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HomeMy WebLinkAbout12-03-2012 Public Works Agenda Public Works Committee December 3, 2012 - 3:30 PM Annex Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Public Works Project No. CP1224* (Wickstrom) Permission to Enter into Consultant Agreement No. AG-C-428 with Jacobs Engineering Group, Inc. for Engineering Services for Project No. CP1224, 2013 Local Street Pavement Reconstruction Project C. Public Works Project No. CP1211* (Truong) Approve Final Pay Estimate No. 2 to Small Works Contract No. 12-12 in the Amount of $0.00 and Accept Construction of Project No. CP1211 Downtown Sculpture Garden III.DISCUSSION ITEMS A. Leak Adjustment Request - Appeal* (Coleman) Alexander Leak Adjustment Request B. 2012 Annual Comprehensive Plan Amendments* (Dixon) Review and discuss the 2012 annual Comprehensive Plan Amendments and Planning Commission recommendations. C. Review Arterial Street Needs (Para) D. 2013 Sidewalk Repair Project Areas* (Wickstrom) E. Resolution No. 4885* (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Declaring Certain Items of Property as Surplus and Authorizing their Disposal F. Capital Project Status Report* (Gaub) G. Action Tracking Matrix* (Dowdy) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review Page 1 of 67 at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: November 27, 2012 Department: Public Works Attachments: November 19, 2012 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the November 19,2012 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:December 3, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 67 Public Works Committee November 19, 2012 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Engineering Aide Amber Mund, Street Systems Engineer Seth Wickstrom, Finance Director Shelley Coleman, IT Acting Director Reba Stowe, City Attorney Dan Heid, Financial Planning Manager Martin Chaw, Jennifer Wynkoop from Landau Associates, Steve Kelly from Boeing, Adam DeBruler from the Auburn School District, citizen Scot Pondelick, and Public Works Department Secretary Jennifer Cusmir. B. Announcements There were no announcements. C. Agenda Modifications There was an agenda modification transmitting three items to the agenda, Ordinance A, Ordinance No. 6439, Resolution B, Resolution No. 4883 and Discussion Item I, Resolution No. 4882. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the November 5, 2012 Public Works Committee Meeting, as amended. Vice-Chair Peloza requested the words, “of property value” be added to the statement “maximum dollar per $1000.00…” so the statement reads, “…maximum dollar per $1000.00 of property value” on page 5 of 9, second paragraph. Vice-Chair Peloza also requested that the two Page 1 of 13 CA.A Page 4 of 67 decimal places be shown in the figure $1,000.00. Vice-Chair Peloza requested the following paragraph be included on page 6 after the second paragraph, “Vice-Chair Peloza, who is a member of WIRA 9 and co-chair of Watershed Ecosystem Forum, confirmed that at a recent forum meeting the group approved the $327,000.00 allocation to the Fenster [Levee] Project that was ahead in the planning and design processes. The forum made this recommendation to the SRFB in support of their December Meeting. Motion Carried Unanimously. 3-0. B. Right-of-Way Use Permit No. 09-45 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 09-45 Amendment No. 3 for Boeing for 6 Additional Monitoring Well Locations. Engineering Aide Mund was present. There were no questions from the Committee. Motion Carried Unanimously. 3-0. C. Right-of-Way Use Permit No. 12-40 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-40 for the Optimist Club Santa House. Engineering Aide Mund was present. There were no questions from the Committee. Motion Carried Unanimously. 3-0. D. Annual On-Call Agreements (Gaub) Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council approve the Annual On-Call Professional Service Agreements and Amendments for 2013. Assistant City Engineer Gaub explained that the overall contract amount for the year is not tied to any particular budget until task orders are issued. Each task order is required to have an approved budget. The total amount of the contract for 2013 is a maximum not-to- exceed amount needed in case there are a higher number of tasks or high value tasks that need to be completed in 2013, in response to a question asked by Chairman Wagner. Assistant City Engineer Gaub Page 2 of 13 CA.A Page 5 of 67 stated there are also several current tasks that are assigned to the contracts that will carry in to 2013 and those amounts are not showing in the expended to date column. Assistant Director/City Engineer Selle explained how the on-call agreements are budgeted. Motion Carried Unanimously. 3-0. E. Public Works Project No. CP0915 (Gaub) Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council award Contract No. 12-04 to Scarsella Brothers Inc. on their Low Bid of $1,511,957.00 plus Washington State Sales Tax of $64,412.33, for a Total Contract Price of $1,576,369.33, for Project No. CP0915, Well 1 Transmission Main. Assistant City Engineer Gaub was present. There were no questions from the Committee. Motion Carried Unanimously. 3-0. F. Public Works Project No. CP1216 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council approve Final Pay Estimate No. 1 to Contract No. 12-17 in the Amount of $142,331.10 and Accept Construction of Project No. CP1216, 2012 Arterial & Collector Crack Seal Project. Chairman Wagner asked if the crack seal material tracks on to vehicles right after it is applied. Street Systems Engineer Wickstrom answered the contractor used a product to seal the material after it was put down and that he is unaware of any claims filed in regards to this project. Assistant City Engineer Gaub responded to questions asked by Vice- Chair Peloza regarding retainage payments to the contractor and the budget status sheet. Motion Carried Unanimously. 3-0. III. ORDINANCES A. Ordinance No. 6439* (Dowdy) An Ordinance of the City Council of the City of Auburn, Washington, Adding New Sections 8.08.175, 8.08.182, 8.08.183, 8.08.184, 13.06.355, 13.06.364, 13.06.366, 13.06.438, 13.20.438, 13.20.444, Page 3 of 13 CA.A Page 6 of 67 13.20.448, 13.48.085, 13.48.094, 13.48.096, 13.48.098 of the Auburn City Code Relating to Utility Classifications Councilmember Peloza moved and Councilmember Osborne seconded to recommend that City Council introduce and adopt Ordinance No. 6439, as amended. T his ordinance was discussed prior to the Resolutions section of the Agenda. City Attorney Heid explained that in preparing the Master Agreement/Provisions for the Municipal Utility Services on Trust Lands staff determined that a separate class of utility customers must be generated because the City does not currently have code that supports separate treatment for non-lienable properties that receive utility services. A separate class of utility customers was created for each of the utilities that the City provides. City Attorney Heid stated that the classes had to be created for each utility individually because not every customer has all of the utilities. City Attorney Heid said that included in the Ordinance are mechanisms for enforcement of the utility bills through a deposit rather than liens, as discussed at previous Public Works Committee meetings. Heid stated that the code update applies to not only the Muckleshoot Tribal Lands, but also to lands on the reservation owned by native peoples and federal government property or any other property the City cannot lien. City Attorney Heid answered questions asked by Chairman Wagner regarding a termination clause. Heid stated that the new classes of customers would be permanent until changed by the City Council and there is no termination clause. City Attorney Heid addressed questions asked by Vice-Chair Peloza regarding the waiver of deposit for humanitarian purposes, under the code. Heid noted that the waiver is for only the deposit and not the utility billing. Member Osborne asked if the deposits would need to be collected from existing federal government customers. City Attorney Heid responded that the deposit is required from new customers only. The Committee and City Attorney Heid discussed defining the term “hardship.” Finance Director Coleman discussed the existing standards for the senior, low-income, disabled utility program and recommended Page 4 of 13 CA.A Page 7 of 67 applying similar standards to the hardship waiver. The Committee agreed. City Attorney Heid stated that the same criteria may be used even if the low-income/disabled status may not be applicable. Chairman Wagner and Member Osborne asked that it be clarified that the deposit would be required for new customers only. Finance Director Coleman noted that the draft policy for administration of non- lienable accounts does speak about new applications and customers with accounts not in good standing who move to new accounts. City Attorney Heid stated that is can be included in the ordinance as well. Motion Carried Unanimously. 0-0. IV. RESOLUTIONS A. Resolution No. 4874 (Mund) A Resolution of the City Council of the City of Auburn, Washington, Setting a Public Hearing to Consider the Vacation of 2nd Street NE Between 1st Street NE and 3rd Street NE and the Alley Between 2nd Street NE and 3rd Street NE, East of E Street NE, within the City of Auburn, Washington Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council adopt Resolution No. 4874. Engineering Aide Mund was present. Assistant Director/City Engineer Selle answered questions asked by Member Osborne regarding the coordination of termination of utility lines. Motion Carried Unanimously. 0-0. B. Resolution No. 4883* (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Enter into a Master Agreement/Provisions for Municipal Utility Services on Trust Lands Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council adopt Resolution No. 4883, as amended. The item was discussed prior to Resolution A. City Attorney Heid noted that there were two issues that were not clearly endorsed by the attorneys for the tribe that are included in the agreement, one being the indemnification language which suggested revisions was going to be provided by the tribe’s attorneys but has not yet been received by the City. The other issue was language which the City did not accept regarding the ability for the tribe, on behalf of itself, Page 5 of 13 CA.A Page 8 of 67 for its members, to challenge the designation of the storm water utility versus a tax. The tribe was notified that the City did not accept the language. Vice-Chair Peloza noted his hesitation to forward the agreement to the full Council without the issues noted by City Attorney Heid resolved. Heid explained that the Council may endorse the agreement, which may never become operative if not signed by both parties. City Attorney Heid stated that the resolution had been modified, adding the language “or designee” to Section I on Page 1, because under City Code the City Engineer is able to sign these types of agreements. Vice-Chair Peloza noted an error in Section II. City Attorney Heid stated that he will make a correction. City Attorney Heid explained that the Muckleshoot Tribe has said that they have relationships with other tribes that would still fall within their authority, in response to a question asked by Chairman Wagner. Chairman Wagner asked why residential property is the only type identified. Heid answered that the specific agreement is for residential development by the tribe and differs from the ordinance previously discussed. Chairman Wagner asked how the reduced deposit will be calculated. Finance Director Coleman stated she will have guidelines and a policy developed. City Attorney Heid spoke about a tribal guarantee of deposits. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding the possible revisions to plans that may be required on extensions inactive for a period of six months. Assistant Director/City Engineer Selle responded to questions asked by Chairman Wagner regarding the Utility Right-of-Way Easement. City Attorney Heid stated that the Fire Marshall, VRFA, is a necessary partner in the City’s building code requirements, in response to a question asked by Vice-Chair Peloza. Heid stated that this agreement is a standard development agreement used by the City. Assistant Director/City Engineer Selle said that service area limits coincide with the City Limits boundary, in response to a question asked by Member Osborne. City Attorney Heid noted that if the City Limit boundary were to change the VRFA service area boundary Page 6 of 13 CA.A Page 9 of 67 would expand with it and noted that the agreement would only apply to properties within the City Limits that are provided utility services. Vice-Chair Peloza asked that all figures in the agreement include a 2- digit place holder. Chairman Wagner asked for a definition of “performance period.” City Attorney Heid suggested changing the language to read, “Through the term of this agreement.” The Committee agreed. The Committee and City Attorney Heid agreed to change the language in Section X from “mutually negotiated” to “mutually agreed.” Assistant Director/City Engineer Selle explained that part of the fee developers pay the City helps to cover the cost of construction inspection, in response to a question asked by Chairman Wagner. Finance Director Coleman answered questions asked by Chairman Wagner regarding solid waste service and the requirements for the tribe if they were to initiate their own solid waste service. Vice-Chair Peloza asked that the words “of Washington State Law” be added to the second sentence in Section XX. City Attorney Heid answered questions asked by Chairman Wagner regarding Section XXV, Governing Law. Heid pointed out that it is to the City’s advantage to have any questions of law regarding the City’s agreements decided in King County Superior Court rather than Federal Court. The Committee and staff discussed the different language that has been used in agreements with the tribe in the past. Member Osborne asked if the agreement needs to be approved by any other entity other than the Muckleshoot Indian Tribe. City Attorney Heid stated that right now the agreement will only go back to the tribe for approval. The Committee and staff discussed the addition of a termination clause. Member Osborne asked about the addition of inclusion of System Development Charges (SDCs) in the agreement. Assistant Director/City Engineer Selle stated specifics about SDCs are stated on page 12 of the agreement. Motion Carried Unanimously. 0-0. Page 7 of 13 CA.A Page 10 of 67 V. DISCUSSION ITEMS A. Financial Options Available to the City of Auburn (Coleman) Finance Director Coleman stated that in conjunction with discussion of the financial options, the Mayor requested that Public Works staff present a portion of the Transportation Program. The Committee discussed Discussion Item B. The Committee reviewed the materials provided by the Finance Department. Mayor Lewis discussed the options available to use to generate the $5M needed to fund the preservation of the arterial and collector streets. These options include the B&O tax, regulatory license fees, the Metropolitan Parks District, a combination of B&O, regulatory license fees, and a $20.00 annual car tab fee for the Transportation Benefits District. Mayor Lewis answered questions asked by Vice- Chair Peloza regarding how the regulatory license fees are calculated. Chairman Wagner noted a combination of options may be implemented. The Committee discussed the options used by the City of Kent. The Committee reviewed the Local Business Tax Rates (B&O) that other jurisdictions have instated. Mayor Lewis asked Finance Director Coleman for a comparison of what other jurisdictions are charging for regulatory fees. The Committee and Mayor Lewis discussed the types of businesses that would be affected if a B&O tax were to be implemented. Member Osborne asked if the City could make sure any revenue generated from a B&O tax, regulatory fee, or car tab fee would only be used to fund a Transportation Benefit District. Mayor Lewis confirmed that to be correct. Mayor Lewis stated that he feels there should be two restrictions on any method to raise money, the first being the fund will go directly into Transportation and the second being if any equivalent or superior funding source is approved in the future, the tax and/or fees will sunset. The Committee agreed. The Committee and Mayor Lewis discussed when and how the sunset would work. The Committee and staff reviewed the changes to long-term liabilities. Mayor Lewis, the Committee, and Finance Director Coleman discussed future bonding debt. Page 8 of 13 CA.A Page 11 of 67 Finance Director Coleman stated that before any debt is issued that is not voter approved; a funding stream should be identified to make repayment. Coleman pointed out that long-term leases go against the City’s debt capacity. The Committee and staff reviewed the Utility Tax Rates on Inside City Utilities spreadsheet. B. Arterial Street Preservation Needs (Para/Wickstrom) Transportation Manager Para distributed a handout outlining the Arterial/Collector Street Funding Scenarios, a map showing the remaining arterial and collector street work in the current program and a map showing the projected pavement condition in 5 years without additional funding. Director Dowdy explained that the handout covers what the City’s estimated 5 year needs would be and the cost of bringing the system back to a PCI of 70 over a ten year period and the revenue needed to bring the system back to a PCI of 70 over a twenty year period. Transportation Manager Para stated that the $6.2M per year funding will bring the system back to a PCI of 70 in approximately twenty years and $6.7M per year funding will bring it back in approximately ten years, in response to a question asked by Chairman Wagner. Director Dowdy said that if the City receives no additional funding a good part of the streets needing patching and/or a thick overlay will need to be rebuilt and the streets needing a thick overlay will need pavement patching. Mayor Lewis spoke about various measures other jurisdictions are taking to try and cover cost of maintaining their street systems. The Committee and staff discussed the cost of various pavement treatments. Director Dowdy reported that the cost of chipseal is approximately $12.00 per square yard and a thick overlay is approximately $35.00 per square yard. Mayor Lewis pointed out that there will be a decreased opportunity to treat the roadways with chipseal and overlays over the next five years. Director Dowdy stated that in the valley, the cost of a rebuild can reach $185.00 - $200.00 per square yard and on the hillside the cost is approximately $100.00 per square yard. Chairman Wagner asked staff to prepare a document that lists the cost of pavement treatments and some examples of completed projects. Mayor Lewis asked for cost estimates to be added to the maps. Page 9 of 13 CA.A Page 12 of 67 C. Ordinance No. 6421 (Coleman) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6339, THE 2011-2012 BIENNIAL BUDGET ORDINANCE AS AMENDED BY ORDINANCE NO. 6351, ORDINANCE NO. 6352, ORDINANCE NO. 6362, ORDINANCE NO. 6370, ORDINANCE NO. 6378, ORDINANCE NO. 6379, ORDINANCE NO. 6400, AND ORDINANCE NO. 6410, AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011- 2012 BUDGET AS SET FORTH IN SCHEDULE "A" AND SCHEDULE "B" The Committee supported introduction and adoption of Ordinance No. 6421. D. Resolution No. 4873 (Coleman) Auburn Area Chamber of Commerce Contract Mayor Lewis verified that the contract is the same as last year’s, following a question asked by Chairman Wagner. Mayor Lewis answered questions asked by Vice-Chair Peloza regarding the work the Chamber does to support the Airport. The Committee supported adoption of Resolution No. 4873. E. Resolution No. 4879 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Agreement for Services with Washington2 Advocates, LLC for Consulting Services on Various Municipal Functions, Tasks, and Projects Mayor Lewis verified that the contract is the same as last year’s, following a question asked by Chairman Wagner. Mayor Lewis responded to questions asked by Vice-Chair Peloza regarding the report provided by the consultant. Chairman Wagner asked the Mayor to provide a public statement regarding the return for the City from the agreement. The Committee supported adoption of Resolution No. 4879. F. System Development Charge Review (Repp/Chaw) Utilities Engineer Repp provided the Committee with an overview of System Development Charges (SDCs) presentation. Utilities Engineer Repp discussed the options available for the next steps regarding SDCs. The options that are available to the Committee are leaving the SDCs in the current state, change the Page 10 of 13 CA.A Page 13 of 67 SDCs in relation to what other similar utilities use, or staff can perform a detailed analysis looking at the SDCs and how they relate to the City’s existing infrastructure and capacity related capital projects. Chairman Wagner discussed the benefits of subsidizing growth. Chairman Wagner pointed out that there has not been analysis done on how much the City gets from REET, how much the City gets in new roads, and other benefits, or an effort to analyze if “growth pays for growth.” Chairman Wagner pointed out that some jurisdictions do not apply SDCs for all of their utilities. Member Osborne spoke about comparing the cost of building a home in the City versus other jurisdictions. Chairman Wagner pointed out that there are several different types of developments that could be examined, such as warehouses or other businesses, in trying to determine the benefits that the City gets from growth, and such an analysis would be time consuming. Chairman Wagner requested an analysis detailing all of the costs associated with building a home, all of the fees, all of the SDCs, all of the hook-ups, and all of the other fees charged to a developer or home builder, to be reviewed in approximately a month. Chairman Wagner asked that notes regarding what other jurisdictions charge be included. Utilities Engineer Repp spoke about some of the difficulties in comparing development costs between jurisdictions. Chairman Wagner suggested that for any jurisdiction where a comparison is not feasible, to make note of it, “not comparable.” Utilities Engineer Repp explained that staff is recommending that the analysis of SDCs be performed according to industry standards and use the City’s capital projects and plant worth. Chairman Wagner asked for the City’s current asset worth and the City’s capital facilities plan is to determine what percentage of the SDC pays for “buying in” and what percentage pays for new growth and replacement. Chairman Wagner stated the Committee needs to get a context for how much contribution the SDCs make to the capital budgets of each utility as compared to the rate payers bond debt for the utilities. Chairman Wagner also would like the Committee to review of lieu of payments and lieu of assessments, administrative procedures for crediting SDCs, waiving SDCs and another processes that affect the SDCs. Utilities Engineer Repp answered that there is no annual rate increase for the SDCs, in response to a question asked by Member Osborne. Vice-Chair Peloza requested that yearly review of the SDCs be added Page 11 of 13 CA.A Page 14 of 67 to the Action Matrix. The Committee agreed. Utilities Engineer Repp stated that staff may need assistance from a consultant to complete the analysis. Utilities Engineer Repp suggested that staff return to the Committee with preliminary scope of items and work that will be needed. Chairman Wagner agreed. Chairman Wagner asked if there is a template that is used to calculate SDCs credits the Committee can review. Financial Planning Manager Chaw stated that there is no template because the credits depend on the community and what the priorities are. Chaw explained some of the benefits of having a lower SDC to be an incentive for economic development. The Committee determined the cost of new