HomeMy WebLinkAbout11-19-2012 Agenda Packet
Public Works Committee
November 19, 2012 - 3:30 PM
Annex Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Right-of-Way Use Permit No. 09-45* (Mund)
Approve Right-of-Way Use Permit No. 09-45 Amendment No. 3 for The Boeing
Company
C. Right-of-Way Use Permit No. 12-40* (Mund)
Approve Right-of-Way Use Permit No. 12-40 for the Auburn Optimist Club's Santa
House
D. Annual On-Call Agreements* (Gaub)
Approve the Annual On-Call Professional Service Agreements and Amendments
for 2013
E. Public Works Project No. CP0915* (Gaub)
Award Contract No. 12-04, to Scarsella Brother, Inc. on their low bid of
$1,511,957.00 plus Washington State sales tax of $64,412.33 for a total contract
price of $1,576,369.33 for Project No. CP0915, Well 1 Transmission Line.
F. Public Works Project No. CP1216* (Wickstrom)
Approve Final Pay Estimate No. 1 to Small Works Contract No. 12-17 in the
amount of $142,331.10 and accept construction of Project No. CP1216, 2012
Arterial & Collector Crack Seal Project
III.RESOLUTIONS
A. Resolution No. 4874* (Mund)
A Resolution of the City Council of the City of Auburn, Washington, Setting a Public
Hearing to Consider the Vacation of 2nd Street NE Between 1st Street NE and 3rd
Street NE and the Alley Between 2nd Street NE and 3rd Street NE, East of E
Street NE, within the City of Auburn, Washington
IV.DISCUSSION ITEMS
A. Financial Options Available to the City of Auburn* (Coleman)
Page 1 of 134
B. Arterial Street Preservation Needs (Para/Wickstrom)
C. Ordinance No. 6421* (Coleman)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AMENDING ORDINANCE NO. 6339, THE 2011-2012 BIENNIAL
BUDGET ORDINANCE AS AMENDED BY ORDINANCE NO. 6351, ORDINANCE
NO. 6352, ORDINANCE NO. 6362, ORDINANCE NO. 6370, ORDINANCE NO.
6378, ORDINANCE NO. 6379, ORDINANCE NO. 6400, AND ORDINANCE NO.
6410, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011-2012
BUDGET AS SET FORTH IN SCHEDULE "A" AND SCHEDULE "B"
D. Resolution No. 4873* (Coleman)
Auburn Area Chamber of Commerce Contract
E. Resolution No. 4879* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to Execute an Agreement for Services with Washington2
Advocates, LLC for Consulting Services on Various Municipal Functions, Tasks,
and Projects
F. System Development Charge Review* (Repp/Chaw)
G. Capital Project Status Report* (Gaub)
H. Action Tracking Matrix* (Dowdy)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
November 13, 2012
Department:
Public Works
Attachments:
November 5, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the November 5,2012 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:November 19, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 134
Public Works Committee
November 5, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, Traffic Engineer
James Webb, Project Engineer Leah Dunsdon, Water Utility Engineer
Cynthia Lamothe, Finance Director Shelley Coleman, IT Acting
Director Reba Stowe, City Attorney Dan Heid, Planning Director Kevin
Snyder, Environmental Protection Manager Chris Andersen,
Environmental Planner Jamie Kelly, Senior Planner Stuart Wagner,
citizen Scot Pondelick, and Public Works Department Secretary
Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, Discussion Item I, Municipal
Utility Services on Muckleshoot Indian Trust Land.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the October 15, 2012
Public Works Committee Meeting.
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 12-20 (Mund)
Councilmember Peloza moved and Councilmember Page 1 of 9
CA.A Page 4 of 134
Osborne seconded to approve Right-of-Way Use Permit No. 12-20 for
BNSF Railway Company/GeoEngineers Monitoring Wells.
Transportation Manager Para explained that there are a total of nine
wells covered under the permit, 6 new wells and 3 existing wells, and
the vicinity map demonstrates the location of the wells.
Chairman Wagner asked if there are conditions for the time that the
boring work can be carried out. Transportation Manager Para
answered that work hours are included in the conditions and the
applicant is required to submit a traffic control plan. Assistant
Director/City Engineer Selle clarified that the applicant must also apply
for a separate Construction Permit in order to complete the installation
of the wells and the time of day and traffic requirements are
requirements of that permit.
The Committee and staff discussed how the applicant may determine
where the wells are placed. Assistant Director/City Engineer Selle
stated that placement is based on geotechnical recommendations.
Member Osborne asked if the applicant had any wells to the north and
northeast. Assistant Director/City Engineer Selle answered that he is
only aware of wells that the applicant is proposing in the City Right-of-
Way and is not sure what may be on the applicant’s property.
Transportation Manager Para said that the City does require that
applicants report their boring and testing findings.
Vice-Chair Peloza asked if the boring will interrupt and business
activities. Assistant Director/City Engineer Selle answer that it will not.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. C512A (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council grant permission to
enter Into Consultant Agreement No. AG-C-426 with RH2 Engineering
for Project No. C512A, Well 4 Emergency Power Improvements
Project.
Project Engineer Dunsdon stated that Cedar Lane Park is east of the
project site, there is a home to the north and a ravine to the south, in
response to a question asked by Chairman Wagner.
Utilities Engineer Repp stated that the possible 2014 increase shown
in the project budget status has not been included in the past rate
study. Staff would address any short fall by adjusting other items the
Page 2 of 9
CA.A Page 5 of 134
water utility budget if necessary.
Motion Carried Unanimously. 3-0.
D. Public Works Project No. C410A (Dunsdon)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Change
Order No. 4 for Project No. C410A, 277th Wetland Mitigation
Monitoring (Annual).
There were no questions from the Committee.
Motion Carried Unanimously. 3-0.
III. DISCUSSION ITEMS
A. Financial Options Available to the City of Auburn (Coleman)
Mayor Lewis explained that he asked Finance Director Coleman to
take this discussion item to all of the Committees because, although
the City has a balanced budget, the budget does nothing to fund the
preservation of the City’s arterial streets. Mayor Lewis spoke about the
deterioration of the arterial corridors and stated that Finance Director
Coleman will review the options available to the Council. Mayor Lewis
pointed out that preservation of the arterials would cost less than
rebuilding the roadways.
Finance Director Coleman presented the summary of the remaining
sources of City revenues to the Committee.
Finance Director Coleman stated that the bulk of the Councilmanic
debt is the City’s share of the SCORE debt, the debt issued for the
City Hall Annex building, and debt on the golf course, in response to a
question asked by Chairman Wagner. Vice-Chair Peloza asked for a
write-up showing the issued debt, expiration date of each, remaining
balance, and yearly debt service.
Finance Director Coleman discussed the Public Utility Tax and Cable
TV Utility Tax. Chairman Wagner asked for a study on the Public Utility
Taxes and Cable TV Utility Taxes of neighboring jurisdictions.
Finance Director Coleman explained that the City is authorized to levy
a B&O Tax of up to .2% on gross receipts. Chairman Wagner asked
for additional information on what different types of businesses are
taxed in neighboring jurisdictions. Finance Director Coleman answered
questions regarding taxation of gross income within business
categories, in response to a question asked by Chairman
Wagner. Mayor Lewis explained that there cannot be different tax Page 3 of 9
CA.A Page 6 of 134
rates within a wholesale class but there can be different rates between
the different classes.
The Committee and staff discussed the manner which different rates
can and cannot be charged between wholesale classes.
Finance Director Coleman spoke about Regulatory License
Fees. Member Osborne noted that the wholesale categories are
limited to specific types of business.
The Committee and staff discussed the differences between the B&O
Tax and the Regulatory License Fee. Mayor Lewis answered that the
revenue generated can be used solely for transportation and road
issues, in response to a question asked by Member Osborne. Mayor
Lewis stated that there can also be a sunset date applied.
The Committee and staff discussed the administrative costs
associated with administering either the B&O Tax or the Regulatory
License Fee.
Finance Director Coleman provided the Committee with examples of
how the taxes and/or fees are administered and collected, in response
to a request made by Vice-Chair Peloza. Vice-Chair Peloza asked for
Finance Director Coleman to provide the Council with a list of pros and
cons for the B&O Tax and the Regulatory License Fee.
Mayor Lewis asked staff to review the formula used to determine the
Street Maintenance Utility can be used to determine the Regulatory
License Fee.
Member Osborne inquired about the cost to the City in generating new
taxes. Mayor Lewis responded that cost needs to be considered.
The Committee and staff discussed the Metropolitan Parks District
formation. Mayor Lewis pointed out that the MPD can be levied with
voter approval and made note of a typo in the discussion material.
City Attorney Heid answered questions asked by Mayor Lewis
regarding the allocation of revenue generated.
Mayor Lewis stated that the information requested will be provided to
the Committee and the Public Works staff will present the needs of the
arterial streets to all of the Committees, as discussion of the financial
options continues.
B. Ordinance No. 6425 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Page 4 of 9
CA.A Page 7 of 134
Authorizing the Levy of Regular Property Taxes by the City of Auburn
for Collection in 2013
The Committee and Finance Director Coleman discussed the
maximum dollar rate per $1000.
Chairman Wagner stated that he supported the staff
recommendation. The Committee concurred.
C. Resolution No. 4876 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute a Settlement
Agreement Between the City of Auburn and Waste Management of
Washington, Inc. Related to Missed Pickups
Member Osborne asked if it was one or two weeks that the City was
without service. Finance Director Coleman answered that service was
discontinued for one week.
Finance Director Coleman pointed out that the credit will be included in
the December billing.
The Committee supported the adoption of Resolution No. 4876.
D. Resolution No. 4870 (Andersen)
A Resolution of the City of Auburn, Washington, Authorizing the Mayor
and City Clerk to Execute an Agreement Between the City of Auburn
and King County for Design, Project Management, and Construction
Management Services for Project No. CP1016, Fenster Levee
Setback, Phase 2B (Please Note that a Separate and Future
Resolution Action will be Presented to City Council for Authorization of
Project Construction)
Environmental Protection Manager Andersen provided background
information regarding the Fenster Levee Setback Phase 2B
project. Andersen stated that in 2010 the Committee approved
$35,000.00 for the project which will setback approximately 700 feet of
levee at Fenster Nature Park for the twin purposes of restoring river
function and improving the natural flood plain and habitat.
Environmental Protection Manager Andersen explained that in late
2011 the estimated cost of the project increased and staff suspended
further work on design and construction of the project until additional
funding could be located to cover the higher costs.
Andersen reported that over the past several months, with the efforts
and support of the WRIA-9 Ecosystem Forum, two additional sources
of funding have been located. One source is a grant from the King
County Flood Control District and the second is a grant from the
Page 5 of 9
CA.A Page 8 of 134
Salmon Recovery Funding Board. Andersen stated the decision on the
grant from the Salmon Recovery Funding Board (SRFB) is still
pending but is scheduled for the first week in December.
Chairman Wagner asked why the City is not waiting to enter into an
interlocal agreement until the decision on the grant funds is
final. Environmental Protection Manger Andersen answered the City
has been encouraged to proceed with the project design by
representatives of the SRFB. Chairman Wagner confirmed with
Andersen that if the funding from the SRFB is not secured, the City will
not be obligated to continue with the construction of the project.
Environmental Protection Manager Andersen noted that the
agreement is for design only and the construction contract will be
separate.
The Committee, City Attorney Heid, and staff reviewed the language of
the agreement.
Environmental Protection Manager Andersen stated that the project
does not include the construction of improved trails in the area
between the levee and the river, but that access to this area will not be
restricted post construction, in response to a question asked by
Chairman Wagner.
Andersen stated that the area of levee setback improvements will be
accessed through the Fenster Nature Park, in response to a question
asked by Vice-Chair Peloza.
Member Osborne asked who is responsible for maintaining the
levee. Andersen answered the levee is a facility of the King County
Flood Control District. Mayor Lewis confirmed that the levee is a
responsibility of King County.
The Committee supported introduction and adoption of Ordinance No.
4870.
E. Code Update Project Phase 2, Group 2 (S. Wagner)
Discuss Proposed Amendments to Title 18 - Zoning of the Auburn City
Code Related to Non-residential Zones and Planning Commission's
Recommendation (ZOA12-0007)
Senior Planner Wagner stated the plan of the first phase of the code
update project was to reduce the number of land uses requiring
Conditional Use Permits, in response to a question asked by
Chairman Wagner. Planning Director Snyder explained that staff has
moved a lot of uses from needing a Conditional Use Permit to an
Administrative Use Permit but there are still some Conditional Use
Page 6 of 9
CA.A Page 9 of 134
Permits because of the potential nature of their impacts, and therefore
are warranted.
Senior Planner Wagner confirmed that the M1 and M2 zones still exist,
in response to a question asked by Chairman Wagner.
Planning Director Snyder answered questions asked by Member
Osborne regarding zoning for paint stores. Snyder stated staff would
classify such a store as a retail outlet.
Senior Planner Wagner noted code regarding automobile service
stations is now covered under fueling stations, in response to an
inquiry made by Chairman Wagner. Planning Director Snyder
explained that the definition was broadened to recognize the possibility
of alternative fueling sources.
There were no additional questions from the Committee.
F. Resolution No. 4875 (Bailey/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing Their
Disposal
Director Dowdy answered questions regarding the surplus of the
cubical cabinetry, asked by Vice-Chair Peloza.
There were no additional questions from the Committee.
G. Capital Project Status Report (Gaub)
Item 34 – CP1201 – 2012 Local Street Pavement Reconstruction:
Vice-Chair Peloza stated that a citizen spoke to him and was very
appreciative that J Street SE was included in the project.
Item A – CP1210 – Auburn Valley Humane Society Site: Chairman
Wagner asked if the new roof for the building is included in the
project. Assistant City Engineer Gaub stated that this contract only
includes site improvements and not the tenant improvements or the
roof replacement. Assistant City Engineer Gaub stated that the roof
replacement will be going through the Municipal Services Committee.
Chairman Wagner asked how cut through traffic will be handled at the
site. Assistant City Engineer Gaub stated staff has been reviewing the
site, but are waiting until the facility is open to determine if there will be
a problem.
H. Action Tracking Matrix (Dowdy)
Item A – Street Lighting (Evaluate 102nd Place SE
Page 7 of 9
CA.A Page 10 of 134
Lighting): Transportation Manager Para stated that he received
confirmation from PSE on installation of two of the street lights. The
third installation is being delayed due to a communications line
adjustment. Transportation Manager Para said he anticipated
reporting back to the Committee on December 3rd regarding the
installation of the first two lights.
Transportation Manager Para confirmed the light on the end on the
street will be one of the first lights to be installed, in response to a
question asked by Member Osborne.
I. Municipal Utility Services on Muckleshoot Indian Trust Land
City Attorney Heid distributed a handout regarding the Muckleshoot
Indian Tribe (MIT) Utility Deposit.
Finance Director Coleman and Mayor Lewis addressed comments
made by Chairman Wagner regarding the inclusion of solid waste and
storm utilities in the utility deposit.
Vice-Chair Peloza voiced concern that he had not had an opportunity
to review the information included with the agenda modification.
City Attorney Heid explained that combining the utility services in
billing and deposits allows staff a more uniform collection and if the
utilities were separated, customers could forgo paying the solid waste
and storm bills and only pay their water bills.
Finance Director Coleman discussed how partial payments are applied
to accounts. Chairman Wagner stated that his concerns are only
related to determining deposits.
The Committee and staff discussed the pros and cons of combining
utilities when determining utility deposit fees.
Mayor Lewis recommended conducting a class study and then
modifying the method by which the deposits are determined.
Chairman Wagner spoke about the allowance of a payment plan for
the deposits in cases of hardship. The Committee stated they would
support shut-off for failure to pay the deposit, following a question
asked by Mayor Lewis.
Vice-Chair Peloza requested, “Utility Deposit Policy and Administrative
Implications” be included on the Committee’s matrix.
Finance Director Coleman verified that on lienable properties there is
no deposit fee, in response to a question asked by Member Osborne.
Page 8 of 9
CA.A Page 11 of 134
Mayor Lewis spoke about what the City wants to accomplish while
working with the MIT. Mayor Lewis stated the intent is to ultimately end
utility deposits, following the appropriate rate studies.
Chairman Wagner asked Item I be discussed further at the next
Committee meeting.
City Attorney Heid answered questions asked by Member Osborne
regarding the classification of rate payers.
IV. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:52 p.m.
Approved this 19th day of November, 2012.
_____________________________ _______________________________
Rich Wagner, Chair Jennifer Cusmir, Department Secretary
Page 9 of 9
CA.A Page 12 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 09-45
Date:
November 13, 2012
Department:
Public Works
Attachments:
Special Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 09-45 Amendment No. 3
for The Boeing Company.
