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HomeMy WebLinkAbout4863 RESOLUTION NO. 4 8 6 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ADOPTING THE 2013 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN FOR THE CONSOLIDATED PLAN FOR YEARS 2011 TO 2014 WHEREAS, the City of Auburn was designated as an entitlement community by the U S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) Program; and WHEREAS, the primary objective of the Consolidated Plan and CDBG Program is the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low-income and moderate-income; and WHEREAS, to be eligible for funding, the City of Auburn must annually update the action plan for its Consolidated Plan that serves as a federally required planning document to guide the City of Auburn's human service and community development efforts; and WHEREAS, the planning process to develop the Consolidated Plan involved citizen participation and guidance from non-profit and governmental agencies serving low income residents in the community; and WHEREAS, the City Council of the City of Auburn heard and considered public comment about its proposed 2013 Action Plan. -------------------------- Resolution No 4863 October 26, 2012 Page 1 of 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DOES HEREBY RESOLVE TO- Section 1. Pursuant to provisions of 24CFR91, the City hereby adopts the 2013 Action Plan for the Consolidated Plan for Years 2011 to 2014 Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out directions of the legislation. Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. DATED and SIGNED this -5 day of November, 2012. Peter B. Lewis Mayor ATTEST i Da 'elle Daskam, City Clerk APP V FOR D . He orney Resolution No. 4863 October 26, 2012 Page 2 of 2 crrY of )MMWASHINGTON 2013 Annual Action Plan Update to the City of Auburn's Consolidated Plan for Housing and Community Development Fiscal Years 2011 — 2014 November 15, 2012 (IMPORTANT NOTE: Program description and dollar amounts represented in this plan may change subject to the availability of funds and final approval by the Department of Housing and Urban Development.) = Department of Administration & Community Services 126 West Main Street EQUAL HpusING Auburn, Washington 98001 OPPORTUNITY (253) 931-3041 t1UBURN * MORE THAN YOU IMAGINED November 19, 2012 2013 Annual Action Plan Each year the City of Auburn executes specific actions to implement the goals and strategies of the Consolidated Plan for Years 2011 to 2014 Actions that will be undertaken in 2013 are outlined in this"Annual Action Plan" The City of Auburn anticipates the receipt of approximately $455,000 in Community Development Block Grant(CDBG) funds in 2013. Auburn's CDBG funds will be combined with approximately $550,000 of General Funds to create a total Human Services budget of approximately $1,005,000 in 2013 Human Services is responsible for providing and managing financial resources to more than 30 non-profit agencies that serve the Auburn community, administering the local housing repair program, and developing collaborations among community partners to strengthen the response to residents in need. The 2013 Action Plan proposes to allocate approximately $70,000 of CDBG funds to public services. Most of those funds ($57;500) will be used to provide dental and medical care to uninsured, low income Auburn residents and $10,000 for employment training. Approximately $90,000 of the CDBG funds will be allocated to program administration, which includes planning. The remaining $290,000 will be allocated to housing repair ($100,000), economic development($37,500),and support of enhancing youth outreach and gang prevention. The City of Auburn is committed to focusing more on achieving solutions to recurring social problems and achieve a greater collaboration among service providers. The Department of Housing and Urban Development has worked to standardize the performance measurements listed in the Consolidated Plan. The 2013 Action Plan combines the changes that both the City of Auburn and HUD have implemented. Overall the implementation of the 2012 Action Plan is progressing as planned and most of the activities listed are underway A more detailed report of 2012 activities will be summarized in the Consolidated Annual Performance and Evaluation Report (CAPER) that will be drafted and released for public review before the end of the first quarter of 2013 The development of the Annual Action Plan involves both citizen participation and consultation with local service providers. Citizen participation in the planning process began at a joint meeting between the Auburn City Council and Human Services Committee. At this meeting, Council and Committee members identified a series of community results that they would like to achieve through the appropriation of City funds. The City consults with local service providers