch main
replacement;
4.3rd Street SE (north of 3rd St SE, in easement west of R Street SE) - 200 linear feet of 8-inch main
replacement;
5.Main Street (south of Main St, in easement west of R Street SE) - 100 linear feet of 8-inch sewer
main replacement;
6.1st Street NE (north of 1st St NE, in easement east of K Street SE) - 275 linear feet of sewer main
replacement;
7.L Street SE (at 120 L St SE) - internal spot repair, and;
8.SE 320th St (at 10815 SE 320th St) - side sewer replacement in right of way.
Improvements include replacement of 1,000 feet of 8-inch diameter sewer main and, 300 feet of 4 inch
diameter water main and 300 linear feet of internal slip-lining on a sewer main. Additionally 1,000 square
yards of asphalt pavement will be repaired as part of the trench restoration work.
It is anticipated this project will begin construction in June 2012 and be completed October 2012.
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 23 of 62
A project budget contingency of $103,648 remains in the 431 Sanitary Sewer Fund.
A project increase of $117,000 within the 430 Water Fund will be necessary, however it will not require a
budget adjustment since it is anticipated that the budgeted expenditures in the 430 Water Fund will not be
exceeded this year.
A project increase of $5,000 within the 432 Storm Drainage Fund will be necessary, however it will not
require a budget adjustment since it is anticipated that the budgeted expenditures in the 432 Storm
Drainage Fund will not be exceeded this year.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Lee
Meeting Date:June 4, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 24 of 62
Project No: CP0921Project Title:
Project Manager: Robert Lee
Project Initiation
Initiation Date: _11/21/2011__ Permision to Advertise
Advertisement Date: _3/19/2012__ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
431 Fund - Sewer 50,533023,102073,635
431 Fund - Sewer (Bond Funds)046,752715,2480762,000
432 Fund - Storm R&R program00000
430 Fund - Water 00000
Total50,53346,752738,3500835,635
Activity Prior Years20112012Future Years Total
Design Engineering - City Costs50,53346,75235,0000132,285
Construction Contract Bid 00543,0840543,084
Authorizied Contingency 00108,6170108,617
Construction Engineering - City Costs 0 0 70,000 0 70,000
BUDGET STATUS SHEET
Bi-Annual Sewer Repair/Replacement
Date: May 25, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Construction Engineering - City Costs0070,000070,000
Total50,53346,752756,7010853,985
Prior Years20112012Future YearsTotal
*431 Funds Budgeted ( )(50,533)(46,752)(738,350)0(835,635)
431 Funds Needed 50,53346,752634,7010731,986
*431 Fund Project Contingency ( )0 (0)(103,649)0(103,649)
431 Funds Required 00000
Prior Years20112012Future Years Total
*432 Funds Budgeted ( )00000
432 Funds Needed 005,00005,000
*432 Fund Project Contingency ( )00000
432 Funds Required 005,00005,000
Prior Years20112012Future Years Total
*430 Funds Budgeted ( )00000
430 Funds Needed 00117,0000117,000
*430 Fund Project Contingency ( )00000
430 Funds Required 00117,0000117,000
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
432 Storm Budget Status
431 Sewer Budget Status
H:\PROJ\CP0921 Bi-Annual Sewer Repair & Replacement\Budget\CP0921 BudgetStatusSheet.xls
1 of 1
Print Date: 5/29/2012CA.D Page 25 of 62
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CA.D Page 26 of 62
CA.D Page 27 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4822
Date:
May 29, 2012
Department:
Public Works
Attachments:
Resolution No. 4822
Exhibit A
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend City Council adopt Resolution No. 4822.
Background Summary:
Resolution No. 4822 authorizes the Mayor to negotiate and execute a Wholesale Water Agreement
between the City of Auburn and the City of Tacoma, Department of Public Utilities, Water Division d/b/a/
Tacoma Water.
The City of Auburn is obligated to provide an adequate water supply to meet customer demand. The City
has adopted a combined water supply strategy that includes improving City sources to fully utilize its water
rights and purchasing water from adjacent purveyors. Design and construction of improvements to City
sources are underway. Entering into this wholesale water agreement with Tacoma allows the City to
purchase water in keeping with the City's supply strategy.
