HomeMy WebLinkAbout10-15-2012 Agenda Packet
Public Works Committee
October 15, 2012 - 3:30 PM
Annex Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Right-of-Way Use Permit No. 12-32* (Mund)
Approve Right-of-Way Use Permit No. 12-32 for the Muckleshoot Indian Tribe
C. Right-of-Way Use Permit No. 12-33* (Mund)
Approve Right-of-Way Use Permit No. 12-33 for CHS Inc
D. Public Works Project No. CP0817* (Dunsdon)
Approve Final Pay Estimate No. 14 to Contract No. 10-15 in the Amount of
$18,752.58 and Accept Construction of Project No. CP0817, 2009 Sewer and
Storm Station Replacement - Phase B - Ellingson Sewer Station
E. Public Works Project No. CP0909* (Vondrak)
Award Contract No. 12-02, to Rodarte Construction, Inc. on Their Low Bid of
$2,030,593.50 plus Washington State Sales Tax of $192,906.38 for a Total
Contract Price of $2,223,499.88 for Project No. CP0909 Academy Booster Pump
Station
F. Public Works Project No. CP1005* (Vondrak)
Approve Final Pay Estimate No. 14 to Contract No. 11-08 in the Amount of
$6,910.30 and Accept Construction of Project No. CP1005, South Division Street
Promenade
III.RESOLUTIONS
A. Resolution No. 4869* (Elwell)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to Execute an Agreement between the City of Auburn and
Brandon P. and Trena L. Wrubleski for Purchase of Property from Mr. and Mrs.
Wrubleski in Lieu of Condemnation
IV.DISCUSSION ITEMS
A. August 2012 Financial Report* (Coleman)
Page 1 of 88
B. 2013 Local Street Pavement Preservation Streets (Wickstrom)
C. 2013 Arterial/Collector Street Pavement Preservation Streets (Wickstrom)
D. Capital Project Status Report* (Gaub)
E. Action Tracking Matrix* (Dowdy)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
October 10, 2012
Department:
Public Works
Attachments:
October 1, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the September 4, 2012 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:October 15, 2012 Item Number:CA.A
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Public Works Committee
October 1, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Engineering Aide Amber Mund, Project Engineer Robert
Lee, Project Engineer Leah Dunsdon, citizen Scot Pondelick, and
Public Works Department Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, Discussion Item D, Resolution
No. 4864.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the September 17, 2012
Public Works Committee Meeting.
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 12-30 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-30 for
the Parks, Arts and Recreation Department’s Annual Santa Parade.
Chairman Wagner asked why B Street NE is closed. Engineering Aide
Mund explained that B Street NE is closed because Main Street is Page 1 of 6
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closed and through traffic has no outlet.
Engineering Aide Mund stated that the street closures and detours are
the same as last year.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP0916 (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Final Pay
Estimate No. 10 to Contract No. 11-11 in the Amount of $6,792.50 and
Accept Construction of Project No. CP0916 – West Valley Highway
Improvements.
Member Osborne asked if the cost of the continued maintenance of
the median was included in the project’s budget. Project Engineer
Dunsdon stated that the cost would be covered under the Streets
Maintenance budget and not the project budget. Member Osborne
asked if the median maintenance would be part of the Streets Budget
or the Parks Maintenance Budget. Assistant Director/City Engineer
Selle stated either the cost would be covered under the Streets Budget
or the Parks Budget depending on which department is responsible for
the maintenance of the median.
Chairman Wagner recommended that when budgeting capital projects
in the future, the cost and budgeting of continued maintenance of
areas such as medians be considered. The Committee agreed.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4862 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Local Agency Agreement Between
the City of Auburn and the Washington State Department of
Transportation Relating to the Citywide Traffic Signal Safety
Improvements
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend the City Council adopt Resolution
No. 4862.
Project Engineer Lee explained that the circled signals shown on the
project vicinity map are identified as signals that need some or all of
the identified types of improvements but not all of the signals may be
upgraded as part of the project due to funding constraints, in response
to a question asked by Chairman Wagner.
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Chairman Wagner asked why no signals on Lea Hill are included in
the project. Project Engineer Lee stated the safety improvements are
focused on specific types of improvements such as left-hand turn
arrows and pedestrian signal heads. Chairman Wagner stated that the
signals at 320th Street and 124th Street may be in need of those types
of improvements. Transportation Manager Para stated the signals at
320th Street and 124th Street will be receiving similar upgrades
through different projects. Transportation Manager Para pointed out
that the intersections included in the Citywide Traffic Signal Safety
Improvements also had to be on WSDOT’s list of approved
intersections, which is related to accident history.
Project Engineer Lee explained that the first priority of the project is to
install the left-turn arrows, which may require the mast arms of the
signal to be extended. That will affect cost and help to determine how
many signals will be upgraded.
Chairman Wagner asked if right turns can be made on a red
arrow. Transportation Manager Para stated that he would perform
some research and report back to the Committee
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4860 (Bailey/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington
Declaring Certain Items of Property as Surplus and Authorizing Their
Disposal
Chairman Wagner asked if the tables being surplused by the Senior
Center could be used by any other City department. Mayor Lewis
answered that he did not think so, as the tables are quite old, but he
would find out.
The Committee and staff discussed the cost of maintenance and
repair, the value of the items, and the amount of usage of the truck
and mower to be surplused.
B. Capital Project Status Report (Gaub)
Item 3 – CP1005 – South Division Street Promenade
Project: Chairman Wagner asked if there are spare black pylons is
case they are hit by a vehicle. Assistant City Engineer Gaub answered
that there are no spares, but staff does have the part numbers so they
can be reordered and replaced.
Item 6 – C207A – A Street NW Corridor Phase I: Mayor Lewis
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reported that a portion of the corridor has been opened to traffic, from
14th St NW to 10th St NW. Assistant City Engineer Gaub reported that
there have been no issues, in response to a question asked by
Chairman Wagner.
Item 16 – C201A – M Street Underpass: Member Osborne asked
when the road grade will be lowered under the railroad
tracks. Assistant City Engineer Gaub answered that there is some
work that BNSF needs to complete prior to that work starting.
Assistant City Engineer Gaub answered questions asked by the
Committee regarding the construction of the railroad bridge and the
track grading.
Item 22 – CP1108 – 2011/2012 Citywide Storm Pond
Cleaning: Assistant City Engineer Gaub explained that it is too late in
the year to begin work and not have to deal with ground water, in
response to a question asked by Vice-Chair Peloza. Therefore, project
is being delayed until next Spring.
Item 27 – CP1119 – Auburn Way South Corridor Improvements – Fir
Street SE to Hemlock Street SE: Assistant Director/City Engineer
Selle stated the meeting with the FAA has been postponed, in
response to a question asked by Member Osborne. The Committee
and Mayor Lewis discussed the Save Our Streets funding.
Item A – CP1210 – Auburn Valley Humane Society Site
Improvements: Mayor Lewis reported that the new driveway on
Oravetz Road is complete. Mayor Lewis asked that the engineers look
into concerns with cut-through traffic in the parking.
C. Action Tracking Matrix (Dowdy)
Item D – Active Capital Improvement Projects Map: Assistant City
Engineer Gaub reported that the West Valley Highway Project is
complete as well as the SOS Phase 2 for 2011, which she will
highlight on the map.
The Committee requested that they review the map and completed
projects quarterly. Staff will add the review of the map to the meeting
agenda every quarter and will present the Committee with a map
highlighting the projects completed year-to-date.
Item B – Estimated Cost of AEP Parking on West Main Street:
Transportation Manager Para distributed a map of the proposed
parking design along West Main Street. The Committee and staff
reviewed the map and the conceptual design, which includes three
parking stalls.
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Transportation Manager Para stated that the design will minimize the
impact on the wetland areas and minimized any potential filling while
maintaining the curb-to-curb width so the corridor is not disrupted and
the bicycle lanes planned for the corridor remain continuous from
Downtown to West Valley Highway. The cost estimate is
approximately $80,100.00.
Assistant Director/City Engineer Selle said that staff will look for grant
funding opportunities for the project, in response to a question asked
by Chairman Wagner.
The Committee and staff discussed whether or not cars facing the
eastbound direction could park in the stalls. Transportation Manager
Para pointed out that City Code does require parking in the same
direction as adjacent traffic. The Committee discussed where
eastbound traffic could make a u-turn in order to use the parking
stalls.
Chairman Wagner and Vice-Chair Peloza spoke in favor of searching
for grant opportunities, even if City match is required.
Item A – Street Lighting 102nd Place SE: Transportation Manager
Para reported that PSE had determined that there are some issues
with the poles on 102nd Place SE and a field meeting will be
scheduled with PSE to assess the situation further. Mayor Lewis
stated that there will at least need to be a light at the end of the road.
D. Resolution No. 4864 (Bakus/Heid & Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
Expressing the Opposition of the Auburn City Council to the
Placement of King County Solid Waste Disposal Transfer Sites at
1380 C Street Northwest and 901 C Street Southwest in Auburn,
Washington
Chairman Wagner asked that “reduced property value” be included as
one of the serious negative consequences in the resolution. The
Committee agreed. The Department Secretary notified the City Clerk
and City Attorney of the requested amendment.
The Committee supported adoption of Resolution No. 4864, as
amended.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:18 p.m.
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Approved this 15 day of October, 2012.
_____________________________ ____________________________
Rich Wagner, Chair Jennifer Cusmir, Department Secretary
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 12-32
Date:
October 9, 2012
Department:
Public Works
Attachments:
Permit Conditions
Vicinity Map No. 1
Vicinity Map No. 2
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 12-32 for the
Muckleshoot Indian Tribe.
Background Summary:
The Muckleshoot Indian Tribe has requested a Right-of-Way Use Permit for a term of
two years for two existing bus stops, located at 17th St SE, 30 feet west of R Street SE
and on Dogwood St SE between 19th Place SE and 18th St SE. These stops were
previously permitted under a Right-of-Way Use Permit which has recently expired. The
bus stops are used for passenger pick up and drop off by their private shuttle bus for
those tribal members who use the Muckleshoot Health and Wellness Center. See
attached conditions and map for details.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:October 15, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 10 of 88
Right-of-Way Use Permit # 12-32 Special Conditions
The special conditions of this ROW Use Permit are:
1) Applicant’s failure to comply with any special provisions/conditions of this permit will
be terms for immediate termination.
