Loading...
HomeMy WebLinkAbout02-11-2013 MUNICIPAL SERVICES COMMITTEE AGENDA PACKET Municipal Services Committee February 11, 2013 - 3:30 PM City Hall Council Conference Room AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. January 28, 2013 Meeting Minutes* III.ACTION A. Ordinance No. 6428* (Dowdy) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTIONS 2.75.040 AND 2.75.060 OF THE AUBURN CITY CODE RELATING TO THE DIRECTOR OF EMERGENCY MANAGEMENT. B. Resolution No. 4907* (Coleman) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDED AND RESTATED INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN AND KING COUNTY FOR SOLID WASTE MANAGEMENT IV.DISCUSSION ITEMS A. Ordinance No. 6398 Pull Tabs* (Heid) Annual review of taxation basis to determine if any changes need to be made - dependent upon status of economy. Ordinance No. 6398 was enacted 2/21/12. B. Bad Debt Write Off - Parks, Arts & Recreation* (Faber) The Parks, Arts & Recreation Department staff has reviewed the aged receivable balances for department programs and facility rentals for the period of 2002 through 2011. Bad debt for that 10 year period of time represents approximately .00045 of annual revenue. The Parks, Arts & Recreation Department staff is recommending that the outstanding account balances (Exhibit A)that have been deemed uncollectible, be written off. C. Vietnamese Veterans Memorial (Faber) D. Animal Control and Rescue (Lee) E. Concealed Pistol Licenses (Lee) Page 1 of 56 F. Project Matrix* V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 56 AGENDA BILL APPROVAL FORM Agenda Subject: January 28, 2013 Meeting Minutes Date: January 30, 2013 Department: Police Attachments: January 28, 2013 Meeting Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff: Meeting Date:February 11, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 56 Municipal Services Committee January 28, 2013 - 3:30 PM Council Conference Room MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in the Council Conference Room of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant Chief of Police Bill Pierson, Public Works Director Dennis Dowdy, Planning and Development Director Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber, Assistant City Attorney Steven Gross, Financial Planning Manager Martin Chaw, Administration/Business Manager Darcie Hanson, Financial Services Manager Rhonda Ewing, Maintenance and Operations Manager Randy Bailey, Solid Waste and Recycling Supervisor Joan Nelson and Police Secretary Scribe Terry Mendoza. Others present: Citizen Scot Pondelick. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. January 14, 2013 Meeting Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. DISCUSSION ITEMS A. Animal Control Licensing Program (Hanson) Darcie Hanson, Administrative/Business Services Manager, Planning and Development Department, provided an update on the Animal Control Licensing Program. Since January 1, 2013 the City has sold 194 new pet licenses through PetData with 32 of those sold at the Page 1 of 4 CA.A Page 4 of 56 Auburn Valley Humane Society Ribbon Cutting event. This activity generated about $5,000.00 that is approximately sixty percent (60%) of the projected monthly planned revenue. Pet license renewal notices were mailed out the second week of January. The City provided used laptops to local veterinarians and the AVHS to assist with the purchase and/or renewal of licenses. Citizens inquiring about pet licensing are being directed to PetData as well as the City's dedicated line (253) 876-1997. Committee discussion followed. B. Shopping Cart Update (Bailey) Randy Bailey, Maintenance and Operations Manager briefed the Committee on the shopping cart status as of January 25, 2013. Information was distributed summarizing the shopping cart impound/disposal fees billed ($3,810.00), as well as payments received for the shopping cart invoices ($1,800.00). The amount outstanding for shopping cart receivable is $2,010.00. The handout also included a breakdown of shopping cart receivables. Manager Bailey stated that most of the companies have been on the list less than three months. Chair Peloza requested that the report include aging information for each shopping cart owner. Manager Bailey will add the aging information to the report and provide to Committee members. Committee discussion followed. C. Auburn Golf Course Financial Review (Coleman) Martin Chaw, Finance Manager, updated the Committee on the Golf Course's financial status to include the working capital statement, balance sheet and rounds played. This included, the year-to-date actual in terms of revenue and operating expenses. Total rounds played for 2012 were 45,704. This decrease from 2011 figures can be attributed to damage sustained during the snow/ice storm in January and a wet/rainy Spring and Summer season. Director Daryl Faber, Parks, Arts and Recreation also presented the new Golf Course marketing brochure which has received a very positive response in the community and has been distributed to the larger corporations in the area. The new brochure includes better packages available during the Winter months and information in conjunction with the Copper Falls restaurant. There are many groups that will be returning to the Golf Course this year for their tournament events which may result in approximately $35,000.00 in additional revenue. Committee discussion followed. D. King County Solid Waste Interlocal Agreement (Coleman) Joan Nelson, Solid Waste and Recycling Supervisor, along with Assistant City Attorney Steven Gross reported on the King County negotiations for the Solid Waste Interlocal Agreement (ILA). The King County Solid Waste ILA was formed and signed in 1988 by cities for a Page 2 of 4 CA.A Page 5 of 56 40-year term. Individual cities contract or provide for the collection of garbage and recycling, and the King County Solid Waste Division (SWD) provides for the transfer, disposal and recycling services. The Amended and Restated Solid Waste ILA (2013 ILA) provides greater accountability, transparency, simplicity, and durability to address the long term needs of the system, as well as addressing the mitigation and indemnification issues specifically related to the Cedar Hills Landfill. Cities have until April 30th to act on the 2013 ILA. Committee discussion followed. E. Red Light Photo Enforcement (Lee) The 2012 end of year review for the Red Light Photo Enforcement program was presented by Assistant Police Chief Bill Pierson. The City launched the program in 2006 and since that time the overall red light violations have been reduced, especially in school zones. The number of actual infractions issued to reported violations has also decreased from 86.1% in 2008 to 76.8% in 2012. Mayor Pete Lewis requested that copies of the Red Light annual report be distributed to the Auburn School District and Green River Community College. Committee discussion followed. F. Animal Control (Lee) Police Chief Bob Lee briefed the committee on animal control statistics to date in January. Our new Animal Control Officer, George Winner, has had 19 dispatched calls and 35 phone calls/messages regarding animal complaints. Seven animals have been impounded and charges will be filed against a subject that attempted to order his dog to attack officers that were on the perimeter of his home. Since the animal control program has just started Chair Peloza requested a monthly report beginning February 11, 2013. Committee discussion followed. G. Project Matrix The following updates were made to the Project Matrix: Item 10P - Review date changed to 04/08/13. Item 20P - Review date changed to 02/11/13. Status updated. Item 26P - Removed from Project Matrix. Item 27P - Lead changed to Darcie Hanson. Review date changed to 04/22/13. Item 29P - Project description updated. Review date changed to 04/22/13. Status updated. Item 32P - Removed from Project Matrix. Item 3I - Review date changed to 07/01/13. IV. ADJOURNMENT Page 3 of 4 CA.A Page 6 of 56 The meeting was adjourned at 4:26 p.m. The next meeting of the Municipal Services Committee is Monday, February 11, 2013 at 3:30 p.m. in the Council Conference Room, City Hall, 25 W. Main Street, Auburn, WA. Signed this ______ day of February, 2013. ____________________ _________________________________ Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe Page 4 of 4 CA.A Page 7 of 56 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6428 Date: January 25, 2013 Department: Public Works Attachments: Ordinance No. 6428 Budget Impact: $0 Administrative Recommendation: Municipal Services Committee to recommend City Council introduce and adopt Ordinance No. 6428. Background Summary: Ordinance No. 6439 amends City Code to reflect changes in the appointment of the Emergency Management Director. Reviewed by Council Committees: Municipal Services, Public Works Councilmember:Peloza Staff:Dowdy Meeting Date:February 11, 2013 Item Number:ACT.A AUBURN * MORE THAN YOU IMAGINEDACT.A Page 8 of 56 ---------------------------------- Ordinance No. 6428 October 10, 2012 Page 1 of 3 ORDINANCE NO. 6 4 2 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTIONS 2.75.040 AND 2.75.060 OF THE AUBURN CITY CODE RELATING TO THE DIRECTOR OF EMERGENCY MANAGEMENT WHEREAS, the City recently reconfigured its organization responsibilities for