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Home My WebLink About03-18-2013 FINANCE COMMITTEE PACKET (3) Finance Committee March 18, 2013 - 5:30 PM Annex Conference Room 1 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements 1. Park Impact Fees Presentation* (Faber) C.Agenda Modifications II.CONSENT AGENDA A. March 4, 2013 Minutes* B. Claims Vouchers* Claims check numbers 420952 through 421290 in the amount of $4,792,863.99 and dated March 18, 2013. C. Payroll Vouchers Payroll check numbers 533662 through 533689 in the amount of $838,625.95 and electronic deposit transmissions in the amount of $1,183,386.28 for a grand total of $2,022,012.23. III.DISCUSSION ITEMS A. January 2013 Financial Report* (Coleman) January 2013 Financial Report B. Ordinance No. 6459* (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, extending and amending Chapter 18.56 of the Auburn City Code, relating to the regulation of the allowance, dimensions and location of off-premise real estate signs C. Resolution No. 4920* (Chamberlain) A Resolution of the City Council of the City of Auburn, Washington, temporarily reducing building, planning and engineering related fees and temporarily reducing park impact fees (PIF) for the period from the effective date of this Resolution through December 31, 2013, for development projects on certain real property described herein for which completed applications have been submitted D. Resolution No. 4921* (Hursh) A Resolution of the City Council of the City of Auburn, Washington, to accept the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2012 Program Year E. Resolution No. 4922* (Chamberlain) Page 1 of 253 A Resolution of the City of Auburn, Washington, authorizing the acceptance of a grant from 4culture and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds F. Resolution No. 4923* (Andersen) A Resolution of the City Council of the City of Auburn, Washington, authorizing the execution of Amendment #2 to Grant Agreement No. RCO #09-1429R with the Washington State Recreation and Conservation Office for Phase 2 of the Fenster Levee Setback Project G. Resolution No. 4924* (Andersen) A Resolution of the City Council of the City of Auburn, Washington, authorizing the execution of Cooperative Watershed Management Grant Agreement No. 9.12.007 with King County for Phase 2 of the Fenster Levee Setback Project H. Water, Sewer, and Storm Drainage Cost of Service and System Development Charge Study* (Repp) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Park Impact Fees Presentation Date: March 14, 2013 Department: Parks/Art and Recreation Attachments: Golf Memo Budget Impact: $0 Administrative Recommendation: Background Summary: Chapter #3.72.030 B. Auburn City Code states that "No fee will be charged to the Auburn School District or GRCC golf teams for scheduled practices or matches during their season. Each year a written request must be presented for park board review and the team coach must be present during practice." This section is nder consideration for change to be more consistent with other area golf course regulations. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Staff:Faber Meeting Date:March 18, 2013 Item Number:AN.1 AUBURN * MORE THAN YOU IMAGINEDAN.1 Page 3 of 253 Page 1 of 2 Interoffice Memorandum To: Finance Committee, Mayor Peter B. Lewis From: Daryl Faber, Parks, Arts and Recreation Director Date: 3/18/2013 Re: Golf Teams Policy City staff has reviewed numerous area policies related to High School Golf Team usage of Municipal Golf Courses as well as “daily fee” golf courses. Existing City Code states, “No fee will be charged to the Auburn School District or GRCC golf teams for scheduled practices or matches during their season. Each year a written request must be presented for park board review and the team coach must be present during practice.” Staff desires to implement a “Golf Course Policy” that enables parameters to be places on the usage without significantly changing the intent of cooperating with the area schools. It is also recommended that the existing Code be revised or removed. Draft Policy Tryouts to be scheduled with the golf shop staff • Maximum of (4) 9 Hole Rounds to be scheduled at 7:30am weekdays in late August (Back 9) • After Tryouts, Teams should be cut to a maximum of 15 players to include: 6 Varsity, 6 Junior Varsity, and 3 alternates During the season, team members are authorized to play 2 days / week at no charge • Mondays thru Thursdays Only (Excluding Labor Day) • Privileges apply to authorized team members, coaches and visiting teams on match days Any additional play can be scheduled with the golf shop staff at $5 / person • Mondays thru Thursdays Only (Excluding Labor Day) • Privileges apply to authorized team members, coaches and visiting teams on match days • Each team will charge golf fees to an account to be paid in full at the end of the season Use of the Putting Green, Chipping Green, and Practice Field would be No Charge when space is available • Team members must check with the pro shop before using practice range • All practice balls must be picked up and divots replaced after using the practice field • No Chipping to the Putting Green & Repair Ball Marks if applicable AN.1 Page 4 of 253 Page 2 of 2 Below is a spreadsheet of other area business practices related to this issue. Golf Course Team(s) Fee Sumner Meadows Beamer, White River $10 per player per round (around $5,000 total per high school) Riverbend TJ, Mount Rainier, Kent Meridian (Parks Jr fund transfer from city) Maplewood Renton, Lindberg, Hazen, Liberty No charge, restrictions Jade Greens Kentlake $1800 flat fee per high school (includes boys and girls teams) Tapps Island Auburn Riverside $1500 flat fee per high school (includes boys and girls teams) North Shore Federal Way, Fife $2200 flat fee per high school (includes boys and girls teams) Meadow Park Clover Park, Mt. Tahoma, Lakes, Curtis No charge(city gets to use the school facilities at no charge) Enumclaw Enumclaw $60 per player (around $1,500 total per high school) High Cedars Bonney Lake, Rogers, Puyallup Orting $1500 flat fee per high school (includes boys and girls teams) Lake Spanaway Lake Spanaway, Bethel, Washington $5 per player per round (around $2,500 total per high school) Allenmore Stadium, Wilson, Foss No Charge Auburn Auburn , Auburn Mt. View No Charge AN.1 Page 5 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: March 4, 2013 Minutes Date: March 11, 2013 Department: Administration Attachments: March 4, 2013 Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:March 18, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 6 of 253 Finance Committee March 4, 2013 - 5:30 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chair John Partridge called the meeting to order at 5:30 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex at One East Main Street in Auburn. A. Roll Call Chair John Partridge, Vice Chair Largo Wales and Member John Holman were present. City officials and staff members present included: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Innovation and Technology Director Ron Tiedeman, and Deputy City Clerk Shawn Campbell. Also present was Scot Pondelick. B. Announcements 1. Park Impact Fees Presentation (Faber) Members agreed to table the presentation to a later time. C. Agenda Modifications There was no agenda modification. II. CONSENT AGENDA A. February 19, 2013 Minutes Member Holman moved and Vice Chair Wales seconded to approve the February 19, 2013 minutes. MOTION CARRIED UNANIMOUSLY. 3-0 B. Claims Vouchers (Coleman) Claims check numbers 420665 through 420951 in the amount of $957,217.61 and dated March 4, 2013. Committee members reviewed the claims and payroll vouchers and briefly discussed claims voucher 420719. Page 1 of 6 CA.A Page 7 of 253 Vice Chair Wales moved and Member Holman seconded to approve and forward the claims and payroll vouchers to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0 C. Payroll Vouchers Payroll check numbers 533632 through 533661 in the amount of $268,032.73 and electronic deposit transmissions in the amount of $1,207,092.55 for a grand total of $1,475,125.28. See claims vouchers above for approval of payroll vouchers. III. ORDINANCES A. Ordinance No. 6456 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6432, the 2013-2014 Biennial Budget Ordinance, authorizing amendment to the City of Auburn 2013-2014 Budget as set forth in Schedule "A" and Schedule "B" Director Coleman presented Ordinance No. 6456. She said the budget amendment has been reviewed in the Public Works Committee and the Planning and Community Development Committee. The budget amendment brings forward project funds from the previous year and makes five part-time positions full time. Member Holman moved and Vice Chair Wales seconded to approve and forward Ordinance No. 6456 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 IV. RESOLUTIONS A. Resolution No. 4919 (Tiedeman ) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Cooperative Purchasing Agreement with the University of Washington for the purpose of purchasing general supplies and equipment Director Tiedeman presented the Cooperative Purchasing agreement with the University of Washington for goods and services. The agreement allows the City to use another entity's Requests for Proposals (RFP). Member Holman asked if the agreement obligates the City to any funds. Director Tiedeman stated the agreement does not obligate the City to purchase anything. This type of agreement is common and allows agencies to work together to get the best possible pricing. City Attorney Heid stated the City currently has many similar agreements. Each agreement is written specifically for the entity the City is working with. Page 2 of 6 CA.A Page 8 of 253 Member Holman moved and Vice Chair Wales seconded to approve and forward Resolution No. 4919 to the full Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 V. DISCUSSION ITEMS A. Affordable Health Care Act Vice Chair Wales asked how the Affordable Health Care Act will impact the City. Mayor Lewis stated the City is sending staff to workshops currently. Director Coleman stated the City is still not clear on all the implications of the Affordable Health Care Act. She said anyone who works more than an average of 30 hours per week over the course of a year would be entitled to full medical benefits. This would impact the City's seasonal labor pool for both parks and maintenance and operations. Vice Chair Wales asked if the City could have people work under the maximum allowed then hire a new set of seasonal workers. Director Coleman stated the concern would be knowledge base for the employees. B. Resolution No. 4913 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, identifying the City Council's desire to move forward with funding preparations for the City of Auburn Community Center Director Coleman presented Resolution No. 4913. She said the resolution shows the intent of the City Council regarding a Community Center. Mayor Lewis said the resolution expresses the Council's intent to build a Community Center. The City will then look for funds to build the Community Center without putting the City into debt. Vice Chair Wales stated the resolution gives the City leverage when soliciting funds and grants from groups in Washington DC. It also states the Council does not intend to incur debt to build the Community Center. Member Holman stated this would create a type of lock box for funds raised to build the Community Center without any obligation to the City. Chair Partridge inquired if a previous resolution had been passed expressly stating the Council intent to build a Community Center. Mayor Lewis said there had been no formal Council action. Resolution No. 4913 gives the Council the ability to attract funds and not commit to a particular source. Vice Chair Wales stated if the City obligates itself to more loans it would negatively impact other funds. This resolution protects the current rate of other loans. Mayor Lewis said Director Faber will give a presentation at the next Council meeting. City Attorney Heid said this Resolution does not take away future decision making from the Council; it allows the Mayor to look for the funds to build the Community Center. Chair Partridge asked if the City still had any Page 3 of 6 CA.A Page 9 of 253 funds that have been set aside for this project. Director Coleman said the funds that have previously been allocated for this project were used in the design phase. Mayor Lewis said the City would be establishing a lock box that the Council could put money into if they choose. Chair Partridge inquired if future Councils do not want a Community Center can the funds be used of other projects. Mayor Lewis said there is a portion of the Resolution that allows the Council to use the funds if necessary and any action by Council can be undone by a Council action. Vice Chair Wales said the Les Gove Committee agreed the project will not be expanded and are putting parameters on the project. C. Resolution No. 4916 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the cumulative reserve fund to the golf course fund for up to a three-year period of time Director Coleman presented Resolution No. 4916 regarding the Golf Course interfund loan. The loan is due March 2013. Resolution No. 4916 proposes to extend the loan at a lesser amount through the end of the 2013. The original loan is for $350,000.00 of that $50,000.00 would go back into the cumulative reserve fund and $300,000.00 would stay in the Golf Course fund through the end of 2013. If the Golf Course repayed the loan today the fund would be in a negative cash position. The City will evaluate the loan at the end of 2013 to decide if the loan will be a permanent transfer based on the health of the fund. Because of the seasonal revenue of the Golf Course, the fund needs to have more operating cash then a typical fund to allow for operating costs during off season. Vice Chair Wales asked for a discussion at a future meeting to address the free passes for students. D. Auburn Valley Humane Society Member Holman stated the City is going to need a cash infusion to make the first quarter payment to the Auburn Valley Humane Society (AVHS). He requested the Finance Department prepare a report with the financial status of the City's obligation to AVHS. The City is responsible for $220,000.00 per year payable in quarterly installments. Current licensing revenue will not cover the first quarter payment. The estimated revenue for 2013 is $160,000.00 based on prior years with King County. The City licensing revenues for January and February were $6,000.00 for each month, March revenue is estimated to be approximately $7,000.00. The City will have a significant shortfall between the licensing revenue and the first quarter payment. In addition the City is responsible for one FTE Animal Control Officer. Page 4 of 6 CA.A Page 10 of 253 Member Holman stated per his calculations the City is going to be responsible for approximately $550,000.00 not including the $1,500,000.00 renovation of the AVHS facility. Member Holman reiterated he believes AVHS is the best option for the City he simply would like to have a clear view of the expectations and financial obligation for the City. He added there is not a line item in the budget for staff time or facility repairs. Mayor Lewis stated the City budgeted knowing first quarter revenue would be low. There are no expenses that that are above and beyond what has been budgeted. Chair Partridge stated the $220,000.00 obligation is based on the licenses purchased from King County from the previous year. The Animal Control Officer is budgeted from the Police Department and the capital improvements are a part of the 2012 budget. The risk the City has undertaken is if pet licensing fees do not meet the obligation the funds will have to come from the General Fund. Chair Partridge requested the spreadsheet also include the expenses for pet licensing if the City had stayed with King County. Mayor Lewis requested Director Colman add a spreadsheet to the monthly financial report with the requested data. E. City Credit Rating Member Holman stated the City received a Standard and Poors rating of AA. The reasons noted for receiving such a high rating were: strong debt service coverage for the past four years, strong combined liquidity for the Utility Funds, and a broad and deep participation in Puget Sound Regional economy. Member Holman thanked and recognized Director Coleman, Financial Planning Manager Martin Chaw, Mayor Lewis, Economic Development Manager Doug Lein and Economic Development Planner Bill Thomas for their hard work and continued support of the City. F. Valley Communications Mayor Lewis shared that Valley Communications is part of the King County 911 system also known as PSERN. Motorola is no longer making the equipment used for the 911 system. The PSERN system will be required to purchase new equipment. The cost will be between $250,000,000.00 and $300,000,000.00. PSERN will need to go out for bond in August 2014 to pay for the new equipment. Chair Partridge asked if Valley Communications established an equipment replacement policy and how the bond rating is figured for Page 5 of 6 CA.A Page 11 of 253 multi jurisdictional bonds. Mayor Lewis stated Valley Communications does have an equipment replacement policy. Director Coleman stated a voted bond does not generate a bond rating. Since the bond for the replacement of 911 system equipment would be an unlimited General Obligation bond, the City would levy the necessary funds to service that debt. If the bond is not a voted bond, then the bond rating would be two values above the lowest common denominator. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 6:15 p.m. APPROVED this 18th day of March, 2013. ___________________________ _____________________________ John Partridge, Chair Shawn Campbell, Deputy City Clerk Page 6 of 6 CA.A Page 12 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers Date: March 11, 2013 Department: Administration Attachments: Vouchers Budget Impact: $0 Administrative Recommendation: City Council to approve claims vouchers Background Summary: Claims check numbers 420952 through 421290 in the amount of $ 4,792,863.99and dated March 18, 2013. Reviewed by Council Committees: Councilmember:Staff: Meeting Date:March 18, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 13 of 253 03/13/2013 Voucher List City of Auburn 1 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420952 3/1/2013 212140 KEY BANK 8151 iPad data charge for Tamie Bothell, 001.11.513.100.42 74.97 iPad data charge for Councilmember John 001.11.511.600.42 14.99 WA State Legislature annual membership 001.11.513.100.49 617.00 Lunch Meetings and Travel Expenses for 001.11.513.100.43 807.87 Hotel Arrangements for Mayor Lewis to 001.11.513.100.43 3,852.10 Key Bank credit for overpayment 001.11.513.100.43 -0.36 Total : 5,366.57 420953 3/7/2013 116120 AWC EMPLOYEE BENEFIT TRUST AWC-MAR2013 AWC PREMIUMS FOR RETIREES~ 001.98.517.210.25 37,517.12 AWC PREMIUMS FOR RETIREES~ 001.98.522.210.25 10,412.61 AWC PREMIUMS FOR RETIREES~ 001.98.522.220.25 18,168.14 Total : 66,097.87 420954 3/8/2013 212140 KEY BANK 2432 PREPAYMENT ON PUBLIC WORKS MASTER CARD 001.143.700 5,000.00 Total : 5,000.00 420955 3/18/2013 016804 3 WIRE GROUP SERVICE 1098865 Repairs to Steamer at Senior Center~ 505.00.524.500.48 815.46 Total : 815.46 420956 3/18/2013 020509 A WORKSAFE SERVICE INC 172725 1Page:CA.B Page 14 of 253 03/13/2013 Voucher List City of Auburn 2 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420956 3/18/2013 (Continued)020509 A WORKSAFE SERVICE INC POLICE BACKGROUND DRUG TESTS; 001.13.516.710.41 208.00 Total : 208.00 420957 3/18/2013 005503 ADT SECURITY SERVICES, INC.116159062 ALARM SERVICES AT THE GOLF COURSE 437.00.576.680.41 49.49 Total : 49.49 420958 3/18/2013 111620 ADVANCED SAFETY & FIRE SERVICE 133138 FIRE EXTINGUISHER SERVICE & 550.00.548.150.48 18.56 FIRE EXTINGUISHER SERVICE & 001.42.542.300.35 53.60 FIRE EXTINGUISHER SERVICE & 432.00.535.900.35 53.60 Total : 125.76 420959 3/18/2013 002878 ADVANTAGE GRAPHICS, INC 12136 large quantity printing jobs 518.00.518.780.41 2,102.40 12171 large quantity printing jobs 518.00.518.780.41 1,060.80 12188 large quantity printing jobs 518.00.518.780.41 365.57 Total : 3,528.77 420960 3/18/2013 115190 AGRI SHOP, INC 27006/1 SPRAY PAINT - CODE ENF~ 001.17.524.200.31 20.76 27064/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.35 65.22 2Page:CA.B Page 15 of 253 03/13/2013 Voucher List City of Auburn 3 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420960 3/18/2013 (Continued)115190 AGRI SHOP, INC 27065/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.31 73.35 27081/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.31 73.35 27110/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 430.00.534.800.31 26.25 27115/1 CODE ENF SUPPLIES~ 001.17.524.200.31 22.38 27138/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.35 45.45 27149/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 248.31 27150/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 37.12 27151/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 98.16 27153/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.48 156.30 27156/1 Misc Facilities Supplies~ 505.00.524.500.31 4.47 27159/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.35 39.18 27175/1 Misc Facilities Supplies~ 3Page:CA.B Page 16 of 253 03/13/2013 Voucher List City of Auburn 4 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420960 3/18/2013 (Continued)115190 AGRI SHOP, INC 505.00.524.500.35 17.42 27195/1 Misc Facilities Supplies~ 505.00.524.500.31 2.19 27198/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 18.59 27240/1 COURSE TOOLS AND SUPPLIES 437.00.576.600.31 11.46 27242/1 COURSE TOOLS AND SUPPLIES 437.00.576.600.31 14.22 27277/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 66.77 27296/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 9.37 27328/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 9.84 369870/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 560.78 Total : 1,620.94 420961 3/18/2013 112610 ALPINE PRODUCTS, INC.TM-130056 Misc tools (tape measuring wheel & 001.32.532.200.35 179.91 TM-130109 TRAFFIC SAFETY SUPPLIES ON AN AS 001.42.542.300.31 269.16 TM-130131 TRAFFIC SAFETY SUPPLIES ON AN AS 4Page:CA.B Page 17 of 253 03/13/2013 Voucher List City of Auburn 5 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420961 3/18/2013 (Continued)112610 ALPINE PRODUCTS, INC. 430.00.534.800.31 60.44 TM-130156 TRAFFIC SAFETY SUPPLIES ON AN AS 001.42.542.300.31 708.25 TM-130227 SIGNS, PAINT & SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 67.89 Total : 1,285.65 420962 3/18/2013 112910 AMERICAN HOSE & FITTINGS, INC A38980-001 VARIOUS HOSE & FITTINGS ON AN AS 430.00.534.800.35 20.63 Total : 20.63 420963 3/18/2013 113090 AMERICAN PLANNING ASSOC.017318-12114 APA MEMBERSHIP, WASHINGTON CHAPTER AND 001.17.558.100.49 450.00 Total : 450.00 420964 3/18/2013 002431 AMERICAN REPROGRAPHICS CO 03-507709 CP1009 CITY HALL DESIGN ~ 328.00.594.190.65 245.45 CP0716 CITY HALL DESIGN~ 328.00.524.501.65 245.44 Total : 490.89 420965 3/18/2013 013835 AMERICAN SOLUTION FOR BUSINESS 355111 T-SHIRTS FOR PARKS MAINTENANCE STAFF 001.33.576.100.22 1,421.48 INV01352547 City apparel for Michael Hursh 001.17.557.200.49 38.62 Total : 1,460.10 420966 3/18/2013 015209 AMTRAK 89C4E4 SENIOR TRIP TO PORTLAND ON 6/6/13 5Page:CA.B Page 18 of 253 03/13/2013 Voucher List City of Auburn 6 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420966 3/18/2013 (Continued)015209 AMTRAK 001.33.574.210.49 1,500.00 Total : 1,500.00 420967 3/18/2013 018183 ANDERSON, RONALD W.021313INV POLICE BACKGROUND INVESTIGATION - ALDO 001.13.516.710.41 685.90 Total : 685.90 420968 3/18/2013 393720 ARAMARK UNIFORM SERVICES 655-6669771 Rubber Mat Service at City Facilities~ 505.00.524.500.41 10.95 655-6669772 Rubber Mat Service at City Facilities~ 505.00.524.500.41 13.80 655-6669773 Rubber Mat Service at City Facilities~ 505.00.524.500.41 10.95 655-6670321 MAT AND TOWEL SERVICE 437.00.576.600.41 16.43 655-6688794 CLEANING OF SHOP TOWELS AND MATS 001.33.576.100.41 16.43 Total : 68.56 420969 3/18/2013 021355 ASSET MANAGEMENT SPECIALISTS 061380 UTILITY REFUND - 31620 121ST AVE SE 430.233.100 18.66 Total : 18.66 420970 3/18/2013 110510 AT&T MOBILITY 875428076X03022013 ACCT#875428076 , PD BAIT CAR, SURVEY 117.00.521.210.42 18.33 ACCT#875428076 , PD BAIT CAR, SURVEY 001.32.532.200.42 73.33 6Page:CA.B Page 19 of 253 03/13/2013 Voucher List City of Auburn 7 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 91.66 420970 3/18/2013 110510 110510 AT&T MOBILITY 420971 3/18/2013 008442 ATS CORPORATION 206973 VOYAGER MOBILE MONTHLY SUBSCRIPTION - 117.00.521.210.42 79.98 Total : 79.98 420972 3/18/2013 114740 AUBURN CHEVROLET 5081368 VEHICLE PARTS AND SERVICE ON AN AS 550.00.548.100.31 216.37 5081711 VEHICLE PARTS AND SERVICE ON AN AS 550.00.548.680.35 411.96 5081713 VEHICLE PARTS AND SERVICE ON AN AS 550.00.548.680.35 216.37 5082123 VEHICLE PARTS AND SERVICE ON AN AS 550.00.548.100.31 -216.37 6033330/1 VEHICLE PARTS AND SERVICE ON AN AS 550.00.548.680.48 268.51 Total : 896.84 420973 3/18/2013 115260 AUBURN MECHANICAL, INC 12782 Backflow Assembly Repairs at Justice 505.00.524.500.48 798.11 Total : 798.11 420974 3/18/2013 115700 AUBURN SYMPHONY ORCHESTRA 022413PERF TOURISM SERVICES CONTRACT FOR FEBRUARY 001.33.573.201.41 18,750.00 Total : 18,750.00 420975 3/18/2013 020915 AUBURN VALLEY HUMANE SOCIETY 2NDQTR2013PYMT AVHS CONTRACT SECOND QUARTER 2013 001.98.539.300.41 60,000.00 7Page:CA.B Page 20 of 253 03/13/2013 Voucher List City of Auburn 8 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 60,000.00 420975 3/18/2013 020915 020915 AUBURN VALLEY HUMANE SOCIETY 420976 3/18/2013 018742 AUBURN VETERINARY HOSPITAL 106013 CANINE - CASE # 13-01581~ 001.21.539.300.49 328.40 106014 FELINE - CASE # 13-01342~ 001.21.539.300.49 225.00 Total : 553.40 420977 3/18/2013 120270 BADGER METER INC 10191101 RCDLM70LL disk meter 1", CI bottom, 430.141.100 3,549.28 freight 430.141.100 115.79 Sales Tax 430.141.100 348.18 Total : 4,013.25 420978 3/18/2013 020822 BANK OF AMERICA/SCARSELLA BROS 11-01/#12 M Street SE Grade Separation 102.00.594.420.65 24,088.75 Total : 24,088.75 420979 3/18/2013 017993 BANK OF WASHINGTON APR2013 LOT A LEASE - 21 SO DIVISION ~ 505.00.524.500.45 1,850.00 LOT B LEASE - 36 WEST MAIN ST ~ 505.00.524.500.45 650.00 Total : 2,500.00 420980 3/18/2013 022041 BARRANS REALTY 012666 UTILITY REFUND - 720 5TH ST SE 430.233.100 41.13 Total : 41.13 420981 3/18/2013 121230 BELLEVUE, CITY OF 27830 8Page:CA.B Page 21 of 253 03/13/2013 Voucher List City of Auburn 9 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420981 3/18/2013 (Continued)121230 BELLEVUE, CITY OF Community Connectivity Consortium 518.00.518.880.49 3,570.00 Total : 3,570.00 420982 3/18/2013 021848 B-FORCE PROTECTION SECURITY 0133 PARKS SECURITY FOR FEBRUARY 2013 001.33.576.100.41 1,300.00 Total : 1,300.00 420983 3/18/2013 240455 BLACKPOINT IT SERVICES 52024SEA Fatpipe Support Renewal~ 518.00.518.880.48 6,285.72 Sales Tax 518.00.518.880.48 597.14 52073SEA 1 Year 8x5 Enhanced Forticare Renewal 518.00.518.880.48 201.57 1 Year renewal 8x5 bundle for FG-310B 518.00.518.880.48 4,853.94 Sales Tax 518.00.518.880.48 480.28 52243SEA 1 Year XTM 21W UTM Firewall Security 518.00.518.880.35 211.46 1 Year XTM 25 UTM Firewall Security 518.00.518.880.35 169.17 1 Year XTM 25-W UTM Firewall Security 518.00.518.880.35 211.46 Sales Tax 518.00.518.880.35 56.25 Total : 13,066.99 420984 3/18/2013 022035 BLAKELEY, COLEEN 1587658 PARKS REFUND 001.347.699 88.00 9Page:CA.B Page 22 of 253 03/13/2013 Voucher List City of Auburn 10 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 88.00 420984 3/18/2013 022035 022035 BLAKELEY, COLEEN 420985 3/18/2013 020033 BLUE LINE TRAINING LLC 759 VERBAL JUDO CLASS (REARDON) 001.21.521.200.49 99.00 Total : 99.00 420986 3/18/2013 021981 BLUE LINE WATER INC 9029 repairing/replacing parts related to 001.33.576.100.48 4,267.77 Total : 4,267.77 420987 3/18/2013 122490 BLUMENTHAL UNIFORM CO, INC 971200 PATROL JACKET; EMBLEMS & LETTERING 001.21.521.200.22 532.06 972647-02 PROTECTIVE VEST - G. WINNER~ 001.21.521.200.22 870.53 972647-03 TACTICAL JUMPSUIT - G. WINNER~ 001.21.521.200.22 602.09 975927 REPLACEMENT BALLISTIC VEST DUE TO 001.21.521.210.22 1,105.95 Total : 3,110.63 420988 3/18/2013 286220 BNSF RAILWAY COMPANY 90071637 Flagging Work for M Street Underpass 102.00.594.420.65 25,508.81 90071758 Railroad Work for Asscoiated M Street 102.00.594.420.65 16,013.98 Total : 41,522.79 420989 3/18/2013 122520 BOARD, MURRAY 022513LEOFF LEOFF 1 VISION EXPENSE REIMBURSEMENT 001.98.517.210.25 89.98 10Page:CA.B Page 23 of 253 03/13/2013 Voucher List City of Auburn 11 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420989 3/18/2013 (Continued)122520 BOARD, MURRAY 030113LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 101.96 Total : 191.94 420990 3/18/2013 123150 BOWDEN, HELEN J.022013LEOFF LEOFF 1 PHARMACY REIMBURSEMENT 001.98.517.210.25 115.88 Total : 115.88 420991 3/18/2013 021884 BRAGG, BRONSON C.37297 GUITAR CLASSES:~ 001.33.574.240.41 455.00 37299 GUITAR CLASSES:~ 001.33.574.240.41 70.00 Total : 525.00 420992 3/18/2013 022003 BRANDON, ROY & PAMELA 060049 UTILITY REFUND - 7204 REBECCA AVE SE 431.233.100 21.81 UTILITY REFUND - 7204 REBECCA AVE SE 433.233.100 10.18 Total : 31.99 420993 3/18/2013 123420 BRATWEAR GROUP, LLC 7024 JUMPSUIT WITH ACCESSORIES 001.21.521.200.22 517.46 Total : 517.46 420994 3/18/2013 005766 BRIM TRACTOR CO. INC.IL48635 PARTS FOR 6916C MOWER QUOTE # ATO2383 550.00.548.680.35 824.32 freight 550.00.548.680.35 75.59 11Page:CA.B Page 24 of 253 03/13/2013 Voucher List City of Auburn 12 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 420994 3/18/2013 (Continued)005766 BRIM TRACTOR CO. INC. Sales Tax 550.00.548.680.35 85.49 IL48661 PARTS FOR 6916C MOWER QUOTE # ATO2383 550.00.548.680.35 -8.21 Total : 977.19 420995 3/18/2013 012304 BROWN AND CALDWELL 14184301 On -Call Storm & Sewer Utility Modeling 432.00.535.100.41 9,708.70 Total : 9,708.70 420996 3/18/2013 022034 BUDU RACING, LLC 051813/DEPOSIT RACE TIMING SERVICES & EQUIPMENT FOR 001.33.573.901.41 200.00 Total : 200.00 420997 3/18/2013 019931 BUILDING BLOCK JANITORIAL 22513 FACILITY CLEAN-UP 2/17/13-2/24/13 001.33.574.210.41 190.00 FACILITY CLEAN-UP 2/17/13-2/24/13 001.33.573.901.41 190.00 Total : 380.00 420998 3/18/2013 019931 HOOKER COMPANY 22513 February Cleaning for Parks & Rec Center 505.00.524.500.41 215.00 Total : 215.00 420999 3/18/2013 130252 C R W SYSTEMS, INC.13-154 Implementation of Web U&M for CRW. 518.00.518.880.49 500.00 Total : 500.00 421000 3/18/2013 022036 CARDENAS, YAZMIN 1587656 PARKS REFUND 12Page:CA.B Page 25 of 253 03/13/2013 Voucher List City of Auburn 13 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421000 3/18/2013 (Continued)022036 CARDENAS, YAZMIN 001.347.699 110.00 Total : 110.00 421001 3/18/2013 013685 CAROLLO ENGINEERS, INC 0126798 Water Utility Modeling Support, AG-C-363 430.00.534.100.41 957.25 0126801 Lakeland Hills Booster Pump Station 430.00.590.100.65 500.75 0126802 Academy Booster Pump Station 430.00.590.100.65 8,037.25 Total : 9,495.25 421002 3/18/2013 012029 CASCADIA INTERNATIONAL LLC 718478T PARTS & REPAIR SERVICES ON AN AS 550.00.548.680.35 292.75 Total : 292.75 421003 3/18/2013 131540 CASH & CARRY 143168 CLUBHOUSE CLEANING SUPPLIES 437.00.576.680.31 63.62 152891 SUPPLIES AND GROCERIES FOR THE SENIOR 001.33.574.210.31 494.96 162849 SUPPLIES AND GROCERIES FOR THE SENIOR 001.33.573.901.31 203.73 162966 CANDY, CHIPS AND COFFEE SUPPLIES 437.00.576.680.34 101.61 163869 SUPPLIES AND GROCERIES FOR THE SENIOR 001.33.574.210.31 26.17 163905 13Page:CA.B Page 26 of 253 03/13/2013 Voucher List City of Auburn 14 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421003 3/18/2013 (Continued)131540 CASH & CARRY SUPPLIES AND GROCERIES FOR THE SENIOR 001.33.574.210.31 180.82 164792 SUPPLIES FOR PARKS AND REC. PROGRAMS 001.33.574.240.31 41.08 Total : 1,111.99 421004 3/18/2013 022062 CASUAL MALE #9734 071701 UTILITY REFUND - 1101 SUPERMALL WAY 434.233.100 470.57 Total : 470.57 421005 3/18/2013 370450 CENTURYLINK 031813PHONES PHONE USAGE JAN/FEB 2013 518.00.518.880.42 696.42 PHONE USAGE JAN/FEB 2013 431.00.535.800.42 161.42 PHONE USAGE JAN/FEB 2013 430.00.534.800.42 141.17 PHONE USAGE JAN/FEB 2013 432.00.535.900.42 57.28 Total : 1,056.29 421006 3/18/2013 370450 CENTURYLINK A255287 Yearly 911 Database extract 518.00.518.880.48 650.00 Total : 650.00 421007 3/18/2013 132310 CH2M HILL 3851710 M Street SE Grade Separation, Transfer 102.00.594.420.65 92,089.96 Total : 92,089.96 421008 3/18/2013 021741 CHEAPER THAN DIRT 8821053 .223 REMINGTON FEDERAL NBT 55 GRAIN 14Page:CA.B Page 27 of 253 03/13/2013 Voucher List City of Auburn 15 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421008 3/18/2013 (Continued)021741 CHEAPER THAN DIRT 001.21.521.200.31 2,884.07 Total : 2,884.07 421009 3/18/2013 022042 CHEVALIER, KEVIN 018135 UTILITY REFUND - 1145 57TH DR SE 430.233.100 139.23 Total : 139.23 421010 3/18/2013 132550 CHEVRON U S A INC.37406068 STATEMENT FOR PD GAS CHARGES 02/06/13 001.21.521.200.31 583.00 Total : 583.00 421011 3/18/2013 132940 CINTAS CORPORATION #461 461236032 UNIFORM LAUNDRY SERVICE ON AN AS 550.00.548.100.49 125.83 461239135 UNIFORM LAUNDRY SERVICE ON AN AS 550.00.548.100.49 125.83 Total : 251.66 421012 3/18/2013 115760 CITY OF AUBURN 031813UTILITIES WATER, SEWER, STORM - FEBRUARY/MARCH 505.00.524.500.47 7,138.75 WATER, SEWER, STORM - FEBRUARY/MARCH 001.33.576.100.47 6,521.66 WATER, SEWER, STORM - FEBRUARY/MARCH 001.42.542.300.47 1,125.45 WATER, SEWER, STORM - FEBRUARY/MARCH 431.00.535.800.47 199.81 WATER, SEWER, STORM - FEBRUARY/MARCH 432.00.535.900.47 170.37 WATER, SEWER, STORM - FEBRUARY/MARCH 001.17.562.100.47 17.41 Total : 15,173.45 15Page:CA.B Page 28 of 253 03/13/2013 Voucher List City of Auburn 16 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421013 3/18/2013 115760 CITY OF AUBURN 300761 UMBRELLAS 436.00.536.200.31 183.30 Total : 183.30 421014 3/18/2013 122820 CITY OF BONNEY LAKE, WA 19942500000 PUMP STATION AT KERSEY WAY - 2013 WATER 430.00.534.800.47 33.28 19943720100 PUMP STATION AT 7100 LAKE TAPPS DR SE - 431.00.535.800.47 22.10 19943910000 PUMP STATION AT 2610 LAKE TAPPS PKY SE 431.00.535.800.47 22.10 30721090300 WATER SERV AT LAKELAND PARKS 001.33.576.100.47 20.80 Total : 98.28 421015 3/18/2013 008837 CITY OF KENT REGISTRATION Reg fee-251 students for 2013 Water 430.00.534.100.41 2,761.00 Total : 2,761.00 421016 3/18/2013 008837 CITY OF KENT - UTILITY BILLING 628-25602.01 WATER SERV - VERDANNA SEWER PUMP 431.00.535.800.47 44.73 Total : 44.73 421017 3/18/2013 133360 CLYDE WEST 00282884 Replacement cutting edge for #6423D, 550.00.548.680.35 184.26 PN# 70617125 cutting edge mounting bolt. 550.00.548.680.35 17.36 PN# 70900370 cutting edge mounting nut. 550.00.548.680.35 11.48 16Page:CA.B Page 29 of 253 03/13/2013 Voucher List City of Auburn 17 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421017 3/18/2013 (Continued)133360 CLYDE WEST Sales Tax 550.00.548.680.35 20.24 Total : 233.34 421018 3/18/2013 012597 CMC GOLF, INC 0138872-IN DIVOT REPAIR TOOLS, HAT CLIPS & MISC 437.00.576.680.34 1,133.45 Total : 1,133.45 421019 3/18/2013 021309 COASTAL FARM & HOME SUPPLY LLC 000416 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 19.15 000417 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 12.03 000427 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 7.65 000428 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 30.94 000430 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 3.29 000435 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 50.65 000437 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 431.00.535.800.31 35.81 Total : 159.52 421020 3/18/2013 009720 COASTWIDE LABORATORIES T2526140 Misc Facilities Supplies Coastwide, per 505.00.524.500.31 1,069.79 17Page:CA.B Page 30 of 253 03/13/2013 Voucher List City of Auburn 18 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,069.79 421020 3/18/2013 009720 009720 COASTWIDE LABORATORIES 421021 3/18/2013 011669 COBAN TECHNOLOGIES, INC 5864 Coban DVMS Annual Support~ 518.00.518.880.48 7,063.03 Sales Tax 518.00.518.880.48 670.99 Total : 7,734.02 421022 3/18/2013 012351 COCA COLA BOTTLING - NW DIV 4137305017 SOFT DRINKS FOR RESALE 437.00.576.680.34 1,107.44 Total : 1,107.44 421023 3/18/2013 133610 COLEMAN, SHELLEY 021913REIMB MILEAGE/PARKING TO MTGS 1/08/13-2/19/13 001.14.514.100.43 108.79 Total : 108.79 421024 3/18/2013 133690 COLUMBIA BASIN WATER WORKS INC 485 LARGE METER & HYDRANT TESTING ON AN AS 430.00.534.800.48 6,246.07 Total : 6,246.07 421025 3/18/2013 007461 COMCAST 8498300990001659 Account # 8498340010111450~ 001.32.532.200.42 112.62 Account # 8498340010153551~ 437.00.576.680.42 107.62 Account # 8498340010343400~ 001.32.532.200.42 77.57 Account # 8498340111231744~ 518.00.518.880.42 81.90 Account # 8498340210658730~ 518.00.518.880.42 122.62 Account # 8498340210658748~ 18Page:CA.B Page 31 of 253 03/13/2013 Voucher List City of Auburn 19 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421025 3/18/2013 (Continued)007461 COMCAST 518.00.518.880.42 122.62 Account # 8498340210719193~ 001.33.575.280.42 173.79 Account #8498340211157096~ 001.33.574.210.42 67.62 Account# 8498340211271277~ 518.00.518.880.42 82.57 Account #8498240390231043~ 001.32.532.200.42 112.56 Account #8498340390236919~ 518.00.518.880.42 87.56 Total : 1,149.05 421026 3/18/2013 003891 COMFORT INN - AUBURN 14957591 HOTEL ROOMS FOR BRAVO PERFORMANCES 001.33.575.280.41 152.50 14957616 HOTEL ROOMS FOR BRAVO PERFORMANCES 001.33.575.280.41 152.50 14957633 HOTEL ROOMS FOR BRAVO PERFORMANCES 001.33.575.280.41 152.50 14957660 HOTEL ROOMS FOR BRAVO PERFORMANCES 001.33.575.280.41 152.50 14957682 HOTEL ROOMS FOR BRAVO PERFORMANCES 001.33.575.280.41 152.50 Total : 762.50 421027 3/18/2013 008838 COMPLETE OFFICE SOLUTIONS 926013-0 COMPLETE OFFICE PLANNING SUPPLIES - INV 001.17.524.200.31 482.44 Total : 482.44 19Page:CA.B Page 32 of 253 03/13/2013 Voucher List City of Auburn 20 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421028 3/18/2013 021329 COMPUSA RETAIL INC J32803760101 3- Panasonic Lumix DMC-TS20D Digital 518.00.518.880.35 387.00 freight 518.00.518.880.35 10.17 J32803760102 3- Kingston 4GB SDHC Flash Memory Cards 518.00.518.880.35 11.28 Total : 408.45 421029 3/18/2013 112280 CONSOLIDATED ELECTRICAL DIST 0220-559647 ELECTRICAL SUPPLIES FOR PARKS 001.33.576.100.31 13.80 0220-559839 ELECTRICAL SUPPLIES FOR PARKS 001.33.576.100.31 112.94 0220-559883 ELECTRICAL SUPPLIES FOR PARKS 001.33.576.100.31 34.49 0220-562011 ELECTRICAL SUPPLIES FOR PARKS 001.33.576.100.31 333.12 ELECTRICAL PARTS AND SUPPLIES AS NEEDED 001.33.576.100.31 2,000.00 0220-562034 Misc tool (hex-crimp tool) for Doug 001.32.532.200.35 11.79 Total : 2,506.14 421030 3/18/2013 011708 CONSOLIDATED PRESS PRINTING 8155 large quantity printing jobs 518.00.518.780.41 10,986.02 8367 FLOOD BROCHURE - INV 8367 INV DATE 001.17.558.100.49 2,426.34 8452 20Page:CA.B Page 33 of 253 03/13/2013 Voucher List City of Auburn 21 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421030 3/18/2013 (Continued)011708 CONSOLIDATED PRESS PRINTING AVHS OPEN HOUSE POSTCARDS~ 001.17.514.810.44 2,519.24 8603 large quantity printing jobs 518.00.518.780.41 2,237.76 8622 large quantity printing jobs 518.00.518.780.41 854.49 Total : 19,023.85 421031 3/18/2013 014391 COPPER FALLS RESTAURANT 022413INV FOOD FOR GOLF TOURNAMENT ON 2/24 651.237.142 1,638.10 Total : 1,638.10 421032 3/18/2013 135205 CRAWFORD, MICK 020113LEOFF LEOFF 1 VISION EXPENSE REIMBURSEMENT 001.98.522.220.25 455.00 Total : 455.00 421033 3/18/2013 009272 CSG SYSTEMS, INC.733782 CSG - Print, fold, mail Utilities 430.00.534.110.41 1,147.32 CSG - Print, fold, mail Utilities 431.00.535.110.41 1,147.32 CSG - Print, fold, mail Utilities 432.00.535.910.41 1,147.32 CSG - Print, fold, mail Utilities 434.00.537.110.41 1,147.30 Utilities Statements - POSTAGE 430.00.534.110.42 2,382.27 Utilities Statements - POSTAGE 431.00.535.110.42 2,382.27 Utilities Statements - POSTAGE 432.00.535.910.42 2,382.27 21Page:CA.B Page 34 of 253 03/13/2013 Voucher List City of Auburn 22 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421033 3/18/2013 (Continued)009272 CSG SYSTEMS, INC. Utilities Statements - POSTAGE 434.00.537.110.42 2,382.27 Total : 14,118.34 421034 3/18/2013 004164 CUSTOMER CARE 39173 Quarterly Telephone Hold System Fee 518.00.518.880.42 177.00 Total : 177.00 421035 3/18/2013 270870 DAY WIRELESS SYSTEMS 326156 Install PIPS Camera in Crown Victoria 518.00.518.880.41 575.00 Sales Tax 518.00.518.880.41 54.63 Total : 629.63 421036 3/18/2013 000304 DELL MARKETING L.P.XJ3MDJ728 Next Business Day Onsite Service~ 518.00.518.880.48 1,275.06 4 HR 7X24 Service, End User ProSupport 518.00.518.880.48 1,872.92 Sales Tax 518.00.518.880.48 235.00 Total : 3,382.98 421037 3/18/2013 142280 DON SMALL & SONS OIL DIST CO 189 2ND HALF 2012 PP TAX ON PARKING LOT 505.00.524.500.49 1,616.46 APR2013 JAN-JUNE 2013 PARKING LOT LEASE @ 505.00.524.500.45 1,300.00 Total : 2,916.46 421038 3/18/2013 003968 DUNBAR ARMORED INC 3201570 MAR ARMORED CAR TRANSPORT FOR PARKS 22Page:CA.B Page 35 of 253 03/13/2013 Voucher List City of Auburn 23 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421038 3/18/2013 (Continued)003968 DUNBAR ARMORED INC 001.33.574.100.41 505.28 3201791 ARMORED CAR SERVICES FOR THE GOLF COURSE 437.00.576.680.41 730.16 Total : 1,235.44 421039 3/18/2013 019309 ECLIPSE PROCESS SERVICE, LLC 104904 Process Service Costs 001.356.903 58.15 104919 Process Service Costs 001.356.903 155.50 Total : 213.65 421040 3/18/2013 022061 ELECTRONIC OUTLET SERVICES 071588 UTILITY REFUND - 1520 PIKE ST NW #5 434.233.100 93.10 Total : 93.10 421041 3/18/2013 151500 ENTENMANN-ROVIN CO 0087521-IN RETIRED OFFICER FLAT BADGE 001.21.521.100.31 93.06 Total : 93.06 421042 3/18/2013 019412 ENTERPRISE HOLDINGS INC 613841 LEASE OF 3 UNDERCOVER VEHICLES ON AN AS 550.00.548.680.45 696.42 614689 LEASE OF 3 UNDERCOVER VEHICLES ON AN AS 550.00.548.680.45 696.42 614690 LEASE OF 3 UNDERCOVER VEHICLES ON AN AS 550.00.548.680.45 696.42 615300 LEASE OF 3 UNDERCOVER VEHICLES ON AN AS 23Page:CA.B Page 36 of 253 03/13/2013 Voucher List City of Auburn 24 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421042 3/18/2013 (Continued)019412 ENTERPRISE HOLDINGS INC 550.00.548.680.45 696.42 Total : 2,785.68 421043 3/18/2013 152010 EVERGREEN CITY BALLET 030713INV RENTAL AND INSTALL OF MARLEY FLOOR 001.33.573.201.41 689.85 Total : 689.85 421044 3/18/2013 152260 EXERCISE SCIENCE CENTER, INC 37 POLICE FITNESS ASSESSMENT - BATEMAN; 001.13.516.710.41 225.00 Total : 225.00 421045 3/18/2013 013660 EXTEND NETWORKS, INC 13-13054 Barracuda Message Archiver 650, 1 year 518.00.518.880.48 3,818.21 Sales Tax 518.00.518.880.48 362.73 13-13057 (2) VMWare Production Support Coverage 518.00.518.880.48 1,730.14 Sales Tax 518.00.518.880.48 164.36 Total : 6,075.44 421046 3/18/2013 007114 FASTENAL CO WAAUB43554 NUTS, BOLTS & SCREWS ON AN AS REQUIRED 550.00.548.100.31 2.72 WAAUB43602 NUTS, BOLTS & SCREWS ON AN AS REQUIRED 430.00.534.800.31 9.20 WAAUB43630 NUTS, BOLTS & SCREWS ON AN AS REQUIRED 432.00.535.900.31 4.97 WAAUB43633 24Page:CA.B Page 37 of 253 03/13/2013 Voucher List City of Auburn 25 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421046 3/18/2013 (Continued)007114 FASTENAL CO NUTS, BOLTS & SCREWS ON AN AS REQUIRED 430.00.534.800.31 107.15 Total : 124.04 421047 3/18/2013 160360 FBINAA, WA CHAPTER REG/HIRMAN 2013 SPRING TRAINING "LESSONS LEARNED" 001.21.521.100.49 40.00 Total : 40.00 421048 3/18/2013 008661 FIRE PROTECTION INC.9783 FIRE ALARM MODIFICATIONS FOR CITY HALL 328.00.594.190.65 4,730.40 9873 Continued Repairs to Justice Center 505.00.524.500.48 754.46 Total : 5,484.86 421049 3/18/2013 161085 FIRST AMERICAN TITLE INS CO 874-W2013-28445 INVOICE #874-W2013-28445 RECORDING FEES 001.15.514.300.49 327.00 Total : 327.00 421050 3/18/2013 162340 FLEET PRIDE 52458294 VEHICLE REPAIR PARTS ON AN AS REQUIRED 550.00.548.680.35 20.33 Total : 20.33 421051 3/18/2013 161410 FLEX-PLAN SERVICES, INC.212873 PARTICIPANTS ADMINISTRATION FEES~ 001.14.514.230.41 191.10 Total : 191.10 421052 3/18/2013 161710 FOOD SERVICES OF AMERICA 4542614 LARGE BAGS-5577545 (QTY 2); MEDIUM 001.21.521.300.31 338.50 25Page:CA.B Page 38 of 253 03/13/2013 Voucher List City of