Background Summary:
The Boeing Company has applied for a third amendment to their existing five year Right-
of-Way Use Permit to place 6 additional monitoring wells in the right-of-way at various
locations in the city. Boeing is conducting an investigation of off-site groundwater quality
impacts. The proposed monitoring wells are to be located in the right of way out of the
travelway on 8th Street SW, O Street SW, Boundary Blvd, Lund Road, and West Main
Street, just east of the SR-167 overpass. Please see the attached maps.
Amendment No. 3 allows the 6 new wells to be added to the original permit with the wells
previously placed under Amendment No. 2 (11 wells) Amendment No. 1 (5 wells) and
the original permit (1 well). The original permit, Amendment No. 1 and Amendment No. 2
expire on January 26, 2015.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:November 19, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 134
Right-of-Way Use Permit # 09-45 Amendment #3 Special
Conditions
The special conditions of this ROW Use Permit are:
1) Applicant’s failure to comply with any special provisions/conditions of this permit will
be terms for immediate termination.
2) Applicant shall maintain current insurance throughout the life of the permit and
provide the City with proof that they are insured. Proof of insurance shall be sent to
City of Auburn, Amber Mund, Engineering Aide, 25 West Main Street, Auburn, WA
98001.
3) Applicant is to provide a signed and notarized Hold Harmless agreement.
4) Applicant shall notify the City 24-hours in advance of performing monitoring
operations by calling the Construction Manager at 253-804-5082.
5) Applicant shall perform monitoring on Monday, Tuesday, Wednesday, Thursday or
Friday only, between the hours of 9 am and 3 pm.
6) Applicant shall provide the City of Auburn’s Water Quality Program Coordinator,
Chris Thorn (25 West Main Street, Auburn, WA 98001, 253-804-5065) with copies
(1 paper, 1 CD) of all monitoring data concurrent with applicant’s submittal to the
Washington State Department of Ecology.
7) Applicant shall upon expiration of this permit either:
a) Apply for a new permit following the then current permit process if wells are to
be used for continued monitoring or
b) Provide documentation that the monitoring wells have been properly
abandoned if no longer needed.
8) The City reserves the right to adjust the terms and conditions or revoke this Right-of-
Way Use Permit pending the following considerations:
a) Public complaints involving perceived issues impacting public use of the
ROW affected by the permit.
b) Public comment or other community interest concerns.
c) Any emerging issue or change in use of the ROW that may impact the public
interest, as follows:
• The remaining capacity of the rights-of-way to accommodate other uses if
the applicant’s proposed use is granted.
• The effect, if any, on public health, safety, and welfare if the authorization
is granted.
• Such other factors as may demonstrate that the grant to use the rights-of-
way will serve the community interest.
CA.B Page 14 of 134
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AGW002R AGW221(I)
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AGW089(I)AGW087(I)
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17-06 AMB
17-45
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Fana West
17-12
01,0002,000
Scale in Feet
Base map source: Geometrix 2003; Aerial Photo Source: I3_Imagery_Prime_World_2D; Parcel Data Source: King County GIS 2010
Boeing Auburn
Auburn, Washington
Proposed
City of Auburn ROW
Well Locations
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!Shallow Monitoring Well (10 to 30 ft BGS)
!Intermediate Monitoring Well (40 to 60 ft BGS)
!Deep Monitoring Well (80 to 100 ft BGS)
!Multi-Level Well
#Proposed Shallow Monitoring Well (10 to 30 ft BGS)
#Proposed Intermediate Monitoring Well (40 to 60 ft BGS)
#Proposed Deep Monitoring Well (80 to 100 ft BGS)
Note
1. Black and white reproduction of this color
original may reduce its effectiveness and
lead to incorrect interpretation.(I)
(D)
(M)
Proposed Wells
City of Auburn ROW
(I)
(D)
CA.B Page 15 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 12-40
Date:
November 13, 2012
Department:
Public Works
Attachments:
Special Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 12-40 for the Auburn
Optimist Clubs Santa House.
Background Summary:
The Auburn Optimist Club has requested a Right-of-Way Use Permit for the Santa
House. They have requested to place the Santa House in the B Street Plaza from
November 19th to November 24th for repair work and from November 25th to December
25th for Santa visits. See attached map and conditions for details. The B Street Plaza
will remain open to pedestrians and may also be in use by the Home Plate Pub for their
approved use for an outdoor seating area.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:November 19, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 16 of 134
RIGHT-OF-WAY USE PERMIT 12-40 CONDITIONS
Approval of the permit is subject to the following conditions:
1. Applicant’s failure to comply with any special provisions/conditions of this
permit will be terms for immediate termination.
2. Applicant shall ensure that a 5-foot sidewalk is maintained all the way around
the Santa House.
3. Applicant shall provide a current Certificate of Insurance naming the City as
an additional insured.
4. Applicant shall provide a signed and notarized Hold Harmless agreement.
5. This permit will allow the Santa House to be placed in the City’s right-of-way
from November 19th through the 24th for the purposes of completing repair
work only.
6. Applicant shall provide documentation that the house has been inspected and
approved by the Washington State Department of Labor and Industries prior
to opening for business, occupying the Santa House and allowing children in
or near the Santa House.
7. The City reserves the right to adjust the terms and conditions or revoke this
Right-of-Way Use Permit pending the following considerations:
o Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
o Public comment or other community interest concerns.
o Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
The effect, if any, on public health, safety, and welfare if the
authorization is granted.
Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
CA.C Page 17 of 134
CA.C Page 18 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Annual On-Call Agreements
Date:
November 8, 2012
Department:
Public Works
Attachments:
On-Call Service and Consulting Contracts
List
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council to approve the Annual On-Call Professional
Service Agreements and Amendments for 2013.
Background Summary:
The annual on-all agreements are used to supplement the City's staff resources or to perform
specialized services not available within the City. Having these resources available provides
the City with the flexibility to complete small tasks or projects in an efficient and timely manner
as they are needed through out the year.
Each agreement is written to provide the total "Not to Exceed" amount for the year, however,
actual expenditures under each agreement are authorized by the City through specific Task
Orders. Each Task Order provides a specific Scope of Work, Schedule, and Budget for the
work to be completed by the consultant or service provider. All expenditures associated with
these agreements will be in conformance with authorized budgets for the related projects or
tasks.
Attached is a list of the agreements and their proposed amendments including each
agreements "Not to Exceed" amount for 2013. Some agreements require a time extension only
as there is sufficient balance remaining in the current agreements to carry out the anticipated
2013 work.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:November 19, 2012 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 19 of 134
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CA.D Page 20 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0915
Date:
November 14, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Bid Tab Summary
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council award Contract No. 12-04, to
Scarsella Brother, Inc. on their low bid of $1,511,957.00 plus Washington State sales tax
of $64,412.33 for a total contract price of $1,576,369.33 for Project No. CP0915, Well 1
Transmission Line.
Background Summary:
This project will construct a water transmission line from the Well 1 site to the Howard Rd
Corrosion Control Treatment Facility (CCTF) and construct a replacement storm
drainage main on M Street SE, consisting of the following:
Water main improvements consists of 4,500 liner feet of new 16-inch main on M Street
Southeast from the Well 1 Site to the Howard Road CCTF along the route depicted on
the attached vicinity map.
Storm drainage improvements consists of upgrading 2,400 linear feet of existing 12-inch
main to new 18-inch main along M St SE from 8th St SE to Auburn Way South and
addressing street drainage needs along the route.
Construction of this project is expected to begin in December of 2012 and be complete
May, 2013 with the M Street SE work proceeding during the existing road closure of M
Street SE for the underpass project.
A project budget contingency of $530,221 remains in the 430 Water Utility Fund.
A project budget contingency of $213,686 remains in the 432 Water Utility Fund.
Reviewed by Council Committees:
Public Works
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 21 of 134
Councilmember:Wagner Staff:Gaub
Meeting Date:November 19, 2012 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 22 of 134
Project No: CP0915Project Title:
Project Manager: Robert Lee
Initiation/Consultant Agreement
Initiation Date: _10/05/2009___ Permision to Advertise
Advertisement Date: _8/20/2012_ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
430 Fund - Water 38,7509,296380,00015,651443,697
430 Fund - Water (PWTFL)001,500,00001,500,000
432 Fund - Storm Utility 00831,9040831,904
Total38,7509,2962,711,90415,6512,775,601
Activity Prior Years20112012Future Years Total
Design Engineering - City Costs1,0284,39710,000015,425
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
Well 1 Transmission Line
Date: November 13, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Design Engineering - Consultant Costs3,7224,899193,6400202,262
Construction Contract Bid 00500,0001,076,3691,576,369
Authorizied Contingency (10%)0050,000107,637157,637
Construction Engineering - City Costs0020,00060,000 80,000
Total4,7509,296773,6411,244,0062,031,693
Prior Years20112012Future Years Total
*430 Funds Budgeted ( )(38,750)(9,296)(1,880,000)(15,651)(1,943,697)
430 Funds Needed 4,7506,461537,680864,5841,413,475
*430 Fund Project Contingency ( )(34,000)(2,835)(1,342,320)0(530,221)
430 Funds Required 000848,9330
Prior Years20112012Future Years Total
*432 Funds Budgeted ( )00 (831,904)0(831,904)
432 Funds Needed 02,835235,960379,422618,218
*432 Fund Project Contingency ( )00(595,944)0(213,686)
432 Funds Required 02,8350379,4220
* ( # ) in the Budget Status Sections indicates Money the City has available.
430 Water Budget Status
432 Storm Budget Status
H:\PROJ\CP0915-Well 1 Transmission Line\Budget\CP0915 Trans-BudgetStatusSheet.xls1 of 1CA.E Page 23 of 134
CA.E Page 24 of 134
CA.E Page 25 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1216
Date:
November 13, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 1 to
Small Works Contract No. 12-17 in the amount of $142,331.10 and accept construction
of Project No. CP1216, 2012 Arterial & Collector Crack Seal Project.
Background Summary:
This project sealed cracks in the pavement on approximately 11.5 miles of arterial and
collector streets with rubberized asphalt to help preserve the existing pavement. The
attached maps show the specific streets that were crack sealed as part of this project.
A project budget contingency of $52,034 remains in the 105 (Arterial and Collector Street
pavement Preservation) fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Wickstrom
Meeting Date:November 19, 2012 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 26 of 134
Project No: CP1216 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _July 16, 2012__________ Permission to Advertise
Solicitation Date: _July 31, 2012________ Contract Award
Award Date: _August 20, 2012________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 Future Years Total
105 Fund - Arterial/Collector Pavement Preservation Fund 200,000200,000
Total 00200,0000200,000
Activity Prior Years20112012 Future Years Total
Design Engineering 1,365 1,365
BUDGET STATUS SHEET
2012 Arterial & Collector Street Crack Seal Project
Date: November 6, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Design Engineering 1,365 1,365
Construction Contract Bid 137,770 137,770
Line Item Changes 4,561 4,561
Construction Engineering 4,270 4,270
Total 00147,9660147,966
Prior Years 20112012 Future Years Total
*105 Funds Budgeted ( )00(200,000)0(200,000)
105 Funds Needed 00147,9660147,966
*105 Fund Project Contingency ( )00(52,034)0(52,034)
105 Funds Required 00000
* ( # ) in the Budget Status Sections indicates money the City has available.
105 Arterial/Collector Street Budget Status
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CA.F Page 28 of 134
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CA.F Page 35 of 134
CA.F Page 36 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4874
Date:
November 5, 2012
Department:
Public Works
Attachments:
Resolution No. 4874
Exhibit A
Exhibit B
Staff Report
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to recommend that the City Council adopt Resolution No. 4874.
Background Summary:
Auburn School District No. 408 has applied to the City for vacation of the right-of-way of 2nd
Street NE between 1st Street NE and 3rd Street NE, east of E Street NE and the right-of-way
of the Alley between 2nd Street NE and 3rd Street NE, east of E Street NE, shown on Exhibit
"B". The applicant currently owns all of the surrounding parcels and is proposing to use the
right-of-way to provide access to onsite facilities as well as accommodate future expansion of
existing facilities.
The application has been reviewed by City staff and utility purveyors who have an interest in
this right-of-way. Through this review City Staff has determined that the right-of-way is no
longer needed to meet the needs of the City and that a public hearing should be set to
determine if said right-of-way may be vacated.
Resolution No. 4874, if adopted by City Council, sets the date of the public hearing for
December 17, 2012 .
Reviewed by Council Committees:
Planning And Community Development, Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:November 19, 2012 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 37 of 134
----------------------------
Resolution No. 4874
ROW Vacation V1-12
October 12, 2012
Page 1
RESOLUTION NO. 4874
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SETTING A PUBLIC HEARING
TO CONSIDER THE VACATION OF 2ND STREET NE
BETWEEN 1ST STREET NE AND 3RD STREET NE, EAST OF
E STREET NE AND THE ALLEY BETWEEN 2ND STREET NE
AND 3RD STREET NE, EAST OF E STREET NE, WITHIN
THE CITY OF AUBURN, WASHINGTON.
WHEREAS, the City of Auburn, Washington, has received a petition signed by
owners of at least two-thirds (2/3) of the property abutting right-of-way at the location of 2nd
Street NE between 1st Street NE and 3rd Street NE, east of E Street NE and the Alley
between 2nd Street NE and 3rd Street NE, east of E Street NE and adjacent to Parcel Nos.
4184400145, 4184400150, 4184400155, 4184400160, 4184400170, 4184400180,
4184400220, 4184400215, 4184400205, 4184400200, 4184400195, 4184400185,
1821059082 and 1821059060, within the City of Auburn, Washington, requesting that the
same be vacated; and,
WHEREAS, pursuant to Section 35.79.010 of the Revised Code of Washington, a
hearing on such vacation shall be set by Resolution, with the date of such hearing being
not more than sixty (60) days nor less than twenty (20) days after the date of passage of
such Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That a hearing on the vacation of 2nd Street NE between 1st Street
RES.A Page 38 of 134
----------------------------
Resolution No. 4874
ROW Vacation V1-12
October 12, 2012
Page 2
NE and 3rd Street NE, east of E Street NE and the Alley between 2nd Street NE and 3rd
Street NE, east of E Street NE, located within the City of Auburn, Washington, legally
described as follows:
THAT PORTION OF 16 FOOT WIDE ALLEY IN BLOCK 5,
LANGE’S FIRST ADDITION TO AUBURN, ACCORDING TO
THE PLAT THEREOF RECORDED IN VOLUME 25 OF
PLATS, PAGE 36, IN THE CITY OF AUBURN, COUNTY OF
KING, STATE OF WASHINGTON, DESCRIBED AS
FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF LOT 1,
SAID BLOCK 5;
THENCE NORTH 87°30’ 39” EAST ALONG THE
SOUTHERLY LINE OF LOTS 1 THROUGH 8 A DISTANCE
OF 325.23 FEET TO THE SOUTHEAST CORNER OF LOT 9;
THENCE SOUTH 02°28’49” EAST A DISTANCE OF 16.00
FEET TO THE NORTHEAST CORNER OF LOT 9 OF SAID
BLOCK;
THENCE SOUTH 87°30’39” WEST ALONG THE NORTH
LINE OF LOTS 9 THROUGH 16 A DISTANCE OF 326.16
FEET TO THE NORTHWEST CORNER OF SAID LOT 16;
THENCE NORTH 00°51’20” EAST A DISTANCE OF 16.03
FEET TO THE BEGINNING.
TOGETHER WITH THAT PORTION OF 2ND STREET N.E.
LYING EASTERLY OF “E” STREET N/E/ AND SOUTHERLY
OF SAID BLOCK 5, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SAID LOT
16, BLOCK 5;
THENCE NORTH 87°30’39” EAST OF A DISTANCE OF
332.15 FEET TO THE SOUTHEAST CORNER OF SAID LOT
9;
THENCE SOUTH 02°28’50” EAST A DISTANCE OF 60.00
FEET;
THENCE SOUTH 87°30’39” WEST A DISTANCE OF 335.63
FEET TO THE EASTERLY LINE OF “E” STREET N.E.;
RES.A Page 39 of 134
----------------------------
Resolution No. 4874
ROW Vacation V1-12
October 12, 2012
Page 3
THENCE NORTH 00° 49’21” EAST ALONG SAID EASTERLY
LINE A DISTANCE OF 28.31 FEET TO AN ANGLE POINT IN
SAID EASTERLY LINE;
THENCE NORTH 00°51’20” EAST ALONG SAID EASTERLY
LINE A DISTANCE OF 31.80 FEET TO THE BEGINNING.
CONTAINING 25,24.0 SQUARE FEET, MORE OR LESS.
SUBJECT TO ANY/ALL EASEMENTS OF RECORD.
and as shown on the document attached hereto, marked as Exhibit “B” and incorporated
herein by this reference, is hereby set for 7:30 p.m. on the 17th day of December, 2012, at
the City Council Chambers at 25 West Main Street, Auburn, Washington, 98001, with all
persons wishing to speak to the vacation at the public hearing being invited to attend.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation, including
posting notice of such public hearing as required by State law and City Ordinance.
