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Home My WebLink About09-17-2012 Agenda Packet Public Works Committee September 17, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Public Wroks Project No. CP1121* (Wickstrom) Approve Final Pay Estimate No. 6 to Contract No. 11-25 in the Amount of $24,011.61 and Accept Construction of Project No. CP1121, 2011 Local Street Pavement Preservation - Phase 2 III.RESOLUTIONS A. Resolution No. 4856* (Dunsdon) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Accept a Federal Grant to be Administered Through the Washington State Department of Transportation for the Auburn Way South Corridor Safety Improvements, Muckleshoot Plaza to Dogwood Street SE IV.DISCUSSION ITEMS A. Capital Project Status Report* (Gaub) B. Action Tracking Matrix* (Dowdy) V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 44 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: September 11, 2012 Department: Public Works Attachments: September 4, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the September 4, 2012 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:September 17, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 44 Public Works Committee September 4, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Councilmember John Partridge, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Finance Director Shelley Coleman, Customer Service Manager Brenda Goodson-Moore, Planning Director Kevin Snyder, Assistant City Attorney Doug Ruth, Project/Construction Manager Steve Burke, Traffic Operations Engineer Scott Nutter, Engineering Aide Amber Mund, Owner of the Home Plate Pub Henry DeHoog, citizens Scot Pondelick and Wade Cooper, and Public Works Office Department Secretary Jennifer Cusmir. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the August 20, 2012 Public Works Committee Meeting, as amended. Member Osborne noted four Scribner’s errors and asked that they be corrected. Motion Carried Unanimously. 3-0. Page 1 of 9 CA.A Page 3 of 44 B. Right-of-Way Permit No. 12-21 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-21 for Home Plate Pub Outdoor Seating Area, as amended. Chairman Wagner invited the applicant, owner of the Home Plate Pub, Henry DeHoog, and citizen Wade Cooper to join the Committee. Engineering Aide Mund explained that the applicant has requested a Right-of-Way Use Permit to fence off an area in the B Street Plaza and provide an outdoor seating area for the Home Plate Pub, for five years. Mund pointed out that the conditions of the permit included provisions for cleaning and nuisances. Chairman Wagner asked if the outdoor seating area will be staffed at all times, as described in item 9 of the special conditions. The applicant, Mr. DeHoog answered and Engineering Aide Mund confirmed that there will not be staff present outdoors at all times but staff will be present in order to serve customers during the pub’s hours of operation. Mayor Lewis suggested changing the wording of the condition to read, “Staff will be managing the patrons at all times.” City Attorney Ruth suggested modifying the wording to read, “Supervision shall be provided by applicant while patrons are present.” The Committee agreed that the suggested wording is acceptable. Chairman Wagner asked why nuisance code ACC 8.12 was included in the special conditions and if the code is applicable to a seating area such as the one proposed by the applicant. Engineering Aide Mund stated that code ACC 8.12 is included as a condition for all Right-of- Way Use Permits. Assistant City Attorney Ruth explained that the nuisance code does specifically apply to litter, food waste and the food establishment code ACC 8.04 also specifically requires food establishments, on their premises, to keep the area clean. Mayor Lewis stated that the nuisance code does meet the public health requirements for Right-of-Way Use Permits. Chairman Wagner suggested that there may be other City codes that also need to be included in the special conditions. The Committee and staff discussed the inclusion of additional City codes in the special conditions of the permit. Member Osborne suggested instead of listing each applicable code, to included the phrase, “must meet [all] City Code.” The Committee and Assistant City Attorney agreed. Engineering Aide Mund answered questions asked by Vice-Chair Peloza regarding the width of the Right-of-Way and the size of the Page 2 of 9 CA.A Page 4 of 44 proposed outdoor seating area. Vice-Chair Peloza asked about smoking in the area. Assistant City Attorney Ruth said that State Law addresses smoking regulations and the City does not have any regulations that would apply to smoking specifically. Assistant City Attorney Ruth explained that State Law prohibits smoking in any place of employment and said that although he was not sure if the outdoor area would be considered a place of employment by the State, he thinks it would be and therefore smoking would not be allowed. Mr. DeHoog identified where the proposed doorway for the seating area is located, in response to a question asked by Chairman Wagner. The Committee and Mr. DeHoog discussed where patrons may be allowed to smoke. Mr. DeHoog explained that the area would be used year-round, even in inclement weather, in response to a questions asked by Vice-Chair Peloza. Member Osborne stated that he would like the Planning Director to approve the fencing for the area. Engineering Aide Mund said that the requirements for the fencing were provided by the Planning Department so when the proposal for the fencing is submitted it will be circulated through the Planning Department for approval. Mr. Wade Cooper introduced himself to the Committee and explained that he lives above the Home Plate Pub and the window of his apartment is directly above the area being proposed for outdoor seating. Mr. Cooper reported to the Committee that he and other residents of the apartments are concerned about the potential for excessive noise and unruly conduct. Mr. Cooper also stated that he was concerned that an outdoor seating area for the pub may attract unsavory people to the plaza. Member Osborne and Vice-Chair Peloza stated that although Mr. Cooper’s concerns are valid, both believe any potential for nuisance can be controlled by the Auburn Police Department and both voiced support of approval of the permit. Chairman Wagner pointed out that the permit may be revoked if the outdoor seating becomes a problem. Engineering Aide Mund confirmed that to be correct. Mr. Cooper answered questions asked by Vice-Chair Peloza regarding how many apartments face the B Street Plaza. Mr. Cooper pointed out that not all outdoor seating areas have apartments located above Page 3 of 9 CA.A Page 5 of 44 them. Motion Carried Unanimously. 3-0. C. Right-of-Way Permit No. 12-26 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-26 for the Veterans’ Day Parade. Motion Carried Unanimously. 3-0. III. RESOLUTIONS A. Resolution No. 4853 (Repp) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Agreement Between the City of Auburn and the U.S. Geological Survey for Water Resources Investigation Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council adopt Resolution No. 4853. Utilities Engineer Repp explained that the U.S. Geological Survey (USGS) is conducting a study in the Puyallup River watershed and completing a regional groundwater model. Repp reported that there are a number of partners involved in the project and after reviewing the scope of work and talking to the other partners and key agencies, staff feels the project is a worthwhile endeavor for the cost. Repp said that staff believed there will be substantial benefit for the City. Utilities Engineer Repp spoke about the benefits of the groundwater model. Repp noted that the data files that are associated with the City’s groundwater model can be incorporated into the new model. Utilities Engineer Repp and Chairman Wagner discussed what areas are included in the modeling and the scope of the project. Utilities Engineer Repp answered questions asked by Vice-Chair Peloza regarding how the model will relate to the wells in the City. Director Dowdy stated that the data collected may also provide staff information about the affects of drought on the City’s wells. That can help with supply planning. The Committee and staff discussed whether or not the Cities of Algona, Pacific and Bonney Lake will also participate as partners. Page 4 of 9 CA.A Page 6 of 44 Motion Carried Unanimously. 