HomeMy WebLinkAbout12-03-2012 Public Works Agenda
Public Works Committee
December 3, 2012 - 3:30 PM
Annex Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Public Works Project No. CP1224* (Wickstrom)
Permission to Enter into Consultant Agreement No. AG-C-428 with Jacobs
Engineering Group, Inc. for Engineering Services for Project No. CP1224, 2013
Local Street Pavement Reconstruction Project
C. Public Works Project No. CP1211* (Truong)
Approve Final Pay Estimate No. 2 to Small Works Contract No. 12-12 in the
Amount of $0.00 and Accept Construction of Project No. CP1211 Downtown
Sculpture Garden
III.DISCUSSION ITEMS
A. Leak Adjustment Request - Appeal* (Coleman)
Alexander Leak Adjustment Request
B. 2012 Annual Comprehensive Plan Amendments* (Dixon)
Review and discuss the 2012 annual Comprehensive Plan Amendments and
Planning Commission recommendations.
C. Review Arterial Street Needs (Para)
D. 2013 Sidewalk Repair Project Areas* (Wickstrom)
E. Resolution No. 4885* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Declaring
Certain Items of Property as Surplus and Authorizing their Disposal
F. Capital Project Status Report* (Gaub)
G. Action Tracking Matrix* (Dowdy)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
Page 1 of 67
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
November 27, 2012
Department:
Public Works
Attachments:
November 19, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the November 19,2012 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:December 3, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 67
Public Works Committee
November 19, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, Engineering Aide
Amber Mund, Street Systems Engineer Seth Wickstrom, Finance
Director Shelley Coleman, IT Acting Director Reba Stowe, City
Attorney Dan Heid, Financial Planning Manager Martin Chaw, Jennifer
Wynkoop from Landau Associates, Steve Kelly from Boeing, Adam
DeBruler from the Auburn School District, citizen Scot Pondelick, and
Public Works Department Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There was an agenda modification transmitting three items to the
agenda, Ordinance A, Ordinance No. 6439, Resolution B, Resolution
No. 4883 and Discussion Item I, Resolution No. 4882.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the November 5, 2012
Public Works Committee Meeting, as amended.
Vice-Chair Peloza requested the words, “of property value” be added
to the statement “maximum dollar per $1000.00…” so the statement
reads, “…maximum dollar per $1000.00 of property value” on page 5
of 9, second paragraph. Vice-Chair Peloza also requested that the two
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decimal places be shown in the figure $1,000.00.
Vice-Chair Peloza requested the following paragraph be included on
page 6 after the second paragraph, “Vice-Chair Peloza, who is a
member of WIRA 9 and co-chair of Watershed Ecosystem Forum,
confirmed that at a recent forum meeting the group approved the
$327,000.00 allocation to the Fenster [Levee] Project that was ahead
in the planning and design processes. The forum made this
recommendation to the SRFB in support of their December Meeting.
Motion Carried Unanimously. 3-0.
B. Right-of-Way Use Permit No. 09-45 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 09-45
Amendment No. 3 for Boeing for 6 Additional Monitoring Well
Locations.
Engineering Aide Mund was present. There were no questions from
the Committee.
Motion Carried Unanimously. 3-0.
C. Right-of-Way Use Permit No. 12-40 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-40 for
the Optimist Club Santa House.
Engineering Aide Mund was present. There were no questions from
the Committee.
Motion Carried Unanimously. 3-0.
D. Annual On-Call Agreements (Gaub)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve the Annual
On-Call Professional Service Agreements and Amendments for
2013.
Assistant City Engineer Gaub explained that the overall contract
amount for the year is not tied to any particular budget until task orders
are issued. Each task order is required to have an approved
budget. The total amount of the contract for 2013 is a maximum not-to-
exceed amount needed in case there are a higher number of tasks or
high value tasks that need to be completed in 2013, in response to a
question asked by Chairman Wagner. Assistant City Engineer Gaub
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stated there are also several current tasks that are assigned to the
contracts that will carry in to 2013 and those amounts are not showing
in the expended to date column.
Assistant Director/City Engineer Selle explained how the on-call
agreements are budgeted.
Motion Carried Unanimously. 3-0.
E. Public Works Project No. CP0915 (Gaub)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council award Contract No.
12-04 to Scarsella Brothers Inc. on their Low Bid of $1,511,957.00
plus Washington State Sales Tax of $64,412.33, for a Total Contract
Price of $1,576,369.33, for Project No. CP0915, Well 1 Transmission
Main.
Assistant City Engineer Gaub was present. There were no questions
from the Committee.
Motion Carried Unanimously. 3-0.
F. Public Works Project No. CP1216 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Final Pay
Estimate No. 1 to Contract No. 12-17 in the Amount of $142,331.10
and Accept Construction of Project No. CP1216, 2012 Arterial &
Collector Crack Seal Project.
Chairman Wagner asked if the crack seal material tracks on to
vehicles right after it is applied. Street Systems Engineer Wickstrom
answered the contractor used a product to seal the material after it
was put down and that he is unaware of any claims filed in regards to
this project.
Assistant City Engineer Gaub responded to questions asked by Vice-
Chair Peloza regarding retainage payments to the contractor and the
budget status sheet.
Motion Carried Unanimously. 3-0.
III. ORDINANCES
A. Ordinance No. 6439* (Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington,
Adding New Sections 8.08.175, 8.08.182, 8.08.183, 8.08.184,
13.06.355, 13.06.364, 13.06.366, 13.06.438, 13.20.438, 13.20.444,
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CA.A Page 6 of 67
13.20.448, 13.48.085, 13.48.094, 13.48.096, 13.48.098 of the Auburn
City Code Relating to Utility Classifications
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that City Council introduce and
adopt Ordinance No. 6439, as amended. T
his ordinance was discussed prior to the Resolutions section of the
Agenda.
City Attorney Heid explained that in preparing the Master
Agreement/Provisions for the Municipal Utility Services on Trust Lands
staff determined that a separate class of utility customers must be
generated because the City does not currently have code that
supports separate treatment for non-lienable properties that receive
utility services. A separate class of utility customers was created for
each of the utilities that the City provides. City Attorney Heid stated
that the classes had to be created for each utility individually because
not every customer has all of the utilities.
City Attorney Heid said that included in the Ordinance are
mechanisms for enforcement of the utility bills through a deposit rather
than liens, as discussed at previous Public Works Committee
meetings.
Heid stated that the code update applies to not only the Muckleshoot
Tribal Lands, but also to lands on the reservation owned by native
peoples and federal government property or any other property the
City cannot lien. City Attorney Heid answered questions asked by
Chairman Wagner regarding a termination clause. Heid stated that the
new classes of customers would be permanent until changed by the
City Council and there is no termination clause.
City Attorney Heid addressed questions asked by Vice-Chair Peloza
regarding the waiver of deposit for humanitarian purposes, under the
code. Heid noted that the waiver is for only the deposit and not the
utility billing.
Member Osborne asked if the deposits would need to be collected
from existing federal government customers. City Attorney Heid
responded that the deposit is required from new customers only.
The Committee and City Attorney Heid discussed defining the term
“hardship.”
Finance Director Coleman discussed the existing standards for the
senior, low-income, disabled utility program and recommended
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applying similar standards to the hardship waiver. The Committee
agreed. City Attorney Heid stated that the same criteria may be used
even if the low-income/disabled status may not be applicable.
Chairman Wagner and Member Osborne asked that it be clarified that
the deposit would be required for new customers only. Finance
Director Coleman noted that the draft policy for administration of non-
lienable accounts does speak about new applications and customers
with accounts not in good standing who move to new accounts. City
Attorney Heid stated that is can be included in the ordinance as well.
Motion Carried Unanimously. 0-0.
IV. RESOLUTIONS
A. Resolution No. 4874 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Setting a Public Hearing to Consider the Vacation of 2nd Street NE
Between 1st Street NE and 3rd Street NE and the Alley Between 2nd
Street NE and 3rd Street NE, East of E Street NE, within the City of
Auburn, Washington
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4874.
Engineering Aide Mund was present. Assistant Director/City Engineer
Selle answered questions asked by Member Osborne regarding the
coordination of termination of utility lines.
Motion Carried Unanimously. 0-0.
B. Resolution No. 4883* (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Enter into a Master
Agreement/Provisions for Municipal Utility Services on Trust Lands
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4883, as amended.
The item was discussed prior to Resolution A.
City Attorney Heid noted that there were two issues that were not
clearly endorsed by the attorneys for the tribe that are included in the
agreement, one being the indemnification language which suggested
revisions was going to be provided by the tribe’s attorneys but has not
yet been received by the City. The other issue was language which the
City did not accept regarding the ability for the tribe, on behalf of itself,
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for its members, to challenge the designation of the storm water utility
versus a tax. The tribe was notified that the City did not accept the
language.
Vice-Chair Peloza noted his hesitation to forward the agreement to the
full Council without the issues noted by City Attorney Heid
resolved. Heid explained that the Council may endorse the agreement,
which may never become operative if not signed by both parties.
City Attorney Heid stated that the resolution had been modified,
adding the language “or designee” to Section I on Page 1, because
under City Code the City Engineer is able to sign these types of
agreements.
Vice-Chair Peloza noted an error in Section II. City Attorney Heid
stated that he will make a correction.
City Attorney Heid explained that the Muckleshoot Tribe has said that
they have relationships with other tribes that would still fall within their
authority, in response to a question asked by Chairman Wagner.
Chairman Wagner asked why residential property is the only type
identified. Heid answered that the specific agreement is for residential
development by the tribe and differs from the ordinance previously
discussed.
Chairman Wagner asked how the reduced deposit will be
calculated. Finance Director Coleman stated she will have guidelines
and a policy developed. City Attorney Heid spoke about a tribal
guarantee of deposits.
Assistant Director/City Engineer Selle answered questions asked by
Chairman Wagner regarding the possible revisions to plans that may
be required on extensions inactive for a period of six months.
Assistant Director/City Engineer Selle responded to questions asked
by Chairman Wagner regarding the Utility Right-of-Way Easement.
City Attorney Heid stated that the Fire Marshall, VRFA, is a necessary
partner in the City’s building code requirements, in response to a
question asked by Vice-Chair Peloza. Heid stated that this agreement
is a standard development agreement used by the City.
Assistant Director/City Engineer Selle said that service area limits
coincide with the City Limits boundary, in response to a question
asked by Member Osborne. City Attorney Heid noted that if the City
Limit boundary were to change the VRFA service area boundary
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would expand with it and noted that the agreement would only apply to
properties within the City Limits that are provided utility services.
Vice-Chair Peloza asked that all figures in the agreement include a 2-
digit place holder.
Chairman Wagner asked for a definition of “performance period.” City
Attorney Heid suggested changing the language to read, “Through the
term of this agreement.” The Committee agreed.
The Committee and City Attorney Heid agreed to change the language
in Section X from “mutually negotiated” to “mutually agreed.”
Assistant Director/City Engineer Selle explained that part of the fee
developers pay the City helps to cover the cost of construction
inspection, in response to a question asked by Chairman Wagner.
Finance Director Coleman answered questions asked by Chairman
Wagner regarding solid waste service and the requirements for the
tribe if they were to initiate their own solid waste service.
Vice-Chair Peloza asked that the words “of Washington State Law” be
added to the second sentence in Section XX.
City Attorney Heid answered questions asked by Chairman Wagner
regarding Section XXV, Governing Law. Heid pointed out that it is to
the City’s advantage to have any questions of law regarding the City’s
agreements decided in King County Superior Court rather than
Federal Court. The Committee and staff discussed the different
language that has been used in agreements with the tribe in the
past.
Member Osborne asked if the agreement needs to be approved by
any other entity other than the Muckleshoot Indian Tribe. City Attorney
Heid stated that right now the agreement will only go back to the tribe
for approval.
The Committee and staff discussed the addition of a termination
clause.
Member Osborne asked about the addition of inclusion of System
Development Charges (SDCs) in the agreement. Assistant
Director/City Engineer Selle stated specifics about SDCs are stated on
page 12 of the agreement.
Motion Carried Unanimously. 0-0.
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V. DISCUSSION ITEMS
A. Financial Options Available to the City of Auburn (Coleman)
Finance Director Coleman stated that in conjunction with discussion of
the financial options, the Mayor requested that Public Works staff
present a portion of the Transportation Program.