water supply should be included. Chairman Wagner stated that staff should establish a separate rate class for satellite systems. The Committee agreed. G. Capital Project Status Report (Gaub) Item 9 – CP207A – A Street NW Corridor – Phase 1: Director Dowdy stated that there will be an Executive Session held at the Council Meeting to review agreements, in response to a question asked by Chairman Wagner. Item 14 – C524A – SCADA System Improvements: Chairman Wagner asked if the project will be finished in December 2012. Assistant City Engineer Gaub answered that it will not, the project will extend into 2013. Assistant City Engineer Gaub reported that the three test sites are up and running and staff is working through minor issues so that as the rest of the sites come online, the transition will go smoothly. Chairman Wagner asked if the project will remain under budget. Assistant City Engineer Gaub answered that there have been some change orders, but over all the project is generally under budget at this point. Item 15 – C201A – M Street Underpass Project: Assistant City Engineer Gaub reported that there are some delays due to weather and delivery of the bridges so the road opening will likely be in March or April and completion of all construction will likely be in July, in response to a question asked by Chairman Wagner. Assistant City Engineer Gaub reviewed how the railway tracks will be Page 12 of 13 CA.A Page 15 of 67 raised, in response to a question asked by Member Osborne. H. Action Tracking Matrix (Dowdy) The Committee requested item A be removed because it is complete and to add yearly review of the SDCs. I. Resolution No. 4882* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, Requesting Congress to Stop Federal Budget Sequestration from Going into Effect This item was discussed prior to Discussion Item A. The Committee supported adoption of Resolution 4882. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:03 p.m. Approved this 3rd day of December, 2012. ____________________________ ______________________________ Rich Wagner, Chair Jennifer Cusmir, Department Secretary ddw Page 13 of 13 CA.A Page 16 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1224 Date: November 27, 2012 Department: Public Works Attachments: Consultant Scope Summary Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council grant permission to enter into Consultant Agreement No. AG-C-428 with Jacobs Engineering Group, Inc. for engineering services for Project No. CP1224, 2013 Local Street Pavement Reconstruction project. Background Summary: The 2013 Local Street Pavement Reconstruction project will reconstruct 0.7 miles of local streets (shown on the attached map) as part of the 2013 Save Our Streets (SOS) program. This work is funded by the 103 (Local Street) Fund. Storm drainage improvements will also be constructed on the project streets to address local storm drainage issues. This work is funded by the 103 (Local Street) Fund. The 432 (Strom Drainage) fund will pay for the design work necessary to connect the new storm drainage improvements to existing storm drainage transmission lines. This project will also replace deteriorated and undersized water mains and replace a sanitary sewer line as shown on the attached map. This work will be funded by the 430 (Water) Fund and 431 (Sewer) Fund respectively. The 430 fund will also pay for the street restoration improvements on V St SE between 3rd Ct SE and 4th St SE. This section of V St SE is in good condition and not part of the scope of the 2013 Save Our Streets program. V St SE between 2nd St SE and 3rd Ct SE is currently scheduled to be chipsealed as part of the 2013 SOS Program. This chipseal work will be complete under a separate project and paid for by the 103 fund. This work on V St SE is contingent on the available budget in the 430 (Water) fund. See attached map for more detail. City staff has selected Jacobs Engineering Group, Inc. to provide design services for the above-reference project. The Not-to-be-Exceeded amount for this agreement is AUBURN * MORE THAN YOU IMAGINEDCA.B Page 17 of 67 $266,300. Construction of this project (CP1224) is anticipated to start in June 2013. The 2013 SOS program will also overlay 0.1 mile of local streets and chipseal 1.3 miles of local streets; however, this work will be done under a separate construction contract. This project is within the budget available in the 103 (Local Street Pavement Preservation) Fund and in the 430 (Water) Fund for Street Utility Improvements. A project budget contingency of $180,000 remains in the 431 (Sanitary Sewer) and $185,000 remains in the 432 (Storm Drainage) Fund for Street Utility Improvements Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:December 3, 2012 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 18 of 67 2012 LOCAL STREET PAVEMENT RECONSTRUCTION CONSULTANT SCOPE OF WORK SUMMARY PAGE 1 OF 1 CP1224 – 2013 Local Street Pavement Reconstruction City of Auburn Scope for Design Services - Summary This Scope of Work is for the 2013 Local Street Pavement Reconstruction project. This scope includes, design surveying, preliminary engineering, geotechnical investigations, final design (including plans, specifications, and estimates), and bidding and construction support services. Project Description The City’s 2013 Local Street Pavement Reconstruction project will rebuild the pavement on approximately 0.7 miles of local streets throughout the City. The project will also include replacing deteriorated and undersized water mains, replacing a sanitary sewer line, and installing new storm drainage infrastructure on some of the project streets. Task 1: Project Management This task will be continuous throughout the project duration, which is assumed to be approximately 12 months. It will include the work necessary to set up and plan the entire project and establish project- specific procedures, including communication, overall project coordination with the City and project team, and project closeout. Task 2: Geotechnical Investigations The Consultant will perform borings at different locations along the project streets, obtain soil samples, and analyze the boring data and soil samples. They will then prepare a report summarizing their findings. Task 3: Contract Documents and Cost Estimates The Consultant will perform design surveying, prepare construction contract documents (Construction Plans, Specifications and cost estimate) and submit them at the 15%, 50% and 95% completion levels for City review and comment. The final Contract Plans will include all complete drawings with the Consultant’s engineering stamp, date and signature. The Contract Provisions document will be complete and be ready to use during bid advertisement. The Consultant shall also prepare a final Engineer’s Estimate. Total Contract Services: $257,700 Task 4: Bidding and Construction Period Services (optional) The Consultant will be available during the bidding and construction phases of this project to answer questions from the City, meet with City staff, prepare addendums, and revise the Construction Plans and Specifications as the City determines necessary. The Consultant will also prepare the record construction drawings at the end of the project. Total Optional Contract Services: $8,600 CA.B Page 19 of 67 Project No: CP1224 Project Title: Project Manager: Seth Wickstrom Initiation/Consultant Agreement Initiation Date: __October 15, 2012___ Permission to Advertise Advertisement Date: _____________ Contract Award Award Date: ___________________ Change Order Approval Contract Final Acceptance Funding 2012 2013 Future Years Total 103 Fund - Local Street 25,0002,400,0002,425,000 430 Fund - Water (Street Utility Improvements)500,000500,000 431 Fund - Sanitary Sewer (Street Utility Improvements)200,000200,000 430 Fund - Storm Drainage (Street Utility Improvements)200,000200,000 Total 25,0003,300,00003,325,000 Activity 2012 2013 Future Years Total Design Engineering - City Costs*10,00010,000 Design Engineering - Consultant Costs25,000230,800255,800 Construction Estimate 2,536,8572,536,857 Project Contingency (10%)126,843126,843 Construction Engineering - City Costs 20,000 20,000 BUDGET STATUS SHEET 2013 Local Street Pavement Reconstruction Proj. Date: November 26, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Construction Engineering - City Costs 20,000 20,000 Construction Engineering - Consultant Costs*10,50010,500 Total 25,0002,935,00002,960,000 *City staff costs for street design and construction are not charged against the project budget and are not shown here. 2012 2013 Future Years Total **103 Funds Budgeted ( )(25,000)(2,400,000)0(2,425,000) 103 Funds Needed 25,0002,400,00002,425,000 **103 Fund Project Contingency ( )0000 103 Funds Required 0000 2012 2013 Future Years Total **430 Funds Budgeted ( )0(500,000)0(500,000) 430 Funds Needed 0500,0000500,000 **430 Fund Project Contingency ( )0000 430 Funds Required 0000 2012 2013 Future Years Total **431 Funds Budgeted ( )0(200,000)0(200,000) 431 Funds Needed 020,000020,000 **431 Fund Project Contingency ( )0(180,000)0(180,000) 431 Funds Required 0000 2012 2013 Future Years Total **432 Funds Budgeted ( )0(200,000)0(200,000) 432 Funds Needed 015,000015,000 **432 Fund Project Contingency ( )0(185,000)0(185,000) 432 Funds Required 0000 ** ( # ) in the Budget Status Sections indicates Money the City has available. 431 Sanitary Sewer Budget Status 430 Water Budget Status 432 Storm Drainage Budget Status 103 Local Street Budget Status 1 of 1CA.B Page 20 of 67 CA.B Page 21 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1211 Date: November 27, 2012 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 2 to Small Works Contract No. 12-12 in the amount of $0.00 and accept construction of Project No. CP1211 Downtown Sculpture Garden. Background Summary: This project included the design and construction of seven permanent foundations that have accommodated the installation of art sculptures throughout the Downtown area. It is the intent that these sculptures change annually. This project only focused on the construction of the foundations. The artwork portion of the project is being administer by the Parks and Recreation Department through the Planning and Community Development Committee. See the attached vicinity map showing the proposed locations. A project budget contingency of $21,926.00 remains in the 330 Local Revitalization Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:December 3, 2012 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 22 of 67 Project No: CP1211Project Title: Project Manager: Kim Truong Project Initiation Initiation Date: _4/16/12_____ Permision to Advertise Advertisement Date: _7/10/2012__ Contract Award Award Date: __8/2/2012___ Change Order Approval Contract Final Acceptance Funding Prior Years 20112012 2013 Total 330 Local Revitalization Funds 70,48470,484 001 Parks Professional Services 10,00010,000 Total 0080,484080,484 Activity Prior Years 20112012 2013 Total Design Engineering - City Costs 014,96714,967 Design Engineering - Consultant Costs 09,9759,975 Construction Bid 044,48444,484 Line Item Changes 0 (17,368)(17,368) Construction Engineering - City Costs 06,5006,500 Total 0058,558058,558 Prior Years 20112012 2013 Total *330 Funds Budgeted ( )00(70,484)0(70,484) 330 Funds Needed 0048,558048,558 *330 Fund Project Contingency ( )00(21,926)0(21,926) 330 Funds Required 00000 Prior Years 20112012 2013 Total *001 Funds Budgeted ( )00(10,000)0(10,000) 001 Funds Needed 0010,000010,000 *001 Fund Project Contingency ( )00000 001 Funds Required 0 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. 