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Home My WebLink About4921 RESOLUTION NO. 4 9 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, TO ACCEPT THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) FOR THE 2012 PROGRAM YEAR WHEREAS, the City of Aubum was designated as an entitlement community by the U.S. Department of Housing and Urban Development (HUD) for its Community Development Block Grant (CDBG) program; and WHEREAS, the requirements of the CDBG require the City prepare and submit a "Consolidated Annual Perfortnance and Evaluation Report(CAPER)" for each program year; and WHEREAS, the City Council of the City of Auburn heard and considered public testimony on March 18, 2013 about the CAPER for its 2012 program year NOW„THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES THAT Section 7. That the Consolidated Annual Performance and Evaluation Report (CAPER)for the 2012 program year is accepted. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of Resolution No. 4921 March 18, 2013 Page 1 of 2 this legislation and submit the report to HUD Section 3. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED this�day of��4-k� , 2013. CITY OF —� � PETER B. LEWIS MAYOR ATTEST � D ielle E. Daskam City Clerk APPROVED AS TO FORM: D iel B. He City Attomey Resolution No. 4921 March 18, 2013 Page 2 of 2 � CTTY OF � * WASHINGTO! City of Auburn Consolidated Plan for Years 2010 to 2014 Consolidated Annual Performance and Evaluation Report (CAPER) �Eor the 2012 Program Year March 31, 2013 Department of Administration = 25 West Main Street � Aubnrn,Washington 98001 EOUAL�p USING OPPORTUNITY CONTENTS' I Introduction, Summary II. Assessmeat of Goals and Shategies A. Housing and Homeless Prevention Sh�ategies B. Livable Communities Strategies C. Economic Development Strategies D Other Actions E. Continuum of Care Strategies F Affirmatively Furthering Fair Housiag_ G. Leveraging Resources H. Self-Evaluation III. Outcomes Measurement and Performance Reporting System IV CDBG—Specific Requirements A. Nature of and Reasons for any Change in Program Objectives B. Assessment of Grantee Efforts to Comply with Consolidated Plan C. Extent of Funds Used for National Objectives D. Relocation Actions E. Economic Developme�Activities F Prbgram Income Accounts Description G. Neighborhood Revitalization Strategies Report H. Eliminating Barriers to Affordable Housing I. Coordination with Public Housing Authorities J Lead-Based Paint Hazards K. Compliance and Monitoring Performed during the Program Yeaz V Public Participation Requirements VI. Public Participation: A. Miriutes from Public Hearing and Conncil Resolution B. Written comments received during public review of the C.A.P.E.R. City of Aubum—2012 CAPER Page 1 I. Introduction, Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Auburn, Washington, for program year 2012 is a report to the U.S. Department of Housing and Urban Development(HUD) on the Ciry's activities and accomplishments using Community Development Block Crrant (CDBG) funds. The City of Auburn (hereinafter referred to as the City)combines its CDBG funds with its general funds to support human service activities and human service planning and adminishation; this planning is detailed in the City's Consolidated Plan and in its Annual Action Plan and correlated with the CAPER. �;'�:. >,;:;> ��>° On November 7, 2011 the Auburn City Co�;�?�ssed Resolution Number 4764 adopting the 2012 Action Plan for the City��E3ub��.Consolidated Plan for Years Q�� w 4�. 2010 to 2014. The 2012 Action Plan w�bgsed on att.,^�timated, combined human �a>�: service budget of $1,050,000; out of.�'�iic3i $400,000 weie�CDBG funds, $650,000 were City of Aubwn general funds. ��,�� `:��;�� ,�.�,•. i>:<.. ��:z. ' . �;.,�. �;:, ,� .., On Apri14, 2012 HLJD informed the City�"ai,its�O;F2�Action Plan�"�s�es approved and funded with$466,796. �;�?;4� �;��;`�*:�. .�� \�w4.��4�a{'{n\,;y�j �.v4•: '.v'�'\k ".�� . ;�k�yi�k.. This Consolidated Annual Pe��p�n��a°d Evaluafton Report (CAPER) will explain in more detail where CDBG �'fttuds weie��t. T&e�:G1PER will assess how that .� spending addz��E�e�ousing at1d,comm�ikt3%`developueent goals that the Ciry set �a�cc: �.�:•s. ti,�:�:.�:::,,r forth in its(�'�`Tidated:�'1an for 1'''es�s 2(��f�i?fo Z0�1'4.<> v kt� r�`�� :n\.Si�i:n �. +' }'\ti. `•<�. 4��i�� %v t�. �k�?� �.}.