emergency management and included the Public Works Director for the Director of Emergency Management; and WHEREAS, it would be appropriate to reflect that change in the Auburn City Code and include the flexibility of the Mayor to make such an appointment in the future as well as to include the Director of Emergency Management (whomsoever that may be) as a member of the Emergency Operations Board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to City Code. That section 2.75.040 of the Auburn City Code be and the same hereby is amended to read as follows: 2.75.040 Director of emergency management. The organization shall be headed by the director of emergency management. The mayor shall appoint the chief of police as the director of emergency management. The director shall be directly responsible for the organization, administration and operation of the emergency management organization. The emergency operations plan and any amendments thereto shall be effective when approved by the emergency operations board. (Ord. 6088 § 1, 2007; Ord. 4424 § 3, 1990; Ord. 3957 § 2(4), 1984.) Section 2. Amendment to City Code. That section 2.75.060 of the Auburn City Code be and the same hereby is amended to read as follows: 2.75.060 Emergency operations board. ACT.A Page 9 of 56 ---------------------------------- Ordinance No. 6428 October 10, 2012 Page 2 of 3 A. There is created and established an emergency operations board to oversee and provide policy recommendations to the city council during emergency and recovery periods, and to provide policy direction for development and maintenance of the emergency operations plan. During any emergency or disaster, the board shall also oversee and provide direction to the emergency management committee, and shall be chaired by the director of emergency management. B. The emergency operations board shall consist of the following members: 1. Mayor, who shall be the chairperson; 2. Director of emergency management, who shall be the vice-chairperson. 2. Chief of police, who shall be the vice-chairperson; 3. All department heads of the city of Auburn. C. Each department director shall have specific duties and responsibilities for mitigation, preparedness, response and recovery as provided in the city emergency operations plan and shall ensure that the policies established by the emergency management organization in the plan are implemented within their respective city departments. (Ord. 6088 § 1, 2007; Ord. 3957 § 2(6), 1984.) Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 4. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 5. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. ACT.A Page 10 of 56 ---------------------------------- Ordinance No. 6428 October 10, 2012 Page 3 of 3 INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ______________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ ACT.A Page 11 of 56 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4907 Date: February 6, 2013 Department: Finance Attachments: Resolution No. 4907 Exhibit A Budget Impact: $0 Administrative Recommendation: City Council approve Resolution No. 4907 Background Summary: King County cities (except Seattle and Milton) contract with King County to provide solid waste transfer and disposal services. The current King County Solid Waste Interlocal Agreement (ILA) expires in 2028. In 2007, King County adopted the Solid Waste Transfer and Waste Export System Plan (The Plan) that identified the need for rebuilding/replacing the existing transfer stations that were built in the 1960s. Implementation of The Plan resulted in discussions between King County and the cities regarding the need to extend the current ILA to allow King County to finance the construction of the transfer stations with long-term bonds. Staff from King County Solid Waste, the King County Executive's Office, Sound Cities Association, and select cities negotiated an "Amended and Restated Solid Waste Interlocal Agreement" that extends the ILA to 2040. The revised agreement also updates liability language to protect the City's general fund, expands the participating cities' roles in system planning, clarifies the dispute resolution process, includes mitigation, and provides a process to address the future system once the Cedar Hills Landfill closes. Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:February 11, 2013 Item Number:ACT.D AUBURN * MORE THAN YOU IMAGINEDACT.D Page 12 of 56 ---------------------------- Resolution No. 4907 February 4, 2013 Page 1 of 2 RESOLUTION NO. 4907 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDED AND RESTATED INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN AND KING COUNTY FOR SOLID WASTE MANAGEMENT WHEREAS, The City of Auburn (“City”) and King County (“County”) entered into an Interlocal Agreement in 1988 (“Original Agreement”), to cooperatively manage solid waste and to periodically update the King County Comprehensive Solid Waste Management Plan; and WHEREAS, The County and Cities participating in the System have worked collaboratively for several years to develop a plan for the replacement or upgrading of a series of transfer stations; and, WHEREAS, The Parties have determined that the extension of the term of the Original Agreement by twelve (12) years is appropriate in order to facilitate the long- term financing of transfer station improvements and to mitigate rate impacts of such financing; and WHEREAS, it is in the public interest for the parties to enter into an agreement to extend the Original Agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor and City Clerk are hereby authorized to execute an Amended and Restated Interlocal Agreement between the City and King County for Solid Waste Management, which agreement shall be in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference. ACT.D Page 13 of 56 ---------------------------- Resolution No. 4907 February 4, 2013 Page 2 of 2 Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN _________________________ PETER B. LEWIS, MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney ACT.D Page 14 of 56 Exhibit A ACT.D Page 15 of 56 - 1 - AMENDED AND RESTATED SOLID WASTE INTERLOCAL AGREEMENT This Amended and Restated Solid Waste Interlocal Agreement (“Agreement”) is entered into between King County, a political subdivision of the State of Washington and the City of , a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and the City are referred to as the “Parties.” This Agreement has been authorized by the legislative body of each jurisdiction pursuant to formal action as designated below: King County: Ordinance No. __________ City: ________________________________________________ PREAMBLE A. This Agreement is entered into pursuant to chapter 39.34 RCW for the purpose of extending, restating and amending the Solid Waste Interlocal Agreement between the Parties originally entered into in ____ (the “Original Agreement”). The Original Agreement provided for the cooperative management of Solid Waste in King County for a term of forty (40) years, through June 30, 2028. The Original Agreement is superseded by this Amended and Restated Agreement, as of the effective date of this Agreement. This Amended and Restated Agreement is effective for an additional twelve (12) years through December 31, 2040. B. The Parties intend to continue to cooperatively manage Solid Waste and to work collaboratively to maintain and periodically update the existing King County ACT.D Page 16 of 56 - 2 - Comprehensive Solid Waste Management Plan (Comprehensive Plan) adopted pursuant to chapter 70.95 RCW. C. The Parties continue to support the established goals of Waste Prevention and Recycling as incorporated in the Comprehensive Solid Waste Management Plan, and to meet or surpass applicable environmental standards with regard to the Solid Waste System. D. The County and the Cities agree that System-related costs, including environmental liabilities, should be funded by System revenues which include but are not limited to insurance proceeds, grants and rates; E. The County, as the service provider, is in the best position to steward funds System revenues that the County and the Cities intend to be available to pay for environmental liabilities; and F. The County and the Cities recognize that at the time this Agreement goes into effect, it is impossible to know what the ultimate environmental liabilities could be; nevertheless, the County and the Cities wish to designate in this Agreement a protocol for the designation and distribution of funding for potential future environmental liabilities in order to protect the general funds of the County and the Cities. G. The County began renting the Cedar Hills Landfill from the State of Washington in 1960 and began using it for Disposal of Solid Waste in 1964. The County acquired ownership of the Cedar Hills Landfill from the State in 1992. The Cedar Hills Landfill remains an asset owned by the County. H. The Parties expect that the Cedar Hills Landfill will be at capacity and closed at some date during the term of this Agreement, after which time all Solid Waste under this Agreement will need to be disposed of through alternate means, as determined by the ACT.D Page 17 of 56 - 3 - Cities and the County through amendments to the Comprehensive Solid Waste Management