330 Local Revitalization Funds Budget Status 001 General Fund Budget Status BUDGET STATUS SHEET Downtown Sculpture Garden Date: November 26, 2012 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) H:\PROJ\CP1211-Downtown Sculpture Garden\Budget_Cost Estimate\Budget Status Sheet Sculpture Garden 3.28.12.xlsx 1 of 1CA.C Page 23 of 67 CITY OF AUBURN CO.NO.12-12 CP1Y17 tioYV own Scutp4tre Oardeh PAY EBTIMATE#3&flNAL SCHEDULE'A: 8treet Improveme rts ESTiMA E TOTAL PERIOD UNIT PERCENT EST.NO. M D68CRIPTION q qNmy UNIT C08T TOTAL COST pEWpp C09T Qaon«cnen t o s sa ox2 1 1 LS S B. SAO gp,pp 13TreflkContrWLebor18029.76 HR s 7,a3s.7s So. tDOMMfownWreFOUlfdadon-5ft 6 s 7 500,pp Qp5DoMmtaanureFoundetlon-7 1 000. S 2000.0o aa toow8 _ DrnaKam ure Foundsdon' t 2. S xr00.00 S0.o0 100967DowntamScWureFoundationCover700E2A3.00 f0.0D 100% BCHEDULE TOTAL 50.00 Paiiod DaOes pegin: OrA 41,2072 End: Nw 20:2012 h pqlpelCPt211 PE.bs 7 of 3 t 1/2G2072 at 3:28 PM CA.C Page 24 of 67 CO.NO.72-12 CITY OF AUBURN CP1211,Downtown Sculpture GaMenDanmtownSculptureGardenPRO.IECT SUMMARY CO.N0.12-03 PAY ESTIMAlE p2&FINAL Orig nal ConVaet Contract Change Amount Orders Tutal Paymem This Pariod percenUCoMrectSCHEDULEAStreetImprovemeMs Contraa S 40,825.00 S 24,763:75 50.00 81%Salea Tea(+9.5%) $ 3,858.38 S 2.352.68 0.00 Rotalnape(-596) S 1.238.19) 0.00 SCHEDULETOTAL S 44,484.38 $ 25,878.12 0.00 TOTAL CONTRACT AMOUNT TO DATE (induding Sales Tax) 27,116.31 TOTAL PAYlAENT TO CONTRACTOR 25,878.12 $ PAYMENT DUE CONTRACTOR: Perbd Ostes Beyin: Oc127.2D12 Erq: Nov 20.2012 h:IproJlpeLCP1211 PEfcb 2 of 3 t7l26R072 at 926 PM CA.C Page 25 of 67 CITY OF AUBURN CO. Nd. 12-12 CP7211 PAY ESTiMATE#2&FINAL CONTRACTOR: T Miller Construction 18950 SE Green Valtey Road Aubum, WA 98092 Phone: 253-735-0150 The undeB[gned has reviewed and approved ihis final pay esNrtrete. I agree that it is a true and correct statement showing all monles due me from the Ctry af Aubum under this contrac fhat I have carefully examined the final pay esUmate estlmaGs and undeistand it end that I hereby reteasa ihe City of Aubum irom any and all ciaims of whatsoeve nature wAich 1 may have,adsing out of this corstract,which are not set forih in this estimete. PqYMENT DUE TO CONTRACTpR= 50.00 Signaturea: Contracbr T- Date "I'•lo- Inspector bl l Date % Project Manager Date ZG Zci/z, Ciry Engfneer h:lpro pe4CPM11 PE.bs 3 013 171281201Y et 9:Z8 PM CA.C Page 26 of 67 Downtown Auburn Outdoor Sculpture Gallery Revised Locations As of 7/2/2012 *6 *7 *3 *2 *1 *4 *5 CA.C Page 27 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Leak Adjustment Request - Appeal Date: November 28, 2012 Department: Finance Attachments: Leak Adjustment Budget Impact: $0 Administrative Recommendation: City Council review and consider a leak adjustment request for a leak not meeting the criteria set forth by Policy and Procedure 100-52, Sections 1.0 and 4.3. That City Council provides clarification and recommendation for these types of leaks in the future. Background Summary: The homeowner was notified by Utility Billing 1/26/12, 2/21/12, 3/19/12, 6/27/12 and 7/18/12 either by the Water Service Technicians or Utility Billing Customer Service Representatives, of a probable leak in the customer's water line. The customer's water consumption started increasing in January, 2012. The customer's water leak was repaired in October, 2012. The customer submitted a request for leak adjustment on November 09, 2012, with a description of the leak and repair. The Leak Adjustment Request is not eligible per Policy 100-52 sections 1.0 and 4.3. The customer is requesting further consideration of an adjustment. Finance requests direction and clarification of leak adjustment requests that do not meet the criteria set forth in Administrative Policy 100-52. Further, Finance requests discretion to grant leak adjustment requests for customers with financial hardships whose leaks are not eligible for an adjustment. Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:December 3, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 28 of 67 Account #008 77-000 Ser ice Request History Ol/26/12—'fechnician disparched to check for pos,ible Ictik or mi,a-tug aficr Utilmes discovered un increase m consumpuon durmg re ular rc d penod 'I'eehmcian spoke to ihe customer(Ms. Ale:nder)and e.cplained rhat meter vas movim,consistently and could he.i sign of a leak 112/2I/12--Customer called to pay 6i11 CSR discussed hieh cunsumpuun n ith the customer dw'ing this u ll 'fhe customcr staiecl thnt she looked Ibr lie Iculc bul coidd noi Yind one CSR su;z!,rsted sl e Cont cl a plumber as her consumpuon is mn(inwng tu incrcatic 03/19/12 Next Meier read—Teehnicwn is dis atched to cheol. Ibr a possible lea6 as con.timpfiun cuntinues to mcrease Technicmn Icli u Irih t ig aind sume dl'c stnns ti r the cu9lt nter Lo test lhe Luilet Ofi/27/12 —"fhe customer called to co tinn her pa ment v s reccived eind w nted to check on her current usagc Customer stated That she still could not Ilnil (hc Icak Statud sl e shll ha not contue cd a plmnber but thi, ma be her ne t step U7/IR/12 - Mrtcr Reader texteJ in that cuslomer ma hare a IriG ;. mcl r a, "inu im ut a ood pacc"when ihe rent to read the metcr 07/18/12 —"I ecltniciun dis afched a_ain to check lor a possibic Ie:il. ;i. thc cu,t,m r; conswnpUUn hus no c douhled Technician talked to t'he custumer a,ain l h u.iner stt ted thai she sull c:innot tind the Ieak am here and she cannnt af'turd a plumbrr 09/27/12—Gr c Community Church pledgeA $34 92 ind brought the ac count cun enr 10/17/12— Customer recei ed a new bill for$d60 16(I 13 cons) 10/211/12 —Customer repan eci Icak(per I.eah Atl usunent Requcsi F,rml I1/IIS/12 —Custunter called to mform Uuhty Billinr thal her Ic k was li.rd. CSR inFormed cu.;ioincr thail she could <tpply for a Izak Ad ustmcnl tinil offcrcd to srnd ;ind applicauon out to hcr The custumer saul she would print il ofl of our websue and send n in inste<d 11/OG/'12—Cusiomcr einailed in to state tl af the leak vas li cd hul hat she cuuld nut alli rd lu pay die bill and diat the Utilitv Bilhng Department could not acccpt ptu'ial pa mcnu I UU7/12 — UUlihes Cu tomer Carc Manager calleJ cuslomer. e.pluined Leak Adjusunent P dic and I'rores. Cu omer su d she h d not prin[cJ out Leal: Ad ustmcnt Form hecuu r she due. noL h i c nm receipb to supporl the repau hq n ger eaplained that n tlus case ihe cus oincr coul ubtain rrit'ten sta ement from the person ho performcd thc rcpaus detailin_ihc I,rnuon ui d repau "l he customer stnted she oulc submrt the pmpenvork as,00n as i,.si hlr 11/U9/12 —Ciuiomer subnvttecl a leak d usunent rcquesl titaun that I ak oceurred un er ihe I ilehen sinl Attachcd tu the Icek sd usrment request was a rirtu siv enxn lium ihe ierson w'ho rcpaired thc loak In this starmeni. thc repairman ctailcd thE icpau«ork tind statcd that Ihe Icak occurrecl undertl e liwndahon in n hose hih cunnection Per Administrnti e Policv IUO- 2A dtis Ir.ik Ji l not uccur in the service line bche ecn thc met r;ind chere u enters the house llic Ic:ik a ljusimenl as denieci DI.A Page 29 of 67 I r°f 'RC:CEIVtO h'(1V 0 9 7.D12Avu. v,si i iHr,ro U QTY OF AUBURN REQUEST FOR WATER LEAK ADJUSTMENT M.ail, f cr oi deliver this completed ferm to. Ciry ol Aubtrin Finanre OrpdNmm t, ,75 6Yesr Main Streef,Auburn, W.4 98001 F.x'25.d-87G-1900 PhonC. 153-93/..3pg4 Cusloincr Namc..:l/)_t_L'G'_k=_1CL LCE''f:'______ Date_.__I_If_(-_!(_L:_ Address whcrc Ical< oaun ed---S?--- - oc:---`- '_a---------- Cityaccountno _C Ll rl ..o,C)f r... .r-f ._IC.I(r. CNhoncno-=-----------------— I hereby noti(y thc City of Auburn Financc Department that I have sustained a wacer Ieak at the above address and that It has been repaired I am enelosing a eopy of the repafr bill and/or matenals receipt I am rcyucsting an adjustmen[to my utility billing per City Policy I understand that sl9ning thls fonn does nol yuarantee a billin9 adjustment will be made I (urther undcrstand that fallure to provide recelpts will resuft In an automatic denial of thfs leak adjustment request. Approxlmatc date leak noticed __`_`aU__ Date Icak repaired__ U/° n Leak repalrr,d by_____ 11t_16'(I. Exact locatlon o(leal<__W11L 1__15,1-{j1.________________ Slgnaturc o(Custnmer"_._ V 1 L._""'_'______'___ fOA CITY USE ONLY Visual inspeclion of wa;er me[er performed bY___________________...._ Dah _________ Comments ____________ 6111 Cydes AdJustcd------------_-_----__--_--_---Adjust WATER SEWER 80T1I RcviewedJCalculated bY-------------------------- Date---------------- DlSlriU------------------------- 1 ii htlrs/lnnnv/leak/NevlmJ REQUFST FGR LCAK VOJVff1.:E^R DI.A Page 30 of 67 Ynnt Page 1 of 1 Subjoct Water leak rep ir From shookr@nefzero.net (shookr@netzero neQ To oleneMK77@yahoo com, Date Friday, November 9, 2012 10 38 AM f olcnc, As you know, I discovcred a majoi uudergrouncl watci Icak at ll e bac!<of yow house `I he Icak was commg fro n a 1/2 iuch plastro hue c<mneGCd to brass valvc wlucfi had becn mslalled by lhe previousovnei;s ovcr 30 years ago to provide a hose outlet at Ih<; back fence 1 cra i tcd under thc housc and found that the Lmc went w dcr the Counda(ion nd connectcd to a I/2 inch l osc bib whicl in luri scrcwac'I iuto a 1/2 nch galv.imzcd fcm Ie ptpe fitCing. 1 rcmovcd thc bib and inst111ed a 1/2 mcl galv nizcd plug with 1 Flm tepc [o permanen ly plug ihc outict \1y helpei turnec( on tlte water so I could vcnfy that there t ere no le ks. "1'he p(ug from Lo vds cu t $f A7. I am n mentber otGracc Co nr..inity C:lurc li an l prmidal this scrvice .it ni charec Roncdd J Shook 1 C,09 Sth St NE dt2l I Auburn, AVA 9SUU2 NctLero now offi:rs dCi mobilc broadband. Sign u i t ow http./hv4 nefzero neU?refcd—%INTISPOS12T4GOU'I'I hlt i//us.mgq mail yt;hao cnnilr,co/lau clt? rand-7cknra4tir.s(_lE,,n 1 I/9/2012 DI.A Page 31 of 67 Utilitv Billin K K.,l,lccount Comments CITY OF -.--- J * lis r in,cirnnad Pnn[ d 1 I I3/20L- 11 OO:At WASHINGTON C>tomer.\e OOS?'-OOB Customcr\ne JOLE\`EAI,LXA.tiDGR Scrvice Address.291: HE ILOCF:ST S[ Phone (?$_)73i-?960 Date Status Comment 1 V09%201? Promise 0 L-Rueived reques4 fer a leak adjus[mentI;r0'l2012 Closed called ws,omer,c plained tBe IexF:adjusnncnt process shc will ha e nc perwo who repa rcd thc Ica;;.r:u out a statemen!ith a lea}_adiiistment fortn to out deparrinent for review and}tcn she wdl>ubmit thatI1;OS(20]? Clesed olene clld re e ater leak said u fized but can't afford bill as she's unemployed Shz said fr end fi.ed leak adv form can be found online&mclude alireceiptsferrepairShesratedshewillgoonhnetoprintformandmmmtomorrovrVoformm2dedC?r'71'_O12 Closed Danielle wi Graca Commumiy Church 25i-33i-z660 pledges to tend p}ment for the full balance of 5534 92 est week. 10%10-Rec'd pm AI3C927%?012 Closcd Tha prepem is rcceiving a ta on 9l27 for non-pymt The ta is stamped with a pay by dare of IOi I The uater uill be shut off on I0/2 if pvmt is nocrcecived.This ro em didn't receie c a nonnal ta on 9/21 '""Oi 18/20I2 P P Cioscd i/lJ per mcter rcader,poss Ieal.-meter u movine prcm 000dOh27'201? C1o5ed lolena ca!led to ennfirtn pmt rec'd I t mgheA]so.n[ed to know if her cons h3c decreased significantly States sh:cannot find her Ieal:,has not cantac[edplumberforasctce[but rttav bt hcr nest stcp0'-'2 L'20l? Clostd Jolene ca!led&oa d pact due.Went o-er h en cons.her Sai s she hzs looked for]eaF:but cannot find one.Says she checked toilzu and smks also.Susltmayconsultv'plumher az cons continue tu increy,e.mcreasin,bill amt.OG'0'201 I Closed Jo'ene's daueh er:my pzid the past due S94?5 in otf ce today She doas kno c there is still a byance of S I S 00 for the Iaze CeeuS'?3,2011 Closed Jo!oae's daurh[er Amy-paid the past dua 5166 19 in office todaOA:12'20l I Closed 1o!ene's daughter Amy paid the pasi due 5109 75 in o$cc iodnvG'_.'19r2010 Closed Jolenc's davehter Amy called.shz ma ied a check earl zr this week not yet received Wil1 call Zl22 ro check if rzceived and if needed make ananeemzncsfromihzre 0?!'