� q�\�i�k1i \w TS}�.Jn. £�"�,,.i"iv�ik:t�..k�4 �ti:tii II. A��arf Goa�,�nd S��ies:��; ��:,v�"..."",�'�gS. ''.�: "�„ '*�` A.;;�fonsine and�ffameless�`k.': ention�rAtesies �'*;,`;�• "�,'`�;�^ `"\ ACt�dties funded � �.'�e C��:`��rough its contracts with local agencies to pmmote �ro„� ��„ � afFor�le housing ai�d�,preveri��bmelessness are part of its goal to assure Auburn residen��ave sufficie�t�od to eat and a roof overhead. The following are activities that receiv��BG ?relative to this goal. � i � • CD �fu�dS�ere used to make sure Auburn residents have access to ��s:��.�•,� emergeaCt�4:�� stance in the event that they become homeless. Specifically, CDBG furi3s were used for the following: o In an effort to help retired couples and senior citizens stay in affordable housing, the City uses iu CDBG funds to make home repairs for low-income and primarily senior homeowners. B. Livable Commuaities Strate¢ies The City uses its CDBG funds to help achieve the national objective of providing or maintaining a suitable living environment; particularly for its low income residenu. Towazds this end, the City uses its CDBG funds for the following: City of Aubum—2012 CAPER Page 2 • Support a regional network of community health services that provide basic health caze to low-iacome residents. The City pmvides CDBG funds to HealthPoint of King County (formerly Community Health Centers) for primary medical and dental care to low-income, uninsured residents at facilities located in Auburn. o Establish a youth drop-in center by providing funds to Auburn Youth Resources for acquisidon of facility C. Economic Develooment Strate�ies The City of Auburn strives to help potential entrepreneurs obtain the business skills they need to start and sustain a business ,and develop jobs. Towards this end, the City provides the Small Business Assistance Center of Crreen River Community College funding to pmvide iraining and counseling to individuals starting businesses. D. Ot6er Actions: Nei¢hborhood Revitalization: The City of Auburn uses its CDBG funds to preserve and/or revitalize low and moderate income neighborhoods. CDBG funds for planning and administration are used to work with neighborhood groups to identify local needs and develop plans to address those needs. Additional CDBG fimds aze used for the following: • Develop neighborhood plans so that low income neighborhoods can become eligible for consideration as local investment areas. • Increase neighborhood property va(ues, increase the length of time residents reside in neighborhood, increase number of owner-occupied units and improve sustainability of the entire neighborhood by installing public infrastructure such as curbs, sidewalks, street lights and curb cuts for wheelchairs. E. Continuum of Care Strateeies/Reduction in Povertv Strateeies The City of Auburn provides a Continuum of Care primary through two channels. First, the City participates in the King County HOME Consortium,which sets policy direction aad distributes HOME and McKinney fimds throughout the County On a local level, the City funds prograzns — both through the General Fund and with CDBG — that help prevent homelessness and address emergency and transitional housing needs. In addition to CDBG funded activiries described in this CAPER, the following examples of geaeral fund activities likewise help reduce poverty and homelessness in Aubum: • The City provides $56,500 of general funds to feed and caze for over 10,000 Auburn residents. • The City provides general fund support to provide emergency housing to over 400 homeless adulu and children. • The City provides ACAP Clrild and Family Services funds to subsidize the clrildcare of over 40 low-income,Auburn families. Ciry of Auburn—2012 CAPER Page 3 • The City provides over $90,000 of general fund support for services to victims of domestic violence. F Affirmativelv Fbrtherin¢Fair-Housine: The City complies in accordance with its "Analysis of Impediments to Fair Housing Choice" (An as required for CDBG entidement communities. As a result of the AI and the public response to it, the consultant—a partner in this effort throughout the county—who prepazed the AI identified three impediments and made three initial �y;�. recommendations. The recommendations were• ¢�,`,��' ♦'�4�� \'� • Expand current education and ou . ' '� e� ��.. ,\;�.. � �;�> . ��ti•. Continue ongoing enforceau��vities by ha�iug responsible those abie to make improvemenu in•: "��; and `z,:�. a,�,,� . 