The Committee discussed Discussion Item B.
The Committee reviewed the materials provided by the Finance
Department.
Mayor Lewis discussed the options available to use to generate the
$5M needed to fund the preservation of the arterial and collector
streets. These options include the B&O tax, regulatory license fees,
the Metropolitan Parks District, a combination of B&O, regulatory
license fees, and a $20.00 annual car tab fee for the Transportation
Benefits District. Mayor Lewis answered questions asked by Vice-
Chair Peloza regarding how the regulatory license fees are
calculated.
Chairman Wagner noted a combination of options may be
implemented. The Committee discussed the options used by the City
of Kent.
The Committee reviewed the Local Business Tax Rates (B&O) that
other jurisdictions have instated. Mayor Lewis asked Finance Director
Coleman for a comparison of what other jurisdictions are charging for
regulatory fees.
The Committee and Mayor Lewis discussed the types of businesses
that would be affected if a B&O tax were to be implemented.
Member Osborne asked if the City could make sure any revenue
generated from a B&O tax, regulatory fee, or car tab fee would only be
used to fund a Transportation Benefit District. Mayor Lewis confirmed
that to be correct. Mayor Lewis stated that he feels there should be
two restrictions on any method to raise money, the first being the fund
will go directly into Transportation and the second being if any
equivalent or superior funding source is approved in the future, the tax
and/or fees will sunset. The Committee agreed. The Committee and
Mayor Lewis discussed when and how the sunset would work.
The Committee and staff reviewed the changes to long-term
liabilities. Mayor Lewis, the Committee, and Finance Director Coleman
discussed future bonding debt.
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Finance Director Coleman stated that before any debt is issued that is
not voter approved; a funding stream should be identified to make
repayment. Coleman pointed out that long-term leases go against the
City’s debt capacity.
The Committee and staff reviewed the Utility Tax Rates on Inside City
Utilities spreadsheet.
B. Arterial Street Preservation Needs (Para/Wickstrom)
Transportation Manager Para distributed a handout outlining the
Arterial/Collector Street Funding Scenarios, a map showing the
remaining arterial and collector street work in the current program and
a map showing the projected pavement condition in 5 years without
additional funding.
Director Dowdy explained that the handout covers what the City’s
estimated 5 year needs would be and the cost of bringing the system
back to a PCI of 70 over a ten year period and the revenue needed to
bring the system back to a PCI of 70 over a twenty year period.
Transportation Manager Para stated that the $6.2M per year funding
will bring the system back to a PCI of 70 in approximately twenty years
and $6.7M per year funding will bring it back in approximately ten
years, in response to a question asked by Chairman Wagner.
Director Dowdy said that if the City receives no additional funding a
good part of the streets needing patching and/or a thick overlay will
need to be rebuilt and the streets needing a thick overlay will need
pavement patching.
Mayor Lewis spoke about various measures other jurisdictions are
taking to try and cover cost of maintaining their street systems.
The Committee and staff discussed the cost of various pavement
treatments. Director Dowdy reported that the cost of chipseal is
approximately $12.00 per square yard and a thick overlay is
approximately $35.00 per square yard. Mayor Lewis pointed out that
there will be a decreased opportunity to treat the roadways with
chipseal and overlays over the next five years. Director Dowdy stated
that in the valley, the cost of a rebuild can reach $185.00 - $200.00 per
square yard and on the hillside the cost is approximately $100.00 per
square yard.
Chairman Wagner asked staff to prepare a document that lists the cost
of pavement treatments and some examples of completed
projects. Mayor Lewis asked for cost estimates to be added to the
maps.
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C. Ordinance No. 6421 (Coleman)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING ORDINANCE NO. 6339, THE
2011-2012 BIENNIAL BUDGET ORDINANCE AS AMENDED BY
ORDINANCE NO. 6351, ORDINANCE NO. 6352, ORDINANCE NO.
6362, ORDINANCE NO. 6370, ORDINANCE NO. 6378, ORDINANCE
NO. 6379, ORDINANCE NO. 6400, AND ORDINANCE NO. 6410,
AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2011-
2012 BUDGET AS SET FORTH IN SCHEDULE "A" AND SCHEDULE
"B"
The Committee supported introduction and adoption of Ordinance No.
6421.
D. Resolution No. 4873 (Coleman)
Auburn Area Chamber of Commerce Contract
Mayor Lewis verified that the contract is the same as last year’s,
following a question asked by Chairman Wagner.
Mayor Lewis answered questions asked by Vice-Chair Peloza
regarding the work the Chamber does to support the Airport.
The Committee supported adoption of Resolution No. 4873.
E. Resolution No. 4879 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Agreement for
Services with Washington2 Advocates, LLC for Consulting Services on
Various Municipal Functions, Tasks, and Projects
Mayor Lewis verified that the contract is the same as last year’s,
following a question asked by Chairman Wagner.
Mayor Lewis responded to questions asked by Vice-Chair Peloza
regarding the report provided by the consultant.
Chairman Wagner asked the Mayor to provide a public statement
regarding the return for the City from the agreement.
The Committee supported adoption of Resolution No. 4879.
F. System Development Charge Review (Repp/Chaw)
Utilities Engineer Repp provided the Committee with an overview of
System Development Charges (SDCs) presentation.
Utilities Engineer Repp discussed the options available for the next
steps regarding SDCs. The options that are available to the
Committee are leaving the SDCs in the current state, change the Page 10 of 13
CA.A Page 13 of 67
SDCs in relation to what other similar utilities use, or staff can perform
a detailed analysis looking at the SDCs and how they relate to the
City’s existing infrastructure and capacity related capital projects.
Chairman Wagner discussed the benefits of subsidizing
growth. Chairman Wagner pointed out that there has not been
analysis done on how much the City gets from REET, how much the
City gets in new roads, and other benefits, or an effort to analyze if
“growth pays for growth.”
Chairman Wagner pointed out that some jurisdictions do not apply
SDCs for all of their utilities. Member Osborne spoke about comparing
the cost of building a home in the City versus other
jurisdictions. Chairman Wagner pointed out that there are several
different types of developments that could be examined, such as
warehouses or other businesses, in trying to determine the benefits
that the City gets from growth, and such an analysis would be time
consuming.
Chairman Wagner requested an analysis detailing all of the costs
associated with building a home, all of the fees, all of the SDCs, all of
the hook-ups, and all of the other fees charged to a developer or home
builder, to be reviewed in approximately a month. Chairman Wagner
asked that notes regarding what other jurisdictions charge be
included. Utilities Engineer Repp spoke about some of the difficulties
in comparing development costs between jurisdictions. Chairman
Wagner suggested that for any jurisdiction where a comparison is not
feasible, to make note of it, “not comparable.”
Utilities Engineer Repp explained that staff is recommending that the
analysis of SDCs be performed according to industry standards and
use the City’s capital projects and plant worth. Chairman Wagner
asked for the City’s current asset worth and the City’s capital facilities
plan is to determine what percentage of the SDC pays for “buying in”
and what percentage pays for new growth and replacement. Chairman
Wagner stated the Committee needs to get a context for how much
contribution the SDCs make to the capital budgets of each utility as
compared to the rate payers bond debt for the utilities.
Chairman Wagner also would like the Committee to review of lieu of
payments and lieu of assessments, administrative procedures for
crediting SDCs, waiving SDCs and another processes that affect the
SDCs.
Utilities Engineer Repp answered that there is no annual rate increase
for the SDCs, in response to a question asked by Member Osborne.
Vice-Chair Peloza requested that yearly review of the SDCs be added
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to the Action Matrix. The Committee agreed.
Utilities Engineer Repp stated that staff may need assistance from a
consultant to complete the analysis. Utilities Engineer Repp suggested
that staff return to the Committee with preliminary scope of items and
work that will be needed. Chairman Wagner agreed.
Chairman Wagner asked if there is a template that is used to calculate
SDCs credits the Committee can review. Financial Planning Manager
Chaw stated that there is no template because the credits depend on
the community and what the priorities are. Chaw explained some of
the benefits of having a lower SDC to be an incentive for economic
development.
The Committee determined the cost of new water supply should be
included.
Chairman Wagner stated that staff should establish a separate rate
class for satellite systems. The Committee agreed.
G. Capital Project Status Report (Gaub)
Item 9 – CP207A – A Street NW Corridor – Phase 1: Director Dowdy
stated that there will be an Executive Session held at the Council
Meeting to review agreements, in response to a question asked by
Chairman Wagner.
Item 14 – C524A – SCADA System Improvements: Chairman Wagner
asked if the project will be finished in December 2012. Assistant City
Engineer Gaub answered that it will not, the project will extend into
2013.
Assistant City Engineer Gaub reported that the three test sites are up
and running and staff is working through minor issues so that as the
rest of the sites come online, the transition will go smoothly.
Chairman Wagner asked if the project will remain under
budget. Assistant City Engineer Gaub answered that there have been
some change orders, but over all the project is generally under budget
at this point.
Item 15 – C201A – M Street Underpass Project: Assistant City
Engineer Gaub reported that there are some delays due to weather
and delivery of the bridges so the road opening will likely be in March
or April and completion of all construction will likely be in July, in
response to a question asked by Chairman Wagner.
Assistant City Engineer Gaub reviewed how the railway tracks will be
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raised, in response to a question asked by Member Osborne.
H. Action Tracking Matrix (Dowdy)
The Committee requested item A be removed because it is complete
and to add yearly review of the SDCs.
I. Resolution No. 4882* (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
Requesting Congress to Stop Federal Budget Sequestration from
Going into Effect
This item was discussed prior to Discussion Item A.
The Committee supported adoption of Resolution 4882.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 6:03 p.m.
Approved this 3rd day of December, 2012.
____________________________ ______________________________
Rich Wagner, Chair Jennifer Cusmir, Department Secretary
ddw
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1224
Date:
November 27, 2012
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council grant permission to enter into
Consultant Agreement No. AG-C-428 with Jacobs Engineering Group, Inc. for
engineering services for Project No. CP1224, 2013 Local Street Pavement
Reconstruction project.
Background Summary:
The 2013 Local Street Pavement Reconstruction project will reconstruct 0.7 miles of
local streets (shown on the attached map) as part of the 2013 Save Our Streets (SOS)
program. This work is funded by the 103 (Local Street) Fund. Storm drainage
improvements will also be constructed on the project streets to address local storm
drainage issues. This work is funded by the 103 (Local Street) Fund. The 432 (Strom
Drainage) fund will pay for the design work necessary to connect the new storm drainage
improvements to existing storm drainage transmission lines.
This project will also replace deteriorated and undersized water mains and replace a
sanitary sewer line as shown on the attached map. This work will be funded by the 430
(Water) Fund and 431 (Sewer) Fund respectively.
The 430 fund will also pay for the street restoration improvements on V St SE between
3rd Ct SE and 4th St SE. This section of V St SE is in good condition and not part of the
scope of the 2013 Save Our Streets program. V St SE between 2nd St SE and 3rd Ct SE
is currently scheduled to be chipsealed as part of the 2013 SOS Program. This chipseal
work will be complete under a separate project and paid for by the 103 fund. This work
on V St SE is contingent on the available budget in the 430 (Water) fund. See attached
map for more detail.
City staff has selected Jacobs Engineering Group, Inc. to provide design services for the
above-reference project. The Not-to-be-Exceeded amount for this agreement is
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 17 of 67
$266,300.
Construction of this project (CP1224) is anticipated to start in June 2013.
The 2013 SOS program will also overlay 0.1 mile of local streets and chipseal 1.3 miles
of local streets; however, this work will be done under a separate construction contract.
This project is within the budget available in the 103 (Local Street Pavement
Preservation) Fund and in the 430 (Water) Fund for Street Utility Improvements.
A project budget contingency of $180,000 remains in the 431 (Sanitary Sewer) and
$185,000 remains in the 432 (Storm Drainage) Fund for Street Utility Improvements
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Wickstrom
Meeting Date:December 3, 2012 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 18 of 67
2012 LOCAL STREET PAVEMENT RECONSTRUCTION
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 1
CP1224 – 2013 Local Street Pavement Reconstruction
City of Auburn
Scope for Design Services - Summary
This Scope of Work is for the 2013 Local Street Pavement Reconstruction project. This scope includes,
design surveying, preliminary engineering, geotechnical investigations, final design (including plans,
specifications, and estimates), and bidding and construction support services.