_1:2009 Ctosed Hold S/o-Jolene clld-w-ilI ca]] in a pymt for$120.14 on 7?i/09 prnmise kept 10iO3i2006 Closcd Hztcnsion-Jolene(253J35-2072)called 10/3i06$paid 51 SO 00 She said she w i(1 have ffie remaimng$180-4 paid 6y 10/6;06 tb08i02200( Closed Jofene callzd a2d paid 4i 10%OG ba]ance She reques;ed an e t to Si 10 06 She eill pay the remamin balance of 5130.3";then_1ier t c OS!31.2U05 CLOSED R[CD S16?72 IK DROP BOX-CS 253-5_7510003i31np0 CLOSED 1GLEVE CLLD A'p1C PY 4:T ON CARD€6331 B.4L5172 0, v.01272005 CLOSED IOI.F,\"E CLLD I\A1C PYMVTOV CARD 6331 BAk 1662] .Pp R18?61-CS UI3-AccouN Commenu(11!13!?Qt3- I 1 00 A1vt) Paoc 1 DI.A Page 32 of 67 Custom,erKo VOSJ77-000 Cu temzrVame JOLE E!LEXAVDER Sen ice Address ?O15 HE?ILOCK ST SE Phone l2i3)73;-7950 Date Status Comment 2,T 3,2004 CIASED JOLE\PGV.,LED.4\DbtADBppqTO SIS2.01 VIS.4.4PPR000DE970095 VH0;'19%200A CLOSBD JGLE?ECLLDIXh1CPY'>]1 T0\CARD=63ilI3ALq194.Ot .qpp 3g9699-CSi0'I 2004 CLOSHD BA LOGSIU-149 CHF2GL S20 NSF['Et.REP R.4 LOG=tO-010 C'OR PYbNT RF.VFRSAL CS1C?'152003 CLOSED FL LOGa10-010 ftEVERS6 929 PYMNT DUF TO NSF 2ECD BACK IO/pg,'09 F2EF AA LOG 10-L79 POR KSF FEE-CS10;1 20U4 CLOSF.D TAGGING DOOP.OR PY'M1.iT DUE OP 5199 Ol BY 10/19/01 OF R'ATER WILL BE TURNED OiI'FOR NO\PY OY\SF CHCK-CS09,'?9.200d CLOSHD ItECD$I%4 GI N DROP BOX-CS OS,04;2004 CLOSBU R-.'OS-OO:P.EVERSE0-i30'04YAYMENTPOSTEDTWICEKF07,'30 2004 CLOSED 5132 UI UROP BOX. C6 0!"022004 CLOSED S 185 67 (CASI-n PAID TOD:\Y AT 4 19PM-[C.'L.LED LS AND LF.FT b'IESSAGE TO HAVE THIS TUR.VED BACK Oti I ST THING I THEMORVNGCB Os%30 2004 CLOSGD I3:103-1 4 RE\70b'E>%liiO4 LATE FEE AS COURTESY TO CUSTO SER. VH0?-302004 CLOSED RECEIVED SIS6.31 FROM DRON f30X.WILL RE IOVE'Ii 04 L.4TE FLE:a:\D PU'C EXT O\TO 32,'04 VH12+19'2003 CLOSED 5193 3i (L4STERC.4RD.'APPR cS30315)PAID By JOLEKE PHO\E TODAY-LS CALLCD TO TC;RN WAI'ER BACK O\ CB0&1!?003 C OSED IOLEVE C.4LL6D I A\'D RfADE PAy\tE\T OF 5136.21 LASTERCARD.4.pPR CODE:67133i VHCRL2003CLOSEDF3ALOG03-061 CHRGL SF FEE OF S?0 DUE TO\SP RECD BACK OS i I REF R LOGc OS-012 FOR_8 PY T REVERS.4L-C i'S 122003 CLOSED RA LOG=OR-012 RLVERSE 07!?S PY11VT DCE TO hSF RECD BACK Q?.'I I iO3 RGF BA LOG 08-061 FOR Sp pEE-CWGSI22003CLOSEDT.4GGNG DOOR FOft PY\T DCl OF 518621 BY 08,'14iO3 IF\OT i.ECD B}'77fEt R'A1'[R\1'ILL BE il'R\'ED OFF FOA\'OV PAY ONSFCHCK-Clv c':25-2003 CLOSED 166.21IhDROPBOX CB Oi!13i3003 CLOSBD S149SIiSDROPBOX CB OI 272003 CLOSHD RECENED PAY-LFh`I q16d 31 CK 35g4 SIDE DROP BOX VH J i.'0'i200i CLOSED JOLE7 T GALLED i TO REQ TO HAVH Y\V/RECYCLE C.4LEt'DAR MAILED TO HER SNT OUI'OV Ir'07;Oi-CW'12!03i'3002 CLOSED I?0i,'02 RECD 5168 71 PY'VRKI IN SIDE DROP BOX-CR' J'OI/2002 CLOSLD 76? I1 Iit SIDE DROP BOX CB 0"30i200? CLOSED 164.31 IN FOP BOX CB 0=:311?00? CLOSED 64.31InDAOPBOX CB 03i11i2002 CLOSED 47499?INDROPBOX. CB L'03/200] CLOSED Sl?.14 LV DROP BOX. CB 09 25'2001 CLOSEU P,\Y"!4EVT OF S I61 04\4'pS pGT[N DROP BOX TFiIS MORNING CBOSIN1993CLOSEDKeatTimeBilimo-S•iceFee 213LKBAGS?;10 11 20 199' CLOSED W'[LLPAYIO?.8611i21 97B:V. 12i10i9711:1Y 1 i)!16'1997 CLO$F.D LE"CTER SE''T RE POSSIBLE LE.VC 1l'; 10 10 9'BILLII G TA 03[Ir 1997 CLOSFD 11ETR0 CODE ADDED 8:ll 97 ,U1'L'TLST NDIC.4TED TH.AT THE RESIDF\CF IS OV THE 58 1'LR Sl'STE\( UB-Account Commentc(1 I/73.2012- 11 00 AM) Page 2 DI.A Page 33 of 67 ti tility Billing Account History Report CITY oF_ _-=-/ Uscr Name bgoodso 1 City Name C q Aub Water r J p rea i n_oizo a- sosP WASHINGTON ccount Status: Aclive Total Acct Balancc: 490 67 Connect Date. 01;01;1950 Final Date: Deposits. 0 00 Refundr 0 00 Customer Name. .aLEX.4?DER,JOLEVE Owner name. ALEXANDER JOLENECustomerAddress: 20li HEMLOCK ST SE Service Address. 2019 HEVII,OCK ST SE AUBURN,WA 98092 Ilome Phonc.25g)737_7960 Cx[. i3usiness Phonc ( ) - Ext. Cnstomer\umber OOS477 000 Reference Number. 013436000000 Tran Date Tran Tvpe Amount Dcscription RTR S R STbI SR' YA'T?.X >llCC RCY' Current Balan<e Bv jen ice 39135 58 94 I6 13 14.i5 9 01 OA9 0.00 0.00 ll/1d2012 Balance 49U6i i9135 SS9d 1613 1475 901 0.49II/14 2012 Billmg 107 1 I193 5520 1613 7475 401 OA9I1/13i2012 Ad unment Li00 Latefee 1484 016 1 L09 2012 Paylnent 07 00 9.55 S3 77 -17 06 -]5 59 9.51 0.52101','2012 Balance A7516 374li SR.35 1.06 1.59 951 0.521017i20LBitling450163615552016.13 147 901 0.19IOi10'2012 Pa}Tnent 53ag,, 34030 -I1?.YO v2S4 -30.0> -1835 09810052012AdustrnentIS00l,atefcc 955 315 093 084 0.50 00309r122012Balance34.92 34030 11340 32.54 30D5 IS.35 09R09lIb=012 Billmg 1U',.51 1193 520 1613 14'S 9.OI 04909;10.2U12 Adjushnrnt ISAO Latcfce IIS3 00 0.58 0 5 0.33OSi21/2012 Pa.7nent 22.51 PointOfSalePa ment.XID=17A499600 -I413 -65.26 099 6.82 0.3] -3500OS15/20L Balance 54.92 3i096 1?0.46 16.13 2=74 Ii.83 080 250008/]53012 Billing 4L.a1 3I6.83 5529 1513 74.75 901 OA9080C,.!'_012 Adju.ttment 7500 Latefec 2.20 10.06 164 110Oli'S.20L Pa anent 15609 PomtOlSalcPa}ment,XIII=17234406413l09 15li 5.40 3?9 018OT,25.'?012 .4dju.svnent 250D ShutOffFee\'oPa} 5 0007/II;201? Balancc 2i3.60 14302 55.20 1613 1375 9.01 0.4907'1 I,?012 Billir.g 107 51 I 9i 55?0 IG.13 14.?5 9.01 0.490i'09:201? Ad,7anment IS.UO I.atefee IS00 07r09i2012 Adjusvnent 0.00 Intcrfund Trans;cr 06,2(2012 Pa}Tnent 2».00 'co Pay nent,XID=170334571.Mzrcha5S.48 -ll 0 52 33 97 -31 71 -7 g34 p qg06,13!2012 Balancc 7109 174.57 11052 339i 3177 193d 0.9806l13/2012 B llme 25420 16186 52.22 1537 1475 901 0.4906.'11 20I2 Ad ustment 1=.00 Latefee 1G2 750 2.3i 22] 3? UB-Account His[ory Lis[(Printed ll20@012- 5:08.PM) Page:I DI.A Page 34 of 67 Customer Vumber. OOR477 000 Reference lumber. 013<736000000 RouteSequenceSerial li3-0168i0-32235'99 ReadDafe Readino Consum tionP 1e[cr Stalus Acuvc ll'IS/2012 4.834 8g 09'17i?012 4.746 113 0^"1';301? 4.633 100 65/17/2012 45i3 j5 0:%19.?O12 4 478 1 l/I;2012 4.1i ip 11:172011 5.i57 q0 99 I_V201 I 4,337 40 2.lan_011 4?37 5 0.17;2011 4 62 a l 13 L011 4.240 19 01 1!3.%'011 3.22] li ll 192010 4?0; l Uy al/2010 4,139 25 0;:^0/?O10 4_1GA 3 O r20'?010 4,143 23 n;;i3010 4,L0 6 Oi!19n_G10 4.044 g ilrl4i?009 5.056 13 U9.17/2009 4,04S 9 0'llCi/2009 4,0?9 OS'ISn_009 4,013 lI n;n n_oo a.00 Ol,'U3009 3,99G 3 1Ir19 2008 3933 ll 04;IS!2008 3,972 Iq 07,'27i200S 3.953 16 0.19i?003 3.942 10 0-24/2008 3 932 I1 ni'';!?003 3.921 IS 1 L15120W 9Q6 15 Or;;18.2007 3.891 14 6°.'Ii'2007 3.877 Iq G.2'2007 3,863 0:'IS'?007 3.852 01.192007 3,840 4 11J?2!2006 3,826 7 09'15.2006 3,809 IS Oi?006 3."91 5 0=/1712006 3.776 li 0%'_72006 3 761 I1 U1ii0'2006 3.9 0 Z 12i0!2005 3.738 09I27200i 73G 13 UI3-Account Histnry List(Pnnted. ll?0,20L- 5:08:PA1) Pa c 13 I DI.A Page 35 of 67 c ry nu>>wa«r Ut lity Billing r iea nioviso z s.ss i PM a`1O°°"` Service Request .Form Request Nmnber 000489-11-2012 J,ast iJpdated By maclonnad Account Number: 008477-UUO Ou. 1 ]/9/2012 Account Status: Activc Naane JOLtiNE A ALEXANllER Ilomc Phone: (253)737-7960 I3illmg Address 2015 IiCMLOCK ST SE E3usmess Phone. AiJBURN WA 98092 Serv ce Address: 2015 HI:MLOCK S"I'SF; Request Date: 1 /9/2012 Requcst Descciphon:l2eceivcd requesl for a leak ad ustment. Please verify leak is fixed. Person wlto lixed it said he found tmderground water leak @ back of Itouse Lme went m der foundation. Jolene says leak was wider kifcl en Please cunfitni le 1c locatron 253-737-79(0 Secvice Date il/L3/2012 VetedCns Meters Routc-Seq Scrinl nb Register ID MXU ID Munufacturcr Model No Reading 2cad Dt Cons Nn OtDiqils Existing 1Vntcr 134-01(iH7(I 52233299 8]23R2)9 Unknowi I-i/4 4J 4746 tilcicr 17/?012 1l3 q Locanon Q i'ii i il Comments: JLID33 _l VY1(-..TE I t N i w vii(r Ar p •-{ LT%AI I 5 r x -T}-K: LCir1 K S U NJ-t2 ?t-F'E f-{o u s I t 1 Pr QI i -7N- %7,.D.S ' l rT C(i,.. , LF fi 1 L l,R S hf4 i 1 i- L'.f 5 i Wt- S 5 2 : lr Jl 7'I2d1'n 7N' i'F,-.f2 '7' 7 5, ftr, Tt./c I s Nd I UiT 1GF Di -1, 1NF TF, Lr tF11 W tta;0 "{' (g?2 UN17 (AN f%ft '7'}'c 1-40ut, Fol(ow up iieeded? yes no Sei•viced By__ Date . __ DI.A Page 36 of 67 Crt} Attb W der jJll ll,} 1 IYlj T Printcd 07/17/2012 5 32 26 PM nwdounad Se rvic e Request P'vrm Rcqucst Numbci 000726-07-2012 I„asl Updated 13y madomiad AccouutNumber OOR477-000 On 7/17/2012 AccrnulC Status. Active Namc 1pLL;NE A ALEaAND R tlume Phone. (2531 737-79G0 13illin ilddress. 2015 I IEVII,OCK S'C S Rusincss 1'honc AURIIRN VJA 93092 Scrwcc Adc6css 2015 HF;MLOCK S'1'SI; Reyuest T)a(e 7/17/2012 Reyu st Descriptio»:Please check if leak is tixcd Cans h.is doublcd. Prop has bee i t gged 2x tinance hf s tall<cd to o wim who says cann t find Ical< (but may n t havc consulted a plumbei yet) Nlcase conl ct owncr re• high cons tleal< sull eusts. Servaee D te 7/18/2012 VVntrrlGas 1Slelcrs Roule-Scq Scrial nn Rc;islcr ID M ff 11)ManuPnclurer MoAcl No Rcading RcTJ Dl Cuns No OfUigits lisitiung\Vnler 13A OIG870 32238299 822382)J Uuknn en P-3/4 4-I AG33 A1cicr 7/17!?012 100 q Loc:!linn OI11111L'llt5:J J r-_f-vA1 _ -- (, " UD` l'N_ `7 I NGC II`(U l C! - fc C `CY' A1 /F(G-'] OW CQhI I ti-I L( u' 1< . , _ /R.P 'l i • '. t , xn /a.`i- c rl fcr. I . - ;,c t_ cc r '.r 1 1:. ci (c u -' /1 10•.- c c r. eF( Fc ? _u n°cl c= <ru 'C'G -' v V f f Gi`e slG l ir G^ Pi flcnv up needcd? ycs no Serviced Il}L. -- (`.('_ U i'.c _ Z _" DI.A Page 37 of 67 QtyAubl atci ULl 1ty I lllg Printed 03/19/20125:3332PM . i,,,<i Serv cc Request Porm Rcqucst Nuntbet• 001117-03-2012 Last Updated Ry madoim dAccountNurobei° 00$477-000 C)n: 3/19/2012 Account Sta(us. Active N mc 10LL'M;i1 aV,F,X ND R Home Phonc (2531737-7960 I3illing Address 2015 1I Mi,OCli S'1'SE Busmess Phone: AUCiURN VA 98092 Serv ce Address 2015 HE[vll,OCK S"f SE 2equest Dale: 3l19/2012 lteqt est Descriptioyrls le k fixecl Coits came n high again i3rent spoke fo residenl iu Jau re poss le il: Serv,ce I,ite 3l20/2012 Nater/Gns ielers RoWo-Scq cnal No Regisfer 1D p-IXU iD Manufnclurer n{odol No Rcading RcaA llt Cous No Of Digifs E isling Nnter 134-U16870 ffi2387.9J 32235299 Uukuou•n P-3/d 4-1 d 178 dcler 3/19/2012 I , ___ Locatmu: I i f;;'i i,. f. I Commeuts: I I r I IE Mr-irr I' S rnavii•, ;. 1,, ) •' `iz''rn G _ J 1 L u li ; [_I =r la- 7=r'l sv,r- WNti. oJ t1- Pil4 5 a v p,r y S F_ l— - fl- LGr-1 77+G- w1rH- 5v tr - c,Ty r s Nv k;111Ls G J `TN C;r' S >>i= Follu iip nceded? yes io Serviced By _J i Date:_.>.' DI.A Page 38 of 67 City Aub W,tcr Ufl ll'.y B11 IY1 Printed 01/23/2012 532.48 PM nd°'nnd Service Reqtiesl Farin Rcquest Number OOQ619-01-?_Ol2 L st Updt(ed By m doimadElccountNunibcrOOR477-000 Oii• 1/'l3/2012 Accomrt Stahis. Achvc Nt me JOLLNE A AL YAND:R I lome Phone (2531 737-7960 13illing Address. 2015 HTiM1.00K ST SE Bus ncss Phonc AUBURN WA 98092 Scrvicc Address. 2015 HL MLOCIC S"C Sl: Requcst Date I/23/2012 KequcsC Dcsenption.Check for Ical< or misre<id Cous camc m I igh,cr Uian usual. SeiviceDate 1/24%).Ol'2 1 1NntmlGnx'felers Rou[e-Scq Serial No Itegis(cr II, 7I bIXU ID anufac(urci 4odcl Nu Rc acLn,n, Rcad! Cons u Of Digils / J Gxisling lVater 134-D16R70 214C G Ihiknown l-3/6dJ 4417Icterf. . —___.. I/17/2017. 50 Q Location r O 1 ) r,. 9 r1 n l—_ 1 \Z II.,C` ;.- -..1 i:,i:,. ,_ Cotnntents: f C u r !^ r( T hec:G 1 i `f v oce c e. r<</J r a Me 't r' i a ' I iv li Rlc/ S UCV I/ CLDr'I,cc IDcr , / l t c cl 1u i^rSr r-( r PXG' 'Q id c r `r 7 C2 tC'2CJ j- - i Polluwul ieedcd yes no ServiccdB7" ,.<ti i>ite. 't"<< DI.A Page 39 of 67 crrv>r ' lU B URN Peter B. Lewis, Mayor bVASI I I N(.1(lN 25 West Maln Sfreet + Auburn WA 98007-4498 t www aubumwa.gov + 253-931-3000 Vovcniber 14. 2012 Jolcnc Alcxandcr 2015 [emlock St Sf? luburn WA y8092 Sul>ect Lealc Adjustment Request (Account #Q08477-000) 1)e,u Ms. Alcxander, i'l c C'aly ofAuburn Utility Ucplrtene it is in rcccipt ofyour requcst Cor a water lcak ad ustment. Per nuburn Administrativc Pohcy 10p-52 .i water le k is defined lo occur on tlte service line betwcen the C ty wate meter and the point where the Ime enters the boilding l ased on a review uf the submiticd dociunentatimi, ihis Ic k does not f ll wuhm this deGnition. Thereforc, we are uuablc to process an ad,ustment al this timc Yow requcst i ets furwardcd to Ihe Pubhc Works Commtttec for furdxcr revtew and dctcrminallon Qnce a d tc has been cstabli hetl for Ihis rev cw, we will contact you so that you mny nttend thc meet ng if ynu woulct hke to f you are un ble to pay ihis bill m ts eutirety, please cootact our office lo make a plyment arrangement t(253) 931-303R Sincci , 3rcnda C',00dson-Maore Utifitics Customer C re M n cr Gity oF Auburn AUBURN M ir r inN •c u inr n i F_i DI.A Page 40 of 67 iI i i n, , rt. ; . . n i i v i l i ii, f I r. I ', 1I'. 