Plan. The County currently estimates the useful life of the Cedar Hills Landfill will extend through 2025. It is possible that this useful life could be extended, or shortened, by System management decisions or factors beyond the control of the Parties. I. The County intends to charge rent for the use of the Cedar Hills Landfill for so long as the System uses this general fund asset and the Parties seek to clarify terms relative to the calculation of the associated rent. J. The County and Cities participating in the System have worked collaboratively for several years to develop a plan for the replacement or upgrading of a series of transfer stations. The Parties acknowledge that these transfer station improvements, as they may be modified from time-to-time, will benefit Cities that are part of the System and the County. The Parties have determined that the extension of the term of the Original Agreement by twelve (12) years as accomplished by this Agreement is appropriate in order to facilitate the long-term financing of transfer station improvements and to mitigate rate impacts of such financing. K. The Parties have further determined that in order to equitably allocate the benefit to all System Users from the transfer station improvements, different customer classes may be established by the County to ensure System Users do not pay a disproportionate share of the cost of these improvements as a result of a decision by a city not to extend the term of the Original Agreement. L. The Parties have further determined it is appropriate to strengthen and formalize the advisory role of the Cities regarding System operations. ACT.D Page 18 of 56 - 4 - The Parties agree as follows: I. DEFINITIONS For purposes of this Agreement the following definitions shall apply: “Cedar Hills Landfill” means the landfill owned and operated by the County located in southeast King County. “Cities” refers to all Cities that have signed an Amended and Restated Solid Waste Interlocal Agreement in substantially identical form to this Agreement. "Comprehensive Solid Waste Management Plan" or “Comprehensive Plan” means the Comprehensive Solid Waste Management Plan, as approved and amended from time to time, for the System, as required by chapter 70.95.080 RCW. “County” means King County, a Charter County and political subdivision of the State of Washington. "Disposal" means the final treatment, utilization, processing, deposition, or incineration of Solid Waste but shall not include Waste Prevention or Recycling as defined herein. ACT.D Page 19 of 56 - 5 - “Disposal Rates” means the fee charged by the County to System Users to cover all costs of the System consistent with this Agreement, all state, federal and local laws governing solid waste and the Solid Waste Comprehensive Plan. "Divert" means to direct or permit the directing of Solid Waste to Disposal sites other than the Disposal site(s) designated by King County. "Energy/Resource Recovery" means the recovery of energy in a usable form from mass burning or refuse-derived fuel incineration, pyrolysis or any other means of using the heat of combustion of Solid Waste that involves high temperature (above 1,200 degrees F) processing. (chapter 173.350.100 WAC). "Landfill" means a Disposal facility or part of a facility at which Solid Waste is placed in or on land and which is not a land treatment facility. “Metropolitan Solid Waste Advisory Committee” or “MSWAC” means the advisory committee composed of city representatives, established pursuant to Section IX of this Agreement. "Moderate Risk Waste" means waste that is limited to conditionally exempt small quantity generator waste and household hazardous waste as those terms are defined in chapter 173-350 WAC, as amended. ACT.D Page 20 of 56 - 6 - “Original Agreement” means the Solid Waste Interlocal Agreement first entered into by and between the Parties, which is amended and restated by this Agreement. “Original Agreements” means collectively all such agreements between Cities and the County in substantially the same form as the Original Agreement. “Parties” means collectively the County and the City or Cities. "Recycling" as defined in chapter 70.95.030 RCW, as amended, means transforming or remanufacturing waste materials into usable or marketable materials for use other than landfill Disposal or incineration. “Regional Policy Committee” means the Regional Policy Committee created pursuant to approval of the County voters in 1993, the composition and responsibilities of which are prescribed in King County Charter Section 270 and chapter 1.24 King County Code, as they now exist or hereafter may be amended. "Solid Waste" means all putrescible and nonputrescible solid and semisolid wastes including but not limited to garbage, rubbish, ashes, industrial wastes, swill, commercial waste, sewage sludge, demolition and construction wastes, abandoned vehicles or parts thereof, contaminated soils and contaminated dredged materials, discarded commodities and recyclable materials, but shall not include dangerous, hazardous, or extremely hazardous waste as those terms are defined in chapter 173-303 WAC, as amended; and shall further not include those ACT.D Page 21 of 56 - 7 - wastes excluded from the regulations established in chapter 173-350 WAC, more specifically identified in Section 173-350-020 WAC. "Solid Waste Advisory Committee" or "SWAC" means the inter-disciplinary advisory forum or its successor created by the King County Code pursuant to chapter 70.95.165 RCW. “System” includes King County’s Solid Waste facilities used to manage Solid Wastes which includes but is not limited to transfer stations, drop boxes, landfills, recycling systems and facilities, energy and resource recovery facilities and processing facilities as authorized by chapter 36.58.040 RCW and as established pursuant to the approved King County Comprehensive Solid Waste Management Plan. “System User” or “System Users” means Cities and any person utilizing the County’s System for Solid Waste handling, Recycling or Disposal. "Waste Prevention" means reducing the amount or type of waste generated. Waste Prevention shall not include reduction of already-generated waste through energy recovery, incineration, or otherwise. II. PURPOSE The purpose of this Agreement is to foster transparency and cooperation between the Parties and to establish the respective responsibilities of the Parties in a Solid Waste management System, including but not limited to, planning, Waste Prevention, Recycling, and Disposal. . ACT.D Page 22 of 56 - 8 - III. DURATION This Agreement shall become effective as of ___________, and shall remain in effect through December 31, 2040. IV. APPROVAL This Agreement will be approved and filed in accordance with chapter 39.34 RCW. V. RENEGOTIATION TO FURTHER EXTEND TERM OF AGREEMENT 5.1 The Parties recognize that System Users benefit from long-term Disposal arrangements, both in terms of predictability of System costs and operations, and the likelihood that more cost competitive rates can be achieved with longer-term Disposal contracts as compared to shorter-term contracts. To that end, at least seven (7) years before the date that the County projects that the Cedar Hills Landfill will close, or prior to the end of this Agreement, whichever is sooner, the County will engage with MSWAC and the Solid Waste Advisory Committee, among others, to seek their advice and input on the Disposal alternatives to be used after closure of the Cedar Hills Landfill, associated changes to the System, estimated costs associated with the recommended Disposal alternatives, and amendments to the Comprehensive Solid Waste Management Plan necessary to support these changes. Concurrently, the Parties will meet to negotiate an extension of the term of the Agreement for the purpose of facilitating the long-term Disposal of Solid Waste after closure of the Cedar Hills Landfill. Nothing in this Agreement shall require the Parties to reach agreement on an extension of the term of this Agreement. If the Parties fail to reach agreement on an extension, the Dispute Resolution provisions of Section XIII do not apply, and this Agreement shall remain unchanged. ACT.D Page 23 of 56 - 9 - 5.2 Notwithstanding any other provision in this Agreement to the contrary, the Parties may, pursuant to mutual written agreement, modify or amend any provision of this Agreement at any time during the term of said Agreement. VI. GENERAL OBLIGATIONS OF PARTIES 6.1 King County 6.1.a Management. The County agrees to provide Solid Waste management services, as specified in this Section, for Solid Waste generated and collected within the City, except waste eliminated through Waste Prevention or waste recycling activities. The County agrees to dispose of or designate Disposal sites for all Solid Waste and Moderate Risk Waste generated and/or collected within the corporate limits of the City which is delivered to the System in accordance with all applicable Federal, State and local environmental health laws, rules, or regulations, as those laws are described in Subsection 8.5.a. The County shall maintain records as necessary to fulfill obligations under this Agreement. 6.1.b Planning. The County shall serve as the planning authority for Solid Waste and Moderate Risk Waste under this Agreement but shall not be responsible for planning for any other waste or have any other planning responsibility under this Agreement. 