2) Applicant shall maintain current insurance naming the City as an additional insured
throughout the life of the permit and provide the City with proof that they are insured.
Proof of insurance shall be sent to City of Auburn, Amber Mund, Engineering Aide,
25 West Main Street, Auburn, WA 98001.
3) Applicant is to provide a signed and notarized Hold Harmless agreement.
4) Applicant shall obtain a Construction Permit prior to installation of the bus stop
signage and pavement marking.
5) Location of the bus stop and sign shall not interfere with any existing street signs or
traffic control.
6) Applicant shall provide maintenance of pavement markings and sign.
7) Applicant is required to meet the standards of the Manual of Uniform Traffic Control
Devices outlined below:
Section 2A.18 Mounting Height
Standard:
The minimum height, measured vertically from the bottom of the sign to the top of the
curb, or in the absence of curb, measured vertically from the bottom of the sign to the
elevation of the near edge of the traveled way, of signs installed at the side of the
road in business, commercial, or residential areas where parking or pedestrian
movements are likely to occur, or where the view of the sign might be obstructed,
shall be 7 feet.
8) The City reserves the right to adjust the terms and conditions or revoke this Right-of-
Way Use Permit pending the following considerations:
a) Public complaints involving perceived issues impacting public use of the
ROW affected by the permit.
b) Public comment or other community interest concerns.
c) Any emerging issue or change in use of the ROW that may impact the public
interest, as follows:
• The remaining capacity of the rights-of-way to accommodate other uses if
the applicant’s proposed use is granted.
• The effect, if any, on public health, safety, and welfare if the authorization
is granted.
• Such other factors as may demonstrate that the grant to use the rights-of-
way will serve the community interest.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 12-33
Date:
October 9, 2012
Department:
Public Works
Attachments:
Permit Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 12-33 for CHS Inc.
Background Summary:
CHS Inc. has applied for renewal of a Right of Way Use Permit for a term of 5 years for a
fence located in the right of way on 2nd Street NW, east of C Street NW. The fenced
area is used for parking of propane trucks and also to secure a propane storage facility.
The fence was previously approved under a Right of Way Use Permit which has recently
expired.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:October 15, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 14 of 88
FE061
Right-of-Way Use Permit 12-33 Conditions
Approval of the permit is subject to the following conditions:
1. Applicant’s failure to comply with any special provisions/conditions of this
permit will be terms for immediate termination.
2. Applicant shall provide a current Certificate of Insurance.
3. Applicant shall provide a signed and notarized Hold Harmless agreement.
4. The City reserves the right to adjust the terms and conditions or revoke this
Right-of-Way Use Permit pending the following considerations:
o Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
o Public comment or other community interest concerns.
o Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
The effect, if any, on public health, safety, and welfare if the
authorization is granted.
Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
5. Applicant shall remove and/or relocate the fence at their sole expense in the
event the City needs to access or use the right-of-way for any reason.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0817
Date:
October 9, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 14 to
Contract No. 10-15 in the amount of $18,752.58 and accept construction of Project No. CP0817,
2009 Sewer and Storm Station Replacement Phase B Ellingson Sewer Station.
Background Summary:
This project replaced or retrofitted one storm and two sewer pump stations that were at the end
of their service lives. The project was phased to allow for separate construction contracts:
Phase A: Dogwood Sewer Station Replacement (Construction 2010 - 2011)
Phase B: Ellingson Sewer Station Replacement (Construction 2010 - 2012)
Phase C: White River Storm Station Retrofit (Construction 2010 - 2012)
This Phase B construction contract included decommissioning the existing Ellingson Sewer
Station and replacing it with a new station that meets current standards. The new station
includes measures to reduce maintenance costs and improve safety including a backup
generator, maintenance vehicle parking, SCADA telemetry, safety fencing and bollards, and an
improved underground pump room and stairwell.
A project budget contingency of $107,388 remains in the 431 Sewer Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dunsdon
Meeting Date:October 15, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 17 of 88
Project No: CP0817 Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date:12/15/2008 Permision to Advertise
Advertisement Date: 10/12/2010 Contract Award
Award Date: 11/3/10 Change Order #2
Contract Final Acceptance
Funding Prior20122013Future YearsTotal
431 Fund - Sewer and Storm Pump Station Replacement 1,210,744 1,210,744
Bond Proceeds (431 Sewer)2,640,569 315,000 2,955,569
Total3,851,313 315,000 00 4,166,313
Activity Prior20122013Future Years Total
Subtotal Dogwood Sewer Lift Station Costs1,210,744 1,210,744
Ellingson Sewer Lift Station Costs
Design Engineering - City Costs29,078 29,078
Design Engineering - Consultant Costs513,441 513,441
Property Acquisition - PSE Easement 40,565 40,565
BUDGET STATUS SHEET
2009 Sewer and Storm Replacement Project -Phases A and B -
Dogwood and Ellingson Sewer Stations
Date: October 8, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed) - Ellingson Station, Phase B
Property Acquisition - PSE Easement 40,565 40,565
Construction Contract Bid 1,714,258130,114 1,844,372
Change Order #1 - Dewatering 97,073 97,073
Change Order #2 - Intrusion/Alarm/Generator 10,737 10,737
Line Item Changes (5,634)(5,634)
SCADA Upgrades 4,35915,000 19,359
Construction Engineering - City Costs78,00325,000 103,003
Construction Engineering - Consultant Costs163,79232,395 196,187
Subtotal Ellingson Sewer Lift Station Costs2,640,569207,612002,848,181
Total3,851,313207,612004,058,925
Prior2012 2013 Future Years Total
*431 Funds Budgeted ( )(3,851,313)(315,000)00(4,166,313)
431 Funds Needed 3,851,313207,612004,058,925
* 431 Fund Project Contingency ( )(0)(107,388)00(107,388)
431 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
431 Sewer Budget Status
H:\PROJ\CP0817 The Sewer and Storm Pump Station Replacement\Budget\CP0817 - Budget Status Sheet.xls
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0909
Date:
October 9, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tabulation Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council award Contract No. 12-02, to Rodarte
Contruction, Inc. on their low bid of $2,030,593.50 plus Washington State sales tax of
$192,906.38 for a total contract price of $2,223,499.88 for Project No. CP0909 Academy
Booster Pump Station.
Background Summary:
The purpose of the Academy Booster Pump Station project is to construct a new water
booster pump station in the Academy Water Service Area in order to meet fire flow demands
and to provide adequate domestic water service, as identified in the 2001 Comprehensive
Water Plan and the 2009 Comprehensive Water Plan. The new Academy Booster Pump
Station will provide approximately 300 gpm domestic supply, 2,500 gpm fire flow supply, and
will include emergency power. Work also includes the decommissioning of the existing
Janssen's Addition Pump Station.
Project construction is anticipated to begin in November 2012 and be completed by
December 2013.
A project budget contingency of $357,960 remains in the Water 430 fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Vondrak
Meeting Date:October 15, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 24 of 88
Project No: CP0909 Project Title:
Project Manager: Ryan L Vondrak
Project Update
Initiation Date: August 3, 2009 Permision to Advertise
Advertisement Date: September 13, 2012 Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2010 2011 2012 Total
Bond Proceeds - 430 Fund (Water)241,031 258,969 500,000
Water - 430 Fund 72,805 2,953,450 3,026,255
Total 0 241,031 331,774 2,953,450 3,526,255
Activity Prior Years 2010 2011 2012 Total
Design Engineering - City Costs 27,935 19,770 22,765 70,470
Design Engineering - Consultant Costs 213,096 311,954 105,350 630,400
Construction Contract Bid 2,223,500 2,223,500
Authorized Contingency (5%)111,175 111,175
Construction Engineering - City Costs 50 65,000 65,050
Const Engineering - Consultant Costs (Carollo)52,700 52,700
Const Engineering - Consult Costs (Special Inspect)15,000 15,000
Total 0 241,031 331,774 2,595,490 3,168,295
Prior Years 2010 2011 2012 Total
*430 Funds Budgeted ( )0 (241,031)(258,969)0 (500,000)
430 Funds Needed 0 241,031 258,969 0 500,000
*430 Fund Project Contingency ( )0 (0)0 0 (0)
430 Funds Required 0 0 0 0 0
Prior Years 2010 2011 2012 Total
*430 Funds Budgeted ( )0 0 (72,805)(2,953,450)(3,026,255)
430 Funds Needed 0 0 72,805 2,595,490 2,668,295
*430 Fund Project Contingency ( )0 0 0 (357,960)(357,960)
430 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
430 Water Budget Status (Bond Proceeds)
BUDGET STATUS SHEET
Academy Booster Pump Station Imp
Date: October 8, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1005
Date:
October 9, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 14 to
Contract No. 11-08 in the amount of $6,910.30 and accept construction of Project No. CP1005,
South Division Street Promenade.
Background Summary:
The project included the reconstruction of South Division Street between W/E Main Street and
3rd Street SW/SE including constructing approximately 1,660 linear feet of sanitary sewer lines,
1,670 linear feet of water mains, 1,000 linear feet of storm drainage improvements, including 705
linear feet of a storm detention facility, 1,300 LF of new asphalt, cement concrete, and pervious
concrete roadway pavements, pedestrian crosswalks, 2,000 linear feet of decorative cement
concrete and concrete paver sidewalks, street trees and tree grates, hanging plants, landscaping
and irrigation, street furniture, pedestrian and street lighting, City-owned fiber conduits, circular
aesthetic treatments at the intersections of 1st Street/South Division St, 2nd Street/South
Division St, and Main Street/South Division St, constructing a new decorative traffic signal,
constructing a gateway arch, and coordinating with private utilities regarding undergrounding of
power and communication facilities. All work was in accordance with the City's Promenade Plan
and the City's Downtown Sidewalk Guidelines.