Auburn 26 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 338.50 421052 3/18/2013 161710 161710 FOOD SERVICES OF AMERICA 421053 3/18/2013 161980 FOSTER PEPPER PLLC 1031704 1/2013 legal svcs review condo docs 001.14.514.100.41 58.50 Total : 58.50 421054 3/18/2013 012512 FRASER, GEORGE REFUND CUSTOMER CANCELLED MARKER ORDER 436.343.612 830.00 CUSTOMER CANCELLED MARKER ORDER 436.343.601 295.00 CUSTOMER CANCELLED MARKER ORDER 651.237.111 106.88 Total : 1,231.88 421055 3/18/2013 162250 FRED MEYER STORES- CUST CHARGE 645247 SUPPLIES FOR FEB LATE NIGHT PROGRAMS 001.33.574.240.31 82.08 645248 SUPPLIES FOR FEB LATE NIGHT PROGRAMS 001.33.574.240.31 84.24 Total : 166.32 421056 3/18/2013 162400 FRONTIER CLEANERS DEC2012 DECEMBER 2012 DRY CLEANING FOR PD 001.21.521.100.49 588.74 JAN2013 JANUARY 2013 DRY CLEANING FOR PD 001.21.521.100.49 823.07 Total : 1,411.81 421057 3/18/2013 022054 FUCHIGAMI, WALTER 062269 UTILITY REFUND - 502 4TH ST SE #B 430.233.100 55.00 Total : 55.00 26Page:CA.B Page 39 of 253 03/13/2013 Voucher List City of Auburn 27 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421058 3/18/2013 020387 FUN EXPRESS LLC 655437475-02 VARIETY OF SUPPLIES AND DECOR FOR DADDY 001.33.573.901.31 51.00 Total : 51.00 421059 3/18/2013 170090 G O S PRINTING CORP 79673 Printing services for City of Auburn 518.00.518.780.41 98.58 Total : 98.58 421060 3/18/2013 022049 GODSE, ANUPA 051790 UTILITY REFUND - 5823 MARSHALL AVE SE 431.233.100 62.29 UTILITY REFUND - 5823 MARSHALL AVE SE 433.233.100 10.00 Total : 72.29 421061 3/18/2013 020305 GOETHALS, LUKE TUITION REIMB TUITION REIMBURSEMENT - 2013 001.13.516.100.49 600.00 Total : 600.00 421062 3/18/2013 017578 GOLDER ASSOCIATES INC.342354 WELL ONE IMPROVEMENTS-DESIGN~ 430.00.590.100.65 11,752.07 344692 FULLMER WELLFIELD IMPROVEMENTS-DESIGN~ 430.00.590.100.69 2,315.75 345593 WELL ONE IMPROVEMENTS-DESIGN~ 430.00.590.100.65 62,715.32 Total : 76,783.14 421063 3/18/2013 012454 GOODBYE GRAFFITI SEATTLE 17635 REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 741.23 17661 27Page:CA.B Page 40 of 253 03/13/2013 Voucher List City of Auburn 28 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421063 3/18/2013 (Continued)012454 GOODBYE GRAFFITI SEATTLE REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 588.02 17663 REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 752.27 17664 REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 886.95 17665 REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 555.17 17666 REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 358.07 17667 REMOVAL OF GRAFFITI AT VARIOUS PARKS 001.33.576.100.41 423.77 Total : 4,305.48 421064 3/18/2013 016346 GOODWIN, WILLIAM 070947 UTILITY REFUND - 29508 63RD CT S 432.233.100 10.14 Total : 10.14 421065 3/18/2013 171620 GOSNEY MOTOR PARTS, INC 568967 EQUIPMENT SUPPLIES 437.00.576.600.31 21.56 569171 EQUIPMENT SUPPLIES 437.00.576.600.31 87.68 569347 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 10.84 569356 MOTOR PARTS ON AN AS REQUIRED BASIS 28Page:CA.B Page 41 of 253 03/13/2013 Voucher List City of Auburn 29 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421065 3/18/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC 550.00.548.680.31 6.81 569391 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 8.86 569422 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 37.99 569453 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.35 39.86 569456 MOTOR PARTS ON AN AS REQUIRED BASIS 431.00.535.800.31 39.35 569505 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 71.11 569516 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 95.51 569572 EQUIPMENT SUPPLIES 437.00.576.600.31 98.02 569635 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 20.78 569636 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 18.82 569913 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 4.51 569917 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 119.91 569951 29Page:CA.B Page 42 of 253 03/13/2013 Voucher List City of Auburn 30 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421065 3/18/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.48 34.49 570044 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 91.44 570151 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 6.61 570167 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 148.38 570275 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 102.52 570404 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.35 41.38 570408 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 122.56 570434 EQUIPMENT SUPPLIES 437.00.576.600.31 181.23 570439 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.35 36.10 570453 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.35 9.19 570516 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 -7.89 570628 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 32.62 30Page:CA.B Page 43 of 253 03/13/2013 Voucher List City of Auburn 31 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421065 3/18/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC 570660 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 6.96 570680 MOTOR PARTS ON AN AS REQUIRED BASIS 001.42.542.300.31 17.85 570775 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 107.30 570790 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 36.19 571285 PARTS AND SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 116.37 Total : 1,764.91 421066 3/18/2013 010577 GRACE'S CLEANING SERVICE 030113INV MONTHLY CLEANING OF PARKS AND REC 001.33.574.100.41 70.00 MONTHLY CLEANING OF PARKS AND REC 001.33.576.100.41 140.00 Total : 210.00 421067 3/18/2013 019928 GREAT WESTERN COMMUNITY 130201 TICKETS FOR CONCERTS 001.33.574.210.49 110.00 130202 TICKETS FOR CONCERTS 001.33.574.210.49 200.00 Total : 310.00 421068 3/18/2013 172400 GRIFFIS HEATING INC S-12528 HOUSING REPAIR--WILLIAM SIMPSON'S 119.00.559.200.63 2,124.30 31Page:CA.B Page 44 of 253 03/13/2013 Voucher List City of Auburn 32 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,124.30 421068 3/18/2013 172400 172400 GRIFFIS HEATING INC 421069 3/18/2013 022040 GRINCHUCK, YURIY & YEVGENIA 011196 UTILITY REFUND - 1308 59TH ST SE 431.233.100 132.11 UTILITY REFUND - 1308 59TH ST SE 433.233.100 25.07 Total : 157.18 421070 3/18/2013 180120 H D FOWLER CO I3311783 IRRIGATION SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 285.59 I3315563 IRRIGATION SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 207.03 Total : 492.62 421071 3/18/2013 180240 HACH COMPANY 8145470 Fluoride Reagent for Sample Kit 430.00.534.800.35 125.96 Pocket Colorimeter Chlorine Test Kit 430.00.534.800.35 810.00 freight 430.00.534.800.35 47.95 Sales Tax 430.00.534.800.35 93.48 Total : 1,077.39 421072 3/18/2013 181230 HEAD-QUARTERS 3369-0 PORTABLE TOILET SERVICE 437.00.576.600.45 223.50 3369-9 PORTA POTTY RENTALS FOR VARIOUS PARKS 001.33.576.100.45 627.75 Total : 851.25 421073 3/18/2013 022044 HELLER, JEFF & CINDY 024229 32Page:CA.B Page 45 of 253 03/13/2013 Voucher List City of Auburn 33 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421073 3/18/2013 (Continued)022044 HELLER, JEFF & CINDY UTILITY REFUND - 2009 E MAIN ST 430.233.100 1,193.71 Total : 1,193.71 421074 3/18/2013 181560 HENDERSON, ED 022813LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.210.25 74.54 030113LEOFF LEOFF 1 DENTAL EXPENSE REIMBURSEMENT 001.98.522.210.25 211.85 Total : 286.39 421075 3/18/2013 013658 HESLIN, JAMIE 020813/REIM REIMBURSEMENT FOR PURCHASE OF 2ND PAIR 001.21.521.300.22 27.75 Total : 27.75 421076 3/18/2013 005843 HINSHAW'S MOTORCYCLE STORE 95932031 PARTS, SUPPLIES AND SERVICE ON AN AS 550.00.548.680.48 1,081.12 95935556 PARTS, SUPPLIES AND SERVICE ON AN AS 550.00.548.680.48 846.53 Total : 1,927.65 421077 3/18/2013 021802 HOMESENSE LLC 070833 UTILITY REFUND - 6032 MONTEVISTA DR SE 431.233.100 65.98 UTILITY REFUND - 6032 MONTEVISTA DR SE 433.233.100 147.19 Total : 213.17 421078 3/18/2013 020485 HORIZON CONSTRUCTION SERV, INC 28622 HOUSING REPAIR--KUEBLERS' PLUMBING & 119.00.559.200.63 1,117.13 33Page:CA.B Page 46 of 253 03/13/2013 Voucher List City of Auburn 34 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,117.13 421078 3/18/2013 020485 020485 HORIZON CONSTRUCTION SERV, INC 421079 3/18/2013 017718 HYDRAFLO, INC.20596 REPLACE STOCK~ 430.141.100 71.80 1507 5 1/4 M & H 929 HYDRANT BREAKAWAY 430.141.100 79.00 20652 REPAIR 5 1/4 M & H 929 & 129T HYDRANTS 430.00.534.800.31 35.00 # 2040 46 THRUST WASHER NYLON 430.00.534.800.31 35.00 Total : 220.80 421080 3/18/2013 190060 I A P E HEADQUARTERS 104175 EVIDENCE TRAINING SEMINAR, BERGEON 001.21.521.300.49 350.00 104176 EVIDENCE TRAINING SEMINAR, JENKINS 001.21.521.300.49 325.00 Total : 675.00 421081 3/18/2013 230000 ICON MATERIALS CORP 50-1790664 CRUSHED ROCK AND TOP DRESSING SAND 437.00.576.600.31 1,108.59 Total : 1,108.59 421082 3/18/2013 190360 IMAGE MASTERS INC 109370 PLANNING COMMISSIONER COUTURE NAME 001.17.558.100.49 15.33 Total : 15.33 421083 3/18/2013 019646 INCH, RICHARD D 022313INV HOUSING REPAIR--KUEBLERS' KITCHEN FLOOR 119.00.559.200.63 1,419.12 022613INV HOUSING REPAIR--JANIS HAVILAND'S MISC 34Page:CA.B Page 47 of 253 03/13/2013 Voucher List City of Auburn 35 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421083 3/18/2013 (Continued)019646 INCH, RICHARD D 119.00.559.200.63 2,779.11 Total : 4,198.23 421084 3/18/2013 004476 INDEPENDENT DEALER ACC, INC.3066648 PARTS FOR THE 450 FORD DUMP TRUCK 437.00.576.600.31 65.70 Total : 65.70 421085 3/18/2013 017045 INDUSTRY SIGN & GRAPHICS 28912 Lifesize board of Eastern Wash. 518.00.518.780.41 295.65 Total : 295.65 421086 3/18/2013 191100 INTEGRA CHEMICAL CO 0106067-IN SODIUM ASCORBATE, VITA DECHLOR TABLETS 430.00.534.800.31 1,300.32 Total : 1,300.32 421087 3/18/2013 018911 IWASAKI, JOANNE 37973 WATERCOLOR CLASSES:~ 001.33.574.210.41 576.00 37974 WATERCOLOR CLASSES:~ 001.33.574.210.41 144.00 37975 WATERCOLOR CLASSES:~ 001.33.574.210.41 468.00 37979 WATERCOLOR CLASSES:~ 001.33.574.210.41 396.00 37981 WATERCOLOR CLASSES:~ 001.33.574.240.41 36.00 37982 WATERCOLOR CLASSES:~ 35Page:CA.B Page 48 of 253 03/13/2013 Voucher List City of Auburn 36 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421087 3/18/2013 (Continued)018911 IWASAKI, JOANNE 001.33.574.240.41 180.00 37983 WATERCOLOR CLASSES:~ 001.33.574.240.41 36.00 Total : 1,836.00 421088 3/18/2013 201200 JCI JONES CHEMICALS INC 573015 CHLORINE GAS & SODIUM HYPOCHLORITE ON 430.00.534.800.31 2,115.11 573016 CHLORINE GAS & SODIUM HYPOCHLORITE ON 430.00.534.800.31 1,085.00 573022 CHLORINE GAS & SODIUM HYPOCHLORITE ON 430.00.534.800.31 -600.00 573023 CHLORINE GAS & SODIUM HYPOCHLORITE ON 430.00.534.800.31 -200.00 Total : 2,400.11 421089 3/18/2013 012244 JILLIAN ENTERPRISES, LLC APR2013 2013 THEATER LEASE @ $6259.82/MO 001.33.575.280.75 3,739.94 2013 THEATER LEASE @ $6259.82/MO 001.33.575.280.83 2,519.88 Total : 6,259.82 421090 3/18/2013 019628 JOHN S REALTY 009757 UTILITY REFUND - 1119 R ST NW 430.233.100 27.02 Total : 27.02 421091 3/18/2013 022030 JOHNSON, LINDA REFUND PET LICENSE 001.322.300 15.00 36Page:CA.B Page 49 of 253 03/13/2013 Voucher List City of Auburn 37 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 15.00 421091 3/18/2013 022030 022030 JOHNSON, LINDA 421092 3/18/2013 022063 JONES, KURTIS & LINDSY 071768 UTILITY REFUND - 911 16TH ST NE 430.233.100 290.97 Total : 290.97 421093 3/18/2013 210360 K C ADMIN BLDG FILING FEES FILING FEES, LIENS 430.00.534.110.41 432.00 FILING FEES FILING FEES, LIENS 430.00.534.110.41 1,800.00 FILING FEES FILING FEES, LIENS 430.00.534.110.41 792.00 Total : 3,024.00 421094 3/18/2013 000251 KAMENZIND, MIKE 021713REIMB Yearly Safety Work Boot Reimbursement 001.32.532.200.22 100.00 Total : 100.00 421095 3/18/2013 014394 KARIE'S OVER THE TOP CREATIONS 495614 BALLOON DECOR FOR DADDY DAUGHTER DATE 001.33.573.901.31 191.62 Total : 191.62 421096 3/18/2013 001000 KEN KRIE CONSTRUCTION 022013INV CONCRETE CURBING 437.00.576.600.41 437.50 Total : 437.50 421097 3/18/2013 008857 KENYON DISEND, PLLC 17087 2/2013 legal svcs New Cingular Wireless 001.14.514.100.41 673.77 17088 37Page:CA.B Page 50 of 253 03/13/2013 Voucher List City of Auburn 38 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421097 3/18/2013 (Continued)008857 KENYON DISEND, PLLC 2/2013 legal svcs joint defense New 001.14.514.100.41 242.30 Total : 916.07 421098 3/18/2013 022050 KIFORISHIN & V STOROZHEV, STANSILAV 052482 UTILITY REFUND - 5117 HIGHLAND DR SE 430.233.100 103.03 Total : 103.03 421099 3/18/2013 211210 KING COUNTY UMPIRES ASSOC 022613INV OFFICIALS FOR ADULT SOFTBALL GAMES FOR 001.33.574.240.41 585.00 Total : 585.00 421100 3/18/2013 013136 KIRWIN, ROCKY 022813REIMB ADVERTISING FOR SR CTR RUMMAGE SALE 001.33.574.210.44 98.28 Total : 98.28 421101 3/18/2013 213370 KUSTOM SIGNALS INC 27536 LIDAR BATTERIES (QTY 7) 001.21.521.200.35 899.48 Total : 899.48 421102 3/18/2013 220090 LAATSCH, STANLEY 022713LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.220.25 296.34 Total : 296.34 421103 3/18/2013 010586 LAKES ELECTRIC, INC.00012408 EMERGENCY REPAIR OF ELECTRICAL SYSTEMS 430.00.534.800.48 236.52 Total : 236.52 421104 3/18/2013 020034 LANDSCAPE STRUCTURES INC.CI11762 TRACTOR FREE STANDING PLAY STRUCTURE, 38Page:CA.B Page 51 of 253 03/13/2013 Voucher List City of Auburn 39 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421104 3/18/2013 (Continued)020034 LANDSCAPE STRUCTURES INC. 321.00.576.802.65 26,285.84 Total : 26,285.84 421105 3/18/2013 221450 LEE, ROGER H 022413LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 205.00 022413LEOFF LEOFF 1 DENTAL EXPENSE REIMBURSEMENT 001.98.517.210.25 194.75 Total : 399.75 421106 3/18/2013 021404 LENNAR NORTHWEST INC.069652 UTILITY REFUND - 6722 ELAINE CT SE 431.233.100 125.38 UTILITY REFUND - 6722 ELAINE CT SE 433.233.100 90.77 070554 UTILITY REFUND - 13002 SE 308TH ST 430.233.100 133.24 070726 UTILITY REFUND - 6706 ELAINE AVE SE 431.233.100 6.94 UTILITY REFUND - 6706 ELAINE AVE SE 433.233.100 134.65 Total : 490.98 421107 3/18/2013 221710 LES SCHWAB TIRES 38300073991 TIRES, BATTERIES, ALIGNMENTS AND OTHER 550.00.548.680.48 98.55 39700061205 TIRE REPAIR 436.00.536.200.31 13.69 39700061653 TIRES, BATTERIES, ALIGNMENTS AND OTHER 550.00.548.680.48 112.73 39Page:CA.B Page 52 of 253 CA.B Page 53 of 253 03/13/2013 Voucher List City of Auburn 41 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421114 3/18/2013 (Continued)222200 LOWE'S HIW, INC 432.00.535.100.35 6.77 08246 SMALL TOOLS, LAWN, GARDEN & 431.00.535.800.35 11.96 08860 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 52.76 08958 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.31 61.29 09291 MISC SUPPLIES FOR CEMETERY 436.00.536.200.31 10.86 09937 Misc Facilities Supplies~ 505.00.524.500.35 7.64 10374 CLUB HOUSE SUPPLIES 437.00.576.680.31 209.11 14489 INV 914489 - MISC SUPPLIES FOR RANGE 001.21.521.200.31 30.55 16165 SMALL TOOLS, LAWN, GARDEN & 431.00.535.800.35 -80.06 16861 INV 916861 - MISC SUPPLIES FOR RANGE 001.21.521.200.31 152.83 16889 INV 916889 - CREDIT FOR MISC SUPPLIES 001.21.521.200.31 -35.58 17016 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 -34.95 17032 41Page:CA.B Page 54 of 253 03/13/2013 Voucher List City of Auburn 42 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421114 3/18/2013 (Continued)222200 LOWE'S HIW, INC REPLACE BROKEN MICROWAVE FOR DEPT 001.21.521.100.49 261.71 17381 CLUB HOUSE SUPPLIES 437.00.576.680.31 -209.11 23015 Misc Facilities Supplies~ 505.00.524.500.35 60.31 23036 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 4.24 23053 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 57.90 23168 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 25.68 23216 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 20.78 23266 SUPPLIES FOR PARKS AND REC PROGRAMS 001.33.574.220.31 5.91 23338 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 83.18 23574 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 37.47 23691 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 100.72 23692 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 83.13 42Page:CA.B Page 55 of 253 03/13/2013 Voucher List City of Auburn 43 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421114 3/18/2013 (Continued)222200 LOWE'S HIW, INC 23705 SMALL TOOLS, LAWN, GARDEN & 431.00.535.800.35 80.06 23780 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 66.58 23810 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 73.29 23818 SMALL TOOLS, LAWN, GARDEN & 431.00.535.800.31 7.26 23843 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.31 25.93 23845 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 8.10 23901 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 123.79 24058 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 4.23 24081 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 19.75 24136 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 26.36 24196 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 43.62 24213 SMALL TOOLS, LAWN, GARDEN & 43Page:CA.B Page 56 of 253 03/13/2013 Voucher List City of Auburn 44 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421114 3/18/2013 (Continued)222200 LOWE'S HIW, INC 001.42.542.300.31 31.33 24263 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 81.03 24268 SMALL TOOLS, LAWN, GARDEN & 432.00.535.900.35 33.22 24310 SMALL TOOLS, LAWN, GARDEN & 432.00.535.900.35 16.62 24321 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 26.83 24332 SMALL TOOLS, LAWN, GARDEN & 431.00.535.800.35 102.98 24396 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 15.46 24409 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 25.29 24514 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 6.00 24517 SMALL TOOLS, LAWN, GARDEN & 550.00.548.680.35 183.49 24518 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 17.43 24558 MISC SUPPIES FOR CODE ENFORCEMENT~ 001.17.524.200.31 58.97 24599 44Page:CA.B Page 57 of 253 03/13/2013 Voucher List City of Auburn 45 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421114 3/18/2013 (Continued)222200 LOWE'S HIW, INC Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 5.44 24619 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 16.56 24643 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 4.49 24651 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 21.62 24667 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 13.47 24716 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.31 13.65 24751 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 52.29 24787 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 10.38 24807 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 67.34 24817 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 8.50 24879 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 34.95 24893 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 43.18 45Page:CA.B Page 58 of 253 03/13/2013 Voucher List City of Auburn 46 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421114 3/18/2013 (Continued)222200 LOWE'S HIW, INC 24894 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 7.23 24935 Misc Traffic/Public Works Supplies - 001.32.532.200.31 39.71 24986 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 29.74 924986 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 29.74 Total : 2,401.01 421115 3/18/2013 012034 LOZIER, RADINE 031813PC PETTY CASH REIM FOR SENIOR CENTER 001.33.574.210.31 53.43 PETTY CASH REIM FOR SENIOR CENTER 001.33.574.210.43 53.29 PETTY CASH REIM FOR SENIOR CENTER 001.33.574.210.31 60.21 Total : 166.93 421116 3/18/2013 010463 LYNDEN PRECAST LLC 12063 FIVE GRAVE LINERS 436.00.536.200.34 712.50 Total : 712.50 421117 3/18/2013 021051 MACDONALD MILLER FACILITY JC14465 Upgrades to Justice Center HVAC January 505.00.590.100.64 21,745.61 Total : 21,745.61 421118 3/18/2013 017812 MAGNUM PRINT SOLUTIONS 111127 1 HP LJ P4015 Toner Cartridge 46Page:CA.B Page 59 of 253 03/13/2013 Voucher List City of Auburn 47 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421118 3/18/2013 (Continued)017812 MAGNUM PRINT SOLUTIONS 518.00.518.880.31 189.00 Sales Tax 518.00.518.880.31 17.96 111139 Canon MF5960DN (networked, one tray) 518.00.518.880.35 429.00 1 Canon ImageClass MF5850 High Yield 518.00.518.880.31 89.99 Sales Tax 518.00.518.880.35 40.75 Sales Tax 518.00.518.880.31 8.55 111214 Qrtrly Maintenance for IT Plotter, ENG 518.00.518.880.48 225.00 Sales Tax 518.00.518.880.48 21.38 Total : 1,021.63 421119 3/18/2013 009419 MANUFACTURERS MINERAL CO.412225 LANDSCAPE SUPPLIES 437.00.576.600.31 126.58 412230 LANDSCAPE SUPPLIES 437.00.576.600.31 234.77 412235 LANDSCAPE SUPPLIES 437.00.576.600.31 76.27 412250 LANDSCAPE SUPPLIES 437.00.576.600.31 69.78 Total : 507.40 421120 3/18/2013 013433 MCAFEE 96037204 McAfee Email Protection and Continuity. 47Page:CA.B Page 60 of 253 03/13/2013 Voucher List City of Auburn 48 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421120 3/18/2013 (Continued)013433 MCAFEE 518.00.518.880.49 680.00 Total : 680.00 421121 3/18/2013 022058 MCCLELLAN HOMES 070402 UTILITY REFUND - 6739 ELAINE CT SE 431.233.100 179.10 Total : 179.10 421122 3/18/2013 231930 MCKINSTRY CO 0397513 HVAC SYSTEM AT LES GOVE BUILDING 001.33.576.100.41 414.95 0463213 Service for HVAC System at Annex 505.00.524.500.48 531.40 0477613 HVAC Maintenance at Annex~ 505.00.524.500.48 1,771.71 0478113 Duct work in Conference Room at Parks 505.00.524.500.48 365.73 Total : 3,083.79 421123 3/18/2013 017991 MEHL, JULIE 031813PC PARKS MAINT SUPPLIES 001.33.576.100.31 16.11 LICENSE TABS, CROFT DEBRILDR, S/N 001.33.576.100.49 40.75 PRESCHOOL CLASS SUPPLIES 001.33.574.240.31 7.35 AROUND THE BELL SUPPLIES 001.33.574.240.31 11.04 SUPPLIES FOR DADDY DAUGHTER DATE NIGHT 001.33.573.901.31 13.54 SUPPLIES FOR YOUTH COUNCIL 001.33.574.240.31 2.99 48Page:CA.B Page 61 of 253 03/13/2013 Voucher List City of Auburn 49 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421123 3/18/2013 (Continued)017991 MEHL, JULIE TEEN SUPPLIES 001.33.574.240.31 9.36 Total : 101.14 421124 3/18/2013 022051 MELLET, CARLOS & DEBRA 054803 UTILITY REFUND - 602 5TH ST SE (604) 430.233.100 44.42 Total : 44.42 421125 3/18/2013 018962 MENDOZA, TERRY 031813PC REPLENISH PD PETTY CASH FUND:~ 001.21.521.100.49 20.00 UNIFORM PANTS (J. HESLIN) 001.21.521.300.22 30.98 GAS FOR CAR RENTAL, TRAINING IN PALM 117.00.521.210.49 13.44 (2) GALVANIZED COIL PKGS FOR RANGE 001.21.521.200.31 21.64 PARKING IN SEATTLE FOR REGIONAL LAW 001.21.521.100.49 15.00 PARKING IN SEATTLE FOR A MEETING (RYAN) 001.21.521.210.49 10.00 GAS FOR CITY VEHICLE WHILE WORKING COLD 001.21.521.210.49 32.70 PARKING IN SEATTLE FOR ECTF MEETING 001.21.521.210.49 10.00 PARKING IN SEATTLE FOR MEETING WITH 001.21.521.210.49 10.00 PER DIEM FOR MEALS, CJTC COMMAND 001.21.521.100.43 56.00 BATTER CHARGER FOR MOTORCYCLE (BYERS) 001.21.521.200.35 40.47 CLOROX (LYSOL) DISINFECTANT WIPES FOR 001.21.521.100.31 40.67 DETACHABLE KEY RINGS FOR PATROL 49Page:CA.B Page 62 of 253 03/13/2013 Voucher List City of Auburn 50 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421125 3/18/2013 (Continued)018962 MENDOZA, TERRY 001.21.521.200.31 11.49 Total : 312.39 421126 3/18/2013 232610 METRO - KC DEPT OF FINANCE 30002188 King County Metro Sewer disposal 433.00.535.800.51 1,199,585.15 Total : 1,199,585.15 421127 3/18/2013 016297 MIKE'S TRAPPING 022113INV PEST REMOVAL SERVICES ON AN AS REQUIRED 432.00.535.900.41 300.00 030413INV PEST REMOVAL SERVICES ON AN AS REQUIRED 432.00.535.900.41 300.00 Total : 600.00 421128 3/18/2013 233390 MILLER, MIKE 022013REIMB SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 131.01 Total : 131.01 421129 3/18/2013 011492 MILLER, SUSAN 021313REIMB CDL endorsement renewal for Susan 431.00.535.800.49 85.00 Total : 85.00 421130 3/18/2013 022022 MOBURG, SEATON & WATKINS 66385 Copies of Transcripts of E. 001.32.532.200.41 630.50 66392 Copies of Transcripts of E. 001.32.532.200.41 879.25 Total : 1,509.75 421131 3/18/2013 233840 MOHAWK NORTHERN PLASTICS EI00044745 Orange Litter Bags for Auburn Litter 50Page:CA.B Page 63 of 253 03/13/2013 Voucher List City of Auburn 51 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421131 3/18/2013 (Continued)233840 MOHAWK NORTHERN PLASTICS 434.00.537.800.31 1,658.40 Total : 1,658.40 421132 3/18/2013 233960 MONNETT, JAMES 020613LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 62.00 MEDICARE/LEOFF LEOFF 1 MEDICARE PART B REIMBURSEMENT 001.98.517.210.25 1,198.80 Total : 1,260.80 421133 3/18/2013 014274 MONSON, TRISHA 031813PC PLANNING: PARKING FOR LES GOVE MEETING 001.17.558.100.43 10.00 COMMUNITY SERVICES: BUILDING USE FEE 001.17.559.300.45 50.00 EMERGENCY M: USB ADAPTER FOR RADIO ROOM 001.32.525.100.42 16.41 EMERGENCY M: GRAD PIC MATTE BOOK FOR 001.32.525.100.31 57.06 SOLID WASTE/PARKING FOR NW COMMINGLED 434.00.537.100.43 28.00 FINANCE: PARKING AT CAPITOL 001.14.514.230.43 6.00 ENGINEERING: TRAINING MEETING FEE FOR 001.32.532.200.49 60.00 ENGINEERING: PARKING FOR PROJECT MGT 432.00.535.100.43 18.00 ENGINEERING: PARKING FOR PROJECT MGT 430.00.534.100.43 17.00 ENGINEERING: PARTS FOR RAIN GAUGE 432.00.535.100.31 3.93 ENGINEERING: LAZER POINTER FOR 430.00.534.100.31 26.27 ENGINEERING: PARKING FOR PSRC SIGNALS 51Page:CA.B Page 64 of 253 03/13/2013 Voucher List City of Auburn 52 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421133 3/18/2013 (Continued)014274 MONSON, TRISHA 001.32.532.200.43 24.00 ENGINEERING: PARKING FOR WSDOT 001.32.532.200.43 12.00 ENGINEERING: PARKING UCPEC AND PSRC 001.32.532.200.43 23.08 ENGINEERING: PARKING IN SEATTLE FOR 432.00.535.100.43 17.00 Total : 368.75 421134 3/18/2013 022033 MURPHY, WILLIAM REBATE WATER UTILITY TOILET REBATE PROGRAM 430.00.534.100.41 100.00 Total : 100.00 421135 3/18/2013 240750 N W ROOF SERVICE, INC 101412 HOUSING REPAIR--ALONSO GONZALEZ' ROOF 119.00.559.200.63 4,927.50 Total : 4,927.50 421136 3/18/2013 022045 NASH, WILLIAM 025304 UTILITY REFUND - 813 11TH ST NE 430.233.100 6.61 Total : 6.61 421137 3/18/2013 014285 NATIONAL BUSINESS FURNITURE MK407993-BUD Public Works Cubicle/Work Station~ 001.32.532.200.35 638.58 Public Works Cubicle/Work Station~ 430.00.534.100.35 638.58 Public Works Cubicle/Work Station~ 431.00.535.100.35 638.58 Public Works Cubicle/Work Station~ 432.00.535.100.35 638.57 Total : 2,554.31 52Page:CA.B Page 65 of 253 03/13/2013 Voucher List City of Auburn 53 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421138 3/18/2013 241370 NATL GOLF FOUNDATION 1037771 RENEWAL OF MEMBERSHIP DUES 001.33.574.100.41 225.00 Total : 225.00 421139 3/18/2013 242580 NORMED 05381-647216 Medical supplies for M&O first aid 550.00.548.150.31 202.08 Sales Tax 550.00.548.150.31 19.20 Total : 221.28 421140 3/18/2013 016886 NOVUSOLUTIONS 40658 Hardware for NovusAgenda Video~ 518.00.518.880.41 4,925.00 24/7 live Streaming Services $250 per 518.00.518.880.41 3,000.00 Existing Client Discount 518.00.518.880.41 -396.00 Total : 7,529.00 421141 3/18/2013 021820 NW RENAISSANCE POETS,4/22-24/11INV REGRANT SUPPORT OF POETRY WORKSHOPS 001.33.573.201.41 600.00 Total : 600.00 421142 3/18/2013 250210 OFFICE DEPOT 1534283662 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 37.22 1554769788 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.575.300.31 9.84 644333109001 CREDIT FOR RETURN OF 18X24 WHITEBOARD 001.21.521.210.31 -9.11 644730126001 53Page:CA.B Page 66 of 253 03/13/2013 Voucher List City of Auburn 54 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421142 3/18/2013 (Continued)250210 OFFICE DEPOT MEMORY FOAM BACKREST; LETTER SIZED 001.21.521.210.31 81.43 646417877001 Misc Office Supplies for PW/Eng - 001.32.532.200.31 -13.68 646495956001 TAPE; BINDER CLIPS; PENS; WRITING PADS; 001.21.521.100.31 56.09 646702695001 Misc Office Supplies for PW/Eng - 001.32.532.200.31 58.43 647547214001 Misc Office Supplies for PW/Eng - 001.32.532.200.31 31.70 647547344001 Misc Office Supplies for PW/Eng - 001.32.532.200.31 29.55 Total : 281.47 421143 3/18/2013 122670 OFFICEMAX CONTRACT INC 443628 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 151.71 507958 OFFICE EQUIPMENT & SUPPLIES FROM 001.42.543.100.31 8.23 OFFICE EQUIPMENT & SUPPLIES FROM 430.00.534.800.31 8.23 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 158.56 OFFICE EQUIPMENT & SUPPLIES FROM 432.00.535.900.31 8.23 OFFICE EQUIPMENT & SUPPLIES FROM 550.00.548.100.31 8.23 514099 OFFICE EQUIPMENT & SUPPLIES FROM 54Page:CA.B Page 67 of 253 03/13/2013 Voucher List City of Auburn 55 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421143 3/18/2013 (Continued)122670 OFFICEMAX CONTRACT INC 550.00.548.100.31 5.80 527770 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 63.72 OFFICE EQUIPMENT & SUPPLIES FROM 550.00.548.100.31 8.99 542697 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 -75.16 555455 printing of packets for council meetings 518.00.518.780.41 258.28 555456 printing of packets for council meetings 518.00.518.780.41 653.56 584019 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 35.26 601160 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 119.91 647309 Printing of council committee mtg 518.00.518.780.41 155.74 647310 printing of packets for council meetings 518.00.518.780.41 101.09 691044 printing of packets for council meetings 518.00.518.780.41 360.48 730599 printing of packets for council meetings 518.00.518.780.41 174.31 747196 printing of packets for council meetings 55Page:CA.B Page 68 of 253 03/13/2013 Voucher List City of Auburn 56 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421143 3/18/2013 (Continued)122670 OFFICEMAX CONTRACT INC 518.00.518.780.41 195.93 747197 printing of packets for council meetings 518.00.518.780.41 103.40 772442 printing of packets for council meetings 518.00.518.780.41 302.39 Total : 2,806.89 421144 3/18/2013 250330 OGDEN MURPHY WALLACE, PLLC 703401 Legal Fees, Cedar River Water v King 430.00.534.100.41 37.50 Total : 37.50 421145 3/18/2013 022015 OURAY SPORTSWEAR LLC ARINV-111642 RE-SALE CLOTHING FOR THE CLUB HOUSE 437.00.576.680.34 553.05 arinv-112693 RE-SALE CLOTHING FOR THE CLUB HOUSE 437.00.576.680.34 1,142.22 Total : 1,695.27 421146 3/18/2013 016417 PACIFIC COAST MEMORIALS, INC 12-03630 MARKERS - SPADER, BROWN & PEARSON 436.00.536.200.34 640.00 12-03679 MARKERS - SPADER, BROWN & PEARSON 436.00.536.200.34 275.00 12-03680 MARKERS - SPADER, BROWN & PEARSON 436.00.536.200.34 310.00 Total : 1,225.00 421147 3/18/2013 016333 PACIFIC NORTHWEST GOLFER 2013-885 ADVERTISING THE GOLF COURSE IN GOLF 56Page:CA.B Page 69 of 253 03/13/2013 Voucher List City of Auburn 57 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421147 3/18/2013 (Continued)016333 PACIFIC NORTHWEST GOLFER 437.00.576.680.44 750.00 Total : 750.00 421148 3/18/2013 020416 PAPA JOHN'S PIZZA S3015-13-0856 PIZZA FOR PARKS AND RECREATION PROGRAMS 001.33.574.240.31 17.52 S3015-13-0857 PIZZA FOR PARKS AND RECREATION PROGRAMS 001.33.574.240.31 17.52 S3015-13-0858 PIZZA FOR PARKS AND RECREATION PROGRAMS 001.33.574.240.31 43.80 S3015-13-848 PIZZA FOR PARKS AND RECREATION PROGRAMS 001.33.574.240.31 26.28 Total : 105.12 421149 3/18/2013 261620 PARKER PAINT MFG CO, INC 954021017742 PAINT & RELATED SUPPLIES ON AN AS 430.00.534.800.31 59.11 Total : 59.11 421150 3/18/2013 012136 PARTNERSHIP FOR WATER 2033 Partnership for Water Conservation 430.00.534.100.49 100.00 Total : 100.00 421151 3/18/2013 016025 PAUL YESTER PRODUCTIONS ATT130305 SOUND/LIGHT TECH SERVICES FOR AUBURN 001.33.575.280.41 400.00 SOUND/LIGHT TECH SERVICES FOR AUBURN 001.33.575.280.45 109.50 Total : 509.50 421152 3/18/2013 001154 PCS COATINGS, INC 2175 Graffitti remover, 1 Gallon, for Vadis 57Page:CA.B Page 70 of 253 03/13/2013 Voucher List City of Auburn 58 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421152 3/18/2013 (Continued)001154 PCS COATINGS, INC 434.00.537.800.31 94.54 Sales Tax 434.00.537.800.31 8.98 Total : 103.52 421153 3/18/2013 262190 PEARPOINT INC cd174159 REPAIR PARTS & SERVICE BY PEARPOINT ON 431.00.535.800.35 315.28 Total : 315.28 421154 3/18/2013 022048 PENA RODRIGUEZ, EFREN 050083 UTILITY REFUND - 706 21ST ST SE 430.233.100 182.64 Total : 182.64 421155 3/18/2013 012125 PERFECT DRIVE GOLF & UTILITY 2158127 GOLF CART PARTS 437.00.576.680.31 6.30 2159008 GOLF CART PARTS AND SUPPLIES 437.00.576.600.31 547.50 2159013 GOLF CART PARTS 437.00.576.680.31 118.54 Total : 672.34 421156 3/18/2013 016179 PETEK, PH.D, THOMAS C.8356 PSYCHOLOGICAL EVALUATIONS FOR MATTSON; 001.21.521.100.41 1,200.00 Total : 1,200.00 421157 3/18/2013 262640 PETERSON COMPANY 1249117 CHEESE FOR THE SENIOR CENTER 001.33.574.210.31 405.27 Total : 405.27 58Page:CA.B Page 71 of 253 03/13/2013 Voucher List City of Auburn 59 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421158 3/18/2013 015534 PETERSON, LESLEE JO 38496 MASSAGE SESSIONS:~ 001.33.574.210.41 28.00 38507 MASSAGE SESSIONS:~ 001.33.574.210.41 104.00 38509 MASSAGE SESSIONS:~ 001.33.574.210.41 56.00 38510 MASSAGE SESSIONS:~ 001.33.574.210.41 140.00 Total : 328.00 421159 3/18/2013 003345 PFX PET SUPPLY LLC CD12079163 K9 FOOD FOR BOTH PATROL K9'S 001.21.521.200.31 239.14 K9 FOOD FOR DRUG DOG, BODI 117.00.521.210.49 119.49 Total : 358.63 421160 3/18/2013 022029 PHELPS, TONY REFUND DUPLICATE PET LICENSE FEES 001.322.300 60.00 Total : 60.00 421161 3/18/2013 262910 PHILLIPS, ROBERT S 020713LEOFF LEOFF 1 VISION EXPENSE REIMBURSEMENT 001.98.517.210.25 189.97 Total : 189.97 421162 3/18/2013 263070 PIERCE COUNTY AUDITOR FILING FEES 2013 FILING FEES, LIENS 430.00.534.110.41 72.00 FILING FEES 2013 FILING FEES, LIENS 59Page:CA.B Page 72 of 253 03/13/2013 Voucher List City of Auburn 60 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421162 3/18/2013 (Continued)263070 PIERCE COUNTY AUDITOR 430.00.534.110.41 504.00 Total : 576.00 421163 3/18/2013 013146 PING, INC 11626776 RESALE OF BAGS, CLUBS AND MISC 437.00.576.680.34 134.86 11643702 RESALE OF BAGS, CLUBS AND MISC 437.00.576.680.34 334.40 Total : 469.26 421164 3/18/2013 263360 PITZL, WILLIAM 021813LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 39.99 Total : 39.99 421165 3/18/2013 263510 PLATT ELECTRIC 3097331 Misc Facilities Supplies Platt Electric 505.00.524.500.31 326.86 3098825 ELECTRICAL PARTS AND SUPPLIES FOR PARKS 001.33.576.100.31 78.03 3189590 ELECTRICAL PARTS & SUPPLIES ON AN AS 001.42.542.300.31 57.90 3225628 ELECTRICAL PARTS AND SUPPLIES FOR PARKS 001.33.576.100.31 169.58 3278341 Misc Facilities Supplies Platt Electric 505.00.524.500.31 760.76 3282805 Misc Facilities Supplies Platt Electric 505.00.524.500.31 199.08 3305655 60Page:CA.B Page 73 of 253 03/13/2013 Voucher List City of Auburn 61 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421165 3/18/2013 (Continued)263510 PLATT ELECTRIC ELECCTRICAL PARTS AND SUPPLIES FOR 001.33.576.100.31 500.00 ELECTRICAL AND LIGHTING PARTS FOR PARKS 001.33.576.100.31 113.20 3308058 ELECTRICAL PARTS AND SUPPLIES FOR PARKS 001.33.576.100.31 287.59 3311581 Misc Facilities Supplies Platt Electric 505.00.524.500.31 282.51 3320514 ELECTRICAL PARTS AND SUPPLIES FOR PARKS 001.33.576.100.31 72.89 3352012 ELECTRICAL PARTS & SUPPLIES ON AN AS 001.42.542.300.31 168.32 3355808 ELECTRICAL PARTS & SUPPLIES ON AN AS 001.42.542.300.31 57.90 3359290 ELECTRICAL PARTS & SUPPLIES ON AN AS 001.42.542.300.31 150.45 Total : 3,225.07 421166 3/18/2013 263805 POLLARDWATER.COM I345988-IN Hach Swiftest, free cl2 refills for 430.00.534.800.31 430.90 Hach Swiftest, free cl2 dispenser 430.00.534.800.31 114.58 freight 430.00.534.800.31 8.62 Sales Tax 430.00.534.800.31 52.64 Total : 606.74 61Page:CA.B Page 74 of 253 03/13/2013 Voucher List City of Auburn 62 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421167 3/18/2013 021680 POORTVLIET, HELENA R 37989 ACRYLIC PAINTING CLASSES:~ 001.33.574.210.41 160.00 37995 ACRYLIC PAINTING CLASSES:~ 001.33.574.210.41 180.00 Total : 340.00 421168 3/18/2013 022046 POWELL, ROBERT & SHEILA 028637 UTILITY REFUND - 31580 115TH AVE SE 430.233.100 58.19 Total : 58.19 421169 3/18/2013 016026 POWER DMS, INC.5903 ANNUAL POWERDMS.COM HOSTED SUBSCRIPTION 001.21.521.100.41 5,260.00 Total : 5,260.00 421170 3/18/2013 021976 PR DIAMOND PRODUCTS INC 0026692-IN 14" ductile iron cutting safety blade 430.00.534.800.31 260.00 Total : 260.00 421171 3/18/2013 264140 PRAXAIR DISTRIBUTION INC 45349122 ACETYLENE AND OTHER WELDING SUPPLIES 001.33.576.100.31 165.17 Total : 165.17 421172 3/18/2013 002719 PRINTCO, INC 050679 large quantity print projects 518.00.518.780.41 1,562.24 050713 Large quantity print projects 518.00.518.780.41 374.49 050714 large quantity print projects 518.00.518.780.41 154.40 62Page:CA.B Page 75 of 253 03/13/2013 Voucher List City of Auburn 63 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421172 3/18/2013 (Continued)002719 PRINTCO, INC 050725 large quantity print projects 518.00.518.780.41 734.97 050726 large quantity print projects 518.00.518.780.41 851.91 Total : 3,678.01 421173 3/18/2013 022018 PROFESSIONAL SPORTS 3017788 ADVERTISING THE GOLF COURSE IN THE 437.00.576.680.44 1,250.00 Total : 1,250.00 421174 3/18/2013 013692 PUBLIC BENEFIT TECHNOLOGY 22263 Council Meetings for Jan 7 and Jan 21 518.00.518.880.42 300.00 Total : 300.00 421175 3/18/2013 264930 PUBLIC FLEET MANAGERS ASSN 820 2013 ANNUAL MEMBERSHIP DUES FOR TYLER 550.00.548.100.49 120.00 Total : 120.00 421176 3/18/2013 265220 PUGET SOUND ENERGY 031813ELE/GAS ELECTRICAL AND GAS CHARGES FOR FEBRUARY 001.42.542.300.47 14,638.75 ELECTRICAL AND GAS CHARGES FOR FEBRUARY 431.00.535.800.47 3,399.21 Total : 18,037.96 421177 3/18/2013 270210 QUIRING MONUMENTS, INC 133607 MARKER INSCRIPTION, HELGESON & WILSON 436.00.536.200.34 105.00 133789 MARKER INSCRIPTION, HELGESON & WILSON 436.00.536.200.34 90.00 63Page:CA.B Page 76 of 253 03/13/2013 Voucher List City of Auburn 64 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 195.00 421177 3/18/2013 270210 270210 QUIRING MONUMENTS, INC 421178 3/18/2013 020623 R.E. MULLINAX INVESTIGATIONS 13-712 POLICE BACKGROUND INVESTIGATION - ALLAN 001.13.516.710.41 1,300.00 Total : 1,300.00 421179 3/18/2013 018653 RAINBOW DANCE THEATER 032213PERF PERFORMANCES AS PART OF BRAVO 001.33.573.201.41 4,000.00 Total : 4,000.00 421180 3/18/2013 022060 RAZOR INVESTMENTS LLC 071464 UTILITY REFUND - 6013 ELIZABETH AVE SE 433.233.100 204.47 Total : 204.47 421181 3/18/2013 021667 REDICK, MARGARET JANE 38476 SENIOR LINE DANCING: ~ 001.33.574.210.41 120.00 Total : 120.00 421182 3/18/2013 022057 REMICHENKO, ANATOLIY 070365 UTILITY REFUND - 1031 PIKE ST NE 430.233.100 51.97 Total : 51.97 421183 3/18/2013 022053 REVERSE MORTGAGE SOLUTIONS 058041 UTILITY REFUND - 6362 298TH PL 432.233.100 26.40 Total : 26.40 421184 3/18/2013 020948 RICHMOND AMERICAN HOMES 067992 UTILITY REFUND - 6723 QUINCY AVE SE 431.233.100 112.74 UTILITY REFUND - 6723 QUINCY AVE SE 433.233.100 29.59 64Page:CA.B Page 77 of 253 03/13/2013 Voucher List City of Auburn 65 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 142.33 421184 3/18/2013 020948 020948 RICHMOND AMERICAN HOMES 421185 3/18/2013 020928 RICHMOND AMERICAN HOMES OF WA REFUND WITHDREW APPLICATION ADD13-0025 001.322.100 135.84 WITHDREW APPLICATION ADD13-0025 001.345.830 88.30 WITHDREW APPLICATION ADD13-0025 651.237.133 4.50 Total : 228.64 421186 3/18/2013 021040 RICOH USA INC.5025035187 Copier Usage for January 2013~ 518.00.518.880.45 3,557.39 Total : 3,557.39 421187 3/18/2013 272248 RIDE THE DUCKS OF SEATTLE LLC 072213/EVENT DUCK RIDE ON 7/22/13 001.33.574.240.49 585.96 Total : 585.96 421188 3/18/2013 003580 RIGHT! SYSTEMS, INC 119534 Installation for wireless access point 518.00.518.880.41 690.00 Sales Tax 518.00.518.880.41 65.55 Total : 755.55 421189 3/18/2013 020410 ROBBINS COMPANY 1725596 HELIUM/CYLINER RENTALS 001.33.574.240.31 19.71 HELIUM/CYLINER RENTALS 001.33.574.220.45 19.71 1725613 HELIUM/CYLDINER RENTAL FOR THE SENIOR 001.33.574.210.45 13.14 50555 65Page:CA.B Page 78 of 253 03/13/2013 Voucher List City of Auburn 66 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421189 3/18/2013 (Continued)020410 ROBBINS COMPANY HELIUM/CYLDINER RENTAL FOR THE SENIOR 001.33.574.210.45 227.55 Total : 280.11 421190 3/18/2013 022059 ROBINSON, BAZ & JOLENE 071216 UTILITY REFUND - 11023 SE 319TH CT 430.233.100 57.66 Total : 57.66 421191 3/18/2013 009835 RUSNAK, LAW OFFICES OF MATTHEW J.030613INV 2013 PUBLIC DEFENDER CONTRACT JANAUARY 001.13.516.100.41 30,416.66 Total : 30,416.66 421192 3/18/2013 280000 S & B INC SB-23336 REPLACEMENT PARTS & SERVICE FOR 430.00.534.800.48 133.59 Total : 133.59 421193 3/18/2013 016381 SAFARILAND, LLC I13-020670 3x5 BACKING CARDS; ZEPHYR DUSTING 001.21.521.200.31 748.01 Total : 748.01 421194 3/18/2013 012134 SAFE SOFTWARE INC 0000020080 FME ESRI Edition- Fixed~ 518.00.518.880.48 670.00 FME Server Spatial Direct Edition~ 518.00.518.880.48 2,800.00 Total : 3,470.00 421195 3/18/2013 280870 SCARFF MOTORS, INC 544932 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 164.44 545052 AUTO REPAIR & SERVICE ON AN AS REQUIRED 66Page:CA.B Page 79 of 253 03/13/2013 Voucher List City of Auburn 67 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421195 3/18/2013 (Continued)280870 SCARFF MOTORS, INC 550.00.548.680.35 47.36 545272 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 91.21 545275 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 312.39 545279 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 11.03 545357 Parts for inventory, Powerstroke diesel 550.141.100 77.72 Powerstroke diesel fuel filter OE pn# 550.141.100 202.36 Powerstroke air filter, OE pn# FA1886~ 550.141.100 104.50 Sales Tax 550.141.100 36.53 545761 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.141.100 93.82 545801 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.141.100 -15.64 C19717 ENGINE REPAIRS TO THE FORD RANGER 437.00.576.600.41 938.44 Total : 2,064.16 421196 3/18/2013 280865 SCARSELLA BROS INC 11-01/#12 M Street SE Grade Separation 102.00.594.420.65 457,686.18 12-04/#2 Well 1 Transmission Main, Contract 67Page:CA.B Page 80 of 253 03/13/2013 Voucher List City of Auburn 68 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421196 3/18/2013 (Continued)280865 SCARSELLA BROS INC 430.00.590.100.65 361,467.06 RETAINAGE 430.223.400 -16,738.96 RETAINAGE 432.223.400 -10,070.09 Well 1 Transmission Main, Contract 432.00.590.100.68 201,401.86 Total : 993,746.05 421197 3/18/2013 021797 SCHLAMP, DEAN REFUND HANGAR#45 - SECURITY DEPOSIT 435.399.501 565.66 Total : 565.66 421198 3/18/2013 019208 SCORE 173 AUG 2012 HEALTH SERVICES COSTLESS 001.20.523.600.51 308.41 275 FEBRUARY 2013 SCORE MEMBER CITY FEE 001.20.523.600.51 426,037.17 Total : 426,345.58 421199 3/18/2013 014952 SEATTLE AUTOMOTIVE 05-928828 AUTOMOTIVE PARTS AND SUPPLIES FROM 550.00.548.680.35 89.31 05-929283 AUTOMOTIVE PARTS AND SUPPLIES FROM 550.00.548.680.35 184.34 05-929985 AUTOMOTIVE PARTS AND SUPPLIES FROM 550.141.100 324.10 Total : 597.75 421200 3/18/2013 019141 SEATTLE KC DEPT PUBLIC HEALTH PR0066759 2013 HEALTH PERMIT FOR THE SENIOR 68Page:CA.B Page 81 of 253 03/13/2013 Voucher List City of Auburn 69 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421200 3/18/2013 (Continued)019141 SEATTLE KC DEPT PUBLIC HEALTH 001.33.574.210.49 808.00 Total : 808.00 421201 3/18/2013 282040 SEATTLE TIMES 107302 LEGAL ADS FOR MONTH OF FEBRUARY 2013 001.15.514.300.44 1,273.44 Total : 1,273.44 421202 3/18/2013 014104 SEATTLE'S CHILD 2013-15737 SUMMER CAMP ADVERTISING 001.33.574.220.44 452.00 Total : 452.00 421203 3/18/2013 004128 SELECT PHOTOGRAPHY 022413INV PORTRAIT SERVICES FOR DADDY DAUGHTER 001.33.573.901.31 312.08 Total : 312.08 421204 3/18/2013 015690 SHARP ELECTRONICS CORP C768341-701 ENGINEERING WIDE FORMAT COPIER LEASE~ 518.00.518.880.45 54.75 Total : 54.75 421205 3/18/2013 020917 SHARP, CHRIS 030613INV MAINTENANCE AND REPAINTING OF PUBLIC ART 001.33.573.201.41 1,070.91 Total : 1,070.91 421206 3/18/2013 283000 SHERMAN, RAYMOND 022113LEOFF LEOFF 1 DENTAL EXPENSE REIMBURSEMENT 001.98.517.210.25 229.10 Total : 229.10 421207 3/18/2013 001187 SHRED-IT USA INC 101266060 SHREDDING SERVICES FROM SHRED-IT 001.42.542.300.41 9.90 69Page:CA.B Page 82 of 253 03/13/2013 Voucher List City of Auburn 70 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421207 3/18/2013 (Continued)001187 SHRED-IT USA INC SHREDDING SERVICES FROM SHRED-IT 430.00.534.800.41 9.90 SHREDDING SERVICES FROM SHRED-IT 431.00.535.800.41 9.90 SHREDDING SERVICES FROM SHRED-IT 432.00.535.900.41 9.90 SHREDDING SERVICES FROM SHRED-IT 550.00.548.100.41 9.90 101307621 PAPER/DOCUMENT SHREDDING SERVICES FOR 001.33.574.100.41 49.50 Total : 99.00 421208 3/18/2013 283305 SHROPSHIRE, MONROE S.011713LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.210.25 380.45 MEDICARE/LEOFF LEOFF 1 MEDICARE PART B REIMBURSEMENT 001.98.522.210.25 699.30 Total : 1,079.75 421209 3/18/2013 013141 SILVERS, EARL 