6.1.c Operation. King County shall be or shall designate or authorize the operating authority for transfer, processing and Disposal facilities, including public landfills and other facilities, consistent with the adopted Comprehensive Plan as well as closure and post- closure responsibilities for landfills which are or were operated by the County. ACT.D Page 24 of 56 - 10 - 6.1.d Collection Service. The County shall not provide Solid Waste collection services within the corporate limits of the City, unless permitted by law and agreed to by both Parties. 6.1.e Support and Assistance. The County shall provide support and technical assistance to the City consistent with the Comprehensive Solid Waste Management Plan for a Waste Prevention and Recycling program. Such support may include the award of grants to support programs with System benefits. The County shall develop educational materials related to Waste Prevention and Recycling and strategies for maximizing the usefulness of the educational materials and will make these available to the City for its use. Although the County will not be required to provide a particular level of support or fund any City activities related to Waste Prevention and Recycling, the County intends to move forward aggressively to promote Waste Prevention and Recycling. 6.1.f Forecast. The County shall develop Solid Waste stream forecasts in connection with System operations as part of the comprehensive planning process in accordance with Article XI. 6.1.g Facilities and Services. The County shall provide facilities and services pursuant to the Comprehensive Solid Waste Management Plan and the Solid Waste Transfer and Waste Management plan as adopted and County Solid Waste stream forecasts. 6.1.h Financial Policies. The County will maintain financial policies to guide the System’s operations and investments. The policies shall be consistent with this Agreement and shall address debt issuance, rate stabilization, cost containment, reserves, asset ownership and use, and other financial issues. The County shall primarily use long term bonds to finance transfer System improvements. The policies shall be developed and/or revised through ACT.D Page 25 of 56 - 11 - discussion with MSWAC, the Regional Policy Committee, the County Executive and the County Council. Such policies shall be codified at the same time as the Comprehensive Plan updates, but may be adopted from time to time as appropriate outside the Comprehensive Plan process. 6.2 City 6.2.a Collection. The City, an entity designated by the City or such other entity as is authorized by state law shall serve as operating authority for Solid Waste collection services provided within the City's corporate limits. 6.2.b Disposal. The City shall cause to be delivered to the County’s System for Disposal all such Solid Waste and Moderate Risk Waste which is authorized to be delivered to the System in accordance with all applicable Federal, State and local environmental health laws, rules or regulations and is generated and/or collected within the corporate limits of the City and shall authorize the County to designate Disposal sites for the Disposal of all such Solid Waste and Moderate Risk Waste generated or collected within the corporate limits of the City, except for Solid Waste which is eliminated through Waste Prevention or waste Recycling activities consistent with the Comprehensive Solid Waste Management Plan. No Solid Waste generated or collected within the City may be Diverted from the designated Disposal sites without County approval. 6.3 JOINT RESPONSIBILITIES. 6.3.a Consistent with the Parties’ overall commitment to ongoing communication and coordination, the Parties will endeavor to notify and coordinate with each other on the development of any City or County plan, facility, contract, dispute, or other Solid Waste issue that could have potential significant impacts on the County, the System, or the City or Cities. ACT.D Page 26 of 56 - 12 - 6.3.b The Parties, together with other Cities, will coordinate on the development of emergency plans related to Solid Waste, including but not limited to debris management. VII. COUNTY SHALL SET DISPOSAL RATES AND OPERATING RULES FOR DISPOSAL; USE OF SYSTEM REVENUES 7.1 In establishing Disposal Rates for System Users, the County shall consult with MSWAC consistent with Section IX. The County may adopt and amend by ordinance rates necessary to recover all costs of the System including but not limited to operations and maintenance, costs for handling, processing and Disposal of Solid Waste, siting, design and construction of facility upgrades or new facilities, Recycling, education and mitigation, planning, Waste Prevention, reserve funds, financing, defense and payment of claims, insurance, System liabilities including environmental releases, monitoring and closure of landfills which are or were operated by the County, property acquisition, grants to cities, and administrative functions necessary to support the System and Solid Waste handling services during emergencies as established by local, state and federal agencies or for any other lawful solid waste purpose, and in accordance with chapter 43.09.210 RCW. Revenues from Disposal rates shall be used only for such purposes. The County shall establish classes of customers for Solid Waste management services and by ordinance shall establish rates for classes of customers. 7.2. It is understood and agreed that System costs include payments to the County general fund for Disposal of Solid Waste at the Cedar Hills Landfill calculated in accordance with this Section 7.2, and that such rental payments shall be established based on use valuations provided to the County by an independent-third party Member, Appraisal Institute (MAI) certified appraiser selected by the County in consultation with MSWAC. ACT.D Page 27 of 56 - 13 - 7.2.a A use valuation shall be prepared consistent with MAI accepted principles for the purpose of quantifying the value to the System of the use of Cedar Hills Landfill for Disposal of Solid Waste over a specified period of time (the valuation period). The County shall establish a schedule of annual use charges for the System’s use of the Cedar Hills Landfill which shall not exceed the most recent use valuation. Prior to establishing the schedule of annual use charges, the County shall seek review and comment as to both the use valuation and the proposed payment schedule from MSWAC. Upon request, the County will share with and explain to MSWAC the information the appraiser requests for purposes of developing the appraiser's recommendation. 7.2.b Use valuations and the underlying schedule of use charges shall be updated if there are significant changes in Cedar Hills Landfill capacity as a result of opening new Disposal areas and as determined by revisions to the existing Cedar Hills Regional Landfill Site Development Plan; in that event, an updated appraisal will be performed in compliance with MAI accepted principles. Otherwise, a reappraisal will not occur. Assuming a revision in the schedule of use charges occurs based on a revised appraisal, the resulting use charges shall be applied beginning in the subsequent rate period. 7.2.c The County general fund shall not charge use fees or receive other consideration from the System for the System’s use of any transfer station property in use as of the effective date of this Agreement. The County further agrees that the County general fund may not receive payments from the System for use of assets to the extent those assets are acquired with System revenues. As required by chapter 43.09.210 RCW, the System’s use of assets acquired with the use of other separate County funds (e.g., the Roads Fund, or other funds) ACT.D Page 28 of 56 - 14 - will be subject to use charges; similarly, the System will charge other County funds for use of System property. VIII. LIABILITY 8.1 Non-Environmental Liability Arising Out-of-County Operations. Except as provided in this Section, Sections 8.5 and 8.6, the County shall indemnify and hold harmless the City and shall have the right and duty to defend the City through the County's attorneys against any and all claims arising out of the County's operations during the term of this Agreement and settle such claims, provided that all fees, costs, and expenses incurred by the County thereby are System costs which may be satisfied from Disposal Rates as provided in Section VII herein. In providing such defense of the City, the County shall exercise good faith in such defense or settlement so as to protect the City's interest. For purposes of this Section "claims arising out of the County's operations" shall mean claims arising out of the ownership, control, or maintenance of the System, but shall not include claims arising out of the City's operation of motor vehicles in connection with the System or other activities under the control of the City which may be incidental to the County's operation. The provisions of this Section shall not apply to claims arising out of the sole negligence or intentional acts of the City. The provisions of this Section shall survive for claims brought within three (3) years past the term of this Agreement established under Section III. 8.2 Cooperation. In the event the County acts to defend the City against a claim under Section 8.1, the City shall cooperate with the County. 