Section 3. This Resolution shall be in full force in effect upon passage and
signatures hereon.
DATED and SIGNED this day of , 2012.
CITY OF AUBURN
______________________________________
PETER B. LEWIS
Mayor
Attest:
RES.A Page 40 of 134
----------------------------
Resolution No. 4874
ROW Vacation V1-12
October 12, 2012
Page 4
___________________________________
Danielle E. Daskam, City Clerk
Approved as to Form:
_____________________________
Daniel B. Heid, City Attorney
RES.A Page 41 of 134
RES.A Page 42 of 134
RES.A Page 43 of 134
1 of 3
08/29/2012
PDFConvert.4701.1.V1-12_Staff_Report_082912.docx
RIGHT-OF-WAY VACATION
STAFF REPORT
Right-of-Way (ROW) Vacation Number V1-12
Applicant: Auburn School District No. 408
Property Location: Right-of-Way located at 2nd St NE east of E St NE and Right-of-Way located at the
Alley between 2nd St NE and 3rd St NE east of E Street NE
Description of right-of-way:
This ROW proposed for vacation consists of 2nd Street NE and the Alley between 2nd and 3rd Street NE, between
E Street NE on the west end and Auburn School District Parcel No. 1821059082 on the east end. Parcels
adjacent to the ROW include Parcel No 4184400145. 4184400150, 4184400155, 4184400160, 4184400170,
4184400180, 1821059082, 4184400185, 4184400195, 4184400200, 4184400205, 4184400215, 4184400220 and
1821059060. All of these parcels are owned by the applicant. Combined, the two areas of ROW are 25,245(+/-)
square feet.
The Alley ROW and the north half of 2nd Street NE ROW were initially dedicated to the City of Auburn from Laura
M and G.C. Lange through dedication of the plat Lange’s First Addition to Auburn, recorded in Volume 25 Plats,
Page 36 of Records of King County, Washington on October 6, 1921 for public street purposes. The south half of
2nd Street NE ROW was deeded to the City of Auburn by the School District through a Quit Claim Deed recorded
in Volume 1778 Deeds, Page 248 of Records of King County, Washington on February 4, 1938 for street
purposes.
See Exhibits “A” and “B” for legal description and survey.
Proposal:
The Applicant proposes that the City vacate the above described right-of-way. The Auburn School District is
proposing to use this right-of-way to facilitate redevelopment and expansion of adjoining property and facilities
owned by the School District.
Applicable Policies & Regulations:
• RCW’s applicable to this situation - meets requirements of RCW 35.79.
• MUTCD standards - not affected by this proposal.
• City Code or Ordinances - meets requirements of ACC 12.48.
• Comprehensive Plan Policy - not affected.
• City Zoning Code - not affected.
Public Benefit:
• This street vacation decreases the Right-of-Way maintenance obligation of the City.
• The vacated area may be subject to property taxes.
Discussion:
The vacation application was circulated to Puget Sound Energy (PSE), Comcast, CenturyLink, Verizon and city
staff.
1. PSE – PSE has existing electric and gas facilities and will require an easement.
2. CenturyLink – CenturyLink has an aerial cable in the alley placed in 1946 and wishes to retain any and all
right to remain in said area and to add facilities in the future as needed. At this time CenturyLink has no
RES.A Page 44 of 134
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11/1/2012
PDFConvert.4701.1.V1-12_Staff_Report_082912.docx
issues with the proposed vacation so long as provisions are made to retain their rights by easments to
cover existing and future facilities.
3. Comcast – Comcast does not have any facilities in the proposed vacation area.
4. Water – Currently, there is an existing water main and fire hydrant along 2nd St NE within the right-of-way
to be vacated. As a condition of approval, a public water utility easement within the proposed vacation
area shall be granted to the City.
5. Sewer – Currently, there is an existing sanitary sewer main along the alley between 2nd St NE and 3rd St
NE within the right-of-way to be vacated. As a condition of approval, a public sewer utility easement
within the proposed vacation area shall be granted to the City.
6. Storm –Currently, there is an existing storm sewer main along 2nd St NE within the right-of-way to be
vacated. As a condition of approval, a public utility easement within the proposed vacation area shall be
granted to the City.
7. Transportation – A public access easement for the purposes of vehicular access, pedestrian access,
emergency access, individual parcel access and private property access shall be reserved along the
entire length and width of the vacated right-of-way.
8. Building – All buildings that house people must maintain an access, via a street, that will allow emergency
responder direct access to each building.
9. Planning – No comments
10. Fire – No comments
11. Police – No comments
12. Streets – No comments
13. Construction – Currently, there is an existing City owned street light and service cabinet located on the
south side of 2nd St NE within the right-of-way to be vacated. As a condition of approval, a public utility
easement within the proposed vacation area shall be granted to the City.
14. Innovation and Technology – No comments
15. General Review – Any future development or building over the vacated ROW will require that the
developer/owner vacate necessary easements and relocate all affected utilities prior to construction.
Assessed Value:
ACC 12.48 states “The city council may require as a condition of the ordinance that the city be compensated for
the vacated right-of-way in an amount which does not exceed one-half the value of the right-of-way so vacated,
except in the event the subject property or portions thereof were acquired at public expense or have been part of
a dedicated public right-of-way for 25 years or more, compensation may be required in an amount equal to the full
value of the right-of-way being vacated. The city engineer shall estimate the value of the right-of-way to be
vacated based on the assessed values of comparable properties in the vicinity. If the value of the right-of-way is
determined by the city engineer to be greater than $2,000, the applicant will be required to provide the city with an
appraisal by an MAI appraiser approved by the city engineer, at the expense of the applicant. The city reserves
the right to have a second appraisal performed at the city’s expense.” Note: The city engineer has not required
an appraisal for the value of this right-of-way since the right-of-way was originally acquired through dedication of a
Plat or through a Quit Claim Deed at no cost to the City.
RCW 35.79.030 states the vacation “shall not become effective until the owners of property abutting upon the
street or alley, or part thereof so vacated, shall compensate such city or town in an amount which does not
exceed one-half the appraised value of the area so vacated. If the street or alley has been part of a dedicated
public right-of-way for twenty-five years or more, or if the subject property or portions thereof were acquired at
public expense, the city or town may require the owners of the property abutting the street or alley to compensate
the city or town in an amount that does not exceed the full appraised value of the area vacated.”
The right-of-way was acquired through dedication of a Plat on October 6, 1921 and Quit Claim Deed on February
4, 1938 at no cost to the City.
Recommendation:
Staff recommends that the street vacation be granted subject to the following conditions:
RES.A Page 45 of 134
3 of 3
11/1/2012
PDFConvert.4701.1.V1-12_Staff_Report_082912.docx
1. A public utility easement shall be reserved for City of Auburn sanitary sewer facilities along the entire
length and width of the Alley portion of the vacated ROW.
2. A public utility easement shall be reserved for City of Auburn water facilities along the entire length and
width of the 2nd Street NE portion of the vacated ROW.
3. A public utility easement shall be reserved for City of Auburn storm facilities along the entire length and
width of the 2nd Street NE portion of the vacated ROW.
4. A public utility easment shall be reserved for City of Auburn streetlight facilities along the entire length and
width of the 2nd Street NE portion of the vacated ROW.
5. An easement shall be reserved for Puget Sound Energy electric and gas facilities along the entire length
and width of the vacated ROW.
6. An easement shall be reserved for CenturyLink communications facilities along the entire length and
width of the Alley portion of the vacated ROW.
7. A public access easement for the purposes of allowing vehicular, pedestrian, and emergency access, to
individual parcels located adjacent to the vacated right-of-way shall be reserved along the entire length
and width of the vacated ROW.
8. Staff recommends that compensation for the value of the right-of-way not be required since the right-of-
way was originally acquired through dedication of a Plat at no cost to the City.
RES.A Page 46 of 134
RES.A Page 47 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Financial Options Available to the City of Auburn
Date:
November 8, 2012
Department:
Finance
Attachments:
B&O options
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Discuss additional revenue options for Committee discussion and consideration.
Reviewed by Council Committees:
Finance, Municipal Services, Planning And Community Development, Public Works
Councilmember:Staff:Coleman
Meeting Date:November 19, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 48 of 134
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DI.A Page 49 of 134
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DI.A Page 50 of 134
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DI.A Page 51 of 134
DI.A Page 52 of 134
DI.A Page 53 of 134
DI.A Page 54 of 134
DI.A Page 55 of 134
DI.A Page 56 of 134
page 1 of 5
Utility Tax Rates on Inside city utilities
Source: 2012 AWC Tax and User Fee Survey
City County Population Water Sewer Stormwater Garbage
Aberdeen Grays Harbor 16,450 7%7%7%
Albion Whitman 620 5%5%5%
Algona King 2,775 6%6%6%6%
Almira Lincoln 285 25%25%25%
Anacortes Skagit 16,800 7%7%7%7%
Arlington Snohomish 17,280 5%5%5%5%
Asotin Asotin 1,235 6%6%
Auburn King 68,270 7%7%7%7%
Bellevue King 122,900 10.40%5%5%4.50%
Bingen Klickitat 690 6%6%6%
Blaine Whatcom 4,790 9%9%9%6%
Bothell King 33,430 5%5%5%
Bremerton Kitsap 36,190 15.50%20%20%9.50%
Bridgeport Douglas 2,100 5%5%8.60%
Brier Snohomish 6,490 6%
Buckley Pierce 4,625 9%9%9%9%
Bucoda Thurston 660 10%10%
Burien King 31,730 6%
Carnation King 1,915 6%8%
Cashmere Chelan 3,005 6%6%6%
Cathlamet Wahkiakum 580 6%6%6%
Centralia Lewis 15,570 10%14%10%
Chehalis Lewis 7,185 6%6%
Chelan Chelan 4,105 9.50%9.50%9.50%
Chewelah Stevens 2,450 15%15%
Clarkston Asotin 7,265 14%6%
Colville Stevens 5,045 6%6%6%
Concrete Skagit 710 6%6%
Connell Franklin 4,220 9%6%6%
Cosmopolis Grays Harbor 1,645 6%6%
Coupeville Island 1,890 6%6%6%
Covington King 17,640 5.50%
DI.A Page 57 of 134
page 2 of 5
Utility Tax Rates on Inside city utilities
Source: 2012 AWC Tax and User Fee Survey
City County Population Water Sewer Stormwater Garbage
Darrington Snohomish 1,505 8%8%
Davenport Lincoln 1,725 18%18%18%
DuPont Pierce 7,930 11%6%8%8%
Duvall King 5,990 6%6%6%
Edmonds Snohomish 40,900 6%10%10%6%
Ellensburg Kittitas 17,326 10%10%
Elma Grays Harbor 3,120 1.50%1.50%
Entiat Chelan 1,205 6%6%
Enumclaw King 11,490 8%8%8%
Ephrata Grant 7,080 20%20%8%
Farmington Whitman 135 6%6%
Fife Pierce 8,210 4.50%4.50%4.50%
Fircrest Pierce 6,345 8%6%8.50%
Garfield Whitman 630 6%6%6%
George Grant 550 6%6%6%
Goldendale Klickitat 3,730 6%6%6%
Grandview Yakima 9,290 24.20%6%40%
Granger Yakima 3,100 36%36%36%
Harrah Yakima 630 12%12%
Hatton Adams 110 6%
Hoquiam Grays Harbor 8,770
8 utility tax; 10 in
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Ilwaco Pacific 1,115 6%6%6%6%
Kahlotus Franklin 225 5%5%
Kalama Cowlitz 2,510 6%6%
Kelso Cowlitz 11,780 8%8%8%
Kennewick Benton 68,570 15.50%7%1%7%
Kent King 88,760 10%10%10%7.80%
Kirkland King 49,620 10.50%13.38%7.50%10.50%
Kittitas Kittitas 1,182 12%12%6%
Lacey Thurston 40,130 6%6%6%6%
LaCrosse Whitman 345 6%6%
Langley Island 1,115 6%6%6%6%
DI.A Page 58 of 134
page 3 of 5
Utility Tax Rates on Inside city utilities
Source: 2012 AWC Tax and User Fee Survey
City County Population Water Sewer Stormwater Garbage
Leavenworth Chelan 2,325 10%10%10%
Longview Cowlitz 36,100 9.50%9.50%9.50%9.50%
Lyman Skagit 445 6%
Lynden Whatcom 11,850 6%6%6%6%
Lynnwood Snohomish 36,160 4%4%4%6%
Mabton Yakima 2,165 20%20%20%
Mansfield Douglas 330 12%12%
Marysville Snohomish 58,040 6%6%6%
Mattawa Grant 3,405 10%10%10%
Medina King 2,980 3%3%3%
Milton Pierce 6,540 6%6%6%6%
Monroe Snohomish 16,680 10%
Mossyrock Lewis 695 6%
Moxee Yakima 2,695 6%6%6%
Mukilteo Snohomish 20,150 6%6%
Naches Yakima 770 6%6%6%
Napavine Lewis 1,715 5%5%3.60%
Oakesdale Whitman 420 6%6%6%
Oakville Grays Harbor 715 6%6%
Odessa Lincoln 960 24%24%
Okanogan Okanogan 2,500 10%10%
Olympia Thurston 45,500 12%10%10%10%
Omak Okanogan 4,780 10%10%10%10%
Oroville Okanogan 1,755 10%10%10%
Orting Pierce 6,245 8.60%
Othello Adams 6,800 2%
Pacific King 6,305 6%6%
Palouse Whitman 1,015 6%6%7%
Pasco Franklin 56,300 8.50%8.50%8.50%8.50%
Pateros Okanogan 635 6%6%6%
Pomeroy Garfield 1,525 6%6%6%
Poulsbo Kitsap 8,920 8%8%8%6%
DI.A Page 59 of 134
page 4 of 5
Utility Tax Rates on Inside city utilities
Source: 2012 AWC Tax and User Fee Survey
City County Population Water Sewer Stormwater Garbage
Prosser Benton 5,140 20.60%22.10%
Pullman Whitman 27,920 8%8%11%
Puyallup Pierce 38,900 8%8%8%2.20%
Quincy Grant 6,220 4%4%4%
Rainier Thurston 1,805 6%6%
Raymond Pacific 3,065 10%
Redmond King 53,680 9.23%9.23%6%
Renton King 86,230 7.50%6%6%6%
Richland Benton 48,580 12.23%10.50%8.50%10.50%
Ridgefield Clark 4,370 8%8%
Ritzville Adams 1,745 10%10%10%
Riverside Okanogan 330 6%6%
Roslyn Kittitas 1,015 6%6%
Roy Pierce 860 6%6%
Ruston Pierce 765 6%6%6%6%
Seattle King 612,000 15.54%12%11.50%11.50%
Sequim Clallam 5,830 8%8%6%
Shelton Mason 8,975 11.63%5%5%5%
Shoreline King 54,580 6%6%
Skykomish King 225 1.46%
Snoqualmie King 9,850 9%9%9%9%
Sprague Lincoln 495 20.03%3.85%3.60%
Springdale Stevens 280 6%6%6%
Stanwood Snohomish 5,705 10.70%6%6%6%
Steilacoom Pierce 6,300 6%6%6%6%
Stevenson Skamania 1,470 3%
Sultan Snohomish 4,570 6%6%6%
Sumas Whatcom 1,319 9%9%
Sumner Pierce 9,080 6%6%6%6%
Sunnyside Yakima 15,410 6%6%6%
Tacoma Pierce 204,200 8%8%8%8%
Tekoa Whitman 815 5.20%6%15%
DI.A Page 60 of 134
page 5 of 5
Utility Tax Rates on Inside city utilities
Source: 2012 AWC Tax and User Fee Survey
City County Population Water Sewer Stormwater Garbage
Tieton Yakima 1,195 6%6%4.60%
Toledo Lewis 695 5%5%5%5%
Toppenish Yakima 9,080 23%23%23%23%
Tukwila King 18,190 10%10%10%6%
Tumwater Thurston 16,770 6%6%6%6%
Twisp Okanogan 995 9%9%9%
Vader Lewis 640 7%7%
Vancouver Clark 165,500 20%20%20%20%
Wapato Yakima 4,605 33%33%33%
Waterville Douglas 1,185 6%5%3.60%
Wenatchee Chelan 31,120 16%16%16%16%
Westport Grays Harbor 2,345 6%6%
Wilbur Lincoln 890
Combined
Water/Sewer/Garba
Combined
Water/Sewer/Garba
Combined
Water/Sewer/Garba
Wilkeson Pierce 470 6%6%6%
Winlock Lewis 1,370 5%5%5%
Winthrop Okanogan 440 15%15%6%
Woodinville King 11,350 4%
Woodway Snohomish 1,200 6%
Yacolt Clark 1,500 2.75%
Yakima Yakima 85,040 20%20%6%15%
Yelm Thurston 5,900 4%4%4%6%
Zillah Yakima 2,790 32%32%32%
Average Tax Rate - WA 9.2%9.0%7.8%8.7%
High 36.0%36.0%23.0%40.0%
Low 1.5%1.5%1.0%2.2%
Financial Planning Manager\Revenues\[Statewide Utility Tax Rates.xlsx]AWC Report - WA Utility Tax
DI.A Page 61 of 134
Municipal B&O Tax Rates
Source: 2012 AWC Tax and User Fee Survey
City Name Manufacturing Rate Retail Rate Services Rate Wholesale Rate Threshold Required to Pay
1 Aberdeen 0.00200000 0.00300000 0.00375000 0.00300000 $20,000/yr
2 Algona 0.00045000 0.00045000 0.00045000 0.00045000 $40,000/yr
3 Bainbridge Island 0.00100000 0.00100000 0.00100000 0.00100000 $200,000/yr
4 Bellevue 0.00149600 0.00149600 0.00149600 0.00149600 $145,000/yr
5 Bellingham 0.00170000 0.00170000 0.00440000 0.00170000 $20,000/yr
6 Bremerton 0.00160000 0.00125000 0.00200000 0.00160000 60,000/yr
7 Burien 0.00050000 0.00050000 0.00050000 0.00050000 $100,000/yr
8 Cosmopolis 0.00148700 0.00148700 0.00148700 0.00148700 $500,000 yr
9 Darrington 0.00075000 0.00075000 0.00075000 0.00075000 $20,000/yr
10 Des Moines 0.00200000 0.00200000 0.00200000 0.00200000 >$50,000/yr
11 DuPont 0.00100000 0.00100000 0.00100000 0.00100000 $20,000/yr
12 Everett 0.00100000 0.00100000 0.00100000 0.00100000 $20,000/yr
13 Everson 0.00200000 0.00200000 $20,000/yr
14 Granite Falls 0.00200000 0.00200000 $20,000/yr
15 Hoquiam 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
16 Ilwaco 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
17 Issaquah 0.00080000 0.00080000 0.00100000 0.00080000 $20,000/yr
18 Kelso 0.00100000 0.00100000 0.00200000 0.00100000 $20,000/yr
19 Kent 0.00046000 0.00046000 0.00152000 0.00152000 $250,000/yr
20 Lacey 0.00100000 0.00200000 $20,000/yr
21 Lake Forest Park 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
22 Long Beach 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
23 Longview 0.00100000 0.00100000 0.00200000 0.00100000 $20,000/yr
24 Mercer Island 0.00100000 0.00100000 0.00100000 0.00100000 $150,000/yr
25 North Bend 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
26 Ocean Shores 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
27 Olympia 0.00100000 0.00100000 0.00200000 0.00100000 $20,000/yr
28 Pacific 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
29 Port Townsend 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
30 Rainier 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
31 Raymond 0.00200000 0.00200000 0.00200000 0.00200000 $20,000/yr
32 Roy 0.00100000 0.00200000 0.00200000 0.00100000 $20,000/yr
33 Ruston 0.00110000 0.00153000 0.00200000 0.00102000 $20,000/yr
34 Seattle 0.00215000 0.00215000 0.00415000 0.00215000 $100,000/yr
35 Shelton 0.00100000 0.00100000 0.00100000 0.00100000 $20,000/yr
36 Snoqualmie 0.00150000 0.00150000 0.00150000 0.00150000 $20,000/yr
37 Tacoma 0.00110000 0.00153000 0.00400000 0.00102000 $20,000 for taxable income or $250,000
gross income.
