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HomeMy WebLinkAbout12-03-2012 (2) cmoF ---.� * • Finance Committee December 3, 2012 - 5:30 PM Annex Conference Room 1 WASHINGTON MINUTES 1. CALL TO ORDER Chair John Partridge called the meeting to order at 5:30 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. A. Rolf Call Chair John Partridge, Vice Chair John Holman, and Member Largo Wales were present. City oificials and staff members present included: Mayor Peter B. Lewis, Chief of Police Bob Lee, City Attomey Daniel B. Heid, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Planning and Development Director Kevin Snyder, Principal Planner Jeff Dixon, Innovation and Technology Director Ron Tiedeman, Public Affairs and Marketing Manager Glenda Carino, Planning Manager Elizabeth Chamberlain, and City Clerk Danielle Daskam. Also present were Auburn Area Chamber of Commerce President and Chief Executive Officer Nancy Wyatt, Scot Pondetick, and John Pinsker B. Announcements There was no announcement. C. Agenda Modifications - There was no change to the agenda. II. CONSENT AGENDA A. November 19, 2012 Minutes Vice Chair Holman moved and Member Wales seconded to approve the November 19, 2012 minutes. MOTION CARRIED UNANIMOUSLY 3-0 B. Claims Vouchers (Coleman) Claims check numbers 418646 through 418927 in the amount of $1,374,500.86 and dated December 3, 2012. Committee members reviewed the claims and payroll vouchers. Page 1 of 6 vice Chair Holman moved and Member Wales seconded to approve the claims and payroll vouchers. MOTION CARRIED UNANIMOUSLY 3-0 C. Payroll Vouchers (Coleman) Payroll check numbers 533388 through 533461 in the amount of $328,593.97 and electronic deposit transmissions in the amount of $1,230,710.73 for a grand total of$1,559,304 70 for the period covering November 15-28, 2012 See claims vouchers above for approval of payroll vouchers. III. ORDINANCES A. Ordinance No. 6421 (Coleman) An Ordinance of the City Council of the City of Aubum, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No. 6370, Ordinance No. 6378, Ordinance No. 6379, Ordinance No. 6400, and Ordinance No. 6410, authorizing amendment to the City of Aubum 2011-2012 Budget as set forth in schedule "A" and ` schedule "B" Finance Director Coleman presented Ordinance No. 6421, approving budget amendment number 9. The ordinance was discussed at all Council committees and at the previous Finance Committee meeting. Vice Chair Holman moved and Member Wales seconded to approve and forvvard Ordinance No. 6421 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 B. Ordinance No. 6432 (Coleman) An Ordinance of the City Council of the City of Aubum, Washington, adopting the 2013-2014 Biennial Budget for the City of Aubum, Washington Finance Director Coleman presented Ordinance No. 6432, adopting the City's Biennial Budget for years 2013-2014 Director Coleman stated that the Council reviewed the budget in several work sessions and held two public hearings on the proposed budget. The preliminary budget was published on November 2nd and available for public review and comment. vice Chair Holman expressed eagemess to tie performance measures (smart goals) to the budget. Member Wales agreed with Vice Chair Holman but recommended that the Council implement smart goals for specific portions of the budget. Mayor Lewis recommended that the Council hold a retreat or Committee of the Whole session to further discuss the implementation of smart goals and provide staff with direction. Page 2 of 6 Member Wales moved and Vice Chair Holman seconded to approve and forvvard Ordinance No. 6432 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 IV RESOLUTIONS A. Resolution No. 4873 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and the City Clerk to execute an agreement for services between the City of Auburn and the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism awareness within the city and to provide services associated with supporting the city's economic development efforts Finance Director Coleman presented Resolution No. 4873, which approves an agreement for services with the Auburn Area Chamber of Commerce to operate a visitor information center, promote tourism awareness, and provide services associated with supporting the City's. economic development efforts. The agreement was reviewed at the last Finance Committee meeting. There was brief discussion regarding the hotel/motel tax, which provides funding for tourism activities. Approximately $80,000 in hotel/motel taxes are received annually Member Wales questioned whether the Chamber is a non-partisan organization. Chamber President and CEO Nancy Wyatt responded that the Chamber is non-partisan and never contributes to candidate campaigns. , Chair Partridge noted the high number of calls and walk-in traffic handled by the Chamber of Commerce. Chair Partridge spoke favorably of the partnership with the Chamber Vice Chair Holman moved and Member Wales seconded to approve and forward Resolution No. 4873 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 B. Resolution No. 4879 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authoriiing the Mayor and City Clerk to execute a contract with Washington Advocates, LLC, for consulting services Resolution No. 4879 authorizes an agreement for services with Washington2 Advocates LLC for consulting services. The resolution was reviewed by