Project Description
The City’s 2013 Local Street Pavement Reconstruction project will rebuild the pavement on
approximately 0.7 miles of local streets throughout the City. The project will also include replacing
deteriorated and undersized water mains, replacing a sanitary sewer line, and installing new storm
drainage infrastructure on some of the project streets.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be approximately 12
months. It will include the work necessary to set up and plan the entire project and establish project-
specific procedures, including communication, overall project coordination with the City and project
team, and project closeout.
Task 2: Geotechnical Investigations
The Consultant will perform borings at different locations along the project streets, obtain soil samples,
and analyze the boring data and soil samples. They will then prepare a report summarizing their
findings.
Task 3: Contract Documents and Cost Estimates
The Consultant will perform design surveying, prepare construction contract documents (Construction
Plans, Specifications and cost estimate) and submit them at the 15%, 50% and 95% completion levels for
City review and comment. The final Contract Plans will include all complete drawings with the
Consultant’s engineering stamp, date and signature. The Contract Provisions document will be
complete and be ready to use during bid advertisement. The Consultant shall also prepare a final
Engineer’s Estimate.
Total Contract Services: $257,700
Task 4: Bidding and Construction Period Services (optional)
The Consultant will be available during the bidding and construction phases of this project to answer
questions from the City, meet with City staff, prepare addendums, and revise the Construction Plans
and Specifications as the City determines necessary. The Consultant will also prepare the record
construction drawings at the end of the project.
Total Optional Contract Services: $8,600
CA.B Page 19 of 67
Project No: CP1224 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: __October 15, 2012___ Permission to Advertise
Advertisement Date: _____________ Contract Award
Award Date: ___________________ Change Order Approval
Contract Final Acceptance
Funding 2012 2013 Future Years Total
103 Fund - Local Street 25,0002,400,0002,425,000
430 Fund - Water (Street Utility Improvements)500,000500,000
431 Fund - Sanitary Sewer (Street Utility Improvements)200,000200,000
430 Fund - Storm Drainage (Street Utility Improvements)200,000200,000
Total 25,0003,300,00003,325,000
Activity 2012 2013 Future Years Total
Design Engineering - City Costs*10,00010,000
Design Engineering - Consultant Costs25,000230,800255,800
Construction Estimate 2,536,8572,536,857
Project Contingency (10%)126,843126,843
Construction Engineering - City Costs 20,000 20,000
BUDGET STATUS SHEET
2013 Local Street Pavement Reconstruction Proj.
Date: November 26, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Construction Engineering - City Costs 20,000 20,000
Construction Engineering - Consultant Costs*10,50010,500
Total 25,0002,935,00002,960,000
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
2012 2013 Future Years Total
**103 Funds Budgeted ( )(25,000)(2,400,000)0(2,425,000)
103 Funds Needed 25,0002,400,00002,425,000
**103 Fund Project Contingency ( )0000
103 Funds Required 0000
2012 2013 Future Years Total
**430 Funds Budgeted ( )0(500,000)0(500,000)
430 Funds Needed 0500,0000500,000
**430 Fund Project Contingency ( )0000
430 Funds Required 0000
2012 2013 Future Years Total
**431 Funds Budgeted ( )0(200,000)0(200,000)
431 Funds Needed 020,000020,000
**431 Fund Project Contingency ( )0(180,000)0(180,000)
431 Funds Required 0000
2012 2013 Future Years Total
**432 Funds Budgeted ( )0(200,000)0(200,000)
432 Funds Needed 015,000015,000
**432 Fund Project Contingency ( )0(185,000)0(185,000)
432 Funds Required 0000
** ( # ) in the Budget Status Sections indicates Money the City has available.
431 Sanitary Sewer Budget Status
430 Water Budget Status
432 Storm Drainage Budget Status
103 Local Street Budget Status
1 of 1CA.B Page 20 of 67
CA.B Page 21 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1211
Date:
November 27, 2012
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend City Council approve Final Pay Estimate No. 2 to
Small Works Contract No. 12-12 in the amount of $0.00 and accept construction of
Project No. CP1211 Downtown Sculpture Garden.
Background Summary:
This project included the design and construction of seven permanent foundations that
have accommodated the installation of art sculptures throughout the Downtown area. It
is the intent that these sculptures change annually. This project only focused on the
construction of the foundations. The artwork portion of the project is being administer by
the Parks and Recreation Department through the Planning and Community
Development Committee.
See the attached vicinity map showing the proposed locations.
A project budget contingency of $21,926.00 remains in the 330 Local Revitalization
Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Truong
Meeting Date:December 3, 2012 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 22 of 67
Project No: CP1211Project Title:
Project Manager: Kim Truong
Project Initiation
Initiation Date: _4/16/12_____ Permision to Advertise
Advertisement Date: _7/10/2012__ Contract Award
Award Date: __8/2/2012___ Change Order Approval
Contract Final Acceptance
Funding Prior Years 20112012 2013 Total
330 Local Revitalization Funds 70,48470,484
001 Parks Professional Services 10,00010,000
Total 0080,484080,484
Activity Prior Years 20112012 2013 Total
Design Engineering - City Costs 014,96714,967
Design Engineering - Consultant Costs 09,9759,975
Construction Bid 044,48444,484
Line Item Changes 0 (17,368)(17,368)
Construction Engineering - City Costs 06,5006,500
Total 0058,558058,558
Prior Years 20112012 2013 Total
*330 Funds Budgeted ( )00(70,484)0(70,484)
330 Funds Needed 0048,558048,558
*330 Fund Project Contingency ( )00(21,926)0(21,926)
330 Funds Required 00000
Prior Years 20112012 2013 Total
*001 Funds Budgeted ( )00(10,000)0(10,000)
001 Funds Needed 0010,000010,000
*001 Fund Project Contingency ( )00000
001 Funds Required 0 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
330 Local Revitalization Funds Budget Status
001 General Fund Budget Status
BUDGET STATUS SHEET
Downtown Sculpture Garden
Date: November 26, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
H:\PROJ\CP1211-Downtown Sculpture Garden\Budget_Cost Estimate\Budget Status Sheet Sculpture Garden
3.28.12.xlsx 1 of 1CA.C Page 23 of 67
CITY OF AUBURN CO.NO.12-12
CP1Y17 tioYV own Scutp4tre Oardeh
PAY EBTIMATE#3&flNAL SCHEDULE'A: 8treet Improveme rts
ESTiMA E TOTAL PERIOD UNIT PERCENT EST.NO. M D68CRIPTION q qNmy UNIT C08T TOTAL COST pEWpp C09T
Qaon«cnen t o s sa ox2 1 1 LS S B. SAO gp,pp 13TreflkContrWLebor18029.76 HR s 7,a3s.7s So. tDOMMfownWreFOUlfdadon-5ft 6 s 7 500,pp Qp5DoMmtaanureFoundetlon-7 1 000. S 2000.0o aa toow8 _ DrnaKam ure Foundsdon' t 2. S xr00.00 S0.o0 100967DowntamScWureFoundationCover700E2A3.00 f0.0D 100%
BCHEDULE TOTAL 50.00
Paiiod DaOes
pegin: OrA 41,2072
End: Nw 20:2012
h pqlpelCPt211 PE.bs 7 of 3 t 1/2G2072 at 3:28 PM
CA.C Page 24 of 67
CO.NO.72-12 CITY OF AUBURN CP1211,Downtown Sculpture GaMenDanmtownSculptureGardenPRO.IECT SUMMARY CO.N0.12-03
PAY ESTIMAlE p2&FINAL
Orig nal ConVaet Contract Change
Amount Orders Tutal Paymem This Pariod percenUCoMrectSCHEDULEAStreetImprovemeMs
Contraa S 40,825.00 S 24,763:75 50.00 81%Salea Tea(+9.5%) $ 3,858.38 S 2.352.68 0.00
Rotalnape(-596) S 1.238.19) 0.00
SCHEDULETOTAL S 44,484.38 $ 25,878.12 0.00
TOTAL CONTRACT AMOUNT TO DATE (induding Sales Tax) 27,116.31
TOTAL PAYlAENT TO CONTRACTOR 25,878.12 $
PAYMENT DUE CONTRACTOR:
Perbd Ostes
Beyin: Oc127.2D12
Erq: Nov 20.2012
h:IproJlpeLCP1211 PEfcb 2 of 3 t7l26R072 at 926 PM
CA.C Page 25 of 67
CITY OF AUBURN CO. Nd. 12-12
CP7211
PAY ESTiMATE#2&FINAL
CONTRACTOR:
T Miller Construction
18950 SE Green Valtey Road
Aubum, WA 98092
Phone: 253-735-0150
The undeB[gned has reviewed and approved ihis final pay esNrtrete. I agree that it is a true and correct statement
showing all monles due me from the Ctry af Aubum under this contrac fhat I have carefully examined the final pay esUmate
estlmaGs and undeistand it end that I hereby reteasa ihe City of Aubum irom any and all ciaims of whatsoeve
nature wAich 1 may have,adsing out of this corstract,which are not set forih in this estimete.
PqYMENT DUE TO CONTRACTpR= 50.00
Signaturea:
Contracbr T- Date "I'•lo-
Inspector bl l
Date %
Project Manager Date ZG Zci/z,
Ciry Engfneer
h:lpro pe4CPM11 PE.bs 3 013 171281201Y et 9:Z8 PM
CA.C Page 26 of 67
Downtown Auburn
Outdoor Sculpture Gallery
Revised Locations
As of 7/2/2012
*6
*7
*3
*2
*1
*4
*5
CA.C Page 27 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
Leak Adjustment Request - Appeal
Date:
November 28, 2012
Department:
Finance
Attachments:
Leak Adjustment
Budget Impact:
$0
Administrative Recommendation:
City Council review and consider a leak adjustment request for a leak not meeting the
criteria set forth by Policy and Procedure 100-52, Sections 1.0 and 4.3. That City Council
provides clarification and recommendation for these types of leaks in the future.
Background Summary:
The homeowner was notified by Utility Billing 1/26/12, 2/21/12, 3/19/12, 6/27/12 and
7/18/12 either by the Water Service Technicians or Utility Billing Customer Service
Representatives, of a probable leak in the customer's water line.
The customer's water consumption started increasing in January, 2012. The customer's
water leak was repaired in October, 2012. The customer submitted a request for leak
adjustment on November 09, 2012, with a description of the leak and repair. The Leak
Adjustment Request is not eligible per Policy 100-52 sections 1.0 and 4.3. The customer is
requesting further consideration of an adjustment.
Finance requests direction and clarification of leak adjustment requests that do not meet
the criteria set forth in Administrative Policy 100-52. Further, Finance requests discretion to
grant leak adjustment requests for customers with financial hardships whose leaks are not
eligible for an adjustment.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Staff:Coleman
Meeting Date:December 3, 2012 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 28 of 67
Account #008 77-000 Ser ice Request History
Ol/26/12—'fechnician disparched to check for pos,ible Ictik or mi,a-tug aficr Utilmes discovered
un increase m consumpuon durmg re ular rc d penod 'I'eehmcian spoke to ihe customer(Ms.
