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Home My WebLink About08-06-2012 Public Works Committee August 6, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* (Dowdy) B. Right-of-Way Use Permit No. 12-19* (Mund) Approve Right-of-Way Use Permit No. 12-19 for Auburn Adventist Academy. C. Right-of-Way Use Permit No. 12-23* (Mund) Approve Right-of-Way Use Permit No. 12-23 for Auburn Days Festival and Fun Run D. Public Works Project No. CP1025* (Snyder/Burke) City Council award Contract No. 12-15 to Eclipse Coatings, Inc. on its low bid of $78,840 for Project No. CP1025 - Airport Hangers 9 and 10 Roof Repairs Project. E. Public Works Consultant Agreement No. AG-C-417 (Elwell) Permission to Enter into Consultant Agreeement No. AG-C-417 with Murray, Smith, and Associates, Inc. for Engineering Services for a Water Facilities Evaluation Study. F. Public Works Project No. CP1112* (Wickstrom) Permission to Award Contract No. 12-09, to Global Contractors, LLC on their low bid of $189,850.00 for Project No. CP1112, 2011/2012 Citywide Sidewalk Repair Project G. Public Works Project No. CP1211* (Truong) Permission to Award Contract No. 12-12, to T. Miller Construction on their low bid of $40,625.00 plus Washington State sales tax of $3,859.38 for a total contract price of $44,848.38 for Project No. CP1211, Downtown Sculpture Garden. III.RESOLUTIONS A. Resolution No. 4848 - Public Works Project No. EM1203* (Snyder/Moore) A Resolution of the City Council to make written findings and ratify Mayor's declaration of emergency and authorization of contract for emergency repair with Cobra Roofing Services for the City owned building at 4910 A Street. IV.DISCUSSION ITEMS Page 1 of 108 A. Resolution No. 4845 – Property Abatement for 2121 Pike Street NE, Auburn, WA 98002* (Snyder) Resolution No. 4845 - Property Abatement Action for 2121 Pike Street NE, Auburn, Washington, 98002. B. Resolution No. 4846 – Property Abatement Action for 3102 O Street SE, Auburn, WA 98002* (Snyder) Resolution No. 4846 - Property Abatement Action for 3102 O Street SE, Auburn, Washington, 98002. C. Resolution No. 4842* (Bailey) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing Their Disposal. D. Resolution No. 4831* (Para) A Resolution of the City Council of the City of Auburn, Washington, Setting a Hearing Date in Relation to Amending the 2012-2017 Transportation Improvement Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77 E. Resolution No. 4832* (Para) A Resolution of the City Council of the City of Auburn, Washington, Amending the 2012-2017 Six-Year Transportation Improvement Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77 F. 2013-2018 Transportation Improvement Program Annual Update (Para) G. Capital Project Status Report* (Gaub) H. Activities Matrix* (Dowdy) V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: August 1, 2012 Department: Public Works Attachments: July 16, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the July 16, 2012 Public Works Committee meeting. Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:August 6, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 108 Public Works Committee July 16, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Councilmember Largo Wales, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para, Finance Director Shelley Coleman, Community Services Manager Michael Hursh, Project Engineer Robert Lee, Project Engineer Leah Dunsdon, Project Engineer Kim Truong, Street Systems Engineer Seth Wickstrom, Planning Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Environmental Protection Manager Chris Andersen, citizen Scot Pondelick, and Public Works Secretary Jennifer Rigsby. B. Announcements Prior to Discussion Item K, Director Dowdy announced that the Transportation Policy Board has recommended approval of grants of $560,000.00 for the overlay of West Valley Highway from 15th Street NW and 37th Street NW and of $1,020,700 for the Design and Right-of-Way funding for widening 277th Street, between Auburn Way N and the Green River. Final award is pending approval by the PSRC Executive Board. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the July 2, 2012 Public Works Committee Meeting. Motion 3-0. B. Public Works Project No. CP1108 (Lee) Page 1 of 13 CA.A Page 4 of 108 It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council grant permission to reject all bids for Contract No. 11-14 for Project No. CP1108 2011 Citywide Storm Pond Cleaning. Project Engineer Lee explained that there was only one bid received for the project and the bid was approximately 80% greater than the Engineer’s Estimate. Lee stated that there were questions as to the nature of sediment that must be removed from the underground storage tank at the Mill Pond Bioswale site, in response to a question asked by Chairman Wagner. Chairman Wagner asked if the project specifications need to be changed prior to the project going out to bid again. Lee said that the project will be repackaged and a characterization of the sediment will be included in the project specifications so there will be no questions as to how the contractor will need to dispose of it. Motion carried 3-0. C. Public Works Project No. CP1006 (Dunsdon) It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend the City Council approve Final Pay Estimate No. 14 to Contract No. 11-05 in the Amount of 7,271.04 and Accept Construction of Project No. CP1006 Lakeland Hills Reservoir 6. Chairman Wagner asked about the cost of the mural on the tank. Project Engineer Dunsdon answered that the cost of the mural was $11,000.00. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 4840 (Truong) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Award Contract No. 12-14 to the Lowest Bidder for Project No. EM0902, Flood Control Barrier Removal It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend the City Council adopt Resolution No. 4840. Project Engineer Truong explained that the resolution authorizes the Mayor to award the contract to the lowest responsible bidder. Director Dowdy stated that the bid opening is scheduled for July 17, 2012. Motion carried 3-0. IV. DISCUSSION ITEMS Page 2 of 13 CA.A Page 5 of 108 A. May 2012 Financial Report (Coleman) Mayor Lewis answered questions asked by Chairman Wagner regarding sales tax projection figures. Vice-Chair Peloza, referencing page 41, asked if the amount for service fees is covering the City’s costs and if not, how much of the cost the City is supplementing. Mayor Lewis stated that the amount the City supplements varies. Mayor Lewis stated in Public Safety and Culture and Recreation the City is close to full cost and in Development Services and General Government, Council by its action, and with the support of the Administration, has reduced fees on purpose. Chairman Wagner stated that it seems reasonable to subsidize some of the cost of Culture and Recreation. Vice-Chair Peloza agreed. The Committee and Mayor Lewis discussed the condition of REET. Member Osborne commented on Photo Enforcement being on budget. B. Resolution No. 4837 (Faber) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Modification of a Contract Previously Authorized with the Passage of Resolution No. 4406 with Virginia Paquette for Public Art at the Auburn Community Center at the Les Gove Community Campus. Chairman Wagner, as the Council liaison, reported that the Arts Commission fully endorses this approach and is excited about the idea of turning the lobby space at the Community Center into an art display. Chairman Wagner excused himself to take a phone call. Member Osborne and Vice-Chair Peloza discussed the renderings that the Les Gove Community Campus Committee reviewed when the project was first proposed. Chairman Wagner answered questions asked by Vice-Chair Peloza regarding the storage of the artwork. The Committee supported adoption of Resolution No. 4837. C. Ordinance No. 6418 (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, Amending Chapters 17.09 and 17.10 within Title 17 Land Adjustments and Divisions of the Auburn City Code There were no questions from the Committee. The Committee supported introduction and adoption of Ordinance No. 6418. D. Ordinance No. 6419 (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, Page 3 of 13 CA.A Page 6 of 108 Amending Chapters 18.29, 18.31, 18.52, and 18.60 within Title 18 Zoning of the Auburn City Code The Committee and staff discussed how the off-street parking requirements by land use were calculated. Chairman Wagner asked if there are national guidelines that staff uses. Planning Manager Chamberlain answered that staff reviews other jurisdictions’ codes regarding parking and staffs’ experiences with parking to determine the required parking rates. Chairman Wagner spoke about the number of parking spaces required for large retail and the amount of seemingly wasted developable land. Chairman Wagner suggested the use of some more scientific methods to calculate the number of parking spaces that large retail businesses actually need. Chamberlain pointed out that there is a cap on how many spaces developers could go above the minimum number of spaces. Planning Manager Chamberlain discussed the flexibility regarding parking that has been built into the new code. Mayor Lewis and Chairman Wagner spoke about the history of the development of the parking requirement standards and pointed out that if the standards were developed using traffic impact fees and estimated traffic flows, that the standards may no longer be accurate. Planning Director Snyder confirmed that there are industry standards from a financing perspective that establish how many parking spaces there should be for certain types of land uses and those have to be balanced by what the market requires. Mayor Lewis suggested staff review the parking requirements and compare the needs of Auburn with the national standards and bring their findings and recommendations to the Committee for discussion. Planning Director Snyder stated that staff will work on models where more productive parking patterns can be encouraged. Chairman Wagner pointed out that staff should also look at the parking rate requirements for medical, dental and other doctors’ offices as well as retail land use types. Planning Director Snyder answered questions asked by Member Osborne regarding employee parking versus customer parking and how that affects the parking requirement rates. Member Osborne asked if access to transit affects parking requirements. Planning Director Snyder confirmed that it does affect the requirements. Planning Manager Chamberlain stated that a development must be within a quarter of a mile to transit to utilize the reduction in parking allowed by code. Chairman Wagner Page 4 of 13 CA.A Page 7 of 108 suggested increasing the distance to half of a mile. Chairman Wagner voiced his interest in making better use of the land in the City. The Committee supported introduction and adoption of Ordinance No. 6419. E. Ordinance No. 6420 (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, Amending Section 19.02.050 of the Auburn City Code Related to School Impact Fees Planning Manager Chamberlain confirmed that no changes had been made to the July 1, 2012 deadline, in response to a question asked by Member Osborne related to the comments received by the school districts. The Committee supported introduction and adoption of Ordinance No. 6420. F. Ordinance No. 6414 (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, Amending Section 12.64A.030 of the Auburn City Code and Creating a Section 13.40.040 and a New Chapter 17.28 of the Auburn City Code, Relating to the Installation of City-Owned Improvements Assistant Director/City Engineer Selle stated that the design standard for conduits is 3 inches, in response to a question asked by Chairman Wagner. Chairman Wagner asked about the ownership of the conduits once they are built. Chamberlain answered that the City would own the conduits, as defined in the ordinance. Chairman Wagner asked if the City could charge for the use of the conduit. Mayor Lewis stated that would be under a franchise agreement and not Ordinance No. 6414. Planning Manager Chamberlain confirmed that a reference to the Engineering Design Standards would be included in Title 12, in response to a question asked by Chairman Wagner. Mayor Lewis addressed concerns voiced by Member Osborne regarding future need for conduit. The Committee supported introduction and adoption of Ordinance No. 6414. G. Resolution No. 4835 (Snyder) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Negotiations and Execution of a Contract for Non- Profit Facilitator Services with the National Development Council for the Auburn Community Center at the Les Gove Community Campus Planning Director Snyder distributed a memo which addressed questions from the Les Gove Community Campus Committee regarding cost. Director Snyder Page 5 of 13 CA.A Page 8 of 108 explained that the National Development Council representatives identified that a number of the Committee’s questions cannot be answered at this time due to their level of detail. Director Snyder stated that further into the process and once NDC is engaged with working with the City, the questions can be answered. Mayor Lewis stated that NDC will be working with him and Finance Director Coleman regarding analysis of debt service throughout the process. Planning Director Snyder explained private/public partnership model and stated that before a commitment is made and before a decision to build is made, the range of lease cost information will be available. Chairman Wagner commented on the thoroughness of the contract’s termination clause. Chairman Wagner asked how NDC will receive payment during the interim period, prior to when a lease agreement is made. Planning Director Snyder answered that NDC gets paid at two points in the process, when the agreement is reached and completed they charge a 1% administrative fee and they get paid again during the lease process. Community Services Manager Hursh explained that the technical services previously provided by NDC are separate from the agreement adopted by Resolution No. 4835. Vice-Chair Peloza spoke about the occupancy of the gathering space of 350 people. Vice-Chair Peloza stated that with a City the size of Auburn, he believes the gathering space occupancy should be 500 people. Chairman Wagner stated that the Les Gove Community Campus Committee considered increasing the occupancy of the gathering space but the cost was approximately $3M more to increase the occupancy by only 150 people. Vice-Chair Peloza stated that the Committee is shortening its vision for the City by only building a facility for 350 people. Vice-Chair Peloza suggested that the Committee reconsider increasing the size of the facility. Member Osborne said considering how long it has taken to initiate the project, the City should move forward and consider building a larger facility at a later date, if needed. Member Osborne spoke against delaying the project any further. Vice-Chair Peloza asked it to be included in the official record that he feels the Committee is beginning short-sighted by building a Community Center with a 350 people occupancy and that the Committee should relook at the project. Chairman Wagner explained that the structure was designed to allow for expansion in the future to increase the occupancy to 500 as an addition to the Community Center and the Center could be expanded into the park. Page 6 of 13 CA.A Page 9 of 108 Vice-Chair Peloza reiterated that he believed the Community Center should be larger. Chairman Wagner agreed