264454 BREAST CANCER KEEPSAKES 436.00.536.200.34 75.00 Total : 75.00 421210 3/18/2013 022052 SINGH, GURPREET 057913 UTILITY REFUND - 29214 132ND AVE SE 432.233.100 60.00 Total : 60.00 421211 3/18/2013 021938 SONSRAY MACHINERY LLC E97718 REPAIR PARTS & SERVICE ON AN AS 550.00.548.680.35 379.32 Total : 379.32 70Page:CA.B Page 83 of 253 03/13/2013 Voucher List City of Auburn 71 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421212 3/18/2013 007696 SOUND BUILT TOWNHOMES LLC REFUND OVERPYMT ON BUSINESS LICENSE BUS24474 001.321.900 50.00 Total : 50.00 421213 3/18/2013 022024 SOUND CLEANING RESOURCES INC 6103 GATEWAY SIGN PRESSURE WASHINGTON - 001.17.558.100.41 329.00 Sales Tax 001.17.558.100.41 31.26 Total : 360.26 421214 3/18/2013 285100 SOUTH KC REGIONAL WATER ASSOC 1-2013-2 1st half 2013 dues - Regional Water 430.00.534.100.49 10,500.00 Total : 10,500.00 421215 3/18/2013 012558 SOUTH SOUND PRINTING 2015734 Printing services for City of Auburn 518.00.518.780.41 130.31 Total : 130.31 421216 3/18/2013 285460 SPECTRUM SIGN CO INC 14013 CP1303 CITY HALL CUSTOM SIGN WITH CITY 328.00.594.190.65 3,095.57 Total : 3,095.57 421217 3/18/2013 016482 SPIKE'S GOLF SUPPLIES, INC.743558 GOLF TEES AND MISC ITEMS 437.00.576.680.34 248.76 Total : 248.76 421218 3/18/2013 012964 SPORT HALEY INC.PSI-221524 MENS CLOTHING FOR RESALE 437.00.576.680.34 1,777.04 Total : 1,777.04 71Page:CA.B Page 84 of 253 03/13/2013 Voucher List City of Auburn 72 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421219 3/18/2013 019295 STAN BONHAM COMPANY INC Q64697 JACOBSEN PARTS AND TRACTOR SUPPLIES 437.00.576.600.31 169.05 Total : 169.05 421220 3/18/2013 018377 STANDARD & POOR'S 10317157 Analytical srvcs - util sys rev bonds 430.213.100 6,525.00 Analytical srvcs - util sys rev bonds 432.213.100 4,725.00 Total : 11,250.00 421221 3/18/2013 006380 STATEWIDE PARKING LOT 8866 PAVING SERVICES ON AN AS REQUIRED BASIS 432.00.535.900.48 2,190.00 8867 PAVING SERVICES ON AN AS REQUIRED BASIS 430.00.534.800.48 22,338.00 Total : 24,528.00 421222 3/18/2013 021993 STUIVENGA, LARRY & SHIRLEY 008054 UTILITY REFUND - 1908 19TH PL SE 430.233.100 88.31 Total : 88.31 421223 3/18/2013 022031 SUGGETT, MELDEN REFUND AIRPORT HANGAR DEPOSIT 435.369.900 25.00 Total : 25.00 421224 3/18/2013 287020 SUMMIT LAW GROUP PLLC 60919 PROFESSIONAL SERVICES RENDERED THROUGH 001.13.516.100.41 338.00 Total : 338.00 421225 3/18/2013 005668 SUMNER VETERINARY HOSPITAL 210367 WELLNESS EXAM (KOEN) - DOS 02/13/2013~ 72Page:CA.B Page 85 of 253 03/13/2013 Voucher List City of Auburn 73 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421225 3/18/2013 (Continued)005668 SUMNER VETERINARY HOSPITAL 001.21.521.200.41 20.02 Total : 20.02 421226 3/18/2013 010864 SWANK MOTION PICTURES, INC.1780079 FILM LICENSING RIGHTS FOR SCREENING 001.33.573.201.41 696.42 Total : 696.42 421227 3/18/2013 017004 T & N ENTERPRISE 2468 HOUSING REPAIR--LARRY OLLOM'S TIP OUT 119.00.559.200.63 1,095.00 2471 HOUSING REPAIR--SKYLAR KRUSE'S ROOF AND 119.00.559.200.63 1,971.00 2474 HOUSING REPAIR--LEAH THOMPSON'S RODENT 119.00.559.200.63 97.68 Total : 3,163.68 421228 3/18/2013 290240 TACOMA NEWS TRIBUNE 20185176 ANNUAL SUBSCRIPTION FOR M &O 550.00.548.150.49 266.40 Total : 266.40 421229 3/18/2013 290270 TACOMA SCREW PRODUCTS INC 15167988 MISCELLANEOUS NUTS & BOLTS FOR WATER 432.00.535.900.31 99.91 15169664 SHOP SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 158.69 15170538 MISCELLANEOUS NUTS & BOLTS FOR WATER 001.42.542.300.31 59.75 15170789 NUTS, BOLTS AND MISC SUPPLIES FOR PARKS 73Page:CA.B Page 86 of 253 03/13/2013 Voucher List City of Auburn 74 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421229 3/18/2013 (Continued)290270 TACOMA SCREW PRODUCTS INC 001.33.576.100.31 157.24 Total : 475.59 421230 3/18/2013 012736 TAYLOR MADE GOLF COMPANY INC.19217672 CLUBS FOR RESALE 437.00.576.680.34 297.95 Total : 297.95 421231 3/18/2013 018037 TECHNICAL SYSTEMS, INC.7320-019 SCADA SYSTEM DESIGN SERVICES~ 430.00.590.100.65 62,393.44 SCADA SYSTEM DESIGN SERVICES~ 431.00.590.100.65 38,848.74 SCADA SYSTEM DESIGN SERVICES~ 432.00.590.100.65 16,481.28 RETAINAGE 430.223.400 -2,849.02 RETAINAGE 431.223.400 -1,773.92 RETAINAGE 432.223.400 -752.57 Total : 112,347.95 421232 3/18/2013 019293 TEKTRONIX, INC.USG770509 Annual calibration of BAT Test Kit, 430.00.534.800.41 99.00 Sales Tax 430.00.534.800.41 9.41 Total : 108.41 421233 3/18/2013 265460 TIRE DISTRIBUTION SYSTEMS, INC 803-33742 Tire Inventory, P225/60R16 Bridgestone 550.141.100 471.05 Tire Tax 550.141.100 5.00 74Page:CA.B Page 87 of 253 03/13/2013 Voucher List City of Auburn 75 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421233 3/18/2013 (Continued)265460 TIRE DISTRIBUTION SYSTEMS, INC Sales Tax 550.141.100 44.75 Total : 520.80 421234 3/18/2013 012331 TITLEIST 1297156 RESALE: BALLS, CLUBS, HEADWEAR, ETC. 437.00.576.680.34 3,826.40 1299454 BALLS, GLOVES, HEADWEAR AND MISC. ITEMS 437.00.576.680.34 411.35 1323265 BALLS, GLOVES, HEADWEAR AND MISC. ITEMS 437.00.576.680.34 1,560.86 1327847 BALLS, GLOVES, HEADWEAR AND MISC. ITEMS 437.00.576.680.34 467.03 1328597 RESALE: BALLS, CLUBS, HEADWEAR, ETC. 437.00.576.680.34 234.97 Total : 6,500.61 421235 3/18/2013 012331 FOOTJOY 4784100 RESALE OF CLOTHING, SHOES, GLOVES, 437.00.576.680.34 454.26 Total : 454.26 421236 3/18/2013 022037 TONNEMAKER, HEATHER 1587657 PARKS REFUND 001.347.699 30.00 Total : 30.00 421237 3/18/2013 015041 TRANSPORTATION SYSTEMS INC 1693 Transportation Systems site work, 001.32.532.200.48 2,178.15 1697 75Page:CA.B Page 88 of 253 03/13/2013 Voucher List City of Auburn 76 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421237 3/18/2013 (Continued)015041 TRANSPORTATION SYSTEMS INC Provide and install pole and fixture at 001.42.542.300.48 6,029.00 Total : 8,207.15 421238 3/18/2013 016162 TRILLIUM EMPLOYMENT SERVICES 012713INV ARTS PROJECT SUPPORT REGRANT/COMMUNITY 001.33.573.201.41 2,000.00 Total : 2,000.00 421239 3/18/2013 019279 TYEE CEDAR & LUMBER CO 134728 LUMBER SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 113.45 Total : 113.45 421240 3/18/2013 370370 U S POSTMASTER REPLENISH/1652 Replenish bulk mail acct for permit no. 518.00.518.780.42 10,000.00 Total : 10,000.00 421241 3/18/2013 013834 UNIFIRST CORPORATION 0872668 CEMETERY SUPPLIES 436.00.536.200.48 57.28 ADDL USE TAX 436.00.536.200.48 0.05 ADDL USE TAX 436.237.200 -0.05 Total : 57.28 421242 3/18/2013 370900 UNITED PARCEL SERVICE 00004799F2093 Shipping services with UPS 518.00.518.780.42 33.08 0000890192093 Shipping services with UPS 518.00.518.780.42 206.03 0000997552073 76Page:CA.B Page 89 of 253 03/13/2013 Voucher List City of Auburn 77 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421242 3/18/2013 (Continued)370900 UNITED PARCEL SERVICE SHIPPING CHARGES ON AN AS REQUIRED 431.00.535.800.42 152.74 0000997552093 SHIPPING CHARGES ON AN AS REQUIRED 001.32.532.200.42 25.77 SHIPPING CHARGES ON AN AS REQUIRED 431.00.535.800.42 24.02 SHIPPING CHARGES ON AN AS REQUIRED 550.00.548.100.42 6.83 4799F2083 Shipping services with UPS 518.00.518.780.42 36.32 Total : 484.79 421243 3/18/2013 021989 UNITED WESTERN SUPPLY IN092287 50 LB STARBLAST BAG 001.33.576.100.31 50.00 Sales Tax 001.33.576.100.31 4.75 Total : 54.75 421244 3/18/2013 012063 UNIVERSITY OF WISCONSIN 020713INV 2012 PRGRAMINIG INVESTMENT FEE FOR 001.98.513.100.49 1,000.00 2013 PROGRAMING INVESTMENT FEE FOR 001.98.513.100.49 1,000.00 WINTER 2013 MTG REGISTRATION FOR 001.98.513.100.49 50.00 Total : 2,050.00 421245 3/18/2013 006497 UPBEAT INC.525389 POOPER SCOOPER BAGS AND OTHER MISC 001.33.576.100.31 1,905.71 Total : 1,905.71 77Page:CA.B Page 90 of 253 03/13/2013 Voucher List City of Auburn 78 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421246 3/18/2013 021672 US BANK 2/133025100243399612 COMBINED MAIL/PHONE 430.00.534.110.31 27.50 COMBINED MAIL/PHONE 431.00.535.110.31 27.50 COMBINED MAIL/PHONE 434.00.537.110.31 27.48 COMBINED MAIL/PHONE 432.00.535.910.31 27.50 2/133026100255083095 COMBINED MAIL/PHONE 001.14.514.230.31 364.97 2/133026100255083178 COMBINED MAIL/PHONE 430.00.534.110.31 2.00 COMBINED MAIL/PHONE 431.00.535.110.31 2.00 COMBINED MAIL/PHONE 432.00.535.910.31 2.00 COMBINED MAIL/PHONE 434.00.537.110.31 1.98 2/133030286972901242 OTHER DIRECT MARKETER 001.14.514.100.49 380.00 2/133031100183115541 COMBINED MAIL/PHONE 001.14.514.230.31 40.43 2/133036849292113438 PROFESSIONAL SERVICES 001.14.514.100.49 100.00 2/133037000858434430 HOME SUPPLY WAREHOUSE STORES 505.00.524.500.31 38.94 HOME SUPPLY WAREHOUSE STORES 001.33.575.280.31 26.59 78Page:CA.B Page 91 of 253 03/13/2013 Voucher List City of Auburn 79 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421246 3/18/2013 (Continued)021672 US BANK HOME SUPPLY WAREHOUSE STORES 001.33.574.240.31 63.17 HOME SUPPLY WAREHOUSE STORES 432.00.535.900.35 15.88 HOME SUPPLY WAREHOUSE STORES 001.42.542.300.31 18.53 HOME SUPPLY WAREHOUSE STORES 001.33.576.100.31 104.35 2/133038000351168047 HOME SUPPLY WAREHOUSE STORES 434.00.537.800.31 208.89 2/133038100245532231 COMBINED MAIL/PHONE 430.00.534.110.31 23.03 COMBINED MAIL/PHONE 431.00.535.110.31 23.03 COMBINED MAIL/PHONE 432.00.535.910.31 23.03 COMBINED MAIL/PHONE 434.00.537.110.31 23.04 2/133038300159422010 GROCERY STORES,SUPERMARK 434.00.537.800.31 13.11 2/133039000770196420 ADVERTISING SERVICES 436.00.536.200.44 194.26 2/133039100257103193 COMBINED MAIL/PHONE 430.00.534.110.31 10.77 COMBINED MAIL/PHONE 431.00.535.110.31 10.77 COMBINED MAIL/PHONE 434.00.537.110.31 10.77 COMBINED MAIL/PHONE 79Page:CA.B Page 92 of 253 03/13/2013 Voucher List City of Auburn 80 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421246 3/18/2013 (Continued)021672 US BANK 432.00.535.910.31 10.77 2/133039100257103276 COMBINED MAIL/PHONE 434.00.537.110.31 14.47 COMBINED MAIL/PHONE 430.00.534.110.31 14.47 COMBINED MAIL/PHONE 431.00.535.110.31 14.47 COMBINED MAIL/PHONE 432.00.535.910.31 14.47 2/133043000829276177 PUBLISHING/PRINTING 434.00.537.120.44 333.75 PUBLISHING/PRINTING 432.00.535.100.41 359.25 PUBLISHING/PRINTING 430.00.534.100.41 359.25 2/133043100238903525 COMBINED MAIL/PHONE 434.00.537.800.41 221.67 2/133043100238903603 COMBINED MAIL/PHONE 434.00.537.800.41 -11.39 2/133043160433739531 OTHER HOTELS 434.00.537.100.43 125.19 2/133051000796889266 FAST FOOD RESTAURANTS 001.14.514.100.31 14.18 2/133053000593936243 OTHER DIRECT MARKETER 001.17.558.100.31 159.11 2/133054100251665536 COMBINED MAIL/PHONE 001.14.514.230.31 86.36 80Page:CA.B Page 93 of 253 03/13/2013 Voucher List City of Auburn 81 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421246 3/18/2013 (Continued)021672 US BANK 2/133054100251665791 COMBINED MAIL/PHONE 434.00.537.800.41 3.60 2/133054100251665874 COMBINED MAIL/PHONE 434.00.537.800.41 57.43 Total : 3,588.57 421247 3/18/2013 371410 UTILITIES SERVICE CO. INC 8426 REPAIR OF SEWER PUMP STATIONS BY 431.00.535.800.48 745.30 Total : 745.30 421248 3/18/2013 380030 VADIS CORP 18083 2013 LITTER CONTROL/RECYCLING SVCS~ 434.00.537.800.41 10,735.00 USE TAX 434.00.537.800.41 270.51 USE TAX 434.237.200 -270.51 Total : 10,735.00 421249 3/18/2013 380120 VALLEY AUTO REBUILD, INC.67208 CASE # 12-11034; TOWING OF HUMMER H2. 001.21.521.200.41 193.82 Total : 193.82 421250 3/18/2013 380240 VALLEY COMMUNICATIONS CENTER 0013818 800MHz radio invoices for year 001.32.525.100.42 195.00 0013828 911 CALLS, ASSESMENT FOR 2013~ 001.21.521.100.42 265,944.67 Total : 266,139.67 421251 3/18/2013 380660 VANDVER, RUSS 020813LEOFF 81Page:CA.B Page 94 of 253 03/13/2013 Voucher List City of Auburn 82 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421251 3/18/2013 (Continued)380660 VANDVER, RUSS LEOFF 1 MEDICAL SERVICE REIMBURSEMENT 001.98.522.220.25 180.00 Total : 180.00 421252 3/18/2013 390420 W W G C S ASSOCIATION 8914 DUES AND SEMINAR MEETINGS 437.00.576.600.49 110.00 Total : 110.00 421253 3/18/2013 171890 W. W. GRAINGER, INC 9062100939 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.680.35 37.44 9062185625 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.100.35 79.89 9063258017 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.680.35 16.55 9063470422 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 431.00.535.800.35 48.18 9064102032 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 431.00.535.800.35 25.89 9066755373 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.141.300 18.34 9066952517 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.680.35 195.70 9067229337 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.100.31 27.47 9071147905 3EUG1 PURELL HAND SANITIZING WIPES, 82Page:CA.B Page 95 of 253 03/13/2013 Voucher List City of Auburn 83 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421253 3/18/2013 (Continued)171890 W. W. GRAINGER, INC 431.00.535.800.31 182.64 Sales Tax 431.00.535.800.31 17.35 9071333976 5MP31 ITW DYMAN HAND SANITIZING WIPES, 431.00.535.800.31 62.76 Sales Tax 431.00.535.800.31 5.96 9076277970 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.141.300 124.02 9077364017 PARTS AND SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 345.59 Total : 1,187.78 421254 3/18/2013 390660 WA ASSOC CODE ENFORCEMENT DUES/JOINER 2013 MEMBERSHIP DUES / C JOINER - 001.17.524.200.49 40.00 REGISTRATION WA ASSOCIATION OF CODE ENF 2013 SPRING 001.17.524.200.49 50.00 Total : 90.00 421255 3/18/2013 391260 WA STATE ASSOC FIRE CHIEFS 09-6201 1ST ANNUAL WA SAFETY SUMMIT (HIRMAN) 001.21.521.100.49 75.00 Total : 75.00 421256 3/18/2013 391290 WA STATE ASSOC SENIOR CENTERS KIRWIN/REG 2013 CONFERENCE/4 MEMBERS DOUBLE 001.33.574.210.49 289.00 KOCH/REG 2013 CONFERENCE/4 MEMBERS DOUBLE 001.33.574.210.49 289.00 83Page:CA.B Page 96 of 253 03/13/2013 Voucher List City of Auburn 84 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421256 3/18/2013 (Continued)391290 WA STATE ASSOC SENIOR CENTERS LOZIER/REG 2013 CONFERENCE/4 MEMBERS DOUBLE 001.33.574.210.49 289.00 WHITMAN/REG 2013 CONFERENCE/4 MEMBERS DOUBLE 001.33.574.210.49 289.00 Total : 1,156.00 421257 3/18/2013 391470 WA STATE CRIM JUSTICE TRAINING 2013-1854 INSTRUCTOR DEVELOPMENT II TRAINING 001.21.521.100.49 50.00 2013-1870 CIT FORCE OPTIONS TRAINING (HOCH) 001.21.521.200.49 50.00 2013-1933 COMMAND COLLEGE, VANCOUVER WA, 001.21.521.100.49 1,200.00 Total : 1,300.00 421258 3/18/2013 391530 WA STATE DEPT HEALTH 03350V Operating Permit Fee System ID03350V 430.00.534.800.49 18,727.45 0336E Operating Permit Fee System ID03336E 430.00.534.800.49 244.74 Total : 18,972.19 421259 3/18/2013 391800 WA STATE DEPT L & I BOILER SEC 230347 Boiler Permits for City Facilities~ 505.00.524.500.49 394.00 Total : 394.00 421260 3/18/2013 391710 WA STATE DEPT OF ENTEPRISE SER 2013020033 Project 2013 Single MVL licenses for 518.00.518.880.49 719.90 84Page:CA.B Page 97 of 253 03/13/2013 Voucher List City of Auburn 85 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421260 3/18/2013 (Continued)391710 WA STATE DEPT OF ENTEPRISE SER Office Pro Plus 2013 Sngl MVL licenses 518.00.518.880.49 11,995.77 Windows 7 licenses for new computers~ 518.00.518.880.49 2,585.56 Sales Tax 518.00.518.880.49 1,453.62 Total : 16,754.85 421261 3/18/2013 391840 WA STATE DEPT OF LICENSING LICENSES CONCEALED PISTOL LICENSES 651.237.104 459.00 Total : 459.00 421262 3/18/2013 391840 WA STATE DEPT OF LICENSING LICENSES CONCEALED PISTOL LICENSES 651.237.104 405.00 Total : 405.00 421263 3/18/2013 392040 WA STATE DEPT TRANSPORTATION 02209CN WSDOT Contract Training for Project 001.32.532.200.49 75.00 Total : 75.00 421264 3/18/2013 014405 WALTERS, JOANNE S.022713INV GROCERIES FOR THE SENIOR CENTER 001.33.574.210.31 286.62 030513/REIM GROCERIES FOR THE SENIOR CENTER 001.33.574.210.31 62.00 Total : 348.62 421265 3/18/2013 392520 WASHINGTON STATE PATROL I13006476 BACKGROUND CHECKS FOR THE MONTH OF 001.13.516.100.49 70.00 I13006477 85Page:CA.B Page 98 of 253 03/13/2013 Voucher List City of Auburn 86 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421265 3/18/2013 (Continued)392520 WASHINGTON STATE PATROL BACKGROUND CHECKS FOR THE MONTH OF 001.13.516.100.49 260.00 I13006558 PD - FEBRUARY 2013 FINGERPRINTING/CPL - 651.237.105 1,369.50 Total : 1,699.50 421266 3/18/2013 019123 WASHINGTON TRACTOR INC 149200 WHEEL KIT, ARM, FILTER, TIRE VALVE 436.00.536.200.31 79.57 149824 WHEEL KIT, ARM, FILTER, TIRE VALVE 436.00.536.200.31 53.86 150041 WHEEL KIT, ARM, FILTER, TIRE VALVE 436.00.536.200.31 229.65 Total : 363.08 421267 3/18/2013 006740 WASHINGTON2 ADVOCATES, LLC 4353 WA Advocates consulting services - 001.98.513.100.41 15,000.00 Total : 15,000.00 421268 3/18/2013 270540 WASTE MANAGEMENT OF WA, INC FEB2013 Waste Management Solid Waste Services 434.00.537.800.41 804,785.72 Total : 804,785.72 421269 3/18/2013 393570 WATER MANAGEMENT LABS, INC 118617 WATER ANALYSIS ON AN AS REQUIRED BASIS 432.00.535.100.41 385.00 118618 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 3,320.00 118646 86Page:CA.B Page 99 of 253 03/13/2013 Voucher List City of Auburn 87 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421269 3/18/2013 (Continued)393570 WATER MANAGEMENT LABS, INC WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 1,386.00 118680 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 336.00 118823 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 504.00 118979 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 336.00 Total : 6,267.00 421270 3/18/2013 017347 WAYNE, MARK H 031413/PERF ST PATRICKS DAY ENTERTAINMENT 3/15/13 001.33.574.210.41 75.00 Total : 75.00 421271 3/18/2013 016350 WCI 130591685 WCI Long Distance for February 2013 518.00.518.880.42 510.12 Total : 510.12 421272 3/18/2013 004433 WEBB, DONALD 021513LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 33.07 Total : 33.07 421273 3/18/2013 018105 WEBCHECK INC.4590 Webcheck Utilities Escrow Estimate 430.00.534.110.41 195.00 Webcheck Utilities Escrow Estimate 431.00.535.110.41 195.00 Webcheck Utilities Escrow Estimate 432.00.535.910.41 195.00 87Page:CA.B Page 100 of 253 03/13/2013 Voucher List City of Auburn 88 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421273 3/18/2013 (Continued)018105 WEBCHECK INC. Webcheck Utilities Escrow Estimate 434.00.537.110.41 195.00 Total : 780.00 421274 3/18/2013 394200 WEST COAST PAPER 7877647 citywide paper supply 518.00.518.780.31 494.51 Total : 494.51 421275 3/18/2013 394250 WEST PUBLISHING GROUP 826742050 Westlaw - Legal Research Subscription 001.15.515.100.49 1,663.66 Total : 1,663.66 421276 3/18/2013 006595 WEST TIGER MT 2WAY RADIO SITE 030113INV RENTAL OF 2-WAY RADIO 001.33.576.100.45 185.00 Total : 185.00 421277 3/18/2013 394470 WESTERN EQUIPMENT DIST INC 717612.2 MISC SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 214.62 718539 MISC SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 21.20 718546 JOHN DEERE AND TORO PARTS 001.33.576.100.31 2,105.69 718546.2 MISC SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 326.81 718706 MISC SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 80.49 719107 88Page:CA.B Page 101 of 253 03/13/2013 Voucher List City of Auburn 89 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421277 3/18/2013 (Continued)394470 WESTERN EQUIPMENT DIST INC MISC SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 1,194.51 Total : 3,943.32 421278 3/18/2013 394560 WESTERN SAFETY PRODUCTS, INC 105205-1 LOCKS FOR STORM FACILITIES~ 432.00.535.900.35 149.40 freight 432.00.535.900.35 13.21 Sales Tax 432.00.535.900.35 15.45 Total : 178.06 421279 3/18/2013 011024 WESTERN SYSTEMS 0000023140 Western Systems, Inc - calibration of 001.32.532.200.48 619.41 Total : 619.41 421280 3/18/2013 395160 WHITE KNIGHT SAFE & LOCK, INC 24930 KEYS, LOCKS AND LOCKSMITH SERVICES ON 001.42.542.300.31 98.64 25224 YALE 999A Y457 BLANK KEY~ 001.21.539.300.35 11.33 25338 SCHLAGE 1145 Y359 (QTY 4); KWIKSET 1167 001.21.521.200.31 16.92 Total : 126.89 421281 3/18/2013 022056 WICKLUND, KEVIN 069919 UTILITY REFUND - 10924 SE 304TH ST 430.233.100 101.91 Total : 101.91 421282 3/18/2013 395580 WILBUR-ELLIS, CO 6887873 89Page:CA.B Page 102 of 253 03/13/2013 Voucher List City of Auburn 90 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421282 3/18/2013 (Continued)395580 WILBUR-ELLIS, CO PESTICIDES AND FERTILIZERS FOR PARKS 001.33.576.100.31 939.47 6898839 WINTER CHEMICALS/FERTILIZERS 437.00.576.600.31 126.49 6901028 WINTER CHEMICALS/FERTILIZERS 437.00.576.600.31 860.90 Total : 1,926.86 421283 3/18/2013 017788 WILLIS, MARGIE K.38047 ZUMBA CLASSES:~ 001.33.574.210.41 80.00 38050 ZUMBA CLASSES:~ 001.33.574.210.41 64.00 38276 ENHANCED FITNESS CLASSES:~ 001.33.574.210.41 132.00 38277 ENHANCED FITNESS CLASSES:~ 001.33.574.210.41 260.00 38282 ENHANCED FITNESS CLASSES:~ 001.33.574.210.41 180.00 38283 ENHANCED FITNESS CLASSES:~ 001.33.574.210.41 21.00 38479 ENHANCED FITNESS CLASSES:~ 001.33.574.210.41 70.00 38482 ENHANCED FITNESS CLASSES:~ 001.33.574.210.41 70.00 90Page:CA.B Page 103 of 253 03/13/2013 Voucher List City of Auburn 91 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 877.00 421283 3/18/2013 017788 017788 WILLIS, MARGIE K. 421284 3/18/2013 005627 WILSON, EDWARD J.022713LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.517.210.25 162.04 Total : 162.04 421285 3/18/2013 022039 WILSON, WADE & SHERYL 010284 UTILITY REFUND - 5820 HAZEL AVE SE 430.233.100 66.54 Total : 66.54 421286 3/18/2013 022038 WINDE, TOM 006014 UTILITY REFUND - 1220 32ND ST SE 430.233.100 347.02 Total : 347.02 421287 3/18/2013 017800 WINDERMERE PM -SOUTH 068590 UTILITY REFUND - 11522 SE 316TH PL 430.233.100 126.39 Total : 126.39 421288 3/18/2013 022055 WINDERMERE REO GROUP-FW 069678 UTILITY REFUND - 29656 124TH PL SE 431.233.100 39.44 UTILITY REFUND - 29656 124TH PL SE 433.233.100 47.58 Total : 87.02 421289 3/18/2013 396240 WOLTERS, ED 022013LEOFF LEOFF 1 MEDICARE PART B EXPENSE 001.98.517.210.25 1,198.80 Total : 1,198.80 421290 3/18/2013 400210 ZEP MANUFACTURING CO 9000130455 50 CASES OF TRASH BAGS FOR GAME FARM 001.33.576.100.31 3,865.35 91Page:CA.B Page 104 of 253 03/13/2013 Voucher List City of Auburn 92 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421290 3/18/2013 (Continued)400210 ZEP MANUFACTURING CO CLEANING SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 1,361.00 9000130460 BATHROOM SUPPLIES FOR THE MUSEUM 001.33.575.300.31 93.21 9000130544 Cleaning products for Sewer/Storm.~ 432.00.535.900.31 140.80 Cleaning products for Sewer/Storm.~ 431.00.535.800.31 140.80 Product# F06901, wall mounted Zep ratio 432.00.535.900.31 33.53 Product# F06901, wall mounted Zep ratio 431.00.535.800.31 33.53 Sales Tax 432.00.535.900.31 16.56 Sales Tax 431.00.535.800.31 16.56 9000144039 MOP HEADS 001.33.576.100.31 110.30 Total : 5,811.64 Bank total : 4,792,863.99 338 Vouchers for bank code :000 4,792,863.99Total vouchers :Vouchers in this report 338 92Page:CA.B Page 105 of 253 03/13/2013 Voucher List City of Auburn 93 4:28:59PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount I HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE VALID AND CORRECT. ____________________________ DIRECTOR OF FINANCE WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT VOUCHER #420952 THROUGH VOUCHER #421290, IN THE AMOUNT OF $4,792,863.99, ARE APPROVED THIS 18TH DAY OF MARCH, 2013. ______________________ CHAIR _______________________ MEMBER ________________________ MEMBER 93Page:CA.B Page 106 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouchers Date: March 11, 2013 Department: Administration Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: City Council to approve Payroll Vouchers Background Summary: Payroll check numbers 533662 through 533689 in the amount of $838,625.95 and electronic deposit transmissions in the amount of $1,183,386.28 for a grand total of $2,022,012.23. Reviewed by Council Committees: Councilmember:Staff: Meeting Date:March 18, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 107 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: January 2013 Financial Report Date: March 11, 2013 Department: Finance Attachments: January 2013 Report Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The purpose of the monthly financial reports is to summarize for the City Council the general state of Citywide financial affairs and to highlight significant items or trends that the City Council should be aware of. The following provides a high level summary of the City's financial performance. Further detail can be found within the attached financial report. The January status report is based on financial data available as of March 11, 2013. Sales tax information represents business activity that occurred in November 2012. General Fund: The general fund is the City's largest fund and is used to account for the majority of City resources and services except those required by statute or to be accounted for in another fund. Revenue collections totaled $4.3 million and are running ahead of 2013 budget of $4.1 million due primarily to increased revenues from City utility taxes, sales tax revenue, building permits, and development service fees. City utility taxes collected in the month of January exceed budget $131,000 primarily due to the WSDOT Goedecke Land Agreement of $2.1 million. Retail sales tax collections for the month exceeded budget by $114,000 due to stronger than anticipated retail sales. Building permit revenue and development services revenue exceeds budget by $58,000 and $40,000 respectively. This is a result of overall increased development activity in the region. The building permit fees and development service fees are related to several projects within the City including The Outlet Collection-Seattle, as well as several housing developments including Brandon Meadows and Lakeland East. AUBURN * MORE THAN YOU IMAGINEDDI.A Page 108 of 253 General fund expenses for January totaled $4.4 million and are in line with budget. During the month of January, 270 pet licenses were sold resulting in $7,275 in revenue (based on preliminary data provided by PetData Inc.) Enterprise Funds: The City's eight enterprise funds account for operations with revenues primarily provided from user fees, charges or contracts for services. At the end of January, the Water fund ended with operating income of $67,300; the Sewer fund ended the period with a $203,300 operating loss; and the Storm Drainage fund ended with operating income of $136,200. The Golf Course ended the period with an operating loss of $86,200 as compared to an operating loss of $84,900 for the same period last year. Year-to-date rounds played at the Golf Course totaled 1,277 as compared to 1,125 the previous year. The Cemetery ended with $3,700 in net operating income compared to an operating loss of $5,600 for the previous year. Internal Service Funds: Internal Service Funds provide services to other City departments and include functions such as Insurance, Facilities, Innovation and Technology, and Equipment Rental. By the end of the year, revenues received from charges to internal client departments are projected to be sufficient to meet expenses. Investment Portfolio: The City's total cash and investments at the end of January was $90.6 million which represents no change from the month prior. Reviewed by Council Committees: Finance Councilmember:Partridge Staff:Coleman Meeting Date:March 18, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 109 of 253 Monthly Financial Report January 2013 General Fund 2012 Summary of Sources and Uses Annual BudgetYTD BudgetYTD ActualYTD ActualAmountPercentage OPERATING REVENUES Property Tax 14,299,417.00 42,300.00 30,759.46 25,549.49 (11,540.54)-27.3% Sales Tax 11,280,869.00887,300.001,001,222.89 994,984.41 113,922.89 12.8% Sales Tax - Annexation Credit 1,397,602.00104,300.00125,582.34 113,646.69 21,282.34 20.4% Criminal Justice Sales Tax 1,225,059.00 92,800.00120,208.99 107,078.86 27,408.99 29.5% Brokered Natural Gas Tax 301,500.00 32,100.00 30,564.40 33,214.12 (1,535.60)-4.8% City Utilities Tax 2,991,933.00222,400.00353,083.01194,049.94 130,683.01 58.8% Admissions Tax 363,609.00 57,200.00 56,211.04 51,616.58 (988.96)-1.7% Electric Tax 3,340,500.00857,000.00786,368.23 812,586.09 (70,631.77)-8.2% Natural Gas Tax 1,201,900.00303,300.00 242,839.11295,288.92 (60,460.89)-19.9% Cable TV Franchise Fee 808,000.00204,100.00 212,145.32 202,201.09 8,045.32 3.9% Cable TV Franchise Fee - Capital 62,000.00 15,600.00 15,820.88 15,823.75 220.88 1.4% Telephone Tax 2,032,574.00148,300.00 85,519.46 148,887.23 (62,780.54)-42.3% Garbage Tax (external)151,504.00 8,000.00 7,899.52 4,213.80 (100.48)-1.3% Leasehold Excise Tax 50,501.00 0.00 0.00 0.00 0.00 N/A Gambling Excise Tax 247,965.00 32,000.00 7,617.98 59,159.78 (24,382.02)-76.2% Taxes sub-total 39,754,933.003,006,700.003,075,842.633,058,300.7569,142.63 2.3% Business License Fees 202,005.00 37,000.00 60,211.00 29,394.00 23,211.00 62.7% Building Permits 1,182,066.00 72,600.00 130,516.70 92,333.05 57,916.70 79.8% Other Licenses & Permits 454,413.00 25,100.00 46,368.58 25,623.91 21,268.58 84.7% Intergovernmental (Grants, etc.) - (1)4,751,784.00465,900.00 510,431.36376,544.57 44,531.36 9.6% Charges for Services: General Government Services 94,467.00 6,900.00 12,576.24 8,155.82 5,676.24 82.3% Public Safety 219,305.00 14,600.00 4,365.22 15,429.94 (10,234.78)-70.1% Development Services Fees 832,458.00 30,600.00 70,450.44 33,758.46 39,850.44 130.2% Culture and Recreation 809,717.00 52,000.00 67,743.84 53,504.32 15,743.84 30.3% Fines and Forfeits 1,556,500.00 122,400.00 121,998.49 119,437.73 (401.51)-0.3% Fees/Charges/Fines sub-total10,102,715.00827,100.001,024,661.87754,181.80197,561.87 23.9% Interests and Other Earnings 64,900.00 4,200.00 4,086.58 5,837.48 (113.42)-2.7% Rents, Leases and Concessions 308,000.00 46,500.00 28,728.59 25,658.00 (17,771.41)-38.2% Contributions and Donations 30,000.00 1,100.00 514.90 2,366.99 (585.10)-53.2% Other Miscellaneous 92,200.00 3,600.00 7,293.25 4,381.98 3,693.25 102.6% Transfers In 193,000.00193,000.00 119,548.00 17,000.00 (73,452.00)-38.1% Insurance Recoveries- Capital & Operating 25,000.00 1,120.40 20,901.69 4,840.53 19,781.29 1765.6% Other Revenues sub-total 713,100.00249,520.40181,073.0160,084.98(68,447.39)-27.4% Total Operating Revenues 50,570,748.004,083,320.404,281,577.513,872,567.53198,257.11 4.9% Operating Expenditures Council & Mayor 960,930.00 65,600.00 71,090.27 61,077.46 (5,490.27)-8.4% Municipal Court & Probation 549,494.00 38,200.00 32,115.96 222,120.99 6,084.04 15.9% Human Resources 1,572,256.00 118,800.00 112,793.06 66,422.34 6,006.94 5.1% Finance 1,287,232.00100,300.00 89,872.21 90,112.40 10,427.79 10.4% City Attorney 1,728,391.00126,500.00129,603.89 118,182.79 (3,103.89)-2.5% Planning 3,824,581.00336,900.00386,952.41349,710.96 (50,052.41)-14.9% Community & Human Services 1,136,717.00 84,300.00 77,292.43 35,568.36 7,007.57 8.3% Jail - SCORE 6,676,146.00 714,587.17796,309.94 0.00 (81,722.77)-11.4% Police 19,434,846.001,692,700.001,578,043.731,611,303.40 114,656.27 6.8% Engineering 2,646,999.00208,300.00 189,511.71198,284.68 18,788.29 9.0% Parks and Recreation 7,719,646.00525,800.00573,067.73 516,212.64 (47,267.73)-9.0% Streets 3,263,864.00207,600.00 207,018.16198,950.94 581.84 0.3% Non-Departmental 3,567,437.00 177,100.00 190,951.24 136,911.21 (13,851.24)-7.8% Total Operating Expenditures 54,368,539.004,396,687.174,434,622.743,604,858.17(37,935.57)-0.9% 2013 2013 YTD Budget vs. Actual Favorable (Unfavorable) (1) Streamlined Sales Tax mitigation payments represent intergovernmental revenues from the State of Washington and are presented above in the Intergovernmental Revenue category. For the month of January 2013, $166,667.67 in Streamlined Sales Tax mitigation payments is included based upon anticipated 2013 Streamlined Sales Tax mitigation payments of $2,000,000.00 and are reconciled at the end of each quarter based upon actual distributions from the State. 1DI.A Page 110 of 253 Monthly Financial Report January 2013 Overview This financial overview reflects the City’s overall financial position for the fiscal period ending January 31, 2013 and represents financial data available as of March 11, 2013. The budgeted year-to-date revenues and operating expenses are primarily based on collection/disbursement average for the same period of the two years prior. General Fund revenues for the month of January totaled $4.3 million and were above budget by 4.9% or 198,000. This period’s highlights include: - Tax revenues totaled $3.1 million and were $69,000 above budget. - Sales taxes totaled $1.0 million and were $114,000 above budget. - City utility taxes totaled $353,000 and were $131,000 above budget. - Revenue from Fees/Charges/Fines totaled $1.0 million and was $198,000 above budget due to stronger than budgeted revenue from development activity. - Other revenues totaled $181,000 and were $68,000 below budget primarily due to the timing of transfers. General Fund expenses in totaled $4.4 million and is on target with budget. Revenues The combined total of property tax, sales/use tax, utility tax, gambling, and admissions tax provide approximately 80% of all resources supporting general governmental activities. The following section provides additional information on these sources. Property Tax collections totaled $31,000 and were within expectations. The majority of property taxes are collected in the months of April and October, coinciding with the due date for County property tax billings. $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Property Taxes 2013 budget 2013 actual to date 2012 actual 2DI.A Page 111 of 253 Monthly Financial Report January 2013 Sales taxes, including sales taxes from Pierce County parks, totaled $1.0 million and exceed budget by $114,000, or 12.8%. This higher revenue is a reflection of increased growth in the local economy and a rise in consumer confidence. Effective this month, all sales tax revenue from construction is transferred to the Local Street Fund (Fund 103) for local street repair and maintenance. $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Sales & Use Tax 2013 budget 2013 actual to date 2012 actual The following table breaks out the City’s base sales tax, excluding Criminal Justice, Annexation Credit and Streamlined Sales Tax Mitigation by major business sectors. 20122013 Component GroupActualActualAmountPercentage Construction 105,681.53118,411.0112,729.4812.0% Manufacturing (35,065.02)60,633.4895,698.50-272.9% Transportation & Warehousing2,798.384,768.491,970.1170.4% Wholesale Trade 98,006.4290,351.50(7,654.92)-7.8% Automotive 223,346.60219,702.55(3,644.05)-1.6% Retail Trade 324,108.87346,516.5322,407.666.9% Services 269,210.85269,099.54(111.31)0.0% Miscellaneous 2,681.895,668.422,986.53111.4% YTD Total 990,769.521,115,151.52124,382.0012.6% Change from 2012 January-2013 Comparison of Sales Tax Collections by SIC Group As shown above, sales taxes by business sector totaled $1.1 million and were $124,000 or 12.6% more than the year prior. 3DI.A Page 112 of 253 Monthly Financial Report January 2013 Effective January 2013, sales tax revenue on construction is transferred from the General Fund to the Local Street Fund (Fund 103) for local street repair and maintenance. January sales tax revenue on construction was $118,000 compared to budget of $125,000. $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Sales Tax on Construction Transfer 2013 budget 2013 actual to date $0.0 $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Utility Tax 2013 budget 2013 actual to date 2012 actual 4DI.A Page 113 of 253 Monthly Financial Report January 2013 Utility Taxes consists of City inter-fund utility taxes (Water, Sewer, Storm and Solid Waste) and external utility taxes (Electric, Natural Gas, Telephone and Solid Waste). Total utility taxes collected in January was $1.8 million and was $63,000 or 4.1% less than budget. The following table presents utility tax collections by source: 201220132013 Month ActualBudgetActualAmountPercentageAmountPercentage City Interfund Utility Taxes194,049.94222,400.00353,083.01159,033.0782.0%130,683.0158.8% Electric 812,586.09857,000.00786,368.23(26,217.86)-3.2%(70,631.77)-8.2% Natural Gas 295,288.92303,300.00242,839.11(52,449.81)-17.8%(60,460.89)-19.9% Telephone 148,887.23148,300.0085,519.46(63,367.77)-42.6%(62,780.54)-42.3% Garbage (external)4,213.808,000.007,899.523,685.7287.5%(100.48)-1.3% YTD Total 1,455,025.981,539,000.001,475,709.3320,683.351.4%(63,290.67)-4.1% January-2013 Utility Tax by Type 2013 vs. 2012 2013 vs. Budget Cable TV Franchise Fees, which are collected quarterly, totaled $212,000 and exceed budget by $10,000 or 4.9%. $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 1st Quarter2nd Quarter3rd Quarter4th Quarter Th o u s a n d s Cable TV Franchise Fee 2013 budget 2013 actual to date 2012 actual Licenses and Permits include business licenses, building permits, plumbing, electric and other licenses and permit fees. Building permit fees and business licenses make up 80% of the annual budgeted revenue in this category. Building permit revenues in January was $131,000 and exceeded both budget and prior year actuals of $73,000 and $92,000 respectively. This revenue was generated from several projects including the The Outlet Collection – Seattle, as well as the Lakeland East and Kendall Ridge housing developments. In general, building permit activity has increased, reflecting the broader trend of increased construction activity in the region. 5DI.A Page 114 of 253 Monthly Financial Report January 2013 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Building Permits 2013 budget 2013 actual to date 2012 actual Business License revenues totaled $60,000 in January and exceeds budget due to timing of payments. The majority of business license payments are collected within the first two months of the year and in December. $0 $50 $100 $150 $200 $250 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Business Licenses 2013 budget 2013 actual to date 2012 actual 6DI.A Page 115 of 253 Monthly Financial Report January 2013 Intergovernmental includes Grants (Direct & Indirect Federal, State and Local), state shared revenues and compact revenue from the Muckleshoot Indian Tribe. Collections totaled $510,000 and exceeds budget by $45,000 or 9.6%. State shared revenue includes $167,000 in Streamlined Sales Tax mitigation payments. 201220132013 Revenue ActualBudgetActual% ChangeAmount% Change Federal Grants 0.00 0.004,544.04 N/A4,544.04 N/A State Grants 0.00 0.0010,159.57 N/A10,159.57 N/A Interlocal Grants 0.00200.00 0.00 N/A(200.00)-100.0% State Shared Revenue 376,544.57300,700.00306,000.05-18.7%5,300.05 1.8% Muckleshoot Casino Emerg.0.00165,000.00182,594.00 N/A17,594.0010.7% Intergovernmental Service 0.00 0.007,133.70 N/A7,133.70 N/A YTD Total 376,544.57465,900.00510,431.3635.6%44,531.36 9.6% January-2013 Intergovernmental 2013 vs. 20122013 vs. Budget Charges for Services consists of general governmental services, public safety, development service fees and cultural & recreation fees and totaled $155,000 in January. Development service fees and culture and recreation fees make up over 85% of the revenue within this category. Development services revenues totaled $70,000 compared to budget of $31,000 due to strong development activity. Development service revenues primarily reflect plan check revenues of which are most notably attributable to The Outlet Collection – Seattle, and several sub-divisions including Vista Pointe, Kersey III and Kendall Ridge. Culture and recreation revenues are improved over 2012 levels and are higher than budget, reflecting revenues from the Daddy Daughter Date Night, increased ticket sales at the Auburn Avenue Theatre, and increased registrations for recreation classes and league enrollment. 201220132013 Revenue ActualBudgetActualAmountPercentageAmountPercentage General Government 8,155.826,900.0012,576.244,420.4254.20%5,676.2482.26% Public Safety 15,429.9414,600.004,365.22(11,064.72)-71.7%(10,234.78)-70.1% Development Services33,758.4630,600.0070,450.4436,691.98108.7%39,850.44130.2% Culture & Recreation53,504.3252,000.0067,743.8414,239.5226.6%15,743.8430.3% YTD Total 110,848.54104,100.00155,135.7444,287.2040.0%51,035.7449.0% January-2013 Charges for Services by Type 2013 vs. 20122013 vs. Budget 7DI.A Page 116 of 253 Monthly Financial Report January 2013 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Development Service Fees 2013 budget 2013 actual to date 2012 actual $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Culture & Recreation 2013 budget 2013 actual to date 2012 actual Fines & Penalties include traffic and parking infraction penalties, Redflex photo enforcement violations, criminal fines (including criminal traffic, criminal non traffic and criminal costs) as well as non court fines such as false alarm and shopping cart fines. Total revenue for the month of January was $122,000 and is on target with expectations. 8DI.A Page 117 of 253 Monthly Financial Report January 2013 201220132013 Month ActualBudgetActualAmountPercentageAmountPercentage Civil Penalties 1,037.77900.001,181.79144.0213.9%281.7931.3% Civil Infraction Penalties 44,664.2745,600.0035,323.42(9,340.85)-20.9%(10,276.58)-22.5% Red Light Photo Enforcement53,880.9848,700.0054,973.831,092.852.0%6,273.8312.9% Parking Infractions 7,595.9511,900.0013,092.315,496.3672.4%1,192.3110.0% Criminal Traffic Misdemeanor5,076.626,000.004,679.30(397.32)-7.8%(1,320.70)-22.0% Criminal Non-Traffic Fines4,402.235,000.004,312.19(90.04)-2.0%(687.81)-13.8% Criminal Costs 867.99900.00325.96(542.03)-62.4%(574.04)-63.8% Non-Court Fines & Penalties1,911.923,400.008,109.696,197.77324.2%4,709.69138.5% YTD Total 119,437.73122,400.00121,998.492,560.762.1%(401.51)-0.3% January-2013 Fines & Forfeits by Type 2013 vs. 20122013 vs. Budget $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 $1.8 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Fines & Penalties 2012 budget 2012 actual to date 2011 actual 9DI.A Page 118 of 253 Monthly Financial Report January 2013 $0 $100 $200 $300 $400 $500 $600 $700 JanFebMarAprMayJunJulAugSepOctNovDec Th o u s a n d s Photo Enforcement 2013 budget 2013 actual to date 2012 actual Miscellaneous revenues include interest and other investment earnings, rents, leases & concessions, contributions & donations and other miscellaneous income. Revenues in this category totaled $41,000 and was below budget by $15,000 partially due to timing of revenues from rents and leases. 201220132013 Month ActualBudgetActualAmountPercentageAmountPercentage Interest & Investments 5,837.484,200.004,086.58(1,750.90)-30.0%(113.42)-2.7% Rents & Leases 25,658.0046,500.0028,728.593,070.5912.0%(17,771.41)-38.2% Contributions & Donations2,366.991,100.00514.90(1,852.09)-78.2%(585.10)-53.2% Other Miscellaneous Revenue4,381.983,600.007,293.252,911.2766.4%3,693.25102.6% YTD Total 38,244.4555,400.0040,623.322,378.876.2%(14,776.68)-26.7% Miscellaneous Revenues by Type January-2013 2013 vs. 20122013 vs. Budget 10DI.A Page 119 of 253 Monthly Financial Report January 2013 Real Estate Excise Tax (REET) revenue is receipted into the Capital Improvement Projects Fund and is used for governmental capital projects. January REET revenue was $114,000 and exceeds budget by $53,000. $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 $1.6 $1.8 JanFebMarAprMayJunJulAugSepOctNovDec Mi l l i o n s Real Estate Excise Tax 2013 budget 2013 actual to date 2012 actual 11DI.A Page 120 of 253 Monthly Financial Report January 2013 Pet Licensing During the month of January, 270 pet licenses were sold resulting in $7,275 in revenue. * 0 100 200 300 400 500 600 700 800 900 1000 $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 JanFebMarAprMayJunJulAugSepOctNovDec Pet Licensing Revenue & Sales By Month 2013 2013 License Revenue (L)2013 Licenses Sold (R) *Based on preliminary data from PetData Inc. A reconciliation by City staff is in progress. Enterprise Funds Starting with this month’s Financial Report, the detailed Working Capital and Fund Balance statements for Enterprise and Internal Service funds are presented on larger ledger-sized paper for general readability and can be found in the Appendix at the end of this Report. The Water Utility ended January with $67,300 in net operating income and compares to a $200 net operating loss for the same period in 2012. 