A project budget contingency of $118,112 remains in the Local Revitalization Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Vondrak
Meeting Date:October 15, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 28 of 88
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Project No: CP1005 Project Title:
Project Manager: Ryan L Vondrak
Consultant Agreement
Initiation Date: April 14, 2010 Project Update
Advertisement Date: February 22, 2011 Contract Award
Award Date: May 16, 2011 Change Order Approval
Contract Final Acceptance
Funding Prior Years 2010 2011 2012 Total
Local Revitalization Funds (LR) - Bonds 646,030 2,868,976 785,873 4,300,879
EDA Grant 394,059 1,415,916 416,511 2,226,486
Total 0 1,040,089 4,284,892 1,202,384 6,527,365
Activity Prior Years 2010 2011 2012 Total
Design Engineering - City Costs 67,811 53,393 121,205
Design Engineering - Consultant Costs (KPG)967,422 80,725 1,048,147
Design Engineering - Consultant Costs (CR)4,855 4,855
Design - Legal 118,215 118,215
Construction Contract Bid 3,444,222 650,689 4,094,911
Change Order #1 34,969 34,969
Change Order #2 92,574 92,574
Change Order #3 102,250 102,250
Change Order #4 43,950 43,950
Change Order #5 23,352 23,352
PSE (Power and Gas) Costs 14,697 332,769 347,466
Line Item Changes (636)(636)
Construction Engineering - City Costs 199,144 60,856 260,000
Construction Engineering - Consultant (CR/Parametrix)52,485 1,915 54,400
Construction Engineering - Consultant Costs (KPG)48,267 15,327 63,594
Total 0 1,040,089 4,284,892 1,084,272 6,409,253
Prior Years 2010 2011 2012 Total
*LR Funds Budgeted ( )0 (646,030)(2,868,976)(785,873)(4,300,879)
LR Funds Needed 0 646,030 2,868,976 667,761 4,182,767
*LR Fund Project Contingency ( )0 0 0 (118,112)(118,112)
LR Funds Required 0 0 0 0 0
Prior Years 2010 2011 2012 Total
*EDA Funds Budgeted ( )0 (394,059)(1,415,916)(416,511)(2,226,486)
EDA Funds Needed**0 394,059 1,415,916 416,511 2,226,486
*EDA Fund Project Contingency ( )0 0 (0)0 (0)
EDA Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
** Assumes the City receiving 38% of the total eligible project costs.
EDA Funds Budget Status
BUDGET STATUS SHEET
South Division Street Promenade project
Date: October 8, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
LR Funds Budget Status
Estimated Cost (Funds Needed)
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4869
Date:
October 9, 2012
Department:
Public Works
Attachments:
Resolution No. 4869
Exhibit A
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that City Council adopts Resolution No. 4869.
Background Summary:
The City's Sewer Utility currently owns and operates the "R" Street Sewer Pump Station
located at the intersection of ‘R' Street NE and 6th Street NE on a 100 s.f. parcel. The
existing station currently encroaches on the neighboring parcel by 1'-2' in three separate
locations. The recognition of this encroachment coincided with the identification of a
need for upgrades to the station including upgraded SCADA system facilities and the
installation of a backup generator.
Staff approached the owner of the neighboring parcel, and came to an informal
agreement to purchase additional property adjacent to the station. The additional 164 s.f.
of property will encompass the current areas of encroachment, and will allow the
installation of the generator and SCADA equipment.
The initially offered purchase price of $2515.00 was based on the purchase of the land at
a price of $10/s.f. (consistent with county assessment and comparable sales), the
purchase of the mature evergreen shrubs located in the purchase area, and the cost to
construct a fence to replace the screening function of those shrubs.
Ordinance No. 4869 authorizes the Mayor to enter into a purchase and sales agreement
with the property owner to purchase the additional property.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Elwell
Meeting Date:October 15, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 40 of 88
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 41 of 88
------------------------------
RESOLUTION No. 4869
October 9, 2012
Page 1 of 2
RESOLUTION NO. 4869
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF AUBURN
AND BRANDON P. AND TRENA L. WRUBLESKI
FOR PURCHASE OF PROPERTY FROM MR. AND
MRS. WRUBLESKI IN LIEU OF CONDEMNATION
WHEREAS, the sewer pump station located on 6th Street NE has no back-
up power source to provided electricity to the pump when an outage occurs; and
WHEREAS, the Department of Public Works wishes to install an on-site
generator at the pump station to ensure the continued operation of sewer
pumping in the event of a power failure; and
WHEREAS, the installation of an on-site generator requires the purchase
of 164 square feet of land from the owners of property adjacent to the pump
station;
WHEREAS, the Department of Public Works has negotiated the terms and
conditions for the purchase of the necessary land from the property owners, who
wish to sell the portion of their property to the City for the purpose of installing the
on-site generator,
WHEREAS, it is in the public interest for the parties to enter into a
purchase and sale agreement for the 164 square feet of land,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. The Mayor of the City of Auburn and the City Clerk are hereby
authorized to execute a Purchase and Sale Agreement between Brandon P. and
RES.A Page 42 of 88
------------------------------
RESOLUTION No. 4869
October 9, 2012
Page 2 of 2
Trena L. Wrubleski, which agreement shall be in substantial conformity with the
Purchase and Sale Agreement attached hereto, marked as Exhibit "A" and
incorporated herein by this reference.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severability. The provisions of this resolution are declared to
be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this resolution, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the
remainder of this resolution, or the validity of its application to other persons or
circumstances.
Section 4. Effective date. This resolution shall take effect and be in
force five days after its passage, approval and publication as provided by law.
INTRODUCED: ___________________
PASSED: ________________________
APPROVED: _____________________
________________________________
PETER B. LEWIS, MAYOR
ATTEST:
___________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
__________________________
Daniel B. Heid, City Attorney
Published: _________________
RES.A Page 43 of 88
Exhibit “A”
CONTRACT FOR PURCHASE AND SALE
THIS AGREEMENT is made and entered into this _____day of
______________, 2012, by and between the City of Auburn, a municipal corporation of
the State of Washington, hereinafter referred to as the “City,” and Brandon P. and Trena
L. Wrubleski, a marital community, hereinafter referred to as the “Seller”:
WHEREAS, Seller is the owner of certain real property located within the
corporate limits of the City of Auburn, Washington, which the City is interested in
purchasing and which the Seller is interested in selling.
NOW THEREFORE, THE PARTIES HERETO HEREBY AGREE as follows:
1. DESCRIPTION:
a) The location of the real property being conveyed (“Property”) is at the corner
of 6th Street NE and “R” Street NE within the City of Auburn, Washington 98002.
b) The legal description of the Property is as described on Exhibit A, attached,
and as shown on the map attached hereto as Exhibit B, both of which are incorporated
herein by reference.
c) The Property includes landscaping, but no other structures or improvements.
2. CONSIDERATION:
On Closing, the City shall pay to the Seller the amount of two thousand, five
hundred fifteen dollars ($2515.00). This amount shall be paid by check at closing.
3. CONVEYANCE OF PROPERTY: On Closing, the Seller shall convey to the
City fee simple title to the above-described Property by statutory warranty deed subject
only to the restrictions in section 5 and any that the City approves, pursuant to sections 5
and 16. The City shall take possession at the date of closing. Seller shall remove all
personal property from the Property before the Closing date, unless authorized in writing
by the City.
4. CLOSING DATE: This transaction shall be closed and the deed and other
closing papers delivered on the __________________________________, unless
extended by other provisions of Contract, or by written agreement of the Parties. Closing
shall be considered complete when the deed to the City is recorded, sale proceeds are
available for disbursement to the Seller, and all encumbrances not acceptable to the City
have been remedied or released.
5. RESTRICTIONS, EASEMENTS, LIMITATIONS and UNMARKETABLE
TITLE: The City shall take title subject only to: zoning, restrictions, prohibitions and
other requirements imposed by governmental authority; easements, encumbrances and
restrictions as shown on the Title Report, and Deeds of Trust recorded under King
County, Washington recording numbers 20100505000037 and 20070411002276. Any
RES.A Page 44 of 88
Exhibit “A”
additional financial encumbrances, liens and security interests on the Property shall be
satisfied by the Seller prior to Closing so that the title to the Property when conveyed
shall be free and clear of any said financial encumbrances, liens and/or security interests.
If the Seller’s title is rendered unmarketable, the City shall notify the Seller in writing of
the defect within ten (7) days. If title cannot be made insurable prior to closing date, the
City may elect to either to waive such defects or encumbrances, or postpone the date of
closing for up to sixty (60) days during which period the Seller shall use all reasonable
efforts and expend reasonable sums as may be necessary to cure the objections of the
City, or may terminate the agreement, in which case the earnest money shall be refunded
to the City, less any unpaid costs. If the City elects to postpone closing, it may again
elect any of the three above options if at the end of the postponement period the Seller
has not cured the objections of the City.
6. CONDITION OF PROPERTY: Seller makes no representations or warranties,
express or implied, concerning the condition of the property. The City is familiar with
Property and expressly agrees to accept it “AS IS, WITH ALL FAULTS,” except faults
or conditions concerning the validity of title.
The City expressly waives any requirements in law for a disclosure statement or
other disclosure requirements contained in RCW 64.06.
7. ASSIGNABILITY: No party may assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party.
8. EVIDENCE OF TITLE: The City shall obtain at its sole cost and expense, a
Title Report from a title insurance company of its choice (“Title Company”) and an
ALTA Form B title commitment (“Title Commitment”) accompanied by one copy of all
documents affecting the Property, and which constitute exceptions to the Title
Commitment.
9. PLACE OF CLOSING: Closing shall be held
______________________________________________________________________.
10. TIME: Time is of the essence of this Contract. Any reference herein to time
periods of less than six (6) days shall in the computation thereof, exclude Saturdays,
Sundays and legal holidays, and any time period provided for herein which shall end on a
Saturday, Sunday or legal holiday shall extend to 5:00 p.m. of the next business day.
11. DOCUMENTS FOR CLOSING: The City shall furnish the statutory
warranty deed and closing statements, and the Seller shall furnish any documents
necessary to satisfy any financial encumbrances, liens and/or security interests on the
Property, including Partial Releases executed by all individuals and entities having a lien
interest in the property with the exception of the Deeds of Trust listed in item 5. The City
shall furnish the statutory warranty deed and any other closing documents to Seller at
least one week prior to closing. The Seller shall provide all closing papers, if any, to
RES.A Page 45 of 88
Exhibit “A”
City prior to closing. Both parties shall be responsible and entitled to have all closing
documents reviewed by their own counsel or agent prior to closing.
12. EXPENSES: State documentary stamps (Revenue Stamps) which are
required to be affixed to the instrument of conveyance and any taxes on the conveyance
of real property (Real Estate Excise Tax) shall be paid by City. The City shall pay all
recording fees, title insurance fees, and real estate taxes due after the closing date. Each
party shall pay their attorney fees. The City shall each pay the escrow fees.