3-0. B. Resolution No. 4854 (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Amend the Memorandum of Agreement with Pierce County for the Purpose of Providing Road Services Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council adopt Resolution No. 4854. Transportation Manager Para reported that this is the second amendment to the City’s existing agreement with Pierce County. The amendment will provide the first two years of service, relamping the City’s signals. Transportation Manager Para stated that staff estimates the relamping will take a total of three years to complete. Transportation Manager Para stated that the City is procuring the new lamps and Pierce County will be providing the labor to complete the installation, in response to a question asked by Chairman Wagner. Para stated there will be approximately 60 signals that the City will be paying to have relamped. The remaining signals will be relamped as part of a grant funded project. Para explained that the City has already completed the initial relamping going from incandescent lights to LEDs 7-10 years ago and the average life of the lamps is 7 years. This contract will replace the old LEDs with new LEDs. Transportation Manager Para answered questions asked by Chairman Wagner regarding the longevity of the LED technology. Traffic Operations Engineer Nutter addressed questions asked by Chairman Wagner regarding the cost of each signal light. Member Osborne asked if the light maintenance is included in the agreement. Transportation Manager Para answered that the installation is all that is included and the City does not have the staff to relamp all the signals. Vice-Chair Peloza asked staff to verify that there is a termination clause included in the original contract prior to the City Council Meeting. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS Page 5 of 9 CA.A Page 7 of 44 A. Bad Debt Write-Off (Coleman) Finance Director Coleman stated that the accounts documented had liens filed against the properties prior to the filing of bankruptcy and staff is requesting to write-off the accounts and forward them to the Legal Department. Mayor Lewis discussed in what circumstances the City would receive payment in cases of bankruptcy. Customer Service Manager Goodson-Moore explained that there was a TJ Maxx shopping cart found in the City and because there is no TJ Maxx store in the City, the company would not account for the cart, in response to a question asked by Vice-Chair Peloza. B. Resolution No. 4851 (Snyder) A Resolution of the City Council of the City of Auburn Authorizing the Mayor to Execute an Agreement with the Lowest Responsible Bidder for Public Works Contract No. 12-18 Regarding the City Hall Phase 1 Remodel Project (Projects CP1009/CP0716) Chairman Wagner asked why the HVAC replacement only applies to part of the building. Project/Construction Manager Burke explained that there is funding for an HVAC project for the entire building but the work needs to be completed in phases as the architectural work is completed. Member Osborne asked what the budgeted amount for the project is. Planning Director Snyder answered the budget is $626,500.00 for the HVAC replacement for the entire City Hall building and $539,060.00 for the tenant improvements. Planning Director Snyder answered questions asked by Member Osborne regarding the budget status. Project/Construction Manager Burke stated that the project should be posted on the Builders’ Exchange website within the next day or two, in response to a question asked by Member Osborne. C. Resolution No. 4838 (Para) A Resolution of the City Council of the City of Auburn, Washington, Setting the Time and Date for a Public Hearing Before the City Council on the 2013-2018 Transportation Improvement Program (TIP) There were no questions from the Committee. D. Resolution No. 4839 (Dowdy/Para) A Resolution of the City Council of the City of Auburn, Washington, Approving the 2013-2018 Transportation Improvement Program of the City of Auburn Pursuant to R.C.W. Chapter 35.77 of the Laws of the Page 6 of 9 CA.A Page 8 of 44 State of Washington There were no questions from the Committee. E. Capital Project Status Report (Gaub) Item 7 – C207A – A Street NW Corridor Phase 1: Chairman Wagner asked when the project will be open. Assistant City Engineer Gaub stated that there is no exact opening date yet because there are some railroad issues that are being worked out with the U.T.C. regarding the existing rail crossing and the existing portion of the roadway. Gaub said there is also some final construction work being finished, such as the removal of the crosswalk in front of the Post Office. Assistant City Engineer Gaub stated that there is currently no c- curbing proposed in the project on 3rd Street at the Post Office driveway and the intent is to review whether or not c-curbing will be needed after traffic adjusts to the new signal and the new driveway at the northern end of the Post Office site. Chairman Wagner supported that approach. Item 5 – C410A – S 277th Wetland Mitigation Monitoring: Assistant City Engineer Gaub verified that the plant establishment noted in the status column of the CPS Report refers to vegetation, in response to a question asked by Vice-Chair Peloza. Item 8 – CP1116 – Downtown Pedestrian Lighting Replacement: Assistant City Engineer Gaub reported that the last nine lights are scheduled to arrive at the end of September and work is suspended until the materials arrive. Item 3 – CP1005 – South Division St Promenade Project: Assistant City Engineer Gaub stated that the majority of the difference between the total budget and the estimated cost is due to the EDA funds which are based on a percentage of the overall project and that the project came in under the original estimates. Chairman Wagner asked that an explanation be included in the status column. Item 14 – C201A – M Street SE Underpass: Assistant City Engineer Gaub confirmed that the project is 38% complete. Gaub reported that 4th Street SE and 6th Street SE are both reopened to traffic, M Street is still closed but construction of the walls has started. Assistant City Engineer Gaub stated that M Street SE should be reopened to traffic in late February/early March 2013, assuming there are no delays caused by weather during the winter months. Item 15 – EM0902 – Temporary Flood Control Barrier Removal: Assistant City Engineer Gaub stated that work is going very Page 7 of 9 CA.A Page 9 of 44 well, in response to an inquiry made by Chairman Wagner. Gaub said a majority of the bags have been removed from half-way through Brannan Park all the way to the south and restoration work has commenced. All of the bags on the east side of the river have been removed and the geo-wall at the drive-in theater/RPG site has almost been completely removed. Chairman Wagner asked what is happening to the sand from the bags and barriers. Assistant City Engineer Gaub answered that some of the materials are being resold and some is being reused/recycled. Mayor Lewis reported that at King County’s insistence, the City will reestablish vegetation and fencing along the levee at the King County line, respecting the King County easement along the levee. The Committee, staff, and the Mayor discussed the location of the easement and the restoration of the fencing. Item 11 – CP1103 – 132nd Avenue SE Tacoma Pipeline 5 Intertie: Assistant City Engineer Gaub said that the project should be completed by the end of the year, in response to a question asked by Vice-Chair Peloza. Item 12 - CP1206 – 2012 Pavement Patching, Chipseal, and Overlay Project: Vice-Chair Peloza reported that he has received nothing but positive feedback on the patching job done on Lea Hill Road. Item 21 – CP0915 – Well 1 Improvements – Transmission Lines: Assistant City Engineer Gaub explained that the final design plans for the project are being reviewed and the project should go out to for bids at the end of September, in response to a question asked by Member Osborne. Item 29 – CP1024 – AWS and M Street SE Intersection Improvements: Chairman Wagner asked why there in no estimated finish date for the project. Assistant City Engineer Gaub stated that it is because the project is not yet fully funded. Chairman Wagner asked for that to be noted in the project status column. Item 35 – CP1101 – 2011 Local Street Pavement Preservation – Phase 1: Chairman Wagner asked if there were any complaints about the project on 22nd Street SE. Director Dowdy reported that there was only one complaint, which received timely staff response to resolve but it did not pertain to the road work. Mayor Lewis confirmed that to be correct. Item B – MS0802 – Airport Roof Elastomeric Coating: Vice-Chair Peloza reported that this construction of this project is complete and Page 8 of 9 CA.A Page 10 of 44 the roof coating has a 10-year warranty. F. Action Tracking Matrix (Dowdy) The Committee asked that a map of completed projects be included. Assistant City Engineer Gaub asked if the map should include all completed project or projects completed within a specific time frame. Chairman Wagner answered that the map should include all complete projects for the year. The Committee and staff agreed that the map will show only completed Public Works project for 2012. The Map will be the current Active Capital Projects Map with the completed projects shown by highlighter. Chairman Wagner and Mayor Lewis discussed the possibility of developing a map including all the City’s capital projects. Mayor Lewis recommended making a specific item on the meeting agenda, “Review of Completed Public Works Projects,” which can be reviewed at each meeting. Member Osborne asked that “Sidewalk Program Funding Source” be included on the Action Tracking Matrix. Item A – Street Lighting (Evaluate 102nd Place SE Lighting): Assistant Director/City Engineer Selle stated that PSE will examine the area and verify there is the correct power available to install lights on 102nd Place SE. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:51 p.m. Approved this ______ day of ______, 2012. _____________________________ _____________________________ Rich Wagner, Chairman Jennifer Cusmir, Department Secretary Page 9 of 9 CA.A Page 11 of 44 AGENDA BILL APPROVAL FORM Agenda Subject: Public Wroks Project No. CP1121 Date: September 10, 2012 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 6 to Contract No. 11-25 in the amount of $24,011.61 and accept construction of Project No. CP1121, 2011 Local Street Pavement Preservation Phase 2. Background Summary: The 2011 Local Street Pavement Reconstruction Project - Phase 2 is the second and final phase of the 2011 Save Our Street (SOS) program. This project reconstructed 0.5 miles of local streets and overlaid 0.1 miles of local streets as shown on the attached map. This street work was funded by the 103 (Local Street) Fund. This project also replaced undersized water mains; upgraded storm drainage lines; and replaced damaged sanitary sewer lines as shown on the attached map. This utility work was funded by the respective utilities. A project budget contingency of $44,930 remains in the 103 (Local Street Pavement Preservation) Fund. A project budget contingency of $64,192 remains in the 430 (Water) Fund. A project budget contingency of $73,506 remains in the 431 (Sewer) Fund. A project budget contingency of $210,655 remains in the 432 (Storm) Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:September 17, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 12 of 44 AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 44 Project No: CP1121 Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: _December 6, 2010_______ Permission to Advertise Solicitation Date: _December 2, 2011_____ Contract Award Award Date: __Janurary 3, 2012________ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 103 Fund - Local Street Pavement Preservation 1,073840,000841,073 430 Fund - Water (Funds budgeted for CP1121)266,900266,900 430 Fund - Water (A portion of the 2012 Street Utility Improvements budget)75,00075,000 431 Fund - Sewer (A portion of the 2012 Street Utility Improvements budget)195,000195,000 431 Fund - Sewer (A portion of the CP0921 - Biannual Sewer Repair/Replacement project budget. Used for Change Order No. 1) 65,00765,007 432 Fund - Storm (Funds budgeted for CP1121)425,400425,400 Total 001,867,3071,868,380 ActivityPrior Years20112012 2013 Total Design Engineer - City Costs*1,073 450 1,523 Construction Contract Bid 1,301,474 1,301,474 Change Order No. 1 (replaced damaged sewer pipe in the F and 4th St SE intersection) 43,800 43,800 BUDGET STATUS SHEET 2011 Local Street Pavement Reconstruction - Phase 2 Date: September 10, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) intersection) Change Order No. 2 (replaced waterline on 6th Pl NE and installed geotextile fabric and a layer of larger aggregates on 3rd St SW) 74,539 74,539 Change Order No. 3 (replaced damaged sewer pipe on 2nd St NE between Pike and R St SE) 35,532 35,532 Change Order No. 4 (performed emergency sewer repair at 1301 67th St SE and sewer easment between H and G St NW north of W Main St) 12,064 12,064 Line Item Changes (10,178) (10,178) Construction Engineering - City Costs*16,342 16,342 Total 01,0731,474,02501,475,098 *City staff costs for street design and construction engineering are not charged against the project budget and are not shown here. Prior Years 20112012 2013 Total **103 Funds Budgeted ( )0(1,073)(840,000)0(841,073) 103 Funds Needed 01,073795,070796,144 *103 Fund Project Contingency ( )00(44,930)0(44,929) 103 Funds Required 00000 Prior Years 20112012 2013 Total **430 Funds Budgeted ( )00(341,900)0(341,900) 430 Funds Needed 00277,708277,708 **430 Fund Project Contingency ( )00(64,192)0(64,192) 430 Funds Required 00000 Prior Years 20112012 2013 Total **431 Funds Budgeted ( )00(260,007)0(260,007) 431 Funds Needed 00186,501186,501 **431 Fund Project Contingency ( )00(73,506)0(73,506) 431 Funds Required 00000 Prior Years 20112012 2013 Total **432 Funds Budgeted ( )00(425,400)0(425,400) 432 Funds Needed 00214,745214,745 **432 Fund Project Contingency ( )00(210,655)0(210,655) 432 Funds Required 00000 432 Storm Budget Status 431 Sewer Budget Status 103 Local Street Budget Status 430 Water Budget Status Page 1 of 2CA.B Page 14 of 44 ** ( # ) in the Budget Status Sections indicates money the City has available. Page 2 of 2CA.B Page 15 of 44 CA.B Page 16 of 44 CA.B Page 17 of 44 CA.B Page 18 of 44 CA.B Page 19 of 44 CA.B Page 20 of 44 CA.B Page 21 of 44 CA.B Page 22 of 44 CA.B Page 23 of 44 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4856 Date: September 11, 2012 Department: Public Works Attachments: Resolution No. 4856 Exhibit A Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee to recommend City Council adopt Resolution No. 4856 to accept $2,333,108 in federal grant funds to finance safety improvements for the Auburn Way South Corridor, from the Muckleshoot Plaza to Dogwood Street SE. Background Summary: Resolution No. 4856 authorizes the Mayor to accept a federal grant in the amount of $2,333,108 to be administered through the Washington State Department of Transportation (WSDOT) for safety improvements for the Auburn Way South Corridor, from the Muckleshoot Plaza to Dogwood Street SE. The need for corridor improvements on Auburn Way South is recognized in Auburn's adopted Transportation Improvement Program. The City applied for and received a $2,333,108 federal grant which does not require a local match. The grant will fund design and construction of corridor improvements on Auburn Way South, from the Muckleshoot Plaza to Dogwood Street SE, including improving access management, providing u-turns, upgrading transit stops and street lighting, widening to accommodate turn lanes and bicycle facilities and 10-foot wide sidewalks, installing ADA pedestrian push buttons and audible countdown pedestrian signal heads, and upgrading traffic signals. Additional right-of-way is anticipated to be required for the project. The Local Agency Agreement authorizes the expenditure of the design funds associated with the project. Future supplemental agreements will be needed to authorize the expenditure of right of way and construction funds as allowed by WSDOT. Reviewed by Council Committees: AUBURN * MORE THAN YOU IMAGINEDRES.A Page 24 of 44 Finance, Public Works Councilmember:Wagner Staff:Dunsdon Meeting Date:September 17, 2012 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 25 of 44 ----------------------------- Resolution No. 4856 September 7, 2012 Page 1 RESOLUTION NO. 4856 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ACCEPT A FEDERAL GRANT TO BE ADMINISTERED THROUGH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR THE AUBURN WAY SOUTH CORRIDOR SAFETY IMPROVEMENTS, MUCKLESHOOT PLAZA TO DOGWOOD STREET SE WHEREAS, the City desires to increase the safety of its transportation corridors; and WHEREAS, the need for corridor improvements on Auburn Way South is recognized in Auburn’s adopted Transportation Improvement Program; and WHEREAS, the City applied for and was granted a federal grant to be administered through the Washington State Department of Transportation (WSDOT) in the amount of $2,333,108 to finance safety improvements for the Auburn Way South Corridor, from the Muckleshoot Plaza to Dogwood Street SE, including improving access management, providing u-turns, upgrading transit stops and street lighting, widening to accommodate turn lanes, bicycle facilities and sidewalks, installing ADA pedestrian push buttons and audible countdown pedestrian signal heads, and upgrading traffic signals; and WHEREAS, the $2,333,108 federal grant does not require a local match; and RES.A Page 26 of 44 ----------------------------- Resolution No. 4856 September 7, 2012 Page 2 WHEREAS, it is in the best interest of the City to use grant monies to finance safety improvements to the transportation system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor is hereby authorized to accept the Washington State Department of Transportation federal grant for $2,333,108 for the Auburn Way South Corridor Safety Improvements, Muckleshoot Plaza to Dogwood Street SE, with no local match funds required. In addition, the Mayor is hereby authorized to execute a Local Agency Agreement between the City and Washington State Department of Transportation in substantial conformity with the agreement attached hereto, marked as Exhibit A and incorporated herein by this reference. Also, the Mayor is hereby authorized to execute any further necessary supplemental agreements for the Project, expending up to the total amount of the