38 Tumwater 0.00100000 0.00100000 0.00200000 0.00100000 $20,000/yr
39 Westport 0.00250000 0.00500000 0.00500000 0.00250000 $20,000/yr
40 Yelm 0.00100000 0.00200000 0.00200000 0.00100000 $20,000/yr
Average 0.00145110 0.00156850 0.00197376 0.00149982
High 0.00250000 0.00500000 0.00500000 0.00300000 $500,000/yr
Low 0.00045000 0.00045000 0.00045000 0.00045000 $20,000/yr
Financial Planning Manager\Revenues\[B&O Tax Rates.xlsx]
DI.A Page 62 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6421
Date:
November 14, 2012
Department:
Finance
Attachments:
ORD 6421
Memo
Exhibit A
Exhibit B
Budget Impact:
$2,838,885
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6421
Background Summary:
Ordinance No. 6421 (Budget Amendment #9) amends the 2012 Adopted Budget (of the
2011-2012 biennium) as presented in the attached transmittal memorandum and
supporting attachments.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Staff:Coleman
Meeting Date:November 19, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 63 of 134
-------------------------
Ordinance No. 6421
November 19, 2012
Page 1 of 4
ORDINANCE NO. 6421
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO.
6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS
AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO.
6352, ORDINANCE NO. 6362, ORDINANCE NO. 6370,
ORDINANCE NO. 6378, ORDINANCE NO. 6379,
ORDINANCE NO. 6400, AND ORDINANCE NO. 6410,
AUTHORIZING AMENDMENT TO THE CITY OF AUBURN
2011-2012 BUDGET AS SET FORTH IN SCHEDULE “A” AND
SCHEDULE “B”
WHEREAS, the Auburn City Council at its regular meeting of December 6,
2010, adopted Ordinance No. 6339 which adopted the City of Auburn 2011-2012
Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of February 22,
2011, adopted Ordinance No. 6351 (BA#1) which amended Ordinance No. 6339
which adopted the City of Auburn 2011-2012 Biennial budget; and
WHEREAS, the Auburn City Council at its regular meeting of April 4, 2011,
adopted Ordinance No. 6352 (BA#2) which amended Ordinance No. 6351; and
WHEREAS, the Auburn City Council at its regular meeting of July 18, 2011,
adopted Ordinance No. 6362 (BA#3) which amended Ordinance No. 6352; and
WHEREAS, the Auburn City Council at its regular meeting of September 6,
2011 adopted Ordinance No. 6370 (BA#4) which amended Ordinance 6362; and
WHEREAS, the Auburn City Council at its regular meeting of December 5,
2011 adopted Ordinance No. 6378 (BA#5) which amended Ordinance 6370; and
WHEREAS, the Auburn City Council at its regular meeting of December 5,
2011 adopted Ordinance No. 6379 (BA#6) which amended Ordinance 6378; and
DI.C Page 64 of 134
-------------------------
Ordinance No. 6421
November 19, 2012
Page 2 of 4
WHEREAS, the Auburn City Council at its regular meeting of March 19,
2012 adopted Ordinance No. 6400 (BA#7) which amended Ordinance 6379; and
WHEREAS, the Auburn City Council at its regular meeting of June 18, 2012
adopted Ordinance No. 6410 (BA#8) which amended Ordinance 6400; and
WHEREAS, in 2010 the Auburn City Council authorized the issuance of
$21.3 million in utility revenue bonds to fund major utility system improvements; and
WHEREAS, storm drainage improvements to the White River Pump Station,
one of the projects funded by the 2010 utility revenue bonds, were under budget by
$464,000 due to lower than anticipated construction cost estimates; and
WHEREAS, upsizing storm drainage lines in Well 1 in the Storm Drainage
Utility, which was not included in the original 2010 utility revenue bond issuance, is
a major utility system that supports the continued management of utility services;
and
WHEREAS, the project cost savings of $464,000 is reallocated from the
White River Pump Station to Well 1 for storm drainage improvements; and
WHEREAS, the City of Auburn deems it necessary to appropriate additional
funds to the various funds of the 2012 budget as outlined in this Ordinance (BA#9);
and
WHEREAS, this Ordinance has been approved by one more than the
majority of all councilpersons in accordance with RCW 35A.34.200.
DI.C Page 65 of 134
-------------------------
Ordinance No. 6421
November 19, 2012
Page 3 of 4
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN AS FOLLOWS:
Section 1. Amendment of the 2011-2012 Biennial Budget. The 2011-
2012 Biennial Budget of the City of Auburn is amended pursuant to Chapter 35A.34
RCW, to reflect the revenues and expenditures as shown on Schedule “A” attached
hereto and incorporated herein by reference. The Mayor of the City of Auburn,
Washington is hereby authorized to utilize revenue and expenditure amounts
shown on said Schedule “A” and Schedule “B”. A copy of said Schedule “A” and
Schedule “B” is on file with the City Clerk and available for public inspection.
Section 2. Severability. If any provision of this Ordinance or the
application thereof to any person or circumstance is held to be invalid, the
remainder of such code, ordinance or regulation or the application thereof to other
person or circumstance shall not be affected.
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 4. Effective Date. This Ordinance shall take effect and be in
force five (5) days from and after its passage, approval and publication as provided
by law.
DI.C Page 66 of 134
-------------------------
Ordinance No. 6421
November 19, 2012
Page 4 of 4
INTRODUCED: _______________
PASSED: ____________________
APPROVED: _________________
____________________________
PETER B. LEWIS, MAYOR
ATTEST:
____________________________
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
____________________________
Daniel B. Heid
City Attorney
PUBLISHED:__________________
DI.C Page 67 of 134
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: November 14, 2012
Re: Ordinance #6421 – 2011-2012 Budget Amendment #9
This amendment is the fourth budget amendment for 2012 and the ninth budget amendment for the 2011-
2012 biennium. Proposed amendments to the 2012 budget are as follows:
Transportation project funds
This item budgets funding received for the M Street project and Auburn Way South sidewalk improvements.
The City received a Freight Mobility Strategic Investment Board grant ($377,500) and a loan from the
Washington State Public Works Trust Fund ($1.0 million) for the M Street Project and also received a grant
from the Washington State Department of Transportation, Pedestrian and Bicycle Safety program ($35,500)
for sidewalk improvements on Auburn Way South.
Water Utility project funds
This item adjusts the project budgets for several projects in the water utility consistent with the rate study as
approved by Council. These projects include water utility projects associated with street utility improvements;
water repair and replacements; water meter and billing improvements; and well 4 power and chlorination
improvements.
Flood control barrier removal
This item reflects $1.2 million in funding received by the King County Flood Control District to finance the
removal of flood control barriers along the Green River. Funding is administered within the Stormwater Utility.
Removal of the barriers is underway and nearly complete. The project is expected to be fully completed by
the end of 2012. This project is fully funded by proceeds from the District.
Household hazardous waste fees
This item reflects $30,000 in additional revenues collected as a result of a fee increase by King County and
additional solid waste customers. The HHW fee is a King County fee that is included in monthly billings for
solid waste services. Revenue collected is remitted quarterly to King County for operation of their HHW
program, including the Hazardous Waste Mobile.
Facility repairs and maintenance
This item budgets $45,000 for additional and unanticipated repairs at various city facilities. This
includes paint, siding repairs, and asbestos removal at the AVHS facility, repairs and carpet
replacement at the caretaker facility at Mary Olson Farm, and miscellaneous repairs such as
replacement of windows due to vandalism at the Senior Center.
DI.C Page 68 of 134
FEMA Reimbursement
The Federal Emergency Management Agency has completed processing the City’s claims for costs
related to the January 2012 winter storm. Funding to reimburse City costs is recognized in the amount
of $309,270 and is included in several departments of the City, including the General Fund (Park s,
Public Works/Emergency Management, Streets, Police and Planning/Human Services), Utilities
(Water, Sewer, Stormwater), Cemetery Fund, Facilities Fund and Innovation and Technology Fund.
Utility bond projects
In 2010, the City issued utility bonds for the construction of major utility system improvements in the
Water, Sewer and Stormwater utilities1. Per staff discussion with City Bond Counsel, bond funding
may be reallocated between projects as long as the projects are within the same utility. This item will
reallocate $464,000 from the White River Pump Station project (savings due to lower than anticipated
construction costs) to the Well 1 Storm Improvements project. Both projects are within the stormwater
utility.
Redflex expenditure changes (technical correction)
This is a technical correction and reduces expenses related to the reduction of Redflex revenues that
was authorized in budget amendment #8 (Ordinance #6410). The original amendment reduced ending
fund balance when it should be been to budgeted expenses related to the administration of the Redflex
program.
The following table summarizes the current and revised budget as a result of this amendment.
Table 1: 2012 Budget as Amended
2012 Approved Budget $ 261,117,063
Budget Amendment #9 (Ord #6421) 2,838,885
Budget as Amended $ 263,955,948
Attachments:
1. Proposed Ordinance #6421 (budget adjustment #9)
2. Summary of proposed 2012 budget adjustments by fund and department (Schedule A)
3. Summary of approved changes to adopted 2012 budget by fund (Schedule B)
1 Ord. 6335.
DI.C Page 69 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
General Fund (#001)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
General Fund
2012 Adopted Budget 10,487,938 49,252,800 54,612,340 5,128,398
BA#6 (Adopted ordinance #6379)1,064,250 798,500 1,839,080 23,670
BA#7 (Adopted ordinance #6400)152,700 168,820 648,310 (326,790)
BA #8 (Adopted ordinance #6410)4,533,183 (1,139,372) 2,401,032 992,779
BA #9 (Proposed ordinance #6421)
Reduce expenses associated with reduction to Redflex
revenues (Technical correction)
Reduce Professional Services payments to Red-Flex.
This reduction reflects reduced revenues generated
from the program.(599,600) 599,600
Reduce Operating Transfers Out to Fund 328 for Traffic
Calming. (200,000) 200,000
Public Works
Repairs to damaged traffic signal cabinet - insurance recovery 48,000 48,000 -
January Storm / FEMA reimbursement
Parks Department 102,760 102,760 -
Public Works - Emergency Management 3,010 3,010 -
Streets Department 94,280 94,280 -
Police Department 1,600 1,600 -
Planning Department - Human Services 1,750 1,750 -
BA#9 Total - 251,400 (548,200) 799,600
2012 Revised Budget 16,238,071 49,332,148 58,952,562 6,617,657
Total Resources / Expenditures 65,570,219 65,570,219
DI.C Page 70 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
Arterial Street Fund (#102)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 265,018 14,715,500 14,806,900 173,618
BA#6 (Adopted ordinance #6379)982,406 (1,480,300) (826,100) 328,206
BA#7 (Adopted ordinance #6400)274,950 2,941,420 3,207,770 8,600
BA #8 (Adopted ordinance #6410)261,324 - - 261,324
BA #9 (Proposed ordinance #6421)
M-Street Project; recognize grant/PWTF loans:
Freight Mobility Strategic Investment Board (FMSIB)
Grant - M Street Project #c201a0 377,500 377,500 -
Public Works Trust Fund Loan (PWTFL) - M Street
Project c201a0 1,008,115 1,008,115 -
AWS Pedestrian Improvements cp1118 - State Grant 35,500 35,500 -
BA#9 Total - 1,421,115 1,421,115 -
2012 Revised Budget 1,783,698 17,597,735 18,609,685 771,748
Total Resources / Expenditures 19,381,433 19,381,433
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 66,876 450,000 439,220 77,656
BA#6 (Adopted ordinance #6379)(54,507) - (1,470) (53,037)
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Adopted ordinance #6410)31,028 - - 31,028
BA #9 (Proposed ordinance #6421)
Additional CDBG funding for grant administration and
contracted services 30,500 42,500 (12,000)
BA#9 Total - 30,500 42,500 (12,000)
2012 Revised Budget 43,397 480,500 480,250 43,647
Total Resources / Expenditures 523,897 523,897
Housing and Community Development Grant Fund (#119)
DI.C Page 71 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
Capital Improvements Fund (#328)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,390,706 1,737,700 1,159,100 2,969,306
BA#6 (Adopted ordinance #6379)3,267,059 15,000 2,080,600 1,201,459
BA#7 (Adopted ordinance #6400)264,850 9,620 274,470 -
BA #8 (Adopted ordinance #6410)241,872 - 100,000 141,872
BA #9 (Proposed ordinance #6421)
Reduce Operating Transfer-In from General Fund
associated with reduction to Redflex revenues (Technical
correction)(200,000) (200,000) -
BA#9 Total - (200,000) (200,000) -
2012 Revised Budget 6,164,487 1,562,320 3,414,170 4,312,637
Total Resources / Expenditures 7,726,807 7,726,807
Water Fund (#430)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,577,279 11,624,400 12,867,420 1,334,259
BA#6 (Adopted ordinance #6379)7,080,418 (1,153,750) 5,070,250 856,418
BA#7 (Adopted ordinance #6400)6,087,190 - 6,087,190 -
BA #8 (Adopted ordinance #6410)1,200,924 389,437 - 1,590,361
BA #9 (Proposed ordinance #6421)
Increase Construction project budgets
per the rate study. Additional revenue from
rate study recognized earlier in BA#8.