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JanFebMarAprMayJunJulAugSepOctNovDec Water Revenues vs Water Sold 2013 vs 2012 2012 Water Sales ($) 2013 Water Sales ($) 2012 Water Sold (ccf) 2013 Water Sold (ccf) 12DI.A Page 121 of 253 Monthly Financial Report January 2013 The Sewer Utility ended the period with a $203,300 net operating loss and compares to a $290,000 net loss for the same period in 2012. The Stormwater Utility ended the period with $136,200 in net operating income which compares to $100,800 in net income for the same period last year. The number of rounds played at the Auburn Golf Course (AGC) in January totaled 1,277 which compares to 1,125 for the same period last year. The AGC ended January with a net operating loss of $86,200 compared to a loss of $84,900 for the same period last year. 0 50,000 100,000 150,000 200,000 250,000 300,000 JanFebMarAprMayJunJulAugSepOctNovDec Golf Course Operating Revenues By Month 2013 vs 2012 2013 Budget 2013 Actual 2012 Actual The Cemetery Fund ended January with $3,700 in net operating income compared to a $5,600 net operating loss for the same period last year. 0 20,000 40,000 60,000 80,000 100,000 120,000 JanFebMarAprMayJunJulAugSepOctNovDec Cemetery Operating Revenues By Month 2013 vs 2012 2013 Budget 2013 Actual 2012 Actual 13DI.A Page 122 of 253 Monthly Financial Report January 2013 Internal Service Funds Operating expenses within the Insurance Fund represents the premium cost-pool that will be allocated monthly to other City funds over the course of 2013. As a result, this balance will gradually diminish each month throughout the year. The Innovation & Technology Fund ended with a net loss, reflecting the timing of expenses. No significant variances are reported in the Facilities Fund or Equipment Rental Fund. Both funds have had sufficient revenues to cover year- to-date expenses. Contact Information This report is prepared by the Finance Department. Additional financial information can also be viewed at our website: http://www.auburnwa.gov/. For any questions about the report please contact us at mchaw@auburnwa.gov or scoleman@auburnwa.gov. 14DI.A Page 123 of 253 Investment Purchase Purchase Maturity Yield to Type Date Price Date Maturity State Investment Pool Various 80,248,588$ Various 0.17% KeyBank Money Market Various 10,342,061 Various 0.15% US Treasury 05/04/1990 57,750 05/15/2016 5.72% Total Cash & Investments 90,648,400$ 0.175% Investment Mix % of Total State Investment Pool 88.5%Current 6-month treasury rate 0.11% KeyBank Money Market 11.4%Current State Pool rate 0.17% US Treasury 0.1%KeyBank Money Market 0.15% Blended Auburn rate 0.18% 100.0% City of Auburn Investment Portfolio Summary January 31, 2013 Summary 15DI.A Page 124 of 253 SALES TAX SUMMARY JANUARY 2013 SALES TAX DISTRIBUTIONS (FOR NOVEMBER 2012 RETAIL ACTIVITY) 2012 Annual Total 2012 YTD 2013 YTD YTD 2012 Annual Total 2012 YTD 2013 YTD YTD NAICS CONSTRUCTION (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff NAICS AUTOMOTIVE (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff 236 Construction of Buildings 483,409 31,483 48,714 54.7%441 Motor Vehicle and Parts Dealer 2,795,164 206,933 201,889 -2.4% 237 Heavy and Civil Construction 114,823 16,401 5,278 -67.8%447 Gasoline Stations 223,463 16,414 17,814 8.5% 238 Specialty Trade Contractors 622,980 57,798 64,419 11.5%TOTAL AUTOMOTIVE 3,018,627$ 223,347$ 219,703$ -1.6% TOTAL CONSTRUCTION 1,221,212$ 105,682$ 118,411$ 12.0%Overall Change from Previous Year (3,644)$ Overall Change from Previous Year 12,729$ 2012 Annual Total 2012 YTD 2013 YTD YTD 2012 Annual Total 2012 YTD 2013 YTD YTD NAICS RETAIL TRADE (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff NAICS MANUFACTURING (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff 442 Furniture and Home Furnishings 226,309 19,290 20,442 6.0% 311 Food Manufacturing 2,932 231 65 -72.1%443 Electronics and Appliances 145,391 10,748 22,032 105.0% 312 Beverage and Tobacco Products 5,855 320 539 68.7%444 Building Material and Garden 425,494 28,287 29,824 5.4% 313 Textile Mills 570 13 16 25.8%445 Food and Beverage Stores 341,379 29,048 26,942 -7.2% 314 Textile Product Mills 4,457 323 255 -21.0%446 Health and Personal Care Store 148,812 12,702 12,216 -3.8% 315 Apparel Manufacturing 218 13 23 79.8%448 Clothing and Accessories 772,153 68,391 71,683 4.8% 316 Leather and Allied Products 59 6 - -100.0%451 Sporting Goods, Hobby, Books 120,507 10,563 9,501 -10.0% 321 Wood Product Manufacturing 31,417 1,905 9,320 389.3%452 General Merchandise Stores 967,039 85,383 85,402 0.0% 322 Paper Manufacturing 3,944 272 187 -31.1%453 Miscellaneous Store Retailers 508,326 36,016 38,406 6.6% 323 Printing and Related Support 28,275 3,198 1,797 -43.8%454 Nonstore Retailers 268,503 23,682 30,070 27.0% 324 Petroleum and Coal Products 10,532 712 786 10.4%TOTAL RETAIL TRADE 3,923,913$ 324,109$ 346,517$ 6.9% 325 Chemical Manufacturing 8,089 487 579 18.9%Overall Change from Previous Year 22,408$ 326 Plastics and Rubber Products 9,469 933 501 -46.3% 327 Nonmetallic Mineral Products 17,324 1,158 920 -20.5% 331 Primary Metal Manufacturing 1,766 - 2 N/A 2012 Annual Total 2012 YTD 2013 YTD YTD 332 Fabricated Metal Product Manuf 24,965 712 9,606 1249.3%NAICS SERVICES (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff 333 Machinery Manufacturing 12,890 1,189 1,102 -7.3%51*Information 396,353 32,011 35,160 9.8% 334 Computer and Electronic Produc 10,260 435 1,049 141.1%52*Finance and Insurance 53,291 6,038 10,544 74.6% 335 Electric Equipment, Appliances 426 25 41 66.4%53*Real Estate, Rental, Leasing 326,259 27,396 23,975 -12.5% 336 Transportation Equipment Man 187,175 (49,007) a 30,393 -162.0%541 Professional, Scientific, Tech 173,274 15,939 10,927 -31.4% 337 Furniture and Related Products 18,721 584 1,476 152.5%551 Company Management 16 1 0 -78.9% 339 Miscellaneous Manufacturing 25,368 1,427 1,978 38.6%56*Admin. Supp., Remed Svcs 334,354 18,414 19,696 7.0% TOTAL MANUFACTURING 404,712$ (35,065)$ 60,633$ -272.9%611 Educational Services 53,672 2,573 1,754 -31.9% Overall Change from Previous Year 95,699$ 62*Health Care Social Assistance 114,833 7,518 572 -92.4% 71*Arts and Entertainment 153,417 58,132 57,080 -1.8% 72*Accomodation and Food Svcs 920,556 67,198 75,883 12.9% 2012 Annual Total 2012 YTD 2013 YTD YTD 81*Other Services 388,279 27,547 28,587 3.8% NAICS TRANSPORTATION AND WAREHOUSING (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff 92*Public Administration 142,188 6,444 4,923 -23.6% 481 Air Transportation - - - N/A TOTAL SERVICES 3,056,492$ 269,211$ 269,100$ 0.0% 482 Rail Transportation 19,182 487 2,566 426.5%Overall Change from Previous Year (111)$ 484 Truck Transportation 10,245 811 393 -51.5% 485 Transit and Ground Passengers 268 - - N/A 488 Transportation Support 18,841 1,137 1,450 27.5%2012 Annual Total 2012 YTD 2013 YTD YTD 491 Postal Service 470 17 71 307.3%NAICS MISCELLANEOUS (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff 492 Couriers and Messengers 568 32 13 -60.4%000 Unknown 1 - - N/A 493 Warehousing and Storage 5,376 313 276 -11.9%111-115 Agriculture, Forestry, Fishing 2,868 96 222 131.7% TOTAL TRANSPORTATION 54,952$ 2,798$ 4,768$ 70.4%211-221 Mining & Utilities 30,229 842 932 10.6% Overall Change from Previous Year 1,970$ 999 Unclassifiable Establishments 27,601 1,744 4,515 158.9% TOTAL SERVICES 60,699$ 2,682$ 5,668$ 111.4% Overall Change from Previous Year 2,987$ 2012 Annual Total 2012 YTD 2013 YTD YTD NAICS WHOLESALE TRADE (Nov '11-Oct '12)(Nov '11)(Nov '12)% Diff 423 Wholesale Trade, Durable Goods 1,137,932 88,408 80,666 -8.8%GRAND TOTAL 13,037,326$ 990,770$ 1,115,152$ 424 Wholesale Trade, Nondurable 153,721 9,226 9,324 1.1%Overall Change from Previous Year 124,382$ 12.6% 425 Wholesale Electronic Markets 5,065 373 361 -3.1% TOTAL WHOLESALE 1,296,718$ 98,006$ 90,352$ -7.8% Overall Change from Previous Year (7,655)$ a. Wa. State Dept of Revenue audit adjustment to sales tax returns for period Nov 2011 (adjustment: -$73,971). 01/22/13 file:Monthly Sales Tax Report.xls Prepared by Auburn Finance Department 16DI.A Page 125 of 253 INNOVATION EQUIPMENT & TECHNOLOGY RENTAL OPERATING REVENUES Charges For Service 733,055.97 466,424.30 - 652,505.93 1,068,585.17 1,231.15 70,801.80 21,180.03 - - - - Interfund Charges For Service - - - - - - - - - 290,816.00 398,140.00 242,677.00 Sewer Metro Service Revenue - - 1,008,167.06 - - - - - - - - - Rents, Leases, Concessions, & Other - - - - - 49,073.03 - 13,427.06 - 17,332.48 6,300.00 - TOTAL OPERATING REVENUES 733,055.97 466,424.30 1,008,167.06 652,505.93 1,068,585.17 50,304.18 70,801.80 34,607.09 - 308,148.48 404,440.00 242,677.00 OPERATING EXPENSES Salaries & Wages 185,952.16 123,432.24 - 158,691.39 31,578.93 1,625.41 36,273.84 46,096.11 - 53,162.24 113,090.06 37,421.37 Benefits 83,503.55 53,713.12 - 68,686.03 13,873.86 554.88 15,747.95 22,739.80 - 23,895.38 46,717.40 17,019.22 Supplies 3,472.56 469.38 - 1,083.12 78.66 - 3,106.88 5,529.70 - 11,414.02 27.60 2,029.77 Other Service Charges 115,168.94 264,156.82 - 60,022.13 64,192.32 72,116.25 2,510.14 7,074.55 844,412.00 60,262.80 345,448.62 23,922.94 Intergovernmental Services - - - 657.00 - - - - - - - - Waste Management Payments - - - - 15.00 - - - - - - - Sewer Metro Services - - 1,199,585.15 - - - - - - - - - Interfund Operating Rentals & Supplies 92,392.00 80,801.00 - 106,983.00 15,075.00 - 4,683.00 13,708.00 - 9,934.00 25,142.00 20,625.00 Other Expenses - - - - - - - - - - - - Depreciation & Amortization 185,227.38 147,125.31 - 120,199.02 1,568.27 33,360.63 4,806.93 25,680.12 - - 39,526.40 67,255.35 TOTAL OPERATING EXPENSES 665,716.59 669,697.87 1,199,585.15 516,321.69 126,382.04 107,657.17 67,128.74 120,828.28 844,412.00 158,668.44 569,952.08 168,273.65 OPERATING INCOME (LOSS)67,339.38 (203,273.57) (191,418.09) 136,184.24 942,203.13 (57,352.99) 3,673.06 (86,221.19) (844,412.00) 149,480.04 (165,512.08) 74,403.35 NON-OPERATING REVENUES & EXPENSES Interest Revenue 1,637.80 1,870.60 1.86 1,418.64 106.17 140.92 30.32 59.71 168.36 248.28 425.07 795.04 Contributions - - - - 54,267.75 - - - - - - - Other Non-Operating Revenue - 109,700.00 - - - (16,167.40) - - - - - 6,294.33 Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - - Debt Service Interest - - - - - - - - - - - - Other Non-Operating Expense - - - - - - - - - - - - TOTAL NON-OPERATING REVENUES & EXPENSES 1,637.80 111,570.60 1.86 1,418.64 54,373.92 (16,026.48) 30.32 59.71 168.36 248.28 425.07 7,089.37 PLUS ITEMS NOT EFFECTING WORKING CAPITAL Depreciation 185,227.38 147,125.31 - 120,199.02 1,568.27 33,360.63 4,806.93 25,680.12 - - 39,734.65 67,255.35 NET WORKING CAPITAL FROM OPERATIONS 254,204.56 55,422.34 (191,416.23) 257,801.90 998,145.32 (40,018.84) 8,510.31 (60,481.36) (844,243.64) 149,728.32 (125,352.36) 148,748.07 Increase In Contributions - System Development 1 43,632.00 2,095,550.00 - 42,994.00 - - - - - - - - Increase In Contributions - Area Assessments - - - - - - - - - - - - Increase In Contributions - Other Governments - - - - - - - - - - - - Increase In Contributions - Other Funds - - - - - - - - - - - - Increase In Contributions - FAA - - - - - 2,872.47 - - - - - - Proceeds of Debt Activity - - - - - - - - - - - - Operating Transfers In - - - - - - - 1,059.00 - - - - Increase In Restricted Net Assets 896.52 5,412.56 - - - 1,631.33 - - - - - - Decrease In Long-Term Receivables - - - - - - - - - - - - Increase In Deferred Credits - - - - - 18,730.97 - - - - - - TOTAL RESOURCES OTHER THAN OPERATIONS 44,528.52 2,100,962.56 - 42,994.00 - 23,234.77 - 1,059.00 - - - - Net Change In Restricted Net Assets 174.18 60.35 - 122.84 - 2,287.12 - 2,187.46 - - - - Increase In Fixed Assets - Salaries 22,266.16 3,502.76 - 12,400.57 - - - - - - - - Increase In Fixed Assets - Benefits 9,335.69 1,623.65 - 5,571.41 - - - - - - - - Increase In Fixed Assets - Site Improvements - - - - - - - - - - 208.25 - Increase In Fixed Assets - Equipment - - - - - - - - - - - 13,115.91 Increase In Fixed Assets - Construction 54,451.86 - - 322.62 - - - - - - - - Operating Transfers Out 50,000.00 50,000.00 - 50,000.00 - - - - - - - 7,000.00 Debt Service Principal - - - - - - - - - - - - TOTAL USES OTHER THAN OPERATIONS 136,227.89 55,186.76 - 68,417.44 - 2,287.12 - 2,187.46 - - 208.25 20,115.91 NET CHANGE IN WORKING CAPITAL 162,505.19 2,101,198.14 (191,416.23) 232,378.46 998,145.32 (19,071.19) 8,510.31 (61,609.82) (844,243.64) 149,728.32 (125,560.61) 128,632.16 BEGINNING WORKING CAPITAL - January 1, 2013 10,196,281.10 12,072,579.09 - 10,218,848.21 1,018,487.34 818,912.00 182,098.05 90,691.62 2,028,681.08 1,473,040.96 2,885,527.19 5,559,564.94 ENDING WORKING CAPITAL - January 31, 2013 10,358,786.29 14,173,777.23 (191,416.23) 10,451,226.67 2,016,632.66 799,840.81 190,608.36 29,081.80 1,184,437.44 1,622,769.28 2,759,966.58 5,688,197.10 NET CHANGE IN WORKING CAPITAL 162,505.19 2,101,198.14 (191,416.23) 232,378.46 998,145.32 (19,071.19) 8,510.31 (61,609.82) (844,243.64) 149,728.32 (125,560.61) 128,632.16 ENTERPRISE FUNDS INTERNAL SERVICE FUNDSWORKING CAPITAL The following table presents the Working Capital Statement for each of the City's Enterprise and Internal Service funds. Working Capital is generally defined as the difference between current assets and current liabilities. CEMETERY GOLF INSURANCE FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT 17DI.A Page 126 of 253 INNOVATION EQUIPMENT & TECHNOLOGY RENTAL OPERATING REVENUES Charges For Service 733,055.97 466,424.30 - 652,505.93 1,068,585.17 1,231.15 70,801.80 21,180.03 - - - - Interfund Charges For Service - - - - - - - - - 290,816.00 398,140.00 242,677.00 Sewer Metro Service Revenue - - 1,008,167.06 - - - - - - - - - Rents, Leases, Concessions, & Other - - - - - 49,073.03 - 13,427.06 - 17,332.48 6,300.00 - TOTAL OPERATING REVENUES 733,055.97 466,424.30 1,008,167.06 652,505.93 1,068,585.17 50,304.18 70,801.80 34,607.09 - 308,148.48 404,440.00 242,677.00 OPERATING EXPENSES Administration 212,489.39 165,597.05 - 201,585.55 54,565.00 74,296.54 26,216.29 19,147.57 844,412.00 - - 63,359.22 Operations & Maintenance 267,999.82 356,975.51 - 194,537.12 70,233.30 - 36,105.52 76,000.59 - 158,668.44 530,425.68 37,659.08 Waste Management Payments - - - - 15.00 - - - - - - - Sewer Metro Services - - 1,199,585.15 - - - - - - - - - Depreciation & Amortization 185,227.38 147,125.31 - 120,199.02 1,568.27 33,360.63 4,806.93 25,680.12 - - 39,526.40 67,255.35 TOTAL OPERATING EXPENSES 665,716.59 669,697.87 1,199,585.15 516,321.69 126,381.57 107,657.17 67,128.74 120,828.28 844,412.00 158,668.44 569,952.08 168,273.65 OPERATING INCOME (LOSS)67,339.38 (203,273.57) (191,418.09) 136,184.24 942,203.60 (57,352.99) 3,673.06 (86,221.19) (844,412.00) 149,480.04 (165,512.08) 74,403.35 NON-OPERATING REVENUES & EXPENSES Interest Revenue 1,637.80 1,870.60 1.86 1,418.64 106.17 140.92 30.32 59.71 168.36 248.28 425.07 795.04 Other Non-Operating Revenue - 109,700.00 - - 54,267.75 (16,167.40) - - - - - 6,294.33 Gain (Loss) On Sale Of Fixed Assets - - - - - - - - - - - - Other Non-Operating Expense - - - - - - - - - - - - TOTAL NON-OPERATING REVENUES & EXPENSES 1,637.80 111,570.60 1.86 1,418.64 54,373.92 (16,026.48) 30.32 59.71 168.36 248.28 425.07 7,089.37 68,977.18 (91,702.97) (191,416.23) 137,602.88 996,577.52 (73,379.47) 3,703.38 (86,161.48) (844,243.64) 149,728.32 (165,087.01) 81,492.72 Contributions 1 43,632.00 2,095,550.00 - 42,994.00 - 2,872.47 - - - - - - Transfers In - - - - - - - 1,059.00 - - - - Transfers Out (50,000.00) (50,000.00) - (50,000.00) - - - - - - - (7,000.00) TOTAL CONTRIBUTIONS & TRANSFERS (6,368.00) 2,045,550.00 - (7,006.00) - 2,872.47 - 1,059.00 - - - (7,000.00) CHANGE IN FUND BALANCE 62,609.18 1,953,847.03 (191,416.23) 130,596.88 996,577.52 (70,507.00) 3,703.38 (85,102.48) (844,243.64) 149,728.32 (165,087.01) 74,492.72 BEGINNING FUND BALANCE - January 1, 2013 67,719,034.00 74,779,493.00 - 49,964,488.00 1,128,442.00 9,439,263.00 872,103.00 8,578,904.00 2,028,681.00 1,415,971.00 4,069,294.00 10,502,921.00 ENDING FUND BALANCE - January 31, 2013 67,781,643.18 76,733,340.03 (191,416.23) 50,095,084.88 2,125,019.52 9,368,756.00 875,806.38 8,493,801.52 1,184,437.36 1,565,699.32 3,904,206.99 10,577,413.72 1 Sewer contributions reflect System Development Charges resulting from the Goedecke land swap agreement with the WA Department of Transportation. FUND BALANCE ENTERPRISE FUNDS INTERNAL SERVICE FUNDS The following table provides an analysis of each of the City's Enterprise and Internal Service funds - showing 2013 revenues and expenditures by fund. INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS CEMETERY GOLF INSURANCE FACILITIESWATERSEWERSEWER METRO STORM SOLID WASTE AIRPORT 18DI.A Page 127 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6459 Date: March 11, 2013 Department: Planning and Development Attachments: Ordinance No. 6459 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: On April 18, 2011, the Auburn City Council passed Ordinance No. 6360 that established one (1) year interim zoning controls pertaining to the allowance, dimensions, and location of real estate signs not currently permitted by existing sign regulations in the public right-of-way or on private property related to the sale, lease, or rent of residential and non-residential development properties. Ordinance No. 6360 was developed in response to multiple requests from developers and owners of residential and non-residential real property in the City seeking authorization for the placement of real estate signs on public and private properties in locations, numbers, and of a size than is currently allowable under existing City regulations. The Ordinance's key purpose was to assist in local economic development associated with the sale and development of residential and non-residential property in the City. Staff worked with the Planning Commission on developing the permanent regulations and the Planning Commission recommended to the City Council that the real estate sign regulations be in place for an additional year, or April 21, 2013 unless extended by the City Council through separate ordinance action and the City Council concurred with the passage of Ordinance No. 6406 on April 16, 2012. The Planning and Community Development Committee (PCDC) reviewed the existing off-premise real estate sign program at their January 14, 2013 meeting and requested additional information from staff. At the February 11, 2013 PCDC meeting, the Committee reviewed the additional information and requested that the off-premise real estate sign program be extended for an additional year with the following changes: AUBURN * MORE THAN YOU IMAGINEDDI.B Page 128 of 253 Add a provision that projects outside the city limits cannot be advertised within the city limits. If an applicant does not comply with the provisions or approvals, then that applicant may never utilize the program again for the current project or any future projects. Proposed Ordinance No. 6459 extends the off-premise real estate sign program for an additional year to April 22, 2014 and amends the code section to include the requested changes by the Committee. The Planning and Community Development Committee reviewed Ordinance No. 6459 at their March 7, 2013 meeting and recommended approval to the City Council. Reviewed by Council Committees: Planning And Community Development Other: Planning, Legal Councilmember:Backus Staff:Chamberlain Meeting Date:March 18, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 129 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 1 of 24 ORDINANCE NO. 6 4 5 9 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, EXTENDING AND AMENDING CHAPTER 18.56 OF THE AUBURN CITY CODE, RELATING TO THE REGULATION OF THE ALLOWANCE, DIMENSIONS AND LOCATION OF OFF-PREMISE REAL ESTATE SIGNS WHEREAS, on February 6, 2006, the Auburn City Council adopted Ordinance No. 5993, revising and amending the City of Auburn Sign Code; and WHEREAS, on April 18, 2011, the Auburn City Council passed Ordinance No. 6360 that established one (1) year interim zoning controls pertaining to the allowance, dimensions, and location of real estate signs not currently permitted by existing sign regulations in the public right-of-way or on private property relate to the sale, lease, or rent of residential and non-residential development properties; and WHEREAS, Ordinance No. 6360 was developed in response to multiple requests from developers and owners of residential and non-residential real property in the City seeking authorization for the placement of real estate signs on public and private properties in locations, numbers and of a size than is currently allowable under existing City regulations. The Ordinance’s key purpose was to assist in local economic development associated with the sale and development of residential and non-residential property in the City; and WHEREAS, the City Council continues to find that current economic situations warrants reconsideration of existing regulations related to residential DI.B Page 130 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 2 of 24 and non-residential real estate signs and that the nature and impact of the current economic situations necessitate the temporary allowance of residential and non-residential real estate signs not currently allowed under existing City Code subject to compliance with standards and procedures specified herein; and, WHEREAS, in its deliberations of the proposed text amendments to the Auburn Sign Code, the City of Auburn Planning Commission considered and recommended to the City Council that, the provisions of the Interim Sign Code remain in effect until April 22, 2013, and thereafter the Interim sign code be superseded and replaced with the Sign Code it replaced as adopted by Ordinance No. 5993; and WHEREAS, any extensions to the real estate sign regulations be reviewed by the City Council; and WHEREAS, the Planning and Community Development Committee of the City Council reviewed the existing off-premise real estate sign regulations and their January 14, 2013 and February 11, 2013 meetings; and WHEREAS, the Planning and Community Development Committee made a recommendation to the full City Council at their March 7, 2013 meeting. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. EXTENSION OF SIGN CODE. That Chapter 18.56 of the Auburn City Code, the City of Auburn “Interim” Sign Code, as adopted in DI.B Page 131 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 3 of 24 Ordinance No. 6360 on April 18, 2011, as amended by Ordinance No. 6403, adopted on February 21, 2012, and amended by Ordinance No. 6406 adopted on April 16, 2012 be and the same hereby is extended and shall remain in full force and effect until April 22, 2014, reading as follows: Chapter 18.56 SIGNS1 Sections: 18.56.010 Intent. 18.56.020 Definitions. 18.56.025 Real estate signs. 18.56.030 General provisions, all districts. 18.56.040 Regulation by district. 18.56.050 Administrative provisions. 18.56.060 Deviations, variances and appeals. 18.56.070 Liability. 18.56.080 Conflicts repealed. 18.56.010 Intent. The overall purpose of this chapter is to enhance and maintain the aesthetic character, to promote the public health, safety and general welfare, and to increase the effectiveness of visual communication in the city. This chapter is also intended to avoid visual clutter that may adversely impact traffic and pedestrian safety, or be adverse to property values, business opportunities and the city’s appearance and to prevent and abate public nuisances. The purpose of this chapter is implemented by controlling the construction, location, use and maintenance of all signs and sign structures. It is also the intent of this chapter to afford noncommercial speech the same or greater protection afforded commercial speech and to not regulate noncommercial speech to a stricter standard than commercial speech. This chapter is further intended to support local businesses in the city and the city’s overall economy by providing additional and increased opportunities for the use and siting of temporary and portable signage subject to conditions, including but not limited to time, size, location and placement. (Ord. 6406 § 1, 2012; Ord. 6403 §§ 1, 2, 2012; Ord. 6360 § 2, 2011; Ord. 6353 § 2, 2011; Ord. 6327 § 2, 2010; Ord. 6263 § 2, 2009; Ord. 5993 § 1, 2006; Ord. 4773 § 1, 1995; Ord. 4229 § 2, 1987.) 18.56.020 Definitions. The following definitions are specific to this chapter and are to be used only for the implementation of this chapter: A. “Animated sign” means any sign that flashes or simulates motion with an electronic or manufactured source of supply or contains wind-actuated motion DI.B Page 132 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 4 of 24 (except for flags and banners). An animated sign may also be a sign that meets the definition of “changing message center” or “revolving sign.” B. “Banner” means a temporary sign constructed of fabric, vinyl, or other durable material; which is not the primary identification for the organization, event or product advertised; and which is primarily promotional in nature. C. “Billboard” means a large outdoor advertising sign containing a message, commercial or otherwise, unrelated to the use or activity on the property on which the sign is located and/or to any use or activity in the immediate area (such as is the case with an off-premises sign) and which is customarily leased for commercial purposes. The approximate size of the billboard faces range from 12 to 14 feet in height and 24 to 48 feet in width. D. “Changing message center” means an electronically controlled message center that displays different copy changes on the same lamp bank. E. “Directional sign” means a sign which is located to guide or direct pedestrian or vehicular traffic to parking entrances, exits, and service areas, and may not exceed six square feet in area or 10 feet in height. For projects that have parking lots in excess of 500 spaces, the sign area may be 10 square feet and the sign height 15 feet. F. “Double-faced sign” means a sign with two faces. G. “Electrical sign” means a sign or sign structure in which electrical wiring, connections, and/or fixtures are used as part of the sign proper. H. “Facade” means the entire building front, or street wall face, including grade to the top of the parapet or eaves, and the entire width of the building elevation. I. “Flashing sign” means an electrical sign or a portion thereof which changes light intensity in a sudden transitory burst, or which switches on and off in a constant pattern in which more than one-third of the nonconstant light source is off at any one time. J. “Freestanding sign” means a sign that meets the definition of “ground sign” (also commonly referred to as a monument sign), or “pole sign.” Signs attached to fences or other structures that are not defined as buildings will be considered freestanding signs. K. “Frontage” means the measurement, in linear feet, of the length of the property line for a single-tenant building or length of leased building frontage for multitenant buildings or multibuilding complexes. L. “Grade” means the relative existing ground level in the immediate vicinity of the sign. M. “Ground sign” means a sign attached to the ground and supported by the ground or a built-up landscaped area such that the sign appears solid with the ground. The height of a ground sign shall be measured from the surrounding grade. Also commonly referred to as a monument sign. N. “Identification sign” means a sign containing the name of the business establishment, occupant of the building or tenant space and/or address of the premises. O. “Incidental sign” means a sign that is generally informational and of a noncommercial nature intended primarily for the convenience of the public and having a maximum area of two square feet. Incidental signs include, but are not limited to: signs designating restrooms, hours of operation, entrances and exits to DI.B Page 133 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 5 of 24 buildings and parking lots, help wanted, public telephones, etc. Also included are property control and warning signs such as “no trespassing,” “no dumping,” etc., and plaques, tablets or inscriptions which are an integral part of a building. P. “Mansard roof” means a sloped roof or roof-like facade architecturally able to be treated as a building wall. Q. “Marquee” means a permanent structure attached to, supported by, and projecting from a building and providing protection from the weather elements. For the purpose of this chapter, a freestanding, permanent roof-like structure providing protection from the elements, such as a service station gas pump canopy, will also be considered a marquee. The term “marquee” also includes canopy. R. “Marquee sign” means any sign which forms part of or is integrated into a marquee and which does not extend horizontally beyond the limits of such marquee. For the purpose of this chapter, a marquee sign will be considered as a wall sign. S. “Median sign” means a sign that is placed within the median of a public street. T. “Multiple-building complex” means a group of commercial or industrial structures, developed as a group either simultaneously or in phases, with more than one building per parcel. U. “Multiple-tenant building” means a single structure housing more than one retail business, office or commercial venture but not including residential apartment buildings, which share the same lot, access and/or parking facilities. V. “On-premises sign” means a sign which carries advertisements incidental to a lawful use of the premises on which it is located, including signs indicating the business transacted, services rendered, goods sold or produced on the premises, name of the person, firm or corporation occupying the premises. W. “Off-premises sign” means any sign which advertises an establishment, merchandise, service, goods, or entertainment which is sold, produced, and manufactured, or furnished at a place other than on the property on which said sign is located. X. “Parapet” means a false front or wall extension above the roofline. Y. “Perimeter” means a square or rectangle required to enclose the sign area. Z. “Portable sign” means any sign made of any material, including paper, cardboard, wood or metal, which is capable of being moved easily and is not permanently affixed to the ground, structure or building. This also includes sidewalk or sandwich board signs, except those worn by a person. AA. “Premises” means the real estate as a unit, which is involved by the sign or signs mentioned in this chapter. BB. “Projecting sign” means a sign which is attached to a structure or building wall in such a manner that the leading edge extends more than 16 inches beyond the surface of said structure or wall but does not extend more than five feet beyond the property line, extends no more than six inches above any roofline, and meets all standards for ground clearance. Signs that meet the definition of “marquee sign” or “suspended sign” will not be considered a “projecting sign.” DI.B Page 134 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 6 of 24 CC. “Real estate sign” means a portable sign erected by the owner, or the owner’s agent, advertising the real estate upon which the sign is located for rent, lease or sale. DD. “Revolving sign” means any sign that rotates or turns in motion by electrical or mechanical means in a circular pattern. EE. “Roof sign” means a sign erected upon or above a roof or parapet of a building or structure. Mansard roof signs shall be considered as wall signs. Roof signs may not extend more than five feet in height above the roof. FF. “Sign” means any visual communication device, structure, or fixture which is visible from any right -of-way intended to aid a land use in promoting the sale or identification of a product, good or service using graphics, symbols, or written copy. For the purpose of this chapter, a sign shall not be considered to be building or structural design. It shall be restricted solely to graphics, symbols, or written copy that is meant to be used in the aforementioned way. This definition shall include inflatable signs, balloons or other similar devices. GG. “Sign area” means: 1. The total area of a sign visible from any one viewpoint or direction, excluding the sign support structure, architectural embellishments, or framework that contains no written copy, and includes only one side of a double-faced sign. 2. Individual letter signs using a wall as the background without added decoration or change in wall color shall be calculated by measuring the perimeter enclosing each letter. The combined total area of each individual letter shall be considered the total area of the sign. 3. Module signs consisting of more than one sign cabinet shall be computed by adding together the total area of each module. 4. Perimeter of sign area shall be established by the smallest rectangle enclosing the extreme limits of the letter module or advertising message being measured. HH. “Sign height” means the vertical distance measured from the adjacent grade to the highest point of the sign. II. “Sign structure” means any structure that supports or is capable of supporting any sign as defined in this chapter. A sign structure may be a single pole or may or may not be an integral part of the building or structure. JJ. “Single-tenant building” means a commercial building or structure that contains one enterprise or occupant. Buildings within a multibuilding complex may not be considered a single-tenant building. KK. “Special event signage” means temporary signs including posters, flags, pennants, and inflatable materials; which are not the primary identification for the organization, event or product advertised; and which are primarily intended for short-term promotional periods. LL. “Suspended sign” means a sign that is attached to and suspended from a marquee or canopy, and subject to right-of-way and clearance regulations. MM. “Temporary sign” means any sign or advertising display constructed of wood, vinyl, cloth, canvas, light fabric, paper, cardboard, or other light materials, with or without frames, intended to be displayed for a limited time only. This definition shall include inflatable signs. DI.B Page 135 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 7 of 24 NN. “Traffic hazard” means any sign which does not meet city standards for clear zone or sight distance or which does not meet the requirements of the Americans with Disabilities Act. OO. “Wall sign” means a sign attached or erected parallel to and extending not more than 16 inches from the facade or face of any building to which it is attached and supported through its entire length, with the exposed face of the sign parallel to the plane of said wall or facade. “Window signs” which do not meet the definition of a “temporary sign” shall be considered as wall signs. PP. “Window sign” means a sign located inside or affixed to windows of a building, whether temporary or permanent, lighted or unlighted, which may be viewed from the exterior of the building. QQ. “Feather banner or sign” means a fabric sign with printed advertisement on one or two faces that is either stationary or rotates and is attached on one side to a metal pole or stake that is placed in the ground or attached to a secure object. RR. “Off-premises directional sign” means a sign located on private property or in the public right-of-way as authorized that directs or guides persons to an establishment, merchandise, service, goods, or entertainment which is sold, produced, and manufactured, or furnished at a place other than on the property or public right-of -way on which said sign is located. (Ord. 6406 § 1, 2012; Ord. 6403 §§ 3, 4, 2012; Ord. 6360 § 2, 2011; Ord. 6353 § 4, 2011; Ord. 6327 § 4, 2010; Ord. 6263 § 4, 2009; Ord. 6166 § 1, 2008; Ord. 5993 § 1, 2006; Ord. 4705 § 2, 1994; Ord. 4229 § 2, 1987.) 18.56.025 Real estate signs. No sign permit is required, except as provided in subsection F of this section. All exterior real estate signs must be of wood or plastic or other durable material. The permitted signs are as follows: A. Residential “for sale” and “sold” signs: such signs shall be limited to one sign per street frontage not to exceed five square feet in sign area per side, placed entirely on the property for sale, and not to exceed a height of seven feet. B. Residential directional “open house” signs: such signs shall be limited to one sign per street frontage on the premises for sale and three off-premises signs. However, if a broker/agent has more than one house open for inspection in a single development or subdivision, he/she is limited to four off-premises “open house” signs in the entire development or subdivision. Such signs are permitted only during daylight hours and when the broker/agent or seller or an agent is in attendance at the property for sale. No such sign shall exceed five square feet in sign area per side. The sign may be placed along the periphery of a public right-of-way, provided it does not interfere with traffic safety, but it may not be attached to a utility pole or traffic safety device. C. Undeveloped commercial and industrial property “for sale or rent” signs: one sign per street frontage advertising undeveloped commercial and industrial property for sale or for rent is permitted while the property is actually for sale or rent. The sign shall not exceed 32 square feet in sign area per side and eight feet in height. D. Developed commercial and industrial property “for sale or rent” signs: one sign per street frontage advertising a commercial or industrial building for DI.B Page 136 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 8 of 24 rent or sale is permitted while the building is actually for rent or sale. If one face of the building is less than 10 feet from the building line, the sign shall be placed on the building or in a window. The sign shall not exceed eight feet in height; if freestanding, it shall be located more than 15 feet from any abutting property line and a public right-of-way line. Said sign shall not exceed 32 square feet in sign area per side. E. Undeveloped residential property “for sale” signs: one sign per street frontage advertising undeveloped residential property for sale is permitted not exceeding 32 square feet in area per side, nor exceeding a height of eight feet. F. Additional signs: the planning and development director may grant written authorization to allow temporary off-premises signs in addition to those permitted above. A no fee permit shall be applied for prior to installing any signage. 1. The size of these signs shall be determined by the planning and development director based on factors including but not limited to surrounding land uses, sight distance and traffic safety, but in no instances shall the height of the sign exceed eight feet and the total sign face area exceed 64 square feet. Notice of adjacent property owners shall not be required. 2. Such additional signs may be used to advertise open houses, to advertise properties for sale, lease or rent, to provide directions to new developments, or similar purposes. Such signs may be placed within the public right-of-way, provided they do not interfere with traffic safety, but they may not be attached to utility poles or traffic safety devices. For the placement of signs within the public right-of-way, the planning and development director shall consult with the city engineer, police chief, risk manager and other staff as appropriate regarding the placement, size and number of signs that may be permissible within the public right-of-way and may require hold harmless agreements or similar legal instrument prior to sign placement as a condition of authorization. 3. The planning and development director shall determine the number and locations of such signs, and the period during which they may be displayed. The planning and development director shall take into account the number of existing signs in any proposed location, and may limit or prohibit new ones so as to prevent a traffic safety hazard or a detrimental effect on neighboring property. 4. Additional signs are only permitted for developments within the city limits. Advertisement of projects that are outside the city limits but place signs within the city limits is prohibited. 5. If an applicant does not follow the above provisions, then that applicant is not permitted to place any additional real estate signs for any project they may have within the city limits. (Ord. 6406 § 1, 2012; Ord. 6360 § 2, 2011; Ord. 6287 § 2, 2010; Ord. 5993 § 1, 2006.) 18.56.030 General provisions, all districts. A. Community Signs. The planning, building and community director may approve and permit to be erected entrance signs, at or near the city limits, on city public right-of-way or on privately owned parcels with the owner’s permission, on which may be listed institutional names, service clubs or organizations or points of interest or similar public information. Right-of-way use permits may be required DI.B Page 137 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 9 of 24 for signs located in the public right-of-way, except as permitted by subsection (B)(1), (B)(2), I or J of this section. B. Temporary Signs. 1. Special event signage may be allowed in the RO, RO-H, CN, C-1, C-2, C-3, DUC, BP, LF, M-1, M-2, EP and the nonresidential used properties in the Terrace View District and the PUD-Lakeland Hills South subject to obtainment of temporary sign permit authorization from the city and compliance with the following as applicable: a. The area of any single sign shall not exceed 30 square feet; b. Special event signs as authorized herein shall not have the following: i. Illumination of any kind; ii. Strobing or blinking or flashing lights; iii. Electrical animation; iv. Changeable reader copy, electronic or manual; c. Special event signage shall not exceed the maximum height limitations of the underlying zoning district; d. Special event signs may have spinning elements attached to them including but not limited to flags or pennants or balloons or windsocks attached to them; provided, that they do not at any time constitute a traffic safety or pedestrian safety hazard; e. Balloons and windsock special event signage shall not be authorized to be placed in the public rights-of-way or on-site landscape areas or off-site on another private parcel of land that does not contain the business or service being advertised; f. Flag and pennant special event signage may be authorized to be placed in the public rights-of-way; provided, that placement in the public rights-of-way does not constitute a traffic safety or pedestrian safety hazard and does not create nonconformance to the Americans with Disabilities Act; g. Flag and pennant special event signage may be authorized to be placed in on-site landscape areas and off-site on another private parcel of land that does not contain the business or service being advertised; provided, that placement in on-site landscape areas does not impede sight distance and that off-site placement on another property has received prior property owner authorization. 2. Banners may be allowed in the RO, RO-H, CN, C-1, C-2, C-3, DUC, BP, LF, M-1, M-2, EP and the nonresidential used properties in the Terrace View District and the PUD-Lakeland Hills South, subject to obtainment of temporary sign permit authorization from the city and compliance with the following: a. The area of any single banner used by a single business on a site shall not exceed 32 square feet; provided, that banners crossing roadways as approved by the city shall not exceed 120 square feet. b. For multitenant buildings and/or multibusiness complexes, each business shall be authorized to have a banner; provided, that the size of each banner shall be limited to maximum of 32 square feet; provided, that banners crossing roadways as approved by the city shall not exceed 120 square feet. c. Banners as authorized herein shall not have the following: i. Illumination of any kind; ii. Strobing or blinking or flashing lights; iii. Electrical animation; DI.B Page 138 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 10 of 24 iv. Changeable reader copy, electronic or manual. d. Banner signage shall not exceed the maximum height limitations of the underlying zoning district. e. Banners may have spinning elements attached to them including but not limited to flags or pennants or balloons or windsocks attached to them; provided, that they do not at any time constitute a traffic safety or pedestrian safety hazard. f. Banners may be authorized to be placed in the public rights-of-way; provided, that placement in the public rights-of-way does not constitute a traffic safety or pedestrian safety hazard or does not create nonconformance to the Americans with Disabilities Act. g. Banners may be authorized to be placed in on-site landscape areas and off-site on another private parcel of land that does not contain the business or service being advertised; provided, that placement in on-site landscape areas does not impede sight distance and that off-site placement on another property has received prior property owner authorization. C. Civic Events. Street banners may be permitted subject to approval and installation in accordance with rules and procedures established by the city of Auburn public works department. D. Sign Lighting Provisions. 