primarily through the solicitation of applications for Human Services grants. Grant applications prepared by service providers furnishes the City information regarding the goals of the agency, target populations, proposed services, gaps in the delivery of services, linkages to poverty reduction strategies and collaboration with other service providers. This information is reviewed by City staff and the Human Services Committee. The Human Services Committee's recommendations were incorporated into the 2013 Action Plan and presented to the City Council's Planning and Community Development(PCD) Committee in 2 November 19, 2012 September 2012. A preliminary draft of the 2013 Action Plan was distributed to all the grant applicants and local service providers. A public notice was issued and posted at City Hall, the Auburn Senior Center, and on the City of Auburn's website on October 1, 2012; this information was also published in The Seattle Times announcing that copies of the proposed 2013 Action Plan were available for public review The City Council will schedule a public hearing to gather testimony about the plan before it takes action to review and adopt it. The following outlines the remaining steps regarding citizen participation and consultation for the 2013 Action Plan: October 1, 2012: Start of Public Review Process October 15,2012: Public Hearing End of Public Review Process November 5,2012: Council takes action to adopt the 2013 Annual Action Plan November 15,2012: Deadline to submit the plan to HUD crenommi kinowe manjimmagine ' • 2013 CDBG ESTIMATED RESOURCES In 2012 the City of Auburn received over $460,000 of CDBG funds. In 2013 the City estimates that its CDBG funds will increase slightly from last year's CDBG entitlement. The 2013 Action Plan includes a contingency plan in the event that CDBG funds increase or decrease. CDBG ESTIMATED RESOURCES $455,000 CDBG 2013 Entitlement(estimated) $455,000 Total Estimated CDBG Funds Available in 2013 3 November 19, 2012 OTHER RESOURCES General Funds The City of Auburn allocates up to one percent(1%) of its general fund expenditures to provide human services for Auburn residents through contracts with non-profit agencies. Assuming the City will continue to receive the same amount of general fund revenues, the estimated allocation from General Fund budget for human service grants is$550,000 in 2013 TOTAL RESOURCES Funding Source 2013 - CDBG Funds $ 455,000 General Funds $ 550,000 Total Estimated Funds Available $ 1,005,000 tl-ry-CFF�-AUBOkN-FUNOINTPRIORITIES- The expressed goal of the City's Consolidated Plan is to reduce the number of people living in poverty within the City of Auburn. Toward this end, the City will give funding priority to programs that - in addition to complying with federal regulations and addressing a priority outlined in the Consolidated Plan - are consistent with the following anti-poverty strategy for resource allocation. I Each project must satisfy one of the three following overriding goals: • Help people move out of poverty; • Prevent people from entering poverty; • Address the basic needs of people living in poverty 2. In making funding decisions,the City will give priority to programs that: • Support,complement or are consistent with other current City plans; • Are sustainable over time; • Have demonstrated cooperation and collaboration among government, private nonprofit agencies and the private sector to maximize impacts and reduce administrative costs; • Do not have a more appropriate source of funds. 3 The City will give priority to programs that provide services addressing the basic needs of Auburn's most at-risk populations. A priority population for CDBG-funded services is individuals who are denied, by poverty and historical institutional practices, the opportunity to develop their full potential and to enjoy the benefits of community participation. 4 CDBG funded services must be, to the fullest extent possible, appropriate and accessible to people who may face special barriers in accessing services. 4 November 19, 2012 5. The CDBG program was built on a premise of citizen participation in the formation of policies, including funding decisions,which address neighborhood and community needs. The City will give priority to programs that promote community initiatives to identify priority needs and to address those needs. 6. The City will give priority to programs that build and support the capacity of local organizations to address the needs of Auburn residents. 7 The City will give priority to programs that support economic development and promote access to quality jobs- positions that pay well enough to support an adequate standard of living, allow the purchase of housing and other basic necessities, offer stability and decent working conditions,and provide opportunities for advancement. 