Water Meter and Billing System Improvements 80,000 (80,000)
Street Utility Improvements 600,000 (600,000)
Water Repair and Replacements 120,000 (120,000)
Well 4 Power and Chlorination 35,000 (35,000)
January Storm / FEMA reimbursement 34,800 34,800 -
BA#9 Total - 34,800 869,800 (835,000)
2012 Revised Budget 16,945,811 10,894,887 24,894,660 2,946,038
Total Resources / Expenditures 27,840,698 27,840,698
DI.C Page 72 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
Sewer Fund (#431)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 3,172,444 18,361,600 20,472,820 1,061,224
BA#6 (Adopted ordinance #6379)6,184,655 75,600 627,000 5,633,255
BA#7 (Adopted ordinance #6400)1,983,510 - 1,983,510 -
BA #8 (Adopted ordinance #6410)1,465,918 738,869 - 2,204,787
BA #9 (Proposed ordinance #6421)
January Storm / FEMA reimbursement 29,520 29,520 -
BA#9 Total - 29,520 29,520 -
2012 Revised Budget 12,806,527 19,205,589 23,112,850 8,899,266
Total Resources / Expenditures 32,012,116 32,012,116
Storm Drainage Fund (#432)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 1,842,732 7,923,300 8,323,710 1,442,322
BA#6 (Adopted ordinance #6379)3,804,846 (436,800) 2,506,530 861,516
BA#7 (Adopted ordinance #6400)1,607,510 - 1,607,510 -
BA #8 (Adopted ordinance #6410)1,846,912 89,042 - 1,935,954
BA #9 (Proposed ordinance #6421)
Flood control barrier removal
Flood control barrier removal funded by 1,200,000 1,200,000 -
contributions from King Co. Flood Control district
Reallocate 2010 Utility bond project savings (net $0 change)
White River Pump Station (464,000)
Well 1 Storm Improvements 464,000
January Storm / FEMA reimbursement 30,840 30,840 -
BA#9 Total - 1,230,840 1,230,840 -
2012 Revised Budget 9,102,000 8,806,382 13,668,590 4,239,792
Total Resources / Expenditures 17,908,382 17,908,382
DI.C Page 73 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
Solid Waste Fund (#434)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 430,736 9,513,800 9,910,560 33,976
BA#6 (Adopted ordinance #6379)(41,736) 1,344,660 844,860 458,064
BA#7 (Adopted ordinance #6400)- - - -
BA #8 (Proposed ordinance #6410)243,263 73,230 83,240 233,253
-
BA #9 (Proposed ordinance #6421)
Adjustment to Reflect Increase in Household Hazardous
Waste Revenue and expenses related to hazardous
waste disposal 30,000 30,000 -
BA#9 Total - 30,000 30,000 -
2012 Revised Budget 632,263 10,961,690 10,868,660 725,293
Total Resources / Expenditures 11,593,953 11,593,953
Cemetery Fund (#436)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 146,198 942,600 1,075,880 12,918
BA#6 (Adopted ordinance #6379)60,431 - (34,590) 95,021
BA#7 (Adopted ordinance #6400)(148,100) 200,000 - 51,900
BA #8 (Adopted ordinance #6410)13,291 12,560 14,400 11,451
BA #9 (Proposed ordinance #6421)
January Storm / FEMA reimbursement 1,250 1,250 -
BA#9 Total - 1,250 1,250 -
2012 Revised Budget 71,820 1,156,410 1,056,940 171,290
Total Resources / Expenditures 1,228,230 1,228,230
DI.C Page 74 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
Facilities Fund (#505)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 346,439 3,658,200 3,548,540 456,099
BA#6 (Adopted ordinance #6379)450,085 195,000 604,670 40,415
BA#7 (Adopted ordinance #6400)349,290 - 349,290 -
BA #8 (Adopted ordinance #6410)476,635 100,000 100,000 476,635
BA #9 (Proposed ordinance #6421)
Facility repair expenses (AVHS siding
repair/painting/asbestos removal; Mary Olson Farm
repairs/carpet replacement; Senior Center window
replacement)45,000 (45,000)
January Storm / FEMA reimbursement 6,420 6,420 -
BA#9 Total - 6,420 51,420 (45,000)
2012 Revised Budget 1,622,449 3,959,620 4,653,920 928,149
Total Resources / Expenditures 5,582,069 5,582,069
Innovation and Technology Fund (#518)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,097,797 4,351,070 5,006,990 1,441,877
BA#6 (Adopted ordinance #6379)286,836 48,000 138,400 196,436
BA#7 (Adopted ordinance #6400)334,000 57,740 391,740 -
BA #8 (Adopted ordinance #6410)400,053 - - 400,053
BA #9 (Proposed ordinance #6421)
January Storm / FEMA reimbursement 1,330 1,330 -
BA#9 Total - 1,330 1,330 -
2012 Revised Budget 3,118,686 4,458,140 5,538,460 2,038,366
Total Resources / Expenditures 7,576,826 7,576,826
DI.C Page 75 of 134
Schedule A
Summary of 2012 Budget Adjustments by Fund
Budget Amendment # 9 Ordinance 6421
Equipment Rental Fund (#550)
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 2,858,954 3,073,250 3,098,660 2,833,544
BA#6 (Adopted ordinance #6379)803,831 - 101,840 701,991
BA#7 (Adopted ordinance #6400)1,499,530 - 1,499,530 -
BA #8 (Adopted ordinance #6410)630,850 - - 630,850
BA #9 (Proposed ordinance #6421)
January Storm / FEMA reimbursement 1,710 1,710 -
BA#9 Total - 1,710 1,710 -
2012 Revised Budget 5,793,165 3,074,960 4,701,740 4,166,385
Total Resources / Expenditures 8,868,125 8,868,125
Grand Total - All Funds
Beg. Fund
Balance
2012
Revenues 2012 Expenditures
Ending Fund
Balance
2012 Adopted Budget 43,633,003 137,821,900 147,921,880 33,533,023
BA#6 (Adopted ordinance #6379)25,060,843 17,672,910 32,741,610 9,992,143
BA#7 (Adopted ordinance #6400)16,016,680 4,900,650 20,844,720 72,610
BA#8 (Adopted ordinance #6410)13,028,961 2,982,116 2,766,896 13,244,181
BA#9 (Proposed ordinance #6421)- 2,838,885 2,931,285 (92,400)
2012 Revised Budget 97,739,487 166,216,461 207,206,391 56,749,557
Total Resources / Expenditures 263,955,948 263,955,948
November 14, 2012
Prepared by City of Auburn Financial Planning Department
F:\Budget Directory\2012 Budget\Amendments\BA#9\Budget Adjustments Summary
DI.C Page 76 of 134
Schedule B
2012 Appropriations by Fund
2012 Appropriation Authority by Fund
Fund
2012 Adopted
Budget
BA#6
(Ord 6379)
BA#7
(Ord 6400)
BA#8
(Ord 6410)
BA#9
(Ord 6421)
Total
Amendments
2012 Revised
Budget
General Fund (#001)59,740,738 1,862,750 321,520 3,393,811 251,400 5,829,481 65,570,219
Arterial Street Fund (#102)14,980,518 (497,894) 3,216,370 261,324 1,421,115 4,400,915 19,381,433
Local Street Fund (#103)3,250,806 (277,271) 1,021,000 145,545 - 889,274 4,140,080
Hotel Motel Fund (#104)95,126 (5,274) - 87,280 - 82,006 177,132
Arterial Street Preservation Fund (#105)1,536,589 412,761 66,500 790,019 - 1,269,280 2,805,869
Drug Forfeiture Fund (#117)811,937 168,633 - 266,750 - 435,383 1,247,320
Housing and Community Development Grant Fund (#119)516,876 (54,507) - 31,028 30,500 7,021 523,897
Recreation Trails Fund (#120)22,577 - - (56) - (56) 22,521
Business Improvement Area Fund (#121)97,596 (34,827) - 12,931 - (21,896) 75,700
Cumulative Reserve Fund (#122)5,625,564 (369,882) 26,520 2,279,223 - 1,935,861 7,561,425
Mitigation Fees Fund (#124)2,567,773 78,393 796,640 1,297,346 - 2,172,379 4,740,152
1998 Library Fund (#229)627,220 (292,062) - (1,304) - (293,366) 333,854
2010 Annex A&B Bond Debt Fund (#230)1,696,100 - - 158 - 158 1,696,258
2010 C&D Local Revitalization Debt Fund (#231)658,300 13,901 - (76,601) - (62,700) 595,600
LID Guarantee Fund (#249)53,000 1,087 - 801 - 1,888 54,888
LID #250 (#250)56,047 - - (118) - (118) 55,929
LID #350 (#275)7,200 - - - - - 7,200
Municipal Park Construction Fund (#321)2,075,968 18,456,895 324,830 271,104 - 19,052,829 21,128,797
Capital Improvements Fund (#328)4,128,406 3,282,059 274,470 241,872 (200,000) 3,598,401 7,726,807
Local Revitalization Fund (#330)- 923,007 2,413,390 (643,833) - 2,692,564 2,692,564
Golf Course Debt Service Fund (#417)- - 392,100 - - 392,100 392,100
Water Fund (#430)14,201,679 5,926,668 6,087,190 1,590,361 34,800 13,639,019 27,840,698
Sewer Fund (#431)21,534,044 6,260,255 1,983,510 2,204,787 29,520 10,478,072 32,012,116
Storm Drainage Fund (#432)9,766,032 3,368,046 1,607,510 1,935,954 1,230,840 8,142,350 17,908,382
Solid Waste Fund (#434)9,944,536 1,302,924 - 316,493 30,000 1,649,417 11,593,953
Airport Fund (#435)1,230,912 336,137 93,320 243,284 - 672,741 1,903,653
Cemetery Fund (#436)1,088,798 60,431 51,900 25,851 1,250 139,432 1,228,230
Golf Course Fund (#437)1,973,188 185,924 - (203,242) - (17,318) 1,955,870
Insurance Fund (#501)2,351,869 (156,237) - (7,152) - (163,389) 2,188,480
Facilities Fund (#505)4,004,639 645,085 349,290 576,635 6,420 1,577,430 5,582,069
Innovation and Technology Fund (#518)6,448,867 334,836 391,740 400,053 1,330 1,127,959 7,576,826
Equipment Rental Fund (#550)5,932,204 803,831 1,499,530 630,850 1,710 2,935,921 8,868,125
Fire Pension Fund (#611)2,822,932 (10,061) - (56,340) - (66,401) 2,756,531
Cemetery Endowment Fund (#701)1,606,862 8,145 - (3,737) - 4,408 1,611,270
Total 181,454,903 42,733,753 20,917,330 16,011,077 2,838,885 82,501,045 263,955,948
November 14, 2012
DI.C Page 77 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4873
Date:
November 14, 2012
Department:
Finance
Attachments:
Resolution No. 4873
Contract
Memo
Tourism Accomplishments
Budget Impact:
$0
Administrative Recommendation:
City Council to approve Resolution No. 4873
Background Summary:
Resolution No. 4873 authorizes the Mayor and City Clerk to execute an agreement for
services with the Auburn Area Chamber of Commerce to operate a visitor information
center, promote tourism awareness within the City and to provide services associated
with supporting the City's Economic Development efforts.
Per agreement with Auburn Area Chamber of Commerce and the Auburn Tourism
Board, the City of Auburn will direct users that sign on to the City's free, public Wifi
service "Access Auburn" to the Auburn Tourism Board's website homepage.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Staff:Coleman
Meeting Date:November 19, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 78 of 134
-------------------------
Resolution No. 4873
October 10, 2012
Page 1 of 3
RESOLUTION NO. 4873
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND
THE CITY CLERK TO EXECUTE AN AGREEMENT FOR
SERVICES BETWEEN THE CITY OF AUBURN AND THE
AUBURN AREA CHAMBER OF COMMERCE TO OPERATE A
VISITOR INFORMATION CENTER, PROMOTE TOURISM
AWARENESS WITHIN THE CITY AND TO PROVIDE SERVICES
ASSOCIATED WITH SUPPORTING THE CITY’S ECONOMIC
DEVELOPMENT EFFORTS
WHEREAS, The City is engaged in its projects of operating a visitor
information center, promoting tourism and economic development, and is in
need of services of individuals, employees or firms for organizational work on
said project; and,
WHEREAS, the City collects a lodging tax for the purpose of promoting
Auburn as a tourist destination; and
WHEREAS, the City desires to retain the Consultant to provide certain
services in connection with the City’s work on said projects; and
WHEREAS, the Consultant is qualified and able to provide consulting
services in connection with the City’s needs for the above-described
work/project, and is willing and agreeable to provide such services upon the
terms and conditions herein contained.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
DI.D Page 79 of 134
-------------------------
Resolution No. 4873
October 10, 2012
Page 2 of 3
Section 1. Purpose. The Mayor and the City Clerk of the City of
Auburn are hereby authorized to execute an Agreement for Services with The
Auburn Area Chamber of Commerce to operate a Visitor Information Center
and to provide services associated with supporting the City’s economic
development efforts.
Section 2. Implementation. The Mayor of the City of Auburn is hereby
authorized to implement such administrative procedures as may be necessary
to carry out the directions of this resolution.
Section 3. Effective Date. This Resolution shall take effect and be in
full force upon passage and signatures hereon.
DATED and SIGNED THIS ________ DAY OF _____________ , 2012.
CITY OF AUBURN
____________________________
PETER B. LEWIS
MAYOR
DI.D Page 80 of 134
-------------------------
Resolution No. 4873
October 10, 2012
Page 3 of 3
ATTEST:
____________________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
______________________________
Daniel B. Heid,
City Attorney
DI.D Page 81 of 134
Page 1 of 10
CITY OF AUBURN AGREEMENT
FOR SERVICES
THIS AGREEMENT made and entered into on this day of _____________, 201__,
by and between the City of Auburn, a municipal corporation of the State of Washington,
hereinafter referred to as “City” and The Auburn Area Chamber of Commerce,
hereinafter referred to as the “Consultant.”
W I T N E S S E T H :
WHEREAS, The City is engaged in its projects of operating a visitor information center,
promoting tourism, and economic development, and is in need of services of individuals,
employees or firms for organizational work on said project; and,
WHEREAS, the City desires to retain the Consultant to provide certain services in
connection with the City’s work on said projects; and,
WHEREAS, the Consultant is qualified and able to provide consulting services in
connection with the City’s needs for the above-described work/project, and is willing and
agreeable to provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1. Scope of Services.
The Consultant agrees to perform in a good and professional manner the tasks described
on Exhibit “A” attached hereto and incorporated herein by this reference. (The tasks
described on Exhibit “A” shall be individually referred to as a “task,” and collectively
referred to as the “services.”) The Consultant shall perform the services as an
independent contractor and shall not be deemed, by virtue of this Agreement and the
performance thereof, to have entered into any partnership, joint venture, employment or
other relationship with the City.
2. Additional Services.
From time to time hereafter, the parties hereto may agree to the performance by the
Consultant of additional services with respect to related work or projects. Any such
agreement(s) shall be set forth in writing and shall be executed by the respective parties
prior to the Consultant’s performance of the services there under, except as may be
provided to the contrary in Section 3 of this Agreement. Upon proper completion and
execution of an addendum (agreement for additional services), such addendum shall be
incorporated into this Agreement and shall have the same force and effect as if the terms
of such addendum were a part of this Agreement as originally executed. The
performance of services pursuant to an addendum shall be subject to the terms and
conditions of this Agreement except where the addendum provides to the contrary, in
which case the terms and conditions of any such addendum shall control. In all other
respects, any addendum shall supplement and be construed in accordance with the terms
and conditions of this Agreement.
DI.D Page 82 of 134
Page 2 of 10
3. Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit “A” are desired by the City and the time period for the completion
of such services makes the execution of addendum impractical prior to the
commencement of the Consultant’s performance of the requested services. The
Consultant hereby agrees that it shall perform such services upon the oral request of an
authorized representative of the City pending execution of an addendum, at a rate of
compensation to be agreed to in connection therewith. The invoice procedure for any
such additional services shall be as described in Section 7 of this Agreement.
4. Consultant’s Representations.
The Consultant hereby represents and warrants that he has all necessary licenses and
certifications to perform the services provided for herein, and is qualified to perform such
services.
5. City’s Responsibilities.
The City shall do the following in a timely manner so as not to delay the services of the
Consultant:
a. Designate in writing a person to act as the City’s representative with respect to the
services. The City’s designee shall have complete authority to transmit
instructions, receive information, interpret and define the City’s policies and
decisions with respect to the services.
b. Furnish the Consultant with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Consultant to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by the Consultant and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards.
The Consultant shall be responsible to provide, in connection with the services
contemplated in this Agreement, work product and services of a quality and professional
standard acceptable to the City.
7. Compensation.
As compensation for the Consultant’s performance of the services provided for herein,
the City shall pay the Consultant the fees and costs specified on Exhibit “B” attached
hereto and made a part hereof (or as specified in an addendum). The Consultant shall
submit to the City an invoice or statement of time spent on tasks included in the scope of
work provided herein, and the City shall process the invoice or statement in the next
billing/claim cycle following receipt of the invoice or statement, and shall remit payment
to the Consultant thereafter in the normal course, subject to any conditions or provisions
in this Agreement or addendum.