8.3 Officers, Agents, and Employees. For purposes of this Section VIII, references to City or County shall be deemed to include the officers, employees and agents of either Party, ACT.D Page 29 of 56 - 15 - acting within the scope of their authority. Transporters or generators of waste who are not officers or employees of the City or County are not included as agents of the City or County for purposes of this Section. 8.4 Each Party by mutual negotiation hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. 8.5 Unacceptable Waste 8.5.a All waste generated or collected from within the corporate limits of the City which is delivered to the System for Disposal shall be in compliance with the Resource Conservation and Recovery Act (42 U.S.C. § 6901 et seq.) (RCRA), chapters 70.95 and 70.105 RCW, King County Code Title 10, King County Board of Health Rules and Regulations, the Solid Waste Division operating rules, and all other Federal, State and local environmental health laws, rules or regulations that impose restrictions or requirements on the type of waste that may be delivered to the System, as they now exist or are hereafter adopted or amended. 8.5.b For purposes of this Agreement, the City shall be deemed to have complied with the requirements of Subsection 8.5.a if it has adopted an ordinance requiring waste delivered to the System for Disposal to meet the laws, rules, or regulations specified in Subsection 8.5.a. However, nothing in this Agreement is intended to relieve the City from any obligation or liability it may have under the laws mentioned in Subsection 8.5.a arising out of the City's actions other than adopting, enforcing, or requiring compliance with said ordinance, such as liability, if any exists, of the City as a transporter or generator for improper transport or Disposal of regulated dangerous waste. Any environmental liability the City may have for ACT.D Page 30 of 56 - 16 - releases of pollutants or hazardous or dangerous substances or wastes to the environment is dealt with under Sections 8.6 and 8.7. 8.5.c The City shall hold harmless, indemnify and defend the County for any property damages or personal injury caused solely by the City's failure to adopt an ordinance under Subsection 8.5.b. In the event the City acts to defend the County under this Subsection, the County shall cooperate with the City. 8.5.d The City shall make best efforts to include language in its contracts, franchise agreements, or licenses for the collection of Solid Waste within the City that allow for enforcement by the City against the collection contractor, franchisee or licensee for violations of the laws, rules, or regulations in Subsection 8.5.a. The requirements of this Subsection 8.5.d shall apply to the City's first collection contract, franchise, or license that becomes effective or is amended after the effective date of this Agreement. 8.5.d.i If waste is delivered to the System in violation of the laws, rules, or regulations in Subsection 8.5.a, before requiring the City to take any action under Subsection 8.5.d.ii, the County will make reasonable efforts to determine the parties’ responsible for the violation and will work with those parties to correct the violation, consistent with applicable waste clearance and acceptance rules, permit obligations, and any other legal requirements. 8.5.d.ii If the violation is not corrected under Subsection 8.5.d.i and waste is determined by the County to have been generated or collected from within the corporate limits of the City, the County shall provide the City with written notice of the violation. Upon such notice, the City shall take immediate steps to remedy the violation and prevent similar future violations to the reasonable satisfaction of the County which may include but not be ACT.D Page 31 of 56 - 17 - limited to removing the waste and disposing of it in an approved facility; provided that nothing in this Subsection 8.5.d.ii shall obligate the City to handle regulated dangerous waste, as defined in WAC 173-351-200(1)(b)(i), and nothing in this Subsection shall relieve the City of any obligation it may have apart from this Agreement to handle regulated dangerous waste. If, in good faith, the City disagrees with the County regarding the violation, such dispute shall be resolved between the Parties using the Dispute Resolution process in Section XII or, if immediate action is required to avoid an imminent threat to public health, safety or the environment, in King County Superior Court. Each Party shall be responsible for its own attorneys' fees and costs. Failure of the City to take the steps requested by the County pending Superior Court resolution shall not be deemed a violation of this Agreement; provided, however, that this shall not release the City for damages or loss to the County arising out of the failure to take such steps if the Court finds a City violation of the requirements to comply with applicable laws set forth in Subsection 8.5.a. 8.6 Environmental Liability. 8.6.a Neither the County nor the City holds harmless or indemnifies the other with regard to any liability arising under 42 U.S.C. § 9601-9675 (CERCLA) as amended by the Superfund Amendments and Reauthorization Act of 1986 (SARA) or as hereafter amended or pursuant to chapter 70.105D RCW (MTCA) or as hereafter amended and any state legislation imposing liability for System-related cleanup of contaminated property from the release of pollutants or hazardous or dangerous substances and/or damages resulting from property contaminated from the release of pollutants or hazardous or dangerous substances (“Environmental Liabilities”). ACT.D Page 32 of 56 - 18 - 8.6.b Nothing in this Agreement is intended to create new Environmental Liability nor release any third-party from Environmental Liability. Rather, the intent is to protect the general funds of the Parties to this Agreement by ensuring that, consistent with best business practices, an adequate portion of Disposal Rates being collected from the System Users are set aside and accessible in a fair and equitable manner to pay the respective County and City’s Environmental Liabilities. 8.6.c The purpose of this Subsection is to establish a protocol for the setting aside, and subsequent distribution of, Disposal Rates intended to pay for Environmental Liabilities of the Parties, if and when such liabilities should arise, in order to safeguard the Parties’ general funds. To do so, the County shall: 8.6.c.i Use Disposal Rates to obtain and maintain, to the extent commercially available under reasonable terms, insurance coverage for System-related Environmental Liability that names the City as an Additional Insured. The County shall establish the adequacy, amount and availability of such insurance in consultation with MSWAC. Any insurance policy in effect on the termination date of this Agreement with a term that extends past the termination date shall be maintained until the end of the policy term. 8.6.c.ii Use Disposal Rates to establish and maintain a reserve fund to help pay the Parties’ Environmental Liabilities not already covered by System rates or insurance maintained under Subsection 8.6.c.i above (“Environmental Reserve Fund”). The County shall establish the adequacy of the Environmental Reserve Fund in consultation with MSWAC and consistent with the financial policies described in Article VI. The County shall retain the Environmental Reserve Fund for a minimum of 30 years following the closure of the Cedar Hills Landfill (the “Retention Period”). During the Retention Period, the Environmental Reserve Fund ACT.D Page 33 of 56 - 19 - shall be used solely for the purposes for which it was established under this Agreement. Unless otherwise required by law, at the end of the Retention Period, the County and Cities shall agree as to the disbursement of any amounts remaining in the Environmental Reserve Fund. If unable to agree, the County and City agree to submit disbursement to mediation and if unsuccessful to binding arbitration in a manner similar to Section 39.34.180 RCW to the extent permitted by law. 8.6.c.iii Pursue state or federal grant funds, such as grants from the Local Model Toxics Control Account under chapter 70.105D.070(3) RCW and chapter 173-322 WAC, or other state or federal funds as may be available and appropriate to pay for or remediate such Environmental Liabilities. 8.6.d If the funds available under Subsections 8.6.c.i-iii are not adequate to completely satisfy the Environmental Liabilities of the Parties to this Agreement then to the extent feasible and permitted by law, the County will establish a financial plan including a rate schedule to help pay for the County and City’s remaining Environmental Liabilities in consultation with MSWAC. 