8. Funding priority will be given to agencies that provide direct services to Auburn residents at locations within the city limits of Auburn. 0 M : The City of Auburn solicited proposals from local service providers to achieve the following community results within the areas listed below Population performance indicators will be applied to assess the overall success of the effort and the value of ongoing support; these indicators will be utilized to determine the effectiveness of individual programs. Overall Result: One-Stop Center The City of Auburn will fund human service providers who participate in the design, development and operation of a One-Stop Center in Auburn and the efficient, collaborative and integrated delivery of services it offers. Agencies who agree to participate in the design and development of a One-Stop Center in Auburn may apply for funding to accomplish one or more of the following community results: • Abused and Neglected Children: The City of Auburn will fund human service providers that increase supportive services to children who are neglected and abused, specifically the number of children who are victims of on-going and repeated neglect and abuse, within the city of Auburn by 15% over the next three(3)years. • Victims of Domestic and Sexual Assault: The City of Auburn will fund human service providers that increase the number of Auburn residents, who are victims of domestic violence,that make the transition to a safe environment and self-determining lifestyle by 15% within the next three(3)years. • Poverty Reduction: The City of Auburn will fund human service providers who increase the number of Auburn residents no longer living in poverty by 15% within the next three (3) years. • Substance Abuse: The City of Auburn will fund human service providers to develop strategies that increase the successful completion of treatment programs by Auburn residents who have serious behavioral and health problems due to substance abuse and chemical dependency by 15%within a three(3)year period. • Physically and Mentally Fit: The City of Auburn will fund human service providers that increase the availability, accessibility and use of health care to its low income residents by 15%within a three(3)year period. 5 November 19, 2012 2013 PROPOSED ACTIVITIE-S'TO ACHIEVE RESULTS The City of Auburn requested proposals to achieve the following national objectives and community results. Create a Suitable Livine Environment: • One-Stop Center: Create a.suitable living environment for Auburn's low income residents and people with special needs by using its CDBG funds to make available float loans and Section 108 Loan Guarantees to leverage the funds necessary to develop a Community Center and future campus for the One-Stop Center which will provide for the collocation and integrated delivery of human services. • Abused and Neglected Children: The City of Auburn proposes to allocate approximately $180,000 of its General Funds,to generate approximately 7,700 hours of services and 160 home visits that will benefit 1,657 Auburn adults and children, for the purpose of reducing chronic abuse and neglect of children. • Victims of Domestic and Sexual Assault: The City of Auburn proposes to allocate $89,000 of its General Funds to provide 1,500 referrals for assistance, 160 shelter bednights, 700 hours of case management and 550 hours of therapy to approximately 600 victims of domestic violence and sexual assault. • Physically and Mentally Fit: Create a suitable living environment by making health care available to 78 or more low- income, uninsured Auburn residents by allocating $40,000 of CDBG funds to HealthPoint of King County for the operation of its clinic in Auburn. Create a suitable living environment by making dental care available to 70 or more low- income, uninsured Auburn residents by allocating $17,500 of CDBG funds to HealthPoint of King County for the operation of its clinic in Auburn. The City proposes to allocate an additional $45,000 of its General Funds for the purpose of creating access to health care to over 1,000 low-income Auburn residents and enabling over 3,200 visits to qualified health care providers. • Poverty Reduction: -- The City of Auburn proposes to allocate $80,500 of its General Funds to provide nearly 12,000 Auburn residents emergency assistance such as food, financial assistance, and clothing. The City of Auburn proposes to allocate $14,500 of its General Funds to provide over 60 Auburn senior citizens congregate meals and home-delivered meals and over 1,200 Auburn residents a weekly meal. The City of Auburn proposes to allocate $51,000 of its General Funds to provide over 100 Auburn residents more than 3,900 bednights of emergency shelter and/or transitional housing. 