grant of $2,333,108. Section 2. The Mayor is hereby authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. RES.A Page 27 of 44 ----------------------------- Resolution No. 4856 September 7, 2012 Page 3 CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.A Page 28 of 44 Local Agency Agreement Agency Official Washington State Department of Transportation By Title Date Executed By Director of Highways and Local Programs Agency Address City of Auburn 25 West Main Street Auburn, WA 98001 TheLocalAgencyhavingcomplied,orherebyagreeingtocomply,withthetermsandconditionssetforthin(1)Title23,U.S.CodeHighways,(2) theregulationsissuedpursuantthereto,(3)2CFR225,(4)OfficeofManagementandBudgetCircularsA-102,andA-133,(5)thepoliciesand procedurespromulgatedbytheWashingtonStateDepartment ofTransportation,and(6)thefederalaidprojectagreemententeredintobetweenthe StateandFederalGovernment,relativetotheaboveproject,theWashingtonStateDepartmentofTransportationwillauthorizetheLocalAgencyto proceedontheprojectbyaseparatenotification.Federalfundswhicharetobeobligatedfortheprojectmaynotexceedtheamountshownhereinon liner,column3,withoutwrittenauthoritybytheState,subjecttotheapprovaloftheFederalHighwayAdministration.Allprojectcostsnot reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Description of Work Name Length Termini Auburn Way South (SR 164) Corridor Safety Improvements 0.63 mile Auburn Way South (SR 164), between mile post 1.65 and mile post 2.28 (Dogwood St. SE) Type of Work Estimate of Funding (1)(2)(3) PE Right of Way Construction a. Agency b. Other d. State e. Total PE Cost Estimate (a+b+c+d) Consultant 64,210.00 255,000.00 1,000.00 320,210.00 f. Agency g. Other i. State j. Total R/W Cost Estimate (f+g+h+i) k. Contract l. Other m. Other o. Agency p. State q. Total CN Cost Estimate (k+l+m+n+o+p) r. Total Project Cost Estimate (e+j+q)320,210.00 255,000.00 1,000.00 320,210.00 Federal Funds Estimated Funds Estimated Agency Project Funds Estimated Total 1 320,210.00 For OSC WSDOT Use Only Project No. Agreement No. 64,210.00 CFDA No. 20.205 Federal Aid Participation Ratio for PE Federal Aid Participation Ratio for RW Federal Aid Participation Ratio for CN 100 % % % (Catalog of Federal Domestic Assistance) Peter B. Lewis, Mayor h. Other c. Other n. Other DOTForm 140-039 EF Revised 09/2011RES.A Page 29 of 44 Construction Method of Financing (Check Method Selected) State Ad and Award Method A - Advance Payment - Agency Share of total construction cost (based on contract award) Method B - Withhold from gas tax the Agency's share of total construction cost (line 4, column 2) in the amount of $at $per month formonths. Local Force or Local Ad and Award Method C - Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on September 17 2012,, Resolution/Ordinance No.Resolution No. 4856 2 Provisions CertaintypesofworkandservicesshallbeprovidedbytheStateonthisprojectasrequestedbytheAgencyanddescribedintheTypeofWork above.Inaddition,theStatewillfurnishqualifiedpersonnelforthesupervisionandinspectionoftheworkinprogress.OnLocalAgencyadvertised andawardedprojects,thesupervisionandinspectionshall belimitedtoensuringallworkisinconformancewithapprovedplans,specifications,and federalaidrequirements.ThesalaryofsuchengineerorothersupervisorandallothersalariesandcostsincurredbyStateforcesupontheproject willbeconsideredacostthereof.AllcostsrelatedtothisprojectincurredbyemployeesoftheStateinthecustomarymanneronhighwaypayrolls and vouchers shall be charged as costs of the project. I. Scope of Work TheAgencyshallprovideallthework,labor,materials,and servicesnecessarytoperformtheprojectwhichisdescribedandsetforthindetailin the “Project Description” and “Type of Work.” WhentheStateactsforandonbehalfoftheAgency,theStateshallbedeemedanagentoftheAgencyandshallperformtheservicesdescribed andindicatedin“TypeofWork”onthefaceofthisagreement,inaccordancewithplansandspecificationsasproposedbytheAgencyandapproved by the State and the Federal Highway Administration. WhentheStateactsfortheAgencybutisnotsubjecttotherightofcontrolbytheAgency,theStateshallhavetherighttoperformthework subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority TheStateiswillingtofulfilltheresponsibilitiestotheFederalGovernmentbytheadministrationofthisproject.TheAgencyagreesthattheState shallhavethefullauthoritytocarryoutthisadministration.TheStateshallreview,process,andapprovedocumentsrequiredforfederalaid reimbursementinaccordancewithfederalrequirements.If theStateadvertisesandawardsthecontract,theStatewill furtheractfortheAgencyin allmattersconcerningtheprojectasrequestedbytheAgency.IftheLocalAgencyadvertisesandawardstheproject,the Stateshallreviewthework to ensure conformity with the approved plans and specifications. III. Project Administration IV. Availability of Records AllprojectrecordsinsupportofallcostsincurredandactualexpenditureskeptbytheAgencyaretobemaintainedinaccordancewithlocal governmentaccountingproceduresprescribedbytheWashingtonStateAuditor’sOffice,theU.S.DepartmentofTransportation,andthe WashingtonStateDepartmentofTransportation.TherecordsshallbeopentoinspectionbytheStateandFederalGovernmentatallreasonabletimes andshallberetainedandmadeavailableforsuchinspection foraperiodofnotlessthanthreeyearsfromthefinalpaymentofanyfederalaidfunds to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request. TheAgencyagreesthatonfederalaidhighwayconstructionprojects,thecurrentfederalaidregulationswhichapplyto liquidateddamages relativetothebasisoffederalparticipationintheprojectcostshallbeapplicableintheeventthecontractorfailstocompletethecontractwithinthe contract time. V. Compliance with Provisions TheAgencyshallnotincuranyfederalaidparticipationcostsonanyclassificationofworkonthisprojectuntilauthorizedinwritingbytheState for each classification. The classifications of work for projects are: 1. Preliminary engineering. 2. Right of way acquisition. 3. Project construction. Intheeventthatrightofwayacquisition,oractualconstructionoftheroad,forwhichpreliminaryengineeringisundertakenisnotstartedbythe closingofthetenthfiscalyearfollowingthefiscalyearin whichtheagreementisexecuted,theAgencywillrepaytothe Statethesumorsumsof federal funds paid to the Agency under the terms of this agreement (see Section IX). TheAgencyagreesthatallstagesofconstructionnecessary toprovidetheinitiallyplannedcompletefacilitywithinthelimitsofthisprojectwill conformtoatleasttheminimumvaluessetbyapprovedstatewidedesignstandardsapplicabletothisclassofhighways,eventhoughsuchadditional work is financed without federal aid participation. VI. Payment and Partial Reimbursement Thetotalcostoftheproject,includingallreviewandengineeringcostsandotherexpensesoftheState,istobepaidbytheAgencyandbythe FederalGovernment.Federalfundingshallbeinaccordance withtheFederalTransportationAct,asamended,2CFR225andOfficeof ManagementandBudgetcircularsA-102andA-133.TheStateshallnotbeultimatelyresponsibleforanyofthecostsofthe project.TheAgency shallbeultimatelyresponsibleforallcostsassociatedwiththeprojectwhicharenotreimbursedbytheFederalGovernment.Nothinginthis agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. DOTForm 140-039 EF Revised 09/2011RES.A Page 30 of 44 DOTForm 140-039 EF Revised 09/2011 3 TheStateshallbilltheAgencyforallcostsincurredbytheStaterelativetotheproject.TheStateshallalsobilltheAgencyforthefederalfunds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). MethodA –TheAgencywillplacewiththeState,within(20)daysafter theexecutionoftheconstructioncontract,anadvanceintheamountof theAgency’sshareofthetotalconstructioncostbasedonthecontractaward.TheStatewillnotifytheAgencyoftheexactamounttobedeposited withtheState.TheStatewillpayallcostsincurredunderthecontractuponpresentationofprogressbillingsfromthecontractor.Followingsuch payments,theStatewillsubmitabillingtotheFederalGovernmentforthefederalaidparticipationshareofthecost.Whentheprojectis substantiallycompletedandfinalactualcostsoftheprojectcanbedetermined,theStatewillpresenttheAgencywitha finalbillingshowingthe amountduetheStateortheamountduetheAgency.ThisbillingwillbeclearedbyeitherapaymentfromtheAgencytotheStateorbyarefund from the State to the Agency. MethodB –TheAgency’sshareofthetotalconstructioncostasshownonthefaceofthisagreementshallbewithheldfromitsmonthlyfueltax allotments.Thefaceofthisagreementestablishesthemonthsinwhichthewithholdingshalltakeplaceandtheexactamounttobewithheldeach month.Theextentofwithholdingwillbeconfirmedbyletter fromtheStateatthetimeofcontractaward.Uponreceiptofprogressbillingsfromthe contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. MethodC –TheAgencymaysubmitvoucherstotheStateintheformatprescribedbytheState,induplicate,notmorethanoncepermonthfor thosecostseligibleforFederalparticipationtotheextentthatsuchcostsaredirectlyattributableandproperlyallocabletothisproject.Expenditures bytheLocalAgencyformaintenance,generaladministration,supervision,andotheroverheadshallnotbeeligiblefor Federalparticipationunless claimed under a previously approved indirect cost plan. TheStateshallreimbursetheAgencyfortheFederalshareof