This agreement provides the City with a permanent supply of 1.0 million gallons per day (MGD) of average
supply and 1.8 MGD of peak supply. System development charges in the amount of $5,196,600 are due
for the purchase of the permanent rights to this supply. A budget of $5,900,000 is programmed in the 430
Water fund for 2012.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:June 4, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 28 of 62
--------------------------------------
Resolution No. 4822
May 22, 2012
Page 1 of 2
RESOLUTION NO. 4 8 2 2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR OR DESIGNEE TO EXECUTE A
WHOLESALE WATER AGREEMENT BETWEEN
THE CITY OF AUBURN AND THE CITY OF
TACOMA
WHEREAS, The City of Auburn is obligated to provide an adequate
water supply to meet customer demand. The City has adopted a combined
water supply strategy that includes improving City sources to fully utilize its
water rights and purchasing water from adjacent purveyors. Design and
construction of improvements to City sources are underway ; and
WHEREAS, the City of Auburn has requested and the City of Tacoma
has agreed to provide a wholesale water supply at a cost that is acceptable to
the City of Auburn. Entering into this wholesale water agreement with Tacoma
allows the City to purchase water in keeping with the City’s supply strategy.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor or designee is hereby authorized to execute a
Wholesale Water Agreement between the City of Auburn and the City of
Tacoma, which agreement shall be in substantial conformity with agreement
attached hereto as Exhibit “A” and incorporated herein by this reference.
RES.A Page 29 of 62
--------------------------------------
Resolution No. 4822
May 22, 2012
Page 2 of 2
Section 2. The Mayor or designee is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives
of this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and signed this _____ day of _________________, 2012.
CITY OF AUBURN
_______________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
RES.A Page 30 of 62
May 29, 2012 DRAFT
WHOLESALE WATER AGREEMENT
BETWEEN TACOMA WATER
AND
CITY OF AUBURN
This wholesale water agreement (“Agreement”) is made by and between the City
of Tacoma, Department of Public Utilities, Water Division d/b/a Tacoma Water, a
municipal corporation (hereafter “Tacoma”), and the City of Auburn, a municipal
corporation (hereafter “Auburn”) pursuant to Tacoma Municipal Code 12.10.400 E.
Tacoma and Auburn collectively shall be referred to as the “Parties” or either Tacoma or
Auburn may be referred to as “Party” when appropriate.
A. RECITALS:
WHEREAS, Tacoma has evaluated its wholesale projections in its demand
forecast and has determined that adequate water resources are available to serve those
projected demands; and
WHEREAS, the Parties are responsible for operating and maintaining their
respective water systems in accordance with federal, state and local laws and regulations;
and
WHEREAS, the Parties further recognize that water resources are finite and
valuable, and the prudent use and management of these resources requires cooperation
among water utilities; and
WHEREAS, Auburn has requested and Tacoma has agreed to provide a wholesale
water supply to Auburn, and Tacoma is able and willing to provide the requested quantity
of water on the terms and conditions as herein provided, now therefore;
For and in consideration of the mutual covenants, conditions and payments to be
made as set forth herein, the Parties hereto agree as follows:
B. DEFINITIONS:
The meaning of certain words or terms, when used in this Agreement, is as
follows:
1. “Wholesale Service Connection” means a physical connection between water
mains of the two Parties to this Agreement, at a specifically identified point or
Resolution No. 4822
Exhibit A
May 22, 2012
Page 1 of 9 RES.A Page 31 of 62
May 29, 2012 DRAFT
points, where water may be transferred from one Party’s system to the
transmission or distribution facilities of the other Party.
2. “Isolation Valve” means a positive shut off valve that shall be installed at the
location in each water system that is used to accept or deliver water through the
Wholesale Service Connection. Each Party has sole responsibility for operating
their Isolation Valve.
3. “Wholesale Service Connection Capacity” means the maximum flow capacity for
water to be delivered through a Wholesale Service Connection as agreed upon by
the Parties to this Agreement. Wholesale service connection facilities shall be
designed so as to be capable of conveying no less than the agreed upon Wholesale
Service Connection Capacity.
4. “Tacoma Municipal Code (TMC”) means the City of Tacoma’s municipal code.
5. “Emergency” means an unforeseen event that causes damage or disrupts normal
operations and requires immediate action to protect public health and safety
including exclusively when water system repairs are necessary due to a water
system failure or when there is a water supply shortfall.
6. “Wholesale Water Service” means water provided by Tacoma pursuant to TMC
12.10.400 E to community water systems that are in compliance with Washington
State Department of Health regulations and who adopt a water conservation
substantially equivalent to Tacoma’s program and agree to abide by Tacoma’s
Water Shortage Response Plan as a condition of service.
C. CONDITIONS:
The responsibilities of the parties to this contract are set forth below:
1. General. Tacoma agrees to furnish the Wholesale Service Connection Capacity
to Auburn of a quality that will satisfy all requirements of the Federal Safe
Drinking Water Act as amended, and shall be in accordance with the terms and
conditions of this Agreement.