6 November 19,2012 • Substance Abuse: The City of Auburn proposes to allocate $10,000 of its General Funds to support a program that provides integrated care to non-Medicaid clients who require both substance abuse treatment and mental health counseling. Provide Decent Housing: • Maintain the affordability of decent housing for very low-income Auburn residents by allocating $100,000 of CDBG funds to the City of Auburn's Housing Repair Program for the purpose of providing repairs necessary to maintain suitable housing for 30 Auburn homeowners, including 15 homeowners who are senior citizens and 5 homeowners who lack safe access in or out of their homes due to physical disabilities or impairment. Expand Economic Opportunities: • Create economic opportunities by providing the availability and access to counseling and training for approximately 25 Auburn residents who are either trying to sustain or create a small business and, collectively generate 25 or more jobs by allocating $37,500 of CDBG funds to the Green River Community College's Small Business Assistance Center • Create economic opportunities by providing the availability and access to train approximately 15 very-low income Auburn residents so that at least half of them can find and sustain a job by allocating$10,000 of CDBG funds to the Multi-Service Center Employment Program. 7 November 19, 2012 11 e e e CDBG Funds Proposed CDBG Disbursements 2013 Public Services - HealthPoint: Dental &Medical Care $57,500 Multi-Service Center Employment Program $10,000 ubtotal: Public•Seniice 7.50 Capital Funds —Affordable Housing City of Auburn Housing Repair Program $100,000 SEARCH $50,000 Valley Cities Phoenix Rising $50,000 —Suitable Living Environment Wesley Homes Skilled Nursing Facility $50,000 — Economic Development GRCC Small Business Assistance Center $37,500 Downtown Business Facade Program $10,000 iabtotal:Capital Fund 97. Administration —Program Management City of Auburn Community Services $90,000 ubtotal:.Administration 90' Total CDBG Funds: $455,000 Source of CDBG Funds: 2013 —2013 Estimated Entitlement: $455,000 Total Estimated CDBG Funds $455,000 8 November 19,2012 Human Services (General Fund) Auburn Human Service Agencies: 2013 ... ACAP: Childcare Subsidies 20,000 ....Auburn Youth Resources 85,000 ... Birth to Three Development Center 10,000 ... CHS: Family Resource Center 20,000 ... CHS: Strengthening Families Program 10,000 Dynamic Partners:Children's Therapy Center 10,000 ... Communities In Schools 5,000 Neighborhood House: Employment& Family Self Sufficient 5,000 ... Pediatric Interim Care Center 10,000 ... Safe Havens Visitation Center 5,000 subtotal: 180,000 ... Conseo 10,000 ... Crisis Clinic: 2-1-1 Line 24 Hr., Teen-Link -310-0-0- DAWN 9 000 KCSARC 22,500 ... Jubilee Center: Latino Program 7,500 VCCC: DV Survivor SupporfJTherapy 12 000 YWCA. Children DV Services 5,000 ... YWCA. DV Services 20 000 subtotal: 89,000 ... Auburn Respite 10,000 ... Christ Community-Free Clinic 20,000 ... Senior Services Vol. Transportation 5,000 ... SKC: Mobile Medical Program 10,000 ... VCCC: COD-Treatment 10,000 subtotal: 55,000 9 November 18, 2012 Human Services (General Fund) (Continued) Auburn Human Service Agencies: 2013 ... AFB: Emergency Food 35 000 ... AFB: Community Suppers 5,000 ... Auburn Senior Center: Meals-Program 4,500 ... CCS: CHORE Program 3,000 ... CCS: HOME/ARISE 15,000 ... CCS: Katherine's House &.Rita's House 5,000 ... Senior Services: Meals on Wheels 7,000 Multi-Service Ctr Emergency& Transitional Housing 8,000 ... Pregnancy Aid 5,000 ... Sound Mental Health: PATH 5,000 St. Vincent de Paul: Emergency Assist. 10,000 South King Council of Human Services 5,000 Ukrainian Community Center Crisis Intervention 5,000 Ukrainian Community Center Refugee Assistance 7,500 ... WWEE: REACH 8,000 ... YWCA. Emergency Housing 4,000 ... YWCA. Transitional Housing 14,000 subtotal: 148;000 Total General Fund Human Services $470,000 Total appropriations may not exceed actual revenues and no liability is to be incurred in excess of appropriations. In the event that actual revenues are different than the revenues estimated by the CDBG budget,the following actions shall be taken: (a) CDBG Public.Service Programs: In the event the City receives a lesser amount of CDBG funding than budgeted for public services,then the reduction will be made as follows: 1 Reduce or eliminate the appropriation to the Multi-Service Center's Employment Program by$7,500 or the amount of the funding reduction,which ever amount is less. 2. Reduce the appropriation to HealthPoint by $52,500 or the remaining balance of the reduction,which ever amount is less. 10 November 19, 2012 (b) CDBG Capital-Funds Programs: In the event of a reduction in CDBG capital funds, the amount of reduction will be prorated evenly among the funded project. (c) Unspent CDBG Capital Grants: The funds appropriated to subrecipients for capital improvements must be expended within the term of the subrecipient's CDBG grant agreement. CDBG funds appropriated for capital improvements