Ale:nder)and e.cplained rhat meter vas movim,consistently and could he.i sign of a leak
112/2I/12--Customer called to pay 6i11 CSR discussed hieh cunsumpuun n ith the customer
dw'ing this u ll 'fhe customcr staiecl thnt she looked Ibr lie Iculc bul coidd noi Yind one CSR
su;z!,rsted sl e Cont cl a plumber as her consumpuon is mn(inwng tu incrcatic
03/19/12 Next Meier read—Teehnicwn is dis atched to cheol. Ibr a possible lea6 as
con.timpfiun cuntinues to mcrease Technicmn Icli u Irih t ig aind sume dl'c stnns ti r the
cu9lt nter Lo test lhe Luilet
Ofi/27/12 —"fhe customer called to co tinn her pa ment v s reccived eind w nted to check on her
current usagc Customer stated That she still could not Ilnil (hc Icak Statud sl e shll ha not
contue cd a plmnber but thi, ma be her ne t step
U7/IR/12 - Mrtcr Reader texteJ in that cuslomer ma hare a IriG ;. mcl r a, "inu im ut a
ood pacc"when ihe rent to read the metcr
07/18/12 —"I ecltniciun dis afched a_ain to check lor a possibic Ie:il. ;i. thc cu,t,m r;
conswnpUUn hus no c douhled Technician talked to t'he custumer a,ain l h u.iner stt ted
thai she sull c:innot tind the Ieak am here and she cannnt af'turd a plumbrr
09/27/12—Gr c Community Church pledgeA $34 92 ind brought the ac count cun enr
10/17/12— Customer recei ed a new bill for$d60 16(I 13 cons)
10/211/12 —Customer repan eci Icak(per I.eah Atl usunent Requcsi F,rml
I1/IIS/12 —Custunter called to mform Uuhty Billinr thal her Ic k was li.rd. CSR inFormed
cu.;ioincr thail she could <tpply for a Izak Ad ustmcnl tinil offcrcd to srnd ;ind applicauon out to
hcr The custumer saul she would print il ofl of our websue and send n in inste<d
11/OG/'12—Cusiomcr einailed in to state tl af the leak vas li cd hul hat she cuuld nut alli rd lu
pay die bill and diat the Utilitv Bilhng Department could not acccpt ptu'ial pa mcnu
I UU7/12 — UUlihes Cu tomer Carc Manager calleJ cuslomer. e.pluined Leak Adjusunent P dic
and I'rores. Cu omer su d she h d not prin[cJ out Leal: Ad ustmcnt Form hecuu r she due. noL
h i c nm receipb to supporl the repau hq n ger eaplained that n tlus case ihe cus oincr coul
ubtain rrit'ten sta ement from the person ho performcd thc rcpaus detailin_ihc I,rnuon ui d
repau "l he customer stnted she oulc submrt the pmpenvork as,00n as i,.si hlr
11/U9/12 —Ciuiomer subnvttecl a leak d usunent rcquesl titaun that I ak oceurred un er ihe
I ilehen sinl Attachcd tu the Icek sd usrment request was a rirtu siv enxn lium ihe ierson
w'ho rcpaired thc loak In this starmeni. thc repairman ctailcd thE icpau«ork tind statcd that
Ihe Icak occurrecl undertl e liwndahon in n hose hih cunnection Per Administrnti e Policv IUO-
2A dtis Ir.ik Ji l not uccur in the service line bche ecn thc met r;ind chere u enters the house
llic Ic:ik a ljusimenl as denieci
DI.A Page 29 of 67
I
r°f 'RC:CEIVtO h'(1V 0 9 7.D12Avu.
v,si i iHr,ro U
QTY OF AUBURN
REQUEST FOR WATER LEAK ADJUSTMENT
M.ail, f cr oi deliver this completed ferm to. Ciry ol Aubtrin Finanre OrpdNmm t, ,75 6Yesr
Main Streef,Auburn, W.4 98001 F.x'25.d-87G-1900 PhonC. 153-93/..3pg4
Cusloincr Namc..:l/)_t_L'G'_k=_1CL LCE''f:'______ Date_.__I_If_(-_!(_L:_
Address whcrc Ical< oaun ed---S?--- - oc:---`- '_a----------
Cityaccountno _C Ll rl ..o,C)f r... .r-f ._IC.I(r. CNhoncno-=-----------------—
I hereby noti(y thc City of Auburn Financc Department that I have sustained a wacer Ieak
at the above address and that It has been repaired I am enelosing a eopy of the
repafr bill and/or matenals receipt I am rcyucsting an adjustmen[to my
utility billing per City Policy I understand that sl9ning thls fonn does nol yuarantee a
billin9 adjustment will be made I (urther undcrstand that fallure to provide recelpts will
resuft In an automatic denial of thfs leak adjustment request.
Approxlmatc date leak noticed __`_`aU__ Date Icak repaired__ U/°
n
Leak repalrr,d by_____ 11t_16'(I.
Exact locatlon o(leal<__W11L 1__15,1-{j1.________________
Slgnaturc o(Custnmer"_._ V 1 L._""'_'______'___
fOA CITY USE ONLY
Visual inspeclion of wa;er me[er performed bY___________________...._ Dah _________
Comments ____________
6111 Cydes AdJustcd------------_-_----__--_--_---Adjust WATER SEWER 80T1I
RcviewedJCalculated bY-------------------------- Date----------------
DlSlriU-------------------------
1 ii htlrs/lnnnv/leak/NevlmJ REQUFST FGR LCAK VOJVff1.:E^R
DI.A Page 30 of 67
Ynnt
Page 1 of 1
Subjoct Water leak rep ir
From shookr@nefzero.net (shookr@netzero neQ
To oleneMK77@yahoo com,
Date Friday, November 9, 2012 10 38 AM
f olcnc,
As you know, I discovcred a majoi uudergrouncl watci Icak at ll e bac!<of yow house `I he Icak was
commg fro n a 1/2 iuch plastro hue c<mneGCd to brass valvc wlucfi had becn mslalled by lhe previousovnei;s ovcr 30 years ago to provide a hose outlet at Ih<; back fence
1 cra i tcd under thc housc and found that the Lmc went w dcr the Counda(ion nd connectcd to a I/2 inch
l osc bib whicl in luri scrcwac'I iuto a 1/2 nch galv.imzcd fcm Ie ptpe fitCing. 1 rcmovcd thc bib and
inst111ed a 1/2 mcl galv nizcd plug with 1 Flm tepc [o permanen ly plug ihc outict \1y helpei turnec( on
tlte water so I could vcnfy that there t ere no le ks. "1'he p(ug from Lo vds cu t $f A7.
I am n mentber otGracc Co nr..inity C:lurc li an l prmidal this scrvice .it ni charec
Roncdd J Shook
1 C,09 Sth St NE dt2l I
Auburn, AVA 9SUU2
NctLero now offi:rs dCi mobilc broadband. Sign u i t ow
http./hv4 nefzero neU?refcd—%INTISPOS12T4GOU'I'I
hlt i//us.mgq mail yt;hao cnnilr,co/lau clt? rand-7cknra4tir.s(_lE,,n 1 I/9/2012
DI.A Page 31 of 67
Utilitv Billin
K K.,l,lccount Comments CITY OF -.---
J *
lis r in,cirnnad
Pnn[ d 1 I I3/20L- 11 OO:At
WASHINGTON
C>tomer.\e OOS?'-OOB
Customcr\ne JOLE\`EAI,LXA.tiDGR
Scrvice Address.291: HE ILOCF:ST S[
Phone (?$_)73i-?960
Date Status Comment
1 V09%201? Promise 0 L-Rueived reques4 fer a leak adjus[mentI;r0'l2012 Closed
called ws,omer,c plained tBe IexF:adjusnncnt process shc will ha e nc perwo who repa rcd thc Ica;;.r:u out a statemen!ith a lea}_adiiistment fortn to out deparrinent for review and}tcn she wdl>ubmit thatI1;OS(20]? Clesed
olene clld re e ater leak said u fized but can't afford bill as she's unemployed Shz said fr end fi.ed leak adv form can be found online&mclude alireceiptsferrepairShesratedshewillgoonhnetoprintformandmmmtomorrovrVoformm2dedC?r'71'_O12 Closed
Danielle wi Graca Commumiy Church 25i-33i-z660 pledges to tend p}ment for the full balance of 5534 92 est week.
10%10-Rec'd pm AI3C927%?012 Closcd
Tha prepem is rcceiving a ta on 9l27 for non-pymt The ta is stamped with a pay by dare of IOi I The uater uill be shut off on I0/2 if pvmt is nocrcecived.This ro em didn't receie c a nonnal ta on 9/21 '""Oi 18/20I2 P P
Cioscd i/lJ per mcter rcader,poss Ieal.-meter u movine prcm 000dOh27'201? C1o5ed
lolena ca!led to ennfirtn pmt rec'd I t mgheA]so.n[ed to know if her cons h3c decreased significantly States sh:cannot find her Ieal:,has not cantac[edplumberforasctce[but rttav bt hcr nest stcp0'-'2 L'20l? Clostd
Jolene ca!led&oa d pact due.Went o-er h en cons.her Sai s she hzs looked for]eaF:but cannot find one.Says she checked toilzu and smks also.Susltmayconsultv'plumher az cons continue tu increy,e.mcreasin,bill amt.OG'0'201 I Closed
Jo'ene's daueh er:my pzid the past due S94?5 in otf ce today She doas kno c there is still a byance of S I S 00 for the Iaze CeeuS'?3,2011 Closed Jo!oae's daurh[er Amy-paid the past dua 5166 19 in office todaOA:12'20l I Closed 1o!ene's daughter Amy paid the pasi due 5109 75 in o$cc iodnvG'_.'19r2010 Closed
Jolenc's davehter Amy called.shz ma ied a check earl zr this week not yet received Wil1 call Zl22 ro check if rzceived and if needed make ananeemzncsfromihzre
0?!'_1:2009 Ctosed Hold S/o-Jolene clld-w-ilI ca]] in a pymt for$120.14 on 7?i/09
prnmise kept
10iO3i2006 Closcd
Hztcnsion-Jolene(253J35-2072)called 10/3i06$paid 51 SO 00 She said she w i(1 have ffie remaimng$180-4 paid 6y 10/6;06 tb08i02200( Closed Jofene callzd a2d paid 4i 10%OG ba]ance She reques;ed an e t to Si 10 06 She eill pay the remamin balance of 5130.3";then_1ier t c
OS!31.2U05 CLOSED R[CD S16?72 IK DROP BOX-CS 253-5_7510003i31np0 CLOSED 1GLEVE CLLD A'p1C PY 4:T ON CARD€6331 B.4L5172 0, v.01272005 CLOSED IOI.F,\"E CLLD I\A1C PYMVTOV CARD 6331 BAk 1662] .Pp R18?61-CS
UI3-AccouN Commenu(11!13!?Qt3- I 1 00 A1vt)
Paoc 1
DI.A Page 32 of 67
Custom,erKo VOSJ77-000
Cu temzrVame JOLE E!LEXAVDER
Sen ice Address ?O15 HE?ILOCK ST SE
Phone l2i3)73;-7950
Date Status Comment
2,T 3,2004 CIASED JOLE\PGV.,LED.4\DbtADBppqTO SIS2.01 VIS.4.4PPR000DE970095 VH0;'19%200A CLOSBD JGLE?ECLLDIXh1CPY'>]1 T0\CARD=63ilI3ALq194.Ot .qpp 3g9699-CSi0'I 2004 CLOSHD BA LOGSIU-149 CHF2GL S20 NSF['Et.REP R.4 LOG=tO-010 C'OR PYbNT RF.VFRSAL CS1C?'152003 CLOSED FL LOGa10-010 ftEVERS6 929 PYMNT DUF TO NSF 2ECD BACK IO/pg,'09 F2EF AA LOG 10-L79 POR KSF FEE-CS10;1 20U4 CLOSF.D TAGGING DOOP.OR PY'M1.iT DUE OP 5199 Ol BY 10/19/01 OF R'ATER WILL BE TURNED OiI'FOR NO\PY OY\SF CHCK-CS09,'?9.200d CLOSHD ItECD$I%4 GI N DROP BOX-CS
OS,04;2004 CLOSBU R-.'OS-OO:P.EVERSE0-i30'04YAYMENTPOSTEDTWICEKF07,'30 2004 CLOSED 5132 UI UROP BOX. C6
0!"022004 CLOSED S 185 67 (CASI-n PAID TOD:\Y AT 4 19PM-[C.'L.LED LS AND LF.FT b'IESSAGE TO HAVE THIS TUR.VED BACK Oti I ST THING I THEMORVNGCB
Os%30 2004 CLOSGD I3:103-1 4 RE\70b'E>%liiO4 LATE FEE AS COURTESY TO CUSTO SER. VH0?-302004 CLOSED RECEIVED SIS6.31 FROM DRON f30X.WILL RE IOVE'Ii 04 L.4TE FLE:a:\D PU'C EXT O\TO 32,'04 VH12+19'2003 CLOSED 5193 3i (L4STERC.4RD.'APPR cS30315)PAID By JOLEKE PHO\E TODAY-LS CALLCD TO TC;RN WAI'ER BACK O\ CB0&1!?003 C OSED IOLEVE C.4LL6D I A\'D RfADE PAy\tE\T OF 5136.21 LASTERCARD.4.pPR CODE:67133i VHCRL2003CLOSEDF3ALOG03-061 CHRGL SF FEE OF S?0 DUE TO\SP RECD BACK OS i I REF R LOGc OS-012 FOR_8 PY T REVERS.4L-C i'S 122003 CLOSED RA LOG=OR-012 RLVERSE 07!?S PY11VT DCE TO hSF RECD BACK Q?.'I I iO3 RGF BA LOG 08-061 FOR Sp pEE-CWGSI22003CLOSEDT.4GGNG DOOR FOft PY\T DCl OF 518621 BY 08,'14iO3 IF\OT i.ECD B}'77fEt R'A1'[R\1'ILL BE il'R\'ED OFF FOA\'OV PAY ONSFCHCK-Clv
c':25-2003 CLOSED 166.21IhDROPBOX CB
Oi!13i3003 CLOSBD S149SIiSDROPBOX CB
OI 272003 CLOSHD RECENED PAY-LFh`I q16d 31 CK 35g4 SIDE DROP BOX VH
J i.'0'i200i CLOSED JOLE7 T GALLED i TO REQ TO HAVH Y\V/RECYCLE C.4LEt'DAR MAILED TO HER SNT OUI'OV Ir'07;Oi-CW'12!03i'3002 CLOSED I?0i,'02 RECD 5168 71 PY'VRKI IN SIDE DROP BOX-CR'
J'OI/2002 CLOSLD 76? I1 Iit SIDE DROP BOX CB
0"30i200? CLOSED 164.31 IN FOP BOX CB
0=:311?00? CLOSED 64.31InDAOPBOX CB
03i11i2002 CLOSED 47499?INDROPBOX. CB
L'03/200] CLOSED Sl?.14 LV DROP BOX. CB
09 25'2001 CLOSEU P,\Y"!4EVT OF S I61 04\4'pS pGT[N DROP BOX TFiIS MORNING CBOSIN1993CLOSEDKeatTimeBilimo-S•iceFee 213LKBAGS?;10
11 20 199' CLOSED W'[LLPAYIO?.8611i21 97B:V. 12i10i9711:1Y
1 i)!16'1997 CLO$F.D LE"CTER SE''T RE POSSIBLE LE.VC 1l'; 10 10 9'BILLII G TA
03[Ir 1997 CLOSFD 11ETR0 CODE ADDED 8:ll 97 ,U1'L'TLST NDIC.4TED TH.AT THE RESIDF\CF IS OV THE 58 1'LR Sl'STE\(
UB-Account Commentc(1 I/73.2012- 11 00 AM)
Page 2
DI.A Page 33 of 67
ti tility Billing
Account History Report CITY oF_ _-=-/
Uscr Name bgoodso 1
City Name C q Aub Water r J
p rea i n_oizo a- sosP WASHINGTON
ccount Status: Aclive Total Acct Balancc: 490 67
Connect Date. 01;01;1950 Final Date: Deposits. 0 00 Refundr 0 00
Customer Name. .aLEX.4?DER,JOLEVE Owner name. ALEXANDER JOLENECustomerAddress: 20li HEMLOCK ST SE Service Address. 2019 HEVII,OCK ST SE
AUBURN,WA 98092
Ilome Phonc.25g)737_7960 Cx[.