2. Wholesale Water Rates. Tacoma will supply Auburn with water at the
Wholesale Water Service rate as identified in TMC Section 12.10.400, and be
bound by the City of Tacoma Water Regulations-Rates as found in Chapter
12.10 TMC. Invoices will include a monthly ready to serve charge based on
meter size and consumption charges based on water used. These water rates (and
regulations) are periodically adjusted and shall be applicable as set forth in the
rate schedule as adopted by the Public Utility Board and Tacoma City Council.
The water supplied to Auburn must be used on a year-around basis where the
Resolution No. 4822
Exhibit A
May 22, 2012
Page 2 of 9 RES.A Page 32 of 62
May 29, 2012 DRAFT
average summer day use divided by the average winter day use results in a
summer/winter ratio of 2.5 or less, as set forth in TMC 12.10.400.
3. Billing. Tacoma shall utilize regular meter reads secured from SCADA signals
that Auburn shall deliver to the Tacoma Water Control Center to calculate a
statement of charges for water service. In the event SCADA signals are
unavailable, monthly manual reads will be used in lieu until such time that
SCADA signals are restored. Tacoma shall strive to provide the statement of
charges on a monthly basis, and payment shall be due to Tacoma pursuant to
TMC 12.10.060. In accordance with TMC 12.01.030, no late charges shall be
applied if payment of the balance due is received within 24 days of the date on
the initial billing.
4. System Development Charge. Upon Auburn’s payment of the full charge or the
initial time installment payment to Tacoma for Tacoma’s System Development
Charge (SDC) of $5,196,600.00, Tacoma will commit and agrees to supply to
Auburn Wholesale Water Service. Auburn agrees to pay the full balance of the
SDC Charge within thirty (30) days of execution of this agreement. At its option,
Auburn may pay at least 20 percent (20%) of the SDC amount within thirty (30)
days of execution of this agreement, and then shall pay the SDC balance with
interest over up to ten years as authorized by the Tacoma Municipal Code, as
further set forth below.
If paying in installments, Auburn agrees to pay the SDC balance in ten annual
installments commencing on the first annual anniversary date of this agreement.
In addition to the annual SDC installment, Auburn shall also pay interest,
calculated on a monthly basis (the first day of every month) on the outstanding
principal SDC balance amount at “prime” minus 2% interest rate, as reported by
the Wall Street Journal ten days before the date that the monthly interest
calculation is made. The interest amount paid by Auburn shall be paid to Tacoma
along with the annual installment payment. Provided however, Auburn may
prepay (without penalty) a portion or all of the outstanding SDC amount, in which
case the accrued interest to date of such prepayment shall also be paid to Tacoma.
5. Water Rights. Tacoma certifies that it holds sufficient water rights to provide the
quantities of Wholesale Water Service requirement by the Agreement to Auburn
for the duration of the term of this Agreement as described in section 16.
6. Quantity of Wholesale Water Service. Tacoma will supply Wholesale Water
Service to Auburn in the quantity of 1,000,000 gallons per day (gpd) of water for
average day use, 1,800,000 gpd for peak day use and 1,620,000 gpd for four-day
peak use. Tacoma further agrees to supply at Auburn’s Option to exercise no later
than December 31, 2015, an additional quantity of 1,000,000 gallons per day
Resolution No. 4822
Exhibit A
May 22, 2012
Page 3 of 9 RES.A Page 33 of 62
May 29, 2012 DRAFT
(gpd) of water for average day use, 1,800,000 gpd for peak day use and 1,620,000
gpd for four-day peak use, under the same terms and SDC rates of this agreement.
7. Reliability . The Parties agree that Tacoma will supply Wholesale Water Service
pursuant to this Agreement with the same degree of reliability and surety of
supply as water provided by Tacoma to its existing customers and as allowed
under TMC 12.10.150. In non-emergency situations Tacoma will provide 30 days
notice to Auburn before temporarily requiring the changing, reducing, limiting or
discontinuance of the use of water.
8. Additional Water. Auburn may purchase water for Emergency purposes in excess
of the amount set forth in paragraph 6 above on a short term basis from Tacoma if
in Tacoma’s sole discretion sufficient surplus water is available. Auburn shall be
entitled to purchase such water in accordance with the terms of this Agreement at
the then current wholesale rate, and the applicable sections of Chapter 12, Tacoma
Municipal Code.