1 l 1 1 y 7. i-_ i ; r i. l.. i i ;, J Il- , j f r^ r l il F _ c. E. z r DI.A Page 41 of 67 CRYOF * * ADMINISTRATIVE WASHINGTON POLICY AND PROCEDURE TITLE: UTILITY SERVICE WATER LEAf< SUBJECT UTILITY BILLING & COLLECTION ADJUSTMENT INDEXNUMBER 100-52 EFFECTIVEDATE SUPERSE ES PAGE PREPAREDBY MAYOR'SAPPROVAL11/7/11 OS/16/11 1 of 3 SHELLEY COLEMAN 10 PURPOSE To prowde a procedure for approval, calculation and ad ustment ot water and sewer charges Single Famdy & Non-single family account classifications) where excessive water consumption can be attributed to a water leak For this purpose, a water leak is defined to occur on the service line between the City water meter and the point where the line enters the building 2.0 ORGANIZATIONS AFFECTED 3 0 REFERENCES 4 0 POLICY 4 1 Customer must request adjusiment in writing by completing a request form located at the Finance Department in City Hall or the City website Required information shall include a. Name, service address where leak occurred and account number b Description of leak and date repaired c. Copy of repair bill or materials receipts d Signature of customer 4.2 Upon receipt of the completed request form, a representatrve of the City Water Division wtll confirm, through visual check of the City meter for flow and pressure, that the Ieak hasbeenrepaired 4 3 A water ad ustment may be granted, following confirmation of repair, iF the leak is determined to be on the service Iine Finance personnel will adjust the water chargo for no more than two (2) water billing cycles (4 months), if consumption is billed bi-monthly;or 3 billing cycles (3 months), if consumption is billed monthly Water adjustments are limited to a $500 maximum, see section 4.6 Single-family account types will have water only adjusted Only non-single family account types are eligible for sewer adjustments.See section 4.3 1 for sewer ad ustments. 4.3.1 A sewer adjustment may be granted for non-single family account types where the customer's sewer bill is based on the water consumption Sewer adjustments may be made for leaks not entering the sanitary sewer An adjustment to the City sewer andMetrosewerchargeswillbeconsideredprovidedthattheWatertechniciancanconfirm that the additional water volume was due to the leak and did not enter the sanitarysewersystemFollowingconfirmationofrepalr, Finance personnei will ad ust no more DI.A Page 42 of 67 TITLE INDG%NO.A n wisrRnnve UTIITY SERVICE WATER PAGEPOLICYANOPROCEDURE2OfLEAKADJUSTMENT100-52 than four (4) billing cycles (8 months) if water consumption is billed bi-monthly, or 6 bdling cycles if water consumpUon is billed monthly. 4.4 The consumption usecl to determine the leak ad ustment amount will be the actual consumption from fhe same bill cycle of the previous year 4 4 1 For new owners or renters occupying the residence for less than ona year, the consumption used to determine the leak adjustment amount will be one of the followmgiAnaverageofthewaterconsumptioninthethree-complete billing cycles immediately proceeding the bill cycle in which the lea4<began ii In the absence of three complete billing cycles, the waier consumption from the previous occupants for the same billing cycle in the previous year iii If neither of the above is applicable, the system average For the applicable customer classification will be used. 4 5 One leak ad ustment per 12—month period per account will be authorized. {f an additional adjustment request is submitted for an account in the next or following year(s), the Utility Accountmg Manager wtll consult with the Water Utilify Engineer to determme if the City wiil requ re the customer to complete extensive repairs to the service line and/or fixtures 4.6 Customers will be eligible for a leak adjustment if the total dollar arnount of the adjustment for bofh water and sewer is greater than $50 00 (or $25.00 for a water only account), not to exceed a credit of$500 QO for water only ad ustments 4.7 Leak ad ustments shall have ihe following required approvals. a) 1,000 or less — Utility Accounting Manager b) Greater than $1,000 and less that $10,000— Finance Director c) Greater than $10,000 — Mayor 4.8 If the customer disputes the decision made by the City in which the disputed amount exceeds $500 00, he or she may submit a written request to the City of Auburn Finance Director for an administrative review of the adjustment by ihe City Counctl Pubhc Works Committee. Additional leak adjustments will be considered by the Public Works Committee up to 50°/a of the remaininc water portion over $500 Recommendations for leak ad ustmenls made by Public Works Committee will be submitted to ihe full City Council for final considerahon and approval Such request should identify the property, descnbe the leak and repair, and state the basis for the request for an administrative review The Finance Director must receive the written request for administrative review within 15 days from the date the City posted the ad ustmeni to the account Pending the decision on this review, the customer who reyuests such review must continue to pay the disputed charge as billed until the written decision of the Finance Director is provided A decision of such an adminislrative review wiH be provided within 30 days of receipt of the wntten request for admmistrative rewew Upon the written decision of the Finance Director, if an accounf has been incorrectly charged, the account wdl be adjusted accordingly to cover all billmgs occurring dunng the administrative review and all billings DI.A Page 43 of 67 ADh71NiSTRATIVE TITLE INDEX NO roucraNOaaoceouRe UTIITY SERVICE WATER PAGE LEAK ADJUSTMENT 100-52 3 of 3 that preceded the date of receipt of the written request for review, in accordance with Citypolicy I DI.A Page 44 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: 2012 Annual Comprehensive Plan Amendments Date: November 28, 2012 Department: Planning and Development Attachments: Memorandum 2012 Annual Comprehensive Plan Amendment Summary Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development Other: Planning Commission, Legal Councilmember:Wagner Staff:Dixon Meeting Date:December 3, 2012 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 45 of 67 Page 1 of 3 Memorandum To: Councilmember Rich Wagner, Chair, Public Works Committee Councilmember, Bill Peloza, Vice- Chair, Public Works Committee Councilmember, Wayne Osborne, Member, Public Works Committee From: Jeff Dixon, Principal Planner CC: Mayor Lewis Kevin Snyder, Director Planning and Development Department Date: November 27, 2012 Re: Review and Discuss 2012 Annual Comprehensive Plan Amendments and Planning Commission Recommendations PLANNING COMMISSION ACTIONS 1. October 17, 21012 Planning Commission Hearing: The public hearing on the first group of comprehensive plan amendments consisted of those proposed to the Comprehensive Plan Map (CPM) and those affecting plan Policies and/or Text (P/T) as follows: Case Number CPA12-0001 (unless indicated): A. Policy/Text Amendments P/T #1 – Auburn School District 2012-2018 Capital Facilities Plan P/T #2 – Dieringer School District Capital Facilities Plan 2013-2018 P/T #3 – Federal Way School District 2013 Capital Facilities Plan P/T #4 – Kent School District 2012/2013 – 2017/2018 Capital Facilities Plan P/T #5 – City of Auburn 2013-2018 Capital Facilities Plan P/T #6 - Comprehensive Transportation Plan Revise Chapter 2 – “The Street System” • Revise (eliminate and replace) Table 2-3 “Future Roadway Capacity Improvement Projects and Cost Estimates” • Revise text pages 2-14 thru 2-15 to be consistent with updated Table 2-3. • Revise Figure 2-6 “Roadway Improvements Alternatives” to be consistent with updated Table 2-3. DI.B Page 46 of 67 Page 2 of 3 Revise Chapter 5 – “Policies” • Update policies: TR-19, TR-20 & TR-21 related to Level of Service, TR-23 related to concurrency, TR-28 related to finance, TR-59 related to parking and TR-163 related to transit. B. Map Amendments CPM #1 – Comprehensive Plan – Revise Electrical Service Facilities Map No. 6.1 2. November 7, 2012 Planning Commission Hearing: A public hearing on the second group of comprehensive plan amendments consisted of the following: A. Policy/Text Amendments P/T #7 - Comprehensive Plan Revise Chapter 14 – “Comprehensive Plan Map” related to economic development strategies areas • Revise pages 14-25 through 14-28 to incorporate advancement of economic development strategy areas. • Related changes to articulate “Manufacturing Villages” & “Innovation Partnership Zones (IPZ)” • Add reference to Map No. 14.3, “Economic Development Strategy Areas” • Revise Policy III.J related to “Problem Areas” and “West Auburn” to clarify meaning of “Local Serving” and “Region Serving”. B. Map Amendments CPM #2 (File # CPA12-0002) Map amendment to Map No. 14.1 – River Mobile Home Park (HCA Management) to change the comprehensive plan designation from “Public/Quasi-Public” to “Moderate Density Residential” of approx. 6.36 acres of adjacent property Parcel # 0004000098. The mobile park is located at 3611 “I” ST NE. CPM #4 (File # CPA12-0004) Map amendment to Map No. 14.1 – Auburn School District to change the comprehensive plan designation of 14 parcels; two parcels totaling 0.63 acres located SE of the Auburn High School from “Office Residential” to “Public/Quasi- Public” and to change 12 parcels totaling 1.74 acres located NW of the school from "High Density Residential" to "Public/Quasi-Public". The school is located at 800 4th ST NE. CPM #5 Add new map No 14.3, “Economic Development Strategy Areas” 3. November 20, 2012 Planning Commission Hearing: A public hearing on the third group of comprehensive plan amendments consisted of the following: A. Policy/Text Amendments (None) DI.B Page 47 of 67 Page 3 of 3 B. Map Amendments CPM #3 (File # CPA12-0003) Map amendment to Map No. 14.1 – Locke Property to change the Comprehensive Plan designation from “Single Family Residential” to “High Density Residential” for a 1.88-acre parcel #0921059132. The parcel is located at 12130 SE 310th ST. SUMMARY OF PLANNING COMMISSION RECOMMENDATIONS Attached to this memo is an updated Summary Table outlining the 2012 Comprehensive Plan Amendments (Map and Policy/Text Amendments), staff’s recommendation, and the Planning Commission’s recommendation for each amendment. The Planning Commission is recommending approval of all items except one, for which both the staff and the Planning Commission’s recommendation is for denial. BACKGROUND MATERIALS Also included is the 2012 Comprehensive Plan Amendments working binder. In the front of the binder you will find an index to the contents of the binder. The binder is organized into the following 5 sections: • Staff Reports/Presentations; o (Separate staff reports by hearing date and separate for private applications) • Environmental Review: o (Environmental decisions and environmental checklist applications) • General Information and Correspondence; o (Notice of hearings, publication and notice of application submittal deadline) • Comprehensive Plan Map Amendments; and o (Copies of Applications and supporting materials received and illustration of map changes) • Comprehensive Plan Policy/Text Amendments. o (Copies of changes to narrative with changes shown or by replacement document (CFP’s)) PLANNING & COMMUNITY DEVELOPMENT COMMITTEE (PCDC) ACTIONS - PRIMARY COMMITTEE Annual amendments were previously discussed with the PCD Committee on June 25, 2012 at which time the draft docket and draft schedule were reviewed. Also, a reporting of the status of Annual Comprehensive Plan Amendments processing occurred at the September 10, 2012 and November 13, 2012 PCDC meetings. At the November 26, 2012 PCD Committee meeting staff reviewed and discussed the Planning Commission recommendations. PW COMMITTEE DISCUSSION At the December 3, 2012 Public Works Committee meeting, staff will review of the proposed Annual Comprehensive Plan Amendments and the Planning Commission’s recommendation on those amendments. If you have any questions on the 2012 Comprehensive Plan Amendments please contact me by email at jdixon@auburnwa.gov or at 253-804-5033. DI.B Page 48 of 67 Ye a r 2 0 1 2 A n n u a l C o m p r e h e n s i v e Pl a n A m e n d m e n t ( C P A ) S u m m a r y (C P M = C o m p r e h e n s i v e P l a n M a p A m e n d me n t ; P / T = P o l i c y / T e x t A m e n d m e n t ) Cr e a t e d : S e p t e m b e r 9 , 2 0 1 2 Re v i s e d N o v e m b e r 2 6 , 2 0 1 2 Page 1 of 3 CP A # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes CP M # 1 Ma p N o . 6 . 