eligibleprojectcostsuptotheamountshownonthefaceofthisagreement.Atthe time of audit, the Agency will provide documentation of all costs incurred on the project. TheAgency,ifservicesofaconsultantarerequired,shallberesponsibleforauditoftheconsultant’srecordstodetermineeligiblefederalaid costs on the project. The report of said audit shall be in the Agency’s files and made available to the State and the Federal Government. VII. Audit of Federal Consultant Contracts AnauditshallbeconductedbytheWSDOTInternalAuditOfficeinaccordancewithgenerallyacceptedgovernmentalauditingstandardsas issuedbytheUnitedStatesGeneralAccountingOfficebythe ComptrollerGeneraloftheUnitedStates;WSDOTManualM27-50,Consultant Authorization,Selection,andAgreementAdministration;memorandaofunderstandingbetweenWSDOTandFHWA;andOfficeofManagement and Budget Circular A-133. Ifuponaudititisfoundthatoverpaymentorparticipationoffederalmoneyinineligibleitemsofcosthasoccurred,the Agencyshallreimburse the State for the amount of such overpayment or excess participation (see Section IX). TheAgencyagreesthatifpaymentorarrangementforpayment ofanyoftheState’sbillingrelativetotheproject(e.g.,Stateforcework,project cancellation,overpayment,costineligibleforfederalparticipation,etc.)isnotmadetotheStatewithin45daysaftertheAgencyhasbeenbilled,the StateshalleffectreimbursementofthetotalsumduefromtheregularmonthlyfueltaxallotmentstotheAgencyfromtheMotorVehicleFund.No additionalFederalprojectfundingwillbeapproveduntilfullpaymentisreceivedunlessotherwisedirectedtheDirectorofHighwaysandLocal Programs. IX. Payment of Billing TheAgencywillnotpermitanychangestobemadeintheprovisionsforparkingregulationsandtrafficcontrolonthisprojectwithoutprior approvaloftheStateandFederalHighwayAdministration.TheAgencywillnotinstallorpermittobeinstalledanysigns,signals,ormarkingsnot inconformancewiththestandardsapprovedbytheFederalHighwayAdministrationandMUTCD.TheAgencywill,atitsownexpense,maintain the improvement covered by this agreement. X. Traffic Control, Signing, Marking, and Roadway Maintenance TheAgencyshallholdtheFederalGovernmentandtheStateharmlessfromandshallprocessanddefendatitsownexpenseallclaims,demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency’s execution, XI. Indemnity TheAgency,asasubrecipientoffederalfunds,shalladhere tothefederalOfficeofManagementandBudget(OMB)CircularA-133aswellasall applicablefederalandstatestatutesandregulations.Asubrecipientwhoexpends$500,000ormoreinfederalawardsfromallsourcesduringa givenfiscalyearshallhaveasingleorprogram-specificauditperformedforthatyearinaccordancewiththeprovisionsofOMBCircularA-133. Upon conclusion of the A-133 audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. VIII. Single Audit Act TheAgencyshallbillthestateforfederalaidprojectcosts incurredinconformitywithapplicablefederalandstatelaws.Theagencyshall minimizethetimeelapsedbetweenreceiptoffederalaidfundsandsubsequentpaymentofincurredcosts.ExpendituresbytheLocalAgencyfor maintenance,generaladministration,supervision,andotheroverheadshallnotbeeligibleforfederalparticipationunlessacurrentindirectcostplan hasbeenpreparedinaccordancewiththeregulationsoutlinedin2CFR225-CostPrinciplesforState,Local,andIndianTribalGovernment,and retained for audit. TheStatewillpayforStateincurredcostsontheproject.Followingpayment,theStateshallbilltheFederalGovernmentforreimbursementof thosecostseligibleforfederalparticipationtotheextentthatsuchcostsareattributableandproperlyallocableto thisproject.TheStateshallbillthe Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. RES.A Page 31 of 44 No liability shall attach to the State or Federal Government except as expressly provided herein. TheAgencyherebyagreesthatitwillincorporateorcauseto beincorporatedintoanycontractforconstructionwork,or modificationthereof,as definedintherulesandregulationsoftheSecretaryofLaborin41CFRChapter60,whichispaidforinwholeorinpartwith fundsobtainedfrom theFederalGovernmentorborrowedonthecreditoftheFederalGovernmentpursuanttoagrant,contract,loan,insurance,orguaranteeor understandingpursuanttoanyfederalprograminvolvingsuchgrant,contract,loan,insurance,orguarantee,therequiredcontractprovisionsfor Federal-Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines. XII. Nondiscrimination Provision TheAgencyfurtheragreesthatitwillbeboundbytheaboveequalopportunityclausewithrespecttoitsownemploymentpracticeswhenit participatesinfederallyassistedconstructionwork:Provided,thatiftheapplicantsoparticipatingisaStateorLocalGovernment,theaboveequal opportunityclauseisnotapplicabletoanyagency,instrumentality,orsubdivisionofsuchgovernmentwhichdoesnotparticipateinworkonor under the contract. The Agency also agrees: (1)ToassistandcooperateactivelywiththeStateinobtainingthecomplianceofcontractorsandsubcontractorswiththeequalopportunity clause and rules, regulations, and relevant orders of the Secretary of Labor. (2)TofurnishtheStatesuchinformationasitmayrequireforthesupervisionofsuchcomplianceandthatitwillotherwiseassisttheStatein the discharge of its primary responsibility for securing compliance. (3)TorefrainfromenteringintoanycontractorcontractmodificationsubjecttoExecutiveOrder11246ofSeptember24,1965,witha contractordebarredfrom,orwhohasnotdemonstratedeligibilityfor,governmentcontractsandfederallyassistedconstructioncontracts pursuant to the Executive Order. (4)Tocarryoutsuchsanctionsandpenaltiesforviolationoftheequalopportunityclauseasmaybeimposeduponcontractorsand subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. TheAgencyshallnotdiscriminateonthebasisofrace,color,nationalorigin,orsexintheawardandperformanceofanyUSDOT-assisted contractand/oragreementorintheadministrationofitsDBEprogramortherequirementsof49CFRPart26.TheAgencyshalltakeallnecessary andreasonablestepsunder49CFRPart26toensurenondiscriminationintheawardandadministrationofUSDOT-assisted contractsand agreements.TheWSDOT’sDBEprogram,asrequiredby49CFRPart26andasapprovedbyUSDOT,isincorporatedbyreferenceinthis agreement.Implementationofthisprogramisalegalobligationandfailuretocarryoutitstermsshallbetreatedasaviolationofthisagreement. UponnotificationtotheAgencyofitsfailuretocarryoutitsapprovedprogram,theDepartmentmayimposesanctionsasprovidedforunderPart26 andmay,inappropriatecases,referthematterforenforcementunder18U.S.C.1001and/ortheProgramFraudCivilRemediesActof1986(31U. S.C. 3801 et seq.). 4 TheSecretaryoftheWashingtonStateDepartmentofTransportationmayterminatethecontractinwhole,orfromtimetotimeinpart, whenever: XIV. Termination for Public Convenience (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2)ThecontractorispreventedfromproceedingwiththeworkasadirectresultofanExecutiveOrderofthePresidentwithrespecttothe prosecutionofwarorintheinterestofnationaldefense,or anExecutiveOrderofthePresidentorGovernoroftheStatewithrespecttothe preservation of energy resources. (3)Thecontractorispreventedfromproceedingwiththeworkbyreasonofapreliminary,special,orpermanentrestrainingorderofa courtofcompetentjurisdictionwheretheissuanceofsuchorderisprimarilycausedbytheactsoromissionsofpersonsoragenciesotherthan the contractor. (4) The Secretary determines that such termination is in the best interests of the State. Fortheconvenienceofthepartiestothiscontract,itisagreedthatanyclaimsand/orcausesofactionwhichtheLocalAgencyhasagainstthe StateofWashington,growingoutofthiscontractortheprojectwithwhichitisconcerned,shallbebroughtonlyintheSuperiorCourtforThurston County. XV. Venue for Claims and/or Causes of Action Inaddition,theAgencyagreesthatifitfailsorrefusestocomplywiththeseundertakings,theStatemaytakeanyorallofthefollowing actions: (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. TheAgencyherebyagreesthattheliquidateddamagesprovisionsof23CFRPart635,Subpart127,assupplemented,relativetotheamountof Federalparticipationintheprojectcost,shallbeapplicableintheeventthecontractorfailstocompletethecontractwithinthecontracttime.Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIII. Liquidated Damages DOTForm 140-039 EF Revised 09/2011 performance,orfailuretoperformanyoftheprovisionsofthisagreement,orofanyotheragreementorcontractconnectedwiththisagreement,or arisingbyreasonoftheparticipationoftheStateorFederalGovernmentintheproject,PROVIDED,nothinghereinshall requiretheAgencyto reimbursetheStateortheFederalGovernmentfordamagesarisingoutofbodilyinjurytopersonsordamagetopropertycausedbyorresultingfrom the sole negligence of the Federal Government or the State. RES.A Page 32 of 44 The approving authority certifies, to the best of his or her knowledge and belief, that: XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying (1)Nofederalappropriatedfundshavebeenpaidorwillbepaid,byoronbehalfoftheundersigned,toanypersonforinfluencingorattempting toinfluenceanofficeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamember ofCongressinconnectionwiththeawardingofanyfederalcontract,themakingofanyfederalgrant,themakingofanyfederalloan,theentering intoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontract,grant,loan,or cooperative agreement. (2)Ifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluencean officeroremployeeofanyfederalagency,amemberofCongress,anofficeroremployeeofCongress,oranemployeeofamemberofCongressin connectionwiththisfederalcontract,grant,loan,orcooperativeagreement,theundersignedshallcompleteandsubmittheStandardForm-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3)Theundersignedshallrequirethatthelanguageofthiscertificationbeincludedintheawarddocumentsforallsubawardsatalltiers (includingsubgrants,andcontractsandsubcontractsundergrants,subgrants,loans,andcooperativeagreements)whichexceed$100,000,andthatall such subrecipients shall certify and disclose accordingly. Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeor enteredinto.Submission ofthiscertificationasaprerequisiteformakingorenteringintothistransactionimposedbySection1352,Title31,U.S.Code.Anypersonwhofails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Additional Provisions 5DOTForm 140-039 EF Revised 09/2011RES.A Page 33 of 44 RES.A Page 34 of 44 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: September 11, 2012 Department: Public Works Attachments: Capital Projects Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:September 17, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 35 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 1 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e B , E l l i n g s o n : Th i s p r o j e c t w i l l r e p l a c e t h e E l l i n g s o n se w e r p u m p s t a t i o n . - 2, 9 5 5 , 5 6 9 2, 9 5 5 , 5 6 9 2 , 8 8 6 , 4 2 0 1 0 0 % O c t - 1 0 9 9 % S e p - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k is a l l t h a t r e m a i n s a n d m a y b e c o m p l e t e d i n Se p t e m b e r . 2 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e Ri v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e an d r e p a i r s a t t h e W h i t e R i v e r s t o r m pu m p s t a t i o n . - 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % S e p - 1 2 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k is a l l t h a t r e m a i n s a n d m a y b e c o m p l e t e d i n Se p t e m b e r . 3 CP 0 9 1 6 We s t V a l l e y H i g h w a y - S R 1 8 t o W . Ma i n : Th i s p r o j e c t w i l l r e c o n s t r u c t W V H be t w e e n S R 1 8 a n d W . M a i n , i n c l u d i n g si g n a l i m p r o v e m e n t s a t W . M a i n . - 8 7 0 , 0 0 0 80 0 , 0 0 0 2 , 3 4 5 , 6 5 0 (T I B G r a n t ) 83 , 7 1 0 (1 2 4 F u n d ) 4, 0 9 9 , 3 6 0 4 , 0 4 1 , 9 1 6 1 0 0 % J u l - 1 1 9 9 % S e p - 1 2 D u n s d o n Wo r k i s n e a r i n g c o m p l e t i o n a n d i s an t i c i p a t e d t o b e c o m p l e t e d i n e a r l y Se p t e m b e r . 4 CP 1 0 0 5 So u t h D i v i s i o n S t . P r o m e n a d e Pr o j e c t : Th e p r o j e c t i n c l u d e s t h e d e v e l o p m e n t of a c o m p r e h e n s i v e p r o m e n a d e o n Di v i s i o n S t . f r o m M a i n S t t o 3 r d S t SE / S W . I m p r o v e m e n t s i n c l u d e up g r a d e s t o a l l u t i l i t i e s a n d n e w ro a d w a y c o r r i d o r t r e a t m e n t s . - 3 , 0 0 0 , 0 0 0 (E D A ) 4, 3 0 0 , 8 7 9 (L R F B o n d s ) 7, 3 0 0 , 8 7 9 6 , 3 8 9 , 7 5 2 1 0 0 % M a r - 1 1 9 9 % O c t - 1 2 V o n d r a k Pu n c h l i s t w o r k i s a n t i c i p a t e d t o b e co m p l e t e d i n e a r l y O c t o b e r d u e t o m a t e r i a l de l i v e r y d e l a y s . E x t r a b u d g e t i s p r i m a r i l y ED A f u n d s d u e t o t h e p e r c e n t a g e b a s e d gr a n t a n d f i n a l p r o j e c t c o s t s b e i n g si g n i f i c a n t l y l e s s t h a n o r i g i n a l l y a n t i c i p a t e d . 5 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n Mo n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o co m p l e t e t h e r e q u i r e m e n t m o n i t o r i n g an d m a i n t e n a n c e o f t h e w e t l a n d mi t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d on t h e N o r t h g e o d e c k e p r o p e r t y a n d a t th e c o r n e r o f 4 4 t h S t N W a n d F r o n t a g e Ro a d . P e r m i t s r e q u i r e t h e C i t y t o mo n i t o r t h e s i t e s f o r 1 0 y e a r s . - 1 4 3 , 5 9 7 14 3 , 5 9 7 1 4 3 , 3 7 4 1 0 0 % A p r - 1 1 9 8 % M a y - 1 3 D u n s d o n Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , th e p r o j e c t i s e n t e r i n g t h e 1 - y e a r p l a n t es t a b l i s h m e n t p e r i o d a n d t h e f i n i s h d a t e ha s b e e n c h a n g e d t o r e f l e c t t h i s . 6 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n an d p e r m i t t i n g e f f o r t s a s s o c i a t e d w i t h th e a r t e r i a l s t r e e t c o r r i d o r ‘ A ’ S t r e e t NW f r o m 1 4 t h S t r e e t N W s o u t h t o 3 r d St r e e t N W . - 1 , 2 0 2 , 5 2 6 (1 0 2 a n d T I F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r I n - Ki n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9, 8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 9 5 % O c t - 1 2 G a u b Ro a d w a y c o n n e c t i o n f r o m 3 r d t o 5 t h i s op e n t o l o c a l t r a f f i c o n l y . W o r k i s n e a r l y co m p l e t e d w i t h t h e e x c e p t i o n o f f i n a l La n d s c a p i n g a n d w e t l a n d m i t i g a t i o n w h i c h is n o t a n t i c i p a t e d t o b e c o m p l e t e d u n t i l Oc t o b e r . 7 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p St a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e L a k e l a n d Hi l l s w a t e r s e r v i c e a r e a i n o r d e r t o me e t f i r e f l o w d e m a n d s . - 2 , 7 6 0 , 9 8 2 2, 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 5 % N o v - 1 2 V o n d r a k Fi n a l S C A D A d e s i g n i s b e i n g p r o v i d e d b y th e S C A D A U p g r a d e P r o j e c t . S t a r t u p a n d te s t i n g w i l l b e g i n i n O c t o b e r . 8 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g te a l l i g h t s t h a t h a v e r e a c h e d t h e e n d o f th e i r s e r v i c e l i f e w i t h l i g h t s m e e t i n g t h e cu r r e n t d o w n t o w n s t a n d a r d s . - 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 5 , 0 0 0 1 0 0 % S e p - 1 1 7 7 % O c t - 1 2 T r u o n g Wo r k i s i n s u s p e n s i o n , w a i t i n g o n m a t e r i a l de l i v e r y f o r r e m a i n i n g 9 l i g h t s o n S a f e w a y pa r k i n g l o t s i d e w a l k a r e a . 9 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e r e p a i r s a n d i m p r o v e m e n t s o n ac a d e m y d r i v e S e , 3 7 t h S t r e e t N W , an d 3 6 t h S t r e e t N E . - 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 7 5 % S e p - 1 2 L e e W o r k o n t h e 3 7 t h S t r e e t s i t e i s u n d e r w a y . T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n Pa g e 1 o f 7 DI.A Page 36 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 10 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 In t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d co n s t r u c t i o n o f i n f r a s t r u c t u r e o n 1 3 2 n d Av e S E a n d t h e T a c o m a P i p e l i n e 5 f o r th e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . - 1 , 2 9 0 , 0 0 0 1, 2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 7 5 % D e c - 1 2 D u n s d o n Wo r k i s i n s u s p e n s i o n w h i l e t h e C i t y o f Ta c o m a c o m p l e t e s t h e i r n e x t s t a g e o f wo r k . 11 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s SC A D A s y s t e m t o m e e t P u b l i c W o r k s go a l s . - 2 , 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 7 2 % D e c - 1 2 L e e Im p l e m e n t a t i o n C o n t r a c t e x e c u t e d . Pr e l i m i n a r y D e s i g n a n d F i n a l D e s i g n a r e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t M& O i s c o m p l e t e a n d c o n v e r s i o n o f 2 t e s t si t e s a r e c o m p l e t e a n d t h e r e m a i n i n g t e s t si t e i s a n t i c i p a t e d t o b e g i n i n s t a l l a t i o n t h e we e k o f S e p t e m b e r 1 7 t h . 12 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l s a n d o v e r l a y w o r k on b o t h a r t e r i a l / c o l l e c t o r a n d l o c a l st r e e t s t h r o u g h o u t t h e C i t y . - 1 , 3 0 0 , 0 0 0 5 3 9 , 5 0 0 (S O S ) 1, 8 3 9 , 5 0 0 1 , 8 3 9 , 5 0 0 1 0 0 % J u n - 1 2 6 5 % O c t - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e r e m a i n i n g 2 0 1 2 SO S n o n - r e b u i l d s t r e e t s w i t h t h e 2 0 1 2 ar t e r i a l / c o l l e c t o r p r e s e r v a t i o n p r o g r a m . Wo r k i s u n d e r w a y w i t h p a t c h i n g i n pr o g r e s s . C h i p S e a l s o n t h e a d d e d Ch a n g e O r d e r S t r e e t s t o b e g i n i n Se p t e m b e r . 