9. Connections. The Wholesale Service Connections described in Exhibit “A” shall
be governed by the terms of this Agreement. No future Wholesale Service
Connections shall be permissible without a subsequent and separate written
agreement between the Parties, which agreement may supplement this
Agreement. Neither Party shall be obligated to agree to or execute any
agreement or permit with the other Party to construct additional water Wholesale
Service Connection(s)
10. Capital and Maintenance Costs. Auburn agrees that Tacoma Water owns the
Isolation Valve directly off of the Tacoma Water system, piping from the
Tacoma Water Isolation Valve to the meter, the meter vault and the meter, meter
isolation valve, and certain telemetry equipment. Maintenance and operation
costs for this equipment are Tacoma Water’s responsibility. Any capital costs
related to this equipment, including upgrades or replacement and renewal are
Tacoma’s responsibility. Tacoma agrees that Auburn owns the piping and other
appurtenances, including certain telemetry components, downstream of the
Tacoma Water Meter Vault. Maintenance and operation costs and any capital
costs related to upgrades or replacements of this equipment are Auburn’s
responsibility. Exhibit “B” identifies the location of the two interties, and
illustrates the responsible Party for physical infrastructure components (except
telemetry components).
11. Transferability. The rights and obligations of this Agreement are transferable to
heirs, successors and assignees of the Parties.
12. Resale. Wholesale water provided under this Agreement by Tacoma to Auburn
may be resold by Auburn to another water purveyor.
Resolution No. 4822
Exhibit A
May 22, 2012
Page 4 of 9 RES.A Page 34 of 62
May 29, 2012 DRAFT
13. Conservation. As a requirement of providing Wholesale Water Service to
Auburn under this agreement and pursuant to Chapter 12.10 TMC Auburn shall
implement a water conservation program substantially equivalent to Tacoma’s
program and shall abide by Tacoma’s Water Shortage Response Plan (“Plan”) as
provided under TMC 12.10.150. If requested Tacoma will invite Auburn to
participate in the planning and implementation process for conservation
programs as they are developed and will share available conservation resources
where beneficial to both Parties. The Parties agree to meet every two years to
review and evaluate operational experience with regards to water use and
conservation.
14. Mutual Aid. Tacoma and Auburn agree to provide water service related mutual
aid, to the extent possible, during times of extraordinary need and emergency
operations experienced by either Party.
15. Indemnification. Neither Party shall be monetarily liable to the other Party or its
respective customers for failure to supply and deliver water to the other at any
time or for any reason. The Parties shall indemnify and hold each other harmless
from any and all third party claims, lawsuits, or proceedings in arbitration
resulting from any failure of either Party to supply and deliver water in
accordance with the terms and conditions of this Agreement. However, each
Party shall have the right to have this Agreement specifically enforced in equity.
16. Term. This Agreement shall remain in effect so long as Tacoma remains in the
business of providing water, or its successors in interest to its water system
remain in the business of providing water, and so long as Auburn meets the
terms and conditions of this Agreement.
17. Dispute Resolution. In the event of a disagreement over any aspect of this
Agreement, except as herein further provided, it is agreed that any dispute shall
be submitted to binding arbitration pursuant to Chapter 7.04 RCW. The Parties
shall agree upon who will arbitrate the dispute, and upon failure to reach
agreement within a reasonable period of time, the presiding judge of the Pierce
County Superior Court may be asked to appoint an arbitrator from one of the
recognized dispute resolution services. The Party that substantially prevails in
the arbitration proceeding shall be awarded its reasonable attorney fees and costs.
If neither Party substantially prevails in the arbitration proceeding, the Parties
shall each bear their respective costs and divide the mutual costs associated with
the arbitration equally.
18. Notice. All notices, requests, demands and other communications hereunder
shall be in writing and shall be deemed given if personally delivered or mailed,
certified mail, return receipt requested, or sent by overnight carrier to the
following addresses:
Resolution No. 4822
Exhibit A
May 22, 2012
Page 5 of 9 RES.A Page 35 of 62
May 29, 2012 DRAFT
If to Tacoma: If to Auburn:
Water Superintendent Public Works Director
PO Box 11007 1 East Main Street
Tacoma, WA 98411 Auburn, WA 98001
Phone: (253) 502-8245 Phone: (253) 804-5062
Fax: (253) 502-8694 Fax: (253) 931-3053
Operational communication protocols shall be fully described in the jointly
developed Operational Protocols required under item 20 below.