1,`'t\� ntiy�y . 4 4 y�v�� • Target homeownerslup an��;Tending _marketing to al�,,oitizens of all backgrounds. ,w�� '�`�� :,; , :.. ;v:.�:.� :. The City continues to im�t�:>.;t�e recom�tions in the AI. For instance, among other actions, the C�i`s'�"'�ng the Fm{�Housing logo onto its human �>.., .>:��. �k,ti service and hous�in��planning doEUmert�a9.;.a meansk�o�,�ublicize Fair Housing and the City's co�c�e�t�to it. 'I'h'`e��ty ha.s,��'��',`�,,p�ublicati�tns pmmoting Fair Housing available �:�:C�y H`a1��:S�nior CedY�s, �,4bthe="�ic gathering places. A link to �`�"`�' ��` has been"` `""ed on the�'�ity's website as a resource to Fair Hous ormau � � residents as .4 The (� continue ymonitor compliance with the Fair Housing A lain ��e W ' n State Human Rights Commission for $<xk" �!io fair `•''`'�' g co '� ° ts wexerfiled against the City in 2012 nor did the ��#�ity make��k``Y•� fe � alleged c . :. ' ts to the Washington State Human Rights �` S•�It� cv I�k4 \�`VV�1$$�Qn. � }� ��44: �� `.iS� 4�4��. \'`'�"� °�':�� +\`�. �� .y 4k. ''+.,hi +�1v G. Leve Resourc�:: �'�'"•,v :::�;. CDBG a ��, . ' ted;,�''the City are sometimes used to leverage other public and private fundii�e�s. For instance, in 2012 CDBG funds were used to leverage: *c�•.��:fi`. • Through�'f�'i�'e'�'leveraged matching funds of the City of Auburn's genenl fund, the human services budget exceeded $1 million that went to meet the goals and shategies of the City's Consolidated Plan. H. Self-Evaluarion During their review of the CAPER, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selecdon and monitoring to include pmvisions for the increased timelines due City of Aub�un-2012 CAPER Page 4 to response to environmental regulations(ESA and Lead Paint). Public service activities are within their intended schedule. Furthermore, the City continues to publicize its Housing Repair Program so as to increase the number of clientele served each yeaz. III. Outcomes Measnrement and Performance Reporting System: The Departmeht of Housing and Urban Development instituted a reporting system for outcome-based performance measures. The following S»mmari�eS accomplishments relative to the 2012 Action Plan. Agency Ciri of Auburn Commwritv Services: Housins Reosir Pro razn Activity• Provide emergency housing repairs to low-mod income Auburn homeowners at risk of becoming homeless. Proposed: 40 clients Actual: 43 clients Budget: $150,000 Spent: $171,655.12 ($21,655.12 prior yr.) Summary• During 2012 the City awarded 43 grants for minor home repairs. Actual expenditures were an average of less than $4,000 per client. All of the clients served were low-mod income, most earned less than 30% of tlie King County median household income(KCMHI). Agency Ciri of Auburn Communitv Services: Weatherizarion Progzam fCDBG-Rl Activity Provide emergency weatherization repairs to low-mod income Auburn homeowners at risk. Proposed: 15 clients Actual. 18 clients Budget: $40,000 Spent: $34,029.50 Summary• During 2012 the City awarded 18 ganu for weatherization repairs. Actual expenditiues were an average of less than$1,900 per client. All of the clienu served were low-mod income, most eamed less than 30% of the King County median household income(KCMI-II). Agency Auburn Youth Resources Activity Support AYR in acquiring a facility for drop-in resource center serving low-mod youth at Les Gove Campus. Proposed: 50 clients Actual. 50 clients Budget: $100,000 Spent: $100,000 City af Aubwn—2012 CAPER Page 5 Summary• AYR, in working with the City of Aubum to develop a strategy for low-mod and primarily homeless youth, is creating a drop-in center to supplement the programming at the Les Gove Pazks Activity Center. Goal: Health care to be physically and mentally St. Outcome: Within the city limits of Aub�are located non-profit agencies that provide health care to its.;#'Q�`«mcome residents. .,�<. ��;«>: OutputGoal: Support a regional netv�tk'.nh'Dt�•cff��pmmunity health services that provide basic health:este'f31ow-i�art�e residents. .;�.„;� .�•.A ��:�. Agency HealthPoint of KinQ Countv('fifrmeriy Community Hea`1�t�FiGenter) .�,i_: ; :,.�:.` Activity• Provide primaazy�>�a►edicaf�f; dental cai�e��ci; low-income, � ��es located in Adi�an. up�sured resident�s'`�; {:�a:,:�., �.;�..,,�,, Proposed: 78Yg��s ��„Actual: 78/70 clients f+:k�, �";r.ti`+� .