1. All lighting shall be arranged to reflect away from any residential zone. No person shall construct, establish, create or maintain any stationary exterior lighting or illumination system or any interior system which is intended to be viewed from a street, highway or other public thoroughfare used for vehicular traffic which system contains or utilizes: a. Any exposed incandescent lamp with wattage in excess of 25 watts; b. Any exposed incandescent lamp with a metallic reflector; c. Any exposed incandescent lamp with an external reflector; d. Any revolving beacon light; e. Any continuous or sequential flashing operation, except as allowed for changing message center signs in subsection F of this section. 2. The provisions of subsection (D)(1) of this section shall not apply to: a. Lighting systems owned or controlled by any public agency for the purpose of directing or controlling navigation, traffic, or highway or street illumination; b. Aircraft warning lights. E. Construction Provisions, Sight Distance, Exposed Angle Iron and Wire. 1. Each sign shall be adequately constructed in accordance with the requirements of the International Building Code, as amended; 2. Signs containing electrical circuitry shall meet the requirements of the National Electrical Code and all state laws, and shall include an approved testing lab sticker; 3. Signs must meet vehicular sight distance requirements established by the city engineer pursuant to the city of Auburn engineering design standards; 4. When a projecting sign is used, no angle irons, guy wires or braces shall be visible, except those that are an integral part of the overall design, such as decorative metals or woods, or unless they are required for safety. F. Changing Message Center Signs. Where permitted under this chapter, changing message center signs shall comply with the following requirements; DI.B Page 139 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 11 of 24 provided, that changing message center signs that only display time and temperature or similar public service information shall be exempt from these requirements. 1. Where Allowed. Changing message center signs shall only be allowed in the I, P-1, C-1, C-2, DUC, C-3, M-1 and M-2 zones. a. In the I and C-1 zones, changing message center signs shall only be allowed on frontages along a collector, minor or principal arterial street. b. In the I zone, no changing message center sign shall operate between the hours of 10:00 p.m. and 6:00 a.m. c. In the DUC zone, changing message center signs shall only be allowed when located adjacent and oriented to Auburn Way North/Auburn Way South street frontages. (For other sign standards for the DUC zone, see ACC 18.29.060(I).) 2. Number. No more than one changing message center sign per street frontage shall be permitted on each property. 3. Sign Face Area. Except in the I and P-1 zones, the changing message center shall not constitute more than 75 percent of a sign’s total sign face area. 4. Display. a. The display of the sign shall not change more rapidly than once every one and one-half seconds. b. No scrolling message shall require more than five seconds to be displayed in its entirety. 5. Light Levels. a. Changing message center signs shall have installed ambient light monitors and shall at all times allow such monitors to automatically adjust the brightness level of the sign based on ambient light conditions. b. At no time shall a changing message center sign be operated at a brightness level greater than the manufacturer’s recommended levels. c. All lighting shall be arranged to reflect away from any residential zone. The director shall have the authority to require a sign permit application to include information to ensure the intent of this requirement is met. d. The brightness level shall not exceed 8,000 nits when measured from the sign’s face at its maximum brightness during daylight hours and 500 nits when measured from the sign’s face at its maximum brightness between dusk and dawn. 6. On-Premises Advertising Only. Changing message center signs shall only advertise on-premises products and services, or display public service messages or messages on behalf of not-for-profit organizations. 7. Additional Requirements. A copy of the manufacturer’s operating manual shall be provided to the city upon request. 8. Amortization. All changing message center signs that do not comply with the requirements of subsections (F)(4) and (5) of this section shall be brought into compliance with those requirements by April 1, 2009. G. Change of Copy. The holder of a permit, for the duration thereof, shall have the right to change the advertising copy on the structure or sign for which the permit was issued without being required to pay any additional fees. H. Exemptions. Unless otherwise specified or unless expressly prohibited, it is not the intent of this chapter to regulate the following signs: DI.B Page 140 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 12 of 24 1. The flag of government or noncommercial institutions such as schools, with the poles treated as structures; 2. Official public notices, official court notices; 3. Incidental signs (see ACC 18.56.020(O), definitions); 4. Signs not visible from public right-of-way; 5. Lettering or symbols painted directly onto or flush-mounted magnetically onto an operable vehicle; 6. Painting, repainting, cleaning, repairing, and other normal maintenance unless structural or electrical changes are made; 7. Religious symbols not attached to a permitted sign; 8. Memorial signs or tablets, names of buildings, dates of erection and the like, which are incorporated into the building material and facade; 9. Signs required by law, traffic or pedestrian control signs, signs indicating scenic or historic points of interest, which are erected by or on the order of a public officer in the performance of his or her public duty; 10. Sculptures, fountains, mosaics, and design features which do not incorporate advertising or identification; 11. Temporary signs limited exclusively to noncommercial speech. I. Portable signs shall be allowed in the RO, RO-H, CN, C-1, C-3, BP, LF, M-1, M-2, EP and the nonresidential used properties in the Terrace View District and the PUD-Lakeland Hills South subject to obtainment of temporary sign permit authorization from the city and compliance with the following as applicable: 1. For single-tenant buildings and/or sites, one portable sign shall be allowed per building or property frontage, as applicable. 2. Each business in a multitenant building and/or multibuilding complex shall be limited to a maximum of one portable sign. 3. For multitenant buildings and/or multibuilding complexes that propose to place one or more portable signs within the on-site landscaped area at the intersection of two public or private streets or at a driveway intersection with a public or private street, compliance to the city’s minimum sight distance requirements shall be maintained at all times. 4. For multitenant buildings and/or multibuilding complexes that propose to place one or more portable signs along the property street frontage of a public or private street, the total number of allowable portable signs along said frontage shall be limited as follows to reduce the visual and aesthetic impact to the city: a. Zero through 25 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of three signs at any given time. b. Twenty-six through 50 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of four signs at any given time. c. Fifty-one through 75 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of five signs at any given time. d. Seventy-six through 100 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of six signs at any given time. DI.B Page 141 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 13 of 24 e. One hundred through 125 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of seven signs at any given time. f. One hundred twenty-six through 150 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of eight signs at any given time. g. One hundred fifty-one through 175 lineal feet of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of nine signs at any given time. h. One hundred seventy-six lineal feet and greater of public or private street frontage equals one portable sign every three lineal feet of street frontage up to a maximum of 10 signs at any given time. i. The planning director shall have the discretionary authority to authorize additional portable signs along a public or private street frontage when in his or her determination such allowance will not substantively impact the visual and/or aesthetic impact to the city and such allowance is warranted by physical site conditions or economic or business considerations or other factors as deemed reasonable by the planning director. 5. Portable signs shall not be located in one or more existing parking spaces on a development site. 6. Portable signs as authorized herein shall not have the following: a. Illumination of any kind; b. Strobing or blinking or flashing lights; c. Electrical animation; d. Changeable reader copy, electronic or manual. 7. Portable signs may have spinning elements including but not limited to flags or pennants or balloons or windsocks attached to them; provided, that they do not at any time constitute a traffic safety or pedestrian safety hazard. 8. Portable signs advertising a business or service not located on the same site shall be allowed to be located off-site from the business or service being advertised; provided, that prior property owner authorization has been obtained by said business operator or service provider. 9. Each portable sign shall have a maximum total sign size of 36 inches in height and 30 inches in width and be limited to two faces. 10. Portable signs shall be allowed in the public right-of-way; provided, that any and all signs are not placed within vehicle travel lanes or improved/unimproved vehicle shoulder areas or bicycle lanes, are not placed in front of or block access to marked bus transit stops, do not interfere with or impede pedestrian traffic or crossings and do not create nonconformance to the Americans with Disabilities Act. J. Off-premises directional signs shall be allowed in the RO, RO-H, CN, C- 1, C-2, C-3, DUC, BP, LF, M-1, M-2, EP, and the nonresidential used properties in the Terrace View District and the PUD-Lakeland Hills South subject to obtainment of temporary sign permit authorization from the city and compliance with the following as applicable: 1. Off-premises directional signs as authorized herein shall not have the following: a. Illumination of any kind; DI.B Page 142 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 14 of 24 b. Strobing or blinking or flashing lights; c. Electrical animation; d. Changeable reader copy, electronic or manual. 2. Off-premises directional signs may have spinning elements including but not limited to flags or pennants or balloons or windsocks attached to them; provided, that they do not at any time constitute a traffic safety or pedestrian safety hazard. 3. Off-premises directional signs may be authorized to be placed in the public rights-of-way; provided, that placement in the public rights-of-way does not constitute a traffic safety or pedestrian safety hazard and does not create nonconformance to the Americans with Disabilities Act. 4. Off-premises directional signs may be authorized to be placed in on-site landscape areas, or off-site on another private parcel of land that does not contain the business or service being advertised; provided, that placement in on- site landscape areas does not impede sight distance and that off-site placement on another property has received prior property owner authorization. 5. Off-premises directional signs shall not be located in one or more existing parking spaces on a development site. 6. Off-premises directional signs shall have a maximum sign face area of 12 inches by 24 inches and a total height of 42 inches inclusive of any wood, metal, plastic or other support and a maximum of two sign faces. K. Prohibited Signs. From and after the effective date of the ordinance codified in this chapter, it shall be unlawful for any person to erect or place within the city, except as otherwise authorized: 1. A swinging projecting sign; 2. Portable signs, except as permitted by ACC 18.56.025 (Real estate signs), 18.56.040(E) (C-2 district) and subsections (I)(1) through (10) of this section; 3. Banners, pennants, ribbons, streamers, spinners, rotating or blinking lights, strings of lights, or similar devices, except as permitted by subsection B of this section (Temporary Signs); 4. Flashing signs, except as permitted in subsection D of this section (Sign Lighting Provisions); 5. Changing message center signs, except as allowed in the I, P-1, C-1, C- 2, C-3, M-1 and M-2 zones; 6. Signs attached to, or placed on, a vehicle or trailer parked on private or public property that is not associated with the business advertised on said sign(s). This provision is not to be construed as prohibiting the identification of a firm or its principal products on a vehicle used in the normal course of business. This does not include automobile for sale signs or signs attached to franchised buses or taxis; 7. Private signs placed in or on a public right-of-way, except for as expressly permitted by this chapter; 8. Any sign which constitutes a traffic hazard or detriment to traffic safety by reason of its size, location, movement, coloring, or method of illumination, or by obstructing the vision of drivers, or detracting from the visibility of any official traffic control device by diverting or tending to divert the attention of drivers of moving vehicles from traffic movement on streets, roads, intersections, or access DI.B Page 143 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 15 of 24 facilities. No sign shall be erected so that it obstructs the vision of pedestrians by glare or method of illumination or constitutes a hazard to traffic. No sign may use words, phrases, symbols or characters in such a manner as to interfere with, mislead, or confuse traffic; 9. Any sign or advertising structure or supporting structure that is torn, damaged, defaced or destroyed; 10. Signs attached to poles installed by governmental agencies, utility poles, trees, rocks or other natural features; 11. Signs attached to benches, garbage cans, or other street furniture located within the public right-of-way; 12. Rotating signs; 13. Billboards; 14. Any sign which does not structurally or materially conform to the requirements of the city’s adopted International Building Code. L. Nonconforming Signs. Permanent signs established legally prior to the adoption of the ordinance codified in this chapter that do not conform to the regulations of this chapter with regard to number, size, height or location shall be allowed to remain as legal nonconforming signs except as follows: 1. Whenever a new building replaces the principal building. 2. When there is an expansion of an existing building, the requirements of this section shall apply only if there is an increase in floor area of 25 percent or more (including the cumulative increase of previous expansions after the effective date of the ordinance amending this section). 3. Whenever a nonconforming use is replaced by a conforming use, the requirements of this section shall apply in full to the new use if and only if there is a change in required signage due to the zoning district. 4. Any sign, including the sign structure, now or hereafter existing which no longer advertises a bona fide business conducted or a product sold. Such sign(s) shall be taken down and removed by the owner, agent or person having the beneficial use of the land, building or structure upon which such sign may be found within 90 days after written notification from the building official. M. Master Sign Plans Authorized. The planning, building and community director has the authority to require a master sign plan to ensure a consistent and coordinated signage scheme for development proposals. In approving master sign plans under the provisions of this subsection, the director has the authority to approve signage schemes that allow for signs greater in area and height than allowed in the particular zone in which the development is located when a coordinated signage scheme is used. Master signage plans shall be recorded. N. Maintenance and Safety. All permanent, temporary and portable signs and components thereof must be maintained in good repair and in a safe, neat, clean and attractive condition. Failure to maintain a sign(s) in accordance with this subsection shall be subject to the code compliance provisions of the Auburn City Code. (Ord. 6406 § 1, 2012; Ord. 6403 §§ 5, 6, 2012; Ord. 6363 § 5, 2011; Ord. 6360 § 2, 2011; Ord. 6353 § 6, 2011; Ord. 6327 § 6, 2010; Ord. 6287 § 2, 2010; Ord. 6263 § 6, 2009; Ord. 6166 § 2, 2008; Ord. 5993 § 1, 2006; Ord. 5342 § 2, 2000; Ord. 4705 § 2, 1994; Ord. 4229 § 2, 1987.) 18.56.040 Regulation by district. DI.B Page 144 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 16 of 24 A. R-R, R-S, LHRS, R-1, LHR1, R-2, LHR2, R-3, LHR3, R-4, LHR4, R- MHP, LHRMHP Zoning Districts (Nonresidential Uses, Except as Noted). 1. Residential entry monument: a cumulative area of 50 square feet or 10 feet in height (highest point of sign structure) not to exceed two per entrance; provided, that no sign exceeds 32 square feet in area. 2. Maximum sign area of all signs is 40 square feet per frontage. 3. Freestanding Signs. a. Total number permitted: one per frontage not to exceed two total freestanding signs per property. b. Maximum height: 10 feet. c. Maximum area: 32 square feet per face, calculated at a rate of one square foot of sign area for every three lineal feet of frontage. The minimum entitlement for freestanding signs shall be one 16-square-foot sign for those sites with frontages less than 48 feet. 4. Wall Signs (for Building or Tenant Space). a. Total number permitted: one per frontage not to exceed two total wall signs per building. b. Maximum area: 32 square feet, calculated at a rate of one square foot of sign area for every three lineal feet of frontage. The minimum entitlement for wall signs shall be one 16-square-foot sign for those sites with frontages less than 48 feet. 5. Signs may be indirectly illuminated only. B. RO, RO-H, C-N, C-1, LHC1, BP Zoning Districts (Nonresidential Uses). 1. Maximum sign area of all signs is 150 square feet per frontage. 2. Freestanding Signs. a. Total number permitted: one per frontage not to exceed two total. b. Maximum height: 22 feet, 10 feet in the RO zone. c. Maximum area: 100 square feet per face, 75 square feet per face in the RO zone, calculated at a rate of one square foot of sign area for every two lineal feet of frontage. Minimum entitlement for freestanding signs shall be one sign at 32 square feet for those sites with less than 64 feet of frontage. d. If permitted, the second freestanding sign shall not exceed 50 percent of the area allowed for a single freestanding sign and 150 feet measured in a straight-line distance must separate multiple pole signs. 3. Wall Signs (for Building or Tenant Space). a. Total number permitted: one per frontage. b. Maximum area: 100 square feet, calculated at a rate of one square foot of sign area for every 1.5 lineal feet of frontage. For multitenant buildings where freestanding signage contains the name of not more than one tenant business (e.g., a prime tenant name or a shopping center name), an additional 25 percent of wall signage per tenant space shall be allowed. This increase in signage shall not apply to minimum entitlement for wall signs, which shall be one sign at 16 square feet. c. Signs may be directly or indirectly illuminated. 4. Suspended Signs. a. Total number permitted: one per entrance. b. Maximum area: six square feet per face. c. Minimum clearance is eight feet from sign to grade. DI.B Page 145 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 17 of 24 5. Projecting Signs. a. Not permitted in C-N, RO or RO-H. b. Total number permitted: one in lieu of a permitted freestanding sign. c. Maximum height: height requirement of the zoning district. d. Maximum area: 50 percent of the area allowed for single freestanding signs. C. P-1, LHP1, I, LHI Zones. 1. Freestanding Signs. a. Total number permitted: one per frontage not to exceed two total. b. Maximum height: 18 feet. c. Maximum area: 80 square feet per face, calculated at a rate of one square foot of sign area for every two lineal feet of frontage. The minimum entitlement for freestanding signs is one sign at 32 square feet. d. If permitted, the second freestanding sign shall not exceed 50 percent of the area allowed for a single freestanding sign and 150 feet measured in a straight-line distance must separate multiple pole signs. e. For projects, parcels or complexes that have a single street frontage and more than 300 feet of street frontage, a changing message center sign may be permitted for a total of two signs per frontage subject to the following: i. Only one changing message center is provided. ii. Multiple signs are separated by at least 150 feet. iii. The combined area of the two signs does not exceed 120 square f eet in size and neither sign is greater than 80 square feet in size. 2. Wall Signs (for Building or Tenant Space). a. Total number permitted: two per street frontage. b. Maximum area: 50 square feet for total of all wall signs per frontage. c. Signs may be directly or indirectly illuminated. D. LF, M-1, M-2 Zoning Districts. 1. Maximum sign area of all signs is 150 square feet/frontage. 2. Freestanding Signs. a. Total number permitted: two per frontage not to exceed four total. b. Maximum height: 30 feet. c. Maximum area: 125 square feet per face, calculated at a rate of one square foot of sign area for every two lineal feet of frontage. Minimum entitlement for freestanding signs is 32 square feet for those sites without 64 feet of frontage. d. The total area of freestanding signs on any given frontage shall not exceed the area allowed for a single freestanding sign. e. The maximum height of signs located on a second or third frontage shall be 20 feet. f. Multiple freestanding signs must be separated by 150 feet measured in a straight-line distance. 3. Wall Signs (for Building or Tenant Space). a. Total number permitted: one per frontage. b. Maximum area: 100 square feet, calculated at a rate of one square foot of sign area for every 1.5 lineal feet of frontage. 4. Projecting Signs. a. Total number permitted: one in lieu of a permitted freestanding sign. b. Maximum height: height requirement of the zoning district. DI.B Page 146 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 18 of 24 c. Maximum area: 50 percent of the area allowed for single freestanding sign. E. C-2 Zoning District. 1. Maximum sign area of all signs is 200 square feet. 2. Hanging signs that are designed to display the availability of a specific product in a business, limited to three square feet and no more than two such signs per business, shall be considered permanent signs, but shall not be calculated as part of the maximum allowed signage. 3. Freestanding Signs. a. Freestanding signs are not allowed on properties abutting or oriented toward Main Street. b. Total number permitted: one per frontage not to exceed two total. c. Maximum height: 20 feet. d. Maximum area: 75 square feet per face, calculated at a rate of one square foot of sign area for each lineal foot of frontage. Minimum entitlement for freestanding signs shall be one sign at 32 square feet. 4. Wall Signs. a. Total number permitted: one per frontage. b. Maximum area: 150 square feet, calculated at a rate of one square foot of sign area for every one lineal foot of frontage. For multitenant buildings where freestanding signage contains the name of not more than one tenant business (e.g., a prime tenant name or a shopping center name), an additional 25 percent of wall signage per tenant space shall be allowed. This increase in signage shall not apply to minimum entitlement for wall signs, which shall be one sign at 16 square feet. 5. Suspended Signs. One double-faced suspended sign, not exceeding three square feet per face, may be allowed for each business entrance. There shall be a minimum of eight feet of clearance between the grade and the sign. 6. Portable Signs. One portable sign may be allowed for each business entrance, not to exceed one portable sign per building frontage, subject to the following: a. May be placed within public right-of-way subject to the guidelines provided by the planning and development director in consultation with the city engineer such that sign does not interfere with pedestrian or vehicular traffic and conforms to the requirements of the Americans with Disabilities Act. b. May not exceed 36 inches in height and 30 inches in width and be limited to two faces. c. May be displayed during business hours only. d. Must be constructed of either wood or another sturdy material to ensure stability in the wind. e. May not move, spin, flash, or otherwise be animated. f. Shall meet applicable supplemental design requirements of the Auburn downtown association. 7. Supplemental Sign Standards, C-2 Zone. a. Sign Design and Construction. i. All signs, other than temporary signs, shall be made of professional, durable materials such as wood, metal, and/or glass. DI.B Page 147 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 19 of 24 ii. Signs that are indirectly illuminated shall have their light sources shielded from view. iii. Internally illuminated signs are not permitted abutting or oriented toward Main Street. b. Sign Placement. i. Signs shall be oriented toward pedestrian visibility and shall be positioned at such a height as to be readable by pedestrians. ii. Externally mounted wall signs shall not be mounted so as to block building windows. F. C-3 Zoning District. 1. Freestanding Signs. a. Total number permitted: two per frontage not to exceed four total. b. Maximum height: 30 feet. c. Maximum area: 200 square feet, calculated at a rate of one square foot of sign area for every two lineal feet of frontage; provided, that the maximum size of any sign does not exceed 125 square foot per face. The minimum entitlement for freestanding signs is 32 square feet for those sites without 64 feet of frontage. d. The total area of freestanding signs on any given frontage shall not exceed the area allowed for a single freestanding sign. e. The maximum height of signs located on a second or third frontage shall be 20 feet. 2. Wall Signs (for Building or Tenant Space). a. Maximum area: 125 square feet, calculated at a rate of one square foot of sign area for every 1.5 lineal feet of frontage. 3. Projecting Signs. a. Total number permitted: one in lieu of a permitted freestanding sign. b. Maximum height: height requirement of the zoning district. c. Maximum area: 50 percent of the area allowed for single freestanding sign. 4. Suspended Signs. a. Total number permitted: one. b. Maximum placement height: 25 feet. c. Maximum area: six square feet per face. d. Minimum clearance is eight feet from sign to grade. 5. Off-Premises Signs. a. Total number permitted: one per business and one per parcel. b. Location: off-premises sign must be located in a zone that permits off- premises signs. c. Maximum height: 20 feet. d. Maximum area: 50 percent of the area allowed for single freestanding sign, calculated using the feet of frontage of the site where the sign is located. e. Must be within 750 feet of the business being advertised. f. Must be separated from any existing pole sign a minimum distance of 150 feet measured in a straight-line distance. g. Sign can be no more than two faces. h. Signs may be directly or indirectly illuminated. G. EP Zoning District. 1. Maximum sign area of all signs is 150 square feet per street frontage. DI.B Page 148 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 20 of 24 2. Freestanding Signs. a. Freestanding signs shall be limited to ground signs. b. Total number permitted: one per frontage not to exceed two total. c. Maximum height: 10 feet. d. Maximum area: 100 square feet per face, calculated at a rate of one square foot of sign area for every two lineal feet of frontage. Minimum entitlement for freestanding signs is 32 square feet for those sites with less than 64 feet of frontage. e. Multiple freestanding signs must be separated by 150 feet measured in a straight-line distance. f. Minimum Yard Setbacks. i. Directly illuminated signs: 10 feet; ii. Indirectly illuminated signs: five feet. 3. Wall Signs (for Building or Tenant Space). a. Total number permitted: one per frontage. b. Maximum area: 100 square feet, calculated at a rate of one square foot of sign area for every 1.5 lineal feet of frontage. For multitenant buildings where freestanding signage contains the name of not more than one tenant business (e.g., a prime tenant name), an additional 25 percent of wall signage per tenant space shall be allowed. This increase in signage shall not apply to minimum entitlement for wall signs, which shall be one sign at 16 square feet. (Ord. 6406 § 1, 2012; Ord. 6360 § 2, 2011; Ord. 6287 § 2, 2010; Ord. 6036 § 4, 2006; Ord. 5993 § 1, 2006; Ord. 4229 § 2, 1987.) 18.56.050 Administrative provisions. A. Permits Required. Except as provided in subsection B of this section, no signs shall hereafter be erected, re-erected, constructed, altered, or maintained except as provided by this chapter and, when required, a building permit for the same has been issued by the building official. A separate permit shall be required for a sign or signs for each business entity and/or a separate permit shall be required for each group of signs on a single supporting structure. 1. Application for Permits. Application for sign permits shall be made to the building official on a form as provided by the building division. Such application shall require: a. Name of business and address where work is to be performed. b. Name and address of property owner. c. Name and title of the person completing the application. d. Name and address, telephone number of the person or firm doing the work and preferably the owner of said establishment. e. Washington contractor’s registration number, industrial use permit number, sales tax number. f. A site plan showing location of the sign in relation to buildings, property lines and street right-of-way including the size and location of all existing signs on the property. g. A scale drawing of the proposed sign or sign revision showing size, height, copy, structural and footing details, and material specifications. h. A description of work to be performed and type of sign. DI.B Page 149 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 21 of 24 i. Electrical load with name of electrical contractor responsible for installation of service feed wires if other than sign contractor. j. Structural engineer’s stamp required on those signs and sign structures subject to wind and seismic forces. 2. Revocation of Permit. The building official may, in writing, suspend or revoke a permit issued under the provisions of this chapter whenever the permit is issued in error or on the basis of incorrect information supplied, or in violation of any ordinance or regulation or any of the provisions of this chapter. 3. Permit Fee Schedule. The fees prescribed in the city’s fee schedule must be paid to the city for each sign installation for which a permit is required by this chapter and must be paid before any such permit is issued by the building official. Fees for building permits for each sign erected, installed, affixed, structurally altered, relocated, or created by painting shall be set in accordance with the city’s fee schedule. 4. Sign permits shall be processed in accordance with the relevant timelines and procedures identified in ACC Title 14, Project Review. B. Interpretation. In all applications for permits where a matter of interpretation arises, the most restrictive definition shall prevail. (Ord. 6406 § 1, 2012; Ord. 6360 § 2, 2011; Ord. 5993 § 1, 2006; Ord. 4705 § 2, 1994; Ord. 4229 § 2, 1987.) 18.56.060 Deviations, variances and appeals. A. The planning and development director may grant up to a 50 percent deviation to the provisions of this sign code related to sign height and sign area. In a petition for a deviation, the planning and development director shall have the power and duty to review, decide, grant, grant with conditions or deny the requested deviation. The planning and development director may grant a deviation from the provisions of this chapter only when the deviation is within 50 percent of the entitlement and all of the following findings of fact are met: 1. The literal interpretation and strict application of the provisions and requirements would cause undue and unnecessary hardship because of unique or unusual conditions pertaining to the specific building, parcel or property in question; and 2. The granting of the requested deviation would not be materially detrimental to the public welfare or injurious to the property or property owners in the vicinity; and 3. The granting of the deviation would not be contrary to the general objective and intent of this chapter, this title, or the comprehensive plan. B. An applicant requesting an administrative deviation under the provisions of this chapter shall submit the following, along with the required filing fee: 1. A letter in memorandum format outlining how the request is consistent with the criteria of this subsection. 2. A site plan that is accurately drawn to an engineered scale of one inch equals 40 feet, one inch equals 20 feet, one inch equals 10 feet that includes the following information: a. Boundaries and dimensions of the site, b. Location of buildings, parking areas and adjacent streets, DI.B Page 150 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 22 of 24 c. Graphic representations of all existing signs including their size, height and placement on the site, d. Graphic representation of the proposed sign(s) subject to the request, e. Building elevation showing the placement of the sign on that elevation, if applicable. C. The action of the planning and development director rejecting, approving or modifying any decision or application is a final administrative decision subject to appeal to the city’s hearing examiner. Appeals of administrative decisions with regard to this chapter shall be processed consistent with ACC 18.70.050. D. The planning and development director shall render a written decision on the requested deviation request within seven business days of submittal of all required elements and filing fee. E. Requests that exceed the 50 percent deviation or those not related to allowable sign height or sign area shall be processed as a variance in accordance with ACC 18.70.010. F. The planning and development director may allow for the repair or replacement of nonconforming signs that have a significant historical or cultural element or are integral components of a building roof or facade that has a significant historical or cultural element to which the sign is a contributing component. (Ord. 6406 § 1, 2012; Ord. 6360 § 2, 2011; Ord. 6287 § 2, 2010; Ord. 5993 § 1, 2006; Ord. 4229 § 2, 1987.) 18.56.070 Liability. This chapter shall not be constituted to relieve from or lessen the responsibility of any person owning, building, altering, constructing, removing or moving any sign in the city for damages to anyone injured or damaged either in person or property by any defect therein; nor shall the city, or any agent thereof, be held as assuming such liability by reason of permit or inspection authorized herein or a certificate of inspection issued by the city or any of its agents. (Ord. 6406 § 1, 2012; Ord. 6360 § 2, 2011; Ord. 5993 § 1, 2006; Ord. 4229 § 2, 1987. Formerly 18.56.110.) 18.56.080 Conflicts repealed. All sections or parts of sections of the municipal code, all ordinances and all resolutions or parts of resolutions, in conflict herewith, be and the same, are repealed to the extent of such conflict. (Ord. 6406 § 1, 2012; Ord. 6360 § 2, 2011; Ord. 5993 § 1, 2006; Ord. 4229 § 2, 1987. Formerly 18.56.120.) 1 Code reviser’s note: Section 2 of Ord. 6406 provides: “REVERSION OF PRIOR SIGN CODE. That effective on April 22, 2013, Chapter 18.56 of the Auburn City Code, shall revert to the language of the City of Auburn Sign Code as adopted in Ordinance No. 5993 on February 6, 2006, as amended by Ordinance No. 6403, adopted on February 21, 2012, or as otherwise provided by City Ordinance.” Section 2. REVERSION OF PRIOR SIGN CODE. That effective on April 22, 2014, Chapter 18.56 of the Auburn City Code, shall revert to the DI.B Page 151 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 23 of 24 language of the City of Auburn Sign Code as adopted in Ordinance No. 5993 on February 6, 2006, as amended by Ordinance No. 6403, adopted on February 21, 2012, or as otherwise provided by City Ordinance. Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 4. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 5. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law, and as provided herein. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ________________________________ PETER B. LEWIS, MAYOR ATTEST: DI.B Page 152 of 253 ----------------------------- Ordinance No. 6459 February 28, 2013 Page 24 of 24 _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ DI.B Page 153 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4920 Date: March 11, 2013 Department: Planning and Development Attachments: Res 4920 Exhibit A Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: At the February 11, 2013 Planning and Community Development Committee (PCDC) meeting, staff brought forward for discussion a proposed modification to the Park Impact Fee (PIF) for the urban center. At the conclusion of the discussion, the Committee was in favor of having a PIF at 50% of the rate for the urban center or $1,750.00 (rate for residential is $3,500.00). Since the February 11, 2013 PCDC meeting, staff has engaged in further conversations about additional incentives for developing within the urban center, and more specifically the Downtown Catalyst Area (see Exhibit A to Resolution No. 4920). The City of Auburn has previously taken many steps to promote redevelopment within Downtown Auburn such as preparation of an Environmental Impact Statement, exempting traffic impact fees for the four block Auburn Junction area, and investing in infrastructure improvements through the South Division Promenade and City Hall Plaza/Plaza Park projects. There is currently real and substantive interest from private sector development parties where additional incentives towards development can be the tipping point in whether a project can move forward. Through front end incentives now, redevelopment will provide future property tax and sales tax benefits to the City from properties that are currently undeveloped or underdeveloped. Resolution No. 4920 proposes to reduce the PIF by 75% or to $875.00 per residential unit, and reduce the planning, building, and engineering review fees also by 75%. The fee reduction would only apply to the parcels outlined in Section 3 of Resolution No. 4920 and shown in Exhibit A to Resolution No. 4920. The fee reduction also only applies to development projects that have received all necessary and required development approvals from the City including planning approval, environmental review approval, building permit approval, and engineering approval inclusive of facilities extension AUBURN * MORE THAN YOU IMAGINEDDI.C Page 154 of 253 agreement approval by the sunset date of December 31, 2013. The Planning and Community Development Committee reviewed and discussed Resolution No. 4920 at their March 7, 2013 meeting and recommended approval to the City Council. Reviewed by Council Committees: Planning And Community Development Other: Planning, Legal, Parks Councilmember:Backus Staff:Chamberlain Meeting Date:March 18, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 155 of 253 RESOLUTION NO. 4 9 2 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TEMPORARILY REDUCING BUILDING, PLANNING AND ENGINEERING RELATED FEES AND TEMPORARILY REDUCING PARK IMPACT FEES (PIF) FOR THE PERIOD FROM THE EFFECTIVE DATE OF THIS RESOLUTION THROUGH DECEMBER 31, 2013, FOR DEVELOPMENT PROJECTS ON CERTAIN REAL PROPERTY DESCRIBED HEREIN FOR WHICH COMPLETED APPLICATIONS HAVE BEEN SUBMITTED WHEREAS, the City of Auburn has previously taken substantive steps to promote redevelopment of Downtown Auburn including but not limited to the preparation of an Environmental Impact Statement (EIS), obtainment of a Regional Center designation from the Puget Sound Regional Council and the preparation and approval of design guidelines and standards, and WHEREAS, despite ongoing economic impacts from the Great Recession, there is current real and substantive interest from private sector development parties in the development of residential, retail and office development in Downtown Auburn, and WHEREAS, the City of Auburn desires to promote and incentivize private sector development investment in its downtown core to realize future property tax and sales tax benefits to the citizens of Auburn from currently undeveloped and underdeveloped properties in said downtown core, and WHEREAS, the City of Auburn City Council is able under current state and local regulations to make adjustments to certain fees charged to private sector development interests and more specifically to fees charged for building Resolution No 4920 February 26, 2013 Page 1 of 5DI.C Page 156 of 253 review, planning review and engineering review including the facility extension agreement process and for park impacts fees, and WHEREAS, the City of Auburn believes that the aforementioned fee adjustments will be a major factor in enticing private sector development interests to commit to developing on certain parcels in Downtown Auburn, and WHEREAS, the City of Auburn believes that the period of availability for the aforementioned fee adjustments should be limited to no later than December 31, 2013 and that such limitation will help spur near-term private sector development investment; and WHEREAS, there are certain "catalyst properties" in the Downtown Core whose redevelopment will in addition to increasing property and sales tax collections in the Downtown Core act as an impetus to future downtown development and redevelopment through a substantive increase in downtown residents and employees NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES as follows Section 1. That the City's Master Fee Schedule shall be modified to authorize a seventy-five percent reduction in fees charged by the City of Auburn for building review, planning review and engineering review inclusive of the facilities extension agreement process applicable only to those parcels of land specified as the "catalyst properties" in Section 3 Section 2. That the City's Master Fee Schedule shall be modified to authorize a seventy-five percent reduction in park impact fees (PIF) charged by Resolution No 4920 February 26, 2013 Page 2 of 5DI.C Page 157 of 253 the City of Auburn, applicable only to those parcels of land specified as the catalyst properties" in Section 3 Section 3 That the following parcels of land shall be considered "catalyst properties" (Exhibit "A") in the City's Downtown Core and shall be eligible for application of the aforementioned fee adjustments Parcel No 7815700115 Parcel No 7815700110 Parcel No 7815700095 Parcel No 7815700135 Parcel No 7815700240 Parcel No 7815700225 Parcel No 7815700250 Parcel No 7815700265 Parcel No 7815700380 Parcel No 7815700370 Parcel No 7815700390 Parcel No 7815700410 Parcel No 7815700325 Parcel No 7815700326 Parcel No 7815700327 Parcel No 7815700310 Parcel No 7815700305 Parcel No 7815700300 Resolution No 4920 February 26, 2013 Page 3 of 5DI.C Page 158 of 253 Parcel No 7815700295 Parcel No 7815700290 Parcel No 7815700285 Parcel No 7815700280 Parcel No 7815700075 Parcel No 7815700070 Parcel No 7815700047 Parcel No 7815700030 Parcel No 7815700020 Parcel No 7815700015 Parcel No 7815700005 Parcel No 0492000460 Parcel No 0492000461 Parcel No 0492000463 Section 4. That the modifications to the City's Master Fee Schedule shall only be made available to those development projects on the aforementioned catalyst properties" that have received all necessary and required development approvals from the City including planning approval, environmental review approval, building permit approval and engineering approval inclusive of facilities extension agreement approval Section 5. That the modifications to the City's Master Fee Schedule specified in Sections 1 and 2 of this Resolution shall expire on December 31, 2013, and the prior rates shall thereafter apply Resolution No 4920 February 26, 2013 Page 4 of 5DI.C Page 159 of 253 Section 6. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation Section 7. That this Resolution shall take effect and be in full force as provided herein, and upon passage and signatures hereon Dated and Signed this day of 2013 CITY OF AUBURN PETER B LEWIS MAYOR ATTEST Danielle E Daskam, City Clerk APPROV AS T RM Dani ei , Ci Aftorney Resolution No 4920 February 26, 2013 Page 5 of 5DI.C Page 160 of 253 7815700250 0492000460 7815700135 7815700225 7815700240 7815700380 7 8 1 5 7 0 0 0 4 7 7 8 1 5 7 0 0 3 7 0 78157004107815700390 0492000461 0492000463 7815700005 7815700280 7815700075 7815700030 7815700110 7815700305 7815700290 7815700265 7815700310 7815700115 7815700300 7815700295 7815700095 7815700020 7815700070 7815700015 7815700285 7815700327 7815700326 7815700325 A ST SE W MAIN ST A ST NW E MAIN ST 3RD ST SW C ST SW AUBURN AVE NE A ST SW S DIVISION ST 1ST ST NW 2ND ST SW 2ND ST SE 1ST ST NE N DIVISION ST TRANSIT RD SW 1ST ST SE1ST ST SW B ST SW B ST NW A PL SE Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Exhibit A Parcels of Interest Other Parcels Printed On: 2/21/2013Map ID: 4178 DI.C Page 161 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4921 Date: February 28, 2013 Department: Administration Attachments: Res 4921 2012 Consolidated Annual Performance and Evaluation Report (CAPER) Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars are being spent, by whom, and what the money accomplishes. It also serves as an evaluation tool and begins the process of setting spending goals for the next year. The Consolidated Annual Performance and Evaluation Report (CAPER) is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars are being spent, by whom, and what the money accomplishes. It also serves as an evaluation tool and begins the process of setting spending goals for the next year. The CAPER is an overall review of housing and community development activities that were funded by the Community Development Block Grant program in the year 2012. Furthermore, HUD regulations stipulate the City solicit comments and public review of its annual CAPER. A City Council public hearing on the CAPER is scheduled for the Monday, March 18, 2012 City Council meeting. Public Notice of the CAPER's availability was provided by publication in the Seattle Times and posted on the City of Auburn's website. No comments have been received regarding the CAPER to date. At its March 18, 2013 meeting, the Council can act on the CAPER by accepting it by resolution. The resolution directs staff submit the report to HUD. AUBURN * MORE THAN YOU IMAGINEDDI.D Page 162 of 253 Reviewed by Council Committees: Planning And Community Development Other: Planning Councilmember:Partridge Staff:Hursh Meeting Date:March 18, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 163 of 253 RESOLUTION NO. 4 9 2 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE 2012 PROGRAM YEAR WHEREAS, the City of Auburn was designated as an entitlement community by the U S Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program, and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Performance and Evaluation Report (CAPER)" for each program year; and WHEREAS, the City Council of the City of Auburn heard and considered public testimony on March 18, 2013 about the CAPER for its 2012 program year NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT Section 1. That the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2012 program year is accepted Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of Resolution No 4921 March 18, 2013 Page 1 of 2 DI.D Page 164 of 253 this legislation and submit the report to HUD Section 3. This Resolution shall take effect and be in full force upon passage and signatures hereon DATED and SIGNED this day of 2013 CITY OF AUBURN PETER B LEWIS MAYOR ATTEST Danielle E Daskam City Clerk APPROVED AS TO FORM XPIJR J DbKiel B H6 City Attorney Resolution No 4921 March 18, 2013 Page 2 of 2 DI.D Page 165 of 253 Department of Administration 25 West Main Street Auburn, Washington 98001 City of Auburn Consolidated Plan for Years 2010 to 2014 Consolidated Annual Performance and Evaluation Report (CAPER) for the 2012 Program Year March 31, 2013 DI.D Page 166 of 253 City of Auburn – 2012 CAPER Page 1 CONTENTS: I Introduction, Summary II. Assessment of Goals and Strategies A. Housing and Homeless Prevention Strategies B. Livable Communities Strategies C. Economic Development Strategies D. Other Actions E. Continuum of Care Strategies F. Affirmatively Furthering Fair Housing: G. Leveraging Resources H. Self-Evaluation III. Outcomes Measurement and Performance Reporting System IV CDBG – Specific Requirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Development Activities F. Program Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Barriers to Affordable Housing I. Coordination with Public Housing Authorities J. Lead-Based Paint Hazards K. Compliance and Monitoring Performed during the Program Year V. Public Participation Requirements VI. Public Participation: A. Minutes from Public Hearing and Council Resolution B. Written comments received during public review of the C.A.P.E.R. DI.D Page 167 of 253 City of Auburn – 2012 CAPER Page 2 I. Introduction, Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Auburn, Washington, for program year 2012 is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) funds. The City of Auburn (hereinafter referred to as the City) combines its CDBG funds with its general funds to support human service activities and human service planning and administration; this planning is detailed in the City’s Consolidated Plan and in its Annual Action Plan and correlated with the CAPER. On November 7, 2011 the Auburn City Council passed Resolution Number 4764 adopting the 2012 Action Plan for the City of Auburn's Consolidated Plan for Years 2010 to 2014. The 2012 Action Plan was based on an estimated, combined human service budget of $1,050,000; out of which $400,000 were CDBG funds, $650,000 were City of Auburn general funds. On April 4, 2012 HUD informed the City that its 2012 Action Plan was approved and funded with $466,796. This Consolidated Annual Performance and Evaluation Report (CAPER) will explain in more detail where CDBG funds were spent. The CAPER will assess how that spending addresses the housing and community development goals that the City set forth in its Consolidated Plan for Years 2010 to 2014. II. Assessment of Goals and Strategies: A. Housing and Homeless Prevention Strategies Activities funded by the City through its contracts with local agencies to promote affordable housing and prevent homelessness are part of its goal to assure Auburn residents have sufficient food to eat and a roof overhead. The following are activities that received CDBG funds relative to this goal. • CDBG funds were used to make sure Auburn residents have access to emergency assistance in the event that they become homeless. Specifically, CDBG funds were used for the following: o In an effort to help retired couples and senior citizens stay in affordable housing, the City uses its CDBG funds to make home repairs for low-income and primarily senior homeowners. B. Livable Communities Strategies The City uses its CDBG funds to help achieve the national objective of providing or maintaining a suitable living environment; particularly for its low income residents. Towards this end, the City uses its CDBG funds for the following: DI.D Page 168 of 253 City of Auburn – 2012 CAPER Page 3 • Support a regional network of community health services that provide basic health care to low-income residents. The City provides CDBG funds to HealthPoint of King County (formerly Community Health Centers) for primary medical and dental care to low-income, uninsured residents at facilities located in Auburn. • Establish a youth drop-in center by providing funds to Auburn Youth Resources for acquisition of facility. C. Economic Development Strategies The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business and develop jobs. Towards this end, the City provides the Small Business Assistance Center of Green River Community College funding to provide training and counseling to individuals starting businesses. D. Other Actions: Neighborhood Revitalization: The City of Auburn uses its CDBG funds to preserve and/or revitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG funds are used for the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase neighborhood property values, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. E. Continuum of Care Strategies / Reduction in Poverty Strategies The City of Auburn provides a Continuum of Care primary through two channels. First, the City participates in the King County HOME Consortium, which sets policy direction and distributes HOME and McKinney funds throughout the County. On a local level, the City funds programs – both through the General Fund and with CDBG – that help prevent homelessness and address emergency and transitional housing needs. In addition to CDBG funded activities described in this CAPER, the following examples of general fund activities likewise help reduce poverty and homelessness in Auburn: • The City provides $56,500 of general funds to feed and care for over 10,000 Auburn residents. • The City provides general fund support to provide emergency housing to over 400 homeless adults and children. • The City provides ACAP Child and Family Services funds to subsidize the childcare of over 40 low-income, Auburn families. DI.D Page 169 of 253 City of Auburn – 2012 CAPER Page 4 • The City provides over $90,000 of general fund support for services to victims of domestic violence. F. Affirmatively Furthering Fair Housing: The City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" (AI) as required for CDBG entitlement communities. As a result of the AI and the public response to it, the consultant—a partner in this effort throughout the county—who prepared the AI identified three impediments and made three initial recommendations. The recommendations were: • Expand current education and outreach efforts; • Continue ongoing enforcement activities by holding responsible those able to make improvements in this area; and • Target homeownership and lending marketing to all citizens of all backgrounds. The City continues to implement the recommendations in the AI. For instance, among other actions, the City is inserting the Fair Housing logo onto its human service and housing planning documents as a means to publicize Fair Housing and the City's commitment to it. The City has made publications promoting Fair Housing available at City Hall, Senior Center, and other public gathering places. A link to Fair Housing information has been placed on the City’s website as a resource to residents as well. The City continues to monitor compliance with the Fair Housing Act. Complaints are referred to the Washington State Human Rights Commission for resolution. No fair housing complaints were filed against the City in 2012 nor did the City make any referrals of alleged complaints to the Washington State Human Rights Commission. G. Leveraging Resources CDBG appropriated by the City are sometimes used to leverage other public and private funding resources. For instance, in 2012 CDBG funds were used to leverage: • Through the leveraged matching funds of the City of Auburn’s general fund, the human services budget exceeded $1 million that went to meet the goals and strategies of the City’s Consolidated Plan. H. Self-Evaluation During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the ‘Timeliness of Expenditure’ guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due DI.D Page 170 of 253 City of Auburn – 2012 CAPER Page 5 to response to environmental regulations (ESA and Lead Paint). Public service activities are within their intended schedule. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each year. III. Outcomes Measurement and Performance Reporting System: The Department of Housing and Urban Development instituted a reporting system for outcome-based performance measures. The following summarizes accomplishments relative to the 2012 Action Plan. Agency: City of Auburn Community Services: Housing Repair Program Activity: Provide emergency housing repairs to low-mod income Auburn homeowners at risk of becoming homeless. Proposed: 40 clients Actual: 43 clients Budget: $150,000 Spent: $171,655.12 ($21,655.12 prior yr.) Summary: During 2012 the City awarded 43 grants for minor home repairs. Actual expenditures were an average of less than $4,000 per client. All of the clients served were low-mod income, most earned less than 30% of the King County median household income (KCMHI). Agency: City of Auburn Community Services: Weatherization Program (CDBG-R) Activity: Provide emergency weatherization repairs to low-mod income Auburn homeowners at risk. Proposed: 15 clients Actual: 18 clients Budget: $40,000 Spent: $34,029.50 Summary: During 2012 the City awarded 18 grants for weatherization repairs. Actual expenditures were an average of less than $1,900 per client. All of the clients served were low-mod income, most earned less than 30% of the King County median household income (KCMHI). Agency: Auburn Youth Resources Activity: Support AYR in acquiring a facility for drop-in resource center serving low-mod youth at Les Gove Campus. Proposed: 50 clients Actual: 50 clients Budget: $100,000 Spent: $100,000 DI.D Page 171 of 253 City of Auburn – 2012 CAPER Page 6 Summary: AYR, in working with the City of Auburn to develop a strategy for low-mod and primarily homeless youth, is creating a drop-in center to supplement the programming at the Les Gove Parks Activity Center. Goal: Health care to be physically and mentally fit. Outcome: Within the city limits of Auburn are located non-profit agencies that provide health care to its low-income residents. Output Goal: Support a regional network of community health services that provide basic health care to low-income residents. Agency: HealthPoint of King County (formerly Community Health Center) Activity: Provide primary medical / dental care to low-income, uninsured residents at facilities located in Auburn. Proposed: 78 / 70 clients Actual: 78 / 70 clients Budget: $57,500 Spent: $57,500 Summary: Community Health Centers has served the expected number of clients for the contracted year. Through additional resources, their total service to the City was much greater. Goal: Education and job skills to lead an independent life. Outcome: Auburn has a central location that makes available a variety of services and assistance to individuals who are starting a business. Output Goal: Help potential entrepreneurs obtain the business skills they need to start and sustain a business. Provide potential entrepreneurs research and technical assistance on potential businesses in Auburn and the means to finance them. Agency: GRCC Small Business Assistance Center Activity: Provide small business training and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 25 clients Actual: 25 clients Budget: $37,500 Spent: $37,500 Summary: The agency provided over 480 hours of technical assistance and over 200 hours of counseling creating or saving 20 jobs. DI.D Page 172 of 253 City of Auburn – 2012 CAPER Page 7 Agency: South King County Multi-Service Center: Employment Training Activity: Provide training to residents so that employment is found and sustained. Proposed: 15 clients Actual: 15 clients Budget: $5,300 Spent: $5,300 Summary: The agency provided training and job placement for the contracted amount of residents under this first year effort with the City of Auburn. IV. CDBG – Specific Requirements A. Nature of and Reasons for any Change in Program Objectives No changes were made in the Program Objectives of the 2012 Action Plan. B. Assessment of Grantee Efforts in Complying with Consolidated Plan The City did not, through action or willful inaction, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD-approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). C. Extent of Funds Used for National Objectives All funds were used exclusively for the National Objectives. D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2012 program year. E. Economic Development Activities The Small Business Assistance Center (SBAC) has as a goal the creation/retention jobs. The activities provided by SBAC for the 25 low and moderate income clients served is providing both counseling hours and loan assistance as public benefit. F. Program Income Accounts Description The City of Auburn did not receive any program income during 2012. G. Neighborhood Revitalization Strategies Reports The City of Auburn is working to align its Neighborhood Revitalization DI.D Page 173 of 253 City of Auburn – 2012 CAPER Page 8 Strategy in accordance to HUD's criteria for selected or targeted neighborhoods. The City does have a policy in place that utilizes CDBG funds to make improvements according to HUD regulations. H. Eliminating Barriers to Affordable Housing The City provided grants for home repairs to 43 low-income homeowners. Most of these homeowners were senior citizens. They home repairs provided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which are much more affordable than what they find elsewhere. I. Coordination with Public Housing Authorities The City of Auburn and the King County Housing Authority have a long history of collaboration toward developing affordable housing for low-income residents and people with special needs. The King County Housing Authority has approximately 768 public housing units located in Auburn; in addition to more than 800 Section 8 vouchers. The City of Auburn plans to continue to work with the King County Housing Authority to preserve and maintain Auburn's stock of affordable housing for its low-income residents. J. Lead-Based Paint Hazards The City of Auburn includes language in its CDBG contracts that require agencies to comply with HUD Lead-Based Paint Regulations (24 CFR Part 35) issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Sections 4831, et seq.) requiring prohibition of the use of lead-based paint whenever CDBD funds are used. In addition, the City notifies residents of potential lead-based paint hazards when it awards a Housing Repair grant. A copy of the pamphlet – "Protect Your Family from Lead In Your Home" is provided each Housing Repair client when the City conducts the initial inspection of their home. K. Compliance and Monitoring Performed during the Program Year Outcome data is included in the contract between the City of Auburn and the agency receiving CDBG funds. The City monitors agency compliance with its CDBG contract by requiring the agency to submit quarterly reports that includes data on the number of service units provided along with demographic information about their clients. In addition, City staff monitors the agencies with a site visit at least once a year and maintains a more frequent contact with agencies using the telephone and email. The information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. V. Public Participation Requirements The public review period for this Consolidated Annual Performance and Evaluation Report for 2012 began on March 4, 2013 when copies became DI.D Page 174 of 253 City of Auburn – 2012 CAPER Page 9 available for distribution. A public notice was published in The Seattle Times on March 4, 2013 announcing the plan was ready for public review and comment. A public hearing was scheduled and advertised for March 18, 2013 at which time the review period ends. Public comments were reviewed by the City of Auburn's City Council. Presentation to the City Council was made on March 18, 2013 for final review and consideration prior to submitting it to HUD on March 31, 2013. Minutes of these meetings, along with any other written comments, are included in the appendix of this CAPER. VI. Public Participation A. Minutes from Council meeting and Resolution of acceptance B. Written comments, if any, received during public review of the C.A.P.E.R. DI.D Page 175 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4922 Date: March 11, 2013 Department: Planning and Development Attachments: Res 4922 Res 4922 Exhibits Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: In partnership with King County Historic Preservation, 4Culture has introduced a new grant opportunity for historic preservation related activities that is only available to Interlocal Agreement Cities (Auburn became an Interlocal Agreement City in 1995). To apply, communities must have a signed interlocal agreement for historic preservation services with the King County Historic Preservation Program, must have a current Special Commission member and assigned city staff, and must have attended a special 4Culture workshop in 2012. Auburn meets all of the requirements and was eligible to apply. The City submitted the grant application to prepare a Landmark Designation application for the Japanese American Pioneer Cemetery by the October 10, 2012 deadline and was notified November 15, 2012 that the City was awarded a $3,500.00 grant. The contract was received from 4Culture in February 2013. Staff anticipates beginning the project April 2013 and completion of the project must be done by the end of 2013. The Planning and Community Development Committee reviewed Resolution No. 4922 at their March 7, 2013 meeting and recommended approval to the City Council. Reviewed by Council Committees: Planning And Community Development Other: Planning, Legal, Parks Councilmember:Backus Staff:Chamberlain Meeting Date:March 18, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 176 of 253 RESOLUTION NO. 4 9 2 2 A RESOLUTION OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE OF A GRANT FROM 4CULTURE AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY CONTRACTS TO ACCEPT SAID FUNDS WHEREAS, the City of Auburn submitted an application to 4Culture for a historic preservation grant to prepare a historic landmark designation application for the Pioneer Cemetery; and WHEREAS, the City has been advised that is has been approved to receive a grant from 4Culture in the amount of Three Thousand Five Hundred and No/100s Dollars ($3,500 00), and WHEREAS, acceptance of the grant will benefit the citizens of Auburn NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN HEREBY RESOLVES as follows Section 1. Acceptance of Grant and Authorization of Contract. The City Council hereby accepts 4Culture's Interlocal Cities Funding Program 2013 grant in the amount of Three Thousand Five Hundred and No/100s Dollars ($3,500 00), and authorizes the Mayor and City Clerk to execute the Contract with 4Culture in substantial conformity with the Contract marked as "Exhibit A" attached hereto and incorporated herein by this reference Section 2. Implementation. That the Mayor is further authorized to implement such administrative procedures as may be necessary to carry out the directives of this Resolution No 4922 February 28, 2013 Page 1 of 2DI.E Page 177 of 253 legislation, including assuring that the grant fund appropriation is included in the appropriate budget documents of the City Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon Dated and signed this day of 2013 CITY OF AUBURN PETER B LEWIS MAYOR ATTEST Danielle E Daskam, City Clerk APPRO S AAftoVeyDanielBHeid, Resolution No 4922 February 28, 2013 Page 2 of 2DI.E Page 178 of 253 Exhibit A Agreement No 113003P Contractor's Federal Taxpayer ID No (last 4 digits) Contractor City of Auburn Project Title Japanese American Pioneer Cemetery —City of Auburn Landmark Registration Contract Amount: $ 3,500 00 Fund Source CP— Preservation Special Projects Contract Period From 01/01/2013 To 12/31/2013 AGENCY SERVICES CONTRACT 2013 THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY 4Culture"), whose address is 101 Prefontaine Place South, Seattle, WA 98104-2672 and telephone number is (206) 296-7580 and the City of Auburn, (the "Contractor"), whose address is 25 W Main Street, Auburn, WA 98001 and telephone number is (253) 931-3090 Contractor is an arts, cultural or historical organization, public agency, or specialist qualified to receive funds pursuant to King County Code Sections 2 48 and 4 42 and RCW 67 28 180 and as hereinafter may be amended The 4Culture Board of Directors approved providing funds for this project by Motion No. 2013-08 4Culture desires to provide funds with which the Contractor shall render certain services to King County citizens Such services are for the benefit of cultural programs and are consistant with those defined in RCW 67 28 180 ("Public Benefit Services") 4Culture is organized pursuant to King County Ordinance 14482 and RCW 35 21 730, et seg RCW 35 21 750 provides as follows "[All] liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission or authority and no creditor or other person shall have any right of action against the city, town, or county creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of such public corporation, commission, or authority " The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse Project costs in consideration of services provided hereunder constitutes a public purpose with the meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be expended or advanced NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows AG SVC 2013 Page 1 of 7DI.E Page 179 of 253 I. SCOPE OF SERVICES A. The Contractor shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits which are incorporated herein by reference Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A Project Proposal and Budget Attached hereto as Exhibit B Insurance Requirements Attached hereto as Exhibit C Personnel Inventory (K.0 C 12 16 060A)( In combination with Attached hereto as Exhibit D other agreements, in excess of$25,000 in a calendar ear Affidavit and Certificate of Compliance (K.0 C 12 16 060B) Attached hereto as Exhibit E for Agreements in excess of$25,000 Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F 12.16 060D) [ORGANIZATIONS ONLY B Purchase of Services Funds awarded under this Agreement shall be used solely to reimburse the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and Budget and/or the Specific Scope of Services attached Any amendment or modification to the Project Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in writing by 4Culture The work described generally by the Project Proposal and Budget and more specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project" C In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that may be specified in the Specific Scope of Services attached D Contractor agrees to acknowledge 4Culture support in all marketing and promotional materials during the period this contract is in force I Approved logos are available for download in a variety of formats at CU LTU RE httl?://www.4Culture/manageaward/index.htm KING COUNTY LOCO INO TAX E The Contractor agrees to notify 4Culture in advance of any public Project activities, including but not limited to ground breaking events, dedications, and other public programs II. DURATION OF CONTRACT This Agreement shall commence on January 1, 2013 and shall terminate on December 31, 2013 This Agreement, however, may be terminated earlier as provided in Section IV hereof Ill. COMPENSATION AND METHOD OF PAYMENT A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements specified in this contract in an aggregate amount not to exceed $3,500.00 AG SVC 2013 Page 2 of 7DI.E Page 180 of 253 B Contractor may apply to 4Culture for reimbursement upon completion of specified phases as detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract. C Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific Scope of Services and Reimbursement Schedule 4Culture will initiate authorization for payment after approval of corrected invoices and reports 4Culture shall make payment to the Agency not more than 60 days after the appropriate invoice is received D Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this Agreement terminates If the Agency's final invoice and reports are not submitted by the day specified in this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice E If the Contractor fails to comply with any terms or conditions of this contract or to provide in any manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until 4Culture is satisfied that corrective action, as specified by 4Culture, has been completed This right is in addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in equity IV. TERMINATION OF AGREEMENT A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining allocation Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor describing such default or violation 4Culture shall not so terminate this Agreement if 4Culture determines that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or violation V. MAINTENANCE OF RECORDS A. The Contractor shall maintain accounts and records, including personnel, property, financial, insurance and programmatic records and other such records as may be deemed necessary by 4Culture to ensure proper accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided in the performance of this Agreement. B These records shall be maintained for a period of six (6) years after termination of this Agreement unless a longer retention period is required by law AG SVC 2013 Page 3 of 7DI.E Page 181 of 253 VI. AUDITS AND EVALUATIONS A. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by law during the performance of this Agreement and six (6) years after termination hereof B The Contractor shall provide right of access to its facilities, including by any subcontractor to 4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the Contractor in the case of fiscal audits to be conducted by 4Culture C The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's performance under this contract and to make available all information reasonably required by any such evaluation process The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42 17 (Public Records Act) VII. PROPRIETARY RIGHTS If any patentable or copyrightable material or article should result from the Project, all rights accruing from such material or article shall be the sole property of Contractor Contractor agrees to and does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of Contractor which are modified for use in the performance of this Agreement. VIII. FUTURE SUPPORT 4Culture makes no commitment to support the services contracted for herein nor guarantee regarding the success of the services and assumes no obligation for future support of the Project except as expressly set forth in this Agreement. IX. HOLD HARMLESS AND INDEMNIFICATION A. In providing services under this Agreement, the Contractor is an independent contractor, and shall determine the means of accomplishing the results contemplated by this Agreement. Neither the Contractor nor its officers, agents or employees are employees of 4Culture for any purpose The Contractor shall comply with all applicable federal and state laws and regulations regarding employment, minimum wages and hours, and discrimination in employment. The Contractor is responsible for determining the compensation of its employees, for payment of such compensation, and for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services The Contractor and its officers, agents, and employees shall make no claim of career service or civil service rights which may accrue to a 4Culture employee under state or local law 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. To the extent allowed by law, the Contractor shall protect, defend, indemnify and save harmless 4Culture and its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from 1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes, (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Agreement. The Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and against any and all claims made by Contractor's employees arising from their employment with Contractor AG SVC 2013 Page 4 of 7DI.E Page 182 of 253 B To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole negligence If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate" within the meaning of RCW 4 24 225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers, employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents' negligence The Contractor agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by or on behalf of any employees, or agents In the event 4Culture incurs any judgment, award and/or cost arising there from including attorneys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor Claims shall include, but are not limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright. X. INSURANCE REQUIREMENTS The Contractor shall procure and maintain for the duration of this Agreement insurance as described on the Exhibit labeled as Insurance Requirements attached here to XI. CONFLICT OF INTEREST Chapter 42.23 RCW (Code Of Ethics For Municipal Officers--Contract Interests) is incorporated by reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of contract. In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of 4Culture who exercises any functions or responsibilities in connection with the planning and implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any other person beneficially interested in this Agreement has offered to give or given any such officer, employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this provision AG SVC 2013 Page 5 of 7DI.E Page 183 of 253 XII. NONDISCRIMINATION During the performance of this Agreement, Contractor shall comply with state, federal and local legislation requiring nondiscrimination in employment and the provision of services to the public, including, but not limited to Title VI of the Civil Rights Act of 1964, chapter 49 60 RCW(the Washington state law against discrimination), KC C chapter 12.16 regarding discrimination and affirmative action in employment by contractors, subcontractors and vendors, KC C chapter 12 17 prohibiting discrimination in contracting, KC C chapter 12 18 requiring fair employment practices, KC C chapter and 12.22 prohibiting discrimination in places of public accommodation The Contractor shall maintain, until 12 months after completion of all work under this contract, all written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate in this Agreement. The Contractor shall make such documents available to 4Culture for inspection and copying upon request. XIII. NOTICES Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of 4Culture at the addresses first written above Any time within which a party must take some action shall be computed from the date that the notice is received by said party XIV. GENERAL PROVISIONS No modification or amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition, or application To this end, the terms and conditions of this Agreement are declared severable The parties agree that this Agreement is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. XV. ATTORNEYS' FEES. EXPENSES Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys' fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such enforcement. Costs and expenses include 4Culture's attorneys'fees and legal expenses whether or not there is a lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post-judgment collection services Contractor also shall pay all court costs and such additional fees as may be directed by the court. AG SVC 2013 Page 6 of 7DI.E Page 184 of 253 XVI. SURVIVAL The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, XII, XIII, XIV and XV shall survive the termination of this Agreement and shall be continuing obligations of the parties 4CULTURE:CONTRACTOR: 4Culture-CDA Executive Director Signature Date Name (Please type or print) Title (Please type or print) Date AG SVC 2013 Page 7 of 7DI.E Page 185 of 253 EXHIBIT A CONTRACT NO. 113003P SPECIFIC SCOPE OF SERVICES AND PAYMENT SCHEDULE Japanese American Pioneer Cemetery - City of Auburn (King County) Landmark Registration The City of Auburn and 4Culture mutually agree that the following services be provided in accordance with 4Culture's Interlocal Cities Funding Program 2013 guidelines: Activities associated with City of Auburn (King County) landmark registration of the Japanese American Pioneer Cemetery(the Project) in Auburn,WA, including: Contracting for services of a preservation consultant Historical research, including collaboration with special commissioner Greg Watson,local cemetery historian Kristi Lommen, the White River Valley Museum, and the White River Buddhist Temple Site photography, as required for landmark nomination Mapping, as required for landmark nomination Preparation of draft and final City of Auburn landmark nomination documents Presentations at hearings of the Auburn (King County) Landmarks Commission Project publicity and promotions,with funding acknowledgement to 4Culture PUBLIC BENEFIT COMMITMENTS The Project shall engage the community in as many ways as possible, including, at a minimum. Meeting with members of the White River Buddhist Temple to share goals for the project, check data, and obtain substantive input Arranging for coverage of phases of the project with The Auburn Reporter Public announcements/media outreach regarding hearings of the Auburn Landmarks Commission on the landmark nomination Posting of the final registration documents on the City of Auburn and White River Valley Museum's websites Visible acknowledgement of landmark status at the cemetery site PHOTO DOCUMENTATION The Project shall be documented by electronic photography,with at least six images of the various phases of the work, including research, field work, and public meetings. Images shall be of publishable quality for use by 4Culture to promote the Interlocal Cities Funding program. Photos shall have captions with credits, and permission to publish. Images must be submitted on a DVD as part of the final request for reimbursement. City of Aubum Page 1 of 2DI.E Page 186 of 253 PUBLICITY/PROMOTIONS POLICY To receive final payment you must: Acknowledge 4Culture's support with this text in all project-related print and on-line material. This project was supported, in part, by an awardfrom 4Culture Include this logo http.