13. PRORATION OF TAXES: Taxes and fees for the current year shall be pro-
rated as of date of closing.
14. RISK OF LOSS: If the improvements are damaged by fire or other casualty
prior to closing, and the costs of restoring same does not exceed 3% of the assessed
valuation of the improvements so damaged, cost of restoration shall be an obligation of
the Seller and closing shall proceed pursuant to the terms of Contract with costs therefor
escrowed at closing. In the event the cost of repair or restoration exceeds 3% of the
assessed valuation of the improvements so damaged, the City shall have the option of
either taking the Property as is, together with either the said 3% or any insurance
proceeds payable by virtue of such loss or damage, or of canceling the Contract and
receiving return of deposit(s) made hereunder.
15. MAINTENANCE: Notwithstanding the provisions of Paragraph 15, between
Effective Date and Closing Date, all personal property on the premises and real property,
including lawn, shrubbery and pool, if any, shall be maintained by the Seller in the
condition they existed as of Effective Date, ordinary wear and tear excepted, and the City
or City’s designee will be permitted access for inspection prior to closing in order to
confirm compliance with this standard.
16. PROCEEDS OF SALE AND POST-SALE DISCOVERY OF
UNMARKETABLE TITLE: The deed shall be recorded, at the City’s expense, upon
clearance of funds and evidence of marketable title as shown in the title report, per
Paragraphs 5 & 8 hereinabove, and the amount of the purchase price shall be held in
escrow by the escrow agent for a period of not longer than five (5) days from and after
closing date. If the Seller’s title is rendered unmarketable after the deed has been
recorded, the City shall within the five (5) day period notify the Seller in writing of the
defect and the Seller shall have thirty (30) days from date of receipt of such notification
to cure said defect. In the event the Seller fails to timely cure said defect, all monies paid
hereunder shall, upon written demand therefor and within five (5) days thereafter, be
returned to the City and, simultaneously with such repayment, the City shall vacate the
Property and re-convey same to the Seller by special warranty deed. In the event the City
fails to make timely demand for refund, it shall take title as is, waiving all rights against
the Seller as to such intervening defect except as may be available to the City by virtue of
warranties, if any, contained in the deed.
RES.A Page 46 of 88
Exhibit “A”
17. ESCROW: Any escrow agent receiving funds is authorized and agrees by
acceptance thereof to promptly deposit and to hold same in escrow and to disburse same
subject to clearance thereof in accordance with terms and conditions of Contract.
18. SURVIVAL OF REPRESENTATIONS AND WARRANTIES: The
representations and warranties set forth in this Contract shall be continuing and shall be
true and correct on and as of the closing date with the same force and effect as if made at
that time, and all of such representations and warranties shall survive the closing and
shall not be affected by any investigation, verification or approval by any party hereto, or
by anyone on behalf of any party hereto.
19. NOTICES. Any notices required or permitted to be given shall be in
writing and delivered either in person or by certified mail, return receipt requested,
postage prepaid, addressed as follows or such other address as may be designated by
either party in writing;
City of Auburn
__________________________
25 W. Main St.
Auburn, WA 98001
Seller
__________________________
__________________________
__________________________
Any notice given pursuant to this agreement shall be deemed effective the day it
is personally delivered or three (3) days after the date it is deposited in the U.S. mail.
21. OTHER AGREEMENTS: No prior or present agreements or
representations shall be binding upon any of the Parties hereto other than and unless
incorporated in this Contract.
22. NO WARRANTY OF THE LEGAL SUFFICIENCY OF DOCUMENTS.
EACH PARTY HAS THE OPTION TO SUBMIT THIS AGREEMENT TO THEIR
ATTORNEYS AND TAX SPECIALISTS FOR THEIR REVIEW AND APPROVAL
PRIOR TO SIGNING. NO REPRESENTATIONS OR WARRANTIES ARE MADE
BY ONE PARTY TO THE OTHER PARTY AS TO THE LEGAL SUFFICIENCY,
LEGAL EFFECT, OR TAX CONSEQUENCES OF THIS AGREEMENT, THE
TRANSACTIONS DESCRIBED HEREIN, OR ANY ATTAHCMENTS TO THIS
AGREEMENT.
23. ATTORNEY FEES UPON DEFAULT. In the event that a party fails,
without legal excuse, to perform any obligation under this agreement, then the other party
RES.A Page 47 of 88
Exhibit “A”
may bring suit against the defaulting party for the party’s actual damages, or pursue any
other rights or remedies available at law. In any suit to enforce this Agreement, the
prevailing party shall be entitled to court costs and reasonable attorney fees.
24. AMENDMENT, MODIFICATION AND WAIVER. No amendment,
modification or waiver of any condition, provision, or term of this Agreement shall be
valid or of any effect unless made in writing, signed by both parties and specifying with
particularity the nature and extent of the amendment, modification or waiver.
25. CONSTRUCTION. The parties acknowledge that this agreement has been
explicitly negotiated by the parties and the language in all parts will be construed
according to its fair and plain meaning and not strictly for or against either party.
26. ADDITIONAL ACTS. Except as otherwise provided in this agreement,
the parties agree to perform, execute, and/or deliver any and all further acts, deeds, and
assurances that may reasonably be required to effect the agreement contemplated.
Any waiver by either party of any default of another party shall not effect or
impair any right arising from any subsequent default.
EXECUTED on the day and year first above written.
CITY OF AUBURN SELLER
______________________________ ______________________________
Peter B. Lewis, Mayor Brandon and Trena Wrubleski
Attest:
______________________________
Danielle Daskam, City Clerk
Approved as to Form:
______________________________
Daniel B. Heid, City Attorney
RES.A Page 48 of 88
Exhibit “A”
RES.A Page 49 of 88
Exhibit “A”
RES.A Page 50 of 88
'R' Street Pump Station
Printed Date:
Information shown is for general reference
purposes only and does not necessarily
represent exact geographic or cartographic
data as mapped. The City of Auburn makes no
warranty as to its accuracy.
Map Created by City of Auburn eGIS
10/4/2012
RES.A Page 51 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
August 2012 Financial Report
Date:
October 8, 2012
Department:
Finance
Attachments:
August Financial Report
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The purpose of the monthly financial reports is to summarize for the City Council the
general state of city-wide financial affairs and to highlight significant items or trends that
the City Council should be aware of. The following provides a high level summary of the
City's financial performance. Further detail can be found within the attached financial
report.
The August status report is based on financial data available as of September 24, 2012.
Sales tax information represents business activity that occurred in June 2012.
General Fund:
The general fund is the City's largest fund and is used to account for the majority of City
resources and services except those required by statute or to be accounted for in
another fund.
The General Fund is on-target with expectations for the year and is expected to end
2012 with a fund balance of approximately $12.1 million.
Revenue collections totaled $33.8 million and are running slightly ahead of budget-to-
date of $31.9 million due primarily to increased revenues from building permits and
development fees. The month of August saw several large one-time fees related to new
construction. These included building permit fees related to the Boeing re-roofing project;
plan check fees related to the proposed Auburn High School Modernization and
Reconstruction project; and sewer utility taxes related to the Washington State
Department of Transportation project. In total, the taxes and fees from these projects
totaled about $670,000.
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 52 of 88
Expenses totaled $35.7 million and are running below budget of $39.2 million and
compare to expenditures of $32.0 million for the same period last year. 2012
departmental expenses are below budget primarily due to savings as a result of earlier
staff vacancies within the Police Department.
Enterprise Funds:
The City's eight enterprise funds account for operations with revenues primarily provided
from user fees, charges or contracts for services.
At the end of July, the Water fund ended with net income of $288,700; the Sewer fund
ended this period with a $701,500 operating loss; and the Stormwater fund ended with
an operating income of $414,100. All three utilities improved their operating position for
the year to-date as compared to the same period last year as a result of the Council
approved rate increases.
The Golf Course ended the period with an operating loss of $158,500. Cemetery
revenues at the end of July totaled $544,500 and were below expenses of $669,100,
resulting in a net loss of $124,600 for the year to-date.
Internal Service Funds:
Internal Service Funds provide services to other City departments and include functions
such as Insurance, Facilities, Information Services, and Equipment Rental. At the end of
the year, revenue from charges assessed to internal client departments was sufficient to
meet expenses.