that the City would be under-building, but that the City is building in a way that allows for expansion and in a way that is the most affordable. Mayor Lewis pointed out that the planned design includes a phase one and a phase two expansion. Community Services Manage Hursh confirmed that there is a need for a larger facility and supported the plan for the expansion of the building to increase the size of the open seating in the future. Vice-Chair Peloza modified his statement for the record in support of having NDC approach the project with the understanding that the build out will be planned in two phases. The Committee supported adoption of Resolution No. 4835. H. Resolution No. 4836 (Snyder/Heid/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Execute the Transfer and Exchange of Real Property Between and with the Washington State Department of Transportation Regarding Phase II of the Auburn Environmental Park Chairman Wagner asked about the location of the drainage easement that the Department of Transportation (DOT) wants to reserve. Environmental Planning Manager Andersen stated that the easement to be reserved is for the entirety of the parcel. Planning Director Snyder responded to questions asked by Chairman Wagner regarding the settlement agreement between the City and Auburn Land Company, Resolution No. 4836, Exhibit D. Director Dowdy provided the Committee with some background information regarding how the State determined to begin the negotiations with the City for the land swap. Planning Director Snyder stated that in the agreement the City will receive $109,000.00 based on the difference in land values, the Sanitary Sewer fund will receive approximately $2M, there are two mitigation sites, one of which is certified and the other is not yet certified. The DOT is responsible for the maintenance and certification costs of the site which is not yet certified for the remaining five years. Planning Director Snyder responded to questions asked by Member Osborne regarding the cost of maintenance for the sites once both are certified. Member Osborne asked if the City will receive any wetland bank credits. Planning Director Snyder answered that the site is not a certified wetland bank for the State of Washington. Page 7 of 13 CA.A Page 10 of 108 Director Dowdy explained the site can also be leased to other entities to be used for wetland mitigation or can be used by the City for mitigation. The Committee and staff reviewed the vicinity maps. Planning Director Snyder commented on how this agreement will help to meet the Council’s long-term goal of acquiring land on both sides of SR167. Director Dowdy answered that the amount of the sewer work that will need to be completed in the area will depend on the future land use, in response to a question asked by Member Osborne. The Committee and staff discussed the cost of future sewer improvements that need to be made if the undeveloped properties are developed and coverage of cost if the improvement were to be greater than the $2M paid by the State. The Committee supported adoption of Resolution No. 4836. I. 2012 Arterial/Collector Crackseal Project (Wickstrom) Chairman Wagner asked if any portion of 105th Place could be cracksealed. Street Systems Engineer Wickstrom answered that the south bound portion of the roadway may be able to be cracksealed but the northbound land needs to be rebuilt. Chairman Wagner asked staff to examine the roadway and determine if a portion of the roadway could benefit from cracksealing. The Committee supported the selected roads for the project. J. Auburn Way South & M Street SE Intersection Improvements (Para) Traffic Engineer Para reported that staff, following the direction of the Committee, has moved forward with preliminary design on “Option 2,” adding a northwest bound right turn pocket and realignment of the westbound 17th Street SE intersection. Chairman Wagner asked how much Right-of-Way needs to the acquired prior to construction of the project. Traffic Engineer Para answered that based on the layout design the Right-of-Way needed would be approximately 2,000 square feet, but in final design that amount may be less. Assistant Director/City Engineer Selle explained that the project map shows the potential total impact area of the project and not the existing Right-of-Way versus new Right-of-Way. The Committee and staff discussed how much Right-of-Way would need to be acquired for construction of Option 2. Page 8 of 13 CA.A Page 11 of 108 Traffic Engineer Para stated that the majority of the project is in the existing City Right-of-Way. Traffic Engineer Para explained that with realigning 17th Street SE and normalizing the intersection, vehicles will be in a better position to see traffic coming from Auburn Way South and can then move more safely into the intersection. Chairman Wagner asked that staff do something to close the gap in the c-curb on M Street SE at the 17th Street SE intersection to prevent drivers from turning into the crosswalk area. Traffic Engineer Para stated that staff is currently planning on working with a consultant to complete the Option 2 design and are also putting together an application for a TIB grant for the construction phase. Para confirmed that drivers will have the ability to turn right on a red light on northbound Auburn Way S, at the M Street SE intersection, following a question asked by Member Osborne. Traffic Engineer Para answered questions asked by Member Osborne regarding the right turn movement from Auburn Way S on to M Street SE. K. 2013 - 2018 Transportation Improvement Program Annual Update (Para) Traffic Engineer Para explained that included in the memo is a list of the projects being removed from the Transportation Improvement Program (TIP) because they are completed, a list of projects being placed in the Comprehensive Transportation Plan, and three projects which are grant funded and being added to the TIP. Chairman Wagner suggested reviewing the draft Transportation Improvement Program (TIP) “page by page.” The Committee agreed. Member Osborne suggested a project including installation of a signal at 12th Street SE/M Street SE be included in the TIP due to the pending Community Center project. Chairman Wagner agreed and asked that the project be included for 2018. Chairman Wagner asked how the Projects of Regional Significance are selected. Traffic Engineer Para explained that there is criteria in PSRC’s TIP programming that outlines what qualifies a project to be regionally significant. The six projects are included so PSRC may track them in the larger regional TIP. Traffic Engineer Para stated that TIP #58, AWS Corridor Improvements, includes the capacity projects on SR164, following a question asked by Chairman Wagner. The Committee and staff discussed encouraging Green River Community College Page 9 of 13 CA.A Page 12 of 108 and possibly the Auburn School District to become funding partners on certain projects. TIP #24 – Academy Drive Multi-Use Trail: Chairman Wagner asked if the project has been submitted for any grants. Traffic Engineer Para answered that there have not been any grants that the project would have been competitive in to date and the project has not been labeled as a project of importance, compared to the other projects currently being worked on. Traffic Engineer Para answered questions asked by Member Osborne regarding future planning of the project and grant funding. TIP #54 – Kersey Way Study: Traffic Engineer Para explained that in 2013 and 2014 there is a major Comprehensive Plan update scheduled and because there is potential for development in the area staff decided to move the project out until the Comprehensive Plan update with the new land use assumptions for the City is complete. Chairman Wagner suggested funding part of the project, to determine Right-of- Way and stream side problems in 2013. Chairman Wagner spoke about making the list of TIP projects compatible with the transportation priority matrix developed at the Council’s transportation retreat. TIP #3 – Auburn Way Corridor Imp. (4th Street NE to 4th Street SE): Chairman Wagner asked that the need for coordination between the City and the State in regards to the traffic signal at Auburn Way and SR18 and how it related to system operation be included on the TIP sheet. Traffic Engineer Para noted that the project is not a capacity improvement, but rather the scope includes pedestrian accessibility and appearance. Chairman Wagner questioned the scope of work and the total expenditures for the project and noted that the project needed to be reviewed by staff. TIP #4 – I Street NE Corridor (45th Street NE to S 277th Street): The Committee and staff discussed whether or not the City is meeting the terms of an agreement with RPG by pushing out the project until 2018. Vice-Chair Peloza spoke about the importance of the project, with I Street NE being a corridor, to facilitate better north/south traffic flow. Traffic Engineer Para stated that the real priority from a traffic perspective is S 277th Street because there are existing north/south corridors and I Street NE is more of a developer dependant corridor project. TIP #6 – S 277th (Auburn Way N to Green River Bridge): Assistant Director/City Engineer Selle explained that obtaining the $1M grant for design work on this Page 10 of 13 CA.A Page 13 of 108 project will put the City in a better position to apply for additional grant funds for construction. TIP #7 15th Street SE Reconstruction: Chairman Wagner suggested including a general statement that says the City will seek funding from partners who contribute to the deterioration of the road. TIP #10 F Street SE (4th Street SE to Auburn Way S): Traffic Engineer Para stated that staff does receive requests from residents for some improvements on F Street, but most are related to pavement condition, in response to a question asked by Chairman Wagner. Traffic Engineer Para stated staff is waiting for the M Street Underpass Project to be completed prior to applying for funding for this project. Traffic Engineer Para and Assistant Director/City Engineer Selle addressed questions asked by Chairman Wagner regarding the effort put into refining cost estimate on the TIP projects for each yearly update. TIP #11 - M Street NE (E Main Street to 4th Street NE): The Committee and staff discussed the future importance of this project and development that may lead to the need to increase capacity through this portion of the M Street Corridor. Traffic Engineer Para answered questions asked by Vice-Chair Peloza regarding the future impact of operating budgets estimates for projects. TIP #58 – Auburn Way South Corridor Imp. Fir Street SE to Hemlock Street SE: Assistant City Engineer Gaub stated that the project is not in the property acquisition phase and some design work needs to be completed prior to moving into that phase of the project, in response to questions asked by Member Osborne. TIP #62 – AWS Streetscape Improvements (SR18 to M Street SE): Traffic Engineer Para said that the total project cost is so great due to Right-of-Way requirements, in response to a question asked by Chairman Wagner. TIP #18 – 8th Street NE and SE 104th Street Intersection Improvements: Traffic Engineer Para explained that construction of a roundabout has been ruled out due to geography, topography, and geometry of the intersection and the existing roadways, in response to a question asked by Chairman Wagner. The Committee and Traffic Engineer Para discussed how staff prioritizes the intersection projects. TIP #21 – C Street NW and West Main Street: Chairman Wagner suggested moving some of the planning for intersection improvements into 2013. Vice-Chair Peloza agreed. Page 11 of 13 CA.A Page 14 of 108 TIP #50 – ITS Dynamic Message Signs: The Committee and staff discussed how dynamic signs could be used in the City and what the value of the signs may be. Traffic Engineer Para pointed out that the project will most likely be a grant funded project. TIP #59- Auburn Ave NE & 3rd Street NE Pedestrian & Access Improvements: Traffic Engineer Para stated that staff has applied for a pedestrian and bicycle safety grant to fund the project. The scope of the project includes rebuilding the signal at 3rd Street NE/Auburn Ave NE, improving the pedestrian routes through the entire complex of surrounding intersections, creating a new pedestrian crossing at the 3rd Street NE/Auburn Ave NE intersection, and modifying the signal at Auburn Way and 4th Street NE. A northbound left turn movement on 3rd Street NE is also included in the scope. TIP #63 – 29th Street SE & R Street SE: Traffic Engineer Para stated that this project is a long term project developed during the last Comprehensive Plan update, in response to a question asked by Chairman Wagner. Director Dowdy answered questions asked by Member Osborne regarding Phase 2 of the M Street SE Underpass Project. TIP #47 – Environmental Park Roadway Improvements Study: Chairman Wagner asked that this project be moved up due to discussions at the Council Retreat regarding economical development in the Environmental Park area. Traffic Engineer Para stated the draft TIP was reviewed by the Planning and Community Development Committee on July 9, 2012. L. Capital Project Status Report (Gaub) Assistant City Engineer Gaub was present. There were no questions from the Committee. M. Activities Matrix (Dowdy) There were no questions or comments from the Committee. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:48 p.m. Approved this _________day of ___________, 2012. Page 12 of 13 CA.A Page 15 of 108 _____________________________ _______________________________ Rich Wagner Jennifer Rigsby Chairman Public Works Department Secretary Page 13 of 13 CA.A Page 16 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-19 Date: July 31, 2012 Department: Public Works Attachments: Permit Conditions Auburn Adventist Academy Half Marathon Layout Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 12-19 for Auburn Adventist Academy. Background Summary: Auburn Adventist Academy has requested a Right-of-Way Use Permit for a half-marathon fundraising event to support education on Sunday, May 5, 2013 from 6 am to 12 pm. The route for the half-marathon course (13 mi) starts on 32nd Street SE and heads east to Academy Drive SE, south to east at Lemon Tree Lane SE to 35th Way SE to Orchard Street SE to 37th Street SE to 148th Ave SE and out into King County where there is a turn-around for the course and it comes back into the City the way it went out. The runners are to move with the direction of traffic and stay inside the coned area on either side of the street. The applicant will provide for and set up all traffic control, no parking notification and Police and/or certified flaggers are to control intersection during the event. The race course is to be cleared of all runners prior to removal of any traffic control or Police and/or certified flaggers. The applicant is also required to notify the surrounding neighborhoods and residents of the event including parking restrictions, road closures and controlled intersection prior to the event. Please see attached conditions and course map for additional requirements and event details. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:August 6, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 17 of 108 Right-of-Way Use Permit Special Conditions for ROW Use Permit #12-19 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code under ACC 8.12 3. Applicant shall keep the public ROW free of litter and drink or food waste. 4. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 5. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 6. Applicant will send notification to neighborhood prior to event to acknowledge the run and event. The notification is to include information regarding the street closures, no parking restrictions and Police or Flagger controlled intersections. Notification to neighborhood shall be mailed via the US Postal Service a minimum of 30 days prior to the event. 7. Applicant will provide set up and removal of traffic control for the event. 8. Applicant is to assure the right-of-way area will be open for emergency response if needed. 9. Applicant will coordinate and provide for off-duty Police personnel or Certified Flaggers to control marked intersections during the entire event. CA.B Page 18 of 108 10. Applicant shall set up no parking notification signs two days prior to the event for the event that state the event date and time, applicant contact information and Right of Way Use Permit Number. 11. Applicant shall cone off race course on both sides of the street, 6-8 feet from the curb and/or shoulder, maintaining a minimum of 20 feet of travel lane along the roadway. Race course shall follow the direction of traffic flow. 12. Participants are to remain within marked course route, either on sidewalk or within closed roadway areas. 13. Race course is to be cleared of all participants prior to removal of any traffic control devices or off-duty Police or Certified Flaggers. 14. Access to and from those parcels that are owned by private parties in the area of the street closures shall be maintained. 15. Cones and traffic control devices on Academy Dr SE and in the Lemon Tree Neighborhood shall be placed so as to not block adjacent driveway access or side streets. CA.B Page 19 of 108 CA.B Page 20 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 12-23 Date: July 31, 2012 Department: Public Works Attachments: Permit Conditions Auburn Days Festival Map Auburn Days Fun Run Map Budget Impact: $0 Administrative Recommendation: Approve Right-of-Way Use Permit No. 12-23 for Auburn Days Festival and Fun Run Background Summary: Right-of-Way Use permit 12-23 is a request from Auburn Days (formerly Auburn Good Ol' Days) to use certain streets for their annual Auburn Days Festival from 9:00 am, August 10th through 8:00 pm, August 12, 2012. See the attached map for details. This festival includes the 5K Fun Run (see attached course map). The Fun Run will be held on August 10th from 7:00 pm to 9:00 pm. There will be approximately 200 people running between the hours of 7:00 pm and 8:00 pm. The running lane will be coned off and/or marked with arrows in addition to signs saying "Race in progress, watch for runners". The traffic control plan is attached and has been reviewed by Transportation Staff. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:August 6, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 21 of 108 RIGHT OF WAY USE PERMIT #12-23 AUBURN DAYS (formerly Auburn Good Ol’ Days) FESTIVAL AND FUN RUN AUGUST 10-12, 2012 CONDITIONS 1) Applicant shall provide a Certificate of Insurance with an additional insured endorsement naming the City as an additional insured throughout the duration of the permit. 2) Applicant shall provide a signed and notarized Hold Harmless agreement. 3) Applicant shall remove all litter, trash and debris from the event and keep the public ROW free of litter and drink or food waste upon expiration of this permit. 4) Applicant shall not use paint or use other permanent markings to mark or delineate spaces for booths, vendors, displays or otherwise mark the ROW, pavement, sidewalks, parking lots or hard surface with anything that is not removed by the applicant upon expiration of this permit. 5) Applicant shall provide access and maintain permitted space for Girl Dog Inc on Friday August 10th and Saturday August 11th. Girl Dog Inc is permitted under ROW #12-11 and located on the north side of East Main Street in front of the B Street Parking lot in the ROW at 137 E Main Street. The attached map for ROW #12-11 shall be part of and a condition of this permit. 6) The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: • The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. • The effect, if any, on public health, safety, and welfare if the authorization is granted. • Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. RIGHT OF WAY USE PERMIT #12-23 STREET CLOSURES AND TRAFFIC CONTROL Right-of-Way Use Permit #12-23 is a request from the Auburn Days to use the following streets for their annual Auburn Days Festival from 7:00 am, August 10th through 8:00 pm, August 12, 2012. Fun Run This festival includes the 5 K Fun Run (see attached course map). The Fun Run will be held on August 10th from 7:00 pm to 9:00 pm. There will be approximately 200 people running between the hours of 7:00 pm and 8:00 pm. CA.C Page 22 of 108 1. The running lane will be coned off and/or marked with arrows in addition to signs saying “Race in progress, watch for runners”. 2. Auburn Days will coordinate, provide for and secure representatives/volunteers to be posted at the intersections of; F St SE and 5th St SE, 6th St SE, 7th St SE, 8th St SE and 9th St SE to keep runners in the coned area, in addition to other locations as indicated on the attached course map. 3. Auburn Days will coordinate, provide for and secure police presence at locations as indicated on the attached course map. Festival street closures are as follows (see attached detour map) 1. Closure starting at 7:00 am on Friday, August 10th until 8:00 pm Sunday, August 12th: a. B Street NE from East Main Street to 1st Street NE b. B Street SE (Plaza) from East Main Street to the Safeway parking lot c. Alley north of East Main Street and south of 1st Street NE between Auburn Ave to Auburn Way North 2. Closure starting at 9:00 am on Friday, August 10th until 8:00 pm Sunday, August 12th: a. South Division Street from East/West Main Street to 1st Street SE/SW 3. Closure starting at 3:00 pm on Friday, August 10th until 8:00 pm Sunday, August 12th: a. East Main Street from Auburn Avenue to Auburn Way 4. Closures starting at 6:00 pm on Friday, August 10th until 8:00 pm Sunday, August 12th: a. Division Street from Main Street to 1st Street NE b. East/West Main Street from A Street NW/SW to Auburn Way (vendor access only) 5. Closure starting at 7:00 pm on Friday, August 10th until 8:00 pm on Sunday, August 12th: a. Auburn Ave/A Street SE from 1st Street NE to mid-block south of East Main Street, just north of the entrance into the Rainbow Café/Safeway parking lot b. 1st Street NE from Auburn Ave to Auburn Way 6. Parade Closure from 9:00 am until 3:00 pm on Saturday, August 11th: a. East Main Street from Auburn Way to M Street SE b. Side streets intersecting the parade route including L St. SE/NE, K St. SE/NE, J St. SE/NE, I St. SE/NE, H St. SE/NE, G St. SE/NE, F St. SE/NE, E St. SE/NE, D St. SE/NE, and A St. SW/NW will be temporarily closed to general traffic during the parade. 7. D St. SE/NE will remain accessible to the Police Department for ingress and egress during the parade. CA.C Page 23 of 108 CA.C Page 24 of 108 CA.C Page 25 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1025 Date: July 31, 2012 Department: Planning and Development Attachments: Budget Status Sheet Bid Tab Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommends City Council award Contract No. 12-15, to Eclipse Coatings, Inc. for Project CP1025, Hangars 9 and 10 Roof Repairs Background Summary: Hangers 9 & 10, located at the north end of Auburn Municipal Airport are approximately 15 years old and have been plagued with roof leaks since soon after their construction. The contract provides for the preparation of the existing metal roof decks to receive an acrylic elastomeric roof coating system. Environmental conditions require that this system be installed during the month of August to meet humidity and temperature requirements. The Contract includes a joint labor and materials 10 year warranty. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Snyder/Burke Meeting Date:August 6, 2012 Item Number:CA.E AUBURN * MORE THAN YOU IMAGINEDCA.E Page 26 of 108 BUDGET STATUS SHEET Project No: CP1025 Project Title: Auburn Municipal Airport Hangers 9 & 10 Roof Repair Project Project Manager: Steven Burke Project Initiation Initiation Date: __October19, 2011_ Permision to Advertise Advertisement Date: __July 11, 2012_ Contract Award Award Date: ___________ Change Order Approval Date: July 31,2012 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2011 2012 Future Years Total 435 Fund - Airport 200,000 200,000 0 0 Total 0 0 200,000 0 200,000 Estimated Cost (Funds Needed) Activity Prior Years 2011 2012 Future Years Total Design Engineering - City Costs 0 Design Engineering - Consultant Costs 0 Property Acquisition 0 Property Acquisition - Consultant Costs 0 Construction Contract Bid 78,840 78,840 Authorizied Contingency (10%)7,840 7,840 Other - (Indicate what it is)0 Construction Engineering - City Costs 0 Construction Engineering - Consultant Costs 0 Total 0 0 86,680 0 86,680 N:\Construction\BUDGET\CP1025 BudgetStatusSheet.xls 1 of 1CA.E Page 27 of 108 CA.E Page 28 of 108 eGIS Planning Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 8/1/2012 CA.E Page 29 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-417 Date: July 31, 2012 Department: Public Works Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to enter into Consultant Agreeement No. AG-C-417 with Murray, Smith, and Associates, Inc. for Engineering Services for a Water Facilities Evaluation Study. Background Summary: The purpose of this study is to review the condition of above ground facilities and key transmission mains and to develop recommendations for the future replacement of portions or all of each facility. The City's Water Utility has a large infrastructure of existing facilities, including booster pump stations, pressure reducing stations, chlorination stations, reservoirs, etc., that, as they age, need to be maintained, refurbished, repaired, and/or replaced. Among the responsibilities of the City is to maintain those facilities in a manner which both maintains the system's reliability and safety, and is cost effective. A consultant was selected to assist the City in developing a long term plan for evaluating, maintaining, repairing, and replacing its existing facilities. A scope of work was developed in which the consultant will: Evaluate existing water facilities by evaluating records and conducting physical inspections of the site and the structural, electrical, and mechanical systems. Develop recommended improvements and life-cycle costs for each facility. Recommend future condition monitoring and evaluation efforts. This study is expected to be completed by December, 2013. City staff has selected Murray, Smith, and Associates Inc. to provide engineering services for this project The not-to-be-exceeded cost for this agreement is $176,400. There are sufficient funds in the 430 (Water) fund for 2012 and 2013 to complete this project. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Elwell AUBURN * MORE THAN YOU IMAGINEDCA.F Page 30 of 108 Meeting Date:August 6, 2012 Item Number:CA.F AUBURN * MORE THAN YOU IMAGINEDCA.F Page 31 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1112 Date: July 31, 2012 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 12-09, to Global Contractors, LLC on their low bid of $189,850.00 for Project No. CP1112, 2011/2012 Citywide Sidewalk Repair Project Background Summary: This project will repair damaged sidewalk on approximately 3 miles of streets throughout the City (see attached map) with an emphasis on fixing potential tripping hazards. This will mainly be accomplished by removing and replacing damage concrete sidewalk panels. Project areas were selected based on the severity of the damaged sidewalk in the area and citizen complaints. Construction of this project is anticipated to start in August 2012 and be complete in November 2012. A project budget contingency of $5,680 remains in the 328 (Capital Improvement) Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:August 6, 2012 Item Number:CA.G AUBURN * MORE THAN YOU IMAGINEDCA.G Page 32 of 108 Project No: CP1112Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _May 16, 2011________ Permission to Advertise Advertisement Date: _July 12, 2012___ Contract Award Award Date: ____________________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 Future Years Total 328 Fund - Capital Improvement Fund (Original Project Budget)200,000200,000 328 Fund - Capital Improvement Fund (Additional funds available for West Main St Sidewalks) 35,00035,000 Total00235,0000235,000 Funds Budgeted (Funds Available) BUDGET STATUS SHEET 2011/2012 Sidewalk Repair Project Date: July 27, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Total 0 0 235,000 0 235,000 Activity Prior Years 20112012 Future Years Total *Design Engineering - City Costs1,0001,000 Construction Contract Bid189,850189,850 Authorized Contingency (20%)37,97037,970 *Construction Engineering - City Costs500500 Total00229,3200229,320 * City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here. Prior Years 20112012 Future Years Total **328 Funds Budgeted ( )00(235,000)0(235,000) 328 Funds Needed00229,3200229,320 **328 Fund Project Contingency ( )00(5,680)0(5,680) 328 Funds Required 00000 ** ( # ) in the Budget Status Sections indicates Money the City has available. 328 Capital Improvement Budget Status Estimated Cost (Funds Needed) CA.G Page 33 of 108 BI D T A B U L A T I O N BI D T O T A L S S U M M A R Y Pr o j e c t N a m e : C P 1 1 1 2 , 2 0 1 1 / 2 0 1 2 S i d e w a l k R e p a i r P r o j e c t , C o n t r a c t 1 2 - 0 9 Pr e p a r e d b y : C i t y o f A u b u r n Bi d D a t e : EN G I N E E R ' S E S T I M A T E : 24 1 , 0 5 0 . 0 0 $ AV E R A G E B A S I C B I D A M O U N T : 2 3 3 , 6 7 4 . 3 1 $ BA S I C B I D S P R E A D A M O U N T : 1 1 1 , 8 4 0 . 0 0 $ B a s i c B I D A m o u n t S p r e a d $ S p r e a d % LO W B I D D E R : G l o b a l C o n t r a c t o r s , L L C 1 8 9 , 8 5 0 . 0 0 $ - $ 5 1 , 2 0 0 . 0 0 - 2 1 . 2 4 % Se c o n d B i d d e r : A s p h a l t P a t c h S y s t e m s 2 0 1 , 7 0 0 . 0 0 $ - $ 3 9 , 3 5 0 . 0 0 - 1 6 . 3 2 % TO T A L B i d ( N o T a x A p p l i c a b l e ) Gl o b a l C o n t r a c t o r s , L L C 18 9 , 8 5 0 . 0 0 $ As p h a l t P a t c h S y s t e m s 20 1 , 7 0 0 . 0 0 $ MV G L L C 20 7 , 6 0 0 . 0 0 $ He n d e r s o n P a r t n e r s 22 5 , 2 1 0 . 0 0 $ R. L . A l i a 22 6 , 5 0 0 . 0 0 $ No r T e c C o n s t r u c t i o n 23 4 , 2 2 0 . 0 0 $ Jo h a n s e n E x a v a t i n g 24 7 , 2 6 7 . 0 0 $ Ge n C o n P a c i f i c , I n c . 24 8 , 2 3 6 . 1 0 $ T. M i l l e r C o n s t r u c t i o n 25 4 , 4 7 0 . 0 0 $ RW S c o t t C o n s t r u c t i o n C o m p a n y 30 1 , 6 9 0 . 0 0 $ 7/ 2 6 / 1 2 7/ 2 7 / 2 0 1 2 ( 1 0 : 5 1 A M ) h: \ p r o j \ b i d t a b s \ C P 1 1 1 2 B T . x l s 1 CA.G Page 34 of 108 CA.G Page 35 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1211 Date: July 31, 2012 Department: Public Works Attachments: Budget Status Sheet Bid Tab Summary Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council award Contract No. 12-12, to T. Miller Construction on their low bid of $40,625.00 plus Washington State sales tax of $3,859.38 for a total contract price of $44,848.38 for Project No. CP1211, Downtown Sculpture Garden. Background Summary: This project include the design and construction of up to seven permanent foundations that will accommodate the installation of art sculptures throughout the Downtown area that will change annually. This project only focuses on the construction of the foundations. The artwork portion of the project is being administer by the Parks and Recreation Department through the Planning and Community Delvelopment Committee. See the attached vicinity map showing the proposed locations. A project increase of $20,848.00 within the 330 Local Revitalization Fund will be necessary, however it will not require a budget adjustment due to the deferment of Project No.CP1115, City Hall NW Plaza Improvements. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:August 6, 2012 Item Number:CA.H AUBURN * MORE THAN YOU IMAGINEDCA.H Page 36 of 108 Project No: CP1211 Project Title: Project Manager: Kim Truong Project Initiation Initiation Date: _4/16/12_____ Permision to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 330 Local Revitalization Funds 50,000 50,000 001 Parks Professional Services 10,000 10,000 Total 0060,000060,000 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs 011,000 11,000 Design Engineering - Consultant Costs 010,500 10,500 Construction Estimate 044,484 44,484 Authorized Contingency 04,500 4,500 Construction Engineering - City Costs 010,000 10,000 Total 0080,484080,484 Prior Years 20112012 2013 Total *330 Funds Budgeted ( )00(50,000)0 (50,000) 330 Funds Needed 0070,4840 70,484 *330 Fund Project Contingency ( )00000 330 Funds Required 0020,484020,484 Prior Years 20112012 2013 Total *001 Funds Budgeted ( )00(10,000)0 (10,000) 001 Funds Needed 0010,0000 10,000 *001 Fund Project Contingency ( )00000 001 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. 330 Local Revitalization Funds Budget Status 001 General Fund Budget Status BUDGET STATUS SHEET Downtown Sculpture Garden Date: July 30, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) H:\PROJ\CP1211-Downtown Sculpture Garden\Budget_Cost Estimate\Budget Status Sheet Sculpture Garden 3.28.12.xlsx 1 of 1CA.H Page 37 of 108 CA.H Page 38 of 108 Downtown Auburn Outdoor Sculpture Gallery Revised Locations As of 7/2/2012 *6 *7 *3 *2 *1 *4 *5 CA.H Page 39 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4848 - Public Works Project No. EM1203 Date: August 1, 2012 Department: Public Works Attachments: Resolution No. 4848 Budget Status Sheet Budget Impact: $0 Administrative Recommendation: City Council to approve Resolution No. 4848. Background Summary: The roof at the new Auburn Valley Humane Society building at 4910 A Street has had a history of leaks that Facilities staff has addressed through temporary repairs. Recently, Facilities staff determined that the roof had deteriorated to a condition where it could not safely serve the upcoming animal shelter operations, could negatively impact the current tenant improvement construction activity and could pose the potential for damage or other impacts to future building interior assets. Because of the need to address this situation immediately, Mayor Lewis, after consulting with Facilities and the City Attorney's Office, declared an emergency for the purposes of issuing an emergency repair contract for the replacement of the roof. This work was awarded on July 20, 2012 and notice to proceed was issued on July 27, 2012 following execution of all required contract documents. The work is anticipated to be completed by the week of August 6th. The condition of the roof was such that it could not be reasonably repaired on an interim or piecemeal basis, and the City did not have time to go out to bid on a regular project without leaving the roof in a condition where it could pose significant harm because of a delay in action. Under RCW 39.04.280, the Mayor has the authority to declare that an emergency situation exists, waive competitive bidding, and award all necessary contracts to address the situation. State law requires that "a written finding of the existence of an emergency must be made by the governing body and duly entered of record no later than two weeks following the award of the contract". The Council by its action would ratify the findings of the Mayor and his authorization of the emergency repair contract. Reviewed by Council Committees: Other: Legal, Planning AUBURN * MORE THAN YOU IMAGINEDRES.D Page 40 of 108 Councilmember:Wagner Staff:Snyder/Moore Meeting Date:August 6, 2012 Item Number:RES.D AUBURN * MORE THAN YOU IMAGINEDRES.D Page 41 of 108 ---------------------------- Resolution No. 4848 8.1.2012 Page 1 of 3 RESOLUTION NO. 4848 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, RATIFYING THE WAIVER OF COMPETITIVE BIDDING REQUIREMENT FOR EMERGENCY REPAIRS TO THE AUBURN VALLEY HUMANE SOCIETY BUILDING ROOF WHEREAS, Auburn City Code (“ACC”), Chapter 3.10 ACC, empowers the Mayor to waive certain contracting requirements in situations where public health and safety may be affected; and WHEREAS, Section 39.04.280(1)(e) of the Revised Code of Washington allows the City to waive competitive bidding for public works in case of an emergency; and WHEREAS, RCW 39.04.280(2)(b) allows the Mayor to declare an emergency situation to exist, and to waive competitive bidding requirements in order to award a contract. Provided, that the if a contract is awarded without competitive bidding, the Council and Mayor must enter written findings and enter them on the record within two weeks of awarding the contract; and, WHEREAS, On July 20, 2012, Facilities staff notified the Mayor that the roof of the building proposed to house the Auburn Valley Humane Society (“AVHS”) was leaking. In staff’s opinion, backed by a review by a design engineer, continued leaking could have caused the roof to collapse, jeopardizing the on-going tenant improvements. Based on staff’s recommendation, the Mayor authorized an emergency contract. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, HEREBY RESOLVES as follows: RES.D Page 42 of 108 ---------------------------- Resolution No. 4848 8.1.2012 Page 2 of 3 Section 1. The City Council and Mayor find as follows: a. That the roof at the AVHS building was leaking on and before July 20, 2012; b. That the roof was severely deteriorated at both the flat, built-up section and the sloped shingle section, that the plywood parapet surrounding the built up roofing area was also severely deteriorated, and that incorrectly installed flashing and a roof drain at an area of obvious ponding adjacent to the southeast corner of the structure created an additional risk of failure; c. That all of these areas showed signs of previous leaks. d. That, based on the existing condition of the roof, the inclement weather the previous week, and the possibility that continued leaking could jeopardize the on- going tenant improvements, it was impractical to use competitive bidding processes. Section 2. That, based on the findings in Section 1, the Council and Mayor declare that an emergency situation exists supporting the waiver of completive bidding for a contract to repair the AVHS building’s roof. Section 3. That, all prior acts by the Mayor and staff to effectuate the repairs of the roof are hereby ratified and confirmed. Section 4. That the Mayor is authorized to implement such further administrative procedures as may be necessary to carry out the directives of this legislation. Section 5. That this Resolution shall take effect and be in full force upon passage and signatures hereon. RES.D Page 43 of 108 ---------------------------- Resolution No. 4848 8.1.2012 Page 3 of 3 Dated and Signed this _____ day of _________________, 2012. CITY OF AUBURN ________________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney RES.D Page 44 of 108 Contract No: EM1203Project Title: Project Manager: Lisa Moore Project Initiation Initiation Date: 7/20/12 Permision to Advertise Advertisement Date: ________ Contract Award Award Date: 7/20/12 Change Order Approval Date: July 31,2012 Contract Final Acceptance Funding Prior Years 20112012 Future Years Total 505.00.524.500.48 FAC Repairs and Maint.160,858 160,858 0 0 Funds Budgeted (Funds Available) BUDGET STATUS SHEET Emergency Roof Replacement The "Future Years" column indicates the projected amount to be requested in future budgets. Total00160,8580160,858 Activity Prior Years 20112012 Future Years Total Design Engineering - City Costs 0 Design Engineering - Consultant Costs 0 Property Acquisition 0 Property Acquisition - Consultant Costs 0 Construction Contract Bid 53,848 53,848 Authorizied Contingency (10%)0 Other - (Indicate what it is)0 Construction Engineering - City Costs 0 Construction Engineering - Consultant Costs 0 Total0053,848053,848 Estimated Cost (Funds Needed) C:\Users\tkriss\Desktop\EM1203BudgetStatusSheet.xls1 of 1RES.D Page 45 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4845 – Property Abatement for 2121 Pike Street NE, Auburn, WA 98002 Date: July 30, 2012 Department: Planning and Development Attachments: Resolution No. 4845 Findings of Fact Photos Budget Impact: $0 Administrative Recommendation: Planning and Community Development Committee recommends that the City Council introduce and adopt Resolution No. 4845. Background Summary: The City of Auburn conducts progressive code enforcement action in accordance with Chapter 1.25 (Civil Penalties for Violations) and other applicable Titles and Chapters of the Auburn City Code. The City of Auburn h opened two code compliance cases for 2121 Pike Street on March 29, 2012 and April 27, 201, respectively, following the issuance of Notices to Correct Violations for code violations pertaining to unsecured structures and overgrown vegetations. The City obtained immediate action from Bank of America, the mortgage holder at the time, on securement of the structure. However, for the April 27, 2012 code violation, Bank of America had sold its ownership interest to another party who has not been responsive. The City has progressed through the code compliance process without substantive and appropriate compliance efforts by the ownership entity. Following consultation with the Mayor's Office and the City Attorney's Office, Planning and Development staff have determined that the current condition of this property pertaining to vegetation and structural condition warrant abatement action by the City of Auburn. The passage of this Resolution would authorize the Mayor or designee to engage in substantive abatement action. The condition of the property and the structure present, in staff's professional determination, a threat to the public health, safety and welfare of the residents of the surrounding properties and negatively impacts the community's quality of life. Following passage of the Resolution by the City Council, staff will contract with a qualified service provider to conduct cleanup of the exterior portions of the property and to secure the structure against entry. Staff anticipates that there may be a need to conduct on-going clean up and securement activity until the City can obtain compliance action from the ownership entity. All costs associated with first time and on-going AUBURN * MORE THAN YOU IMAGINEDDI.A Page 46 of 108 abatement actions will be applied as a lien against the property that will have to be paid in order for any future sale of the property to occur. Separately, Planning and Development staff will work with the City Attorney's Office to obtain warrant authority from King County Superior Court to access the interior of any structures on the subject property to conduct needed clean up and removal in order to reduce potential threats to the public health, safety and welfare. The warrant authority is required because of constitutional protections. Upon receipt of the warrant, the City will direct a contractor to conduct necessary cleanup and removal actions. Any costs associated with this work will be applied as a lien against the property that will have to be paid in order for any future sale of the property to occur. The City will also track and apply all administrative costs (staff time, court cots, filing fees, etc.) associated with the conduct of abatement against this property and apply them as a lien against the property as well. The Planning and Development Department has adequate budget capacity to cover anticipated costs associated with abatement actions potentially through the remainder of the calendar year. These anticipated costs range between $750 and $1,000. The Planning and Community Development Committee recommended approval of Resolution No. 4845 to the full City Council at its July 23, 2012 regular meeting. Reviewed by Council Committees: Planning And Community Development Other: Mayor's Office, City Attorney's Office Councilmember:Wagner Staff:Snyder Meeting Date:August 6, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 47 of 108 ---------------------------- Resolution No. 4845 July 19, 2012 Page 1 of 4 RESOLUTION NO. 4845 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY TO EXPEND FUNDS TO ABATE THE WEED AND VEGETATION NUISANCE AT 2121 PIKE STREET NE, IN THE CITY OF AUBURN WHEREAS, Title 8 of the Auburn City Code (ACC) provides for an enforcement mechanism for the City to address abatement of nuisances and enforcement of laws against unlawful activity involving overgrown vegetation, uncut grass and weeds; and WHEREAS, the code provisions empower the City to take corrective action when efforts to have the property owner cure the nuisance problem have been unsuccessful; and WHEREAS, City Code Enforcement staff have met with, communicated with, given correction notices and issued infractions to the owner of the property at 2121 Pike Street NE, in the City of Auburn (“Property”), which efforts have been inadequate to prompt the owners to correct the nuisance conditions at that property; and WHEREAS, because the uncut vegetation and weeds present a danger to public health, safety and welfare it is appropriate that the City take appropriate steps to abate the nuisance conditions on said property and to take all steps provided in code to recover the City’s costs of such corrective action. DI.A Page 48 of 108 ---------------------------- Resolution No. 4845 July 19, 2012 Page 2 of 4 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. Findings of Nuisance. That the City Council makes the following findings: (a) That the property located at 2121 Pike Street NE in Auburn contains weeds and overgrown vegetation in violation of ACC 8.12 and 8.20. (b) That the condition of the Property constitutes a nuisance, as described in exhibit A, that warrant abatement under ACC 8.12 and 8.20, specifically due to unmaintained brush and other vegetation which may create an insect or rodent harborage and grass and ground cover exceeding a height of 12 inches that create a fire hazard. (c) That the condition of the Property, as described in exhibit A, is detrimental to health, safety and welfare of the public that necessitates corrective action to preserve the public health, safety and welfare (d) That the City has provided the property owners with notice of the violations, the nuisance conditions, and necessary remedial action and they have all failed to take corrective action. Section 2. Authorization for Abatement and Cost Recovery. That if the nuisance conditions herein described are not fully corrected within three days of receipt of written notice of abatement of these nuisance conditions to the person(s) or entity owning, occupying or controlling such premises, the Mayor is authorized to utilize City resources to correct and abate the nuisance conditions DI.A Page 49 of 108 ---------------------------- Resolution No. 4845 July 19, 2012 Page 3 of 4 at said Property, to record all costs of abatement, and to take all legal steps to recover these costs from the person(s) or entity owning or controlling the premises. Section 3. Continuing Abatement Authorization. That after the Mayor has exercised the authority granted in Section 2, the Mayor finds that any of the above findings describe the condition of the Property, the Mayor is authorized to again give notice of abatement to the person(s) or entity owning, occupying or controlling such premises and, if no corrective action is taken within three days of the date of receipt of the notice, to again utilize City resources to correct and abate the nuisance conditions at said Property and take all legal steps to recover the costs from the person(s) or entity owning or controlling the premises. Section 4. Administrative Procedures. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 5. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures. Dated and Signed this _____ day of _________________, 2012. CITY OF AUBURN __________________________ PETER B. LEWIS, MAYOR ATTEST: DI.A Page 50 of 108 ---------------------------- Resolution No. 4845 July 19, 2012 Page 4 of 4 _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney DI.A Page 51 of 108 DI.A Page 52 of 108 DI.A Page 53 of 108 DI.A Page 54 of 108 DI.A Page 55 of 108 DI.A Page 56 of 108 DI.A Page 57 of 108 DI.A Page 58 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4846 – Property Abatement Action for 3102 O Street SE, Auburn, WA 98002 Date: July 30, 2012 Department: Planning and Development Attachments: Resolution No. 4846 Finds of Fact and Conclusions of Law Resolution No. 4846 Photos Budget Impact: $0 Administrative Recommendation: Planning and Community Development Committee recommends that the City Council introduce and adopt Resolution No. 4846. Background Summary: The City of Auburn conducts progressive code enforcement action in accordance with Chapter 1.25 (Civil Penalties for Violations) and other applicable Titles and Chapters of the Auburn City Code. The City of Auburn has opened three code compliance cases for 3102 O Street SE in 2010 and 2011 - with the last opened case in 2011 still open - following the issuance of Notices to Correct Violation for code violations pertaining to overgrown vegetation, garbage and unsecured structures. The City has progressed through the code compliance process without substantive and appropriate compliance efforts by the ownership entity. Following consultation with the Mayor's Office and the City Attorney's Office, Planning and Development staff have determined that the current condition of this property pertaining to vegetation and structural condition warrant abatement action by the City of Auburn. The passage of this Resolution would authorize the Mayor or designee to engage in substantive abatement action. The condition of the property and the structure present, in staff's professional determination, a threat to the public health, safety and welfare of the residents of the surrounding properties and negatively impacts the community's quality of life. Following passage of the Resolution by the City Council, staff will contract with a qualified service provider to conduct cleanup of the exterior portions of the property and to secure the structure against entry. Staff anticipates that there may be a need to conduct on-going clean up and securement activity until the City can obtain compliance action from the ownership entity. All costs associated with first time and on-going abatement actions will be applied as a lien against the property that will have to be paid in order for any future sale of the property to occur. AUBURN * MORE THAN YOU IMAGINEDDI.B Page 59 of 108 Separately, Planning and Development staff will work with the City Attorney's Office to obtain warrant authority from King County Superior Court to access the interior of any structures on the subject property to conduct needed clean up and removal in order to reduce potential threats to the public health, safety and welfare. The warrant authority is required because of constitutional protections. Upon receipt of the warrant, the City will direct a contractor to conduct necessary cleanup and removal actions. Any costs associated with this work will be applied as a lien against the property that will have to be paid in order for any future sale of the property to occur. The City will also track and apply all administrative costs (staff time, court cots, filing fees, etc.) associated with the conduct of abatement against this property and apply them as a lien against the property as well. The Planning and Development Department has adequate budget capacity to cover anticipated costs associated with abatement actions potentially through the remainder of the calendar year. These anticipated costs range between $1,500 and $2,000. The Planning and Community Development Committee recommended approval of Resolution No. 4846 to the full City Council at its July 23, 2012 regular meeting. Reviewed by Council Committees: Planning And Community Development Other: Mayor's Office, Attorney's Office Councilmember:Wagner Staff:Snyder Meeting Date:August 6, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 60 of 108 ---------------------------- Resolution No. 4846 July 19, 2012 Page 1 of 4 RESOLUTION NO. 4 8 4 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY TO EXPEND FUNDS TO ABATE THE LITTER, JUNK, WEED AND ATTRACTIVE NUISANCE AT 3102 O STREET SE, IN THE CITY OF AUBURN WHEREAS, Title 8 of the Auburn City Code (ACC) provides for an enforcement mechanism for the City to address abatement of nuisances and enforcement of laws against unlawful activity involving junk, litter, debris and weeds; and WHEREAS, the code provisions empower the City to take corrective action when efforts to have the property owner cure the nuisance problem have been unsuccessful; and WHEREAS, City Code Enforcement staff have met with, communicated with, given correction notices and issued infractions to the owner of the property at 3102 O Street SE, in the City of Auburn (“Property”), which efforts have been inadequate to prompt the owners to correct the nuisance conditions at that property; and WHEREAS, because the litter, debris, weeds, and junk present a danger to public health, safety and welfare it is appropriate that the City take appropriate steps to abate the nuisance conditions on said property and to take all steps provided in code to recover the City’s costs of such corrective action. DI.B Page 61 of 108 ---------------------------- Resolution No. 4846 July 19, 2012 Page 2 of 4 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. Findings of Nuisance. That the City Council makes the following findings: (a) That the property located at 3102 O ST SE in Auburn contains trash, litter, debris, overgrown vegetation in violation of ACC 8.12 and 8.20. (b) That the condition of the Property may reasonably be expected to attract young children and poses a danger to such children. (c) That the condition of the Property constitutes a nuisance, as described in exhibit A, that warrant abatement under ACC 8.12 and 8.20, specifically due to the maintenance of a structure that is a danger to others; filthy, littered or trash- covered premises; the presence of trash, litter, rags, debris, and other material, which provides harborage for insects, rodents, or other pests; garbage disposed of in a manner other than provided in the solid waste code; grass clippings, cut brush or cut weeds which may create an insect or rodent harborage; the improper and unpermitted storage of junk within a building; the unsecured entry ways; and grass and ground cover exceeding a height of 12 inches. (d) That the condition of the Property, as described in exhibit A, is detrimental to health, safety and welfare of the public and is a source of filth that necessitates corrective action to preserve the public health, safety and welfare DI.B Page 62 of 108 ---------------------------- Resolution No. 4846 July 19, 2012 Page 3 of 4 (e) That the City has provided the property owners with notice of the violations, the nuisance conditions, and necessary remedial action and they have all failed to take corrective action. Section 2. Authorization for Abatement and Cost Recovery. That if the nuisance conditions herein described are not fully corrected within three days of receipt of written notice of abatement of these nuisance conditions to the person(s) or entity owning, occupying or controlling such premises, the Mayor is authorized to utilize City resources to correct and abate the nuisance conditions at said Property, to record all costs of abatement, and to take all legal steps to recover these costs from the person(s) or entity owning or controlling the premises. Section 3. Continuing Abatement Authorization. That after the Mayor has exercised the authority granted in Section 2, the Mayor finds that any of the above findings describe the condition of the Property, the Mayor is authorized to again give notice of abatement to the person(s) or entity owning, occupying or controlling such premises and, if no corrective action is taken within three days of the date of receipt of the notice, to again utilize City resources to correct and abate the nuisance conditions at said Property and take all legal steps to recover the costs from the person(s) or entity owning or controlling the premises. DI.B Page 63 of 108 ---------------------------- Resolution No. 4846 July 19, 2012 Page 4 of 4 Section 4. Administrative Procedures. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 5. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures. Dated and Signed this _____ day of _________________, 2012. CITY OF AUBURN __________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney DI.B Page 64 of 108 DI.B Page 65 of 108 DI.B Page 66 of 108 DI.B Page 67 of 108 DI.B Page 68 of 108 DI.B Page 69 of 108 DI.B Page 70 of 108 DI.B Page 71 of 108 DI.B Page 72 of 108 DI.B Page 73 of 108 DI.B Page 74 of 108 DI.B Page 75 of 108 DI.B Page 76 of 108 DI.B Page 77 of 108 DI.B Page 78 of 108 DI.B Page 79 of 108 DI.B Page 80 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4842 Date: July 31, 2012 Department: Public Works Attachments: Resolution No. 4842 Schedule A Budget Impact: $0 Administrative Recommendation: Finance Committee recommend City Council adopt Resolution 4842. Background Summary: Staff recommends the surplus of the following equipment: P046B 2005 Ford Taurus VIN 1FAFP532X6A145586 Fixed Asset Number 55000 P046B This Police car was destroyed in a fire on July 4, 2012 and is a total loss; and is recommended to be surplused in order to be removed to the scrap yard. 6516C 2004 Ford Water Service Truck VIN 1FDAW56P34EC57579 Fixed Asset Number 55000 6516C This Service truck is 8 years old and has been replaced. At this time there are no other City departments that would utilitze this type of equipment and it is best for the City to realize the money from sale than to continue to allow the general overall condition to deteriorate by sitting idle, further diminishing its' resale value. Water Distribution Inventoried Parts as listed on Schedule A of Resolution 4842. The Water Utility is no longer using a number of parts that were purchased and logged into inventory. These parts are no longer used due to the parts becoming obsolete and changes in City standards. Many of the parts were able to be returned to the vendors for credit or reimbursement; however, some could not be returned. It is requested that the parts be surplused and sold online or as scrape to realize a portion of the purchase price. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Bailey Meeting Date:August 6, 2012 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 81 of 108 ----------------------------- Resolution No. 4842 July 23, 2012 Page 1 of 2 RESOLUTION NO. 4842 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn Public Works Department has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an appropriate charitable non- profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property through appropriate sale or donation to another governmental agency or charitable non-profit entity. Public Works The following police car was destroyed in a fire and is a total loss: P046B 2005 Ford Taurus VIN 1FAFP532X6A145586 Fixed Asset Number 55000 P046B DI.C Page 82 of 108 ----------------------------- Resolution No. 4842 July 23, 2012 Page 2 of 2 The following vehicle has been replaced and is past it’s useful life: 6516C 2004 Ford Water Service Truck VIN 1FDAW56P34EC57579 Fixed Asset Number 55000 6516C The parts attached on Schedule A are no longer used by the water utility. Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. CITY OF AUBURN ________________________________ PETER B. LEWIS ATTEST: MAYOR ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.C Page 83 of 108 SCHEDULE A Inventory Number Description Quantity CAP-1.50GALIP 1 1/2" Galvanized Iron Pipe Thread Cap 5 CAP-2GALIP 2" Galvanized Iron Pipe Thread Cap 13 COU-.75GAL 3/4" Coupling Standard Galvanized 11 COU-1.50GAL 1 1/2 " Galvanized Coupling Standard 4 COU-1GAL 1" Coupling Standard Galvanized 10 COU-1X.75REDGAL 1" X 3/4" Reducing Coupling Galvanized 4 ELB-.7590GAL 3/4" 90° Elbow Galvanized 26 ELB-.7590STRGAL 3/4" 90° Street Elbow Galvanized 15 ELB-1.5090GAL 1 1/2" 90° Elbow Galvanized 26 ELB-1.5090STRGAL 1 1/2" 90° Street Elbow Galvanized 14 ELB-190GAL 1" 90° Elbow Galvanized 23 ELB-190STRGAL 1" 90° Street Elbow Galvanized 31 ELB-6MJ11.25DI 6" Mechanical Joint 11 1/4° Elbow DI 2 ELB-8MJDICROSS 8" Mechanical Joint Cross Ductile Iron 1 NIP-.75XCLOGAL 3/4" X Close Nipple Galvanized 78 NIP-1.50X3GAL 1 1/2" X 3" Nipple Galvanized 6 NIP-1.50X4GAL 1 1/2" X 4" Nipple Galvanized 6 NIP-1.50X5GAL 1 1/2" X 5" Nipple Galvanized 19 NIP-1X3GAL 1" X 3" Nipple Galvanized 1 PIP-1.50SCH40GAL 1 1/2" Schedule 40 Galvanized Pipe 84 PIP-2SCH40GAL 2" Schedule 40 Galvanized Pipe 21 PLU-.75GALIP 3/4" Galvanized Iron Pipe Thread Plug 37 PLU-1.50GALIP 1 1/2" Galvanized Iron Pipe Thread Plug 8 PLU-1GALIP 1" Galvanized Iron Pipe Thread Plug 19 PLU-2GALIP 2" Galvanized Iron Pipe Thread Plug 12 RED-4PEX3MJDI 4" Plain End X 3" Mechanical Joint 2 Reducer Ductile Iron, Cement Lined RED-6FLX4MJDI 6" Flange X 4" Mechanical Joint 1 Reducer Ductile Iron, Cement Lined RED-6MJX4FLDI 6" Mechanical Joint X 4" Flange 1 Reducer Ductile Iron, Cement Lined TEE-.75GAL 3/4" Tee Galvanized, Female Iron 9 Pipe X Female Iron Pipe X Female Iron Pipe TEE-1.50GAL 1 1/2" Tee Galvanized, Female Iron 5 Pipe X Female Iron Pipe X Female Iron Pipe TEE-1GAL 1" Tee Galvanized, Female Iron Pipe 10 X Female Iron Pipe X Female Iron Pipe TEE-2GAL 2" Tee Galvanized, Female Iron Pipe 18 X Female Iron Pipe X Female Iron Pipe TEE-8X4MJDI 8" Mechanical Joint X 8" Mechanical 1 Joint X 4" Mechanical Joint Tee Ductile, Cement Lined UNI-.75GAL 3/4" Union Galvanized Female Iron 5 Pipe X Female Iron Pipe 24" MJ X 24" MJ Butterfly Valve 1 10" Spool 2' 9/16" Long 125 LB Flange 1 Romac Fabricated Steel Taping Sleeve - 30"1 Romac Fabricated Steel Taping Sleeve - 16"1 DI.C Page 84 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4831 Date: July 18, 2012 Department: Public Works Attachments: Resolution No. 4831 Revised TIP #6 Revised TIP #43 New TIP #22 Budget Impact: $0 Administrative Recommendation: Planning and Community Development Committee to recommend that the City Council adopt Resolution No. 4831. Background Summary: The purpose of this Resolution is for the City Council to set a time and date for a public hearing to amend the 2012-2017 Transportation Improvement Program. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Backus Staff:Para Meeting Date:August 6, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 85 of 108 --------------------------- Resolution No. 4831 July 17, 2012 Page 1 of 3 RESOLUTION NO. 4831 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, SETTING A HEARING DATE IN RELATION TO AMENDING THE 2012-2017 TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY OF AUBURN PURSUANT TO R.C.W. CHAPTER 35.77 WHEREAS, the City of Auburn was provided notification by the Puget Sound Regional Council and the Washington State Department of Transportation about three grant awards totaling $3,913, 808; and WHEREAS, as part of the award, the City is required to add the projects to the 2012-2017 Transportation Improvement Program (TIP) and the Washington State Transportation Improvement Program (STIP) in order to be eligible to obligate the awarded funds; and WHEREAS, RCW 35.77.010 requires that the legislative body of each City is required to prepare and adopt a Comprehensive Transportation Improvement Program (TIP) for the ensuing six years. The program may at any time be revised by a majority of the legislative body of a City, but only after conducting a public hearing. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: DI.D Page 86 of 108 --------------------------- Resolution No. 4831 July 17, 2012 Page 2 of 3 Section 1. PURPOSE. The purpose of this Resolution is for the City Council to set a time and date for a public hearing to amend the 2012-2017 Transportation Improvement Program. Section 2. NOTICE OF HEARING. The Council hereby directs that a notice specifying the time and place of the public hearing shall be published one time in a newspaper of general circulation and the notice shall also be posted in three public places. Such public notice shall precede the public hearing by at least 10 days. Section 3. DATE OF HEARING. Pursuant to the requirements of State law, a public hearing on said 2012-2017 Transportation Improvement Program will be held on the 20th day of August, 2012, at 7:30 p.m., or as soon thereafter as reasonably possible, in the Council Chambers of the Auburn City Hall at 25 West Main Street in Auburn, Washington, before the City Council. All persons interested in said 2012-2017 Transportation Improvement Program may attend and testify at said hearing. Section 4. AUTHORITY. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 5. EFFECTIVE DATE. This resolution shall be in full force and effect upon passage and signatures hereon. DI.D Page 87 of 108 --------------------------- Resolution No. 4831 July 17, 2012 Page 3 of 3 DATED and SIGNED this _____ day of July, 2012. CITY OF AUBURN _______________________________ PETER B. LEWIS MAYOR ATTEST: ________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ________________________ Daniel B. Heid, City Attorney DI.D Page 88 of 108 ARTERIAL STREET FUND (102)Capital Facilities Plan Six Year Capital Facilities Plan, 2012-2017 Special Revenue Fund Project Title: TIP # 6 Project No:c222a0 Project Type:Capacity Project Manager:TBD LOS Corridor ID# 15 Description: Budget: 2011YTD Actual201211 Budget BudgetExpendituresBudgetBalance - - - - - - - - - - - - Activity: (Previous Yrs)2011 YE 2013 Year End Total Project Funding Sources:Prior to 2011 Estimate 2012 Budget 2013 Budget Project Total Cost Unrestricted Street Revenue 19,085 - 100,000 156,600 119,085 278,385 Grants (Fed,State,Local)- - - 850,400 - 4,900,000 Traffic Impact Fees - - - - - 290,700 Other (Development Funds)*- - - - - 2,300,000 Other - - - - - - 19,085 - 100,000 1,007,000 119,085 7,769,085 Capital Expenditures: Design 19,085 - 102,700 1,007,000 121,785 1,281,785 Right of Way - - - - - 1,320,000 Construction - - - - - 5,170,000 19,085 - 102,700 1,007,000 121,785 7,771,785 Total Expenditures 2014 2015 2016 2017 2012-2017 Beyond 2017 Funding Sources: Unrestricted Street Revenue 2,700 - - - 259,300 - Grants (Fed,State,Local)170,300 3,879,300 - - 4,900,000 - Traffic Impact Fees - 290,700 - - 290,700 - Other (Development Funds)*1,300,000 1,000,000 - - 2,300,000 - Other - - - - - - 1,473,000 5,170,000 - - 7,750,000 - Capital Expenditures: Design 153,000 - - - 1,262,700 - Right of Way 1,320,000 - - - 1,320,000 - Construction - 5,170,000 - - 5,170,000 - 1,473,000 5,170,000 - - 7,752,700 - Grants / Other Sources: The annual maintenance costs for this project is estimated to be $27,250. Adopted Budget Total Expenditures: Budget Amendments Adjusted Budget Total Funding Sources: Total Expenditures: Forecasted Project Cost: Total Funding Sources: South 272nd 277th St Corridor Capacity & Non Motorized Trail Improvements The South 272nd/277th Street Corridor Capacity & Non-Motorized Trail project consists of the design, environmental permitting, right of way acquisition/dedication, and construction of intersection improvements and major roadway widening on S 277th St from Auburn Way North to L Street NE. The project components include adding two new eastbound through lanes, one new west bound through lane, a Class I separated non motorized trail, street lighting improvements, storm drainage improvements, streetscaping improvements, Intelligent Transportation System improvements, intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street NE, and I Street NE. Project length is approximately 3,300 feet. Progress Summary: Robertson Properties Group is participating in this project and is dedicating all necessary roadway frontage to the City. FHWA Grant was secured in 2012 for Design and ROW phases. Construction grant funding application will be submitted in 2012. Future Impact on Operating Budget: DI.D Page 89 of 108 ARTERIAL STREET FUND (102)Capital Facilities Plan Six Year Capital Facilities Plan, 2012-2017 Special Revenue Fund Project Title: Auburn Way South (SR-164) Corridor Safety Improvements TIP # 43 Project No:cpxxxx Project Type:Capacity Project Manager:TBD LOS Corridor ID# 4 Description: Budget: 2011YTD Actual201211 Budget BudgetExpendituresBudgetBalance - - - - - - - - - - - - Activity: (Previous Yrs)2011 YE 2012 Year EndTotal Project Funding Sources:Prior to 2011Estimate2012 Budget2013 BudgetProject TotalCost Unrestricted Street Revenue - - - - - - Grants (Fed,State,Local)- - - 250,000 - 2,333,108 Traffic Impact Fees - - - - - - PWTFL - - - - - - Other - - - - - - - - - 250,000 - 2,333,108 Capital Expenditures: Design - - - 250,000 - 312,210 Right of Way - - - - - 69,585 Construction - - - - - 1,951,313 - - - 250,000 - 2,333,108 TotalExpenditures 20142015201620172012-2017Beyond 2017 Funding Sources: Unrestricted Street Revenue - - - - - - Grants (Fed,State,Local)2,083,108 - - - 2,333,108 - Traffic Impact Fees - - - - - - PWTFL - - - - - - Other - - - - - - 2,083,108 - - - 2,333,108 - Capital Expenditures: Design 62,210 - - - 312,210 - Right of Way 69,585 - - - 69,585 - Construction 1,951,313 - - - 1,951,313 - 2,083,108 - - - 2,333,108 - G ra n t s /O t h e r S o u rc e s : Adopted Budget This project will improve access management, provide u-turns, upgrade transit stops and street lighting, widen to accomodate turn lanes and pedestrians and bicycles, upgrade pavement markings, install pedestrian signals and audible pedestrian push buttons, and upgrade traffic signals to change the phasing and to improve the visibility of the signal heads. Progress Summary: Grant funding was awarded in 2012 and does not require a local match. Future Impact on Operating Budget: This project will have no impact on the operating budget for street maintenance. Total Expenditures: Budget Amendments Adjusted Budget Total Funding Sources: Total Expenditures: Forecasted Project Cost: Total Funding Sources: DI.D Page 90 of 108 ARTERIAL STREET PRESERVATION FUND (105)Capital Facilities Plan Six Year Capital Facilities Plan, 2012-2017 Special Revenue Funds Project Title: West Valley Highway System Preservation (15th NW to 37th NW) Project No:cpxxxx TIP #22 Project Type:Non-Capacity Project Manager:Seth Wickstrom Budget: 2011YTD Actual201211 Budget BudgetExpendituresBudgetBalance - - - - - - - - - - - - Activity: (Previous Yrs)2011 YE 2013 Year EndTotal Project Funding Sources:Prior to 2011Estimate2012 Budget2013 BudgetProject TotalCost Artertial Preservation Fund - - - 560,000 - 5 6 0 ,0 0 0 Grant Funding(Federal, State, Local)- - - 560,000 - 5 6 0 ,0 0 0 Utility Tax - - - - - - REET2 - - - - - - Bond Proceeds - - - - - - - - - 1,120,000 - 1,120,000 Capital Expenditures: Design - - - 134,000 - 1 3 4 ,0 0 0 Right of Way - - - - - - Construction - - - 986,000 - 9 8 6 ,0 0 0 - - - 1,120,000 - 1,120,000 TotalExpenditures 20142015201620172012-2017Beyond 2017 Funding Sources: Artertial Preservation Fund - - - - 560,000 - Grant Funding(Federal, State, Local)- - - - 560,000 - Utility Tax - - - - - - REET2 - - - - - - Bond Proceeds - - - - - - - - - - 1,120,000 - Capital Expenditures: Design - - - - 134,000 - Right of Way - - - - - - Construction - - - - 986,000 - - - - - 1,120,000 - Grants / Other Sources: Total Expenditures: Budget Amendments Adjusted Budget Total Funding Sources: Total Expenditures: Forecasted Project Cost: Total Funding Sources: Description: The West Valley Highway System Preservation project will overlay the failing portions of the street pavement between 15th Street NW and 37th Street NW. This entails the installation of a leveling course, providing a 2”-3” thick asphalt concrete overlay, and includes minor surface utility adjustments. Progress Summary: FHWA STP Grant funding was secured in 2012. Future Impact on Operating Budget: None Adopted Budget DI.D Page 91 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4832 Date: July 18, 2012 Department: Public Works Attachments: Resolution No. 4832 Revised TIP #6 Revised TIP #43 New TIP #22 Budget Impact: $0 Administrative Recommendation: Planning and Community Development Committee to recommend that the City Council adopt Resolution No. 4832. Background Summary: The purpose of this Resolution is for the City Council to approve an amendment to the 2012-2017 Transportation Improvement Program recognizing grant awards for three city projects. Reviewed by Council Committees: Planning And Community Development, Public Works Councilmember:Backus Staff:Para Meeting Date:August 6, 2012 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 92 of 108 --------------------------- Resolution No. 4832 June 28th, 2012 Page 1 RESOLUTION NO. 4832 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING THE 2012-2017 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM OF THE CITY OF AUBURN PURSUANT TO RCW CHAPTER 35.77 WHEREAS, the City of Auburn was provided notification by the Puget Sound Regional Council and the Washington State Department of Transportation about three grant awards totaling $3,913, 808; and WHEREAS, as part of the award, the City is required to add the projects to the 2012-2017 Transportation Improvement Program (TIP) and the Washington State Transportation Improvement Program (STIP) in order to be eligible to obligate the awarded funds; and WHEREAS, pursuant to RCW 35.77.010, a public hearing to consider amending the 2012-2017 Transportation Improvement Program for the City of Auburn was held on August 20, 2012 at the hour of 7:30 p.m. in the Council Chambers of the Auburn City Hall, pursuant to notice published in the legal newspaper of the City of Auburn on August 9, 2012; and WHEREAS, said amendment to the 2012-2017 Transportation Improvement Program of the City of Auburn was approved by the City Council by motion duly made and carried in said hearing. DI.E Page 93 of 108 --------------------------- Resolution No. 4832 June 28th, 2012 Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. There is attached hereto and denominated as Exhibit “A” and the terms of which are incorporated herewith by reference as though fully set forth, a designation of the streets within the corporate limits of the City of Auburn to be improved in the manner therein set forth during the year set for the improvement of such street or streets. Section 2. That the City Engineer of the City of Auburn is hereby directed to forward a certified copy of this Resolution to the Washington State Department of Transportation for filing not more than thirty (30) days after the adoption of this Resolution. Section 3. That the Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 4. That this Resolution shall take effect and be in full force upon passage and signatures hereon. DATED this ____ day of August, 2012 CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: DI.E Page 94 of 108 --------------------------- Resolution No. 4832 June 28th, 2012 Page 3 ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.E Page 95 of 108 ARTERIAL STREET FUND (102)Capital Facilities Plan Six Year Capital Facilities Plan, 2012-2017 Special Revenue Fund Project Title: TIP # 6 Project No:c222a0 Project Type:Capacity Project Manager:TBD LOS Corridor ID# 15 Description: Budget: 2011YTD Actual201211 Budget BudgetExpendituresBudgetBalance - - - - - - - - - - - - Activity: (Previous Yrs)2011 YE 2013 Year End Total Project Funding Sources:Prior to 2011 Estimate 2012 Budget 2013 Budget Project Total Cost Unrestricted Street Revenue 19,085 - 100,000 156,600 119,085 278,385 Grants (Fed,State,Local)- - - 850,400 - 4,900,000 Traffic Impact Fees - - - - - 290,700 Other (Development Funds)*- - - - - 2,300,000 Other - - - - - - 19,085 - 100,000 1,007,000 119,085 7,769,085 Capital Expenditures: Design 19,085 - 102,700 1,007,000 121,785 1,281,785 Right of Way - - - - - 1,320,000 Construction - - - - - 5,170,000 19,085 - 102,700 1,007,000 121,785 7,771,785 Total Expenditures 2014 2015 2016 2017 2012-2017 Beyond 2017 Funding Sources: Unrestricted Street Revenue 2,700 - - - 259,300 - Grants (Fed,State,Local)170,300 3,879,300 - - 4,900,000 - Traffic Impact Fees - 290,700 - - 290,700 - Other (Development Funds)*1,300,000 1,000,000 - - 2,300,000 - Other - - - - - - 1,473,000 5,170,000 - - 7,750,000 - Capital Expenditures: Design 153,000 - - - 1,262,700 - Right of Way 1,320,000 - - - 1,320,000 - Construction - 5,170,000 - - 5,170,000 - 1,473,000 5,170,000 - - 7,752,700 - Grants / Other Sources: The annual maintenance costs for this project is estimated to be $27,250. Adopted Budget Total Expenditures: Budget Amendments Adjusted Budget Total Funding Sources: Total Expenditures: Forecasted Project Cost: Total Funding Sources: South 272nd 277th St Corridor Capacity & Non Motorized Trail Improvements The South 272nd/277th Street Corridor Capacity & Non-Motorized Trail project consists of the design, environmental permitting, right of way acquisition/dedication, and construction of intersection improvements and major roadway widening on S 277th St from Auburn Way North to L Street NE. The project components include adding two new eastbound through lanes, one new west bound through lane, a Class I separated non motorized trail, street lighting improvements, storm drainage improvements, streetscaping improvements, Intelligent Transportation System improvements, intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street NE, and I Street NE. Project length is approximately 3,300 feet. Progress Summary: Robertson Properties Group is participating in this project and is dedicating all necessary roadway frontage to the City. FHWA Grant was secured in 2012 for Design and ROW phases. Construction grant funding application will be submitted in 2012. Future Impact on Operating Budget: DI.E Page 96 of 108 ARTERIAL STREET FUND (102)Capital Facilities Plan Six Year Capital Facilities Plan, 2012-2017 Special Revenue Fund Project Title: Auburn Way South (SR-164) Corridor Safety Improvements TIP # 43 Project No:cpxxxx Project Type:Capacity