will be considered abandoned, and the funds will be re-appropriated, if any of the following conditions exist: (a) The term of the grant agreement expires and the subrecipient fails to request an extension in accordance with the terms of the agreement. (b) The subrecipient fails to submit a request for reimbursement or fails to submit an activity report during the program year (c) The subrecipient fails to make the project "bid ready" within the first year after the appropriation. "Bid ready" means that, at a minimum, the bid specifications are drafted and the subrecipient is ready to solicit bids. (d) General Fund Public Services: 1 Reduction of General Fund Revenues: In the event of a reduction in the general fund appropriation for human services, the reductions will be applied in the following order- (a) Communities In Schools: the lesser of$5,000 or the amount of the reduction. (b) St. Matthew's Jubilee Center's Latino Program: the lesser of $7,500 or the remaining amount of the reduction. (c) CHORE Program: the lesser of$3,000 or the remaining amount of the reduction. (d) If the above reductions remain less than the total amount of the general fund reduction, then the remaining amount of the reduction will be applied evenly by a prorated amount among the remaining appropriations. 2. Increase in Funding: In the event of an increase in funding, then previous reductions in appropriated amounts, if any, will be restored to the amounts recommended for 2013 in the reverse order in which the above reductions were made. If funds remain after all reductions have been restored, then the remaining funds will be distributed according to the allocation recommended by the Planning and Community Development Committee and approved by the City Council. The City of Auburn continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. In 2006, the City completed an Analysis of Impediments to Fair Housing Choice (AI) as required for CDBG entitlement communities. The Fair Housing Consultant identified three impediments and made three recommendations. The recommendations were: 11 November 19, 2012 • Expand current education and outreach efforts; • Continue ongoing enforcement activities; and • Target homeownership and lending marketing to minority households. The City has implemented and continues to expand these recommendations. Information about Fair Housing has been put on the City of Auburn's website and made available at City Hall. The information will include links pertaining to where residents can file a complaint in the event of alleged discrimination. Information will be available in English and Spanish. Summary data regarding the number of fair housing complaints filed against landlords and realtors in Auburn will be reported in the CAPER. PUBLCHousm The City of Auburn continues to support public housing communities located within its city limits. Many of the residents who receive the services provided by the City's human service grants live in public housing communities. Two grant recipients are located within public housing communities. In addition, the City of Aubum's Housing Repair program serves approximately 10 — 12 residents per year who live at Tall Cedars Mobile Home Park, which is owned by the King County Housing Authority Home repairs include furnaces, hot water tanks, wheelchair ramps and other repairs necessary to keep the home habitable. The following summarizes the grants provided to specific public housing communities: Agency/Program Public Housing Community Amount Auburn Food Bank Bumdale $40,000 Housing Repairs Tall Cedars Mobile Home Park $50,000 Total:Public Housing Community Programs $90,000 CHRMUHWELESSNESS The City of Auburn will continue to provide funding to regional and local agencies that provide assistance to homeless families. In 2013 the City will strive to maintain a continuum of care for homeless families that includes emergency assistance, emergency shelters, severe weather shelter and transitional housing. In addition, the City provides funds for the provision of medical care, childcare and employment training to help prevent people from becoming homeless. The City of Auburn plans to allocate $55,000 of its General Funds to provide more than 4,000 bednights of emergency shelter and/or transitional housing to approximately 120 Auburn residents. The following summarizes the grants awarded with the intent to reduce chronic homelessness: 12 November 18,2012 Agency/Program Award Residents Services Provided Catholic Community Services Katherine's $5,000 3 transitional housing House&Rita's House DAWN Confidential Shelter $9,000 15 160 bednights Multi-Service Center $8,000 29 870 bednights HOME/ARISE Emergency Shelter $15,000 30 1,650 bednights YWCA Emergency&Transitional Housing $18,000 46 1,400 bednights Total: $55,000 123 4,080 bednights 8 F s s • CDBG funds spent on neighborhood revitalization