Investment Portfolio:
The City's total cash and investments at the end of July were $90.5 million and compare
to $98.9 million the previous month. The decrease reflects the one-time payment to
Tacoma Public Utilities for the water supply project.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Staff:Coleman
Meeting Date:October 15, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 53 of 88
Monthly Financial Report August 2012
General Fund 2011
Summary of Sources and Uses Annual
BudgetYTD BudgetYTD ActualYTD ActualAmountPercentage
OPERATING REVENUES
Property Tax 12,562,565 6,647,000 6,782,619 6,662,008 135,619 2.0%
Sales Tax 12,267,000 8,131,500 8,330,761 8,529,701 199,261 2.5%
Sales Tax - Annexation Credit 1,383,730 904,430 984,205 967,531 79,775 8.8%
Criminal Justice Sales Tax 1,212,900 806,900 907,116 900,931 100,216 12.4%
Brokered Natural Gas Tax 260,000 194,000 236,630 226,031 42,630 22.0%
City Utilities Tax 2,620,200 1,697,100 1,925,083 1,599,188 227,983 13.4%
Admissions Tax 360,000 260,300 252,524 256,016 (7,776) -3.0%
Electric Tax 3,275,000 2,537,600 2,457,352 2,412,727 (80,248) -3.2%
Natural Gas Tax 1,295,820 1,146,420 991,567 998,853 (154,853) -13.5%
Cable TV Franchise Fee 703,600 528,500 605,115 604,357 76,615 14.5%
Cable TV Franchise Fee - Capital 75,000 55,100 47,269 48,068 (7,831) -14.2%
Telephone Tax 2,012,400 1,394,700 1,349,601 1,389,006 (45,099) -3.2%
Garbage Tax (external)150,000 101,300 79,377 107,413 (21,923) -21.6%
Leasehold Excise Tax 50,000 28,800 28,763 29,689 (37) -0.1%
Gambling Excise Tax 331,500 246,900 195,820 186,359 (51,080) -20.7%
Taxes sub-total 38,559,715 24,680,550 25,173,801 24,917,877 493,251 2.0%
Business License Fees 200,000 104,400 128,697 117,354 24,297 23.3%
Building Permits 700,000 503,500 1,119,108 816,850 615,608 122.3%
Other Licenses & Permits 229,000 149,000 251,120 288,842 102,120 68.5%
Intergovernmental (Grants, etc.) - (1)5,497,433 3,658,032 3,662,718 3,979,677 4,686 0.1%
Charges for Services:
General Government Services 64,600 44,500 80,558 58,062 36,058 81.0%
Public Safety 223,500 150,300 166,881 162,649 16,581 11.0%
Development Services Fees 627,000 383,200 927,187 360,065 543,987 142.0%
Culture and Recreation 920,000 706,400 662,017 604,436 (44,383) -6.3%
Fines and Forfeits 1,499,800 1,082,600 1,106,074 1,424,673 23,474 2.2%
Fees/Charges/Fines sub-total 9,961,333 6,781,932 8,104,360 7,812,608 1,322,428 19.5%
Interests and Other Earnings 115,000 76,100 58,717 54,344 (17,383) -22.8%
Rents, Leases and Concessions 311,000 225,800 234,611 267,261 8,811 3.9%
Contributions and Donations 20,500 13,500 34,826 36,293 21,326 158.0%
Other Miscellaneous 46,200 36,400 95,536 81,766 59,136 162.5%
Transfers In 17,000 17,000 17,000 78,439 - 0.0%
Insurance Recoveries- Capital & Operating 50,000 27,944 101,925 108,330 73,981 264.7%
Other Revenues sub-total 559,700 396,744 542,615 626,432 145,871 36.8%
Total Operating Revenues 49,080,748 31,859,226 33,820,776 33,356,917 1,961,550 6.2%
Operating Expenditures
Council & Mayor 869,890 573,990 585,233 512,962 (11,243) -2.0%
Municipal Court & Probation 3,399,260 2,195,260 1,950,297 1,998,668 244,963 11.2%
Human Resources 942,164 616,330 544,195 526,541 72,135 11.7%
Finance 1,235,590 833,600 789,535 762,922 44,065 5.3%
City Attorney 1,699,500 1,156,900 1,081,787 1,048,080 75,113 6.5%
Planning 3,883,620 2,521,000 2,532,163 2,372,767 (11,163) -0.4%
Community & Human Services 1,160,360 791,760 688,653 638,696 103,107 13.0%
Jail - SCORE 4,764,750 2,984,550 2,523,502 3,045,037 461,048 15.4%
Police 20,682,698 13,318,200 11,956,279 11,894,400 1,361,921 10.2%
Engineering 2,718,870 1,758,170 1,606,766 1,463,772 151,404 8.6%
Parks and Recreation 7,598,230 5,061,430 4,853,918 4,669,277 207,512 4.1%
Streets 3,415,280 2,115,680 1,758,443 1,645,651 357,237 16.9%
Non-Departmental 7,130,550 5,269,650 4,800,996 1,459,665 468,654 8.9%
Total Operating Expenditures 59,500,762 39,196,520 35,671,767 32,038,438 3,524,753 9.0%
2012 2012 YTD Budget vs. Actual
Favorable (Unfavorable)
(1) The anticipated Streamlined Sales Tax for 2012 is $1.96 million. The year to date actual Sales Tax amount includes
$930,770 Streamlined Sales Tax Mitigation received from the State through June and $310,257 forecasted for July
and August, for a total of $1,241,027 YTD.
DI.A Page 54 of 88
Monthly Financial Report August 2012
Overview
This financial overview reflects the City’s overall financial position for the fiscal period ending
August 31, 2012 and represents financial data available as of September 24, 2012. The budgeted
year-to-date revenues and operating expenses are based on the collection/disbursement average
for the same period of the two prior years.
General Fund revenues totaled $33.8 million and were above budget by 6.2%, or $2.0 million.
This period’s highlights include:
- Tax revenues totaled $25.2 million and were $493,000 above budget.
- Sales taxes totaled $8.3 million and were $199,000 above budget.
- Revenue from Fees/Charges/Fines totaled $6.8 million and were $1.3 million above
budget due to stronger than budgeted revenue from development activity.
- Other revenues totaled $543,000 and were 37% or $146,000 above budget.
General Fund expenses totaled $35.7 million and were $3.5 million below budget and compare
to expenses of $32.0 million for the same period last year.
Revenues
The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax
provide approximately 80% of all resources supporting general governmental activities. The
following section provides additional information on these sources.
Property Tax collections to date total $6.8 million and exceeds budget by 2.0% or $136,000.
The majority of property tax revenues are collected during the months of April and October,
coinciding with the due date for County property tax billings.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
l
l
i
o
n
s
Property Taxes
2012 budget
2012 actual to date
2011 actual
DI.A Page 55 of 88
Monthly Financial Report August 2012
Sales taxes totaled $8.3 million and exceeds budget by $199,000.
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
l
l
i
o
n
s
Sales & Use Tax
2012 budget
2012 actual to date
2011 actual
The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation
Credit and Streamlined Sales Tax Mitigation by major business sectors.
20112012
Component GroupActualActualAmountPercentage
New Construction 793,520 721,016 (72,504) -9.1%
Manufacturing 415,487 220,537 (194,950) -46.9%
Transportation & Warehousing59,732 40,987 (18,745) -31.4%
Wholesale Trade 839,122 852,853 13,731 1.6%
Automotive 1,822,074 1,972,662 150,588 8.3%
Retail Trade 2,546,706 2,578,974 32,268 1.3%
Services 1,877,884 1,920,609 42,725 2.3%
Miscellaneous 194,014 40,589 (153,425) -79.1%
YTD Total 8,548,539 8,348,227 (200,312) -2.3%
Change from 2011
Year to Date through August
Comparison of Sales Tax Collections by SIC Group
As shown above, sales taxes by business sector totaled $8.3 million and are 2.3% less than the
same period last year due, in part, to two adjustments by the Washington State Department of
Revenue that reduced the City’s sales taxes by $93,985 1 .
1 Wa. State Department of Revenue adjustments reduced sales taxes within the manufacturing and services sectors
by $73,971 and $20,014, respectively. DI.A Page 56 of 88
Monthly Financial Report August 2012
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
$10.0
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
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Utility Tax
2012 budget
2012 actual to date
2011 actual
Utility Taxes consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste) and
external utility taxes (Electric, Natural gas, Telephone and Solid Waste). City interfund utility tax
collections in August include sewer utility taxes that were paid from a one-time $2.067M sewer
system development charge paid by the Washington State Department of Transportation. The
following table presents utility tax collections by source:
201120122012
Month ActualBudgetActualAmountPercentageAmountPercentage
City Interfund Utility Taxes1,599,188 1,697,100 1,925,083 325,895 20.4%227,983 13.4%
Electric 2,412,727 2,537,600 2,457,352 44,626 1.8%(80,248) -3.2%
Natural Gas 998,853 1,146,420 991,567 (7,285) -0.7%(154,853) -13.5%
Telephone 1,389,006 1,394,700 1,349,601 (39,405) -2.8%(45,099) -3.2%
Solid Waste 107,413 101,300 79,377 (28,036) -26.1%(21,923) -21.6%
YTD Total 6,507,186 6,877,120 6,802,981 295,794 4.5%(74,139) -1.1%
Year to Date through August
Utility Tax by Type
2012 vs. 20112012 vs. Budget
Cable TV Franchise Fees exceed budget by $77,000 and are comparable to 2011 levels. This
revenue source is likely to outperform budget by the end of 2012 and end at levels similar to the
previous year.
DI.A Page 57 of 88
Monthly Financial Report August 2012
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
1st Quarter2nd Quarter3rd Quarter4th Quarter
Th
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Cable TV Franchise Fee
2012 budget
2012 actual to date
2011 actual
Licenses and Permits include business licenses, building permits, plumbing, electric and other
licenses and permit fees. Building permit fees and Business licenses make up 80% of the annual
budgeted revenue in this category.
Building permit revenues were $1.1 million and exceeded both budget and prior year levels of
$504,000 and $817,000, respectively. August revenue activity included $178,000 in building
permit fees paid by the Boeing Company for their re-roofing project. In general, building permit
activity has increased, reflecting the broader trend of increased construction activity in the region.
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
JanFebMarAprMayJunJulAugSepOctNovDec
Th
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a
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Building Permits
2012 budget
2012 actual to date
2011 actual
DI.A Page 58 of 88
Monthly Financial Report August 2012
Business License revenues totaled $129,000 and exceeded budget due to the timing of payments.
The revenue for the year is billed out late in December and most payments are received between
January and February. This revenue source is expected to level out for the remainder of the year
until December when collections increase as payments for 2013 are received.
$0
$50
$100
$150
$200
$250
JanFebMarAprMayJunJulAugSepOctNovDec
Th
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a
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Business Licenses
2012 budget
2012 actual to date
2011 actual
Intergovernmental includes Grants (Direct & Indirect Federal, State and Local); State shared
revenues and compact revenue from the Muckleshoot Indian Tribe. Collections totaled $3.7
million and is on target with budget. State shared revenue includes June 2012 disbursement of
$188,000 by the State of Washington from the sale of state owned liquor stores 2 , as well as
Streamlined Sales Tax of $1,241,027.
201120122012
Revenue ActualBudgetActualAmount% ChangeAmount% Change
Federal Grants 328,015 405,192 265,289 (62,726) -19.1%(139,903) -34.5%
State Grants 79,925 35,600 59,743 (20,182) -25.3%24,143 67.8%
Interlocal Grants 3,151 68,000 10,049 6,898 218.9%(57,951) -85.2%
State Shared Revenue 3,007,694 2,678,740 2,786,456 (221,238) -7.4%107,716 4.0%
Muckleshoot Casino Emerg.549,012 470,500 528,469 (20,543) -3.7%57,969 12.3%
Intergovernmental Service 11,880 - 12,712 832 7.0%12,712 N/A
YTD Total 3,979,677 3,658,032 3,662,718 (316,959) -8.0%4,686 0.1%
Year to Date through August
Intergovernmental
2012 vs. 20112012 vs. Budget
2 The City of Auburn received $188,230 from the sale of State owned liquor stores in the month of June 2012 and is
reflected in this report. In addition, the City’s share of liquor excise taxes and liquor profits will be revised starting
July 1. Liquor excise taxes will be suspended for a twelve month period and will be reinstated at a lowered level
starting July 1, 2013 while liquor profits will be reduced to 2011 levels starting July 1. These changes were made as
a result of the State Legislature’s effort to balance the State budget during the 2012 legislative session.