//w,,Nw.4Culture.org/manageaward/index.htm (choose Lodging Tax) on project-related materials including: websites, brochures, press releases, programs, posters, flyers, advertisements, signage and other related collateral material. COMPENSATION• $3,500 For required professional services, and direct project expenses. EXPECTED DATE OF COMPLETION December 31, 2013 PAYMENT SCHEDULE Up to two (2) project reimbursements are payable upon submittal of 4Culture invoices, expense documentation, and deliverables as detailed above. Final reimbursement must be requested within 30 days of project completion. City of Aubum Page 2 of 2DI.E Page 187 of 253 EXHIBIT B City of Auburn Address Website 25 W Main St www.auburnwva,gov Auburn Washington Email 98001 ech imberl2in(a;au bumwa ahv Shipping Address King County Council District # 7 Phone 253) 931-3090 WA State Legislative District # Fax 30, 31, 47 Date Incorporated 06/13/1891 Federal Tax ID 91-6001228 WA State UBI# 171 000 010 Organization Director Mayor, Mr. Peter Lewis Director Email plewis @auburnwa gov Director Phone 253) 931-3041 Organization Description Mission To provide a service-oriented government that meets the needs of our citizens and business community through efficient and professional management with responsive and accessible leadership. Contact Person Planning Manager, Ms Elizabeth Chamberlain Contact Phone 253-931-3092 Contact Email echamberlain @auburnwa gov file:///QJ/ .pplicants/Raw%20Application%20Informabon/City%20of%20Aubum/Ciity%20of%20Aubum_0001_fieidData.html[10/10/2012 513.04 PM] DI.E Page 188 of 253 INTERLOCAL CITIES PRESERVATION 2012 APPLICATION CITY OF AUBURN Proposing to Prepare Landmark Nomination for a JAPANESE AMERICAN PIONEER CEMETERY 1. Summarize your city's survey/inventory efforts, landmark nominations, and any major preservation projects accomplished since becoming an Interlocal City. WHITE RIVER VALLEY MUSEUM The city of Auburn has demonstrated a long commitment to preservation and heritage. Since 1990 it has worked in partnership with the White River Valley Historical Society, supporting the White River Valley Museum through a Museum Services Agreement—a commitment that has allowed that institution to grow and prosper Through a combination of staff support, grants, and increasing City allocations, the Museum budget and thus public service during those years has grown from $14,000 a year to over$440,000 annually. HISTORIC BUILDING INVENTORY AND WALKING TOURS. City officials worked with King County Landmark staff and consultants on a historic building inventory that was significantly completed in the early 1990s Along with identifying the city's oldest buildings and assisting land owners with historical research,this process resulted in an Auburn Historic Homes Walking Tour map and an Auburn Historic Buildings Walking Tour map. Both are available on the Museum's website A historic resource inventory was updated in 2004 CITY OF AUBURN AND KING COUNTY LANDMARKS The city of Auburn has maintained an Interlocal Agreement with King County to facilitate historic planning, research, and to obtain landmark status for key historic sites since 1995 Currently four sites in Auburn are listed as city of Auburn and King County Landmarks Auburn Public Library, 1914 building, became a city and King County Landmark in 1995, located at 306 Auburn Avenue NE. Auburn Post Office, a 1937 building, became a city and King County Landmark in 2000, located at 20 Auburn Avenue NE Auburn Masonic Temple, a 1923-24 building, became a city and King County Landmark in 2002, located at 302-310 East Main Street. Mary Olson Farm, 1879-1902 site, became a city and King County Landmark in 2000, located at 28728 Green River Road SE DOWNTOWN AUBURN Additionally, city of Auburn officials have supported historic preservation of the downtown core through Planning support, a Main Street program, a library of historic photographs maintained to share with landowners contemplating renovations or restoration, lease and restoration of a historic theater; historically influenced street lights, and design standards that recognize the rhythm of the existing Main Street for new development to compliment. Also, scattered throughout Auburn are pieces of public art, many of which reflect elements of the City's history and cultural past. MARY OLSON FARM. The city of Auburn has partnered with the White River Valley Museum to restore the Mary Olson Farm, a fifteen year, almost$2 million undertaking.The Farm opened to the public the summer of 2011, and serves as a living history and environmental learning specialty park.This complex site is 67- acres in size, almost one-half mile long. It includes an archaeological site, a salmon bearing stream, 100+ year old orchard and seven historic wooden buildings, surrounded by meadows and deeply forested hillsides Through the city's support of Museum staff members, almost five thousand children tour the Farm each year,studying either stream ecology or where their food comes from Historic Seattle named the Mary Olson Farm the Best Restoration for 2012. Page 1 of 3 DI.E Page 189 of 253 2. Describe the current proposed project, and explain why it is the next logical step in building your local preservation program. With this application we are asking for$3,500 to engage consultant Holly Taylor of Past Forward NW Cultural Services to prepare a King County Landmark nomination for a cemetery in Auburn known as Pioneer Cemetery or the Japanese American Pioneer Cemetery as we shall use in this document.This cemetery is located in the heart of Auburn, at the crossing of 8th Street NE and Auburn Way North.The Japanese cemetery is roughly triangular in shape, approximately 33, 500 square feet, and containing at least 180 burials dating from roughly 1879 to 2011. HISTORY OF AUBURN'S JAPANESE AMERICAN PIONEER CEMETERY- Auburn's Japanese American Pioneer Cemetery began as a broader community cemetery,with early burials starting around 1866 when John and Rachel Faucett buried their two young daughters at this site The community at large soon joined the Faucetts in burying their loved ones at this peaceful crossroads just north of town. As historian Kristi Lommen says. "Many of the Valley's earliest and most prominent pioneers were represented among its graves. Unfortunately, situated as it was between the Green and the White Rivers before the latter's diversion in 1906),the cemetery was particularly vulnerable to flooding. At least one report states that the flooding was so severe at times that burial vaults were left open when the waters receded Once the Auburn Mountain View Cemetery was opened in 1890, many families began to move their deceased ancestors to this and other cemeteries on higher ground Caucasian burials became increasingly rare at the Pioneer Cemetery; the last such burial took place in 1935 (flooding concerns at the cemetery weren't fully resolved until the construction of the Howard Hanson Dam on the upper Green River in 1962) " From roughly 1900 to 1942 about one third of Auburn's population was comprised of people from Japan and their children This population continued to use the Japanese Cemetery Most families of Japanese heritage did not return to Auburn after internment, so unlike their neighbors,they did not relocate their ancestors graves.Today the cemetery holds many burials of people with Japanese names, some early settlers of European descent, and a few Native American burials, most notably the a woman named Angeline Seattle, of no relationship with the woman often referred to as Princess Angeline. WHY Now?The Japanese American Pioneer Cemetery was selected as our current preservation focus for a number of factors:the cemetery is owned by the City making nomination and any subsequent improvements simpler to manage; it is located at a highly visible public crossroad of two thoroughfares;the City would like to see improvements made to the cemetery in the future including replacing lost statuary— projects that would only occur with grant funding made possible by landmark status, and current landmark designations have been focused to locations within Downtown Auburn, which was the original city limits, and the City would like to expand our landmarks' program beyond downtown 3. Tell us how your project will engage people in the community- local historical society,volunteer researchers,youth,seniors,or other. Auburn's Japanese American Pioneer Cemetery easily activates local interest, in fact it already has A comprehensive and artistic website on the Japanese Cemetery has been developed by local historian Kristi Lommen and her daughter Amerie, originally to satisfy a Japanese language class requirement in 2008 As the website notes "It has grown each year since then, often with the Page 2 of 3 DI.E Page 190 of 253 participation and support of the families of those buried in the cemetery As of this writing, the site includes more than 20 family biographies, a complete listing, by row, of the Japanese burials including translations of the Japanese language stones), and a comprehensive alphabetical list of the remaining non-Japanese burials." The White River Valley Museum's quarterly newsletter the White River Journal's lead article of January 2012 focused on the history of Auburn's Japanese Cemetery In 1997 the city erected decorative archway and fencing around the Cemetery as part of the work of the Auburn Arts Commission During work on the Landmark Nomination,we anticipate meeting with members of the White River Buddhist Temple to share our goals for the Japanese American Pioneer Cemetery, check data,and obtain input Our previous work with this community suggests that this project will be met with enthusiasm and support. The Auburn Reporter, a weekly newspaper follows community developments such as this, and editor Mark Klaas has a particular interest in local history and the valley's Japanese-American community We feel certain that they will help us further the word of this project with community members at large The City would expand its website to include information on the existing designated landmarks as well as highlight the Japanese Cemetery as a new landmark. The City would issue a press release and work with the City Council to have recognition of the landmark at a City Council meeting. 4. Outline how the products will remain accessible and useful after the project is over As is often the case,the Nomination for the Japanese American Pioneer Cemetery will become the go-to his site.The Nomination will be available at the Museum for drop-indocumentforhistoryoftin visitors toP access, as well as on the Museum's and city of Auburn's websites The cemetery itself is accessible to the public at all times and the City would acknowledge the landmark status at the site. 5. Name the city staff who will oversee the project, and provide a project schedule, including a phasing plan if applicable. PATRICIA COSGROVE, MUSEUM DIRECTOR, will co-manage this project.She holds a Master of Arts in Museum Studies and has directed the White River Valley Museum since 1990. ELIZABETH CHAMBERLAIN, PLANNING MANAGER,will co-manage this project as well as connect the work of writing the nomination with city officials and the Auburn City Council HOLLY TAYLOR,PRINCIPAL OF PAST FORWARD NORTHWEST CULTURAL SERVICES will be contracted to write the Nomination Taylor is finishing her Master of Arts in Architectural History, and has worked for several decades in preservation in the Seattle area Project Schedule: Submit the Grant Application—October 2012 Draft Landmark Nomination Application—February 2013 to March 2013 Submit Nomination Application to King County Historic Preservation Officer—April 2013 King County Historic Preservation Officer Reviews Application—April 2013 to May 2013 Nomination Submitted to King County Landmarks Commission for Public Hearing—June 2013 Public Outreach—June 2013 to July 2013 Page 3 of 3 DI.E Page 191 of 253 4Culture Interlocal Cities 1 2012 Project Budget: Expenditures and Income Provide a simple break-down of expenditures by category Indicate specific use of requested 4Culture funds. Grand total EXPENSE must equal grand total INCOME(city's cash contribution+requested 4Culture support) See online Guidelines(http:/twww.4culture.org/apply/intedocalcAiesfindex.htm)for more information about eligible expenses. Provide any additional descriptive detail in the Budget Notes section(second page of this document). otij# trt c toneandm'1=1 1..rti ria dn.f .0_ ta.. x• .. ,.':.:.x 'ti'._ ... ;u•'- _ .ems^,cr:y.`s_.g iii3=:z:_i mid' 'fix• 'ems^-.'s, ra S•,ai.j -5...r. •s_-..-.. 3:c.. ..ns iFYln:,.x..;c _ _ ht u.y.. i t vy..i:L..'.i:....J.µ..i.F:. ''^2 t '',i•C`Jr-» TS-_ 0.e:^ 0..'C'':'3F-•«.....3Z"'^Jt "Ize: roect tr'k5 Uiitler"er#lYt ht'(i adi''f=`-' ;:;;?_ r j t:._i'::,.i:.^'= _ _ ,^' _- w 1710:Y._«..«',Ytlw KKi-- 111;. 1:€=+• h "43 rwi" +•yyy OSlI-O, L'Q:"l:t'- -i.T'r.:i^'-•"sires.=`..:, -- ..+^, .s.."i^,..'1:M;j a..s..<:.;:-i_'FeMY.-rR", 1::ti`^.',rrdmOFlottSlPUIlttF.._._.t!"f 4_ iat u e.... Holly Taylor, Past Forward NW 3,500 3,500 Kenneth (Greg)Watson, Commissioner $ 245* 245* Kristi Lommen, Researcher/Historian $ 1,500*1,500* tl Patricia Cosgrove, Museum Director $ 825 825 Elizabeth Chamberlain, Planning Mgr $ 1,080 1,080 Mileage 100 100 ti Photocopying,scanning, mailing, etc $ 250 250 volunteer,no cash exchange Ti taW $ 4,000 3,500 iOr.:.d_.,...:Ax...:_is;,,1'«-'..' k::...; yr•.., Inte.... y -• :..a-.,,.x... ^.s_.—s Yf;;r?;d::N•^+-u.K: •-:=si 5 •z,2v'x..Y t:rw••J Grand Totals: i°°'3 +¢a• ,."3'+...+m., ski ^^cam r:• Page 1 of 2 DI.E Page 192 of 253 4Culture Interlocal Cities 1 2012 Rig Lga, gINCH-* 5HOko Budget Notes can be valuable in clarifying your budget figures(previous page)in greater detail. Please use this area to provide more information about how you arrived at your figures. Note each text box is limited to four lines. Category:_ Note CONSULTANT 40 hours @ $75 =$3,000 plus$500 for photography Holly Taylor of Past Forward NW Cultural Services Kenneth (Greg)Watson City of Auburn Volunteer Landmarks Commissioner, 7 hours @ $35 Kristi Lommen Volunteer Researcher/Historian, 100 hours @$15 ADMINISTRATION 2 days FTE plus benefits Patricia Cosgrove, Director White River Valley Museum Elizabeth Chamberlain 2 days FTE plus benefits City of Auburn Planning Manager TRAVEL 55 cents a mile reimbursed to city staff members by the City of Auburn PRODUCTION City of Auburn covers costs for photo copying oral histories,scanning historic photographs, reproduction of historic photographs, mailing,etc Page 2 of 2 DI.E Page 193 of 253 Forward C Northwest Cultural Services) -- Post Office Box 13027 Burton, Washington 98013 holly(boastforwardnw.com 206 463.3168 September 28, 2012 Patricia Cosgrove, Director White River Valley Museum 918 H Street SE Auburn, WA 98002 RE: Japanese Pioneer Cemetery Landmark Nomination Dear Patricia: Thank you for the opportunity to provide an estimate for the costs of preparing a City of Auburn (King County) Landmark nomination for the Japanese Pioneer Cemetery. The list of tasks and estimate of time below are based on successful previous nominations to both the King County Landmarks Register and the National Register of Historic Places. Research and writing. 40 hours at a rate of $75/hour, total $3,000 Includes archival and other background research, site visits, interviews, drafting of physical description and statement of significance, completion of landmark registration form, consultation with community and professional reviewers, revisions as needed, and submittal of final form. Photography: $500 for time, travel and materials Includes digital color photography, black and white film photography including developing and printing, and scanning of historic Images as needed. While black and white photography is not required by King County, it will enhance the nomination, and will provide materials for potential future display or National Register submittal. Total cost estimate: $3,500 I look forward to working with you and City of Auburn planning staff to document this culturally rich historic landscape. Please let me know If I can provide additional information. Sincerely, 1 Holly Taylor Principal DI.E Page 194 of 253 CITY OF ADDURN` ... Peer B. Lewis, Mayor WASHINGTON 25 West Main Street * Auburn IAA 98003-4998 * www.dmubumma.us * 253-931-3000 September 25, 2012 4Culture 101 Prefontaine South Seattle, WA 98104 Re Grant Application for Interlocal Cities Program Dear 4Culture Panelists and Staff Members- The City of Auburn works in partnership with the Museum, a 501(c)(3) organization, to preserve and share history in the Auburn area. To that end, the Museum is applying to 4Culture on behalf of the City of Auburn, seeking support to produce the Landmark Nomination for what is known as the Pioneer Cemetery in Auburn We thoroughly support this endeavor Located at an important cross roads in the north center of town lies a small triangular lot on which have been buried many of this city's earliest residents and their decedents. Due to passage of time, our history of wars and the flooding of rivers, it has become a cemetery for those residents who either immigrated from Japan or their descendents. It is complete with Japanese sculpted figures that honor and bless the travelers who pass by this important crossroad With the funding requested in this application, we will hire a consultant to research this important and rare site, and prepare documentation to nominate the Pioneer Cemetery to the roster of King County Landmarks. With that status in hand,we know that other funding opportunities will become available This cemetery is a treasure, one we honor, and wish to preserve and share with residents and visitors to our city for generations to come. Thank you for your careful consideration of this request Sincerely, Peter B Lewis Mayor cc: Patricia Cosgrove, Museum and Farm Director AUBURN * MORE THAN YOU IMAGINED DI.E Page 195 of 253 White River Buddhist Temple 3625 AUBUfIN WAY NORTH AUBURN WASHINGTON 98002 PO BOX 856 AUf3UM WASHINGTON 98071-0£355 TEL (7.53) 833-1442 FAX. (7.53) 333-0915 P,AAIL. icrnl I C uvriiterivc;rb.idcitiistimpl rcl October 5,2012 Flo Lentz 4Culture 101 Prefontaine Place South Seattle, WA 98014 Regarding: Aubu ri's Pioneer Cemetery Dear Ms. Lentz and Panel Members: The White River Buddhist Temple supports the effort to nominate Auburn's Pioneer Cemetery for status as a King County Landmark and looks forward to working with the City of Auburn and White River Valley Museum staff members during this process. I Members of our congregation have invested many hours maintaining this cemetery. We feel that as a King County Landmark,their work and the cemetery may be better preserved for the future. We believe this cemetery is very important to the history of the Japanese American conununity in the Auburn-Kent valley. Many White River Temple members have buried their close family and indeed their ancestors at this cemetery. Despite community care and city oversight,sculptures and headstones have gone missing over the decades. Perhaps with the status of Landmark,the museum and city will be able to apply for funds to craft replacements and install them with proper ceremony. Your work is important and we value your tune reviewing the proposal put forth by our friends at the White River Valley Museum. Sincerely, Dennis Asato President, White River Buddhist Temple Cc: Patricia Cosgrove,Director, White River Valley Museum Elizabeth Chamberlain,Planning Services Manager, City of Auburn Planning and Development DI.E Page 196 of 253 EXHIBIT C INSURANCE REQUIREMENTS Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or damages to property which may arise from, or in connection with the performance of work hereunder by the Contractor, his agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractors. For All Coverages. Each insurance policy shall be written on an "Occurrence"form. 1 Minimum Scope of Insurance needed for this contract is as follows. Commercial General Insurance Services Office form number(CG 00 01 Ed. 11-88)—Minimum Liability Combined Single Limit of$1,000,000 BI & PD with a General Aggregate per project Automobile Liability Covering all owned and non-owned and hired automobiles–Combined Single Limit of$1,000,000 BI & PD 2. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions must be declared to, and approved by, 4Culture. The deductible and/or self-insured retention of the policies shall not apply to the Contractor's liability to 4Culture and shall be the sole responsibility of the Contractor 3 Other Insurance Provisions A. The insurance policies are to contain, or be endorsed to contain, the following provisions. a) General Liability Policies 1) 4Culture, its officers, employees and agents are to be covered as primary additional insureds as respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Agreement. 2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary insurance as respects 4Culture, its officers, employees, and agents. Any insurance and/or self-insurance maintained by 4Culture, its officers, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in any way 3) The Contractor's insurance shall apply separately to each insured against whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's liability b) All Policies 1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as reduced in aggregate by paid claims, at any point during the life of this contract. No material change, or cancellation or nonrenewal of any policy required by this contract shall occur without thirty (30) days' prior written notice to 4Culture 4 Acceptability of Insurers Unless otherwise approved in writing by 4Culture, insurance is to be placed with insurers with a Best's rating of no less than A.VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size Vlll 5 Verification of Coverage 4Culture, reserves the right to request that contractor submit the certificate(s) of insurance evidencing compliance with all requirements set forth above. DI.E Page 197 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4923 Date: March 11, 2013 Department: Planning and Development Attachments: Res 4923 Exhibit A Budget Impact: $0 Administrative Recommendation: For discussion. Background Summary: Project Summary The Fenster, Phase 2 project is listed in the City's 2013-2018 Capital Facilities Plan as Project No. CP1016 (Municipal Parks Construction Fund, page 164). The project involves the design, permitting, and construction of riparian, and floodplain restoration with a focus on habitat enhancement for Chinook salmon and other salmonid species listed as Threatened or Endangered under the federal Endangered Species Act. The project will also provide improved floodwater conveyance and storage by ‘setting back' and reconstructing approximately 700 feet of the existing Fenster Levee (revetment) and the associated maintenance access road at the north end of Fenster Nature Park, approximately 250 feet landward of its current location. Project Funding Background The project was initially awarded grant funds in 2009 and 2010, which in combination with $35,000.00 in City of Auburn funds, fully funded the estimated $639,103.00 cost of the project. In late 2011, the City learned that the Fenster Project would need to be designed and constructed to a higher level of flood risk protection than previously assumed due to the number of homes, streets, and infrastructure located in the vicinity of the project. Project design and construction planning to that point had been based on using a design approach similar to that used for the Fenster Phase 1 and Pautzke revetment removal/levee setback projects, which have less homes and infrastructure located in their immediate vicinity. The higher level of flood risk protection required for this project necessitates the use of AUBURN * MORE THAN YOU IMAGINEDDI.F Page 198 of 253 greater quantities of rock and involves a greater amount of excavation and fill than the conceptual design anticipated. As a result, the estimated cost of the project increased from $639,103.00 to between $1,200,000.00 and $1,350,000.00. At the time the City was notified of the higher estimated costs to construct the project, staff suspended further work on design or construction of the project until additional funding could be located to cover the higher costs. As part of the process to secure the additional funding, the City submitted an application for Salmon Recovery Funding Board (SRFB) funds to the Washington State Recreation and Conservation Office (RCO) requesting an additional $327,353.00 for the project. The City received notice on December 10, 2012 that this application was approved. Amendment No. 2 to RCO grant 09-1429R provides the additional $327,353.00 requested for the project. These funds, in combination with a $300,000.00 from a grant awarded by the King County Flood Control District for the project in 2012 (currently also pending City acceptance), would secure the balance of the funding required for the project. The RCO grant amendment requires that the City provide an additional ‘Local Sponsor Match' of $57,768.00. A portion of the $300,000.00 Flood Control District grant would provide the additional match required. The total estimated cost of the project is $1,266,456.00. Other project funding is comprised of the following sources: - Salmon Recovery Fund Board Grant #09-1429 (initial award): $304,103.00 - Puget Sound Acquisition and Restoration Fund Grant: $100,000.00 - King Conservation District Grant: $200,000.00 - King County Contribution: $35,000.00 (in-kind technical services) - City of Auburn: $35,000.00 (Storm Drainage Fund 432) - King County Flood Control District Grant: $300,000.00 *Note: This grant has been awarded and the availability of these funds to the project is pending City Council authorization for execution of the grant agreement. This is scheduled to be considered as Resolution No. 4924 by the Planning and Community Development Committee on March 7, 2013 under a separate agenda item. All estimated expenses and projected revenue associated with the project, including the additional revenue provided by the grant amendment and the additional City matching funds required by the grant amendment have previously been budgeted for by the City. The Planning and Community Development Committee reviewed Resolution No. 4923 at AUBURN * MORE THAN YOU IMAGINEDDI.F Page 199 of 253 their March 7, 2013 meeting and recommended approval to the City Council. Reviewed by Council Committees: Planning And Community Development Other: Planning, Legal Councilmember:Backus Staff:Andersen Meeting Date:March 18, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 200 of 253 RESOLUTION NO. 4 9 2 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT 2 TO GRANT AGREEMENT RCO 09-1429R BETWEEN THE CITY OF AUBURN AND THE WASHINGTON STATE RECREATION AND CONSERVATION OFFICE FOR AN INCREASE IN GRANT FUNDING WHEREAS, The City of Auburn was awarded a grant of Three Hundred Four Thousand, One Hundred Three dollars and no cents ($304,103 00) from the Washington State Salmon Recovery Funding Board (SRFB) in 2009 in connection with its Fenster Levee Setback and Floodplain Restoration Project (Phase II) ("Project"), and WHEREAS, Grant Agreement No 09-1429R between the City of Auburn and the Washington Recreation and Conservation Office (RCO) to provide those funds for the Project was executed on April 15, 2010, and WHEREAS, Amendment No 1 to Grant Agreement No 09-1429R increasing the SRFB funds available to the Project to Four Hundred Thousand One Hundred Three dollars and no cents ($404,103 00) was executed by the City of Auburn and RCO on November 22, 2010, and WHEREAS, the City has requested an amendment to the project agreement to account for the City's unanticipated construction costs, and upon recommendation of the WRIA 9 Forum, the SRFB has agreed to the amendment, and WHEREAS, the amendment will result in Three Hundred Twenty-Seven Thousand Three Hundred Fifty Three dollars and no cents ($327,353 00) in additional Salmon Federal awarded funds to the City for the Project, but will require an additional sponsor match of Fifty Seven Thousand Seven Hundred Sixty-Eight dollars and no Resolution No 4923 February 28, 2013 Page 1 of 2DI.F Page 201 of 253 cents ($57,768 00) from the City; and WHEREAS, it is in the public interest for the parties to enter into an agreement to amend the project agreement with RCO NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows Section 1. That the Mayor and City Clerk are hereby authorized to execute an Agreement between the City and the Washington State Recreation and Conservation Office to increase the grant amount, which agreement shall be in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation Section 3 That this Resolution shall take effect and be in full force upon passage and signatures hereon Dated and Signed this day of 2013 CITY OF AUBURN PETER B LEWIS, MAYOR ATTEST Danielle E Daskam, City Clerk 7xa- Yaniel B Heid, City Attorney Resolution No 4923 February 28, 2013 Page 2 of 2DI.F Page 202 of 253 y WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor: City of Auburn Project Number- 09-1429R Project Title. Fenster Levee Setback & Floodplain Restoratior Amendment Number: 2 Amendment Type Cost Change Amendment Description: The project agreement is increased by $57,768 of sponsor match and$327,353 of Salmon Federal awarded to project 12-1444 by the SRFB on December 6, 2012 to afford higher than anticipated setback levee construction costs and project metrics are corrected to accurately reflect the restoration work. Project Funding: The total cost of the project for the purpose of this Agreement changes as follows: Old Amount New Amount Amount Amount RCO - PSAR 100,00000 1565% 100,00000 976% RCO -SALMON FED PROJ 304,10300 4758% 631,45600 6165% Project Sponsor 235,00000 3677% 292,76800 2858% Total Project Cost 639,10300 100% 1,024,224 00 100% Admin Limit 000 000%000 000% A&E Limit 147,48531 3000% 236,35938 3000% Agreement Terms In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect. In witness whereof the parties hereto have executed this Amendment. State Of Washington City of Auburn Recreation and Conservation Office AGENCY: BY: BY: Kaleen Cottinqham TITLE: Director TITLE: DATE 2-113---113 DATE Pre-approved as to form BY S/ Assistant Attorney General SAL Project Cost Change Amendment Salmon Funding Accounts Chaster 77 85 RCW Chapter 420 WAC AMENAGR1 RPT DI.F Page 203 of 253 I, 96edI,OZ '6ltienjgad1dHoSa33L:10VV t,-Qpue £-Q 'Z-C] saxlpuaddyg6lenue" ulpa}sllasogjapnloulll!msalgeJanlIapjoafoad -goeaislgjulumeds pueg6naglalejbiw1egjpeeglaa}spueuowleswoulgonS3punosja6ndpalsll-ds3pue 'ogoo 'wngoIlJauaqll!m sJuawano.idwllellgegaqj -6ullueldueuedupue6ulou91poolJIletsul (opue `aanuaqjjopiempuel1a9100£Alajewlxoidde canalipegtas,JuawtanaJaol-paunqmauajonilsuoo (q `lauuegoJanuagJo}JuaoefpepeonssaooelaneJ5p91eloosse aqjpue 'poa 'wiaqJuawJanaaaa}sua36ullslxaaqjjojaal008ofdoanowaJ (e1pm}oafoadaqj -96puqgl-2JSaqjpue a}lsjoafojdpasodoidslgjuaannlaqjejlgeqAlllenbg6lqJogo;aa'Sallw-onnjaulgl!Msaanalaqj10IleanowaJAlalaldwoo joioeqjaso}AjunoopueAlpaqjAqsljoj4auollejotsaipapunj83{SjoladuodnspllnqjoefoidNoeglascanalslgl a6eao}spool)pueuoljenua}lepoohpaseaJoulCOI6ulpino.id 'elglssodaaagm(17 pue 'ainjonutseitulpuesawoqjueoefpecoluolloatoidpoohJolanai6ullslxeaqj6ululeluiew (C uol}ounJpueAtlnlIoauuoouleldpooll6ulseaaoui (Z Ja}Jnqueuedupueuoitoasssoaolauuegoxaldwooajowa6ulgsligejsaajAqtejlgegpluowIesweaJ>,sul6ulnoadwl (6 Aqbulllas uegmueulsuoijounjuleldpooIJ/aanlapaaledwlpueje}lgeqpluowlespapea6apajoisai01ace10afoidaqjJosleobeql eaayleinleNsnnoaaeNuangnys,Ajunoo6uly{ pueTedainjeNJaIsua3s,Atloaqjulgllnnaopujooueuedubuoy 31!w-onnq}oe}ulue10puaweaa;sumopaqj01Juaoefpepue 'uangnyul3SlacespuZ;oioolq006Zaqjulpajeoolsljoafoid aql -uleldpoollolao}slqslljouolliodegllM(Z£" J)aanl2Juaajoaqjjoauuooaj6ulpunjslgjasnIIIMuangnyjo41i0aql uoiadljosaa;uawaaa6br ZjagwnN;uawpuawV11uoltejo}sajuleldpool-,lR >Ioegtasaana-1aa}suad011i1.138foJd 2J6Ztl6-60 .jegwnN;oafoaduangnyJoAtlijosuodS;oafoJd uoildiaasaaluauaaaa6V }uawpuowV DI.F Page 204 of 253 Amendment Eligible Scope Activities Project Sponsor- City of Auburn Project Number•09-1429 Project Title. Fenster Levee Setback & F000dplain Restoration II Project Type Restoration Program: Salmon Federal Projects Amendment#• 2 Restoration Metrics Worksite #1, Fenster Levee Setback Phase II Targeted salmonid ESU/DPS Chinook Salmon-Puget Sound ESU, Chum Salmon-Puget Sound/Strait of Georgia ESU, Coho Salmon-Puget Sound/Strait of Georgia ESU, Pink Salmon-Odd year ESU, Steelhead-Puget Sound DPS Targeted species (non-ESU species) Bull Trout, Cutthroat Project Identified In a Plan or Watershed Assessment: Green River Chapter of the Puget Sound Chinook Recovery Plan, 2005 Type Of Monitoring Implementation Monitoring Instream Habitat Project Total Miles Of Instream Habitat Treated 015 Channel reconfiguration and connectivity Type of change to channel configuration and connectivity-Creation/Connection to Off-Channel Habitat Miles of Stream Treated for channel reconfiguration and connectivity- 015 Miles of Off-Channel Stream Created 000 Acres Of Channel/Off-Channel Connected Or Added 25 2.5 acres of floodplain reconnected Instream Pools Created/Added 2 Plant removal/control Miles of Stream Treated for plant removal/control 015 Acres of Streambed Treated for plant removal/control 25 Streambank stabilization Miles of Streambank Stabilized 015 Setback Levee Riparian Habitat Project Total Riparian Miles Streambank Treated 015 Total Riparian Acres Treated 25 Planting Acres Planted in riparian 25 Cultural Resources Cultural resources Permits Obtain permits Architectural & Engineering Architectural & Engineering (A&E) AELIGREURPT February 11, 2013 Page- 1 DI.F Page 205 of 253 ZabedLOZ 'll /OenjgadldH'aN0003dS`d s6ulMeaQ „}Ilnq-sy„ (e slle}apleuopppeao} b-QxlpuaddyaaS)salgeaanllaQuol}ona}suo0}sod (0 s}lwaaduol}ona}suo0 (} pue '(Maio aosuodsAq }llnqaqlIIM}oafoaday}ssalun)suol}lpuo0}oei}uo0Ieaaua0pues}uawnooa6u1PP1q }oea}uo0 (a s}so0puesal}i}uen0uol}ona}suo0leUl3 (p uol}oni}suoojogsuol}eoljloadSleolugoal (o Malnaaa}ls-uopue}iodaiublsapAjeulwllaiday} 6ulpiebaisalouabe lwjadjo/pue `8325 'siaplogaia;sAqpapinoads}uawwoo6upiodioouls6ulnneaapue}jodadu6lsaaleUl3 (q s}uawwo0Malnaa{ u61saa (e slle}apleuoglppejo}£-QxlpuaddyaaS) :uogonj}suooajo;aqpapinoadaqo} `salgeJanlladu61saaleUl3 (8 a}ewl}s3 }sob6u1J9au16u3pue s6uiMeaa '}aodaglu61saaAJeulwllaad (slle}apleuol}lppeao}Z-QxlpuaddyaaS)salgeaanllaau6lsaaAieulwllaad (y 6ulmollojay} 002japinoadIIIMjosuodsay} 'Alleogioadsanon -asegduol}ona}suo0pue 'ublsap}oefoidleUl3 'ublsap}oafoidAaeulwllaad jo}salgeaanllappa}eloosseay}apinoadpuesate}s}uawdolanap}oefoadaaaq}a}aldwoo}snwaosuodsaql„-salgeaanllaa plln8ublsaa„pueuol}ona}suo0„b-Qxlpuaddy81, lenuenBdISulpaquosapsalgeaanllaQ }oafoaduol}eao}saJ pueu61saaJo}spaepue}say}}aawIIlM}oefoidaql •salgeaanyaQ;oalordpynauBisaQpueuol;ona;suoo /V u6aqueosal}inl}oe6uigan}slp-punoa6asaq}aao}aqpaalnbaaaqIpm002jwoa} paeooado}aol}oN epueuol}ejInsuoosly}}ouoi}aldwo0 'sal}lnl}oebulgan}slppunoa6Ileao!90-9003buimollo; 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pue 'uo}6ulgseM;oa}e}Say}jo}legaquo2JNaay} Aqpa6euew (-jy0S)spuegopenbepaunnoa}e}suosin000}oafoadsly}}ouol}aodaa}eM-ulay}}eq} paulwaa}apseq (2JNa) wea6aadsoi}enby 'saoanosa2jlean}eN}o}uaw}aedapeqi:spuegopenbdpaumoa;e;Suouol;ejo;sad;e;IgeHp pa}aldwoobulaqMalnaau61saphuedMalnado}aoudao} pailddeaq oupinogss}lwaad 'papinoaduaaqaneqs}uawnoopIleaouo 'aosuods}oafoiday}o}s}uawwooapinoido} popedMalnaa Aep-0£ aaalnbaaIIIMhuedMalnadaql 'a}aldwooaouoaabeuen}uea00021ay}o} papinoadaqIlegs}aodaaublsappue sbulMeapu61sapAaeuiwyaadaql -s}uawnoopublsapAaeulwpaaday}}olenoaddepueMalnaaaol}oefoadsly} pauol}lpuoo lavedMainaH8d2}Say} `ubisap}uaaanoaq}}olanailen}daouooay}o}an(] .uol;IpuooIepadsIauedMalnad9.4as •I suoi;ipuoojeiaaftjuawpuawv DI.F Page 206 of 253 1 Amendment Special Conditions Project Sponsor- City of Auburn Project Number: 09-1429 R Project Title: Fenster Levee Setback & Floodplain Restoration II Amendment Number- 2 Special Conditions ASPECCOND.RPT February 11, 2013 Page 1 DI.F Page 207 of 253 OdMOZbjalaeuoMo2J98LLaalaegO 1dYWE)VN3WV slun000VouipunduowleS luawpuawVa6uBgOlso3loafoidIdS leiaua0Aauwolly.;uejsissy IS/ A8 wJoJofsepanoidde-aid 31da 3140 31111 oloaalQ :3-1111 A8 AON3Jd uangnyjoAllo weybug100uaale){ 831110uollenaasu00pusuollsaOGN uoj6u14seM10eje}S luawpuawds!u} polnoexeanewolaaaysailaedoql,joajagmssaullnnul -loejjapueooaojllnjuiulewei llegs 'opiaulsluawgoeljepue 'luawpuawV.ueslslutgolgmof 'ju@w99a6VaulsloadsaiaayloIleul 000£8£ 69£'9£Z$00'0£6£ 98b'L176$ 000000$000000$ 00600VZZ'VZ0'6$001.00'£01•'6£9$ 898Z0089L'Z6Z$LL9£00'000'9£Z$ 99'69009917'6£9$89LV00 £06'ti0£$ 9L600000'006$999600000'006$ lunowVlunowV swaalluaweei6b IW-13TV llwllulwpv lsoOloafo.id1elo1 aosuodSlaafoad ro2JdaidNOWI`dS- OON WSd - OOU lunowymONlunowypl0 smollojsesa6uegoluawoaa6yslyljoasodandaulaolloofoidauljolsooIelolau1 6ufpundloafoad NioMuollejolsaaauJloollaiAlaleinooeofpaloanooaiesoulawloafoidpueslsoo uollonalsuooaanaiNoeglaspaledlollueueyljau614pio.4eofZlOZ19aagwaoaQuo8jHSaulAqbbb6-Z6loafoid ofpapieMeleaapajuowleSto£9£'LZ£$puegolewaosuodsl089G'Lg$.Aqpaseajoulslluauiaaj6eloafoadayl uolldiaosaaluawpuaua.V a6uegolso0 addlluawpuewV Z :aagwnNIuawpuawyaolleaolsajuleldpoold '8NoeglaSaana-1aalsuad01111}oafoad 2:16Zti6-60 :aagwnN100foaduangndjoAl!o :aosuod'Sloefoad 1uauaaOAVIDafOJd01IuauapuauV@Dl}jpuolleruasuOD pueuolleaaoa 31V1SUo19NIHSM dliq!ux3 DI.F Page 208 of 253 Amendment Agreement Description Project Sponsor: City of Auburn Project Number: 09-1429 R Project Title: Fenster Levee Setback & Floodplain Restoration II Amendment Number: 2 Agreement Description The City of Auburn will use this funding reconnect the Green River(RM 32)with a portion of Its historic floodplain.The project is located in the 2100 block of 2nd Street SE in Auburn, and adjacent to the downstream end of an intact two-milE long riparian corridor within the city's Fenster Nature Park and King County's Auburn Narrows Natural Area. The goals of the project are to restore degraded salmonid habitat and impaired river/floodplain functions in an urban setting by: 1)improving instream salmonid habitat by re establishing a more complex channel cross section and riparian buffer, 2)increasing floodplain connectivity and function, 3)maintaining the existing level of flood protection for adjacent homes and infrastructure, and 4)where possible, providing for increased flood attenuation and flood storage. This levee setback project builds upon prior SRFB funded restoration efforts by the city and county to set back or completely remove all of the levees within a two-mile stretch of high quality habitat between this proposed project site and the SR-18 bridge. The project will a)remove up to 800 feet of the existing Fenster revetment berm, rock, and the associated gravel access road adjacent to the river channel; b)construct a new buried-toe revetment'setback levee' approximately 300 feet landward of the river; and c)install flood fencing and riparian planting. The habitat improvements will benefit Chum, Coho, and ESA-listed Puget Sound ESU Chinook salmon and steelhead that migrate through and spawn in this reach. Project deliverables will include those listed in Manual 18 Appendixes D-2, D-3 and D-4. AAGREEDSC.RPT February 11,2013 Page 1 DI.F Page 209 of 253 Amendment Eligible Scope Activities Project Sponsor: City of Auburn Project Number:09-1429 Project Title: Fenster Levee Setback & Floodplain Restoration II Project Type:Restoration Program: Salmon Federal Projects Amendment#: 2 Restoration Metrics Worksite #1, Fenster Levee Setback Phase II Targeted salmonid ESU/DPS• Chinook Salmon-Puget Sound ESU, Chum Salmon-Puget Sound/Strait of Georgia ESU, Coho Salmon-Puget SoundlStrait of Georgia ESU, Pink Salmon-Odd year ESU, Steelhead-Puget Sound DPS Targeted species(non-ESU species): Bull Trout, Cutthroat Project Identified in a Plan or Watershed Assessment: Green River Chapter of the Puget Sound Chinook Recovery Plan, 2005. Type Of Monitoring Implementation Monitoring Instream Habitat Project Total Miles Of Instream Habitat Treated: 0.15 Channel reconfiguration and connectivity Type of change to channel configuration and connectivity:Creation/Connection to Off-Channel Habitat Miles of Stream Treated for channel reconfiguration and connectivity- 0.15 Miles of Off-Channel Stream Created, 000 Acres Of Channel/Off-Channel Connected Or Added: 25 2.5 acres of floodplain reconnected Instream Pools Created/Added: 2 Plant removal/control Miles of Stream Treated for plant removal/control: 0.15 Acres of Streambed Treated for plant removal/control: 2.5 Streambank stabilization Miles of Streambank Stabilized.0 15 Setback Levee Riparian Habitat Project Total Riparian Miles Streambank Treated 015 Total Riparian Acres Treated: 2 5 Planting Acres Planted in riparian 2.5 Cultural Resources Cultural resources Permits Obtain permits Architectural & Engineering Architectural & Engineering (A&E) AELIGREURPT February 11, 2013 Page: 1DI.F Page 210 of 253 Amendment Special Conditions Project Sponsor: City of Auburn Project Number: 09-1429 R Project Title: Fenster Levee Setback & Floodplain Restoration II Amendment Number; 2 Special Conditions ASPECCOND.RPT February 11,2013 Page 1 DI.F Page 211 of 253 Amendment Special Conditions 1. SRFB Review Panel Special Condition:Due to the conceptual level of the current design, the SRFB Review Panelconditionedthisprojectforreviewandapprovalofthepreliminarydesigndocuments. The preliminary design drawings and design report shall be provided to the RCO Grant Manager once complete. The Review Panel will require a 30-day review period to provide comments to the project sponsor, once all documents have been provided. Permits should not be applied for prior to Review Panel design review being completed. ll. Habitat Restoration on State Owned Aquatic Lands:The Department of Natural Resources, Aquatics ProgramDNR) has determined that the In-water portion of this project occurs on state owned aquatic lands(SOAL)managed by the DNR on behalf of the State of Washington, and finds the proposed activities are covered under the terms of DNR Aquatic Lands Easement No. 51-082545(09-1429 PRISM attachments 22-23), granted to King County Flood Control District in 2008. 1. Sponsor shall coordinate with DNR to secure a signed Appendix K Landowner Acknowledgement Form as soon as possible. 2. Relative to the project proponents(Licensee)compliance with the terms of DNR Easement, the Licensee is required to submit DARPA and Attachment E, with original signature, to DNR. Attachment E provides for the Licensee to Indicate that an existing agreement is in place at the location of the project proposal. 3. The Licensee is responsible for compliance of all Easement terms, specifically Subsection 7.3 Construction, Major Repair, Modification and Demolition. Before restoration construction begins,you will need to: secure authorization with the DNR to do the project on their land, submit a copy of the DNR authorization to RCO Whatever the form, the authorization is not a permit, but a contract to use the lands. DNR recommends sponsors contact DNR's Aquatic Resources Program staff early in the design process, before applying for permits in order to avoid delays in receiving an authorization and for the following reasons: To ensure the land is available. To determine if the proposed use is appropriate. To avoid or minimize impacts to aquatic resources. 111. Cultural Resources Consultation:This project is subject to Governor's Executive Order 05-05 Archaeological and Cultural Resources(EO 05-05)as described in Section 9 of this project agreement. RCO will need to initiate cultural resources consultation following EO 05-05 for all ground disturbing activities. Completion of this consultation and a Notice to Proceed from RCO will be required before these ground-disturbing activities can begin. N. Construction and Design Build Project Deliverables:The project will meet the standards for Design and Restoration Project Deliverables described in SRFB Manual 18 Appendix D-4"Construction and"Design Build" Deliverables."The sponsor must complete three project development stages and provide the associated deliverables for Preliminary project design, Final project design, and Construction phase. More specifically, the sponsor will provide RCO the following: A)Preliminary Design Deliverables(See Appendix D-2 for additional details) Preliminary Design Report, Drawings, and Engineering Cost Estimate; B) Final Design Deliverables,to be provided before construction: (See Appendix D-3 for additional details): a) Design Review Comments; b) Final Design Report and Drawings incorporating comments provided by stakeholders, SRFB, and/or permit agencies regarding the preliminary design report and on-site review. c) Technical Specifications for construction; d) Final Construction Quantities and Costs; e) Contract Bidding Documents and General Contract Conditions(unless the project will be built by sponsor crew); and f) Construction permits C) Post Construction Deliverables(See Appendix D-4 for additional details): a) "As-built" Drawings. ASPECCOND.RPT February 11,2013 Page 2 DI.F Page 212 of 253 RECREATION AND CONSERVATION OFFICE FORM A-19 State of Washington Agency Name INVOICE VOUCHER Sponsor's Certificate. I hereby certify under penalty of perjury that the Items Recreation and Conservation Office and totals listed herein are proper charges for materials,merchandise or P O Box 40917 services furnished to the State of Washington,and that all goods furnished and/or services rendered have been provided without discrimination because Olympia, WA 98504-0917 of age,sex,marital status,race,creed, color,national origin,handicap, religion or Vietnam era or disabled veterans status. Sponsor BY City of Auburn 25 W Main St Auburn,WA 98001-4998 TITLE) DATE) Category 4, Backup documentation to be submitted upon request F,- - - -- --i t'.A•.. -{_ _.-'+^.YV_3 J:M Tra.;i%+'__:-`:°•s.r - - _ _ - 3"i3. .F+..'.=7 a.5- -T: __Li-fir.. xe'°"- '_:F'-. C1-^•^:_- r,9z _ Project Number- 09-1429 R Billing#Billing Period This is a Final Billing? Project Name Fenster Levee Setback&Floodplain Ri 2 Fro m: To. Yes( j No( j Previous_s=x"enditurasToD.ate'r _* _ = _ Costs For This Billing Project Non-ReimbursableNoEj=Relmburs:Able' •" CATEGORIES'Agreement -. X..end€tors: - Aifiourit':`' _ = =Total''*.__- Ex enditures Match Total 7. Construction O;OOt~ A&E Q;00 9.0, Development Total Q,00 1,024,224.00 0.00 0.00 0.00 FUNDING& EXPENDITURE FORMULA For RCO Use ONLY I iisRCO'Refmtiu seirierits_=k "`." -_u ; ;_i A rebment Sponsor H 2858437% $292,768,00 Total Billed 000 RCO Federal: Share Billed 0.00 RCO- SALMON FED PROJ 6165214% $631,456.00 Share Approved 0.00 RCO PSAR 976349% $100,000.00 Advance Balance 0.00 Match Owed Balance 0.00 Share Retained 000 Share Paid 0.00 Agreement Totat 10000000% $1,024,224 00 Match Bank 0. 7- r.-.e =Vend o'M fe SVVV0002069 00 09-1429 R Ti nC.Ode'Fond. : ,A.- nandex:a'._.;_ ;t?o index=-: SUb:Cti Su6Stib;.06:F = .