19. Invalidity. If any term of this Agreement is found to be void or invalid, such
invalidity shall not affect the remaining terms of this Agreement, which shall
continue in full force and effect. The parties shall agree that if any provisions are
voided by a court or otherwise deemed not enforceable, the parties shall
negotiate in good faith to develop replacement provisions that are as close as
possible to the intent of the parties expressed in the invalid provisions.
20. Counterparts. This Agreement may be executed in any number of counterpart
copies, each of which shall be deemed an original, but all of which together shall
constitute a single instrument.
21. Authority to Bind. Each of the Parties to this Agreement certifies that the person
signing this Agreement has authority to bind the respective governing bodies to
all of the terms and conditions of the Agreement herein.
22. Operational Coordination. Water supply directly off the Tacoma Water
transmission system affects flow, pressure, and treatment, and diurnal
consistency of demand is critical. The two Parties agree to jointly develop and
maintain Operating Protocols for items including the scheduling of water
demand to assure consistent flow control and treatment, routine operational
communication, emergency shutdown, emergency contacts, and other items the
Parties determine appropriate.
23. This agreement replaces the EMERGENCY AGREEMENT BETWEEN CITY
OF TACOMA AND CITY OF AUBURN dated October 18, 2010.
Dated this _______ day of __________, 2012.
City of Tacoma: City of Auburn:
____
Water Superintendent
Resolution No. 4822
Exhibit A
May 22, 2012
Page 6 of 9 RES.A Page 36 of 62
May 29, 2012 DRAFT
Resolution No. 4822
Exhibit A
May 22, 2012
Page 7 of 9
Approved as to form & legality: Approved as to form & legality:
RES.A Page 37 of 62
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4818
Date:
May 30, 2012
Department:
Public Works
Attachments:
Resolution No. 4818
Budget Impact:
$0
Administrative Recommendation:
Planning & Community Development Committee recommend City Council to set the date for
a public hearing on a proposed amendment to the 2012-2017 Transportation Improvement
Program (TIP).
Background Summary:
The City of Auburn has recently been awarded a grant from the Washington State Department of
Transportation for $400,000 with no match to improve safety at various intersections throughout the City. The
project includes the installation of flashing yellow arrows, auxilary signal heads, new vehicle detction, and LED
signal head lamps.
The program distributes funds from SAFETEA-LU's Federal Highway Safety Improvement Program (HSIP).As
part of the award, Auburn is required to add the project to the 2012-2017 Transportation Improvement Program
(TIP) and the Washington State Transportation Improvement Program (STIP) in order to be eligible to obligate
the awarded federal funds.
Pursuant to RCW 35.77.010 the legislative body of each city is required to prepare and adopt a comprehensive
transportation program for the ensuing six years. The program may at any time be revised by a majority of the
legislative body of a city, but only after conducting a public hearing.
This Council Agenda Bill will set a date of June 18, 2012 to conduct the public hearing.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Backus Staff:Hankins
Meeting Date:June 4, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 40 of 62
---------------------------
Resolution No. 4818
June 18, 2012
Page 1
RESOLUTION NO. 4818
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SETTING A HEARING DATE IN
RELATION TO AMENDING THE 2012-2017 TRANSPORTATION
IMPROVEMENT PROGRAM OF THE CITY OF AUBURN
PURSUANT TO R.C.W. CHAPTER 35.77
WHEREAS, on April 16, 2012, the City of Auburn was provided
notification by the Washington State Department of Transportation about a
grant award in the amount of $400,000 in funds based on an application that
the City submitted on October 28, 2011 for Citywide Safety Traffic Signal
Improvements; and
WHEREAS, as part of the award, the City is required to add the project
to the 2012-2017 Transportation Improvement Program (TIP) and the
Washington State Transportation Improvement Program (STIP) in order to be
eligible to obligate the awarded funds; and
WHEREAS, RCW 35.77.010 requires that the legislative body of each
City is required to prepare and adopt a Comprehensive Transportation
Improvement Program (TIP) for the ensuing six years. The program may at any
time be revised by a majority of the legislative body of a City, but only after
conducting a public hearing.
DI.A Page 41 of 62
---------------------------
Resolution No. 4818
June 18, 2012
Page 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. PURPOSE. The purpose of this Resolution is for the City
Council to set a time and date for a public hearing to amend the 2012-2017
Transportation Improvement Program, to add a new project for which the City is
now eligible to receive grant funding.
Section 2. NOTICE OF HEARING. The Council hereby directs that a
notice specifying the time and place of the public hearing shall be published one
time in a newspaper of general circulation and the notice shall also be posted in
three public places. Such public notice shall precede the public hearing by at
least 10 days.