DI.A Page 59 of 88
Monthly Financial Report August 2012
Note: 2012 liquor excise tax and liquor profit budget revised to reflect changes in State distributions as noted in
footnote above.
201120122012
Revenue ActualBudgetActualAmountPercentageAmountPercentage
Trial Court Improvements16,851 18,300 11,316 (5,535) -32.8%(6,984) -38.16%
Court Interpreter Program6,643 6,960 11,753 5,110 76.93%4,793 68.86%
Motor Vehicle Fuel Tax 960,193 627,200 636,979 (323,214) -33.7%9,779 1.6%
Criminal Justice -High Crime110,880 - 110,246 (634) -0.6%110,246 N/A
Criminal Justice -Population11,595 56,100 11,853 258 2.2%(44,247) -78.9%
Criminal Justice -Spec. Prog.43,777 41,750 44,619 842 1.9%2,869 6.9%
State DUI 11,338 5,300 9,999 (1,339) -11.8%4,699 88.7%
Fire Insurance Premium Tax 258 65,000 63,205 62,946 24361.0%(1,795) -2.76%
Liquor Excise Tax 249,869 159,430 260,420 10,551 4.2%100,990 63.3%
Liquor Profits 269,184 394,500 385,039 115,855 43.0%(9,461) -2.40%
Streamlined Sales Tax 1,327,106 1,304,200 1,241,027 (86,078) -6.5%(63,173) -4.84%
YTD Total 3,007,694 2,678,740 2,786,456 (221,238) -7.4%107,716 4.0%
Year to Date through August
State Shared Revenues
2012 vs. 20112012 vs. Budget
Charges for Services consists of general governmental services, public safety, development service
fees and cultural & recreation fees and totaled $1.8 million. Development service fees and culture
and recreation fees make up 87% of the revenue within this category. Development services
revenues totaled $927,000 compared to budget of $383,000. August collections include plan
check fees related to the Boeing re-roofing project as well as fees paid by the Auburn School
District for the Auburn High School modernization and reconstruction project. Culture and
recreation revenues are improved over 2011 levels, reflecting increased registrations for summer
camps, classes and league enrollment.
201120122012
Revenue ActualBudgetActualAmountPercentageAmountPercentage
General Government 58,062 44,500 80,558 22,496 38.75%36,058 81.03%
Public Safety 162,649 150,300 166,881 4,232 2.6%16,581 11.0%
Development Services360,065 383,200 927,187 567,122 157.5%543,987 142.0%
Culture & Recreation 604,436 706,400 662,017 57,581 9.5%(44,383) -6.3%
YTD Total 1,185,213 1,284,400 1,836,643 651,431 55.0%552,243 43.0%
Year to Date through August
Charges for Services by Type
2012 vs. 20112012 vs. Budget
DI.A Page 60 of 88
Monthly Financial Report August 2012
$0
$200
$400
$600
$800
$1,000
$1,200
JanFebMarAprMayJunJulAugSepOctNovDec
Th
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a
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Development Service Fees
2012 budget
2012 actual to date
2011 actual
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
JanFebMarAprMayJunJulAugSepOctNovDec
Th
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Culture & Recreation
2012 budget
2012 actual to date
2011 actual
DI.A Page 61 of 88
Monthly Financial Report August 2012
Fines & Penalties totaled $1.1 million and exceeds budget by $23,000 or 2.2% due mainly to civil
infraction (traffic) penalties and red light photo enforcement penalties.
201120122012
Month ActualBudgetActualAmountPercentageAmountPercentage
Civil Penalties 12,819 9,700 11,596 (1,224) -9.5%1,896 19.5%
Civil Infraction Penalties 457,386 394,900 423,646 (33,740) -7.4%28,746 7.3%
Red Light Photo Enforcement643,882 372,600 401,508 (242,374) -37.6%28,908 7.8%
Parking Infractions 124,535 120,100 77,943 (46,592) -37.4%(42,157) -35.1%
Criminal Traffic Misdemeanor58,696 79,000 66,588 7,891 13.4%(12,412) -15.7%
Criminal Non-Traffic Fines59,578 62,700 63,028 3,450 5.8%328 0.5%
Criminal Costs 10,487 7,500 11,495 1,008 9.6%3,995 53.3%
Non-Court Fines & Penalties57,290 36,100 50,271 (7,019) -12.3%14,171 39.3%
YTD Total 1,424,673 1,082,600 1,106,074 (318,599) -22.4%23,474 2.2%
Year to Date through August
Fines & Forfeits by Type
2012 vs. 20112012 vs. Budget
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
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Fines & Penalties
2012 budget
2012 actual to date
2011 actual
DI.A Page 62 of 88
Monthly Financial Report August 2012
$0.0
$0.1
$0.2
$0.3
$0.4
$0.5
$0.6
$0.7
$0.8
$0.9
JanFebMarAprMayJunJulAugSepOctNovDec
Mi
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Photo Enforcement
2012 budget
2012 actual to date
2011 actual
Miscellaneous revenues include interest and other investment earnings, rents, leases &
concessions, contributions & donations and other miscellaneous income. Revenues in this
category totaled $424,000 and exceed budget by $72,000.
201120122012
Month ActualBudgetActualAmountPercentageAmountPercentage
Interest & Investments 54,344 76,100 58,717 4,373 8.0%(17,383) -22.8%
Rents & Leases 267,261 225,800 234,611 (32,650) -12.2%8,811 3.9%
Contributions & Donations36,293 13,500 34,826 (1,467) -4.0%21,326 158.0%
Other Miscellaneous Revenue81,766 36,400 95,536 13,771 16.8%59,136 162.5%
YTD Total 439,663 351,800 423,690 (15,973) -3.6%71,890 20.4%
Miscellaneous Revenues by Type
Year to Date through August
2012 vs. 20112012 vs. Budget
DI.A Page 63 of 88
Monthly Financial Report August 2012
Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund
and is used for governmental capital projects. REET revenue totaled $888,000 and is $111,000
below budget.
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
JanFebMarAprMayJunJulAugSepOctNovDec
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Real Estate Excise Tax
2012 budget
2012 actual to date
2011 actual
DI.A Page 64 of 88
Monthly Financial Report August 2012
Enterprise Funds
The following table provides an analysis of the City’s Enterprise funds – showing 2012 revenues
and expenditures by fund.
WaterSewerStormSolid WasteAirportCemeteryGolf
OPERATING REVENUES
Charges for Services 6,147,614 3,301,774 4,916,787 7,723,714 10,401 544,495 765,398
Sewer Metro Service Revenue - 8,661,521 - - - - -
Rents, Leases, Concessions & Other - - - - 396,525 - 273,842
TOTAL OPERATING REVENUES 6,147,614 11,963,295 4,916,787 7,723,714 406,925 544,495 1,039,241
OPERATING EXPENSES:
Administration 1,622,172 1,279,012 1,673,433 496,705 357,002 194,068 150,009
Operations & Maintenance 2,787,802 1,884,481 1,844,526 902,962 8,503 426,655 838,197
Waste Management Payments - - - 5,411,942 - - -
Sewer Metro Services - 8,332,500 - - - - -
Depreciation & Amortization 1,448,898 1,168,786 984,764 12,546 263,805 48,419 209,495
TOTAL OPERATING EXPENSES 5,858,872 12,664,779 4,502,723 6,824,155 629,310 669,142 1,197,701
OPERATING INCOME (LOSS)288,742 (701,484) 414,064 899,559 (222,384) (124,648) (158,460)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 28,175 26,186 12,517 507 1,464 239 513
Other Non Operating Revenue 115,342 46,408 36,096 73,926 670 13,945 9,846
Other Non Operating Expense (28,816) (20,541) - - (25,238) (11,134) -
TOTAL NON-OPERATING REVENUES (EXPENSES )114,700 52,053 48,612 74,433 (23,103) 3,050 10,359
403,443 (649,432) 462,676 973,992 (245,487) (121,598) (148,101)
Contributions 290,886 2,264,368 390,505 - - - -
Transfers In - - - - - 200,000 38,272
Transfers Out (50,000) (50,000) (50,000) - - - -
TOTAL CONTRIBUTIONS & TRANSFERS 240,886 2,214,368 340,505 - - 200,000 38,272
CHANGE IN FUND BALANCE 644,329 1,564,936 803,182 973,992 (245,487) 78,403 (109,829)
BEGINNING FUND BALANCE January 1, 201263,028,695 73,274,006 47,772,204 760,681 9,731,158 814,709 5,144,962
ENDING FUND BALANCE August 31, 201263,673,025 74,838,942 48,575,385 1,734,673 9,485,671 893,112 5,035,132
INCOME (LOSS) BEFORE CONTRIBUTIONS &
TRANSFERS
DI.A Page 65 of 88
Monthly Financial Report August 2012
The following table presents the Working Capital Statements for the City’s Enterprise funds.
Working capital is generally defined as the difference between current assets and current
liabilities.