1 Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 2 - 0 0 0 1 , C o m p r e h e n s i v e P l a n – Re v i s e E l e c t r i c a l S e r v i c e F a c i l i t i e s M a p N o . 6 . 1 Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n October 17, 2012. No public testimony. CP M #2 Ma p N o . 1 4 . 1 , Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 2 - 0 0 0 2 , A m e n d C o m p r e h e n s i v e P l a n Ma p N o . 1 4 . 1 – R i v e r M o b i l e H o m e P a r k ( H C A Ma n a g e m e n t ) r e q u e s t t o c h a n g e t h e c o m p r e h e n s i v e pl a n d e s i g n a t i o n f r o m “ P u b l i c / Q u a s i - P u b l i c ” t o “M o d e r a t e D e n s i t y R e s i d e n t i a l ” a n d r e z o n e f r o m “P 1 , P u b l i c U s e ” t o “ R M H C , R e s i d e n t i a l M o b i l e Ho m e C o m m u n i t y ” a p p r o x . 6 . 3 6 a c r e s o f a d j a c e n t pr o p e r t y f o r r e p l a c e m e n t o f m o b i l e h o m e s p a c e s an d a s s o c i a t e d r e c r e a t i o n a l v e h i c l e p a r k i n g di s p l a c e d b y K i n g C o . R e d d i n g t o n L e v e e E x t e n s i o n an d S e t b a c k P r o j e c t . M o b i l e P a r k a d d r e s s i s 3 6 1 1 “I ” S T N E . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n November 7, 2012. Dan Delue, Attorney for applicant testified in favor of the request. CP M #3 Ma p N o . 1 4 . 1 , Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 2 - 0 0 0 3 , A m e n d C o m p r e h e n s i v e P l a n Ma p N o . 1 4 . 1 – L o c k e P r o p e r t y r e q u e s t t o c h a n g e th e C o m p r e h e n s i v e P l a n d e s i g n a t i o n f r o m “ S i n g l e Fa m i l y R e s i d e n t i a l ” t o “ H ig h D e n s i t y R e s i d e n t i a l ” an d r e z o n e f r o m “ ‘ R 5 , R e s i d e n t i a l ” ’ t o “ R 2 0 , Re s i d e n t i a l ” a 1 . 8 8 - a c r e p a r c e l . T h e p r o p e r t y ad d r e s s i s 1 2 1 3 0 S E 3 1 0 th S T . De n i a l D e n i a l P C H e a r i n g c o n d u c t e d o n N o v e m b e r 2 0 , 2 0 1 2 . R i c h H i l l A t t o r n e y for the Applicant (also see memo) and Eli Berman, Agent for the Applicant testified for approval of the request. Randy Smythe and Kristy Byarlay, two neighbors, spoke against approval of the proposal. PC went into closed deliberation session and upon returning voted 6 to 1 to go with the staff recommendation and recommend denial of the request. In response to a question, the Planning Commission cited concerns about creep of expansion and about traffic as main factors. CP M # 4 Ma p N o . 1 4 . 1 , Co m p r e h e n s i v e Pl a n Fi l e N o . C P A 1 2 - 0 0 0 4 , A m e n d C o m p r e h e n s i v e P l a n Ma p N o . 1 4 . 1 - A u b u r n S c h o o l r e q u e s t t o c h a n g e th e c o m p r e h e n s i v e p l a n d e s i g n a t i o n o f 1 4 p a r c e l s ; tw o p a r c e l s t o t a l i n g 0 . 6 3 a c r e s l o c a t e d S E o f t h e Au b u r n H i g h S c h o o l f r o m “ O f f i c e R e s i d e n t i a l ” t o “P u b l i c / Q u a s i - P u b l i c ” a n d r e z o n e f r o m “ R O , Re s i d e n t i a l O f f i c e ” t o “ ‘ I , I n s t i t u t i o n a l ” ’ a n d c h a n g e 12 p a r c e l s t o t a l i n g 1 . 7 4 a c r e s l o c a t e d N W o f t h e sc h o o l f r o m " H i g h D e n s i t y R e s i d e n t i a l " t o "P u b l i c / Q u a s i - P u b l i c " a n d r e z o n e f r o m “ R 2 O , Re s i d e n t i a l ” t o “ I , I n s t i t u t i o n a l ” i n a n t i c i p a t i o n o f a fu t u r e h i g h s c h o o l r e d e v e l o p m e n t . T h e s c h o o l ad d r e s s i s 8 0 0 4 th S T N E . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u cted on November 7, 2012. Jeff Grose, Executive Director of Capital Projects testified in favor of the request. DI.B Page 49 of 67 Cr e a t e d : S e p t e m b e r 9 , 2 0 1 2 Re v i s e d N o v e m b e r 2 6 , 2 0 1 2 Page 2 of 3 CP A # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes CP M # 5 Ma p N o 1 4 . 3 Co m p r e h e n s i v e Pl a n Fi l e N o C P A 1 2 - 0 0 0 1 , A d d n e w C o m p r e h e n s i v e P l a n ma p t o s h o w E c o n o m i c D e v e l o p m e n t S t r a t e g y Ar e a s . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n November 7, 2012. No public testimony. P/ T # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes P/ T #1 Au b u r n S c h o o l Di s t r i c t C a p i t a l Fa c i l i t i e s P l a n (2 0 1 2 – 2 0 1 8 ) In c o r p o r a t e A u b u r n S c h o o l D i s t r i c t 2 0 1 2 - 2 0 1 8 Ca p i t a l F a c i l i t i e s P l a n , a s p a r t o f t h e A u b u r n Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t ed on October 17, 2012. Mike Newman, deputy Superintendant testified in favor of the request. P/ T #2 Di e r i n g e r S c h o o l Di s t r i c t C a p i t a l Fa c i l i t i e s P l a n (2 0 1 3 – 2 0 1 8 ) In c o r p o r a t e t h e D i e r i n g e r S c h o o l D i s t r i c t C a p i t a l Fa c i l i t i e s P l a n 2 0 1 3 - 2 0 1 8 a s p a r t o f t h e A u b u r n Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d on October 17, 2012. Judy Martinson, Superintendant testified in favor of the request. P/ T #3 Fe d e r a l W a y Ca p i t a l F a c i l i t i e s Pl a n ( 2 0 1 3 – 20 1 8 ) In c o r p o r a t e F e d e r a l W a y S c h o o l D i s t r i c t 2 0 1 3 Ca p i t a l F a c i l i t i e s P l a n , a s p a r t o f t h e A u b u r n Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n October 17, 2012. Due to conflict with other City’s meetings, Sally McLean, Assistant Superintendant for Business Services and Tanya Nascimento, Enrollment and Demographic Analyst, submitted a letter in favor of the request. P/ T #4 Ke n t S c h o o l Di s t r i c t C a p i t a l Fa c i l i t i e s P l a n (2 0 1 1 / 2 0 1 2 – 20 1 6 / 2 0 1 7 ) In c o r p o r a t e K e n t S c h o o l D i s t r i c t 2 0 1 2 / 2 0 1 3 – 20 1 7 / 2 0 1 8 C a p i t a l F a c i l i t i e s P l a n , a s p a r t o f t h e Au b u r n C o m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t ed on October 17, 2012. Gwenn Escher-Derdowski, Enrollment and Planning Administrator, testified in favor of the request. P/ T #5 Ci t y o f A u b u r n ’ s 6- y e a r C a p i t a l Fa c i l i t i e s P l a n 20 1 3 - 2 0 1 8 In c o r p o r a t e t h e C i t y o f A u b u r n ’ s 6 - y e a r C a p i t a l Fa c i l i t i e s P l a n 2 0 1 3 - 2 0 1 8 , i n t o t h e C i t y ’ s Co m p r e h e n s i v e P l a n . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n October 17, 2012. No public testimony. DI.B Page 50 of 67 Cr e a t e d : S e p t e m b e r 9 , 2 0 1 2 Re v i s e d N o v e m b e r 2 6 , 2 0 1 2 Page 3 of 3 P/ T # Ti t l e De s c r i p t i o n St a f f Re c o m m e n d a t i o n Pl a n n i n g Co m m i s s i o n Re c o m m e n d a t i o n PC D C Re c o m m e n d a t i o n City Council Action Notes P/ T #6 Re v i s e C h a p t e r s 2 a n d 5 o f t h e Ci t y ’ s Co m p r e h e n s i v e Tr a n s p o r t a t i o n Pl a n Co m p r e h e n s i v e T r a n s p o r t a t i o n P l a n Re v i s e C h a p t e r 2 – “ T h e S t r e e t S y s t e m ” Re v i s e ( e l i m i n a t e a n d r e p l a c e ) T a b l e 2 - 3 “ F u t u r e Ro a d w a y C a p a c i t y I m p r o v e m e n t P r o j e c t s a n d C o s t Es t i m a t e s ” Re v i s e t e x t p a g e s 2 - 1 4 t h r u 2 - 1 5 t o b e c o n s i s t e n t wi t h u p d a t e d T a b l e 2 - 3 . Re v i s e F i g u r e 2 - 6 “ R o a d w a y I m p r o v e m e n t s Al t e r n a t i v e s ” t o b e c o n s i s t e n t w i t h u p d a t e d T a b l e 2 - 3. Re v i s e C h a p t e r 5 – “ P o l i c i e s ” Up d a t e p o l i c i e s : T R - 1 9 , T R - 2 0 & T R - 2 1 r e l a t e d t o Le v e l o f S e r v i c e , T R - 2 3 r e la t e d t o c o n c u r r e n c y , T R - 28 r e l a t e d t o f i n a n c e , T R - 5 9 r e l a t e d t o p a r k i n g a n d TR - 1 6 3 r e l a t e d t o t r a n s i t . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n October 17, 2012. No public testimony. P/ T #7 Re v i s e C h a p t e r 14 o f t h e Co m p r e h e n s i v e Pl a n Co m p r e h e n s i v e P l a n Re v i s e C h a p t e r 1 4 – ‘ C o m p r e h e n s i v e P l a n M a p ’ re l a t e d t o e c o n o m i c d e v e l o p m e n t s t r a t e g i e s a r e a s Re v i s e p a g e s 1 4 - 2 5 t h r o u g h 1 4 - 2 8 t o i n c o r p o r a t e ad v a n c e m e n t o f e c o n o m i c d e v e l o p m e n t s t r a t e g y ar e a s . Ad d t h r e e p o l i c i e s r e l a t e d c h a n g e s t o e c o n o m i c de v e l o p m e n t s t r a t e g y a r e a s a n d t o a r t i c u l a t e re l a t i o n s h i p t o “ m a n u f a c t u r i n g v i l l a g e s ” a n d In n o v a t i v e P a r t n e r s h i p Z o n e s ( I P Z ) Ad d r e f e r e n c e t o M a p N o . 1 4 . 3 , “ E c o n o m i c De v e l o p m e n t S t r a t e g y A r e a s ” . Re v i s e P o l i c y I I I . J . r e l a t e d t o “ P r o b l e m A r e a s ” a n d “W e s t A u b u r n ” t o c l a r i f y “ L o c a l S e r v i n g ” a n d “ R e g i o n Se r v i n g ” . Ap p r o v a l A p p r o v a l P C H e a r i n g c o n d u c t e d o n November 7, 2012. No public testimony. DI.B Page 51 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: 2013 Sidewalk Repair Project Areas Date: November 27, 2012 Department: Public Works Attachments: Memo Vicinity Map Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memo. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Wickstrom Meeting Date:December 3, 2012 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 52 of 67 Page 1 of 1 Memorandum Date: November 21 2012 To: Pete Lewis, Mayor Public Works Committee Members From: Seth Wickstrom, Street Systems Engineer CC: Dennis Dowdy, Public Works Director Dennis Selle, City Engineer Ingrid Gaub, Assistant City Engineer Pablo Para, Transportation Manager James Webb, Traffic Engineer Re: 2013 Sidewalk Repair Project Areas Staff anticipates $200,000.00 will be available in the 328 fund in 2013 for sidewalk repairs. Staff recommends that this budget be used to fund a capital project that will fix potential tripping hazards in areas of the City that have a high concentration of pedestrian traffic, sidewalk damage, and citizen complaints. The attached map shows the areas that staff is recommending be repaired with this budget. Staff anticipates that construction of this project would occur during the summer/fall of 2013. DI.D Page 53 of 67 DI.D Page 54 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4885 Date: November 27, 2012 Department: Public Works Attachments: Resolution No. 4885 Budget Impact: $0 Administrative Recommendation: Finance Committee recommends that City Council adopt Resolution No. 4885. Background Summary: EQUIPMENT RENTAL DIVISION The City no longer provides municipal probationary services and has no further need to transport inmates to either correctional institutions or treatment centers. The van providing this service is a piece of specialty equipment that can't be utilized by other departments. 6050A - 2008 Ford Prisoner Transport Van - VIN: 1FTSE34P48DB09651 Fixed Asset: 55000 6050A FACILITIES DIVISION The City no longer has a municipal court and has no further need for a walk thru metal detector. Metal Detector Walk Thru (Control Screening) - Serial Number: 90980709 Reviewed by Council Committees: Finance, Public Works Councilmember:Partridge Staff:Dowdy Meeting Date:December 3, 2012 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 55 of 67 ----------------------------- Resolution No. 4885 Page 1 of 3 RESOLUTION NO. 4885 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL WHEREAS, the City of Auburn has a number of items which are no longer of use to the City; and WHEREAS, it would be appropriate to surplus the property and dispose of it by auction or other sale mechanism, or to dispose of it, in whole or in part, through gift to another governmental agency or an appropriate charitable non- profit entity, as deemed most expedient by the Mayor. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows: Section 1. Purpose. That the property identified below is declared to be surplus, and the Mayor is authorized to dispose of and convey such property through appropriate sale or donation to another governmental agency or charitable non-profit entity. Public Works Department Equipment Rental Division: DI.E Page 56 of 67 ----------------------------- Resolution No. 4885 Page 2 of 3 The City no longer provides municipal probationary services and has no further need to transport inmates to either correctional institutions or treatment centers. The van used for this purpose is a piece of specialty equipment that can’t be utilized by other departments. 6050A – 2008 Ford Prisoner Transport Van - VIN: 1FTSE34P48DB09651 Fixed Asset: 55000 6050A Facilities Division: The City no longer has a municipal court and has no further need for a walk thru metal detector. Metal Detector Walk Thru (Control Screening) – Serial Number: 90980709 Section 2. Implementation. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2012. CITY OF AUBURN DI.E Page 57 of 67 ----------------------------- Resolution No. 4885 Page 3 of 3 ________________________________ PETER B. LEWIS ATTEST: MAYOR ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney DI.E Page 58 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: November 27, 2012 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:December 3, 2012 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 59 of 67 NE 4 P g Ev o @u m us Z E v; oE C tl m nE E° os _ a gs E n n n E p ga m6 4 n cE i _ or _ _ P. o E' Q u ' m E 4 S f u Y F S 5 0 z z° i I __ E - 8 U a. o OiQ f m E O Y0O ' O ` u W u ,_ u' n m rv v u rv 6Q 0 Y m rv ti rv rv G o o° - mo o.; a N vrc 6 _ € rymN X 3 m NY3fo o: ZN m c E 1 t E E F oF E t F . u . a r i m E E i ti ' C . o. oo e u 3 - e E u . 5 ra o P F Y e e C f E ' c 9 E u U E N a p . 2 3 9 ; u 3 C a a y . N 5 4 S P € S E F i g - I c E .. S. 4 e E a f—_ ; a E@ Ei . 3 rv K r E ry I r' e ' I e '. n E U Y44r 9 O T 9 9 I Eo O a o a E E . n o o :_ aa S . a n _. . mar- . o. I m r v n. o m rv _' ____-._.¢ F a_ S: U U U U V U U U W r rv m c n in n m a J DI.F Page 60 of 67 CAPI7AL GROIECT STATUS REGORT Prqecl8u0get P) Oesign Comtmcpon nonN Tmm Gmup SIreelFunds Toltl Enimahtl Flms Pro ect40. Proj.NO. LonlioNOescriplion I1J1 (1 2YD5/ID1 Waler(U0) Sewer C3 Slorm a32 Olher BuEgef Cmb %COmpkte Ativ ue Compkle Oate Maneg¢r Sbtuv S.2])I Wellantl Milivalien MonilorTn:z pro!ecl¢an annual pecjeq lo omFleieNerepulr m=nlmm.lonno i mnViarkiscomplem,exeveran0ma'.nlanan[e ol tne na!ba-.! p,pl`cr:z in VE 1-yea•planl19UtOAT.toaS s... I . .,]= 5c] 1<33?s t`L'ti n+.e-.pe.»a Ci ofinupvaeeS°Cd'3 LY. S cza Fra•EO v c 3'.: a-1J _.::fl_^. c!s It 5. 8u0ga s ovm x lor mul•IC'.z onineN n tl .dec apryanaa! ea•sor!nrsloyearpmresz eung=_!,oIheccmprof94M151NWandFmnao 2012 only is 55 i 50.Ronl PermM1S revire I e Ciry io I'n o me..;,.s m,+.e r ea, stree Nw eorr'eo.-vnese i E.'a- IDsDro,ac.eilmm ie;emctles:gn Ife]Graciz) Roaiv ymnnectmnfrcm]mto9plsantlpe•mnMnpp°otl x=sociz!etlwil 1i02,6d6 1285.1ID openlolocallreKrconly.WOrkisnesriy11 1A . ea,ledzlslreelmr itlorA'31ree1 iID2a a Fl < D5,99J R,188 (Developerin 9,89.P1 9654,009 1 OM. 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N'ork is annupa!etl b Cegin v.e_k ol p_[iN Acetlemv Bmsrer Pumo Sbf en TRS F'yT=wll uptle e:•eFla:¢I p II CPU909 ex stin Work i_In suspenslon v.ailinq on me!=_nalBPRCSIa!iminiM1eACatlemy - 3$26255 3.SI6.Y55 3.1681?5 100°i, Sep-12 0°/ Jaml4 Vontlrak promrementNbrkisanLppeleOm eqrnwiL=r sPrv w d:Pa In OItlBI'b TEEI!!< fww tlemanes n iaix anuary DI.F Page 61 of 67 o.e ra_. __ '"_'CAPRAL PROlE4 STATUS FEPORT Pmject0utlgel S) o,ev ne:e emb.eao crovp sbeetFUnas Tota iotal Esiimatetl Finizh Pmiect No. Proj.NO. Loce[iem9escriptian ry 31 t021ID5/10J Water(d]0 Sewer d3p Starm 6J2) OtM1er Butlgef Cosis %Compkte 4tiv.0ate Cempkfe Oafe ManagerWelltlmorovents- Sbtus T2namiszion Lines' Tnis crp iz R=_!ir-p`as=_ofa ary F i^cl entl wi0 replace water 14 r.5 Gem hx Welll Slblal e 16 CP0915 yowardROadCCrto>ion or,m t.cq969' FaCltlymaccemmodafel e 8314 4 2,'S.501 2J31556 Op9 Oclq2 n°;. ep F:e-mnstmOicnnaeGn3 g scFOiuletltm lawmenl oi W=p t ThI=_pmj=ctvnll bn 6tM1 also oporatl=iry=exisimg sorm fine en W SV=_I SE lo acmmmotla!e fhe Well 1 I'1'.p ovemenls. 30t111]C'NW dP5 Cieanino. T¢pro,n vtll wmole e iM1e rzmoval CGHOB o setl 9slorm aa3° I I50 G9 35 P0 P°le"«°' :'isetllomm lale;hipontlsi .rJ! gM1O e.I.. CiN tl 0 .,,. Mar-i3 pcLl wrkaur,noiM1esumm=_rc12913tl uemcleanmedncbaonoa5lreelSNEasIev,alerlevekVTllcy{' Wellllmomvenents-W II Reolac=ment rnl;pro ect.n re+asuna;e orreplace 3 CP0915 Wsll solM1ail![sn5untlionaltull 2ii6_EB 2 E,566 p4000pC GGY Ma- CesgnvrorFUnde ay P o,'ec 5caFacit/antl:om0lv emotlRica iotslp 3 eo13 Lce anlicipaletllo euntl_tconsWeLOnmIneHowartlRoatlCormslonCanhol2%3.Fecifi:/. 30H Storm P' 1 R ReoUcemen PpaaeO 23 CP1ID9 Tr,r-nie Mllconslmcls or rsn3g= ovemeNS..nM mre=t 1E50 0 t65] tT8310 i0"5 pr-13 Designvmrkuntlerv,avem snol e r.w v-a _ee anuapa zemee de.wn<,,,croninis yxar Lea Hlp Sa/e Routesto Sc eols Imomveme This prul°'-++IIwm0le e Z2 CP1II0 nalkiog mules 3 e'' Desiqn work untlerway r mcimnmvt^_ven=r;a brsa:e leHazel,viotlqem LeeYi11_lem, lFederali P2p,O9J Gp0.09' 30°4 qprv13 qu ll Tmon antiopatetl m20131o_tlunnglrye snfP nerMitltlle5c oclalon 161h L59 q5) qg:greeme.1 vn h P50 for iheu Ave SE an SE?12 S. pe;lmn ol IM1e w rh rs wmpleL- FW mer Welllieltl lm TM1is oro=cbxll¢tlane m Fhazes The firs pM1axa tA vAI mmmleL sst ga6on oltie F ImerWellli>IE o aetem,n=me req iir=a anxtys sa2 Teeshmaletl ras5 ar^fo:he?M1ase V.2; CP110) a n anllinn omorae neer]N lo wlA re i 2 ZCO 00 Ihel Ilwa rngnis.PFaset6w.11 2?OOG00 699.i a 30`H Varv G 3 onlyantlwllperevisetlwfien M= mple atl:ilnoanat354nqpmgra na-+ _ molhe _, p,z0. Cor.sul!a„ nM1a=E woh s unp=m-f u ell as dn al:ema!ives analysis antl pumFl 5 tls!a i5run0e evalueLOn. Phaz=2 wll comple@[pe pqy¢al impmvemen s- q bumWavSOUNPtl [' Impmv ¢n[z d5[ree(,em TMS p me,yy,l c nslmq a new Sireel IigM1kqg<ysLm.lanrlicepcd metllan P40 E30 1t CP1116 island atl=sionstetlmibOClo6 1 1il0900 ISle e) v.alk.rebra,;qnafexislingutiliy 100,9p0 °-p,e]J o 0,g]p <0°'. Jul-f3 OcFt: Dunstlon : nsultanitle_i gn work a untlerv.ayoolas.entl motl8rce ions fo ee ez3iing Feoerap sionalatL oguwo 51. Th3pmject al5c Inrlutl=s=_publr atlu[a!ion elem_n(o 0'tl lnan saleN_ DI.F Page 62 of 67 CAPITA PROIECT 57q7U5 REPORTa, rn.o . __ ProjectBUGget S Oesign Constrvc ionontV TohlGroupSneefFntlsTotalEafimatetl PinisM1 PmjectYo. Pmj.NO. LocellonNescription L3 tpPI1 A103 Wafer 4]0 Sewer Elt Storm(692 O[her Butlgel Cosis :f Cemplefe qtiv.Jate Cemplefe pete Manager SfflusluurnWavSOUtM1CCrzar Imorovemenfs-F"rSt SE Hemlock SL SE 2 epE<pp25LP11t9Thispmecivnllwae;.qWC4eNSen Fir antl Hemlo:t S^ee!5 hom?Ixne= ' BdS Tla) : p33 B44 3033,949 400 !I. '+606560 L Otl-< pursdcn Gnsulian`tlesgnwort-un0ezoevmSlanesantlinJudesnstlewalks M nJre_ILOEOna.lmn=if n.p¢. ents entl InK311 d M1 w 5ianal ai HemlO[Y.ol WellElmurove enir 5 CSIIA Thlspro eclwillmnsaunan=_w OinIYn9loM1OUSea=_ISndygep^re or 9138 Ii8 12<0]59 an tlismJec ion epu.cm_N. Sa?+` Ap-14 punsdon Consul!aN tl^3:gn vm k is untlereav AWS/M SL SE-Inslallerl pmleCr-tl ItlnumHWSantlMSireetSEl - ea Mmslbni.uMneHmenAWSmrnmaonmImrovementa w St SE IcompleaTIIISIOr1'I^IImiI1pIPIB ip µg[k 11Po/MSLSE reslnc lel li.rtnrravpmenL2) CP1024 onlybnrrqmvaaemsatlhe gO,OG mnliMroM-iCanq le eatnl=rseclicnp=rOplion2sel_etetlby EG.0 4 i00000 ap¢; SeF-' Idayli Truong qyySIMStSEPre-Dezign Pref minaryupb[Works Commitlee lo unligu att n intl Im•y lnl u!I einlxrse[0aaeressaonyanas :e y c _omplNe pnrlOVlion?was¢IeNetlyyll- c LnTmikee J'.i.e2912,Fnal!les:r nvm in.ferwy Nn4r.ent3i 9qranlvncsre.ietetl Lakelantl HII s Res n 1 b5i12 oeiymi¢n is In mocess. Im ene 24 W0165 Th srP°Ie^II pmvitle oaccus mpnovEmevL=a41;te;_=_=_rvoir 4 ODW e90,009 4 0000 ]Si6 Ju3;? 6_c-13 vonCreY IIM1eLakelendMAkBOOSN_rSOdmp neiiensfneludmgpactrgs , e uporaoeg am faco.ry memr aions rnp o emems_ wen s uooraae 29 CP062G 'sp;o;enwllcons mracxwv.¢II I51.90a_bryscP.tl noemergx,cyger=ramr 3 5190 ii1 00 p90 Jae-13 Cec^] Le_ Consultaotecop noinF ocezs.and J iin(x:enn caFSpiLy 2009 Galewav Pro'ect 30 CP0906 m sp:o;eciwJlconshuctacew t09,000 oalewaysgnalEesiVaAeyHigbvay ° C-eeFUn 00000 1 9U40 39°'o Holtl aoltl e Eosementecqniutionrom01e1ed Pmrn and:akeTaposParkwsy enholtl I6NSFIEYH PetlesVien unaerc oz 3, eaz9n 'n.,o ..0 xpea=sra sFnia - nr: m a eNS l J85.0?p P. 9 rem Q 1 NEaziVanzy l'31=) 0fl590r 9ppODCO EC'v: Hola Hcltl ponstloo 5tltle. .all tl w:llE p tlt 25 N gnway T 51 1 and h?BNE rstl ompleie esign.e mnmental psrmMirtg.wst nonh o!f e W M1tle Frver entl consimc!ion. CPSTDiAL 819I,53P t9.635,i3] ]BJO.11S 0.92].063 J0,5o06B9 60.oy 53 ]G,660,909 DI.F Page 63 of 67 oxi c.,o,_, .__.SOS PROGRAM STATU$pEPORT Pmjecf Butlgef f5) onty pesign Conshuction Gmup LocalSireet IDtal No. P oJ.Nq ocalioNDeSC ipfivn 11:1 Funtls tOl Water a)07 Sewer l31) Stoim 932 OIM1er To1alBUtlne Es}imatetl 9. Pinisp ProjectCoclsCompleleAtiv.Date hGOmplete Oatc Manager Sbtux012LocalStreetPaaem^N Reconsfmcfion. Thi3]c_Y'rvi'rl_h,3b.lild E 3 tl IEh'-iy ei¢cenl pavemxnl cn local5reels 33 CP1301 M1r:.igqoutt_GAymclutlmg J6tecbewn2ntlantl4N5i.9E 0.090 500.000 1tB,5W 1,9@B,580 1.595]9 100'& Juo-:2 g25y Na WGr4 snea:rymmpl=leon2?ndElr±eISE22ntlSL..E blmn M and R 6L 6E 1' W¢kslmm anJ on 2EINHl2]In Siree loca mpsl]tNMl2BIM1 S.SE Eas o!F 51.SE Fostlway wpB on J SlveelSE Is u tl_rwaWateratlslcrmImprovercsniswillalso ee cem izied on mzse.ireeis Ofher SOS Pre"eds CP12 6.Pxvaincu Fslc mo.G lo IJlq 533 qp 6eats aatl vedays.539500 533,op9 WicYSrom ForsiawzseeCP]96 00t2505Pmg2mTOtalz 16P9`Ep ppGilOG i'.3,500 zsoaaso >,i s DI.F Page 64 of 67 OTHER PROJECTS-ACTION By OTHER COMITTEEu ,..-,._ r. __. Design Constmction Total No Pmj.No. LocaHOnlDescri tion Estimatetl °e Finlsh S aH ActionPTotalButlgeCostsCompleteAdvDate%Complete Date Manager Committee StatusAuburnVallevHe5 ' N$'t Imomvements Th:s pro?ct will comple!e paBing lol.access walerACP1210serviceandsewerserviceimpmvemenistothe 1i94fip 15},635 iD0?S Jun-12 t00'6 Nov-12 DunsJun MSC FinalPayisinprocessCilyspropertylocaledai4910qStreetSEas requiretl or the lenant agreement with Aubu•n Vallzy Humane Society. C Hall NVJ Plaza I Ths pm eC wAI renovate the NV'eNrance m Clty 0 CP7175 Hall simAar Io I F rerent improvemenls on Ihe soufh side ot City Hall Work will intlude new 4'S,i 4585]0 99% Apr-73 Sep-13 Chambedain PCDC ConsWtant wo rk is on holdpavementuptlatedIrgMm9_ADA Ramp upgratles antl new r;y Hall s.onaoe Wa f tl' -P tl tr' K' ks. This pmjec}II mmpleta ihe design of Ihe C CPO6'I6 tlowntownPetlestrianKioskandinstallihese 101000 116,050 1p0",e Deo12 Jul-13 Vondrek PCDC Bltl ocuments are being finalized WSDOT appmval forsimcWresatupfo9locationswithinteDownrowm m sln¢tion is pe tlingarea. hbrk will Ce co;np:etetl by King Counry Securetl funtlinpFensterLeveePro' t Is Imm d Grants and matchino storm luntls Planning hasDC%Ot6 T is pro z t w ll mmple!e nevi levze improoements 9i9 pp 1 255 00 60°; N A su miltetl foran atltlihonai J2ik In SRF funding whi.hontheFensterLev=e along ICe Green Rrver P-14 ?ndeaen PC C vo pe firalizatl until this/all Pre-Desgn work is complefe The Agreement with King Caunry is being exewtetl TOTALOTHERPROJECTS 1,695.56] 2,D07,255 DI.F Page 65 of 67 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: November 27, 2012 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:December 3, 2012 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 66 of 67 Public Works Committee - Action Tracking Matrix Next PWC Est Comp. No.Item Description Contact Review Date Date Sta[us A SidewalH Program funding Sources Para 1/]./13 Pending initial dlccusslon with the Committee for 2015-2016 budget g Track mmpleted project on the 2012 Active Capital Improvement Projects Map Gaub Ongomg-Quarterly updates,next one in January C Fulmer WeI6Field Feasibility Study Updates Repp 12/17/12 Initial study finding are not yet completed p Tums on Red and Flashing Yellow Arrows- Preparing Inventory of Right Turn Arrows, recommendation forCoztEstimateforSins Para 12/17/12 12/17/12 si na e and cost estimate.E System Develo ment Char es SDCs Re 11/1/2013 Yearl Review of SDCs Updated 11/27/2012 5.01 PM DI.G Page 67 of 67