Section 3. DATE OF HEARING. Pursuant to the requirements of State
law, a public hearing on said 2012-2017 Transportation Improvement Program
will be held on the 18th day of June, 2012, at 7:30 p.m., or as soon thereafter as
reasonably possible, in the Council Chambers of the Auburn City Hall at 25
West Main Street in Auburn, Washington, before the City Council. All persons
interested in said 2012-2017 Transportation Improvement Program may attend
and testify at said hearing.
Section 4. AUTHORITY. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives
of this legislation.
DI.A Page 42 of 62
---------------------------
Resolution No. 4818
June 18, 2012
Page 3
Section 5. EFFECTIVE DATE. This resolution shall be in full force and
effect upon passage and signatures hereon.
DATED and SIGNED this _____ day of June, 2012.
CITY OF AUBURN
_______________________________
PETER B. LEWIS
MAYOR
ATTEST:
________________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
________________________
Daniel B. Heid,
City Attorney
DI.A Page 43 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4819
Date:
May 30, 2012
Department:
Public Works
Attachments:
Memo
Resolution No. 4819
TIP Project No. 67 - Project Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Planning & Community Development Committee discuss and recommend the 2012-2017
Transportation Improvement Program be amended to include the recently awarded
Citywide Traffic Signal Safety Improvements grant.
Background Summary:
The City of Auburn has recently been awarded a grant from the Washington State Department of
Transportation for $400,000 with no match to improve safety at various intersections throughout the City.
The project includes the installation of flashing yellow arrows, auxilary signal heads, new vehicle detection,
and LED signal head lamps.
The program distributes funds from SAFETEA-LU's Federal Highway Safety Improvement Program
(HSIP). As part of the award, Auburn is required to add the project to the 2012-2017 Transportation
Improvement Program (TIP) and the Washington State Transportation Improvement Program (STIP) in
order to be eligible to obligate the awarded federal funds.
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Backus Staff:Hankins
Meeting Date:June 4, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 44 of 62
Page 1 of 1
Memorandum
TO: Public Works Committee (PWC), Mayor Lewis
FROM: Public Works Department, Transportation Section
RE: Set Public Hearing (Resolution No. 4818) & Proposed Amendment to the Auburn 2012-2017
Transportation Improvement Program (Resolution No. 4819)
DATE: June 4, 2012
CC: Dennis Dowdy, Pablo Para, Dennis Selle
Background
The City of Auburn was recently awarded a grant from the Washington State Department of
Transportation for $400,000 with no match to improve safety at various signalized intersections
throughout the City. This program distributes funds from SAFETEA-LU's Federal Highway Safety
Improvement Program (HSIP).
The grant includes improving vehicular and pedestrian safety for multiple intersections in Auburn. The
City will install flashing yellow arrows, auxiliary signal heads, new vehicle detection systems, new
LED Signal Head Lamps and other similar improvements.
As part of the award, Auburn is required to add the project to the 2012-2017 Transportation
Improvement Program (TIP) and the Washington State Transportation Improvement Program (STIP)
in order to be eligible to obligate the awarded federal funds.
Pursuant to RCW 35.77.010 the legislative body of each city is required to prepare and adopt a
comprehensive transportation program for the ensuing six years. The program may at any time be
revised by a majority of the legislative body of a city, but only after conducting a public hearing.
Attached for review are:
Resolution No. 4819 which adds the project to the 2012-2017 TIP.
TIP New Project Sheet (No. #67)
DI.B Page 45 of 62
---------------------------
Resolution No. 4819
June 18, 2012
Page 1
RESOLUTION NO. 4819
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE 2012-2017 SIX-YEAR
TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY
OF AUBURN PURSUANT TO R.C.W. CHAPTER 35.77
WHEREAS, The City of Auburn was identified by the Washington State
Department of Transportation (WSDOT) as a candidate eligible for up to
$400,000 under the Citywide category of the City Safety program due to the
high number of intersections with fatal and serious injury crashes; and
WHEREAS, The City of Auburn has a proactive program to implement
safety improvements that has addressed many of the intersections that were
listed in the call for proposals; and
WHEREAS, the City submitted a grant application on October 28, 2011
for Citywide Safety Traffic Signal Improvements which detailed a proposal to
implement low-cost and widespread improvements at signalized intersections
addressing many of the intersection related collisions identified by WSDOT; and
WHEREAS, on April 16, 2012, the City of Auburn was provided
notification by the Washington State Department of Transportation that an
award in the amount of $400,000 was granted based on an application
submitted; and
DI.B Page 46 of 62
---------------------------
Resolution No. 4819
June 18, 2012
Page 2
WHEREAS, as part of the award, the City is required to add the project
to the 2012-2017 Transportation Improvement Program (TIP) and the
Washington State Transportation Improvement Program (STIP) in order to be
eligible to obligate the awarded funds; and
WHEREAS, pursuant to RCW 35.77.010, a public hearing to consider
amending the 2012-2017 Transportation Improvement Program for the City of
Auburn was held on June 18th, 2012 at the hour of 7:30 p.m. in the Council
Chambers of the Auburn City Hall, pursuant to notice published in the legal
newspaper of the City of Auburn on June 8th, 2012; and
WHEREAS, said amendment to the 2012-2017 Transportation
Improvement Program of the City of Auburn was approved by the City Council
by motion duly made and carried in said hearing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. There is attached hereto and denominated as Exhibit “A” and
the terms of which are incorporated herewith by reference as though fully set
forth, a designation of the streets within the corporate limits of the City of
Auburn to be improved in the manner therein set forth during the year set for
the improvement of such street or streets.