the Finance Committee at its last meeting. Mayor Lewis stated that the resolution renews the annual agreemerrt with Page 3 of 6 Washington2 Advocates, which serves as the City's federal lobbying team. Mayor Lewis pointed out the 2012 accomplishments and 2013 anticipated work plan provided by the consultant. Mayor Lewis stated that Govemment Relations Manager Carolyn Robertson coordinates state, county, regional, and federal efforts. Washington2 Advocates ensures key relationships are maintained to protect the City's interests at the federal level. Vice Chair Holman moved and Member Wales seconded to approve and forward Resolution No. 4879 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 C. Resolution No. 4884 (Lee) A Resolution of the City Council of the City of Aubum, Washington, authorizing the conversion to, and sale of Aubum Police Canine Henk as surplus property of the City of Aubum. Chief of Police Lee explained that the resolution authorizes the surplus of police canine, Henk, as surplus property Henk will be retired from service, and his handler has declined to keep the dog. The dog will be sold to John B. Douglas for$3,000. John B. Douglas trains GeFinan Shepherds in the area of Schutzund and pe�sonal security Vice Chair Holman moved and Member Wales seconded to approve and forvvard Resolution No. 4884 to the full Council. MOTION CARRIED UNANIMOUSLY 3-0 D Resolution No. 4885 (Dowdy) A Resolution of the City Council of the City of Aubum, Washington, declaring certain items of property as surplus and authorizing their disposal Public Works Director powdy presented Resolution No. 4885, which surpluses a 2008 Ford prisoner transport van and a walk through metal detector The City no longer has a municipal court and the items cannot be used by any other department. By law, metal detectors can only be used for courts. Member Wales moved and Vice Chair Holman seconded to approve and forward Resolution No. 4885 to the full Council. MOTION CARRIED UNANIMOUSLY 3-0 V DISCUSSION ITEMS A. Vadis Service Agreement#AG-S-062 (Coleman) AG-S-062 is a bi-annual service agreement between the City of Aubum and Vadis for a litter control program, beginning January 1, 2013, and Page 4 of 6 ending December 31, 2014 Finance Director Coleman presented the Vadis Service Agreemerrt, which is a bi-annuai service agreement between the City and Vadis for a litter control program. The agreement includes a recycling pickup program. The City has had a similar agreement with Vadis for decades. Vadis is a non-profit organization located in Sumner that develops employment opportunities for individuals with disabilities. B. 2012 Annual Comprehensive Plan Amendments (Dixon) Review and discuss the 2012 annual Comprehensive Plan Amendments and Planning Commission recommendations. Principal Planner Jeff Dixon reviewed the proposed 2012 Comprehensive Plan amendments and the Planning Commission's recommendations on the proposed amendments. The proposed amendments include privately initiated and publicly (City) initiated changes to the Comprehensive Plan Map and policy/text amendmerrts. Five map amendments and seven policy and te�ct amendments were received. The Planning Commission has held three public hearings on the proposed amendments and made their recommendations, which are summanzed in the agenda packet. The map amendments include: Map Amendment No. 1 revises the electrical service facilities map No. 6.1 Map Amendment No. 2, a privately initiated amendment, is related to River Mobile Home Park, 3611 I Street NE, to change the Comprehensive Plan designafion from Public/Quasi-Public to Moderate Density Residential and rezone from P1, Public Use to RMHS, Residential Mobile Home Community approximately 6.36 acres for replacement of mobile home spaces and vehicle parking displaced by King County's Reddington Levee Extension and Setback Project. Map Amendment No. 3 to change 1.88 acres of property on Lea Hill at 12130 SE 310th Street, from Single Family Residential to High Density Residential and rezone from R5 Residential to R20 Residential. The Planning Commission recommends denial of the request. The Planning Commission cited concems about creep of expansion of multi-family residential and traffic issues. Map Amendment No. 4 from the Auburn School District, 800 4th Street NE, in ariticipation of future redevelopment of Auburn High School, to change the Comprehensive Plan des'ignation of 14 parcels located southeast of the high school from Office Residential to Public/Quasi-Public and rezone from RO, Residential Office, to I, Institutional, and change 12 parcels located northwest of the high school from High Density Residential to Public/Quasi-Public and rezone from R20, Residential, fo I, Institutional. Page 5 of 6 Map Amendment No. 5 adds a new Comprehensive Plan map to show Economic Development Strategy Areas. Policyltext amendments 1 through 4 incorporate the Aubum, Dieringer, Federal Way and Kent School Districts' Capital Facilities Plans. Policy/text amendment 5 incorporates the City's Capital Facilities Plan. PolicyRext amendment 6 revises the Comprehensive Transportation Plan. Policy/text amendment 7 revises Chapter 14 related to Economic Devetopment Strategy Areas. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:27 p.m. APPROVED this 17th day of December, 2012. ..� � ,��� Jo�a Partridge, Chair Danielle Daskam, City Clerk Page 6 of 6