i3usiness Phonc ( ) - Ext.
Cnstomer\umber OOS477 000 Reference Number. 013436000000
Tran Date Tran Tvpe Amount Dcscription RTR S R STbI SR' YA'T?.X >llCC RCY'
Current Balan<e Bv jen ice 39135 58 94 I6 13 14.i5 9 01 OA9 0.00 0.00
ll/1d2012 Balance 49U6i i9135 SS9d 1613 1475 901 0.49II/14 2012 Billmg 107 1 I193 5520 1613 7475 401 OA9I1/13i2012 Ad unment Li00 Latefee 1484 016
1 L09 2012 Paylnent 07 00 9.55 S3 77 -17 06 -]5 59 9.51 0.52101','2012 Balance A7516 374li SR.35 1.06 1.59 951 0.521017i20LBitling450163615552016.13 147 901 0.19IOi10'2012 Pa}Tnent 53ag,, 34030 -I1?.YO v2S4 -30.0> -1835 09810052012AdustrnentIS00l,atefcc 955 315 093 084 0.50 00309r122012Balance34.92 34030 11340 32.54 30D5 IS.35 09R09lIb=012 Billmg 1U',.51 1193 520 1613 14'S 9.OI 04909;10.2U12 Adjushnrnt ISAO Latcfce IIS3 00 0.58 0 5 0.33OSi21/2012 Pa.7nent 22.51 PointOfSalePa ment.XID=17A499600 -I413 -65.26 099 6.82 0.3] -3500OS15/20L Balance 54.92 3i096 1?0.46 16.13 2=74 Ii.83 080 250008/]53012 Billing 4L.a1 3I6.83 5529 1513 74.75 901 OA9080C,.!'_012 Adju.ttment 7500 Latefec 2.20 10.06 164 110Oli'S.20L Pa anent 15609 PomtOlSalcPa}ment,XIII=17234406413l09 15li 5.40 3?9 018OT,25.'?012 .4dju.svnent 250D ShutOffFee\'oPa} 5 0007/II;201? Balancc 2i3.60 14302 55.20 1613 1375 9.01 0.4907'1 I,?012 Billir.g 107 51 I 9i 55?0 IG.13 14.?5 9.01 0.490i'09:201? Ad,7anment IS.UO I.atefee IS00
07r09i2012 Adjusvnent 0.00 Intcrfund Trans;cr
06,2(2012 Pa}Tnent 2».00 'co Pay nent,XID=170334571.Mzrcha5S.48 -ll 0 52 33 97 -31 71 -7 g34 p qg06,13!2012 Balancc 7109 174.57 11052 339i 3177 193d 0.9806l13/2012 B llme 25420 16186 52.22 1537 1475 901 0.4906.'11 20I2 Ad ustment 1=.00 Latefee 1G2 750 2.3i 22] 3?
UB-Account His[ory Lis[(Printed ll20@012- 5:08.PM) Page:I
DI.A Page 34 of 67
Customer Vumber. OOR477 000 Reference lumber. 013<736000000
RouteSequenceSerial li3-0168i0-32235'99 ReadDafe Readino Consum tionP 1e[cr Stalus Acuvc
ll'IS/2012 4.834 8g
09'17i?012 4.746 113
0^"1';301? 4.633 100
65/17/2012 45i3 j5
0:%19.?O12 4 478 1
l/I;2012 4.1i ip
11:172011 5.i57 q0
99 I_V201 I 4,337 40
2.lan_011 4?37 5
0.17;2011 4 62 a
l 13 L011 4.240 19
01 1!3.%'011 3.22] li
ll 192010 4?0; l
Uy al/2010 4,139 25
0;:^0/?O10 4_1GA 3
O r20'?010 4,143 23
n;;i3010 4,L0 6
Oi!19n_G10 4.044 g
ilrl4i?009 5.056 13
U9.17/2009 4,04S 9
0'llCi/2009 4,0?9
OS'ISn_009 4,013 lI
n;n n_oo a.00
Ol,'U3009 3,99G 3
1Ir19 2008 3933 ll
04;IS!2008 3,972 Iq
07,'27i200S 3.953 16
0.19i?003 3.942 10
0-24/2008 3 932 I1
ni'';!?003 3.921 IS
1 L15120W 9Q6 15
Or;;18.2007 3.891 14
6°.'Ii'2007 3.877 Iq
G.2'2007 3,863
0:'IS'?007 3.852
01.192007 3,840 4
11J?2!2006 3,826 7
09'15.2006 3,809 IS
Oi?006 3."91 5
0=/1712006 3.776 li
0%'_72006 3 761 I1
U1ii0'2006 3.9 0 Z
12i0!2005 3.738
09I27200i 73G 13
UI3-Account Histnry List(Pnnted. ll?0,20L- 5:08:PA1)
Pa c 13
I
DI.A Page 35 of 67
c ry nu>>wa«r Ut lity Billing r iea nioviso z s.ss i PM
a`1O°°"`
Service Request .Form
Request Nmnber 000489-11-2012 J,ast iJpdated By maclonnad
Account Number: 008477-UUO Ou. 1 ]/9/2012
Account Status: Activc
Naane JOLtiNE A ALEXANllER Ilomc Phone: (253)737-7960
I3illmg Address 2015 IiCMLOCK ST SE E3usmess Phone.
AiJBURN WA 98092 Serv ce Address: 2015 HI:MLOCK S"I'SF;
Request Date: 1 /9/2012
Requcst Descciphon:l2eceivcd requesl for a leak ad ustment. Please verify leak is fixed. Person wlto lixed it said he
found tmderground water leak @ back of Itouse Lme went m der foundation. Jolene says leak
was wider kifcl en Please cunfitni le 1c locatron 253-737-79(0
Secvice Date il/L3/2012
VetedCns Meters Routc-Seq Scrinl nb Register ID MXU ID Munufacturcr Model No Reading
2cad Dt Cons Nn OtDiqils
Existing 1Vntcr 134-01(iH7(I 52233299 8]23R2)9 Unknowi I-i/4 4J 4746
tilcicr
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Di -1, 1NF TF, Lr tF11 W tta;0 "{' (g?2 UN17 (AN f%ft '7'}'c 1-40ut,
Fol(ow up iieeded? yes no Sei•viced By__ Date . __
DI.A Page 36 of 67
Crt} Attb W der jJll ll,} 1 IYlj T Printcd 07/17/2012 5 32 26 PM
nwdounad Se rvic e Request P'vrm
Rcqucst Numbci 000726-07-2012 I„asl Updated 13y madomiad
AccouutNumber OOR477-000 On 7/17/2012
AccrnulC Status. Active
Namc 1pLL;NE A ALEaAND R tlume Phone. (2531 737-79G0
13illin ilddress. 2015 I IEVII,OCK S'C S Rusincss 1'honc
AURIIRN VJA 93092 Scrwcc Adc6css 2015 HF;MLOCK S'1'SI;
Reyuest T)a(e 7/17/2012
Reyu st Descriptio»:Please check if leak is tixcd Cans h.is doublcd. Prop has bee i t gged 2x tinance hf s tall<cd to
o wim who says cann t find Ical< (but may n t havc consulted a plumbei yet) Nlcase conl ct
owncr re• high cons tleal< sull eusts.
Servaee D te 7/18/2012
VVntrrlGas 1Slelcrs Roule-Scq Scrial nn Rc;islcr ID M ff 11)ManuPnclurer MoAcl No Rcading
RcTJ Dl Cuns No OfUigits
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A1cicr
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ci (c u -' /1 10•.- c c r. eF( Fc ? _u n°cl c= <ru 'C'G -' v
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DI.A Page 37 of 67
QtyAubl atci ULl 1ty I lllg Printed 03/19/20125:3332PM .
i,,,<i
Serv cc Request Porm
Rcqucst Nuntbet• 001117-03-2012 Last Updated Ry madoim dAccountNurobei° 00$477-000 C)n: 3/19/2012
Account Sta(us. Active
N mc 10LL'M;i1 aV,F,X ND R Home Phonc (2531737-7960
I3illing Address 2015 1I Mi,OCli S'1'SE Busmess Phone:
AUCiURN VA 98092 Serv ce Address 2015 HE[vll,OCK S"f SE
2equest Dale: 3l19/2012
lteqt est Descriptioyrls le k fixecl Coits came n high again i3rent spoke fo residenl iu Jau re poss le il:
Serv,ce I,ite 3l20/2012
Nater/Gns ielers RoWo-Scq cnal No Regisfer 1D p-IXU iD Manufnclurer n{odol No Rcading
RcaA llt Cous No Of Digifs
E isling Nnter 134-U16870 ffi2387.9J 32235299 Uukuou•n P-3/d 4-1 d 178
dcler
3/19/2012 I , ___
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DI.A Page 38 of 67
City Aub W,tcr Ufl ll'.y B11 IY1 Printed 01/23/2012 532.48 PM
nd°'nnd
Service Reqtiesl Farin
Rcquest Number OOQ619-01-?_Ol2 L st Updt(ed By m doimadElccountNunibcrOOR477-000 Oii• 1/'l3/2012
Accomrt Stahis. Achvc
Nt me JOLLNE A AL YAND:R I lome Phone (2531 737-7960
13illing Address. 2015 HTiM1.00K ST SE Bus ncss Phonc
AUBURN WA 98092 Scrvicc Address. 2015 HL MLOCIC S"C Sl:
Requcst Date I/23/2012
KequcsC Dcsenption.Check for Ical< or misre<id Cous camc m I igh,cr Uian usual.