8.6.e The County and the City shall act reasonably and quickly to utilize funds collected or set aside through the means specified in Subsections 8.6.c.i-iii and 8.6.d to conduct or finance response or clean-up activities in order to limit the County and City’s exposure, or in order to comply with a consent decree, administrative or other legal order. The County shall notify the City within 30 days of any use of the reserve fund established in 8.6.c.iii. 8.6.f In any federal or state regulatory proceeding, and in any action for contribution, money expended by the County from the funds established in Subsections 8.6.c.i-iii and 8.6.d. to pay the costs of remedial investigation, cleanup, response or other action required ACT.D Page 34 of 56 - 20 - pursuant to a state or federal laws or regulations shall be considered by the Parties to have been expended on behalf and for the benefit of the County and the Cities. 8.6.g In the event that the funds established as specified in Subsections 8.6.c.i-iii and 8.6.d are insufficient to cover the entirety of the County and Cities’ collective Environmental Liabilities, the funds described therein shall be equitably allocated between the County and Cities to satisfy their Environmental Liabilities. Factors to be considered in determining “equitably allocated” may include the size of each Party’s System User base and the amount of rates paid by that System User base into the funds, and the amount of the Solid Waste generated by the Parties’ respective System Users. Neither the County nor the Cities shall receive a benefit exceeding their Environmental Liabilities. 8.7 The County shall not charge or seek to recover from the City any costs or expenses for which the County indemnified the State of Washington in Exhibit A to the Quitclaim Deed from the State to the County for the Cedar Hills Landfill, dated February 24, 1993, to the extent such costs are not included in System costs. IX. CITY ADVISORY COMMITTEE 9.1 There is hereby created an advisory committee comprised of representatives from cities, which shall be known as the Metropolitan Solid Waste Advisory Committee (“MSWAC”). The City may designate a representative and alternate(s) to serve on MSWAC. MSWAC shall elect a chair and vice-chair and shall adopt bylaws to guide its deliberations. The members of MSWAC shall serve at the pleasure of their appointing bodies and shall receive no compensation from the County. ACT.D Page 35 of 56 - 21 - 9.2 MSWAC is the forum through which the Parties together with other cities participating in the System intend to discuss and seek to resolve System issues and concerns. MSWAC shall assume the following advisory responsibilities: 9.2.a Advise the King County Council, the King County Executive, Solid Waste Advisory Committee, and other jurisdictions as appropriate, on all policy aspects of Solid Waste management and planning; 9.2.b Consult with and advise the County on technical issues related to Solid Waste management and planning; 9.2.c Assist in the development of alternatives and recommendations for the Comprehensive Solid Waste Management Plan and other plans governing the future of the System, and facilitate a review and/or approval of the Comprehensive Solid Waste Management Plan by each jurisdiction; 9.2.d Assist in the development of proposed interlocal Agreements between King County and cities for planning, Waste Prevention and Recycling, and waste stream control; 9.2.e Review and comment on Disposal Rate proposals and County financial policies; 9.2.f Review and comment on status reports on Waste Prevention, Recycling, energy/resources recovery, and System operations with inter-jurisdictional impact; 9.2.g Promote information exchange and interaction between waste generators, cities, recyclers, and the County with respect to its planned and operated Disposal Systems; 9.2.h Provide coordination opportunities among the Solid Waste Advisory Committee, the Regional Policy Committee, the County, cities, private waste haulers, and recyclers; ACT.D Page 36 of 56 - 22 - 9.2.i Assist cities in recognizing municipal Solid Waste responsibilities, including collection and Recycling, and effectively carrying out those responsibilities; and 9.2.j Provide input on such disputes as MSWAC deems appropriate. 9.3 The County shall assume the following responsibilities with respect to MSWAC; 9.3.a The County shall provide staff support to MSWAC; 9.3.b In consultation with the chair of MSWAC, the County shall notify all cities and their designated MSWAC representatives and alternates of the MSWAC meeting times, locations and meeting agendas. Notification by electronic mail or regular mail shall meet the requirements of this Subsection; 9.3.c The County will consider and respond on a timely basis to questions and issues posed by MSWAC regarding the System, and will seek to resolve those issues in collaboration with the Cities. Such issues shall include but are not limited to development of efficient and accountable billing practices; and 9.3.d. The County shall provide all information and supporting documentation and analyses as reasonably requested by MSWAC for MSWAC to perform the duties and functions described in Section 9.2. X. FORUM INTERLOCAL AGREEMENT 10.1 As of the effective date of this Agreement, the Forum Interlocal Agreement and Addendum to Solid Waste Interlocal Agreement and Forum Interlocal Agreement by and between the City and County continue through June 30, 2028. After 2028 responsibilities assigned to the Forum shall be assigned to the Regional Policy Committee. The Parties agree that Solid Waste System policies and plans shall continue to be deemed regional countywide policies ACT.D Page 37 of 56 - 23 - and plans that shall be referred to the Regional Policy Committee for review consistent with King County Charter Section 270.30 and chapter 1.24 King County Code. XI. COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN 11.1 King County is designated to prepare the Comprehensive Solid Waste Management Plan (Comprehensive Plan) and this plan shall include the City's Solid Waste Management Comprehensive Plan pursuant to chapter 70.95.080(3) RCW. 11.2 The Comprehensive Plan shall be reviewed and any necessary revisions proposed. The County shall consult with MSWAC to determine when revisions are necessary. King County shall provide services and build facilities in accordance with the adopted Comprehensive Plan. 11.3 The Comprehensive Plans will promote Waste Prevention and Recycling in accordance with Washington State Solid Waste management priorities pursuant to chapter 70.95 RCW, at a minimum. 11.4 The Comprehensive Plans will be prepared in accordance with chapter 70.95 RCW and Solid Waste planning guidelines developed by the Department of Ecology. The plan shall include, but not be limited to: 11.4.a Descriptions of and policies regarding management practices and facilities required for handling all waste types; 11.4.b Schedules and responsibilities for implementing policies; 11.4.c Policies concerning waste reduction, Recycling, Energy and Resource Recovery, collection, transfer, long-haul transport, Disposal, enforcement and administration; and ACT.D Page 38 of 56 - 24 - 11.4.d Operational plan for the elements discussed in Item c above. 11.5 The cost of preparation by King County of the Comprehensive Plan will be considered a cost of the System and financed out of the rate base. 11.6 The Comprehensive Plans will be “adopted” within the meaning of this Agreement when the following has occurred: 11.6.a The Comprehensive Plan is approved by the King County Council; and 11.6.b The Comprehensive Plan is approved by cities representing three-quarters of the population of the incorporated population of jurisdictions that are parties to the Forum Interlocal Agreement. In calculating the three-quarters, the calculations shall consider only those incorporated jurisdictions taking formal action to approve or disapprove the Comprehensive Plan within 120 days of receipt of the Plan. The 120-day time period shall begin to run from receipt by an incorporated jurisdiction of the Forum's recommendation on the Comprehensive Plan, or, if the Forum is unable to make a recommendation, upon receipt of the Comprehensive Plan from the Forum without recommendation. 11.7 Should the Comprehensive Plan be approved by the King County Council, but not receive approval of three-quarters of the cities acting on the Comprehensive Plan, and should King County and the cities be unable to resolve their disagreement, then the Comprehensive Plan shall be referred to the State Department of Ecology and the State Department of Ecology will resolve any disputes regarding Comprehensive Plan adoption and adequacy by approving or disapproving the Comprehensive Plan or any part thereof. 11.8 King County shall determine which cities are affected by any proposed amendment to the Comprehensive Plan. If any City disagrees with such determination, then the City can request that the Forum determine whether or not the City is affected. Such ACT.D Page 39 of 56 - 25 - determination shall be made by a two-thirds majority vote of all representative members of the Forum. 11.9 Should King County and the affected jurisdictions be unable to agree on amendments to the Comprehensive Plan, then the proposed amendments shall be referred to the Department of Ecology to resolve any disputes regarding such amendments. 11.10 Should there be any impasse between the Parties regarding Comprehensive Plan adoption, adequacy, or consistency or inconsistency or whether any permits or programs adopted or proposed are consistent with the Comprehensive Plan, then the Department of Ecology shall resolve said disputes. XII. MITIGATION 12.1 The County will design, construct and operate Solid Waste facilities in a manner to mitigate their impact on host Cities and neighboring communities pursuant to applicable law and regulations. 