8. Time for Performance and Term of Agreement.
The Consultant shall perform the services provided for herein in accordance with the
direction and scheduling provided by the City. The Term of this Agreement shall
DI.D Page 83 of 134
Page 3 of 10
commence on the date hereof and shall terminate on December 31, 2013, or upon another
date if mutually agreed to in writing by the parties, subject to the restrictions in section
18.
9. Ownership and Use of Documents.
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Consultant as part of his performance of this Agreement (the “Work Products”) shall
be owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City.
10. Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Consultant agrees that, notwithstanding such dispute or conflict, the Consultant
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
12. Administration of Agreement.
This Agreement shall be administered by the Chief Executive Officer of the Chamber,
on behalf of the Consultant, and by the Mayor of the City, or designee, on behalf of the
City. Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
City of Auburn Consultant
Auburn City Hall Auburn Area Chamber of Commerce
25 West Main 108 N. Division Suite B
Auburn, WA 98001-4998 Auburn, WA 98001
(253) 931-3000 FAX (253) 288-3132 (253) 833-0700 Fax (253) 735 4091
13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above, or if to a person not a party to this Agreement, to the address
designated by a party to this Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
DI.D Page 84 of 134
Page 4 of 10
14. Insurance.
The Consultant shall be responsible for maintaining, during the term of this Agreement
and at its sole cost and expense, the types of insurance coverages and in the amounts
described below. The Consultant shall furnish evidence, satisfactory to the City, of all
such policies. During the term hereof, the Consultant shall take out and maintain in full
force and effect the following insurance policies:
a. Comprehensive public liability insurance, including automobile and property damage,
insuring the City and the Consultant against loss or liability for damages for personal
injury, death or property damage arising out of or in connection with the performance
by the Consultant of its obligations hereunder, with minimum liability limits of
$1,000,000.00 combined single limit for personal injury, death or property damage in
any one occurrence.
b. Such workmen’s compensation and other similar insurance as may be required by
law.
c. Professional liability insurance with minimum liability limits of $1,000,000.00.
15. Indemnification.
The Consultant shall indemnify and hold harmless the City and its officers, agents and
employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by any reason of or arising out of the
negligent act or omission of the Consultant, its officers, agents, employees, or any of
them relating to or arising out of the performance of this Agreement. If a final judgment
is rendered against the City, its officers, agents, employees and/or any of them, or jointly
against the City and the Consultant and their respective officers, agents and employees,
or any of them, the Consultant shall satisfy the same to the extent that such judgment was
due to the Consultant’s negligent acts or omissions.
16. Assignment.
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part, without the prior written consent of the other party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligation under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation.
17. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party’s or parties’ duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
DI.D Page 85 of 134
Page 5 of 10
18. Termination and Suspension.
Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Consultant if the services provided for herein are no longer needed from the
Consultant.
If this Agreement is terminated through no fault of the Consultant, the Consultant shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit “B” hereof.
19. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20. Costs to Prevailing Party.
In the event of such litigation or other legal action, to enforce any rights, responsibilities
or obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney’s fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation shall
commence no later than the substantial completion by the Consultant of the services.
22. Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
23. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
DI.D Page 86 of 134
Page 6 of 10
24. Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
25. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN CONSULTANT
____________________________________ ____________________________________
Peter B. Lewis, Mayor Name: ______________________________
Title: _______________________________
Attest:
____________________________________
____________________________________ Name: ______________________________
Danielle Daskam City Clerk Title: _______________________________
Approved as to form:
____________________________________
Daniel B. Heid, City Attorney
DI.D Page 87 of 134
Page 7 of 10
STATE OF WASHINGTON )
) ss.
COUNTY OF _____________ )
ON THIS day of , 201 , before me, personally
appeared and , to
me known to be the and
of the Contractor, the party(ies) who executed - the corporation/company that executed the within and
foregoing instrument, and acknowledged said instrument to be his/her/their the free and voluntary act and
deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that
they were authorized to execute said instrument.
GIVEN under my hand and official seal this day of , 201 .
_______________________________________
NOTARY PUBLIC in and for the State of
Washington, residing at ___________________
My Commission Expires: __________________
DI.D Page 88 of 134
Page 8 of 10
EXHIBIT A
TASKS AND SERVICES
Service as Auburn’s Visitor Information Center:
Annually $25,000
• Handle inquiries made by visitors, new residents and employees via phone, e-mail, mail, walk up,
and respond with the appropriate information and materials
• Operate the City’s storefront Visitor Information Center where visitors obtain materials and
advice during normal business hours. The center will provide sufficient space, display racks,
appropriate materials and receptionist.
• Produce and distribute the City business directory, community profile, street maps, and lists
containing information about community resources and/or business services.
• Respond to requests from publishers seeking information about Auburn for their magazines, web
pages and/or directories.
• Provide City hotels with brochures promoting local attractions, businesses and shops.
Provide support and service to the City’s economic development goals and outreach to current and
future business community members.
Annually $15,000
• Assist the City in meeting with current and potential businesses to discuss inducements to
conducting or locating a business in Auburn.
• Provide input, feedback and serve on City technical and advisory committees for issues.
(Proposed city codes, comprehensive plans and updates, design review, proposed capital
improvements, city business processes, and other emerging issues mutually agreed upon).
• Serve as the referral service for individuals seeking to do business with an Auburn business.
• Meet with and provide tours of the City, when scheduling permits, for prospective business
investors in conjunction with the City’s Economic Development Manager and Planning
Department. Actively promote Auburn to prospective new business investors by attending
meetings and providing appropriate information.
• Maintain and provide demographic information up to a 30-mile radius from the downtown area.
• Organize and conduct orientations for new employee groups as an incentive for businesses to
locate in Auburn.
DI.D Page 89 of 134
Page 9 of 10
Provide a service to promote Tourism Awareness for the City of Auburn.
Annually $45,000
• Coordinate all public relations, marketing, media relations, advertising, and event planning for the
Auburn Tourism Board.
• Liaise on marketing and communications matters and coordinate with the individual Board
members, who comprise representatives from the City Council, the Auburn Area Chamber of
Commerce, all the major attractions, the lodging sector and other tourism-related businesses.
• Follow up on activities to involve existing and new strategic partners.
• Once a year the consultant shall provide a report to the Finance Committee on progress made
with the Tourism Awareness project.
• Operate and maintain a website, and allow the City to use that website as a main “landing site”
for the City’s Access Auburn public wi-fi project.
DI.D Page 90 of 134
Page 10 of 10
EXHIBIT B
COSTS
Annual compensation for current scope of work not to exceed $85,000.
DI.D Page 91 of 134
MEMORANDUM
TO: CITY OF AUBURN COUNCIL MEMBERS, FINANCE COMMITTEE, AND
COMMUNITY & PLANNING DEVELOPMENT COMMITTEE
FROM: AUBURN AREA CHAMBER OF COMMERCE
SUBJECT: SERVICES AGREEMENT UPDATE/CONTRACT RENEWAL – VISITOR
INFORMATION CENTER, ECONOMIC DEVELOPMENT & TOURISM
DATE: 11/6/12
CC: AUBURN AREA CHAMBER OF COMMERCE BOARD OF DIRECTORS
Dear City Council Members,
Thank you for this opportunity to present you with an end-of-the-year report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to have provided the City pursuant to our contract for services.
As you know, these services assist the City by supplementing its efforts with regard to
Visitor/Tourism Information, the City's Economic Development Goals and Outreach to
Current and Future Business Community Members in ways that leverage the credibility,
experience and resources of the Chamber.
While there is some overlap, I have organized this summary to encompass the general
scope of services in the referenced contract, as follows:
SERVE AS AUBURN’S VISITOR INFORMATION CENTER:
Handle inquiries made by visitors, new residents and employees via phone, email,
mail, walk-in and respond with the appropriate information and materials; Operate
the City's storefront Visitor Information Center where visitors obtain materials and
advice during normal business hours. The center will provide sufficient space,
display racks, appropriate materials and receptionist.
Consistent with the terms of the contract for services, the Chamber maintains and
operates Auburn's Visitor Information Center where people know to seek out the
Chamber as the first point of contact, whether a visitor, existing resident or new resident,
existing business or prospective business, to obtain a wide variety of materials and
advice.
The Chamber-operated Visitor Information Center dominates the entire front portion of
the Chamber’s Lobby, with easy visibility & access from the street. It includes large
display racks stocked with varied and valuable visitor-related materials.
DI.D Page 92 of 134
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The Visitor Information Center signage on the storefront is a large banner across the first
three windows to loudly state “Visitor Information Center”; and with a larger window
sign that boldly lists Auburn Tourism as one of the main components in our office and
offers the universal “I” symbol denoting an information center is located here.
With each walk-in, visitors and prospective businesses are able to take multiple pieces of
information that the Chamber provides. It is often their first point of contact in our
community. When we mail out relocation and/or vacation packets, a variety of
information is sent, including information about the City of Auburn, parks & recreation,
public art, the golf course, trails, etc., as well as Auburn businesses and visitor services.
The valuable contribution the Chamber is uniquely able to provide in its contract with the
City, is our ability to staff the Visitor Information Center with employees having
extensive personal knowledge of the greater Auburn area, and a genuine desire to
promote the City of Auburn.
With the finished construction for the Division Street Promenade, we have seen a greater
increase in the amount of walk-ins; especially this past summer where we saw a 90%
increase of individuals relocating to Auburn from other states.
Produce and distribute the City business directory, community profile, street maps,
and lists containing information about community resources and/or business
services. Respond to requests from publishers seeking information about Auburn
for their magazines, web pages and/or directories. Provide City hotels with
brochures promoting local attractions, businesses and shops.
New this year, the Auburn Area Chamber of Commerce produces a Community
Directory each month, with the most up-to-date information. So far this year we have
distributed approximately 5,000 directories. We have found that our new approach to
printing the directories on an as-needed basis has helped our newest businesses get the
most exposure right away. We currently distribute these Community Directories to:
City Hall
Member advertisers for use with prospective and current customers and firms
Auburn Library
Muckleshoot Library
Senior Center
Parks & Rec Building
Auburn Airport
Local Hotels
Small Business Assistance Center
Green River Community College
The SuperMall
All event visitors that deal directly with our Tourism Marketing Coordinator
DI.D Page 93 of 134
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New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber and the Auburn School District’s recruitment efforts); and
We mail out the Community Directory in the Chamber's
"Relocation/Tourism/Inquiry Packets"
The Chamber’s Community Directory continues to receive a very strong response from
the Auburn Business Community. We believe the desire of local businesses to advertise
in the Community Directory is an affirmation of the effectiveness of the Chamber's
Community Directory in presenting the strengths and assets of the Auburn area, and local
businesses, to both current and prospective visitors. They see it as a primary resource for
direct contact with their customers and clients.
The Auburn Area Chamber of Commerce also produces a Local Area Map every two to
three years. 10,000 of each edition are printed. Our map came out in June 2011 and of
those 10,000 we have been able to distribute approximately 9,000 thus far. We will be
updating our map in January, 2013.
We currently distribute these Local Area Maps to:
City Hall
Member advertisers
Auburn Library
Muckleshoot Library
Senior Center
Parks & Rec Building
Auburn Airport
Local Hotels
Small Business Assistance Center
Green River Community College
The SuperMall
All event visitors that deal directly with our Tourism Marketing Coordinator
New teachers (in conjunction with the New Teacher Breakfast hosted by the
Chamber and the Auburn School District’s recruitment efforts); and
We mail out the Local Area Map in the Chamber's
"Relocation/Tourism/Inquiry Packets"
DI.D Page 94 of 134
4 | Page
PROVIDE SUPPORT AND SERVICE TO THE CITY'S ECONOMIC DEVELOPMENT GOALS AND
OUTREACH TO CURRENT AND FUTURE BUSINESS COMMUNITY MEMBERS.
Assist the City in meeting with current and potential businesses to discuss
inducements to conducting or locating a business in Auburn. Provide input,
feedback and serve on City technical and advisory committees for issues. (Proposed
city codes, comprehensive plans and updates, design review, proposed capital
improvements, city business processes, and other emerging issues mutually agreed
upon.) Serve as the referral service for individuals seeking to do business with an
Auburn business. Meet with and provide tours of the City, when scheduling
permits, for prospective business investors in conjunction with the City's Economic
Development Manager and Planning Department. Actively promote Auburn to
prospective new business investors by attending meetings and providing
appropriate information. Maintain and provide demographic information up to a
30-mile radius from the downtown area. Organize and conduct orientations for new
employee groups as an incentive for businesses to locate in Auburn.
Chamber leaders and the Chamber’s President & CEO have been active participants on
the all important Streets Task Force (twice); took the lead in getting a ballot measure for
a vote on road improvements; and took the lead on the Urban Core Task Force, a 50-
year visioning process for the downtown area and surrounding business community.
The Chamber’s President & CEO has greatly appreciated the opportunity to be called in
as an active participate in significant recruitment and retention meetings, partnering with
the City’s Economic Development Manager and the City’s Planning Director.
The Chamber has developed a new series of business improvement courses in partnership
with the Small Business Development Center (SBDC) as a matter of business retention
for the City of Auburn. We are working diligently to improve our existing businesses so
they may thrive and expand here in our city.
Chamber staff members have been active in giving “windshield tours” of the city to
prospective businesses whenever requested.
The Chamber participates, along with other chambers, with the Valley Cities Mayors'
group to identify issues where it may forge and implement partnerships on issues critical
to enhance economic vitality for Auburn, and the south-end region. The Chamber is also
an integral founding partner on the South Sound Chambers of Commerce Legislative
Coalition (SSCCLC) that puts forth issues to better our region’s economy. The Chamber
continues to be the Administrator for the SSCCLC.
Chamber board members, especially executive committee members, have actively
(proactively) been reaching out to current businesses to stay in Auburn. We have been
engaging our members in this outreach to better fill their existing needs; a key to
retention.
DI.D Page 95 of 134
5 | Page
PROVIDE A SERVICE TO PROMOTE TOURISM AWARENESS FOR THE CITY OF AUBURN.
Coordinate all public relations, marketing, media relations, advertising, and event
planning for the Auburn Tourism Board. Liaise on marketing and communications
matters and coordinate with the individual Board members, who comprise
representatives from the City Council, the Auburn Area Chamber of Commerce, all
the major attractions, the lodging sector and other tourism-related businesses.
Follow up on activities to involve existing and new strategic partners.
Several Chamber Board Members and the President & CEO participate on the Auburn
Tourism Board, working to bring tourists to our area. This effort both builds the growing
strength of our local tourism economy and generates additional sales tax revenues to
support city services including both capital and operational expenses.
As part of our 5-year Strategic Plan, the Chamber's leadership is committed to pursuing a
community-wide, partnership effort to market on a consistent basis a branded welcome
message to tourists in connection with all the major events that put heads in beds, dollars
in retail establishments and seats in restaurants.
Our Tourism Marketing Director, Debbie Luce, has provided a comprehensive report to
the City Council Members on the progress of the Tourism Board and the great strides
made with that Board. This report highlights the 3rd year of our highly successful Auburn
Wedding Show. (See separate report from Debbie Luce.)
DI.D Page 96 of 134
6 | Page
Summary Data Regarding
Visitor Information, Tourism & Economic Development Inquiries
The following data reflects recorded Chamber activity in responding to Visitor
Information Center (Tourism) and Economic Development Inquiries from January 1,
2012 through November 6, 2012.
Visitor Information Center/Tourism
Walk-ins 4,321 (up greatly due to the reopening of Division St.)
Phone 12,937
Email 21,423 (this has gone up, due to enhanced tourism website)
Mail
Incoming 758
Outgoing 11,345 (many more relocation requests included in this number)
Economic Development
Walk-ins 48
Phone 321
Email 52
Mail
Incoming 9
Outgoing 72
General Information Request (non VIC/Tourism/ED related)
Combined 8,321
Amount of time spent on each:
Walk-ins: 15 - 60 minutes
Phone: 3 - 30 minutes
Email: 3 - 5 minutes
Mail: 3 - 15 minutes
Thank you for the opportunity to provide you with this year-end status report identifying
some of the highlights of the services the Auburn Area Chamber of Commerce is pleased
to provide the City pursuant to our contract for services. We look forward to another
year of providing these essentials services for the City of Auburn.
Sincerely,
AUBURN AREA CHAMBER OF COMMERCE
Nancy E. Wyatt
President/CEO
DI.D Page 97 of 134
Page 1
Auburn Tourism Board 2012 Accomplishments
Overall Accomplishments that follow the Strategic Plan:
Worked with Finance Senior Accountant for monthly financial review
Maintain Website and Blog
Negotiated 2012 contract with Clear Channel for banners at the Sounder Train
Station
Participate in City Events representing the Tourism Board
Answer all tourism related questions from walk-ins and phone calls
1. Respond to all tourism information requests with follow up if necessary -
phone, mail and website
2. Respond to all newcomer inquires about Auburn
Update Chamber staff on current events that are tourism related
Update Tourism Partners and Hotels on current events
Continue to work closely with City of Auburn, Parks Department, Multimedia,
Senior Citizens Supervisor and Cultural Arts to assist in promotion, advertising
and up coming events
Continue to work with Auburn School District to promote school functions that
need hotel accommodations: Bands for Veterans Day Parade, Soft Ball and Fast
Pitch Tournaments, Cup Stacking Tournament, Miss Auburn Pageant, Jazz
Festival, Junior Olympics etc.