SeiviceDate 1/24%).Ol'2
1
1NntmlGnx'felers Rou[e-Scq Serial No Itegis(cr II, 7I bIXU ID anufac(urci 4odcl Nu Rc acLn,n,
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Gxisling lVater 134-D16R70 214C G Ihiknown l-3/6dJ 4417Icterf. . —___..
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Q
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f C u r !^ r( T hec:G 1 i `f v oce c e. r<</J r
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j- -
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DI.A Page 39 of 67
crrv>r '
lU B URN Peter B. Lewis, Mayor
bVASI I I N(.1(lN 25 West Maln Sfreet + Auburn WA 98007-4498 t www aubumwa.gov + 253-931-3000
Vovcniber 14. 2012
Jolcnc Alcxandcr
2015 [emlock St Sf?
luburn WA y8092
Sul>ect Lealc Adjustment Request (Account #Q08477-000)
1)e,u Ms. Alcxander,
i'l c C'aly ofAuburn Utility Ucplrtene it is in rcccipt ofyour requcst Cor a water lcak ad ustment.
Per nuburn Administrativc Pohcy 10p-52 .i water le k is defined lo occur on tlte service line
betwcen the C ty wate meter and the point where the Ime enters the boilding l ased on a review
uf the submiticd dociunentatimi, ihis Ic k does not f ll wuhm this deGnition. Thereforc, we are
uuablc to process an ad,ustment al this timc
Yow requcst i ets furwardcd to Ihe Pubhc Works Commtttec for furdxcr revtew and
dctcrminallon Qnce a d tc has been cstabli hetl for Ihis rev cw, we will contact you so that you
mny nttend thc meet ng if ynu woulct hke to
f you are un ble to pay ihis bill m ts eutirety, please cootact our office lo make a plyment
arrangement t(253) 931-303R
Sincci ,
3rcnda C',00dson-Maore
Utifitics Customer C re M n cr
Gity oF Auburn
AUBURN M ir r inN •c u inr n i F_i
DI.A Page 40 of 67
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DI.A Page 41 of 67
CRYOF * *
ADMINISTRATIVE
WASHINGTON POLICY AND PROCEDURE
TITLE:
UTILITY SERVICE WATER LEAf<
SUBJECT UTILITY BILLING & COLLECTION
ADJUSTMENT
INDEXNUMBER 100-52
EFFECTIVEDATE SUPERSE ES PAGE PREPAREDBY MAYOR'SAPPROVAL11/7/11 OS/16/11 1 of 3 SHELLEY COLEMAN
10 PURPOSE
To prowde a procedure for approval, calculation and ad ustment ot water and sewer charges
Single Famdy & Non-single family account classifications) where excessive water consumption
can be attributed to a water leak For this purpose, a water leak is defined to occur on the
service line between the City water meter and the point where the line enters the building
2.0 ORGANIZATIONS AFFECTED
3 0 REFERENCES
4 0 POLICY
4 1 Customer must request adjusiment in writing by completing a request form located at the
Finance Department in City Hall or the City website Required information shall include
a. Name, service address where leak occurred and account number
b Description of leak and date repaired
c. Copy of repair bill or materials receipts
d Signature of customer
4.2 Upon receipt of the completed request form, a representatrve of the City Water Division
wtll confirm, through visual check of the City meter for flow and pressure, that the Ieak hasbeenrepaired
4 3 A water ad ustment may be granted, following confirmation of repair, iF the leak is
determined to be on the service Iine Finance personnel will adjust the water chargo for
no more than two (2) water billing cycles (4 months), if consumption is billed bi-monthly;or 3 billing cycles (3 months), if consumption is billed monthly Water adjustments are
limited to a $500 maximum, see section 4.6 Single-family account types will have water
only adjusted Only non-single family account types are eligible for sewer adjustments.See section 4.3 1 for sewer ad ustments.
4.3.1 A sewer adjustment may be granted for non-single family account types where the
customer's sewer bill is based on the water consumption Sewer adjustments may be
made for leaks not entering the sanitary sewer An adjustment to the City sewer andMetrosewerchargeswillbeconsideredprovidedthattheWatertechniciancanconfirm
that the additional water volume was due to the leak and did not enter the sanitarysewersystemFollowingconfirmationofrepalr, Finance personnei will ad ust no more
DI.A Page 42 of 67
TITLE INDG%NO.A n wisrRnnve UTIITY SERVICE WATER PAGEPOLICYANOPROCEDURE2OfLEAKADJUSTMENT100-52
than four (4) billing cycles (8 months) if water consumption is billed bi-monthly, or 6
bdling cycles if water consumpUon is billed monthly.
4.4 The consumption usecl to determine the leak ad ustment amount will be the actual
consumption from fhe same bill cycle of the previous year
4 4 1 For new owners or renters occupying the residence for less than ona year, the
consumption used to determine the leak adjustment amount will be one of the followmgiAnaverageofthewaterconsumptioninthethree-complete billing
cycles immediately proceeding the bill cycle in which the lea4<began
ii In the absence of three complete billing cycles, the waier consumption
from the previous occupants for the same billing cycle in the previous
year
iii If neither of the above is applicable, the system average For the
applicable customer classification will be used.
4 5 One leak ad ustment per 12—month period per account will be authorized. {f an additional
adjustment request is submitted for an account in the next or following year(s), the Utility
Accountmg Manager wtll consult with the Water Utilify Engineer to determme if the City
wiil requ re the customer to complete extensive repairs to the service line and/or fixtures
4.6 Customers will be eligible for a leak adjustment if the total dollar arnount of the adjustment
for bofh water and sewer is greater than $50 00 (or $25.00 for a water only account), not
to exceed a credit of$500 QO for water only ad ustments
4.7 Leak ad ustments shall have ihe following required approvals.
a) 1,000 or less — Utility Accounting Manager
b) Greater than $1,000 and less that $10,000— Finance Director
c) Greater than $10,000 — Mayor
4.8 If the customer disputes the decision made by the City in which the disputed amount
exceeds $500 00, he or she may submit a written request to the City of Auburn Finance
Director for an administrative review of the adjustment by ihe City Counctl Pubhc Works
Committee. Additional leak adjustments will be considered by the Public Works
Committee up to 50°/a of the remaininc water portion over $500 Recommendations for
leak ad ustmenls made by Public Works Committee will be submitted to ihe full City
Council for final considerahon and approval Such request should identify the property,
descnbe the leak and repair, and state the basis for the request for an administrative
review The Finance Director must receive the written request for administrative review
within 15 days from the date the City posted the ad ustmeni to the account Pending the
decision on this review, the customer who reyuests such review must continue to pay the
disputed charge as billed until the written decision of the Finance Director is provided A
decision of such an adminislrative review wiH be provided within 30 days of receipt of the
wntten request for admmistrative rewew Upon the written decision of the Finance
Director, if an accounf has been incorrectly charged, the account wdl be adjusted
accordingly to cover all billmgs occurring dunng the administrative review and all billings
DI.A Page 43 of 67
ADh71NiSTRATIVE
TITLE
INDEX NO
roucraNOaaoceouRe UTIITY SERVICE WATER PAGE
LEAK ADJUSTMENT 100-52 3 of 3
that preceded the date of receipt of the written request for review, in accordance with Citypolicy
I
DI.A Page 44 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
2012 Annual Comprehensive Plan Amendments
Date:
November 28, 2012
Department:
Planning and Development
Attachments:
Memorandum
2012 Annual Comprehensive Plan
Amendment Summary
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Planning And Community Development Other: Planning Commission, Legal
Councilmember:Wagner Staff:Dixon
Meeting Date:December 3, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 45 of 67
Page 1 of 3
Memorandum
To: Councilmember Rich Wagner, Chair, Public Works Committee
Councilmember, Bill Peloza, Vice- Chair, Public Works Committee
Councilmember, Wayne Osborne, Member, Public Works Committee
From: Jeff Dixon, Principal Planner
CC: Mayor Lewis
Kevin Snyder, Director Planning and Development Department
Date: November 27, 2012
Re: Review and Discuss 2012 Annual Comprehensive Plan Amendments and Planning
Commission Recommendations
PLANNING COMMISSION ACTIONS
1. October 17, 21012 Planning Commission Hearing:
The public hearing on the first group of comprehensive plan amendments consisted of those
proposed to the Comprehensive Plan Map (CPM) and those affecting plan Policies and/or Text
(P/T) as follows:
Case Number CPA12-0001 (unless indicated):
A. Policy/Text Amendments
P/T #1 – Auburn School District 2012-2018 Capital Facilities Plan
P/T #2 – Dieringer School District Capital Facilities Plan 2013-2018
P/T #3 – Federal Way School District 2013 Capital Facilities Plan
P/T #4 – Kent School District 2012/2013 – 2017/2018 Capital Facilities Plan
P/T #5 – City of Auburn 2013-2018 Capital Facilities Plan
P/T #6 - Comprehensive Transportation Plan
Revise Chapter 2 – “The Street System”
• Revise (eliminate and replace) Table 2-3 “Future Roadway
Capacity Improvement Projects and Cost Estimates”
• Revise text pages 2-14 thru 2-15 to be consistent with updated
Table 2-3.
• Revise Figure 2-6 “Roadway Improvements Alternatives” to be
consistent with updated Table 2-3.
DI.B Page 46 of 67
Page 2 of 3
Revise Chapter 5 – “Policies”
• Update policies: TR-19, TR-20 & TR-21 related to Level of Service,
TR-23 related to concurrency, TR-28 related to finance, TR-59
related to parking and TR-163 related to transit.
B. Map Amendments
CPM #1 – Comprehensive Plan – Revise Electrical Service Facilities Map No. 6.1
2. November 7, 2012 Planning Commission Hearing:
A public hearing on the second group of comprehensive plan amendments consisted of the
following:
A. Policy/Text Amendments
P/T #7 - Comprehensive Plan
Revise Chapter 14 – “Comprehensive Plan Map” related to economic development
strategies areas
• Revise pages 14-25 through 14-28 to incorporate advancement of
economic development strategy areas.
• Related changes to articulate “Manufacturing Villages” &
“Innovation Partnership Zones (IPZ)”
• Add reference to Map No. 14.3, “Economic Development Strategy
Areas”
• Revise Policy III.J related to “Problem Areas” and “West Auburn” to
clarify meaning of “Local Serving” and “Region Serving”.
B. Map Amendments
CPM #2 (File # CPA12-0002)
Map amendment to Map No. 14.1 – River Mobile Home Park (HCA Management)
to change the comprehensive plan designation from “Public/Quasi-Public” to
“Moderate Density Residential” of approx. 6.36 acres of adjacent property Parcel #
0004000098. The mobile park is located at 3611 “I” ST NE.
CPM #4 (File # CPA12-0004)
Map amendment to Map No. 14.1 – Auburn School District to change the
comprehensive plan designation of 14 parcels; two parcels totaling 0.63 acres
located SE of the Auburn High School from “Office Residential” to “Public/Quasi-
Public” and to change 12 parcels totaling 1.74 acres located NW of the school from
"High Density Residential" to "Public/Quasi-Public". The school is located at 800 4th
ST NE.
CPM #5 Add new map No 14.3, “Economic Development Strategy Areas”
3. November 20, 2012 Planning Commission Hearing:
A public hearing on the third group of comprehensive plan amendments consisted of the
following:
A. Policy/Text Amendments
(None)
DI.B Page 47 of 67
Page 3 of 3
B. Map Amendments
CPM #3 (File # CPA12-0003)
Map amendment to Map No. 14.1 – Locke Property to change the Comprehensive
Plan designation from “Single Family Residential” to “High Density Residential” for a
1.88-acre parcel #0921059132. The parcel is located at 12130 SE 310th ST.