DI.B Page 47 of 62
---------------------------
Resolution No. 4819
June 18, 2012
Page 3
Section 2. That the City Engineer of the City of Auburn is hereby
directed to forward a certified copy of this Resolution to the Washington State
Department of Transportation for filing not more than thirty (30) days after the
adoption of this Resolution.
Section 3. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directions of
this legislation.
Section 4. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
DATED this ____ day of June, 2012
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid,
City Attorney
DI.B Page 48 of 62
ARTERIAL STREET FUND (102)Capital Facilities Plan
Six Year Capital Facilities Plan, 2012-2017 Special Revenue Fund
Project Title: TIP # 67
Project No:cpxxx
Project Type:Intersection Improvement
Project Manager:TBD LOS Corridor ID# xx
Description:
Budget: 2010YTD Actual201110 Budget
BudgetExpendituresBudgetBalance
- - - -
- - - -
- - - -
Activity:
(Previous Yrs)2011 YE 2012 Year EndTotal Project
Funding Sources:Prior to 2011Estimate2012 Budget2013 BudgetProject TotalCost
Unrestricted Street Revenue - - - - - -
Grants (Fed,State,Local)- - 400,000 - 400,000
Traffic Impact Fees - - - - - -
REET2 - - - - - -
Other - - - - - -
- - - 400,000 - 400,000
Capital Expenditures:
Design - - 80,000 - 80,000
Right of Way - - - - - -
Construction - - - 320,000 - 320,000
- - - 400,000 - 400,000
TotalExpenditures
20142015201620172012 - 2017Beyond 2017
Funding Sources:
Unrestricted Street Revenue - - - - - -
Grants (Fed,State,Local)- - - - 400,000 -
Traffic Impact Fees - - - - - -
REET2 - - - - - -
Other - - - - - -
- - - - 400,000 -
Capital Expenditures:
Design - - - - 80,000 -
Right of Way - - - - - -
Construction - - - - 320,000 -
- - - - 400,000 -
Grants / Other Sources:
This project will implement traffic signal safety improvements at applicable high accident intersections citywide. Improvements at each
intersection will include some or all of the following; Flashing Yellow Arrow left turn operations, installation of auxiliary signal heads, new or
improved vehicle detection systems, installation of signal head back plates with reflective yellow border tape, countdown pedestrian signal
heads, enhanced pedestrian pushbuttons, and new LED signal lamps.
Progress Summary:
Future Impact on Operating Budget:
Total Expenditures:
Total Expenditures:
Total Funding Sources:
Forecasted Project Cost:
Citywide Traffic Signal Safety Improvements
Budget Amendments
Adjusted Budget
Total Funding Sources:
This project will have no impact on the operating budget for street maintenance.
Adopted Budget
DI.B Page 49 of 62
ALGONA
KINGCOUNTY
SUPERMALL
18
4TH ST SE
A ST NE
F
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12TH ST SE
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17TH ST SE
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14TH ST SE
15TH ST NE
8TH ST SE
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20TH ST SE
PIKE ST NE
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26TH ST SE
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26TH ST SE
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9TH ST SE
2 N D ST N E6TH ST N W K ST NE
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H ST NW N ST NE9TH ST NE 1ST ST NE2ND ST NE
2ND ST SE
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5 T H S T N E
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28TH ST SE 28TH ST S E
5T H S T N E 5TH ST NE
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8TH ST SW
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1 2 TH S T N E
4TH ST SW
H EN RY RD NE
28TH ST SE
J
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6TH ST NW
23RD ST SE
WESTERN AVE NW 16TH ST NE
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23RD ST SE
24TH ST SE
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102ND AVE SE 104TH AVE SE
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E M A I N S THARVEY RD NEW MAIN ST I ST NE15TH ST NW 3RD ST NW 3RD ST NE
17TH ST SE
4TH S T SE
RIVERWALK
DR
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AUBURN-BLACK DIAMOND RD SE
RIVERWAL K D R SE
A ST NW
R
ST
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A ST NE
15TH ST SW
M
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14TH ST NWB ST NW 15TH ST NE
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Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy.