12.2 The Parties recognize that Solid Waste facilities are regional facilities. The County further recognizes that host Cities and neighboring communities may sustain impacts which can include but are not limited to local infrastructure, odor, traffic into and out of Solid Waste facilities, noise and litter. 12.3 Collaboration in Environmental Review. In the event the County is the sole or co- Lead Agency, then prior to making a threshold determination under the State Environmental Policy Act (SEPA), the County will provide a copy of the SEPA environmental checklist, if any, and proposed SEPA threshold determination to any identifiable Host City (as defined below) and adjacent or neighboring city that is signatory to the Agreement and that may be affected by the ACT.D Page 40 of 56 - 26 - project ("Neighboring City") and seek their input. For any facility for which the County prepares an Environmental Impact Statement (EIS), the County will meet with any identified potential Host City (as defined below) and any Neighboring City to seek input on the scope of the EIS and appropriate methodologies and assumptions in preparing the analyses supporting the EIS. However, nothing in this Section shall limit or impair the County's ability to timely complete the environmental review process. 12.4 Collaboration in Project Permitting. If a new or reconstructed Solid Waste facility is proposed to be built within the boundaries of the City ("Host City") and the project requires one or more "project permits" as defined in chapter 36.70B.020(4) RCW from the Host City, before submitting its first application for any of the project permits, the County will meet with the Host City and any Neighboring City, to seek input. However, nothing in this Section shall limit or impair the County's ability to timely submit applications for or receive permits, nor waive any permit processing or appeal timelines. 12.5 Separately, the County and the City recognize that in accordance with 36.58.080 RCW, a city is authorized to charge the County to mitigate impacts directly attributable to a County-owned Solid Waste facility. The County acknowledges that such direct costs include wear and tear on infrastructure including roads. To the extent that the City establishes that such charges are reasonably necessary to mitigate such impacts, payments to cover such impacts may only be expended only to mitigate such impacts and are System costs. If the City believes that it is entitled to mitigation under this Agreement, the City may request that the County undertake a technical analysis regarding the extent of impacts authorized for mitigation . Upon receiving such a request, the County, in coordination with the City and any necessary technical consultants, will develop any analysis that is reasonable and appropriate to identify impacts. The cost for such ACT.D Page 41 of 56 - 27 - analysis is a System cost. The City and County will work cooperatively to determine the appropriate mitigation payments and will document any agreement in a Memorandum of Agreement. If the City and the County cannot agree on mitigation payments, the dispute resolution process under chapter 36.58.080 RCW will apply rather than the dispute resolution process under Section XII of the Agreement. XIII. DISPUTE RESOLUTION 13.1 Unless otherwise expressly stated, the terms of this Section XIII shall apply to disputes arising under this Agreement. 13.2 Initial Meeting. 13.2.a Either Party shall give notice to the other in writing of a dispute involving this Agreement. 13.2.b Within ten (10) business days of receiving or issuing such notice, the County shall send an email notice to all Cities. 13.2.c Within ten (10) business days of receiving the County’s notice under Subsection 13.2.b, a City shall notify the County in writing or email if it wishes to participate in the Dispute Resolution process. 13.2.d Within not less than twenty-one (21) days nor more than thirty (30) days of the date of the initial notice of dispute issued under Subsection 13.2.a, the County shall schedule a time for staff from the County and any City requesting to participate in the dispute resolution process ("Participating City") to meet (the “initial meeting”). The County shall endeavor to set such initial meeting a time and place convenient to all Participating Cities and to the County. ACT.D Page 42 of 56 - 28 - 13.3 Executives' Meeting. 13.3.a If the dispute is not resolved within sixty (60) days of the initial meeting, then within seven (7) days of expiration of the sixty (60)-day period, the County shall send an email notice to all Participating Cities that the dispute was not resolved and that a meeting of the County Executive, or his/her designee and the chief executive officer(s) of each Participating City, or the designees of each Participating City (an “executives' meeting”) shall be scheduled to attempt to resolve the dispute. It is provided, however, that the County and the Participating Cities may mutually agree to extend the sixty (60)-day period for an additional fifteen (15) days if they believe further progress may be made in resolving the dispute, in which case, the County’s obligation to send its email notice to the Participating Cities under this Subsection that the dispute was not resolved shall be within seven (7) days of the end of the extension. Likewise, the County and the Participating Cities may mutually conclude prior to the expiration of the sixty (60)-day period that further progress is not likely in resolving the dispute at this level, in which case, the County shall send its email notice that the dispute was not resolved within seven (7) days of the date that the County and the Participating Cities mutually concluded that further progress is not likely in resolving the dispute. 13.3.b Within seven (7) days of receiving the County’s notice under Subsection 13.3.a each Participating City shall notify the County in writing or email if it wishes to participate in the executives' meeting. 13.3.c Within not less than twenty-one (21) days nor more than thirty (30) days of the date of the notice of the executives' meeting issued under Subsection 13.3.a, the County shall schedule a time for the executives' meeting. The County shall endeavor to set such ACT.D Page 43 of 56 - 29 - executives' meeting a time and place convenient to all Participating Cities that provided notice under Subsection 13.3.b and to the County. 13.4. Non-Binding Mediation. 13.4.a If the dispute is not resolved within thirty (30) days of the executives' meeting, then any Participating City that was Party to the executives' meeting or the County may refer the matter to non-binding meditation by sending written notice within thirty-five (35) days of the initial executives' meeting to all Parties to such meeting. 13.4.b Within seven (7) days of receiving or issuing notice that a matter will be referred to non-binding mediation, the County shall send an email notice to all Participating Cities that provided notice under Subsection 13.3.b informing them of the referral. 13.4.c Within seven (7) days of receiving the County’s notice under Subsection 13.4.b, each Participating City shall notify the County in writing if it wishes to participate in the non-binding mediation. 13.4.d The mediator will be selected in the following manner: The City(ies) electing to participate in the mediation shall propose a mediator and the County shall propose a mediator; in the event the mediators are not the same person, the two mediators shall select a third mediator who shall mediate the dispute. Alternately, the City(ies) participating in the mediation and the County may agree to select a mediator through a mediation service mutually acceptable to the Parties. The Parties to the mediation shall share equally in the costs charged by the mediator or mediation service. For purposes of allocating costs of the mediator or mediation service, all Cities participating in the mediation will be considered one Party. 13.5 Superior Court. Any Party, after participating in the non-binding mediation, may commence an action in King County Superior Court after one hundred eighty (180) days from ACT.D Page 44 of 56 - 30 - the commencement of the mediation, in order to resolve an issue that has not by then been resolved through non-binding mediation, unless all Parties to the mediation agree to an earlier date for ending the mediation. 