SUMMARY OF PLANNING COMMISSION RECOMMENDATIONS
Attached to this memo is an updated Summary Table outlining the 2012 Comprehensive Plan
Amendments (Map and Policy/Text Amendments), staff’s recommendation, and the Planning
Commission’s recommendation for each amendment. The Planning Commission is
recommending approval of all items except one, for which both the staff and the Planning
Commission’s recommendation is for denial.
BACKGROUND MATERIALS
Also included is the 2012 Comprehensive Plan Amendments working binder. In the front of the
binder you will find an index to the contents of the binder. The binder is organized into the
following 5 sections:
• Staff Reports/Presentations;
o (Separate staff reports by hearing date and separate for private applications)
• Environmental Review:
o (Environmental decisions and environmental checklist applications)
• General Information and Correspondence;
o (Notice of hearings, publication and notice of application submittal deadline)
• Comprehensive Plan Map Amendments; and
o (Copies of Applications and supporting materials received and illustration of map
changes)
• Comprehensive Plan Policy/Text Amendments.
o (Copies of changes to narrative with changes shown or by replacement
document (CFP’s))
PLANNING & COMMUNITY DEVELOPMENT COMMITTEE (PCDC) ACTIONS - PRIMARY
COMMITTEE
Annual amendments were previously discussed with the PCD Committee on June 25, 2012 at
which time the draft docket and draft schedule were reviewed. Also, a reporting of the status of
Annual Comprehensive Plan Amendments processing occurred at the September 10, 2012 and
November 13, 2012 PCDC meetings. At the November 26, 2012 PCD Committee meeting staff
reviewed and discussed the Planning Commission recommendations.
PW COMMITTEE DISCUSSION
At the December 3, 2012 Public Works Committee meeting, staff will review of the proposed
Annual Comprehensive Plan Amendments and the Planning Commission’s recommendation on
those amendments. If you have any questions on the 2012 Comprehensive Plan Amendments
please contact me by email at jdixon@auburnwa.gov or at 253-804-5033.
DI.B Page 48 of 67
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Page 1 of 3
CP
A
#
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City Council Action Notes
CP
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#
1
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October 17, 2012. No public testimony.
CP
M
#2
Ma
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.
1
4
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November 7, 2012. Dan Delue, Attorney for applicant testified in favor of the request.
CP
M
#3
Ma
p
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.
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for the Applicant (also see memo) and Eli Berman, Agent for the Applicant testified for approval of the request. Randy Smythe and Kristy Byarlay, two neighbors, spoke against approval of the proposal. PC went into closed deliberation session and upon returning voted 6 to 1 to go with the staff recommendation and recommend denial of the request. In response to a question, the Planning Commission cited concerns about creep of expansion and about traffic as main factors.
CP
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#
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u
cted on November 7, 2012. Jeff Grose, Executive Director of Capital Projects testified in favor of the request.
DI.B Page 49 of 67
Cr
e
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:
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6
,
2
0
1
2
Page 2 of 3
CP
A
#
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City Council Action Notes
CP
M
#
5
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4
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3
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November 7, 2012. No public testimony.
P/
T
#
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City Council Action Notes
P/
T
#1
Au
b
u
r
n
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c
h
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l
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s
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c
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c
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i
t
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s
P
l
a
n
(2
0
1
2
–
2
0
1
8
)
In
c
o
r
p
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r
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t
e
A
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b
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2
0
1
2
-
2
0
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8
Ca
p
i
t
a
l
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a
c
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.
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v
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o
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d
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c
t
ed on October 17, 2012. Mike Newman, deputy Superintendant testified in favor of the request.
P/
T
#2
Di
e
r
i
n
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e
r
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c
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o
l
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s
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t
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l
Fa
c
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l
i
t
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s
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l
a
n
(2
0
1
3
–
2
0
1
8
)
In
c
o
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1
3
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s
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m
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l
a
n
.
Ap
p
r
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v
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l
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l
P
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a
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g
c
o
n
d
u
c
t
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d
on October 17, 2012. Judy Martinson, Superintendant testified in favor of the request.
P/
T
#3
Fe
d
e
r
a
l
W
a
y
Ca
p
i
t
a
l
F
a
c
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l
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t
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s
Pl
a
n
(
2
0
1
3
–
20
1
8
)
In
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1
3
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p
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October 17, 2012. Due to conflict with other City’s meetings, Sally McLean, Assistant Superintendant for Business Services and Tanya Nascimento, Enrollment and Demographic Analyst, submitted a letter in favor of the request.
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DI.B Page 50 of 67
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DI.B Page 51 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013 Sidewalk Repair Project Areas
Date:
November 27, 2012
Department:
Public Works
Attachments:
Memo
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memo.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Wickstrom
Meeting Date:December 3, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 52 of 67
Page 1 of 1
Memorandum
Date: November 21 2012
To: Pete Lewis, Mayor
Public Works Committee Members
From: Seth Wickstrom, Street Systems Engineer
CC: Dennis Dowdy, Public Works Director
Dennis Selle, City Engineer
Ingrid Gaub, Assistant City Engineer
Pablo Para, Transportation Manager
James Webb, Traffic Engineer
Re: 2013 Sidewalk Repair Project Areas
Staff anticipates $200,000.00 will be available in the 328 fund in 2013 for sidewalk
repairs. Staff recommends that this budget be used to fund a capital project that will fix
potential tripping hazards in areas of the City that have a high concentration of
pedestrian traffic, sidewalk damage, and citizen complaints.
The attached map shows the areas that staff is recommending be repaired with this
budget. Staff anticipates that construction of this project would occur during the
summer/fall of 2013.
DI.D Page 53 of 67
DI.D Page 54 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4885
Date:
November 27, 2012
Department:
Public Works
Attachments:
Resolution No. 4885
Budget Impact:
$0
Administrative Recommendation:
Finance Committee recommends that City Council adopt Resolution No. 4885.
Background Summary:
EQUIPMENT RENTAL DIVISION
The City no longer provides municipal probationary services and has no further need to
transport inmates to either correctional institutions or treatment centers. The van providing
this service is a piece of specialty equipment that can't be utilized by other departments.
6050A - 2008 Ford Prisoner Transport Van - VIN: 1FTSE34P48DB09651 Fixed Asset:
55000 6050A
FACILITIES DIVISION
The City no longer has a municipal court and has no further need for a walk thru metal
detector.
Metal Detector Walk Thru (Control Screening) - Serial Number: 90980709
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Dowdy
Meeting Date:December 3, 2012 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 55 of 67
-----------------------------
Resolution No. 4885
Page 1 of 3
RESOLUTION NO. 4885
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Auburn has a number of items which are no longer
of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another governmental agency or an appropriate charitable non-
profit entity, as deemed most expedient by the Mayor.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property identified below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another governmental agency or
charitable non-profit entity.
Public Works Department
Equipment Rental Division:
DI.E Page 56 of 67
-----------------------------
Resolution No. 4885
Page 2 of 3
The City no longer provides municipal probationary services and has no further
need to transport inmates to either correctional institutions or treatment centers.
The van used for this purpose is a piece of specialty equipment that can’t be
utilized by other departments.
6050A – 2008 Ford Prisoner Transport Van - VIN: 1FTSE34P48DB09651 Fixed
Asset: 55000 6050A
Facilities Division:
The City no longer has a municipal court and has no further need for a walk thru
metal detector.
Metal Detector Walk Thru (Control Screening) – Serial Number: 90980709
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this _____ day of _________, 2012.
CITY OF AUBURN
DI.E Page 57 of 67
-----------------------------
Resolution No. 4885
Page 3 of 3
________________________________
PETER B. LEWIS
ATTEST: MAYOR
______________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_____________________
Daniel B. Heid, City Attorney
DI.E Page 58 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
November 27, 2012
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:December 3, 2012 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 59 of 67
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13 CPHOp sl-ucf I 121 d reonII2ntl i2a0000 Wo k¢sus ae ] ..':r'Ea eneTaomePD°IneSb, 1.?d.cL9 12]5.;33 . __ 12 E6': _-.sj-^ ,
e9uvemenbfromTaco,Ta ...ne pu26d5<cl v.x!er ko n ad acen
Ourvey00.
SCNOA Srzhm Imorevemenf Imp emenla:!on Convac e xa;d.
le CS31A
TY• o,v II . . Y t ',Y x a I ." ry0 s:9. .tlF, IC: l a e
CA_a. temlom__.:-etc.tiortz F`-620P 1,994500 101<96C Soi=iCO ..:rS 2 t09:* p>v-09 i'r . ..ro ol . I_s;v!la. Re,,.,nt.lsxl
CeIS 1 EOss[amJle adntlC9n„PfS Ontivll3
s io. - .
crnoL=!x. ineremainin
s u oea,e s:o
0):3]?Fea Graop60L00a
45In_etOnJ¢ma.s Gntle IFA1513)
ISeoanl'on1 2 BS66P
T.. p rp se IM1' pmied's b 9 de 1 BI It ei R..i Qc ' FI N gM1
s P teM St t EI I e 1]350i3 F o 2 13 ne I. d C t. c.15 G201A -. i m rip S .IaF. o ._ 1500Q0
1y542BW '.
fnr :]1aC tL=k _ac-il Si;e :;. ;-.a t d .n5:e1..1 se _`S mpao P If mvnasei Fx SeM fl G.tl a"
andcomOkl Cltl'e.uJU'31a[k F=)
1519 e 5?vl:et/S[M1E]ulEjf]toaomeoeo=.y a>s c n eo on., a s 000
e e;n.
mmre aa=s: Ia+s 7
tiaoonnaecr2i
2;4?52
iPNT 1
Banne pol!Poundatien Reva'r
Thrs pro,ect wll replaze M1S bcn ahon
16 CP1215 oli e bar.oa pule loca:etl al rhe NE JO 000 P ork is m suspereien weitinn on ma!erial
r c F b nm 5•re_!end 0 5!reel 20j
30.C0 0p ppp iD0'm Oct-02 Gie D_ct] imon.3 p-uremem. N'ork is annupa!etl b Cegin
v.e_k ol p_[iN
Acetlemv Bmsrer Pumo Sbf en
TRS F'yT=wll uptle e:•eFla:¢I p
II CPU909 ex stin Work i_In suspenslon v.ailinq on me!=_nalBPRCSIa!iminiM1eACatlemy - 3$26255 3.SI6.Y55 3.1681?5 100°i, Sep-12 0°/ Jaml4 Vontlrak promrementNbrkisanLppeleOm eqrnwiL=r sPrv w d:Pa In OItlBI'b TEEI!!<
fww tlemanes n iaix anuary
DI.F Page 61 of 67
o.e ra_. __ '"_'CAPRAL PROlE4 STATUS FEPORT
Pmject0utlgel S)
o,ev ne:e emb.eao
crovp sbeetFUnas Tota
iotal Esiimatetl Finizh Pmiect
No. Proj.NO. Loce[iem9escriptian ry 31 t021ID5/10J Water(d]0 Sewer d3p Starm 6J2) OtM1er Butlgef Cosis %Compkte 4tiv.0ate Cempkfe Oafe ManagerWelltlmorovents- Sbtus
T2namiszion Lines'
Tnis crp iz R=_!ir-p`as=_ofa
ary F i^cl entl wi0 replace water
14 r.5 Gem hx Welll Slblal e
16 CP0915 yowardROadCCrto>ion or,m t.cq969'
FaCltlymaccemmodafel e
8314 4 2,'S.501 2J31556 Op9 Oclq2 n°;. ep F:e-mnstmOicnnaeGn3 g scFOiuletltm
lawmenl oi W=p t ThI=_pmj=ctvnll bn 6tM1
also oporatl=iry=exisimg sorm fine en
W SV=_I SE lo acmmmotla!e fhe Well
1 I'1'.p ovemenls.
30t111]C'NW dP5
Cieanino.