- s;,Rroec## tiiDiin B7 n 210 001 Q53 98104 NZ 2 210 057 103 98401 NZ 2 Ct3rtificatioll=t or Paytnerit: F Project Manager/Date AccountinglDate 11NVOICE.RPT 2/11/2013 DI.F Page 213 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4924 Date: March 11, 2013 Department: Planning and Development Attachments: Res 4924 Exhibit A to Resolution - Agreement Budget Impact: $0 Administrative Recommendation: For discussion. Background Summary: Project Summary The Fenster, Phase 2 project is listed in the City's 2013-2018 Capital Facilities Plan as Project No. CP1016 (Municipal Parks Construction Fund, page 164). The project involves the design, permitting, and construction of riparian, and floodplain restoration with a focus on habitat enhancement for Chinook salmon and other salmonid species listed as Threatened or Endangered under the federal Endangered Species Act. The project will also provide improved floodwater conveyance and storage by ‘setting back' and reconstructing approximately 700 feet of the existing Fenster Levee (revetment) and the associated maintenance access road at the north end of Fenster Nature Park, approximately 250 feet landward of its current location. Project Funding Background The project was initially awarded grant funds in 2009 and 2010, which in combination with $35,000.00 in City of Auburn funds, fully funded the estimated $639,103.00 cost of the project. In late 2011, the City learned that the Fenster Project would need to be designed and constructed to a higher level of flood risk protection than previously assumed due to the number of homes, streets, and infrastructure located in the vicinity of the project. Project design and construction planning to that point had been based on using a design approach similar to that used for the Fenster Phase 1 and Pautzke revetment removal/levee setback projects, which have less homes and infrastructure located in their immediate vicinity. The higher level of flood risk protection required for this project necessitates the use of AUBURN * MORE THAN YOU IMAGINEDDI.G Page 214 of 253 greater quantities of rock and involves a greater amount of excavation and fill than the conceptual design anticipated. As a result, the estimated cost of the project increased from $639,103.00 to between $1,200,000.00 and $1,350,000.00. At the time the City was notified of the higher estimated costs to construct the project, staff suspended further work on design or construction of the project until additional funding could be located to cover the higher costs. As part of the process to secure the additional funding, the City submitted an application for Cooperative Watershed Management Grant funds to the King County Flood Control District requesting an additional $300,000.00 for the project. The City received notice from King County on October 12, 2012 that this application was approved (King County administers this grant program on behalf of the King County Flood Control District). King County Grant No. 9.12.007 provides the additional $300,000.00 requested for the project. These funds, in combination with an additional $327,353.00 from an amendment to an existing Salmon Recovery Funding Board (SRFB) grant for the project awarded in December 2012 (currently also pending City acceptance), would secure the balance of the funding required for the project. The SRFB grant amendment requires the City to provide an additional ‘Local Sponsor Match' of $57,768.00. A portion of the $300,000.00 from King County Grant No. 9.12.007 would provide the additional match required The total estimated cost of the project is $1,266,456.00. Other project funding is comprised of the following sources: - Salmon Recovery Fund Board Grant #09-1429 (initial award): $304,103.00 - Puget Sound Acquisition and Restoration Fund Grant: $100,000.00 - King Conservation District Grant: $200,000.00 - King County Contribution: $35,000.00 (in-kind technical services) - City of Auburn: $35,000.00 (Storm Drainage Fund 432) - Salmon Recovery Funding Board Grant (Amendment 2): $327,353.00 *Note: This grant amendment has been awarded to the City and the availability of these funds to the project is pending City Council authorization for execution of the grant amendment agreement. This is scheduled to be considered as Resolution No. 4923 by the Planning and Community Development Committee on March 7, 2013 under a separate agenda item. All estimated expenses and projected revenue associated with the project, including the additional revenue provided by King County Grant No. 9.12.007 have previously been budgeted for by the City. AUBURN * MORE THAN YOU IMAGINEDDI.G Page 215 of 253 The Planning and Community Development Committee reviewed Resolution No. 4924 at their March 7, 2013 meeting and recommended approval to the City Council. Reviewed by Council Committees: Planning And Community Development Other: Legal, Planning Councilmember:Backus Staff:Andersen Meeting Date:March 18, 2013 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 216 of 253 RESOLUTION NO. 4 9 2 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT BETWEEN THE CITY OF AUBURN AND KING COUNTY FOR A COOPERATIVE WATERSHED MANAGEMENT GRANT TO BE USED FOR THE CITY'S FENSTER LEVEE SETBACK AND FLOODPLAIN RESTORATION PROJECT (PHASE II) WHEREAS, King County is the service provider to the King County Flood Control District ("District") under the terms of an interlocal agreement ("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; and WHEREAS, in accordance with Resolution FCD2012-07 2 authorizing the King County Executive to develop and administer a grant award program, King County has established a grant award program to fund water quality and water resources and habitat restoration and management projects and activities ("Cooperative Watershed Management Award Program"), and, WHEREAS, the District, upon recommendation of the WRIA 9 Forum, has approved the City's request for Three Hundred Thousand Dollars and no cents 300,000 00) to be used in the Fenster Levee Setback and Floodplain Restoration Project (Phase II), and WHEREAS, it is in the public interest for the parties to enter into an agreement to amend the project agreement with RCO NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows Resolution No 4924 February 28, 2013 Page 1 of 2DI.G Page 217 of 253 Section 1. That the Mayor and City Clerk are hereby authorized to execute an Agreement between the City and King County to accept Cooperative Watershed Management Grant Funds, which agreement shall be in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon Dated and Signed this day of 2013 CITY OF AUBURN PETER B LEWIS, MAYOR ATTEST Danielle E Daskam, City Clerk APPRO Q AS RM Daniel B Heid, City Attorney Resolution No 4924 February 28, 2013 Page 2 of 2DI.G Page 218 of 253 Exhibit A to Resolution No 4924 AWARD NUMBER 9.12.007 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN THE CITY OF AUBURN AND KING COUNTY This Agreement is made between King County, a municipal corporation, and the City of Auburn (referred to herein as "Recipient"), for the purposes set forth herein This Agreement shall be in effect from the date of execution to December 31, 2015 SECTION 1. RECITALS 1 1 Whereas, the King County Flood Control District("District") is a quasi-municipal corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water resource, and habitat protection and management; 1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, the Board of Supervisors of the District, the District's governing body, passed Resolution FCD2012-07.2 on May 14, 2012, authorizing the King County executive or his designee to develop and administer a grant award program of up to $3 million in 2012 for water quality and water resources and habitat restoration and management projects and activities allocated in the amounts of$1.2 million for WRIA 8, $1.2 million for WRIA 9, and $600,000 for the Snoqualmie Watershed, provided that the project list is approved by the District executive committee, 1 4 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service provider to the District, King County has established a grant award program to fund water quality and water resources and habitat restoration and management projects and activities ("Cooperative Watershed Management Award Program"), 1.5 Whereas, the Recipient has submitted an application to the WRIA 9 Forum for the Project and the Forum has recommended the Project for funding under the Cooperative Watershed Management Grant Program in accordance with King County's Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference ("Grant Policies and Procedures"), 1 6 Whereas the District's Executive Committee has received a list of proposed projects that includes the Project, as described in Exhibit A attached hereto and incorporated herein by this reference, and the Executive Committee has approved the Project for funding up to the amount of$300,000 00, Page 1 of 16 DI.G Page 219 of 253 t 2 12 The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. 2.13 The Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3 1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 34 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative 3 5 The Project shall be completed by no later than December 31, 2015 In the event that the Project is not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and request and receive any unexpended Award funds that may be held by the Recipient. 36 This Agreement may be signed in multiple counterparts. 3 7 If any provision of this Agreement or of any other agreement, document or writing pursuant to or in connection with this Agreement, shall be wholly or partially invalid or unenforceable under applicable law, said provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of said agreement, provided that the remaining provisions continue to effect the purposes of this Agreement. 3 8 The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the King County Council, King Page 4 of 16 DI.G Page 220 of 253 91JOsai?ud a;u(I sy.ud puusoomosa-d [u.nluNjojuowapudQa NJMLXjunooiui}I `uosinQsaoanosoN puu-1puu101112M `1010011QuosnQ amuNuosouusljauw fg INIHMIDIN1f11TIt1Z7iJi:I a;u(I Mfg Z[OZ `SIXInf3osu aogjos,,Couaojjdluilnoasoa(IXjunoD.OwXoqjXqWIOJ01supanoidduuooqsuglu;)wnoopsigl opumsumjuowoojBdsqliopunspun] sapinoadjugjuoiluiadoiddu isu[ aqlgogmiojreo,fuoijupdoidduaqljoosoioogllu3jummlIpmjuauaa.?dsly apuwsiuojuidoidduBonsoujl •jaoMjoodooSoqjalaidwooofpounoDXlunoD5u?I aqlXqspun]luaogjnsjouoijuiAoidduoqluodnluo2uquooonsuoju2[gos,,CjunoD DI.G Page 221 of 253 Partner with the Veteran's Conservation Corps to accomplish the planting,with King County WLRD providing technical oversight. 6 Implement Post construction monitoring of the project site December 20,000 monitoring will be performed for a minimum of three(3) 2014, years by the City of Auburn or its contractors. December Performance measures will be based on final 2015,and design and are anticipated to include the following December areas and attributes of monitoring- 2016 Restoration of natural river processes within project site Channel migration(annual GPS/survey), Large wood recruitment; Bank erosion(measured as part of annual GPS survey)and an estimation of sediment/gravel recruitment(estimation of volume,by grain size),and Formation of new off-channel and backwater areas(visual observation, photo documentation) Stream Characteristics(pre-construction data available) Bankfull Width(m) Flood Prone Width(m) Mean Residual Pool Vertical Profile Area m2/reach) Mean Residual Pool Depth(cm) Channel Constraints(pre-construction data available) Height of Constraining Feature(m) Average Channel Capacity(m3) Channel Constraint Removed (y/n) Maintenance of flood protection on and near project site Location/extent of seasonal versus year round surface waters on site(GPS/survey), Coordinating with the City of Auburn's Stormwater Utility and Floodplain Management staff and King County Flood Control District to identify whether there are any significant changes in off-site flood conditions or events noted in the vicinity of the project;and As part of the project design,the incremental Page 8 of 16 DI.G Page 222 of 253 volumetric flood storage contribution of the levee setback and reconnected floodplain area will be calculated and reported Post construction monitoring will include estimating flows and/or volumes of seasonal, year round, peak flow,and low flow- associated surface waters on the site. Vegetation and habitat on project site: Planted native species survival,diversity,and areal canopy coverage Establishment of native volunteers(by species and extent,based on count of individuals and/or estimated areal canopy coverage) Presence of invasive non-native plant species by species and extent, based on count of individuals and/or estimated areal canopy coverage) Site will be monitored for the maintenance of project habitat features(i.e. large wood assemblages)as well as the formation of new habitat features and areas as the result of natural river processes overtime. Monitoring will assess biotic elements associated with in-stream and riparian habitat function,including assessing benthic invertebrate presence and the re- establishment of native riparian and over- water tree and shrub canopy 9 Acknowledge the A list of how and where acknowledgement was June 2014 4,487 King County Flood made Control District funding in signage, and any pertinent publication in electronic or printed form as provided in the Grant Policies and Procedures 10 Prepare final report Final report June 2014 0 in the format described in Exhibit F of this Agreement Page 9 of 16 DI.G Page 223 of 253 r EXHIBIT C: BUDGET Item Description Award Share Match Match source yPlans anti Specifications u Design King County Water and Land Resources 18,000.00 Construction Engineering King County Water and Land Resources 12,000.00 Salmon Recovery Funding Board $87,096 King Conservation District grant:$37,552, Puget Sound Acquisition and Restoration Fund 18,780 Total Plans and Specifications 30,000.00 $150,000.00 • City of Auburn $6,572 COilstructfon, Setback Trench Cut(re-used) King County Roads 26,200 00 CY @ $14.00/CY 157,940.00 Rip Rap(matl,delivery and placement) King County Roads 1,200 CY @$73.10/CY 21,49000 Planting City,Veteran's Conservation Corps, and/or private contractor$20,000(lump sum) 20,000.00 Signage Sign material,creation of sign faces, mounting,labor,and sales tax for project signage, plus approximately 20 perimeter signs including two larger entry signs at 2nd St SE and 4`h St SE)and at least three interpretive signs. Cost is an estimate.Vendor/contractor(s)to be determined 4,098.00 Construction Management King County Water and Land Resources 15,00000 Subtotal Construction 218,528.00 Sales Tax @ 9.5% 20,760.16 Sub 239,288.16 Contingency (appx.8.4%of total contingency allocation of($852,120) 10,71144 SRFB#12-1444 $503,203 KCD grant:$135,379 PSAR $67,682 a Total Construction 249,999.60 $729,955.00 • City of Auburn$23,691 Implementation monitoring,: Site monitoring(Contractor to be determined) 20,00000 Total Implementation monitoring 20,000.00 Other GRAND TOTAL 300,000.00 $879,955.00 Page 10 of 16 DI.G Page 224 of 253 EXHIBIT D: REQUEST FOR PAYMENT AND PROGRESS REPORT KINGCOUN 1 1 I Water and Land Resources Division FLOOD CONTROL River and Floodplain Management Section L-9 D I S T R I C T King County King County Cooperative Watershed Management Grant Payment Request Date Request number Recipient Name City of Auburn Contact Name Phone Address 1 Address 2 City,State,Zip Code Request# Dates (beginning&end date for this claim) Instructions: Complete this spreadsheet and attach your financial/accounting system reports to document all expenses PROJECT NAME Fenster-Construction Cost Increase AWARD# 9.12.007 Budget Line Item From Exhibit B Amount of all Balance Budget) Budgeted Current Request Previous Requests Remaining S S S S S S S S S TOTALS. Amount from Current Request above requested as an advance EXPLANATION Page 1 I of 16 DI.G Page 225 of 253 KING COUNTYI'Am FLOOD CO Water and Land Resources Division D I S T R I C T River and Floodplain Management Section King County COOPERATIVE WATERSHED MANAGEMENT GRANT PROGRESS REPORT Date 01/00/00 PROJECT Fenster-Construction Cost Increase AWARD NUMBER 9.12.007 Recipient Name 0 Contact Name 0 Phone 0 Address 1 0 Address 2 0 City,State,Zip Code 0 Request#0 Dates (beginning&end date for this claim) 0 DELIVERABLES: Progress/Status/percentage completed(note SCOPE OF WORK ITEM approximate or actual dates) 1) 2) Page 12 of 16 DI.G Page 226 of 253 Y 3) 4) 5) Add more pages if necessary Please mail or e-mail all documents to: Katrina Johnston Water and Land Resources Division Department of Natural Resources and Parks KSC-N R-0600 201 South Jackson Street,Suite 600 Seattle,WA 98104-3855 Phone 206-263-0478 Fax. 206-205-5134 Email katrina.johnston @kingcounty.gov Page 13 of 16 DI.G Page 227 of 253 EXHIBIT E CLOSE-OUT REPORT Recipient City of Auburn AWARD# 9.12.007 Project title Fenster-Construction Cost Increase Project start and end dates Total award Total spent Amount due at close-out Total unspent Submit the following: Checklist Previously AttachedPROGRAMMATICCLOSE-OUT Submitted 1 Letter(s)of commitment from key partners 2 Final report documenting the successful completion of the project according to the exhibit A.Scope of Work&timeline in your agreement. 3 Documentation of measurement methods and timelines and any results to date. FOLLOWING ITEMS TO BE INCLUDED AS APPLICABLE KCFCD acknowledge- ment 4 Selection of outreach materials, such as. handouts, brochures, posters, newspaper clippings, press releases, and web page screen hard copies 5 Copies of selected printed materials,created for the project or about it,&/or other items that illustrate the successful completion of the project 6 Selected copies of pictures,film,video, PowerPoint presentation in CD, DVD,email&/or documentation presenting your project, if applicable FINANCIAL CLOSE-OUT 7 Attach receipts&/or auditable accounting detail (may include ledger-based copies,cancel checks, &payroll records) 8. Documentation of cash and in-kind match CONTINUED Page 14 of 16 DI.G Page 228 of 253 King County Cooperative Watershed Management Fiscal Close-Out Date Recipient Name City of Auburn Fenster-Construction Cost PROJECT NAME Increase AWARD# 9.12.007 AWARD Budget Line Item Amount of all From Exhibit B Budget) Budgeted Previous Requests Balance Forfeited TOTALS: MATCH Item Budgeted Actual Balance Source NOTES CONTINUED Page 15 of 16 DI.G Page 229 of 253 r PROVISIONS By signing this Financial CLOSEOUT, I an authorized representative of the above named award recipient (RECIPIENT), confirm that I have examined the information contained herein and that, to the best of my knowledge, it is a true and accurate account of all the financial expenses and in-kind contributions incurred by the above named project in the course of fulfilling the conditions of the AGREEMENT between RECIPIENT and King County(COUNTY) I hereby acknowledge that there are no further expenses associated with this project,nor any pending or future claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in Attachment B Budget)of the AGREEMENT I understand that the RECIPIENT is fully bound by the provisions of the AGREEMENT including, but not limited to,the return of COUNTY funds that are unspent or whose spending is unsubstantiated according to the terms of the AGREEMENT and the right to examine records. I further understand that the COUNTY, upon examining the financial close-out and the final report submitted by the RECIPIENT will determine the amount of the balance due to the RECIPIENT i SIGNED DATE Approved for Close-Out Not approved for close-out EXAMINER SIGNATURE: DATE: Notes: END OF EXHIBIT E Page 16 of 16 DI.G Page 230 of 253 Page 1 of 16 AWARD NUMBER 9.12.007 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN THE CITY OF AUBURN AND KING COUNTY This Agreement is made between King County, a municipal corporation, and the City of Auburn (referred to herein as “Recipient”), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to December 31, 2015. SECTION 1. RECITALS 1.1 Whereas, the King County Flood Control District (“District”) is a quasi-municipal corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water resource, and habitat protection and management; 1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement ("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, the Board of Supervisors of the District, the District’s governing body, passed Resolution FCD2012-07.2 on May 14, 2012, authorizing the King County executive or his designee to develop and administer a grant award program of up to $3 million in 2012 for water quality and water resources and habitat restoration and management projects and activities allocated in the amounts of $1.2 million for WRIA 8, $1.2 million for WRIA 9, and $600,000 for the Snoqualmie Watershed, provided that the project list is approved by the District executive committee; 1.4 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service provider to the District, King County has established a grant award program to fund water quality and water resources and habitat restoration and management projects and activities (“Cooperative Watershed Management Award Program”); 1.5 Whereas, the Recipient has submitted an application to the WRIA 9 Forum for the Project and the Forum has recommended the Project for funding under the Cooperative Watershed Management Grant Program in accordance with King County’s Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference (“Grant Policies and Procedures”); 1.6 Whereas the District’s Executive Committee has received a list of proposed projects that includes the Project, as described in Exhibit A attached hereto and incorporated herein by this reference, and the Executive Committee has approved the Project for funding up to the amount of $300,000.00; DI.G Page 231 of 253 Page 2 of 16 1.7 Whereas King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B (“Scope of Work”), and the Budget, attached hereto and incorporated herein as Exhibit C (“Budget”), are consistent with the Grant Policies and Procedures; 1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with the Policies and Procedures, and the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to award the Recipient an award in the total amount of $300,000.00 from District funds (the Award). The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A of this Agreement. King County shall pay the Recipient in accordance with the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Budget Project. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees to return to King County any portion of the Award that is not expended or remains after completion of the Scope of Work. 2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Recipient as being within the scopes of nos. 2) and 3) below, and have been approved by the County as being within such scopes; 2) The activities are specified in the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope of Work and are authorized by this award as identified in the Budget of this Agreement; 4) such activities and expenses otherwise comply with all other terms of this Agreement; and 5) reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report, attached hereto and incorporated herein as Exhibit D, for those documented and allowable expenses identified in the Budget and according to the rules set forth in the Grant Policies and Procedures. A progress report (with or without a request for payment) shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months DI.G Page 232 of 253 Page 3 of 16 after the aforementioned date. Advances are allowable only for anticipated expenses to be incurred in the next three months from the date of submission of the Request for Payment for work that is included in the Scope of Work of this Agreement, and identified as such in the Request. Documentation of payments made from advances shall be submitted to King County prior to any further requests for payment. No advances shall exceed 80% of the total Award. The final request for payment shall be submitted with the Final Report described in Section 2.5 of this Agreement and shall be no less than 20% of the Award. 2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient’s completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work and submit a Close-out Report (Exhibit E of this Agreement). The final report shall, among other things, summarize the project’s successes and shall address the watershed benefits accomplished by the work in a format provided by King County for this purpose as set forth in the Grant Policies and Procedures. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles further described in Section 2.7 below and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. DI.G Page 233 of 253 Page 4 of 16 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. 2.13. The Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.5 The Project shall be completed by no later than December 31, 2015. In the event that the Project is not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and request and receive any unexpended Award funds that may be held by the Recipient. 3.6 This Agreement may be signed in multiple counterparts. 3.7 If any provision of this Agreement or of any other agreement, document or writing pursuant to or in connection with this Agreement, shall be wholly or partially invalid or unenforceable under applicable law, said provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of said agreement, provided that the remaining provisions continue to effect the purposes of this Agreement. 3.8 The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the King County Council, King DI.G Page 234 of 253 Page 5 of 16 County’s obligations are contingent upon the appropriation of sufficient funds by the King County Council to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. This document has been approved as to form by the King County Prosecuting Attorney’s Office as of July 15, 2012. KING COUNTY: RECIPIENT: By By Mark Isaacson Name Division Director, Water and Land Resources Division, King County Title Department of Natural Resources and Parks Date Date DI.G Page 235 of 253 Page 6 of 16 EXHIBIT A: Project Description WRIA APPLICANT PROJECT DESCRIPTION REQUEST MATCH 9 City of Auburn Fenster- Construction Cost Increase This funding will match over $900,000 in SRFB, PSAR, and King Conservation District funds towards the final design and construction of a levee setback along an 800-foot reach of the Green River. This will provide for a larger channel migration zone. $300,000.00 DI.G Page 236 of 253 Page 7 of 16 EXHIBIT B: SCOPE OF WORK TASK DELIVERABLES DATES SHARE OF AWARD 1. Project management • Contract with King County Water and Land Resources Division through a technical services agreement to develop the final project design, provide construction management services, and obtain plant stock and oversee the native planting elements of the project. • Contract with King County Department of Transportation, Roads Division to construct the levee setback through an interlocal agreement to address the construction services to be provided by the Roads Division. • Manage both agreements and all grants providing funding for the project. • Obtain any temporary construction easements that may be required. Nov 2012 - December 2014 $0 2. Complete final design plans King County WLRD and King County Flood Control District to finalize the structural (earthwork) design elements of the levee setback. April 2013 $30,000 3. Construction earthwork for levee setback Commencement of on-site work (earthwork) associated with removal of the existing revetment and construction of the new revetment. Includes construction management by King County WLRD. Deliverables: Initiation of on-site project mobilization and early construction phase activities, including one or more of the following: • Installation of temporary erosion and sedimentation control (TESC) measures, • On-site staging of equipment and material • Clearing and grubbing • Removal of existing revetment and toe rock June 2013- September 2013 $223,613 5. Complete site revegetation with native plants Prepare a planting plan that will be used to revegetate disturbed areas. Look for opportunities to re-establish native conifer species on the site. Deliverables: • A planting plan that identifies specific species, sizes, quantities, arrangements, and locations for revegetation is scheduled to be completed as part of the permit-ready plan set by December 2012 - April 2014 $21,900 DI.G Page 237 of 253 Page 8 of 16 • Partner with the Veteran’s Conservation Corps to accomplish the planting, with King County WLRD providing technical oversight. 6. Implement monitoring Post construction monitoring of the project site will be performed for a minimum of three (3) years by the City of Auburn or its contractors. Performance measures will be based on final design and are anticipated to include the following areas and attributes of monitoring: Restoration of natural river processes within project site: • Channel migration (annual GPS/survey); • Large wood recruitment; • Bank erosion (measured as part of annual GPS survey) and an estimation of sediment/gravel recruitment (estimation of volume, by grain size); and • Formation of new off-channel and backwater areas (visual observation, photo documentation) • Stream Characteristics (pre-construction data available) o Bankfull Width (m) o Flood Prone Width (m) o Mean Residual Pool Vertical Profile Area (m2/reach) o Mean Residual Pool Depth (cm) • Channel Constraints (pre-construction data available) o Height of Constraining Feature (m) o Average Channel Capacity (m3) o Channel Constraint Removed (y/n) Maintenance of flood protection on and near project site: • Location/extent of seasonal versus year round surface waters on site (GPS/survey); • Coordinating with the City of Auburn’s Stormwater Utility and Floodplain Management staff and King County Flood Control District to identify whether there are any significant changes in off-site flood conditions or events noted in the vicinity of the project; and • As part of the project design, the incremental December 2014, December 2015, and December 2016 $20,000 DI.G Page 238 of 253 Page 9 of 16 volumetric flood storage contribution of the levee setback and reconnected floodplain area will be calculated and reported. Post construction monitoring will include estimating flows and/or volumes of seasonal, year round, peak flow, and low flow- associated surface waters on the site. Vegetation and habitat on project site: • Planted native species survival, diversity, and areal canopy coverage • Establishment of native volunteers (by species and extent, based on count of individuals and/or estimated areal canopy coverage) • Presence of invasive non-native plant species (by species and extent, based on count of individuals and/or estimated areal canopy coverage) • Site will be monitored for the maintenance of project habitat features (i.e. large wood assemblages) as well as the formation of new habitat features and areas as the result of natural river processes over time. • Monitoring will assess biotic elements associated with in-stream and riparian habitat function, including assessing benthic invertebrate presence and the re- establishment of native riparian and over- water tree and shrub canopy. 9 Acknowledge the King County Flood Control District funding in signage, and any pertinent publication in electronic or printed form as provided in the Grant Policies and Procedures A list of how and where acknowledgement was made June 2014 $4,487 10 Prepare final report in the format described in Exhibit F of this Agreement Final report June 2014 $0 DI.G Page 239 of 253 Page 10 of 16 EXHIBIT C: BUDGET Item Description Award Share Match Match source Plans and Specifications Design King County Water and Land Resources $18,000.00 Construction Engineering King County Water and Land Resources $12,000.00 Total Plans and Specifications $30,000.00 $150,000.00 • Salmon Recovery Funding Board: $87,096 • King Conservation District grant: $37,552; • Puget Sound Acquisition and Restoration Fund : $18,780 • City of Auburn: $6,572 Construction Setback Trench Cut (re-used) King County Roads 26,200.00 CY @ $14.00/CY $157,940.00 Rip Rap (matl, delivery and placement) King County Roads 1,200 CY @ $73.10/CY $21,490.00 Planting City, Veteran’s Conservation Corps, and/or private contractor $20,000 (lump sum) $20,000.00 Signage: Sign material, creation of sign faces, mounting, labor, and sales tax for project signage; plus approximately 20 perimeter signs (including two larger entry signs at 2nd St SE and 4th St SE) and at least three interpretive signs. Cost is an estimate. Vendor/contractor(s) to be determined $4,098.00 Construction Management King County Water and Land Resources $15,000.00 Subtotal Construction $ 218,528.00 Sales Tax @ 9.5% $20,760.16 Sub $239,288.16 Contingency (appx. 8.4% of total contingency allocation of ($852,120) $10,711.44 Total Construction $249,999.60 $729,955.00 • SRFB #12-1444: $503,203 • KCD grant: $135,379 • PSAR: $67,682 • City of Auburn $23,691 Implementation monitoring Site monitoring (Contractor to be determined) $20,000.00 Total Implementation monitoring $20,000.00 Other GRAND TOTAL $300,000.00 $879,955.00 DI.G Page 240 of 253 Page 11 of 16 EXHIBIT D: REQUEST FOR PAYMENT AND PROGRESS REPORT Water and Land Resources Division River and Floodplain Management Section King County Cooperative Watershed Management Grant Payment Request Date Request number Recipient Name City of Auburn Contact Name Phone Address 1 Address 2 City, State, Zip Code Request # Dates (beginning & end date for this claim) Instructions: Complete this spreadsheet and attach your financial / accounting system reports to document all expenses PROJECT NAME Fenster-Construction Cost Increase AWARD # 9.12.007 Budget Line Item (From Exhibit B Budget) Budgeted Current Request Amount of all Previous Requests Balance Remaining $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTALS: $ - $ - $ - $ - Amount from Current Request above requested as an advance EXPLANATION: DI.G Page 241 of 253 Page 12 of 16 Water and Land Resources Division River and Floodplain Management Section COOPERATIVE WATERSHED MANAGEMENT GRANT PROGRESS REPORT Date 01/00/00 PROJECT Fenster-Construction Cost Increase AWARD NUMBER 9.12.007 Recipient Name 0 Contact Name 0 Phone 0 Address 1 0 Address 2 0 City, State, Zip Code 0 Request # 0 Dates (beginning & end date for this claim) 0 SCOPE OF WORK ITEM DELIVERABLES: Progress / Status/percentage completed (note approximate or actual dates) 1) 2) DI.G Page 242 of 253 Page 13 of 16 3) 4) 5) Add more pages if necessary Please mail or e-mail all documents to: Katrina Johnston Water and Land Resources Division Department of Natural Resources and Parks KSC-NR-0600 201 South Jackson Street, Suite 600 Seattle, WA 98104-3855 Phone: 206-263-0478 Fax: 206-205-5134 Email: katrina.johnston@kingcounty.gov DI.G Page 243 of 253 Page 14 of 16 EXHIBIT E CLOSE-OUT REPORT Recipient City of Auburn AWARD # 9.12.007 Project title Fenster-Construction Cost Increase Project start and end dates Total award $ Total spent $ Amount due at close-out $ Total unspent $ Submit the following: PROGRAMMATIC CLOSE-OUT Checklist Previously Submitted Attached 1. Letter(s) of commitment from key partners 2. Final report documenting the successful completion of the project according to the exhibit A: Scope of Work & timeline in your agreement. 3. Documentation of measurement methods and timelines and any results to date. FOLLOWING ITEMS TO BE INCLUDED AS APPLICABLE KCFCD acknowledge- ment 4. Selection of outreach materials, such as: handouts, brochures, posters, newspaper clippings, press releases, and web page screen hard copies 5. Copies of selected printed materials, created for the project or about it, &/or other items that illustrate the successful completion of the project 6. Selected copies of pictures, film, video, PowerPoint presentation in CD, DVD, email &/or documentation presenting your project, if applicable FINANCIAL CLOSE-OUT 7. Attach receipts &/or auditable accounting detail (may include: ledger-based copies, cancel checks, & payroll records) 8. Documentation of cash and in-kind match CONTINUED DI.G Page 244 of 253 Page 15 of 16 King County Cooperative Watershed Management Fiscal Close-Out Date Recipient Name City of Auburn PROJECT NAME Fenster-Construction Cost Increase AWARD # 9.12.007 AWARD Budget Line Item (From Exhibit B Budget) Budgeted Amount of all Previous Requests Balance Forfeited $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTALS: $ - $ - $ - MATCH Item Budgeted Actual Balance Source $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - NOTES CONTINUED DI.G Page 245 of 253 Page 16 of 16 PROVISIONS By signing this Financial CLOSEOUT, I ______________________, an authorized representative of the above named award recipient (RECIPIENT), confirm that I have examined the information contained herein and that, to the best of my knowledge, it is a true and accurate account of all the financial expenses and in-kind contributions incurred by the above named project in the course of fulfilling the conditions of the AGREEMENT between RECIPIENT and King County (COUNTY). I hereby acknowledge that there are no further expenses associated with this project, nor any pending or future claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in Attachment B (Budget) of the AGREEMENT. I understand that the RECIPIENT is fully bound by the provisions of the AGREEMENT including, but not limited to, the return of COUNTY funds that are unspent or whose spending is unsubstantiated according to the terms of the AGREEMENT and the right to examine records. I further understand that the COUNTY, upon examining the financial close-out and the final report submitted by the RECIPIENT will determine the amount of the balance due to the RECIPIENT. SIGNED_____________________________________________________ DATE ____________ Approved for Close-Out Not approved for close-out EXAMINER SIGNATURE: _________________________ DATE: ______________ Notes: END OF EXHIBIT E DI.G Page 246 of 253 AGENDA BILL APPROVAL FORM Agenda Subject: Water, Sewer, and Storm Drainage Cost of Service and System Development Charge Study Date: March 12, 2013 Department: Public Works Attachments: Memo Development Charge Study Budget Impact: $0 Administrative Recommendation: For Discussion Only. Background Summary: The study includes a cost of service analysis and system development charge (SDC) review. Cost of Service looks at utility rate structures in relation to customer equity. The SDC review will evaluate the adequacy of SDC to fund capacity related capital projects. The following summarizes major work activities performed during the City of Auburn's Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Note that the following also includes optional tasks that may be performed. Model Development Utilizing the cost of service/rate design modules developed for the City during the 2010 rate studies, revenue requirement transition worksheets will be created to incorporate the pertinent line item detail for each utility from the City's current combined financial models. Retail Cost of Service Analysis The cost of service analysis provides a defensible basis for assigning "cost shares" and establishing "equity" for utility customers based on their unique demands placed on the systems. Retail Rate Structure Evaluation Review and analyze the current utility retail rate structures. Recommend rate structure modifications reflective of cost-of-service findings and policy objectives for rate stability, customer equity, efficiency of use, and administrative practicality. System Development Charge Update Conduct the technical analysis necessary to update water, sewer, and AUBURN * MORE THAN YOU IMAGINEDDI.H Page 247 of 253 stormwater SDCs using the methodology developed for the 2010 rate and charge study. Optional Study Tasks SDC White Paper Craft and submit a white paper addressing general SDC background, philosophy, and alternative methodologies commonly used in the industry and in compliance with Washington State legal precedence. Wholesale Cost of Service / Rate Analysis Update wholesale revenue requirements and resulting rates over the study period. The analysis will be consistent with wholesale service agreements / service requirements, incorporating existing conditions and City policy direction. Braunwood Cost of Service / Rate Analysis We will perform a separate cost of service analysis to determine the actual cost of servicing this system and establish a separate schedule of rates for this system to be financially self-supporting, inclusive of the cost of maintaining and replacing its capital infrastructure. Project Schedule SDC Review - Complete late 2nd Quarter 2013 Cost of Service Analysis - Complete 4th Quarter 2013 Project Cost Summary Base Study - $94,380.00 Optional Tasks - $35,904.00 Total - $130,284.00 Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Repp Meeting Date:March 18, 2013 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 248 of 253 1 Interoffice Memorandum Engineering Division To: City Council Members Pete Lewis, Mayor From: Dennis Dowdy, Public Works Director Date: March 18, 2013 Re: Proposed Utility Cost of Service and System Development Charge Study Public Works Committee is recommending that a water, sewer and stormwater utility cost of service study be completed to assess the equity of how rates are charged to different customer classes. The objective of this study is to determine the actual costs of providing utility service, including seasonal variations, to each customer class and to recommend changes, if any, to the City’s current rate structures for consistency with these costs. The City Council may decide to adjust rates for customer classes to address equity issues. In addition this study will also evaluate system develop charges (SDC)’s for adequacy. The information required to prepare the SDC evaluation is similar to that of cost of service study, so there is benefit in doing the two concurrently. This discussion will overview the proposed scope of work, budget and timing of deliverables for the project. Information contained in the attached Council Agenda Bill provides support the discussion. The Public Works Committee also requested a comparison of how the City SDC’s compare with other local jurisdictions and the contribution SDC’s make to utility revenues. Information in Table 1 defines SDC’s, describes how they can be used, and identifies some policy questions for Committee to consider. Figure 1, provides a comparison between Auburn SDC’s and those from near by Cities. The comparison includes King County Metro Sewer treatment charges for those utilities served by Metro giving a more comparable picture of SDC costs in the region. The next two items, Figure 2 and Table 2 provide a summary of Auburn utility revenues and the contribution made by SDC’s. Figure 2 shows the six (6) year averages for annual revenues while Table 2 contains the supporting data used in the figure. DI.H Page 249 of 253 Table 1. SDC definitions and policy questions Question What is an SDC One time fee imposed as a condition for connecting to ("buying into") City water, sewer, storm drainage utility system Authorized uses Revenue from SDCs can be used to fund capital projects or to pay debt service incurred to finance capital; Revenue from SDCs cannot be used to pay operations and maintenance Authority RCW 35.92.025; ACC 13.41 How is SDC Total value of existing and planned infrastructure determined: Exclude donated facilities; repair and replacement projects; outstanding bonds Forecasted number of customers (existing and new)to be served by infrastructure Meter size based charge(water); customer equivalent based charge (sewer and storm) Policy questions: Full cost of service (growth pays for growth) or partial rate subsidy? Define according to comparison to surrounding communities? Credits (e.g. existing impervious area; affordable housing; economic development considerations)? Should we include the cost of new water supply(i.e.,Tacoma) in SDC's? Should we establish a separate rate class for satellite systems (ie, Braunwood)? Is there other guidance the committee would like staff to consider? a DI.H Page 250 of 253 Figure 1. SDC Comparison with other local cities 2012 Water SDC Comparison 2012 SewerSDC Comparison 7,000 9,000 includes KC Treatment Capacity Charge(grey)) 6,000 - 8,000 5,000 7,000 6,000 4,000 5,000 3,000 4,000 - 0000 3,000 2 2,000 1, 00 1,000 ii n c m o o 3 m c o m NNotes9 1)Tacoma treatment plant T 2)City owned treatment plant 3)Sumnertreatment plant 4)Lakehaven treatment&KC SDC fees based on the following: 2012Stormwater SDC Comparison Water—%" meter (single family) 3,000 Sewer— non commercial connection 2,500 Storm — 1 equivalent residential unit of impervious 2,000 surface 1,500 1,000 500 o A 3 r 0 mxN 2 1/22/2013 DI.H Page 251 of 253 Figure 2 Utility Revenue Summary Sewer Utility Revenues 6yrAvg terest,$227,690 1% Revenue Bonds, Water Utility Revenue 892,629,5% 6 yr Avg Interest, Rate Revenues Other, 202,909,2% 15,209,335,8990 418,143,3% SDCs,$354,235, 2% Revenue Bonds, 1,996,508,17% Other,$285,340, 2% Stormwater Utility Revenues Rate Revenues, SDCs,$442,664,6 yr Avg 8,658,700,75 4% Interest, 142,797,2% Revenue Bonds, 746,827,10% Rate Revenues, Other,$299,982, 78% 4% SDCs,$429,732, 6% 1/22/2013 3 DI.H Page 252 of 253 Table 2. Utility revenue data used in charts Water Utility 2,007 2,008 2,009 2,010 2,011 2,012 Average Rate Revenues 7,933,931 7,664,443 8,825,924 9,100,699 9,008,831 9,418,372 $ 8,658,700 Interest 599,674 383,491 88,079 58,353 56,418 31,438 $ 202,909 Revenue Bonds 11,979,046 1,996,508 Other 63,902 55,348 86,948 775,827 663,813 66,200 $ 285,340 SDCs 551,341 639,516 323,764 413,488 283,462 444,416 $ 442,664 Sewer Utility 2,007 2,008 2,009 2,010 2,011 2,012 Average Rate Revenues 13,352,474 13,601,391 14,902,464 15,968,231 16,667,149 16,764,301 $ 15,209,335 Interest 706,993 426,168 137,796 45,053 20,756 29,374 $ 227,690 Revenue Bonds 5,355,775 892,629 Other 1,097,135 997 109,347 504,572 771,016 25,791 $ 418,143 SDCs 354,501 357,289 583,614 218,545 341,665 269,793 $ 354,235 Stormwater Utility 2,007 2,008 2,009 2,010 2,011 2,012 Average Rate Revenues 4,196,564 5,159,389 6,000,761 6,441,726 6,938,375 6,813,283 $ 5,925,016 Interest 416,141 295,975 60,479 47,875 20,866 15,446 $ 142,797 Revenue Bonds 4,480,962 746,827 Other 756 78,297 1,047,805 173,063 450,849 49,125 $ 299,982 SDCs 762,394 240,244 319,766 276,636 447,651 531,703 $ 429,732 4 1/22/2013 DI.H Page 253 of 253