13.6 Unless this Section XIII does not apply to a dispute, then the Parties agree that they may not seek relief under this Agreement in a court of law or equity unless and until each of the procedural steps set forth in this Section XIII have been exhausted, provided, that if any applicable statute of limitations will or may run during the time that may be required to exhaust the procedural steps in this Section XIII, a Party may file suit to preserve a cause of action while the Dispute Resolution process continues. The Parties agree that, if necessary and if allowed by the court, they will seek a stay of any such suit while the Dispute Resolution process is completed. If the dispute is resolved through the Dispute Resolution process, the Parties agree to dismiss the lawsuit, including all claims, counterclaims, and cross-claims, with prejudice and without costs to any Party. XIV. FORCE MAJEURE The Parties are not liable for failure to perform pursuant to the terms of this Agreement when failure to perform was due to an unforeseeable event beyond the control of either Party (“force majeure”). The term “force majeure” shall include, without limitation by the following enumeration: acts of nature, acts of civil or military authorities, terrorism, fire, accidents, shutdowns for purpose of emergency repairs, industrial, civil or public disturbances, or labor disputes, causing the inability to perform the requirements of this Agreement, if either Party is rendered unable, wholly or in part, by a force majeure event to perform or comply with any obligation or condition of this Agreement, upon giving notice and reasonably full particulars to ACT.D Page 45 of 56 - 31 - the other Party, such obligation or condition shall be suspended only for the time and to the extent practicable to restore normal operations. XV. MERGER This Agreement merges and supersedes all prior negotiations, representation and/or agreements between the Parties relating to the subject matter of this Agreement and constitutes the entire contract between the Parties [except with regard to the provisions of the Forum Interlocal Agreement]; provided that nothing in Section XV supersedes or amends any indemnification obligation that may be in effect pursuant to a contract between the Parties other than the Original Agreement; and further provided that nothing in this Agreement supersedes, amends or modifies in any way any permit or approval applicable to the System or the County’s operation of the System within the jurisdiction of the City. XVI. WAIVER No waiver by either Party of any term or condition of this Agreement shall be deemed or construed to constitute a waiver of any other term or condition or of any subsequent breach whether of the same or a different provision of this Agreement. XVII. THIRD PARTY BENEFICIARY This Agreement is not entered into with the intent that it shall benefit any other entity or person except those expressly described herein, and no other such person or entity shall be entitled to be treated as a third-party beneficiary of this Agreement. ACT.D Page 46 of 56 - 32 - XVIII. SURVIVABILITY Except as provided in Section 8.1, 8.2, 8.3, Section 8.6.c, except 8.6.ciii and Section 8.6d, no obligations in this Agreement survive past the expiration date as established in Section III. XIX. NOTICE Except as otherwise provided in this Agreement, a notice required to be provided under the terms of this Agreement shall be delivered by certified mail, return receipt requested or by personal service to the following person: For the City: ACT.D Page 47 of 56 - 33 - For the County: Director King County Solid Waste Division 201 South Jackson Street, Suite 701 Seattle, Washington 98104 IN WITNESS WHEREOF, this Agreement has been executed by each Party on the date set forth below: CITY of KING COUNTY (Mayor/City Manager) King County Executive Date Date Clerk-Attest Clerk-Attest Approved as to form and legality Approved as to form and legality City Attorney King County Deputy Prosecuting Attorney Date Date ACT.D Page 48 of 56 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6398 Pull Tabs Date: February 6, 2013 Department: Legal Attachments: Ordinance No. 6398 Budget Impact: $0 Administrative Recommendation: For discussion. Background Summary: Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff:Heid Meeting Date:February 11, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 49 of 56 ORDINANCE NO. 6 3 9 8 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTION 3.80.040 OF THE AUBURN CITY CODE RELATING TO TAX LEVIES ON BINGO RAFFLES, PUNCHBOARDS, PULL TABS AND AMUSEMENT GAMES WHEREAS, Auburn City Code Chapter 3.80 imposes a tax upon the sale of punchboards and pull tabs; and WHEREAS, the City Council wishes to promote economic development through support of existing City businesses that sell punchboards and pull tabs by allowing those businesses to retain more of the profit from those sales than under the existing tax; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN WASHINGTON, DO ORDAIN as follows. Section 1. Amendment to City Code. That section 3.80.040 of the Auburn City Code be and the same hereby is amended to read as follows: 3.80 040 Tax — Levy — Bingo, raffles, punchboards, pull tabs and amusement games. A. There shall be a city tax levied upon bingo and raffles of five percent of the gross receipts from a bingo game or raffle less the amount awarded as cash or merchandise prizes. B. There shall be a city tax levied upon amusement games of two percent of the gross receipts from the amusement game less the amount awarded as prizes. C There shall be a city tax levied upon punchboards and pull tabs'for commercial stimulant operators of fiveten percent of gross receipts from the operation of the games less the amount awarded as cash or merchandise prizes. There shall be a city tax levied upon punchboards and pull tabs for bona fide Ordinance,No. 6398 January 24, 2012 Page 1 of 3 DI.A Page 50 of 56 charitable or nonprofit organizations of 10 percent based on gross receipts from the operation of the games less the amount awarded as cash or merchandise prizes. (Ord. 5673 § 1 2002; Ord. 5476 § 2, 2000; Ord. 5013 § 2, 1997 Ord. 3222 §§ 2, 3 5 1977 Formerly 5.44.040.) Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 4. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law INTRODUCED. FEB 21 2012 PASSED. FEB 21 2012 APPROVED. FEB 21 2012 AUB N F PETER B. LEWIS MAYOR Ordinance No. 6398 January 24, 2012 Page 2 of 3 DI.A Page 51 of 56 ATTEST 40 Ems_ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ie B. He •, City Attorney Published: ree)nvuzr:9 21. o 1-2- Ordinance No. 6398 January 24, 2012 Page 3 of 3 DI.A Page 52 of 56 AGENDA BILL APPROVAL FORM Agenda Subject: Bad Debt Write Off - Parks, Arts & Recreation Date: February 7, 2013 Department: Parks/Art and Recreation Attachments: Bad Debt Write Off Summary Budget Impact: $0 Administrative Recommendation: City Council approve the write off of outstanding Parks, Arts & Recreation accounts in the amount of $3,641.00. Background Summary: Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Faber Meeting Date:February 11, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 53 of 56 2002 - 2011 Write off Summary Exhibit A Facility Fees $1,872 Program Fees 1,388 NSF and Bank Fees 381 Total $3,641 DI.B Page 54 of 56 AGENDA BILL APPROVAL FORM Agenda Subject: Project Matrix Date: January 30, 2013 Department: Police Attachments: Project Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Municipal Services Councilmember:Peloza Staff: Meeting Date:February 11, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 55 of 56 MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE EST. COMPL. DATE STATUS 10P Red Light Photo Enforcement Bob Lee 4/8/2013 Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. RedFlex contract set to expire in the Spring; discuss at 1st meeting in February 2013. 20P Animal Control and Rescue Bob Lee 2/11/2013 On-Going Animal Shelter and Service began January 1, 2013. 24P Fireworks Update Bob Lee 4/8/2013 On-Going Council met with MIT on 10/17/12 and reviewed the 2012 Fireworks season. 27P Animal Control Licensing Program Darcie Hanson 4/22/2013 Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. 28 P Solid Waste Rate Review Shelley Coleman 6/10/2013 Through MSWMAC input from other cities will help COA determine if it will change to direct billing. New rates will go into effect January 1 (2013 & 2014). Annual rate increases are planned in the next 4-5 years to end the commercial subsidy for residential service. 29P Golf Course & Restaurant Working Capital Review and Future Plans Shelley Coleman 4/22/2013 On-Going Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-Mar); July (Prev Apr-June); October (Prev July-Sept) 2nd meeting of the month. 12/10/12 for golf course operations marketing plan review. Daryl Faber provided marketing brochure for committee information. 30P Street Median Maintenance Daryl Faber 3/25/2013 Committee will work with PCDC and PW to develop and implement standardized approach to street median maintenance. Complete maintenance guidelines and final report due on 3/25/13. 31P Cemetery Update Daryl Faber 3/11/2013 Review Marketing Plan. NO.ITEM OF INTEREST 3 I Shopping Cart Update Randy Bailey 7/1/2013 January (Prev July-Dec),July (Prev Jan-June).M&O to provide shopping cart aging information. 4 I Ordinance No. 6398 - Pull Tabs Dan Heid 2/11/2013 Annual review of taxation basis to determine if any changes need to be made -dependent upon status of economy. Ordinance No. 6398 was enacted 2/21/12. 5I Review Cemetery Endowment Care Fund Daryl Faber 9/9/2013 6I Review all non-Utility Enterprise Fees/Funds Daryl Faber 9/9/2013 7I Concealed Pistol Licenses Benefit Cost Analysis Bob Lee 2/11/2013 Determine if we have appropriate costs for this task. Last Revision Date: 1/29/13 E:\AGENDA\MunicipalServicesPaperlessPacket\2013\3 - February 11\Resources\Matrix 01-29-13.xls DI.F Page 56 of 56