and housing repairs for targeted neighborhoods will occur primarily within the Census Tract 306 and Census Tract 307 According to the Census Bureau, these two census tracts are predominantly low income with median household incomes less than 80% of the King County median household income. Public services funded with CDBG funds and housing repairs in non-targeted neighborhoods will be offered to low income or limited clientele residents citywide. AC B D R A■ 0 The City of Auburn will continue to implement U.S. Department of Housing and Urban Development (HUD) regulations to protect young children from lead-based paint hazards in housing that is financially assisted by the federal government. The requirements apply only to housing built before 1978; the year lead-based paint was banned nationwide for consumer use. The following table summarizes actions required by these regulations. Amount of Grant <$5,000 $5,000425,000 >$25,000 General Approach Do No Harm Identify and control Identify and abate lead hazards lead hazards Notification Pamphlet Pamphlet&Notice of Pamphlet&Notice of Assessment Hazard Reduction Evaluation Visual Paint Testing Risk Assessment Repair surfaces Abatement and Reduction Strategy disturbed during Interim Controls Interim Controls rehab work BA,R s Q AFFORDABLE HOUSING The City of Auburn will continue to look at policies that remove barriers to affordable housing. The City of Auburn's Comprehensive Land Use includes several policies and objectives that will guide the City toward achieving its affordable and fair housing goals. These policies include maintaining flexibility in land use to achieve a balanced mix of affordable housing opportunities. The City will continue to pursue mixed use developments that are consistent with the 13 November 19,2012 transportation oriented developments located in Auburn's downtown. The City will look for opportunities with public and private agencies to implement policies and offer programs that help alleviate physical and economic distress, conserve energy resources, improve the quality and quantity of community services, and eliminate conditions that are detrimental to health, safety and public welfare. • •• - • Over the past three years approximately 90% of the clients served by programs funded with CDBG funds earned low to moderate incomes. The beneficiaries of programs funded in 2013 with CDBG funds are not expected to deviate from these past trends. The City of Auburn will continue to distribute its funds for human services based on priority needs identified for people with low-to-moderate incomes with a particular emphasis on people who live in poverty -• AND I CERTIFICATIONS Agencies applying for CDBG funds are required to respond to general and program specific polices in their applications. All projects are evaluated to determine if they are: 1 Eligible relative to federal guidelines; 2. Consistent with the program objectives and strategies; 3 Consistent with local, state and federal regulations; 4 Feasible within contract and timeline guidelines; and 5. Capable of developing and measuring outcomes. These policies include,among others: • Consistency with local codes and policies; • Restrictions on the change of use of property and buildings which were acquired or improved with CDBG funds; • Minimization of displacement and the provision of relocation assistance; • Adherence to federal wage rates; • Compliance with federal audit requirements; and • Adherence to and enforcement of lead-based paint abatement regulations, fair housing laws and affirmative action. •o • • • • •- Detailed records are maintained and reviewed to determine and assure agency compliance with its contract and other applicable regulations. Deficiencies in record keeping are documented and technical assistance to correct noted deficiencies is provided. The failure to comply with contractual requirements and regulations could result in remedial actions and/or the termination of funding. 14 November 19, 2012 FISCALAUQITS The City conducts an internal audit to ensure that its records are complete and agencies are complying with applicable rules and regulations. In addition,the City's records are subject to au independent annual audit by the State Auditor Both the City's internal audit and the State Auditor test to determine the City's compliance with the following CDBG requirements: • Political Activity; ■ Federal Financial Reports; • Davis-Bacon and Related Acts; • Allowable Costs&Cost Principles; • Civil rights; • Drug-Free Workplace Act;and • Cash Management; • Various administrative requirements. MORE O For more information and/or to get on the City's mailing list for Consolidated Plan updates and grant applications,please contact: Michael Hursh,Advisor to the Mayor Department of Administration 25 West Main Street,Auburn, WA 98001 Phone: (253) 804-5029 Email: mhursh @auburnwa.gov 15