WaterSewerStormSolid WasteAirportCemeteryGolf
OPERATING REVENUES
Charges for Services 6,147,614 3,301,774 4,916,787 7,723,714 10,401 544,495 765,398
Sewer Metro Service Revenue - 8,661,521 - - - - -
Rents, Leases, Concessions & Other - - - - 396,525 - 273,842
TOTAL OPERATING REVENUES 6,147,614 11,963,295 4,916,787 7,723,714 406,925 544,495 1,039,241
OPERATING EXPENSES:
Salaries & Wages 1,367,095 902,708 1,240,990 273,935 13,372 299,575 381,305
Benefits 606,369 389,273 542,237 118,144 4,330 144,486 180,262
Supplies 126,307 50,458 48,923 43,548 - 95,625 200,369
Other Service Charges 1,548,998 1,310,457 784,323 645,163 347,803 36,966 118,262
Intergovernmental Services - - 10,242 195,877 - - -
Waste Management Payments - - - 5,411,942 - - -
Sewer Metro Services - 8,332,500 - - - - -
Interfund Operating Rentals/Supplies 761,205 510,599 887,535 123,000 - 44,072 108,008
Other Expenses - - 3,710 - - - -
Depreciation & Amortization 1,448,898 1,168,786 984,764 12,546 263,805 48,419 209,495
TOTAL OPERATING EXPENSES 5,858,873 12,664,780 4,502,723 6,824,155 629,310 669,143 1,197,701
OPERATING INCOME (LOSS)288,742 (701,485) 414,064 899,559 (222,384) (124,648) (158,460)
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 28,175 26,186 12,517 507 1,464 239 513
Contributions - 7,716 - 73,166 - 12,606 9,846
Other Non Operating Revenue 115,342 38,692 36,096 760 670 1,388 -
Gain (Loss) on Sale of Fixed Assets - - - - - (50) -
Debt Service Interest (28,816) (20,541) - - (25,238) (11,134) -
TOTAL NON-OPERATING REVENUES (EXPENSES)114,700 52,053 48,612 74,433 (23,103) 3,050 10,359
Plus Items Not Effecting Working Capital
Depreciation 1,448,898 1,168,786 984,764 12,546 263,805 48,419 209,495
1,852,340 519,354 1,447,440 986,538 18,318 (73,179) 61,394
Increase in Contributions -System Development287,680 2,264,368 390,505 - - - -
Increase in Contributions -Area Assessments 3,206 - - - - - -
Increase in Contributions -Other Governments - - - - - - -
Operating Transfers In - - - - - 200,000 38,272
Increase in Restricted Net Assets 19,442 52,827 - - (6,619) -
Decrease in Long term Receivables - 45,000 - - - - -
Increase in Deferred Credits - - - - (3,979) - -
TOTAL RESOURCES OTHER THAN OPERATIONS310,329 2,362,194 390,505 - (10,598) 200,000 38,272
Net Change in Restricted Net Assets 272,976 142,366 129,180 - (6,547) (50) (24,272)
Increase in Fixed Assets - Salaries 86,626 71,521 39,466 - - - -
Increase in Fixed Assets - Benefits 34,835 27,601 15,091 - - - -
Increase in Fixed Assets - Site Improvements 41,976 - - - 14,466 - -
Increase in Fixed Assets - Equipment 80,548 - - - - - -
Increase in Fixed Assets - Construction 8,110,461 1,028,465 602,204 - - - -
Operating Transfers Out 50,000 50,000 50,000 - - - -
Debt Service Principal 435,568 288,262 - - - - -
TOTAL USES OTHER THAN OPERATIONS 9,112,991 1,608,215 835,941 - 7,919 (50) (24,272)
NET CHANGE IN WORKING CAPITAL (6,950,322) 1,273,333 1,002,004 986,538 (199) 126,871 123,938
BEGINNING WORING CAPITAL January 1, 201216,945,811 12,806,527 9,102,000 632,263 961,633 71,820 68,320
ENDING WORKING CAPITAL August 31, 20129,995,489 14,079,861 10,104,004 1,618,801 961,434 198,691 192,258
NET CHANGE IN WORKING CAPITAL (6,950,322) 1,273,333 1,002,004 986,538 (199) 126,871 123,938
NET WORKING CAPITAL FROM OPERATIONS
DI.A Page 66 of 88
Monthly Financial Report August 2012
The operating position of all three utilities improved over the same period (year-to-date through
August), reflecting the effects of seasonal water usage and rate increases approved by Council.
The Water Utility’s operating position improved to $288,700 in net income and compares to a
$146,700 net loss for the same period 2011; the Sewer Utility operating position improved to a
$701,500 net operating loss and compares to a $1.7 million net operating loss for the same
period 2011; and the Stormwater Utility ended the period with $414,100 in net income and
compares to $173,000 for the same period last year.
The following chart illustrates the improvement in water revenues and water usage between
2012 and 2011.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JanFebMarAprMayJunJulAugSepOctNovDec
Water Revenues ($) vs Water Sold (ccf)
2011 -Present
2011 Water Sales ($)
2012 Water Sales ($)
2011 Water Sold (ccf)
2012 Water Sold (ccf)
The number of rounds played at Auburn Golf Course (AGC) in August was 7,447 as compared to
7,612 rounds for the same month last year. The AGC ended August with a net operating loss of
$158,500 as compared to $86,100 for the same period previous year.
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
JanFebMarAprMayJunJulAugSepOctNovDec
Golf Course Operating Revenues by Month
(2012 vs 2011)
2012 Monthly Budget
2012 Actual
2011 Actual
DI.A Page 67 of 88
Monthly Financial Report August 2012
The Cemetery Fund ended August with a $124,600 net operating loss as compared to a
$132,200 net operating loss for the same period previous year. Revenue for the Cemetery
between 2011 and 2012 were down by 1.2% ($551,100 in 2011 vs $544,500 in 2012).
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
JanFebMarAprMayJunJulAugSepOctNovDec
Cemetery Operating Revenues by Month
(2012 vs 2011)
2012 Monthly
Budget
2012 Actual
2011 Actual
DI.A Page 68 of 88
Monthly Financial Report August 2012
Internal Service Funds
The following table provides an analysis of the City’s Internal Service funds – showing 2012
revenues and expenditures by fund.
InnovationEquipment
InsuranceFacilities& TechnologyRental
OPERATING REVENUES:
Interfund Charges for Services - 2,291,400 2,756,736 2,000,375
Rents, Leases, Concessions & Other - 98,659 59,078 -
TOTAL OPERATING REVENUES - 2,390,059 2,815,814 2,000,375
OPERATING EXPENSES:
Administration 460,718 - - 467,617
Operations & Maintenance - 2,005,803 2,839,754 948,295
Depreciation & Amortization - - 380,534 508,923
TOTAL OPERATING EXPENSES 460,718 2,005,803 3,220,288 1,924,835
OPERATING INCOME (LOSS)(460,718) 384,256 (404,474) 75,540
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 1,938 2,556 3,919 11,500
Other Non Operating Revenue - 7,292 - 2,492
Gain/Loss on Sale of Fixed Assets - - - 19,449
Other Non Operating Expense - - - -
TOTAL NON-OPERATING REVENUES (EXPENSES)1,938 9,848 3,919 33,441
INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS(458,780) 394,104 (400,554) 108,981
Contributions - - 3,230 72,714
Transfers In - 300,000 - -
Transfers Out - (430,000) - (7,000)
TOTAL CONTRIBUTIONS & TRANSFERS - (130,000) 3,230 65,714
CHANGE IN FUND BALANCE (458,780) 264,104 (397,324) 174,694
BEGINNING FUND BALANCE January 1, 2012 2,184,680 1,570,419 4,350,183 10,135,919
ENDING FUND BALANCE August 31, 2012 1,725,900 1,834,522 3,952,859 10,310,614
DI.A Page 69 of 88
Monthly Financial Report August 2012
The following table presents the Working Capital Statements for the City’s Internal Service funds.
Working capital is generally defined as the difference between current assets and current
liabilities.
InnovationEquipment
InsuranceFacilities& TechnologyRental
OPERATING REVENUES:
Interfund Charges for Services - 2,291,400 2,756,736 2,000,375
Rents, Leases, Concessions & Other - 98,659 59,078
TOTAL OPERATING REVENUES - 2,390,059 2,815,814 2,000,375
OPERATING EXPENSES:
Salaries & Wages - 439,082 880,504 281,417
Benefits - 190,008 357,198 112,270
Supplies - 82,057 226,418 614,870
Other Service Charges 460,718 694,811 1,182,915 264,794
Interfund Operating Rentals/Supplies - 65,264 192,720 142,561
Other Expenses - 534,581 - -
Depreciation & Amortization - - 380,534 508,923
TOTAL OPERATING EXPENSES 460,718 2,005,803 3,220,288 1,924,835
OPERATING INCOME (LOSS)(460,718) 384,256 (404,474) 75,540
NON-OPERATING REVENUES & EXPENSES
Interest Revenue 1,938 2,556 3,919 11,500
Other Non Operating Revenue - 7,292 - 2,492
Gain/Loss on Sale of Fixed Assets - - - 19,449
Other Non Operating Expense - - - -
TOTAL NON-OPERATING REVENUES (EXPENSES)1,938 9,848 3,919 33,441
Plus Items Not Effecting Working Capital
Depreciation - - 380,534 508,923
(458,780) 394,104 (20,021) 617,905
Increase in Contributions -Other Governments - - - -
Increase in Contributions -Other Funds - - 3,230 72,714
Operating Transfers In - 300,000 - -
TOTAL RESOURCES OTHER THAN OPERATIONS - 300,000 3,230 72,714
Net Change in Restricted Net Assets - - 3,230 17,693
Increase in Fixed Assets - Site Improvements - - - 18,493
Increase in Fixed Assets - Equipment - - 332,447 993,997
Increase in Fixed Assets - Construction - - 51,723 -
Operating Transfers Out - 430,000 - 7,000
TOTAL USES OTHER THAN OPERATIONS - 430,000 387,400 1,037,183
NET CHANGE IN WORKING CAPITAL (458,780) 264,104 (404,191) (346,564)
BEGINNING WORING CAPITAL January 1, 2012 2,184,680 1,622,449 3,118,686 5,793,165
ENDING WORKING CAPITAL August 31, 2012 1,725,900 1,886,552 2,714,495 5,446,601
NET CHANGE IN WORKING CAPITAL (458,780) 264,104 (404,191) (346,564)
NET WORKING CAPITAL FROM OPERATIONS
DI.A Page 70 of 88
Monthly Financial Report August 2012
Operating expenses within the Insurance Fund represents the premium cost-pool that will be
allocated monthly to other City funds over the course of 2012. As a result, this balance will
gradually diminish each month throughout the entire year. The Innovation & Technology Fund
ended with a net loss, reflecting the timing of expenses. No significant variances are reported in
the Facilities Fund or Equipment Rental Fund. Both funds have had sufficient revenues to cover
year-to-date expenses.
Contact Information
This report is prepared by the Finance Department. Additional financial information can also be
viewed at our website: http://www.auburnwa.gov/. For any questions about the report please
contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov.