T¢pro,n vtll wmole e iM1e rzmoval
CGHOB o setl 9slorm aa3° I I50 G9 35 P0 P°le"«°' :'isetllomm lale;hipontlsi .rJ! gM1O e.I.. CiN tl 0 .,,. Mar-i3 pcLl wrkaur,noiM1esumm=_rc12913tl uemcleanmedncbaonoa5lreelSNEasIev,alerlevekVTllcy{'
Wellllmomvenents-W II
Reolac=ment
rnl;pro ect.n re+asuna;e orreplace
3 CP0915 Wsll solM1ail![sn5untlionaltull 2ii6_EB 2 E,566 p4000pC GGY Ma- CesgnvrorFUnde ay P o,'ec 5caFacit/antl:om0lv emotlRica iotslp 3 eo13 Lce anlicipaletllo euntl_tconsWeLOnmIneHowartlRoatlCormslonCanhol2%3.Fecifi:/.
30H Storm P' 1 R
ReoUcemen PpaaeO
23 CP1ID9 Tr,r-nie Mllconslmcls or
rsn3g= ovemeNS..nM mre=t
1E50 0 t65] tT8310 i0"5 pr-13 Designvmrkuntlerv,avem snol
e r.w
v-a _ee anuapa zemee de.wn<,,,croninis
yxar
Lea Hlp Sa/e Routesto Sc eols
Imomveme
This prul°'-++IIwm0le e
Z2 CP1II0 nalkiog mules
3 e'' Desiqn work untlerway r mcimnmvt^_ven=r;a brsa:e
leHazel,viotlqem LeeYi11_lem, lFederali P2p,O9J Gp0.09' 30°4 qprv13 qu ll Tmon antiopatetl m20131o_tlunnglrye
snfP nerMitltlle5c oclalon 161h L59 q5) qg:greeme.1 vn h P50 for iheu
Ave SE an SE?12 S. pe;lmn ol IM1e w rh rs wmpleL-
FW mer Welllieltl lm
TM1is oro=cbxll¢tlane m Fhazes
The firs pM1axa tA vAI mmmleL
sst ga6on oltie F ImerWellli>IE
o aetem,n=me req iir=a anxtys sa2
Teeshmaletl ras5 ar^fo:he?M1ase V.2; CP110) a n anllinn omorae neer]N lo wlA re i 2 ZCO 00
Ihel Ilwa rngnis.PFaset6w.11 2?OOG00 699.i a 30`H Varv G 3 onlyantlwllperevisetlwfien M=
mple atl:ilnoanat354nqpmgra
na-+ _ molhe _,
p,z0. Cor.sul!a„
nM1a=E
woh s unp=m-f
u ell as dn al:ema!ives analysis antl pumFl 5 tls!a i5run0e evalueLOn.
Phaz=2 wll comple@[pe pqy¢al
impmvemen s-
q bumWavSOUNPtl ['
Impmv ¢n[z d5[ree(,em
TMS p me,yy,l c nslmq a new Sireel
IigM1kqg<ysLm.lanrlicepcd metllan P40 E30
1t CP1116 island atl=sionstetlmibOClo6 1 1il0900 ISle e)
v.alk.rebra,;qnafexislingutiliy 100,9p0 °-p,e]J o 0,g]p <0°'. Jul-f3 OcFt: Dunstlon : nsultanitle_i gn work a untlerv.ayoolas.entl motl8rce ions fo ee ez3iing Feoerap
sionalatL oguwo 51. Th3pmject
al5c Inrlutl=s=_publr atlu[a!ion
elem_n(o 0'tl lnan saleN_
DI.F Page 62 of 67
CAPITA PROIECT 57q7U5 REPORTa, rn.o . __
ProjectBUGget S Oesign Constrvc ionontV
TohlGroupSneefFntlsTotalEafimatetl PinisM1 PmjectYo. Pmj.NO. LocellonNescription L3 tpPI1 A103 Wafer 4]0 Sewer Elt Storm(692 O[her Butlgel Cosis :f Cemplefe qtiv.Jate Cemplefe pete Manager SfflusluurnWavSOUtM1CCrzar
Imorovemenfs-F"rSt SE
Hemlock SL SE
2 epE<pp25LP11t9Thispmecivnllwae;.qWC4eNSen
Fir antl Hemlo:t S^ee!5 hom?Ixne= ' BdS Tla) :
p33 B44 3033,949 400 !I. '+606560 L Otl-< pursdcn Gnsulian`tlesgnwort-un0ezoevmSlanesantlinJudesnstlewalks
M nJre_ILOEOna.lmn=if n.p¢. ents
entl InK311 d M1 w 5ianal ai HemlO[Y.ol
WellElmurove enir
5 CSIIA Thlspro eclwillmnsaunan=_w
OinIYn9loM1OUSea=_ISndygep^re or 9138 Ii8 12<0]59
an tlismJec ion epu.cm_N.
Sa?+` Ap-14 punsdon Consul!aN tl^3:gn vm k is untlereav
AWS/M SL SE-Inslallerl pmleCr-tl ItlnumHWSantlMSireetSEl -
ea Mmslbni.uMneHmenAWSmrnmaonmImrovementa
w St SE IcompleaTIIISIOr1'I^IImiI1pIPIB ip µg[k
11Po/MSLSE reslnc lel li.rtnrravpmenL2) CP1024 onlybnrrqmvaaemsatlhe gO,OG mnliMroM-iCanq le eatnl=rseclicnp=rOplion2sel_etetlby
EG.0 4 i00000 ap¢; SeF-' Idayli Truong qyySIMStSEPre-Dezign Pref minaryupb[Works Commitlee lo
unligu att n intl Im•y lnl u!I einlxrse[0aaeressaonyanas :e y c _omplNe pnrlOVlion?was¢IeNetlyyll- c
LnTmikee J'.i.e2912,Fnal!les:r nvm
in.ferwy Nn4r.ent3i 9qranlvncsre.ietetl
Lakelantl HII s Res n 1 b5i12 oeiymi¢n is In mocess.
Im ene
24 W0165 Th srP°Ie^II pmvitle oaccus
mpnovEmevL=a41;te;_=_=_rvoir 4 ODW e90,009 4 0000 ]Si6 Ju3;? 6_c-13 vonCreY IIM1eLakelendMAkBOOSN_rSOdmp neiiensfneludmgpactrgs , e uporaoeg
am faco.ry memr aions rnp o emems_
wen s uooraae
29 CP062G 'sp;o;enwllcons mracxwv.¢II
I51.90a_bryscP.tl noemergx,cyger=ramr
3
5190 ii1 00 p90 Jae-13 Cec^] Le_ Consultaotecop noinF ocezs.and J iin(x:enn caFSpiLy
2009 Galewav Pro'ect
30 CP0906
m sp:o;eciwJlconshuctacew
t09,000
oalewaysgnalEesiVaAeyHigbvay ° C-eeFUn
00000 1 9U40 39°'o Holtl aoltl e Eosementecqniutionrom01e1ed Pmrn
and:akeTaposParkwsy enholtl
I6NSFIEYH PetlesVien
unaerc oz
3, eaz9n 'n.,o ..0 xpea=sra
sFnia - nr: m a eNS l J85.0?p P. 9
rem Q 1 NEaziVanzy l'31=)
0fl590r 9ppODCO EC'v: Hola Hcltl ponstloo 5tltle. .all tl w:llE p tlt
25
N gnway T 51 1 and h?BNE rstl ompleie esign.e mnmental psrmMirtg.wst nonh o!f e W M1tle Frver entl consimc!ion.
CPSTDiAL 819I,53P t9.635,i3] ]BJO.11S 0.92].063 J0,5o06B9 60.oy 53 ]G,660,909
DI.F Page 63 of 67
oxi c.,o,_, .__.SOS PROGRAM STATU$pEPORT
Pmjecf Butlgef f5)
onty pesign Conshuction
Gmup LocalSireet IDtal
No. P oJ.Nq ocalioNDeSC ipfivn 11:1 Funtls tOl Water a)07 Sewer l31) Stoim 932 OIM1er To1alBUtlne
Es}imatetl 9. Pinisp ProjectCoclsCompleleAtiv.Date hGOmplete Oatc Manager Sbtux012LocalStreetPaaem^N
Reconsfmcfion.
Thi3]c_Y'rvi'rl_h,3b.lild E 3 tl IEh'-iy
ei¢cenl pavemxnl cn local5reels
33 CP1301 M1r:.igqoutt_GAymclutlmg
J6tecbewn2ntlantl4N5i.9E 0.090 500.000 1tB,5W 1,9@B,580 1.595]9 100'& Juo-:2 g25y Na WGr4 snea:rymmpl=leon2?ndElr±eISE22ntlSL..E blmn M and R 6L 6E 1' W¢kslmm anJ on 2EINHl2]In Siree loca mpsl]tNMl2BIM1 S.SE Eas o!F 51.SE Fostlway wpB on J SlveelSE Is u tl_rwaWateratlslcrmImprovercsniswillalso
ee cem izied on mzse.ireeis
Ofher SOS Pre"eds
CP12 6.Pxvaincu Fslc mo.G lo IJlq 533 qp
6eats aatl vedays.539500 533,op9
WicYSrom ForsiawzseeCP]96
00t2505Pmg2mTOtalz 16P9`Ep ppGilOG i'.3,500 zsoaaso >,i s
DI.F Page 64 of 67
OTHER PROJECTS-ACTION By OTHER COMITTEEu ,..-,._ r. __.
Design Constmction
Total
No Pmj.No. LocaHOnlDescri tion
Estimatetl °e Finlsh S aH ActionPTotalButlgeCostsCompleteAdvDate%Complete Date Manager Committee StatusAuburnVallevHe5 ' N$'t
Imomvements
Th:s pro?ct will comple!e paBing lol.access walerACP1210serviceandsewerserviceimpmvemenistothe 1i94fip 15},635 iD0?S Jun-12 t00'6 Nov-12 DunsJun MSC FinalPayisinprocessCilyspropertylocaledai4910qStreetSEas
requiretl or the lenant agreement with Aubu•n
Vallzy Humane Society.
C Hall NVJ Plaza I
Ths pm eC wAI renovate the NV'eNrance m Clty
0 CP7175 Hall simAar Io I F rerent improvemenls on Ihe
soufh side ot City Hall Work will intlude new
4'S,i 4585]0 99% Apr-73 Sep-13 Chambedain PCDC ConsWtant wo rk is on holdpavementuptlatedIrgMm9_ADA Ramp upgratles
antl new r;y Hall s.onaoe
Wa f tl' -P tl tr' K' ks.
This pmjec}II mmpleta ihe design of Ihe
C CPO6'I6 tlowntownPetlestrianKioskandinstallihese 101000 116,050 1p0",e Deo12 Jul-13 Vondrek PCDC Bltl ocuments are being finalized WSDOT appmval forsimcWresatupfo9locationswithinteDownrowm
m sln¢tion is pe tlingarea.
hbrk will Ce co;np:etetl by King Counry Securetl funtlinpFensterLeveePro' t
Is Imm d Grants and matchino storm luntls Planning hasDC%Ot6 T is pro z t w ll mmple!e nevi levze improoements 9i9 pp 1 255 00 60°; N A su miltetl foran atltlihonai J2ik In SRF funding whi.hontheFensterLev=e along ICe Green Rrver P-14 ?ndeaen PC C vo pe firalizatl until this/all Pre-Desgn work is
complefe The Agreement with King Caunry is being
exewtetl
TOTALOTHERPROJECTS 1,695.56] 2,D07,255
DI.F Page 65 of 67
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
November 27, 2012
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:December 3, 2012 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 66 of 67
Public Works Committee - Action Tracking Matrix
Next PWC
Est Comp.
No.Item Description Contact Review Date
Date Sta[us
A SidewalH Program funding Sources Para 1/]./13 Pending initial dlccusslon with the Committee for 2015-2016 budget
g Track mmpleted project on the 2012 Active
Capital Improvement Projects Map
Gaub Ongomg-Quarterly updates,next one in January
C Fulmer WeI6Field Feasibility Study Updates Repp 12/17/12 Initial study finding are not yet completed
p
Tums on Red and Flashing Yellow Arrows- Preparing Inventory of Right Turn Arrows, recommendation forCoztEstimateforSins
Para 12/17/12 12/17/12
si na e and cost estimate.E System Develo ment Char es SDCs Re 11/1/2013 Yearl Review of SDCs
Updated 11/27/2012 5.01 PM
DI.G Page 67 of 67