Other groups: YMCA, NW Skating Invitational at Auburn Skate Connection,
Auburn Airport
Continue branding in all forms of printed materials, banners, ads, website design
Hold and coordinate ATB meeting
Prepare all paperwork for meeting including agenda, financials and minutes
Attended all ATB meetings, organized meetings and produced meeting materials
Organize Visitor Information material in Chamber lobby
Work with and visit all hotels on a monthly basis - more if needed
Check all websites of attractions on a weekly basis for updated information
Develop and Implement ATB Monthly Update Calendar
Distribute Updated Calendar to hotels to inform front desk staff and management
of upcoming events
Post monthly calendars in 6 locations: B Street Plaza kiosk, Train Station, Auburn
Area Chamber of Commerce, Auburn Ave., SuperMall and The Auburn
Downtown Association.
Updates and FYI’s go to all of the ATB partners on a regular basis
Updates also act as a communication tool to update partners on important
information that might affect their business
Post yearly and monthly events on website and in the Chamber Connections
Newsletter
Write tourism article each month in the Chamber Connections
Keep up-to-date restaurant list, with recommendations on large group choices
DI.D Page 98 of 134
Page 2
Tourism Website
Hired Genesis Marketing to redesign the Tourism website and make it more user
friendly and appealing
Working with Genesis Marketing to provide Search Engine Optimization
Management
Working with Genesis Marketing to provide Social Media Marketing such as
Facebook
Genesis Marketing has been reporting the hits that our website gets each week
Ensure lodging and restaurant information is complete and valid
Up-to-date attraction information
Up-todate new business information
Working on content development and updating on a weekly basis
Post all current events
Add links and remove them as needed
Add news and media articles
Update any Hotel or Business Partner changes
Answered all inquiries from site
Worked on maximization of links to appropriate businesses
Things To Do section automatically populates from the calendar
Highlight month’s largest events on website Home Page
Continue to Update Tourism Fact Sheet
Update all facts on the two-sided sheet as needed
Displayed in Chamber lobby
Send out in every information and newcomer packet
Maintain partner contact list
Maintain list on a monthly basis
Continue to seek new valued partners
Local Community Outreach Program
Participate in yearly Association of Visitor Information Centers of Washington
(AVICW) Conference
Became Vice President of AVICW
Was a Speaker at the 2012 AVICW Conference
Attend Quarterly AVICW Board Meeting
Welcome Display at the front counter of the Finance Department with business
cards, brochures and directions to Visitor Center
Worked with the Auburn Reporter to receive extra Residences Guide to the
Chamber to be placed in all newcomer packets
Continued to reach out to service clubs and organizations as guest speaker
Developed Tourism Packet for visitor as well as business travelers for HR
departments
Write monthly article for Chamber Connections Newsletter
Continue to use the More Than You Imagined tag line
Maintained a great working relationship with all major local and area attractions
and local hotels
Maintain an ongoing branding image for Auburn Tourism
Fourth year participating with DECA
Found Sponsor for International Farmers Market Tote Bag
DI.D Page 99 of 134
Page 3
Our goal in 2009 was to continue to educate our local citizens by showcasing all the
tourism opportunities available in Auburn. We also wanted to promote the opening
of the Auburn International Farmers Market. This being accomplished in 2009 our
goal was to expand our outreach outside of Auburn. The Board of Directors and
the Lodging Tax Advisory Board decided to have a Wedding Show to accomplish
our goal while still showcasing all that Auburn has to offer. The 2010 Autumn
Wedding Show at Emerald Downs was a huge success allowing us to host an even
larger Wedding Show in 2011. There were over 3,000 guests attending the 2010 and
2011 show. Auburn businesses were given a $100 discounted vendor rate and prime
booth placement. Our hotels were given free 5 x 10 booth space. We just completed
the 2012 Wedding Show. The attendance was down but the vendors reported they
had quality bookings and were very happy. The event name was changed this year
to Auburn Wedding Show at Emerald Downs
2012 Auburn Wedding Show at Emerald Downs October 20th and 21st
Developed Budget
Updated the 2012 website
Developed a time line
Developed Vendor Rules & Guidelines
Developed Application for Vendors
Began sending out information packets on a weekly basics
Sent a total of 500 or more letters and applications and developed a good vendor
list in all wedding related categories. Will continue to search for vendors
Designed a filing system for vendors
Designed Sponsor Packets
Designed Save the Date Cards for Vendors to display in their businesses
Acquired Free Bag Sponsor - SuperMall
Booked 2 Fashion Shows each day with Group USA, London Couture, Rottles
Clothing & Shoes & Men’s Wearhouse
Acquired a vendor to oversee the Fashion Shows
Signed up models
Worked with the Wolf 100.7 for radio spots
Worked with Star 101.5 for radio spots
Both stations gave gifts on air for extra advertising
Advertising was on both radio stations websites
The Wolf acquired our Grand Sponsor Morgan Jewelers
Kept Website up to date
Completed art work for Emerald Downs programs
Sent out invoices
Designed all print material
Had display table at Chamber Luncheons with Banner
In Chamber E-blasts
In Chambers Slide Show at luncheons
Continue to gather information on advertising opportunities
Arranged for concession stand to be open for vendors
Worked out better parking for load-in and load-out
Secured Banner Permits
Secured advertising at SuperMall rolling kiosks
Worked with Emcee and Fashion Show content
Attended Hat’s and Heels on August 10h for possible vendors
Secured 1,500 Free Wedding Magazines to give out
DI.D Page 100 of 134
Page 4
Advertising:
1. TV Advertising: E- Entertainment, Travel Channel, TLC and Style. TV
Advertising began two weeks before the show on October 6
2. Star 101.5 - Two week radio campaign
3. Wolf 100.7 Two week radio campaign
4. 16 Screens Kiosk at the SuperMall
5. Advertising on the Knot website
6. Advertising on Seattle Weekly e-blast to 5,000 subscribers
7. Adverting on MySeattleWedding.com
8. Auburn Reporter
9. Posters
10. Banners
11. Save the Date Cards
12. Chamber Newsletters
13. Emerald Downs Newsletters
14. Emerald Downs Program the entire racing season
15. AuburnWeddingShow.com
16. AuburnTourism.com
17. South Sound Wedding & Event Magazine
18. Chamber Luncheons
19. Seattle Bride & Groom
Final Vendors 58
Chamber Ambassadors help vendors set up
Over 2,000 people attended
Handed out 550 gift bags
Already have vendors set up for next year
We are now on the Wedding Show circuit for 2013
Letters and applications will be sent out to all 2012 Vendors
Prepared and sent out Brides List, Groom List and Other List to 2012 Vendors
Sent out surveys to all vendors
Hotel Occupancy
Occupancy is up from last year. We have not had as good of a year since 2008.
Please see attached page for comparison
We added a new Hotel which opened in December 2011
All 7 hotels had a good summer
Visit hotels regularly asking if they have special groups coming in that we can
make goodie bags for their guests (great PR)
Have assisted hotels with various issues on a regular basis
Continue to distribute Thank You for Staying in hotels that are given to large
groups and special guests
Will once again work with hotels offering Winter Rates from November thru
March
Also established Special Rates for Emerald Downs, Auburn Regional Medical
Center, Funeral Homes
DI.D Page 101 of 134
Page 5
Advertising,
Researched all possible free advertising
Board decided not to participate in printed Guides for 2011/2012
Member of the Tacoma Visitor and Information Center and are in the Tacoma
Visitor Guide
Arranged inclusion in calendar in Hometown Values - Free
Linked our site to all area attraction websites
Action Items and Goals which follow the Tourism Boards Program of Work
Increase Hotel Occupancy
Having met our goals on educating our community first in 2009 and 2010, we
expanded our focus to promote to the South Sound area and beyond
Resell the Banners at Sounder Train Station and sign a new contract with Clear
Channel
Work on 2013 Auburn Wedding Show at Emerald Downs and all related partners
1. Position our event in between Seattle and Tacoma Wedding
Events and promote all that we have to offer
2. Advertise our Community as a Tourist Destination
3. Work to make the Wedding Show pay for itself
Continue to grow our partnerships
Continue to provide up-to-date information about our city
Change advertising strategy to promote Auburn on radio, TV and websites
Work to bring in other events
Assist all entertainment properties promoting their Special Events
Work with Green River Community College to provide International Students and
their parents special information packets about Auburn
Work with Washington Tourism Alliance to make sure we continue to promote
Washington and our community
Member of the Washington Tourism Alliance
DI.D Page 102 of 134
Page 6
DI.D Page 103 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4879
Date:
November 13, 2012
Department:
Finance
Attachments:
Resolution No. 4879
Exhibit A (Contract)
Memo
Budget Impact:
$0
Administrative Recommendation:
City Council to approve Resolution No. 4879
Background Summary:
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Staff:Coleman
Meeting Date:November 19, 2012 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 104 of 134
------------------------
Resolution No. 4879
November 7, 2012
Page 1 of 2
RESOLUTION NO. 4879
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A
CONTRACT WITH WASHINGTON ADVOCATES,
LLC, FOR CONSULTING SERVICES
WHEREAS, the City is engaged in or readying itself to be engaged in
various municipal functions, tasks and projects; and,
WHEREAS, it is in the City’s best interests to have available the services
of qualified consultants who will be able to assist the City on projects related to
federal appropriations; and,
WHEREAS, the City desires to retain Washington Advocates, LLC to
provide such services; and
WHEREAS, Washington Advocates, LLC, is qualified and able to provide
such consulting services in connection with the City’s needs, and is willing and
agreeable to provide such services upon the terms and conditions herein
contained.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That the Mayor and the City Clerk are authorized to execute
an agreement in substantial conformity with the Agreement attached hereto,
marked as Exhibit “A” and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
DI.E Page 105 of 134
------------------------
Resolution No. 4879
November 7, 2012
Page 2 of 2
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this __________ day of _____________, 2012.
CITY OF AUBURN
_________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam,
City Clerk
ATTEST AS TO FORM:
_________________________
Daniel B. Heid
City Attorney
DI.E Page 106 of 134
Page 1 of 7
Exhibit A
Resolution No. 4879
CITY OF AUBURN AGREEMENT
FOR PROFESSIONAL/CONSULTING SERVICES
THlS AGREEMENT made and entered into on this ___ day of _________
2012, by and between the City of Auburn, a municipal corporation of the State of
Washington, hereinafter referred to as "City" and Washington² Advocates, LLC,
hereinafter referred to as the "Consultant."
WITNESSETH:
WHEREAS, the City is engaged in or readying itself to be engaged in
various municipal functions, tasks and projects; and,
WHEREAS, it is in the City's best interests to have available the services
of qualified consultants who will be able to assist the City on projects related to
federal appropriations; and,
WHEREAS, the City desires to retain the Consultant to provide such
services; and,
WHEREAS, the Consultant is qualified and able to provide such
consulting services in connection with the City's needs, and is willing and
agreeable to provide such services upon the terms and conditions herein
contained.
NOW, THEREFORE, the parties hereto agree as follows:
1. Scope of Services.
The Consultant agrees to perform in a good and professional manner
tasks related to projects involving the City of Auburn also involving federal
funding, including:
a. Engaging in communication with appropriate representatives of various
agencies and entities who would be involved in such projects, and
b. Advising and consulting with the City regarding approaches and
strategies on how to promote projects advantageous to the City, and
c. Engaging in such other related tasks as are assigned by the City.
2. Independent Contractor.
The Consultant shall perform the services as an independent contractor
and shall not be deemed, by virtue of this Agreement and the performance
thereof, to have entered into any partnership, joint venture, employment or
other relationship with the City.
DI.E Page 107 of 134
Page 2 of 7
3. Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other
than those described in Section 1 above are desired by the City and the
time period for the completion of such services makes the execution of
addendum impractical prior to the commencement of the Consultant's
performance of the requested services. The Consultant hereby agrees
that it shall perform such services upon the oral request of an authorized
representative of the City pending execution of an addendum, at a rate of
compensation to be agreed to in connection therewith. The invoice
procedure for any such additional services shall be as described in
Section 7 of this Agreement.
4. Consultant's Representations.
The Consultant hereby represents and warrants that he has all necessary
licenses and certifications to perform the services provided for herein, and
is qualified to perform such services.
5. City's Responsibilities.
The City shall do the following in a timely manner so as not to delay the
services of the Consultant:
a. Designate in writing a person to act as the City's representative
with respect to the services. In advance of any such designation, the
Mayor of the City of Auburn shall serve in such designated capacity. The
City's designee shall have complete authority to transmit instructions,
receive information, interpret and define the City's policies and decisions
with respect to the services.
b. Examine and evaluate any and all studies, reports, memoranda,
plans, and other documents prepared by the Consultant in furtherance of
the scope of services hereof, and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards.
The Consultant shall be responsible to provide, in connection with the
services contemplated in this Agreement, work product and services of a
quality and professional standard acceptable to the City.
7. Compensation.
As compensation for the Consultant's performance of the services
provided for herein, the City shall pay the Consultant a monthly fee of
Fifteen Thousand Dollars ($15,000) during the term hereof. The City shall
also pay the Consultant's reasonable travel expenses incurred in
connection with work done in furtherance of the scope of services hereof.
The Consultant shall submit to the City a monthly invoice or billing
statement, and the City shall process the invoice or statement in the next
DI.E Page 108 of 134
Page 3 of 7
billing/claim cycle following receipt of the invoice or statement, and shall
remit payment to the Consultant thereafter in the normal course.
8. Term of Agreement.
The Term of this Agreement shall commence on the date hereof or on the
1st day of January, 2013, and shall terminate on the 31st day of
December, 2013, unless otherwise agreed to in writing by the parties.
9. Ownership and Use of Documents.
All documents, reports, memoranda, and any other materials created or
otherwise prepared by the Consultant as part of his performance of this
Agreement (the "Work Products") shall be owned by and become the
property of the City, and may be used by the City for any purpose
beneficial to the City.
10. Records Inspection and Audit.
All compensation payments shall be subject to the adjustments for any
amounts found upon audit or otherwise to have been improperly invoiced,
and all records and books of accounts pertaining to any work performed
under this Agreement shall be subject to inspection and audit by the City
for a period of up to three (3) years from the final payment for work
performed under this Agreement.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while
this Contract is in effect, the Consultant agrees that, notwithstanding such
dispute or conflict, the Consultant shall continue to make a good faith
effort to cooperate and continue work toward successful completion of
assigned duties and responsibilities.
12. Administration of Agreement.
This Agreement shall be administered by Nina Collier, on behalf of the
Consultant, and by the Mayor of the City, or designee, on behalf of the
City. Any written notices required by the terms of this Agreement shall be
served on or mailed to the following addresses:
City of Auburn
Auburn City Hall
25 West Main Street
Auburn, WA 98001-4998
(253) 931-3000,
Fax (253) 288-3132
Consultant
Washington² Advocates, LLC
P. O. Box 1462
Bellevue, WA 98009
(425) 467-6900,
Fax (425) 467-1037
nina.collier@Washington2advocates.com
DI.E Page 109 of 134
Page 4 of 7
13. Notices.
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above, or if to a person not
a party to this Agreement, to the address designated by a party to this
Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating
his, her or its new address, to any other party, all pursuant to the procedure set
forth in this section of the Agreement.
14. Insurance.
The Consultant shall be responsible for maintaining, during the term of this
Agreement and at its sole cost and expense, the types of insurance coverages
and in the amounts described below. The Consultant shall furnish evidence,
satisfactory to the City, of all such policies. During the term hereof, the
Consultant shall take out and maintain in full force and effect the following
insurance policies:
a. Comprehensive public liability insurance, including automobile and
property damage, insuring the City and the Consultant against loss or
liability for damages for personal injury, death or property damage arising
out of or in connection with the performance by the Consultant of its
obligations hereunder, with minimum liability limits of $1,000,000.00
combined single limit for personal injury, death or property damage in
anyone occurrence.
b. Such workmen's compensation and other similar insurance as may be
required by law.
c. Professional liability insurance with minimum liability limits of $1,000,000.
15. Indemnification.
The Consultant shall indemnify and hold harmless the City and its officers,
agents and employees, or any of them from any and all claims, actions, suits,
liability, loss, costs, expenses, and damages of any nature whatsoever, by any
reason of or arising out of the negligent act or omission of the Consultant, its
officers, agents, employees, or any of them relating to or arising out of the
performance of this Agreement. If a final judgment is rendered against the City,
its officers, agents, employees and/or any of them, or jointly against the City and
the Consultant and their respective officers, agents and employees, or any of
them, the Consultant shall satisfy the same to the extent that such judgment was
due to the Consultant's negligent acts or omissions.