13 EM 0 9 0 2 Te m p o r a r y F l o o d C o n t r o l B a r r i e r Re m o v a l : Th i s p r o j e c t w i l l r e m o v e t h e 5 m i l e s o f te m p o r a r y b a r r i e r s i n s t a l l e d i n 2 0 0 9 t o ad d r e s s t h e p o t e n t i a l f o r f l o o d i n g f r o m th e d i m i n i s h e d c a p a c i t y o f t h e H o w a r d Ha n s o n D a m . - 2 , 1 4 0 , 6 9 4 (K C F C D ) 2, 1 4 0 , 6 9 4 2 , 1 2 9 , 2 2 2 1 0 0 % J u l - 1 2 6 5 % D e c - 1 2 T r u o n g Wo r k i s u n d e r w a y a t m u l t i p l e l o c a t i o n s . Th e G e o - W a l l a t t h e t h e a t e r h a s b e e n re m o v e d a l o n g w i t h t h e m a j o r i t y o f t h e bu l k b a g s . W o r k o n r e m o v a l o f t h e H e s c o un i t s i s b e g i n n i n g a n d r e s t o r a t i o n w o r k a t se v e r a l l o c a t i o n s i s o n - g o i n g . 14 CP 0 9 2 1 Bi - A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e sa n i t a r y s e w e r f a c i l i t i e s ( m a n h o l e s , pi p e s , e t c . ) t h r o u g h o u t t h e C i t y . - 1 1 7 , 0 0 0 8 3 5 , 6 3 5 5 , 0 0 0 9 5 7 , 6 3 5 8 5 3 , 9 8 5 1 0 0 % M a y - 1 2 4 7 % N o v - 1 2 L e e W o r k i s u n d e r w a y . 15 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e Se p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e se p a r a t e ‘ M ’ S t r e e t S E f r o m t h e Bu r l i n g t o n N o r t h e r n S a n t a F e St a m p e d e P a s s R a i l l i n e i n P h a s e 1 an d c o m p l e t i o n o f t h e A u b u r n B l a c k Di a m o n d R o a d B y p a s s c o n n e c t i o n i s a fu t u r e p h a s e . - 5 , 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 4 2 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n p l a c e t h r o u g h Fe b r u a r y 2 0 1 3 , w e a t h e r d e p e n d a n t . 6 t h St r e e t a n d 4 t h S t r e e t i n t e r s e c t i o n s a r e op e n t o t r a f f i c . 16 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t Pr o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t va r i o u s l o c a t i o n s w i t h i n t h e C i t y . - 2 3 5 , 0 0 0 (3 2 8 ) 23 5 , 0 0 0 2 2 9 , 3 2 0 1 0 0 % J u l - 1 2 4 0 % N o v - 1 2 W i c k s t r o m Wo r k i s u n d e r w a y w i t h t h e r e p a i r s o n Ha r v e y r o a d c o m p l e t e . 17 CP 1 2 1 6 20 1 2 A r t e r i a l C r a c k S e a l P r o j e c t Th i s p r o j e c t w i l l c o m p l e t e c r a c k s e a l i n g on a r t e r i a l a n d c o l l e c t o r s t r e e t s t h r o u g h ou t t h e C i t y . - 2 0 0 , 0 0 0 20 0 , 0 0 0 1 7 5 , 3 2 4 1 0 0 % J u l - 1 2 0 % O c t - 1 2 W i c k s t r o m Wo r k i s a n t i c i p a t e d t o b e g i n t h e w e e k o f Se p t . 2 4 t h . Pa g e 2 o f 7 DI.A Page 37 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 18 CP 1 2 1 1 Do w n t o w n S c u l p t u r e G a r d e n : Th i s p r o j e c t w i l l p r o v i d e f o r t h e im p l e m e n t a t i o n o f a n a n n u a l l y r o t a t i n g sc u l p t u r e g a r d e n t h r o u g h o u t t h e do w n t o w n a r e a . T h i s p o r t i o n o f t h e pr o j e c t w i l l c o n s t r u c t u p t o 1 0 fo u n d a t i o n s f o r t h e s c u l p t u r e s a s t h e bu d g e t a l l o w s . A r t s e l e c t i o n s a r e b e i n g do n e t h r o u g h t h e A r t s C o m m i s s i o n pr o c e s s w i t h t h e P a r k s D e p a r t m e n t . - 7 0 , 4 8 4 (L R F ) 10 , 0 0 0 (G e n e r a l fu n d ) 80 , 4 8 4 8 0 , 4 8 4 1 0 0 % J u l - 1 2 0 % N o v - 1 2 T r u o n g W o r k i s u n d e r w a y . 19 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e A c a d e m y wa t e r s e r v i c e a r e a i n o r d e r t o m e e t f i r e fl o w d e m a n d s . 1 3 , 0 4 1 , 0 3 1 3, 0 4 1 , 0 3 1 3 , 0 2 2 , 5 0 0 1 0 0 % S e p - 1 2 O c t - 1 3 V o n d r a k Pr o j e c t i s a d v e r t i s e d a n d w i l l o p e n b i d s o n Oc t . 4 t h . 20 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - Tr a n s m i s s i o n L i n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a la r g e r p r o j e c t a n d w i l l r e p l a c e w a t e r li n e s f r o m t h e W e l l 1 S i t e t o t h e Ho w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y t o a c c o m m o d a t e t h e re p l a c e m e n t o f W e l l 1 . T h i s p r o j e c t w i l l al s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 I m p r o v e m e n t s 1 1 , 9 4 6 , 6 9 7 8 3 1 , 9 0 4 2 , 7 7 8 , 6 0 1 2 , 7 5 0 , 7 6 0 9 7 % S e p - 1 2 M a r - 1 3 L e e De s i g n w o r k u n d e r w a y . P r o j e c t i s an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n d u r i n g th e M S t r e e t c l o s u r e . T h i s p r o j e c t i s b e i n g pa r t i a l l y f u n d e d w i t h a P u b l i c W o r k s T r u s t Fu n d L o a n . 21 CP 1 2 1 5 Ba n n e r P o l e F o u n d a t i o n R e p a i r : Th i s p r o j e c t w i l l r e p l a c e t h e f o u n d a t i o n of t h e b a n n e r p o l e l o c a t e d a t t h e N E co r n e r o f E M a i n S t r e e t a n d B S t r e e t NE . 1 3 0 , 0 0 0 (3 2 8 ) 30 , 0 0 0 3 0 , 0 0 0 8 0 % S e p - 1 2 N o v - 1 2 T r u o n g D e s i g n w o r k i s u n d e r w a y 22 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d Cl e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l of s e d i m e n t f r o m 8 s t o r m d r a i n a g e po n d s l o c a t e d t h r o u g h o u t t h e C i t y a n d cl e a n t h e d i t c h a l o n g A S t r e e t S E / E a s t Va l l e y H i g h w a y . 1 36 0 , 0 0 0 3 6 0 , 0 0 0 3 3 5 , 8 0 0 9 5 % M a r - 1 3 O c t - 1 3 L e e Pr o j e c t s c h e d u l e i s r e v i s e d t o c o m p l e t e t h i s wo r k d u r i n g t h e s u m m e r o f 2 0 1 3 d u e t o wa t e r l e v e l s . 23 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e i m p r o v e m e n t s o n H i - C r e s t Dr i v e N W 1 16 5 , 0 0 0 1 6 5 , 0 0 0 1 7 8 , 3 1 0 3 0 % D e c - 1 2 A u g - 1 3 L e e De s i g n w o r k u n d e r w a y b u t i s n o t an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n t h i s ye a r . 24 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s f o r s a f e w a l k i n g r o u t e s to H a z e l w o o d E l e m . , L e a H i l l e l e m . , an d R a i n e r M i d d l e S c h o o l a l o n g 1 1 6 t h Av e . S E a n d S E 3 1 2 S t . 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 ( A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 3 0 % A p r - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . C o n s t r u c t i o n an t i c i p a t e d i n 2 0 1 3 t o b e d u r i n g t h e su m m e r . A g r e e m e n t w i t h A S D f o r t h e i r po r t i o n o f t h e w o r k i s c o m p l e t e . 25 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l Re p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e We l l 1 s o t h a t i t c a n f u n c t i o n a t f u l l ca p a c i t y a n d c o m p l e t e m o d i f i c a t i o n s t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y . 1 2 , 4 7 6 , 5 6 8 2, 4 7 6 , 5 6 8 2 , 4 0 0 , 0 0 0 1 5 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . P r o j e c t i s an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n i n 20 1 3 . Pa g e 3 o f 7 DI.A Page 38 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 26 CP 1 1 0 7 Fu l l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . Th e f i r s t p h a s e 1 A w i l l c o m p l e t e in v e s t i g a t i o n o f t h e F u l m e r W e l l f i e l d ar e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e th e f u l l w a t e r r i g h t s . P h a s e 1 B w i l l co m p l e t e a d r i l l i n g a n d t e s t i n g p r o g r a m as w e l l a s a n a l t e r n a t i v e s a n a l y s i s . Ph a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 2 8 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e f o r t h e P h a s e 1 A on l y a n d w i l l b e r e v i s e d w h e n t h i s p h a s e i s co m p l e t e d . C o n s u l t a n t w o r k i s u n d e r w a y an d p u m p t e s t d a t a i s u n d e r e v a l u a t i o n . 27 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r St r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li g h t i n g s y s t e m , l a n d s c a p e d m e d i a n is l a n d , a d e s i g n a t e d m i d - 0 b l o c k cr o s s w a l k , r e l o c a t i o n o f e x i s t i n g u t i l i t y po l e s , a n d m o d i f i c a t i o n s t o t h e e x i s t i n g si g n a l a t D o g w o o d S t . T h i s p r o j e c t al s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 9 4 0 , 8 3 0 2 0 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 28 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o He m l o c k S t . S E : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n Fi r a n d H e m l o c k S t r e e t s f r o m 3 l a n e s to 5 l a n e s a n d i n c l u d e s n e w s i d e w a l k s , st r e e t l i g h t i n g , t r a n s i t i m p r o v e m e n t s an d i n s t a l l a n e w s i g n a l a t H e m l o c k S t . 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 2 0 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s u n d e r w a y . 29 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w bu i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r , di s i n f e c t i o n e q u i p m e n t , a n d r e s t r o o m fa c i l i t i e s f o r s t a f f . 2 7 4 7 , 1 3 8 74 7 , 1 3 8 1 , 2 4 1 , 2 8 8 0 % S e p - 1 3 A p r - 1 4 D u n s d o n C o n s u l t a n t N e g o t i a t i o n s a r e i n p r o c e s s . 