DI.A Page 71 of 88
SALES TAX SUMMARY
AUGUST 2012 SALES TAX DISTRIBUTIONS (FOR NOVEMBER - JUNE 2012 RETAIL ACTIVITY)
2011 Annual Total 2011 YTD 2012 YTD YTD 2011 Annual Total 2011 YTD 2012 YTD YTD
NAICS CONSTRUCTION (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff NAICS AUTOMOTIVE (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff
236 Construction of Buildings 582,840 349,986 264,159 -24.5%441 Motor Vehicle and Parts Dealer 2,560,962 1,678,364 1,827,715 8.9%
237 Heavy and Civil Construction 108,727 55,148 75,465 36.8%447 Gasoline Stations 224,459 143,710 144,948 0.9%
238 Specialty Trade Contractors 604,245 388,386 381,392 -1.8%TOTAL AUTOMOTIVE 2,785,421$ 1,822,074$ 1,972,662$ 8.3%
TOTAL CONSTRUCTION 1,295,813$ 793,520$ 721,016$ -9.1%Overall Change from Previous Year 150,588$
Overall Change from Previous Year (72,504)$
2011 Annual Total 2011 YTD 2012 YTD YTD
2011 Annual Total 2011 YTD 2012 YTD YTD NAICS RETAIL TRADE (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff
NAICS MANUFACTURING (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff 442 Furniture and Home Furnishings 218,335 144,518 143,563 -0.7%
311 Food Manufacturing 2,674 1,738 2,247 29.3%443 Electronics and Appliances 126,870 91,415 93,815 2.6%
312 Beverage and Tobacco Products 3,864 2,388 3,681 54.1%444 Building Material and Garden 382,504 245,384 270,143 10.1%
313 Textile Mills 959 927 83 -91.1%445 Food and Beverage Stores 330,776 217,168 222,972 2.7%
314 Textile Product Mills 2,625 1,451 3,668 152.8%446 Health and Personal Care Store 148,387 101,257 102,632 1.4%
315 Apparel Manufacturing 2,519 2,411 197 -91.8%448 Clothing and Accessories 754,407 510,051 510,292 0.0%
316 Leather and Allied Products 175 161 55 -65.8%451 Sporting Goods, Hobby, Books 126,042 88,297 83,928 -4.9%
321 Wood Product Manufacturing 24,075 14,565 15,009 3.0%452 General Merchandise Stores 967,627 673,619 661,500 -1.8%
322 Paper Manufacturing 11,026 9,382 2,698 -71.2%453 Miscellaneous Store Retailers 489,259 314,880 312,499 -0.8%
323 Printing and Related Support 38,511 26,441 19,885 -24.8%454 Nonstore Retailers 235,923 160,117 177,630 10.9%
324 Petroleum and Coal Products 9,771 6,483 5,133 -20.8%TOTAL RETAIL TRADE 3,780,129$ 2,546,706$ 2,578,974$ 1.3%
325 Chemical Manufacturing 7,937 4,835 4,442 -8.1%Overall Change from Previous Year 32,268$
326 Plastics and Rubber Products 9,777 6,838 6,104 -10.7%
327 Nonmetallic Mineral Products 16,218 9,830 10,138 3.1%
331 Primary Metal Manufacturing 452 171 1,518 786.8%2011 Annual Total 2011 YTD 2012 YTD YTD
332 Fabricated Metal Product Manuf 19,661 12,994 10,498 -19.2%NAICS SERVICES (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff
333 Machinery Manufacturing 14,242 9,397 8,355 -11.1%51*Information 481,043 267,947 261,298 -2.5%
334 Computer and Electronic Produc 16,776 13,738 5,996 -56.4%52*Finance and Insurance 65,518 46,436 28,208 b -39.3%
335 Electric Equipment, Appliances 780 464 292 -37.0%53*Real Estate, Rental, Leasing 303,750 192,649 204,889 6.4%
336 Transportation Equipment Man 362,149 264,952 91,563 a -65.4%541 Professional, Scientific, Tech 174,718 128,575 112,982 -12.1%
337 Furniture and Related Products 13,135 8,006 12,703 58.7%551 Company Management 351 107 11 -90.1%
339 Miscellaneous Manufacturing 25,531 18,315 16,271 -11.2%56*Admin. Supp., Remed Svcs 294,603 204,731 183,477 -10.4%
TOTAL MANUFACTURING 582,858$ 415,487$ 220,537$ -46.9%611 Educational Services 52,563 35,848 33,218 -7.3%
Overall Change from Previous Year (194,949)$ 62*Health Care Social Assistance 40,737 25,224 20,423 -19.0%
71*Arts and Entertainment 148,629 111,395 116,238 4.3%
72*Accomodation and Food Svcs 838,924 543,276 598,527 10.2%
2011 Annual Total 2011 YTD 2012 YTD YTD 81*Other Services 389,241 261,890 262,026 0.1%
NAICS TRANSPORTATION AND WAREHOUSING (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff 92*Public Administration 92,163 59,808 99,312 66.1%
481 Air Transportation 24 24 - -100.0%TOTAL SERVICES 2,882,241$ 1,877,884$ 1,920,609$ 2.3%
482 Rail Transportation 17,831 11,280 17,122 51.8%Overall Change from Previous Year 42,725$
484 Truck Transportation 36,261 33,314 7,160 -78.5%
485 Transit and Ground Passengers 68 68 268 292.1%
488 Transportation Support 18,083 12,077 11,711 -3.0%2011 Annual Total 2011 YTD 2012 YTD YTD
491 Postal Service 202 137 214 56.7%NAICS MISCELLANEOUS (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff
492 Couriers and Messengers 1,492 807 427 -47.0%000 Unknown 1,958 383 1 -99.7%
493 Warehousing and Storage 3,121 2,025 4,083 101.6%111-115 Agriculture, Forestry, Fishing 7,355 6,580 1,909 -71.0%
TOTAL TRANSPORTATION 77,083$ 59,732$ 40,987$ -31.4%211-221 Mining & Utilities 21,830 11,732 20,027 70.7%
Overall Change from Previous Year (18,745)$ 999 Unclassifiable Establishments 192,496 175,318 18,651 -89.4%
TOTAL SERVICES 223,639$ 194,014$ 40,589$ -79.1%
Overall Change from Previous Year (153,425)$
2011 Annual Total 2011 YTD 2012 YTD YTD
NAICS WHOLESALE TRADE (Nov '10-Oct '11)(Nov '10-June '11)(Nov '11-June '12)% Diff
423 Wholesale Trade, Durable Goods 1,095,905 733,306 751,147 2.4%GRAND TOTAL 12,887,267$ 8,548,539$ 8,348,227$
424 Wholesale Trade, Nondurable 150,480 101,233 98,398 -2.8%Overall Change from Previous Year (200,312)$ -2.3%
425 Wholesale Electronic Markets 13,698 4,583 3,308 -27.8%
TOTAL WHOLESALE 1,260,083$ 839,122$ 852,853$ 1.6%
Overall Change from Previous Year 13,731$
a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Nov 2011 (adjustment: -$73,971).
b. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Dec 2011 (adjustment: -$20,014).
09/25/12 file:Monthly Sales Tax Report.xls
Prepared by Auburn Finance Department
DI.A Page 72 of 88
Investment Purchase Purchase Maturity Yield to
Type Date Price Date Maturity
State Investment Pool Various 82,196,576$ Various 0.18%
KeyBank Money Market Various 6,195,444 Various 0.15%
US Treasury 05/04/1990 57,750 05/15/2016 5.72%
FHLMC 12/19/2011 2,000,000 12/19/2014 1.000%
Total Cash & Investments 90,449,770$ 0.204%
Investment Mix % of Total
State Investment Pool 90.9%Current 6-month treasury rate 0.14%
KeyBank Money Market 6.8%Current State Pool rate 0.18%
US Treasury 0.1%KeyBank Money Market 0.15%
FHLMC 2.2%Blended Auburn rate 0.20%
FNMA 0.0%
100.0%
City of Auburn
Investment Portfolio Summary
August 31, 2012
Summary
DI.A Page 73 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
October 10, 2012
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:October 15, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 74 of 88
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DI.D Page 76 of 88
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DI.D Page 77 of 88
Da
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27
CP
1
1
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29
C5
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4
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d
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31
CP
0
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6
5
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k
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l
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R
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7
DI.D Page 78 of 88
Da
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:
Oc
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b
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9
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2
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1
2
No
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P
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4
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0
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4
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p
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d
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:
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a
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33
CP
0
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a
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e
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o
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.
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r
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t
on
h
o
l
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.
34
C2
2
9
A
BN
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d
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i
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t
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7
DI.D Page 79 of 88
Da
t
e
:
Oc
t
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b
e
r
9
,
2
0
1
2
No
.
P
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DI.D Page 81 of 88
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
October 10, 2012
Department:
Public Works
Attachments:
Action Tracking Matrix
Item E - Exhibits
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:October 15, 2012 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 82 of 88
Updated: 10/10/2012 11:28 AM
No.Item Description Contact
Next PWC
Review Date Est. Comp.
Date Status
A Street Lighting (Evaluate 102nd Place SE
Lighting)Para 10/15/12 10/15/12 Waiting for PSE to determine if the existing PSE poles are light ready.
B Sidewalk Program Funding Sources Para 11/5/12 Pending initial discussion with the Committee
C Track completed project on the 2012 Active
Capital Improvement Projects Map Gaub
D Fulmer Well-Field Feasibility Study Updates Repp 12/17/12 Initial study finding are not yet completed.
E Traffic Signal Rules (Turns on Red Arrows)Para 10/15/12 10/15/12 See Memo and Attachment
Public Works Committee - Action Tracking Matrix
Ongoing
DI.E Page 83 of 88
Page 1 of 1
Memorandum
Engineering Division
To: Public Works Committee, Mayor Lewis
From: Pablo Para, Transportation Manager
CC: Dennis Dowdy, Dennis Selle, Ingrid Gaub
Date: October 2, 2012
Re: Traffic Signal Rules of the Road
Purpose
The purpose of this memo is to provide information requested by the Public W orks
Committee regarding the state laws regulating traffic signal indications. Specifically
PWC asked whether state law permits turning right on a steady red arrow indication.
Attached for PWC’s reference are the applicable sections of the RCW and Washington
State Drivers guide.
Findings
RCW 46.61.055 Part (3)(c) states that right turns ARE permitted on a steady red right
turn arrow after coming to a complete stop and yielding to all vehicles lawfully within or
approaching the intersection unless a sign is posted prohibiting such movement.
Additionally the RCW allows LEFT turns on a steady red left turn arrow when turning
onto a one-way road. As written this RCW section applies in Auburn at freeway on-
ramps.
DI.E Page 84 of 88
DI.E Page 85 of 88
DI.E Page 86 of 88
DI.E Page 87 of 88
DI.E Page 88 of 88