Project Manager:TBD LOS Corridor ID# 4 Description: Budget: 2011YTD Actual201211 Budget BudgetExpendituresBudgetBalance - - - - - - - - - - - - Activity: (Previous Yrs)2011 YE 2012 Year EndTotal Project Funding Sources:Prior to 2011Estimate2012 Budget2013 BudgetProject TotalCost Unrestricted Street Revenue - - - - - - Grants (Fed,State,Local)- - - 250,000 - 2,333,108 Traffic Impact Fees - - - - - - PWTFL - - - - - - Other - - - - - - - - - 250,000 - 2,333,108 Capital Expenditures: Design - - - 250,000 - 312,210 Right of Way - - - - - 69,585 Construction - - - - - 1,951,313 - - - 250,000 - 2,333,108 TotalExpenditures 20142015201620172012-2017Beyond 2017 Funding Sources: Unrestricted Street Revenue - - - - - - Grants (Fed,State,Local)2,083,108 - - - 2,333,108 - Traffic Impact Fees - - - - - - PWTFL - - - - - - Other - - - - - - 2,083,108 - - - 2,333,108 - Capital Expenditures: Design 62,210 - - - 312,210 - Right of Way 69,585 - - - 69,585 - Construction 1,951,313 - - - 1,951,313 - 2,083,108 - - - 2,333,108 - G ra n t s /O t h e r S o u rc e s : Adopted Budget This project will improve access management, provide u-turns, upgrade transit stops and street lighting, widen to accomodate turn lanes and pedestrians and bicycles, upgrade pavement markings, install pedestrian signals and audible pedestrian push buttons, and upgrade traffic signals to change the phasing and to improve the visibility of the signal heads. Progress Summary: Grant funding was awarded in 2012 and does not require a local match. Future Impact on Operating Budget: This project will have no impact on the operating budget for street maintenance. Total Expenditures: Budget Amendments Adjusted Budget Total Funding Sources: Total Expenditures: Forecasted Project Cost: Total Funding Sources: DI.E Page 97 of 108 ARTERIAL STREET PRESERVATION FUND (105)Capital Facilities Plan Six Year Capital Facilities Plan, 2012-2017 Special Revenue Funds Project Title: West Valley Highway System Preservation (15th NW to 37th NW) Project No:cpxxxx TIP #22 Project Type:Non-Capacity Project Manager:Seth Wickstrom Budget: 2011YTD Actual201211 Budget BudgetExpendituresBudgetBalance - - - - - - - - - - - - Activity: (Previous Yrs)2011 YE 2013 Year EndTotal Project Funding Sources:Prior to 2011Estimate2012 Budget2013 BudgetProject TotalCost Artertial Preservation Fund - - - 560,000 - 5 6 0 ,0 0 0 Grant Funding(Federal, State, Local)- - - 560,000 - 5 6 0 ,0 0 0 Utility Tax - - - - - - REET2 - - - - - - Bond Proceeds - - - - - - - - - 1,120,000 - 1,120,000 Capital Expenditures: Design - - - 134,000 - 1 3 4 ,0 0 0 Right of Way - - - - - - Construction - - - 986,000 - 9 8 6 ,0 0 0 - - - 1,120,000 - 1,120,000 TotalExpenditures 20142015201620172012-2017Beyond 2017 Funding Sources: Artertial Preservation Fund - - - - 560,000 - Grant Funding(Federal, State, Local)- - - - 560,000 - Utility Tax - - - - - - REET2 - - - - - - Bond Proceeds - - - - - - - - - - 1,120,000 - Capital Expenditures: Design - - - - 134,000 - Right of Way - - - - - - Construction - - - - 986,000 - - - - - 1,120,000 - Grants / Other Sources: Total Expenditures: Budget Amendments Adjusted Budget Total Funding Sources: Total Expenditures: Forecasted Project Cost: Total Funding Sources: Description: The West Valley Highway System Preservation project will overlay the failing portions of the street pavement between 15th Street NW and 37th Street NW. This entails the installation of a leveling course, providing a 2”-3” thick asphalt concrete overlay, and includes minor surface utility adjustments. Progress Summary: FHWA STP Grant funding was secured in 2012. Future Impact on Operating Budget: None Adopted Budget DI.E Page 98 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: 2013-2018 Transportation Improvement Program Annual Update Date: August 1, 2012 Department: Public Works Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: Background Summary: Read Ahead Materials to be Provided Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Para Meeting Date:August 6, 2012 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 99 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: August 1, 2012 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:August 6, 2012 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 100 of 108 Da t e : A u g u s t 1 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % C o m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 1 CP 1 0 0 6 La k e l a n d H i l l s R e s e r v o i r 6 : Th i s p r o j e c t w i l l c o m p l e t e t h e c o n s t r u c t i o n o f a n e w r e s e r v o i r s e r v i n g t h e L a k e l a n d H i l l s Se r v i c e A r e a o n F r a n c i s C t . S E - 2 , 6 6 9 , 8 7 7 2, 6 6 9 , 8 7 7 2 , 5 6 2 , 2 7 5 1 0 0 % M a r - 1 1 1 0 0 % J u n - 1 2 D u n s d o n P r o j e c t i s c o m p l e t e . 2 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n s e w e r pu m p s t a t i o n . - 2, 9 5 5 , 5 6 9 2, 9 5 5 , 5 6 9 2 , 8 8 6 , 4 2 0 1 0 0 % O c t - 1 0 9 9 % A u g - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k ar e a l l t h a t r e m a i n a n d a r e a n t i c i p a t e d t o b e co m p l e t e d i n A u g u s t . 3 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e R i v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e a n d re p a i r s a t t h e W h i t e R i v e r s t o r m p u m p st a t i o n . - 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % A u g - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k ar e a l l t h a t r e m a i n a n d a r e a n t i c i p a t e d t o b e co m p l e t e d i n A u g u s t . 4 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e Pr o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t o f a co m p r e h e n s i v e p r o m e n a d e o n D i v i s i o n S t . fr o m M a i n S t t o 3 r d S t S E / S W . Im p r o v e m e n t s i n c l u d e u p g r a d e s t o a l l ut i l i t i e s a n d n e w r o a d w a y c o r r i d o r tr e a t m e n t s . - 3 , 0 0 0 , 0 0 0 (E D A ) 4, 3 0 0 , 8 7 9 (L R F B o n d s ) 7, 3 0 0 , 8 7 9 6 , 3 8 9 , 7 5 2 1 0 0 % M a r - 1 1 9 9 % A u g - 1 2 V o n d r a k Pu n c h l i s t w o r k i s i n p r o c e s s b u t i s w e a t h e r de p e n d a n t . 5 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . Ma i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H b e t w e e n SR 1 8 a n d W . M a i n , i n c l u d i n g s i g n a l im p r o v e m e n t s a t W . M a i n . - 8 7 0 , 0 0 0 80 0 , 0 0 0 2 , 3 4 5 , 6 5 0 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 4, 0 9 9 , 3 6 0 4 , 0 4 1 , 9 1 6 1 0 0 % J u l - 1 1 9 9 % A u g - 1 2 D u n s d o n Wo r k i s n e a r i n g c o m p l e t i o n a n d i s an t i c i p a t e d t o b e c o m p l e t e d i n A u g u s t . 6 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n Mo n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o c o m p l e t e th e r e q u i r e m e n t m o n i t o r i n g a n d ma i n t e n a n c e o f t h e w e t l a n d m i t i g a t i o n s i t e s fo r t h e S . 2 7 7 t h G r a d e S e p a r a t i o n P r o j e c t . Si t e s a r e l o c a t e d o n t h e N o r t h g e o d e c k e pr o p e r t y a n d a t t h e c o r n e r o f 4 4 t h S t N W an d F r o n t a g e R o a d . P e r m i t s r e q u i r e t h e Ci t y t o m o n i t o r t h e s i t e s f o r 1 0 y e a r s . - 1 4 3 , 5 9 7 14 3 , 5 9 7 1 4 3 , 3 7 4 1 0 0 % A p r - 1 1 9 8 % M a y - 1 3 D u n s d o n Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , t h e pr o j e c t i s e n t e r i n g t h e 1 - y e a r p l a n t es t a b l i s h m e n t p e r i o d a n d t h e f i n i s h d a t e h a s be e n c h a n g e d t o r e f l e c t t h i s . 7 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g pu m p s t a t i o n i n t h e L a k e l a n d H i l l s w a t e r se r v i c e a r e a i n o r d e r t o m e e t f i r e f l o w de m a n d s . - 2 , 7 6 0 , 9 8 2 2, 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 4 % S e p - 1 2 V o n d r a k Wo r k i s a n t i c i p a t e d t o r e s u m e i n A u g u s t a n d is a w a t i n g t h e S C A D A p a n e l b e i n g p r o v i d e d by t h e S C A D A U p g r a d e P r o j e c t . 8 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n a n d pe r m i t t i n g e f f o r t s a s s o c i a t e d w i t h t h e a r t e r i a l st r e e t c o r r i d o r ‘ A ’ S t r e e t N W f r o m 1 4 t h St r e e t N W s o u t h t o 3 r d S t r e e t N W . - 1 , 2 0 2 , 5 2 6 (1 0 2 a n d T I F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r I n - Ki n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9, 8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 9 0 % O c t - 1 2 G a u b Ro a d w a y c o n n e c t i o n f r o m 3 r d t o 5 t h i s o p e n to l o c a l t r a f f i c o n l y u n t i l a d d i t i o n a l im p r o v e m e n t s c o m p l e t e d . F i n a l im p r o v e m e n t s u n d e r w a y f r o m 5 t h t o 1 4 t h St r e e t s . T h e R o a d w a y i s a n t i c i p a t e d t o b e op e n i n L a t e A u g u s t 2 0 1 2 . F i n a l L a n s c a p i n g an d w e t l a n d m i t i g a t i o n i s n o t a n t i c i p a t e d t o be c o m p l e t e d u n t i l O c t o b e r . 9 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g t e a l li g h t s t h a t h a v e r e a c h e d t h e e n d o f t h e i r se r v i c e l i f e w i t h l i g h t s m e e t i n g t h e c u r r e n t do w n t o w n s t a n d a r d s . - 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 5 , 0 0 0 1 0 0 % S e p - 1 1 7 7 % O c t - 1 2 T r u o n g Wo r k i s i n s u s p e n s i o n , w a i t i n g o n m a t e r i a l de l i v e r y f o r r e m a i n i n g 9 l i g h t s o n S a f e w a y pa r k i n g l o t s i d e w a l k a r e a . 10 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e re p a i r s a n d i m p r o v e m e n t s o n a c a d e m y dr i v e S e , 3 7 t h S t r e e t N W , a n d 3 6 t h S t r e e t NE . - 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 7 0 % S e p - 1 2 L e e Wo r k i s i n s u s p e n s i o n d u e t o g r o u n d w a t e r le v e l s a n d i s a n t i c i p a t e d t o b e g i n i n A u g u s t to c o m p l e t e w o r k o n 3 7 t h S t r e e t . T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n Pa g e 1 o f 6 DI.G Page 101 of 108 Da t e : A u g u s t 1 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % C o m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 11 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s S C A D A sy s t e m t o m e e t P u b l i c W o r k s g o a l s . - 2 , 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 6 7 % D e c - 1 2 L e e Im p l e m e n t a t i o n C o n t r a c t e x e c u t e d . Pr e l i m i n a r y D e s i g n a n d F i n a l D e s i g n a r e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t M & O is c o m p l e t e a n d c o n v e r s i o n o f t h e t e s t s i t e s is u n d e r w a y w i t h o n e c o m p l e t e d . 12 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 In t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d co n s t r u c t i o n o f i n f r a s t r u c t u r e o n 1 3 2 n d A v e SE a n d t h e T a c o m a P i p e l i n e 5 f o r t h e pu r c h a s e o f w a t e r f r o m a d j a c e n t p u r v e y o r s . - 1 , 2 9 0 , 0 0 0 1, 2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 4 0 % D e c - 1 2 D u n s d o n Wo r k i s u n d e r w a y . C i t y o f T a c o m a co m p l e t e d t h e f i r s t p o r t i o n o f t h e i r w o r k . 13 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e Se p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e se p a r a t e ‘ M ’ S t r e e t S E f r o m t h e B u r l i n g t o n No r t h e r n S a n t a F e S t a m p e d e P a s s R a i l l i n e in P h a s e 1 a n d c o m p l e t i o n o f t h e A u b u r n Bl a c k D i a m o n d R o a d B y p a s s c o n n e c t i o n i s a f u t u r e p h a s e . - 5 , 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 3 0 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n p l a c e t h r o u g h Fe b r u a r y 2 0 1 3 , w e a t h e r d e p e n d a n t . 4 t h a n d 6t h S t r e e t i n t e r s e c t i o n s a r e c l o s e d t h r o u g h Au g u s t 1 9 t h f o r e x c a v a t i o n a n d r e g r a d i n g ac t i v i t i e s . 14 CP 0 9 2 1 Bi - A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e s a n i t a r y se w e r f a c i l i t i e s ( m a n h o l e s , p i p e s , e t c . ) th r o u g h o u t t h e C i t y . - 1 1 7 , 0 0 0 8 3 5 , 6 3 5 5 , 0 0 0 9 5 7 , 6 3 5 8 5 3 , 9 8 5 1 0 0 % M a y - 1 2 1 0 % N o v - 1 2 L e e W o r k i s u n d e r w a y . 15 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l s a n d o v e r l a y w o r k o n bo t h a r t e r i a l / c o l l e c t o r a n d l o c a l s t r e e t s th r o u g h o u t t h e C i t y . - 1 , 3 0 0 , 0 0 0 2 0 0 , 0 0 0 (S O S ) 1, 5 0 0 , 0 0 0 1 , 3 9 4 , 2 1 4 1 0 0 % J u n - 1 2 8 % O c t - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e r e m a i n i n g 2 0 1 2 SO S n o n - r e b u i l d s t r e e t s w i t h t h e 2 0 1 2 ar t e r i a l / c o l l e c t o r p r e s e r v a t i o n p r o g r a m . Wo r k i s u n d e r w a y w i t h C h i p s e a l s b e i n g d o n e fi r s t . 16 EM 0 9 0 2 Te m p o r a r y F l o o d C o n t r o l B a r r i e r Re m o v a l : Th i s p r o j e c t w i l l r e m o v e t h e 5 m i l e s o f te m p o r a r y b a r r i e r s i n s t a l l e d i n 2 0 0 9 t o ad d r e s s t h e p o t e n t i a l f o r f l o o d i n g f r o m t h e di m i n i s h e d c a p a c i t y o f t h e H o w a r d H a n s o n Da m . - 2 , 1 4 0 , 6 9 4 (K C F C D ) 2, 1 4 0 , 6 9 4 2 , 1 2 9 , 2 2 2 1 0 0 % J u l - 1 2 0 % D e c - 1 2 T r u o n g P r e - c o n h e l d 8 / 2 . 17 CP 1 2 1 6 20 1 2 A r t e r i a l C r a c k S e a l P r o j e c t Th i s p r o j e c t w i l l c o m p l e t e c r a c k s e a l i n g o n ar t e r i a l a n d c o l l e c t o r s t r e e t s t h r o u g h o u t t h e Ci t y . 1 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 1 0 0 % J u l - 1 2 O c t - 1 2 W i c k s t r o m Pr o j e c t B i d S o l i c a t a t i o n b e g a n 7 / 3 1 a n d b i d s op e n 8 / 1 4 . 18 CP 1 2 1 1 Do w n t o w n S c u l p t u r e G a r d e n : Th i s p r o j e c t w i l l p r o v i d e f o r t h e im p l e m e n t a t i o n o f a n a n n u a l l y r o t a t i n g sc u l p t u r e g a r d e n t h r o u g h o u t t h e d o w n t o w n ar e a . T h i s p o r t i o n o f t h e p r o j e c t w i l l co n s t r u c t u p t o 1 0 f o u n d a t i o n s f o r t h e sc u l p t u r e s a s t h e b u d g e t a l l o w s . A r t se l e c t i o n s a r e b e i n g d o n e t h r o u g h t h e A r t s Co m m i s s i o n p r o c e s s w i t h t h e P a r k s De p a r t m e n t . 1 5 0 , 0 0 0 (L R F ) 10 , 0 0 0 (G e n e r a l f u n d ) 60 , 0 0 0 8 0 , 4 8 4 1 0 0 % J u l - 1 2 N o v - 1 2 T r u o n g A w a r d i n p r o c e s s . 19 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t Pr o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t v a r i o u s lo c a t i o n s w i t h i n t h e C i t y . 1 2 3 5 , 0 0 0 (3 2 8 ) 23 5 , 0 0 0 2 2 9 , 3 2 0 1 0 0 % J u l - 1 2 N o v - 1 2 W i c k s t r o m A w a r d i n p r o c e s s . 20 CP 1 2 1 5 Ba n n e r P o l e F o u n d a t i o n R e p a i r : Th i s p r o j e c t w i l l r e p l a c e t h e f o u n d a t i o n o f t h e ba n n e r p o l e l o c a t e d a t t h e N E c o r n e r o f E Ma i n S t r e e t a n d B S t r e e t N E . 