30 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e d e s i g n w o r k on l y f o r i m p r o v e m e n t s a t t h e in t e r s e c t i o n p e r O p t i o n 2 s e l e c t e d b y th e P u b l i c W o r k s C o m m i t t e e t o ad d r e s s c a p a c i t y a n d s a f e t y c o n c e r n s . 2 8 0 , 0 0 0 80 , 0 0 0 7 0 0 , 0 0 0 2 8 % A u g - 1 3 T B D T r u o n g AW S / M S t . S E - In s t a l l e d p r o t e c t e d l e f t t u r n fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o M S t . S E ( C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t t u r n m o v e m e n t s fr o m 1 7 t h t o M . ( C o m p l e t e d ) AW S / M S t . S E P r e - D e s i g n - P r e l i m i n a r y co n f i g u r a t i o n a n d f o o t p r i n t o f t h e i n t e r s e c t i o n i s co m p l e t e d a n d O p t i o n 2 w a s s e l e c t e d b y t h e Co m m i t t e e , J u n e 2 0 1 2 . F i n a l d e s i g n w o r k i s be g i n n i n g b u t i s d e p e n d a n t o n s e c u r i n g ad d i t i o n a l f u n d i n g . F i n i s h D a t e w i l l b e r e v i s e d on c e f u n d i n g i s s e c u r e d . 31 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r Im p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s im p r o v e m e n t s a t t h e r e s e r v o i r , in c l u d i n g p a i n t i n g , s e i s m i c u p g r a d e s , an d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 3 D e c - 1 3 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n c o m p l e t i o n o f th e L a k e l a n d H i l l s B o o s t e r S t a t i o n im p r o v e m e n t s . 32 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l fa c i l i t y i n c l u d i n g e m e r g e n c y g e n e r a t o r an d d i s i n f e c t i o n c a p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e C o n s u l t a n t s c o p i n g i n p r o c e s s . Pa g e 4 o f 7 DI.A Page 39 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 33 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w ga t e w a y s i g n a t E a s t V a l l e y H i g h w a y an d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n c o m p l e t e d . P r o j e c t on h o l d . 34 C2 2 9 A BN S F / E V H P e d e s t r i a n Un d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y Hi g h w a y ( A S t S E ) a n d t h e B N S F r a i l tr a c k s j u s t n o r t h o f t h e W h i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d p e n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e r e q u i r e d t o co m p l e t e d e s i g n , e n v i r o n m e n t a l p e r m i t t i n g , an d c o n s t r u c t i o n . CP S T O T A L 9 , 0 6 3 , 5 3 2 1 8 , 9 5 3 , 5 0 9 5 , 7 8 5 , 7 0 4 5 , 7 2 7 , 0 6 3 4 3 , 2 9 0 , 9 2 8 8 2 , 8 2 0 , 7 3 6 8 8 , 5 8 3 , 9 9 3 Pa g e 5 o f 7 DI.A Page 40 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n L o c a l S t r e e t Fu n d s ( 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 35 CP 1 1 0 1 20 1 1 L o c a l S t r e e t P a v e m e n t Pr e s e r v a t i o n - P h a s e 1 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s i n an d a r o u n d t h e C i t y ' s d o w n t o w n a r e a . Th i s P h a s e 1 p r o j e c t i n c l u d e s t h e pa t c h i n g a n d o v e r l a y o f c o n c r e t e a n d as p h a l t s t r e e t s . 1, 8 0 0 , 0 0 0 - - - - 1 , 8 0 0 , 0 0 0 1 , 4 9 3 , 3 4 9 1 0 0 % J u n - 1 1 1 0 0 % N o v - 1 1 W i c k s t r o m P r o j e c t C o m p l e t e 36 CP 1 1 2 1 20 1 1 L o c a l S t r e e t P a v e m e n t Pr e s e r v a t i o n - P h a s e 2 : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s i n an d a r o u n d t h e C i t y ' s d o w n t o w n a r e a . Th i s P h a s e 2 p r o j e c t i n c l u d e s t h e re c o n s t r u c t i o n o f 6 t h P l N E o f f o f 6 t h S t , 2n d S t . N E b e t w e e n R S t a n d O S t , H S t SE b e t w e e n 2 n d S t . a n d 4 t h S t . , a n d G/ 3 r d S t S W b e t w e e n M a i n a n d E S t , in c l u d i n g u t i l i t y i m p r o v e m e n t s w i t h i n th e s e s t r e e t s . 84 1 , 0 7 3 3 4 1 , 9 0 0 2 6 0 , 0 0 7 4 2 5 , 4 0 0 - 1 , 8 6 8 , 3 8 0 1 , 4 7 5 , 0 9 8 1 0 0 % D e c - 1 1 1 0 0 % A u g - 1 2 W i c k s t r o m F i n a l P a y m e n t i s i n p r o c e s s . 2, 6 4 1 , 0 7 3 3 4 1 , 9 0 0 2 6 0 , 0 0 7 4 2 5 , 4 0 0 - 3 , 6 6 8 , 3 8 0 2 , 9 6 8 , 4 4 7 37 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s th r o u g h o u t t h e C i t y i n c l u d i n g : J S t S E b t w n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b t w n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o be c o m p l e t e d o n t h e s e s t r e e t s . 1, 6 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 3 0 8 , 0 8 0 1 , 5 6 4 , 7 2 7 1 0 0 % J u n - 1 2 3 0 % O c t - 1 2 W i c k s t r o m Wo r k i s u n d e r w a y a t t h e 2 2 n d S t r e e t a n d 28 t h / H / 2 7 t h S t r e e t l o c a t i o n s . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p Se a l s , a n d O v e r l a y s . 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 1 , 7 6 4 , 7 2 7 20 1 1 & 2 0 1 2 T O T A L S O S P R O G R A M 4 , 5 3 0 , 6 5 3 8 4 1 , 9 0 0 2 6 0 , 0 0 7 5 4 3 , 9 0 0 - 6 , 1 7 6 , 4 6 0 4 , 7 3 3 , 1 7 4 20 1 1 S O S P r o g r a m S u b t o t a l s 20 1 2 S O S P r o g r a m S u b t o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 6 o f 7 DI.A Page 41 of 44 Da t e : Se p t e m b e r 1 2 , 2 0 1 2 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e St a f f Ma n a g e r Ac t i o n Co m m i t t e e St a t u s A CP 1 2 1 0 Au b u r n V a l l e y H u m a n e S o c i e t y S i t e Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e p a r k i n g l o t , a c c e s s , w a t e r se r v i c e a n d s e w e r s e r v i c e i m p r o v e m e n t s t o t h e Ci t y ' s p r o p e r t y l o c a t e d a t 4 9 1 0 A S t r e e t S E a s re q u i r e d f o r t h e t e n a n t a g r e e m e n t w i t h A u b u r n Va l l e y H u m a n e S o c i e t y . 1 7 9 , 4 9 0 1 6 3 , 6 3 5 1 0 0 % J u n - 1 2 6 0 % N o v - 1 2 D u n s d o n M S C W o r k i s u n d e r w a y . B MS 0 8 0 2 Ai r p o r t R o o f E l a s t o m e r i c C o a t i n g : Th i s p r o j e c t w i l l c o m p l e t e r o o f i m p r o v e m e n t s t o t h e Ai r p o r t b u i l d i n g s a s n e e d e d . 2 0 0 , 0 0 0 1 2 5 , 0 0 0 1 0 0 % J u l - 1 2 1 0 0 % A u g - 1 2 B u r k e M S C P r o j e c t i s C o m p l e t e . C CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y Ha l l s i m i l a r t o t h e r e c e n t i m p r o v e m e n t s o n t h e so u t h s i d e o f C i t y H a l l . W o r k w i l l i n c l u d e n e w pa v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 4 7 5 , 9 7 7 4 5 8 , 5 7 0 9 9 % T B D T B D C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s n e a r l y c o m p l e t e . P r o j e c t m a y b e p u t on h o l d p e n d i n g t h e r e s u l t s o f t h e I c o n i c P a v i l i o n Pr o p o s a l s . D CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e do w n t o w n P e d e s t r i a n K i o s k a n d i n s t a l l t h e s e st r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n t h e D o w n t o w n ar e a . 1 0 1 , 0 0 0 1 1 6 , 0 5 0 8 0 % O c t - 1 2 J u l - 1 3 V o n d r a k P C D C B i d d o c u m e n t s b e i n g f i n a l i z e d . E CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s on t h e F e n s t e r L e v e e a l o n g t h e G r e e n R i v e r . 9 3 9 , 1 0 0 1 , 2 6 5 , 0 0 0 6 0 % N / A A p r - 1 4 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g C o u n t y . S e c u r e d f u n d i n g is f r o m 4 G r a n t s a n d m a t c h i n g s t o r m f u n d s . A n a d d i t i o n a l $3 0 0 K i n f u n d s w a s a p p r o v e d b y t h e F l o o d C o n t r o l Di s t r i c t i n A u g u s t . P l a n n i n g h a s s u b m i t t e d f o r a n ad d i t i o n a l 3 2 7 k i n S R F B f u n d i n g w h i c h w o n ' t b e f i n a l i z e d un t i l t h i s f a l l , w h i c h w a s a p p r o v e d b y W I R A 9 i n A u g u s t . Pr e - D e s i g n w o r k i s c o m p l e t e . T O T A L O T H E R P R O J E C T S 1 , 8 9 5 , 5 6 7 2 , 1 2 8 , 2 5 5 T o t a l B u d g e t OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M I T T E E T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 7 o f 7 DI.A Page 42 of 44 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: September 11, 2012 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:September 17, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 43 of 44 Updated: 9/12/2012 3:07 PM No.Item Description Contact Next PWC Review Date Est. Comp. Date Status A Street Lighting (Evaluate102nd Place SE Lighting )Para 10/1/12 Waiting for PSE to determine if the existing PSE poles are light ready. B Estimate the cost of providing 1 to 2 Parking Spaces on Main Street near the AEP Boardwalk. Dowdy 10/1/12 Staff reviewing options. C Sidewalk Program Funding Sources Para 10/15/12 D Track completed project on the 2012 Active Capital Improvement Projects map.Gaub Public Works Committee - Action Tracking Matrix Ongoing DI.B Page 44 of 44