DI.E Page 110 of 134
Page 5 of 7
16. Assignment.
Neither party to this Agreement shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party hereto. No
assignment or transfer of any interest under this Agreement shall be deemed to
release the assignor from any liability or obligation under this Agreement, or to
cause any such liability or obligation to be reduced to a secondary liability or
obligation.
17. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the
party or parties to be bound, or such party's or parties' duly authorized
representative(s) and specifying with particularity the nature and extent of such
amendment, modification or waiver. Any waiver by any party of any default of the
other party shall not effect or impair any right arising from any subsequent
default.
Nothing herein shall limit the remedies or rights of the parties hereto under and
pursuant to this Agreement.
18. Termination and Suspension.
Either party may terminate this Agreement upon written notice to the other party
if the other party fails substantially to perform in accordance with the terms of this
Agreement through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written
notice to the Consultant if the services provided for herein are no longer needed
from the Consultant.
If this Agreement is terminated through no fault of the Consultant, the Consultant
shall be compensated for services performed prior to termination in accordance
with the rate of compensation provided herein.
19. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided
for herein shall inure to and bind, the parties hereto and their respective
successors and assigns, provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Agreement. This
Agreement is for the exclusive benefit of the parties hereto and it does not create
a contractual relationship with or exist for the benefit of any third party, including
contractors, sub-contractors and their sureties.
DI.E Page 111 of 134
Page 6 of 7
20. Costs to Prevailing Party.
In the event of such litigation or other legal action, to enforce any rights,
responsibilities or obligations under this Agreement, the prevailing parties shall
be entitled to receive its reasonable costs and attorney's fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be in of the county in Washington State in which the
property or project is located, and if not site specific, then in King County,
Washington; provided, however, that it is agreed and understood that any
applicable statute of limitation shall commence no later than the substantial
completion by the Consultant of the services.
22. Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement
are inserted for convenience of reference only and shall not constitute a part of
this Agreement or act as a limitation of the scope of the particular paragraph or
sections to which they apply. As used herein, where appropriate, the singular
shall include the plural and vice versa and masculine, feminine and neuter
expressions shall be interchangeable. Interpretation or construction of this
Agreement shall not be affected by any determination as to who is the drafter of
this Agreement, this Agreement having been drafted by mutual agreement of the
parties.
23. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision
hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement.
24. Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect
to the transactions contemplated hereby and supersedes all prior agreements
and understandings between the parties with respect to such subject matter.
25. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be
one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other
party.
DI.E Page 112 of 134
Page 7 of 7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed effective the day and year first set forth above.
CITY OF AUBURN
_____________________________
By: Peter B. Lewis, Mayor
WASHINGTON² ADVOCATES, LLC
_____________________________
By: Nina Collier, Partner
Attest:
_____________________________
Danielle E. Daskam City Clerk
Approved as to form:
_____________________________
Daniel B. Heid, City Attorney
DI.E Page 113 of 134
M E M O R A N D U M
TO: Mayor Pete Lewis and Carolyn Robertson
FROM: W2A and Thompson Smitch Consulting Group
DATE: November 9, 2012
SUBJECT: 2012 Accomplishments and 2013 Priorities
--------------------------------------------------------------------------------------------------------------------
As 2012 comes to a close, below is a review of the activities of your federal lobbying team this
year on behalf of the City of Auburn and goals for 2012. Each firm, W2A and Thompson,
Smitch Consulting Group, brings a unique set of skills, background and relationships that
together help advance the goals of the City of Auburn. While our focus is federal issues, we are
a part of the City’s team assisting with important priorities at the state and local level as well.
SUCESSES IN 2012
• Grant Funding: Helped secure $307,500 in grant funding from the Federal Highway
Administration for high speed rail crossing safety. We began the process last
December by alerting Auburn to the grant opportunity. This year, the federal team
worked with our delegation to ensure their support of the grant request. The city was
also able to partner with Sound Transit this year and engage their support for the
grant application as mitigation for some of the work they planned in Auburn.
• Green River Community College/Airport Project: When the city heard from the
Federal Aviation Administration rejecting the city’s plan for the airport, the federal
team reached out to the delegation for assistance. Senator Murray’s office worked
with FAA both in DC and regionally to provide the information needed to keep the
project moving forward. Senator Murray’s office has committed to working with
Auburn as needed with the FAA.
• Transportation: The federal team monitored, advocated and provided ongoing
analysis as Congress considered reauthorization of the federal transportation bill,
“Moving Ahead for Progress” or MAP-21. We advocated on behalf of city
priorities whether freight mobility funding or to urge Congress to simply complete a
bill this year. Our team, also provided an analysis of changes to the bill and
DI.E Page 114 of 134
2012 Accomplishments and 2013 Priorities Page 2 of 5
opportunities for Auburn from the changed environment. This was a relatively short-
term extension of these programs, expiring in September of 2014 which means
Congress will need to start writing the next version in 2013 or very early in 2014.
• Historic Post Office: We continued our work this year with the King County Executive’s
team to negotiate the sale of the Historic Post Office either to the City or to a local buyer.
We have provided strategic counsel and support to ensure the County understands this is
a City priority.
• Regional Firing Range: The federal team has rolled out a plan to compliment the pre-
design funding secured by the City to fund the firing range in a multi-phase approach.
With the federal and state budgets being what they are, a phased approach is the only
viable strategy in our opinion to obtain these scarce construction dollars.
• Veteran’s Center: The federal team worked with the City to ensure that the delegation is
aware of the city’s interest in establishing a one-stop veteran’s assistance center. We
introduced the Mayor and Michael Hursh to key contacts on the Senate Veterans Affairs
Committee to provide assistance and information about possible funding opportunities.
• Sound Transit: We worked extensively with Sound Transit to provide assurance of its
commitment to a second parking garage in Auburn. We secured a letter from Chair
McCarthy to Mayor Lewis stating Sound Transit and its board’s support. We also
worked with Sound Transit to secure their support in assisting the city in improving
safety on the rail corridor.
• Amtrak: We continue to support the City in its efforts to secure an Amtrak station.
We’ve monitored developments and opportunities at the federal level, and have met with
key Amtrak staff both in DC and in the region to help provide counsel and assistance in
the City’s efforts. The delegation is also aware of the City’s interest.
• Federal Funding: The federal team has been heavily involved in advocating for Auburn
specific issues and protecting programs the City values most. Our teams have tracked,
provided analysis, and advocated on behalf of funding with our delegation for several
federal programs important to the City including: High Speed Rail funding, COPS
funding, Community Development Block Grant funds among others.
• Water and Flooding Issues: We continued to advocate on behalf of the city with the
delegation to secure FEMA reimbursement for disaster readiness. Unfortunately the
second appeal was denied by FEMA.
• Federal Legislation: We have also worked with the delegation to support or oppose
legislation or key provisions in legislation important to the City. We have also monitored
and provided analysis of bills that may significantly impact the City. A few examples
include:
o Marketplace Fairness and Equity Act – a series of bills that would allow for
internet tax fairness – requiring some online retailers to collect state and local
sales tax on their products. Several bills have been introduced, some hearings
DI.E Page 115 of 134
2012 Accomplishments and 2013 Priorities Page 3 of 5
held and there is hope among some advocates that Congress will address the issue
in the crowded lame duck session.
o Violence Against Women Act – We continue to monitor developments on the
House and Senate versions reauthorizing this act. The Senate version includes
provisions that would allow tribes to prosecute non-Indians for acts of domestic
violence.
o Coal Train Legislation – Rep. McDermott has introduced a series of bills aimed at
mitigating some of the environmental impacts of coal trains. The federal team
provided an analysis of the bills and also of the broader issue to the City.
• Washington State Government: We worked with the City on an ongoing basis to
execute outreach to the Washington State Legislative leadership and the Governor’s
office on issues of critical interest. The Auburn team has been effective leveraging
existing Washington State Legislative and Office of the Governor contacts to protect
vital funding streams at the State level. Auburn and cities across the State have and
will face serious efforts to cut State funds that historically go towards police and fire
amongst other important services. With massive budget shortfalls in Olympia, the
Auburn team is persistent in efforts to ensure that Auburn does not endure grave
budget cuts.
• Building Relationships: We helped on several challenging issue management projects
outside our traditional scope of work, and helped build stronger relationships for the City
with organizations that frequently create challenges and opportunities for Auburn. Those
projects involved outreach to the following groups: newly elected members of the state
legislature, lobbyists and consultants working on projects with other entities that
potentially benefit or harm Auburn, Sound Transit board members and senior
management, Port of Seattle commissioners and senior staff a variety of elected council
members and staff from the King County Council, and senior executives at Puget Sound
Energy.
WORK PLANNED FOR 2013:
In 2013, we plan on working with the City of Auburn on the following projects and issues:
• SR 167: The Auburn team is already underway here, working with other potential
coalition members and potential federal and state champions to identify multiple
opportunities for a path to funding for this critical piece of infrastructure. In the new
Congress there will be a federally led effort to secure support for, including funding to
complete Highway 167. The Auburn consulting team has long been underway meeting
with State and Federal officials which has secured the team a spot in a leadership position
as the coalition is brought together. This will ensure that the needs of the City are
protected and that our interests will have a strong position of advocacy.
• Community Center: The Auburn team is underway at the State level in building support
for the $3.5 million needed to complete the Community Center. This will be a legacy
DI.E Page 116 of 134
2012 Accomplishments and 2013 Priorities Page 4 of 5
piece for the City leadership and will be a primary focus of our work coming into the
next legislative session in Olympia. We are confident that we have a strong case for
funding even in a tough budget climate as a result of our deep connections with
legislative leadership and the likely Governor.
• The funding climate both at the federal and state level will continue to be challenging.
The City will need a robust plan to actively engage funding agencies in its projects to be
successful securing funds. We will work with the City of Auburn to strategize on the FY
2013 opportunities to include funding for:
• Regional Training Center and Firing Range for law enforcement;
• Race to the Top Grant – the City is supporting Auburn School District’s efforts to
secure funding. Our team has strong connections to the Federal Department of
Education and is looking forward to assisting with this process.
• Liquor Revenues: With the State exceeding their revenue goals for liquor sales under the
new program it is essential that the excess funds be returned to the cities to support the
extra police attention that must be paid to these matters amongst other collateral affects of
the new law. The Auburn team has already had discussions with State officials and
regional leaders to prep this effort for the legislative session. The team will continue to
build a coalition of support so lawmakers truly feel how their constituent cities have been
impacted and push for those excess funds to be distributed back to the local jurisdictions.
• Fiscal Cliff and Federal Funding: We will work to keep the City apprised of funding
changes as Congress works to address the “fiscal cliff”, the mix of automatic funding cuts
scheduled to be implemented January 2, 2013 (essentially an 8-9% cut across all
agencies), and works through finalizing appropriations for fiscal year 2013, and begins
fiscal year 2014.
• We will work to advance the City’s priorities as they relate to securing transportation
funding for priority projects, keeping the City informed of opportunities and advocating
on its behalf with the delegation and federal agencies.
• We will continue to monitor bills and provide strategic guidance and counsel on engaging
with the congressional delegation on rail and Amtrak issues.
• We will continue to monitor any legislative and regulatory activity related to the Indian
Gaming Regulatory Act.
• We will continue to promote the expansion of key relationships in the region, DC and
local staff of Members of Congress, senior staff and commissioners at the Port of Seattle
and to regional political appointees.
• We will continue ongoing strategic discussions with City staff regarding these and other
issues of significance to Auburn.
DI.E Page 117 of 134
2012 Accomplishments and 2013 Priorities Page 5 of 5
• Sound Transit will continue to be an ongoing challenge and opportunity for the City. We
will continue to help the City move forward with Sound Transit on a real and achievable
plan for a second parking garage. We will also help the City navigate other Sound
Transit-related issues as they develop throughout the year.
CONCLUSION
Your federal team very much enjoys the opportunity to work on behalf of Auburn. We have had
great success together, and we are looking forward to a productive 2013. Thank you for your
business and for the time you have invested with us. We look forward to working with you
throughout the year on these and other key projects for the City.
DI.E Page 118 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
System Development Charge Review
Date:
November 13, 2012
Department:
Public Works
Attachments:
Memo
Water, Sewer, Storm Drainage System
Development Charge Update
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Repp/Chaw
Meeting Date:November 19, 2012 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 119 of 134
C:\Program Files\neevia.com\docConverterPro\temp\NVDC\E0544F3E-F27F-4F81-906D-256A32E0C177\PDFConvert.4824.1.SDC_PWC_memo.doc
Interoffice Memorandum
Engineering Division
To: City Council Members
Pete Lewis, Mayor
From: Dennis Dowdy, Public Works Director
Date: November 18, 2012
Re: System Development Charge Review
The purpose of this discussion item is to review the City’s utility System Development Charges
(SDC) and define a frame work for evaluating their adequacies. The attached presentation
slides summarize some basic information about SDC’s such as their definition, method of
calculation, comparison with other utilities and current SDC charges.
Before staff can begin to address the adequacies of the current SDC’s there are several policy
questions that should by addressed by Committee (see page 2 of the slides). The answers to
these questions will set the direction for evaluating the current SDC and define the
methodologies for establishing new ones if needed.
Analyzing SDC’s includes assigning value to existing and planned capacity improvement
infrastructure, forecasting new customers to be served by utility systems, and determining how
the SDC should be charged considering any credits and/or special charges. Staff is
recommending that work of analyzing and calculating new SDC’s be done together with the
pending utility cost of service study.
DI.F Page 120 of 134
November 19, 2012
Council Public Works Committee
Prepared and Presented by Public Works Department
Water, Sewer, Storm DrainageSystem Development Charge Update
DI.F Page 121 of 134
Question Description
What is an SDC -One time fee imposed as a condition for connecting to (“buying into”) City water, sewer,
storm drainage utility system
Authorized uses -Revenue from SDCs can be used to fund capital projects or to pay debt service incurred to
finance capital; Revenue from SDCs cannot be used to pay operations and maintenance
Authority -RCW 35.92.025; ACC 13.41
How is SDC
determined:
-Total value of existing and planned infrastructure
Exclude donated facilities; repair and replacement projects; outstanding bonds
-Forecasted number of customers (existing and new) to be served by infrastructure
-Meter size based charge(water); customer equivalent based charge (sewer and storm)
Policy questions:-Full cost of service (growth pays for growth) or partial rate subsidy?
-Define according to comparison to surrounding communities?
-Credits (e.g. existing impervious area; affordable housing; economic development
considerations)?
-Should we include the cost of new water supply (ie, Tacoma) in SDC’s?
-Should we establish a separate rate class for satellite systems (ie, Braunwood)?
-Is there other guidance the committee would like staff to consider?
2 DI.F Page 122 of 134
Comparative SDC Charges
$2,236 $2,424 $3,130 $3,232 $3,830
$5,266 $5,689 $6,236
$9,567
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2012 Water SDC Comparison
$850 $1,591 $2,968 $4,015 $4,520 $5,871 $6,571
$17,400
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
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2012 Sewer SDC Comparison
$380
$1,112 $1,162
$1,760 $1,873
$2,616
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$1,000
$1,500
$2,000
$2,500
$3,000
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2012 Stormwater SDC Comparison
$4,436 $4,939 $6,200 $8,110 $9,281 $9,410
$12,317
$12,640
$26,967
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$15,000
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2012 Total SDC Comparison (W/S/SWM)
3 DI.F Page 123 of 134
Next Steps
Next Step Discussion
Committee Direction -Proceed with scope of work?
Staff recommendation: Proceed and contract with FCS Group
Update SDC charges for each utility
Evaluate alternatives (credits, land-use policy incentives)
Analysis -Determine updated SDC charges as part of planned cost-of-service
study for each utility
Timing -Study completion by 3Q 2013
-Brief Council on study results early 4Q 2013
-Implement new SDC rates late 4Q 2013
4 DI.F Page 124 of 134
Appendix: Current City SDC charges
Water
¾ inch or less: $2,424
1.0 inch: $4,048
1.5 inch: $8,072
2.0 inch: $12,920
3.0 inch: $24,240
4.0 inch: $40,408
6.0 inch: $80,792
8.0 inch: $129,280
10.0 inch: $135,971
Sewer
Residential: $850 per
parcel
Others: $850 per RCE
(residential customer
equivalent)
5
Stormwater
$1,162 per parcel
$1,162 per ESU
(equivalent service
unit)
Source: City of Auburn Fee Schedule
DI.F Page 125 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
November 13, 2012
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:November 19, 2012 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 126 of 134
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12
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DI.G Page 128 of 134
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DI.G Page 129 of 134
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DI.G Page 130 of 134
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DI.G Page 131 of 134
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DI.G Page 132 of 134
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
November 13, 2012
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:November 19, 2012 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 133 of 134
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DI.H Page 134 of 134