1 3 0 , 0 0 0 (3 2 8 ) 30 , 0 0 0 3 0 , 0 0 0 2 0 % S e p - 1 2 N o v - 1 2 T r u o n g D e s i g n w o r k i s u n d e r w a y Pa g e 2 o f 6 DI.G Page 102 of 108 Da t e : A u g u s t 1 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % C o m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 21 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - T r a n s m i s s i o n Li n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a l a r g e r pr o j e c t a n d w i l l r e p l a c e w a t e r l i n e s f r o m t h e We l l 1 S i t e t o t h e H o w a r d R o a d C o r r o s i o n Co n t r o l F a c i l i t y t o a c c o m m o d a t e t h e re p l a c e m e n t o f W e l l 1 . T h i s p r o j e c t w i l l a l s o up g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t SE t o a c c o m m o d a t e t h e W e l l 1 Im p r o v e m e n t s 1 1 , 5 4 7 , 6 1 4 2 5 0 , 0 0 0 1 , 7 9 7 , 6 1 4 2 , 7 5 0 , 7 6 0 7 0 % A u g - 1 2 J a n - 1 3 L e e De s i g n w o r k u n d e r w a y . P r o j e c t i s an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n d u r i n g th e M S t r e e t c l o s u r e . 22 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d Cl e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l o f se d i m e n t f r o m 8 s t o r m d r a i n a g e p o n d s lo c a t e d t h r o u g h o u t t h e C i t y a n d c l e a n t h e di t c h a l o n g A S t r e e t S E / E a s t V a l l e y Hi g h w a y . 1 36 0 , 0 0 0 3 6 0 , 0 0 0 3 3 5 , 8 0 0 1 0 0 % A u g - 1 2 M a r - 1 3 L e e P r o j e c t b e i n g r e p a c k a g e d f o r r e - b i d . 23 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e e x i s t i n g pu m p s t a t i o n i n t h e A c a d e m y w a t e r s e r v i c e ar e a i n o r d e r t o m e e t f i r e f l o w d e m a n d s . 1 3 , 0 4 1 , 0 3 1 3, 0 4 1 , 0 3 1 3 , 0 2 2 , 5 0 0 9 9 % A u g - 1 2 A u g - 1 3 V o n d r a k Pr o j e c t w i l l b e a d v e r t i s e d 8 / 1 6 a n d o p e n b i d s 9/ 6 . 24 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m d r a i n a g e im p r o v e m e n t s o n H i - C r e s t D r i v e N W 1 16 5 , 0 0 0 1 6 5 , 0 0 0 1 7 8 , 3 1 0 3 0 % D e c - 1 2 A u g - 1 3 L e e De s i g n w o r k u n d e r w a y b u t i s n o t a n t i c i p a t e d to b e u n d e r c o n s t r u c t i o n t h i s y e a r . 25 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e i m p r o v e m e n t s f o r sa f e w a l k i n g r o u t e s t o H a z e l w o o d E l e m . , Le a H i l l e l e m . , a n d R a i n e r M i d d l e S c h o o l al o n g 1 1 6 t h A v e . S E a n d S E 3 1 2 S t . 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 ( A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 2 0 % A p r - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . C o n s t r u c t i o n an t i c i p a t e d i n 2 0 1 3 t o b e d u r i n g t h e s u m m e r . Ag r e e m e n t w i t h A S D f o r t h e i r p o r t i o n o f t h e wo r k i s b e i n g e x e c u t e d . 26 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r St r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li g h t i n g s y s t e m , l a n d s c a p e d m e d i a n i s l a n d , a d e s i g n a t e d m i d - 0 b l o c k c r o s s w a l k , re l o c a t i o n o f e x i s t i n g u t i l i t y p o l e s , a n d mo d i f i c a t i o n s t o t h e e x i s t i n g s i g n a l a t Do g w o o d S t . T h i s p r o j e c t a l s o i n c l u d e s a pu b l i c e d u c a t i o n e l e m e n t f o r p e d e s t r i a n sa f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 9 4 0 , 8 3 0 1 0 % A p r - 1 3 O c t - 1 3 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 27 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o H e m l o c k St . S E : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n F i r an d H e m l o c k S t r e e t s f r o m 3 l a n e s t o 5 l a n e s an d i n c l u d e s n e w s i d e w a l k s , s t r e e t l i g h t i n g , tr a n s i t i m p r o v e m e n t s a n d i n s t a l l a n e w si g n a l a t H e m l o c k S t . 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 1 0 % A p r - 1 3 O c t - 1 3 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 28 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l Re p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o t h a t i t c a n f u n c t i o n a t f u l l c a p a c i t y a n d co m p l e t e m o d i f i c a t i o n s t o t h e H o w a r d R o a d Co r r o s i o n C o n t r o l F a c i l i t y . 1 2 , 4 0 0 , 0 0 0 2, 4 0 0 , 0 0 0 2 , 4 0 0 , 0 0 0 1 5 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . P r o j e c t i s an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n i n 2 0 1 3 . 29 CP 1 1 0 7 Fu l l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . T h e f i r s t ph a s e 1 A w i l l c o m p l e t e i n v e s t i g a t i o n o f t h e Fu l m e r W e l l f i e l d a r e a t o d e t e r m i n e t h e re q u i r e d a n a l y s i s a n d d r i l l i n g p r o g r a m ne e d e d t o u t i l i z e t h e f u l l w a t e r r i g h t s . P h a s e 1B w i l l c o m p l e t e a d r i l l i n g a n d t e s t i n g pr o g r a m a s w e l l a s a n a l t e r n a t i v e s a n a l y s i s . Ph a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 2 0 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e f o r t h e P h a s e 1 A on l y a n d w i l l b e r e v i s e d w h e n t h i s p h a s e i s co m p l e t e d . C o n s u l t a n t w o r k i s u n d e r w a y an d p u m p t e s t s t o b e g i n t h e w e e k o f 8 / 6 . Pa g e 3 o f 6 DI.G Page 103 of 108 Da t e : A u g u s t 1 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % C o m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 30 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e d e s i g n w o r k o n l y fo r i m p r o v e m e n t s a t t h e i n t e r s e c t i o n p e r Op t i o n 2 s e l e c t e d b y t h e P u b l i c W o r k s Co m m i t t e e t o a d d r e s s c a p a c i t y a n d s a f e t y co n c e r n s . 2 8 0 , 0 0 0 80 , 0 0 0 7 0 0 , 0 0 0 2 0 % A u g - 1 3 T B D T r u o n g AW S / M S t . S E - In s t a l l e d p r o t e c t e d l e f t t u r n f o r ea s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o M St . S E ( C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t t u r n m o v e m e n t s fr o m 1 7 t h t o M . ( C o m p l e t e d ) AW S / M S t . S E P r e - D e s i g n - P r e l i m i n a r y co n f i g u r a t i o n a n d f o o t p r i n t o f t h e i n t e r s e c t i o n i s co m p l e t e d a n d O p t i o n 2 w a s s e l e c t e d b y t h e Co m m i t t e e , J u n e 2 0 1 2 . F i n a l d e s i g n w o r k i s be g i n n i n g b u t i s d e p e n d a n t o n s e c u r i n g ad d i t i o n a l f u n d i n g . 31 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r Im p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s im p r o v e m e n t s a t t h e r e s e r v o i r , i n c l u d i n g pa i n t i n g , s e i s m i c u p g r a d e s , a n d f a c i l i t y mo d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 3 D e c - 1 3 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n c o m p l e t i o n o f t h e La k e l a n d H i l l s B o o s t e r S t a t i o n im p r o v e m e n t s . 32 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w b u i l d i n g t o ho u s e a s t a n d b y g e n e r a t o r , d i s i n f e c t i o n eq u i p m e n t , a n d r e s t r o o m f a c i l i t i e s f o r s t a f f . 3 6 3 0 , 0 0 0 63 0 , 0 0 0 6 3 0 , 0 0 0 0 % D e c - 1 2 J u l - 1 3 D u n s d o n C o n s u l t a n t s c o p i n g i n p r o c e s s . 33 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l f a c i l i t y in c l u d i n g e m e r g e n c y g e n e r a t o r a n d di s i n f e c t i o n c a p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e C o n s u l t a n t s c o p i n g i n p r o c e s s . 34 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w g a t e w a y si g n a t E a s t V a l l e y H i g h w a y a n d L a k e T a p p s Pa r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n c o m p l e t e d . P r o j e c t o n ho l d . 35 C2 2 9 A BN S F / E V H P e d e s t r i a n Un d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y H i g h w a y (A S t S E ) a n d t h e B N S F r a i l t r a c k s j u s t n o r t h of t h e W h i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d p e n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e r e q u i r e d t o c o m p l e t e de s i g n , e n v i r o n m e n t a l p e r m i t t i n g , a n d co n s t r u c t i o n . CP S T O T A L 8 , 8 6 3 , 5 3 2 2 1 , 0 3 0 , 5 9 7 5 , 7 8 5 , 7 0 4 5 , 1 4 5 , 1 5 9 4 3 , 1 3 0 , 9 4 4 8 3 , 9 5 5 , 9 3 6 9 0 , 1 1 4 , 3 7 0 Pa g e 4 o f 6 DI.G Page 104 of 108 Da t e : Au g u s t 1 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n L o c a l S t r e e t Fu n d s ( 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 36 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t Pr e s e r v a t i o n - P h a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s i n a n d ar o u n d t h e C i t y ' s d o w n t o w n a r e a . T h i s Ph a s e 1 p r o j e c t i n c l u d e s t h e p a t c h i n g a n d ov e r l a y o f c o n c r e t e a n d a s p h a l t s t r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 4 9 3 , 3 4 9 1 0 0 % J u n - 1 1 1 0 0 % N o v - 1 1 W i c k s t r o m P r o j e c t C o m p l e t e 37 CP 1 1 2 1 20 1 1 L o c a l S t r e e t P a v e m e n t Pr e s e r v a t i o n - P h a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s i n a n d ar o u n d t h e C i t y ' s d o w n t o w n a r e a . T h i s Ph a s e 2 p r o j e c t i n c l u d e s t h e r e c o n s t r u c t i o n of 6 t h P l N E o f f o f 6 t h S t , 2 n d S t . N E be t w e e n R S t a n d O S t , H S t S E b e t w e e n 2n d S t . a n d 4 t h S t . , a n d G / 3 r d S t S W be t w e e n M a i n a n d E S t , i n c l u d i n g u t i l i t y im p r o v e m e n t s w i t h i n t h e s e s t r e e t s . 1, 0 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 1 , 9 6 8 , 3 0 7 1 , 5 2 6 , 6 2 1 1 0 0 % D e c - 1 1 9 9 % A u g - 1 2 W i c k s t r o m R e m a i n i n g w o r k i s n e a r i n g c o m p l e t i o n . 2, 8 2 1 , 0 0 0 3 4 1 , 9 0 0 1 8 0 , 0 0 7 4 2 5 , 4 0 0 - 3 , 7 6 8 , 3 0 7 3 , 0 1 9 , 9 7 0 38 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s th r o u g h o u t t h e C i t y i n c l u d i n g : J S t S E b e t w e e n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b e t w e e n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o b e co m p l e t e d o n t h e s e s t r e e t s . 1, 6 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 3 0 8 , 0 8 0 1 , 5 6 4 , 7 2 7 1 0 0 % J u n - 1 2 0 % O c t - 1 2 W i c k s t r o m Wo r k i s a n t i c i p a t e d t o b e g i n t h e w e e k o f Au g u s t 6 t h . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p S e a l s , an d O v e r l a y s . 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 1 , 7 6 4 , 7 2 7 20 1 1 & 2 0 1 2 T O T A L S O S P R O G R A M 4 , 7 1 0 , 5 8 0 8 4 1 , 9 0 0 1 8 0 , 0 0 7 5 4 3 , 9 0 0 - 6 , 2 7 6 , 3 8 7 4 , 7 8 4 , 6 9 7 20 1 1 S O S P r o g r a m S u b t o t a l s 20 1 2 S O S P r o g r a m S u b t o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 5 o f 6 DI.G Page 105 of 108 Da t e : Au g u s t 1 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e St a f f Ma n a g e r Ac t i o n Co m m i t t e e St a t u s A MS 1 1 1 0 Ja c o b s e n T r e e F a r m a n d F i e l d s R e s i d e n t i a l Bu i l d i n g s D e m o l i t i o n : Th i s p r o j e c t w i l l d e m o l i s h t h e e x i s t i n g b u i l d i n g s l o c a t e d o n th e J a c o b s e n T r e e F a r m a n d o n t h e F i e l d s p r o p e r t i e s . 1 4 2 , 0 0 0 1 2 2 , 0 0 0 1 0 0 % O c t - 1 1 1 0 0 % M a y - 1 2 D u n s d o n M S C P r o j e c t i s c o m p l e t e . B CP 1 2 1 0 Au b u r n V a l l e y H u m a n e S o c i e t y S i t e Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e p a r k i n g l o t , a c c e s s , w a t e r se r v i c e a n d s e w e r s e r v i c e i m p r o v e m e n t s t o t h e C i t y ' s pr o p e r t y l o c a t e d a t 4 9 1 0 A S t r e e t S E a s r e q u i r e d f o r t h e te n a n t a g r e e m e n t w i t h A u b u r n V a l l e y H u m a n e S o c i e t y . 1 7 9 , 4 9 0 1 6 3 , 6 3 5 1 0 0 % J u n - 1 2 0 % D e c - 1 2 D u n s d o n M S C P r e - C o n w a s h e l d A u g u s t 1 s t . C CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y H a l l si m i l a r t o t h e r e c e n t i m p r o v e m e n t s o n t h e s o u t h s i d e o f Ci t y H a l l . W o r k w i l l i n c l u d e n e w p a v e m e n t , u p d a t e d li g h t i n g , A D A R a m p u p g r a d e s a n d n e w C i t y H a l l s i g n a g e . 4 7 5 , 9 7 7 4 5 8 , 5 7 0 9 9 % T B D T B D C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s n e a r l y c o m p l e t e . P r o j e c t m a y b e p u t on h o l d p e n d i n g t h e r e s u l t s o f t h e I c o n i c P a v i l i o n Pr o p o s a l s . D CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e d o w n t o w n Pe d e s t r i a n K i o s k a n d i n s t a l l t h e s e s t r u c t u r e s a t u p t o 9 lo c a t i o n s w i t h i n t h e D o w n t o w n a r e a . 1 0 1 , 0 0 0 1 1 6 , 0 5 0 5 5 % O c t - 1 2 J u l - 1 3 V o n d r a k P C D C C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . E CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s o n t h e Fe n s t e r L e v e e a l o n g t h e G r e e n R i v e r . 6 3 9 , 1 0 0 1 , 2 6 5 , 0 0 0 6 0 % N / A A p r - 1 4 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g C o u n t y . S e c u r e d f u n d i n g is f r o m 3 G r a n t s a n d m a t c h i n g s t o r m f u n d s . A n a d d i t i o n a l $3 0 0 K i n f u n d s f o r t h e p r o j e c t h a s b e e n a p p r o v e d b y WI R A 9 i n t h e h i g h p r i o r i t y p r o j e c t i m p l e m e n t a t i o n f u n d wh i c h g o e s t o t h e F l o o d C o n t r o l D i s t r i c t f o r a p p r o v a l . Pl a n n i n g h a s s u b m i t t e d f o r a n a d d i t i o n a l 3 2 7 k i n S R F B fu n d i n g w h i c h w o n ' t b e f i n a l i z e d u n t i l t h i s f a l l . P r e - D e s i g n wo r k i s c o m p l e t e . F MS 0 8 0 2 Ai r p o r t R o o f E l a s t o m e r i c C o a t i n g : Th i s p r o j e c t w i l l c o m p l e t e r o o f i m p r o v e m e n t s t o t h e Ai r p o r t b u i l d i n g s a s n e e d e d . 2 0 0 , 0 0 0 1 2 5 , 0 0 0 1 0 0 % J u l - 1 2 A u g - 1 2 B u r k e M S C A w a r d i n p r o c e s s . T O T A L O T H E R P R O J E C T S 1 , 7 3 7 , 5 6 7 2 , 2 5 0 , 2 5 5 T o t a l B u d g e t OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M I T T E E T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 6 o f 6 DI.G Page 106 of 108 AGENDA BILL APPROVAL FORM Agenda Subject: Activities Matrix Date: August 1, 2012 Department: Public Works Attachments: Activities Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:August 6, 2012 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 107 of 108 No . It e m D e s c r i p t i o n Co n t a c t Ne x t P W C Re v i e w D a t e Es t . C o m p . Da t e S t a t u s A S t r e e t L i g h t i n g D o w d y 8 / 2 0 / 1 2 9 / 4 / 1 2 On g o i n g P o l i c y d i s c u s s i o n w i t h t h e C o m m i t t e e r e g a r d ing residential st r e e t l i g h t i n g o p t i o n s f o r p r o p e r t y o w n e r s & c o s t of adding st r e e t l i g h t s . B En h a n c i n g C i t y S t r e e t E n t r a n c e C o r r i d o r s 9 / 1 7 / 1 2 D i s c us s o p t i o n s f o r e n h a n c i n g t h e C i t y m a i n e n t r a n c e c o rridors Pu b l i c W o r k s C o m m i t t e e - A c t i v i t i e s T r a c k i n g M a t r i x Up d a t e d : 8 / 1 / 2 0 1 2 1 0 : 3 5 A M DI.H Page 108 of 108