Map ID: 3839Printed On: 10/26/11
Signal Safety Improvements
0 300 600 900 1,200 1,500
FEETProposed Traffic Signal Improvements
City of Auburn
Parks
Water Features
HSIP City Safety Program (2009-2015)
167
1675
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R ST SE
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W MAIN ST
112TH AVE SE
E M AI N ST
4 1 S T S T S E
29TH ST SE
SE 312TH ST
51ST AVE S
K
E
RSEY WAY SE
8TH ST NE
37TH ST NW
LAKELA
N
D
H
I
L
L
S
W
A
Y
S
E
15TH ST NW
LAKE TAPPS PKWY SE
R ST SE
SE 256TH ST
SE 240TH ST
STATE RTE 161
132ND AVE SE
116TH AVE SE
PACIFIC HWY S
S 336TH ST
SE 272ND ST
68TH AVE S
J O V I T A BLVD E
124TH AVE SE
K
E
N
T-DES MOINES RD S
CENT
RAL AVE S
36TH AVE S
S 277TH ST
S 288TH ST
4TH AVE N
S E 2 7 4 T H S T
S 240TH ST
E VALLEY HWY E
S 272ND ST
S 260TH ST 148TH AVE SE
M
I
L
I
T
A
R
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D S
S 32 4 TH S T
CANYON DR SE
16TH AVE S
SE 272ND STS 272ND ST
MILITARY RD S
21
4
T
H A
V
E
E
SE 240TH ST
AUBURN-ENUMCL
A
W
R
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9TH ST E
S 288TH ST
182ND AVE E
S E L A K E HOLM RD
E
N
C
H
A
N
T
E
D
P
K
W
Y
S
SE 304TH ST
2ND ST E
S T U CK RIVER D R SE
53RD ST SE
SE 320TH ST
37TH ST SE
M ST NE
SE 2 8 4 TH ST
4
6
T
H
P
L
S
17TH ST SE
S 296TH ST
PERIMETER RD SW
ACADEMY D
R S
E
W ST NW
S 287TH ST
SCENIC DR SE56TH AVE S
S 300TH PL 144TH AVE SE
F ST SE
H ST SE
B ST SE
FOSTER AVE SE
1
0
5
T
H
P
L
S
E
SE 310TH ST
S 305TH ST
127TH
PL SE
R ST NW
108TH AVE SE
DI.B Page 50 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4820
Date:
May 29, 2012
Department:
Public Works
Attachments:
Resolution No. 4820
Budget Impact:
$0
Administrative Recommendation:
Finance Committee recommend City Council adopt Resotuion 4820.
Background Summary:
Staff recommends the surplus of the following equipment:
P029H Ford Crown Victoria VIN 2FAFP71V58X160192 Fixed Asset Number 55000 P029H.
The car was used in Police Operations as a patrol vehicle. The frame was bent in an accident and the
vehicle has been declared a total loss. It is currently being used as a parts vehicle and when all viable
parts are removed it will be crushed and sold for scrap metal.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Bailey
Meeting Date:June 4, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 51 of 62
-----------------------------
Resolution No. 4820
May 25, 2012
Page 1 of 2
RESOLUTION NO. 4820
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn Public Works Department has a number of
items which are no longer of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity.
Public Works
The following vehicle was in an accident and has been declared a total loss:
P029H Ford Crown Victoria VIN 2FAFP71V58X160192
DI.C Page 52 of 62
-----------------------------
Resolution No. 4820
May 25, 2012
Page 2 of 2
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2012.
CITY OF AUBURN
________________________________
PETER B. LEWIS
ATTEST: MAYOR
______________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
DI.C Page 53 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
May 30, 2012
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:June 4, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 54 of 62
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DI.D Page 57 of 62
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DI.D Page 60 of 62
AGENDA BILL APPROVAL FORM
Agenda Subject:
Activities Matrix
Date:
May 30, 2012
Department:
Public Works
Attachments:
Public Works Committee Activities Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:June 4, 2012 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 61 of 62
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DI.E Page 62 of 62