�,. Budget: $57,5�};. ''`��.;`w*•; . �� " t: $57,500 ��,.\ "'"�'.'•z•y. �~��za. S �titi��,\�,Comm �} Healt��eitters has�"�ved the expected number �. ��of clients`,` r�•co�d yeaz. Through additional �4��• � � �. ;;.: , o• ^c;..:3: ,,� <tes,ources,��stal service�to the City was much greater. ,� .�<•; M�:: � h ;#'� ;;.�3 �:�� vw.� �>• tik:,,. ,,t�. .. r;k",�.ifi��'k;��... ';�E,\�`''E+.v\w;:.\i ;..'>.; '+u�':ti±'Vi:�:`�`.,,�� ., �a•4\. • ♦ , '�`:ti•`� \•.\.4 Goal: �•��,r3�� "�<��.:�;� �cation a�q,¢s�s to lead an independent life. Outcom'�"e*`��, ��`^�<,e'�Aub��`ur;�''`N a central location that makes available a variety of `??u,. \w�$, �\. k� �:�ervices atte�acsistance to individuals who aze starting a business. 1.<�, , �.� o�`;� �:� ,. �z:.. Output Goal: �'�;:�; I�e,� potential entrepreneurs obtain the business skills they need :.:L, . `�^``-; tG��tart and sustain a business. Provide potential entrepreneurs �:a`•�. ti.��C:ti ��`:��.:,.,�seazch and technical assistance on potential businesses in ��.:,:�;.Auburn and the means to finance them. Agency GRCC Small Business Assistance Center Activity Provide small business uaining and counseling to enable businesses and individuals starting business to survive and grow their businesses. Proposed: 25 clients Actual: 25 clients Budget: $37,500 Spent: $37,500 Summary• The agency provided over 480 hours of technical assistance and over 200 hours of counseling creating or saving 20 jobs. City of Auburn-2012 CAPER Page 6 Agency South King Countv Multi-Service Center: Employment Training Activity• Provide training to residents so that employment is found and sustained. Proposed: 15 clients Actual: 15 clients Budget: $5,300 Spent: $5,300 Summary• The agency prbvided training and job placement for the contracted amount of residents under this first yeaz effort with the City of Auburn. IV. CDBG— Specific Requirements A. Nature of and Reasons for any Change in Prngram Objectives No changes were made in the Program Objectives of the 2012 Action Plan. B. Assessment of Grantee Efforts in Complying with Consolidated Plan The City did not, through action or willful inacrion, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entides that are pursuing HUD-approved activities within the City (e.g., letters of zoning compliance,assistance with development processes, etc.). C. Ertent of Fands Used for National Objectives AIl funds were used exclusively for the National Objectives. D. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2012 program yeaz. E. Economic Development AMivities The Small Business Assistance Center (SBAC) has as a goal the creation/retention jobs. The activities provided by SBAC for the 25 low and moderate income clients served is providing both counseling hours and loan assistance as public benefit. F. Program Income Accounts Description The City of Auburn did not receive any program income during 2012: G. Neighborhood Revitalization Strategies Reports The City of Aubum is working to align its Neighborhood Revitalization I City of Auburn-2012 CAPER Page 7 Strategy in accordance to HIJD's criteria for selected or targeted neighborhoods. The City does have a policy in place ttiat utilizes CDBG funds to make improvements according to HUD regulations. H. El�inating Barriers to Affordable Housing The City provided grants for home repairs to 43 low-income homeowners. Most of these homeowners were senior citizens. They home repairs provided the clients of Auburn's Housing Repair Program enable them to stay in their homes, which aze much more affordable that�>vi�[#t they fmd elsewhere. ��:::: I. Coordination with Pubtic Housing Au�li�%�it�es ;:��::,�. <:'�:•��:?, 1'he City of Aubum and the King, fs`'ci�d'nty F�iiTSing Authority haue a long history of collaboration toward d''eR!��"Toping affor3`aiik.housing for low-income ,,.;..,. residents and people with spe�l;needs. The King'�ty Housing Authority has approximately 768 publi�`.�using units located in<�um; in addidon to �•.aa ;,�•� more than 800 Section 8 vouc eis:{r The Cit;g,;of Auburri��s to continue to work with the Kin County Ho� ty to pre '�yand maintain a�b ��'��`� � Auburn's stock of le housing . ow-income residen . '�s3,`�'•''��'S �4,;. J. Lead-Based Paint Hacard`s� �`..�; �:�� :�.`,��. S` �� w>,�v. 'v�•:'•. \�' �4'��Qi':� `h��: The Cityk,��o�f�aAubum in`c�i�des 1 . , in its;�ABG contracts that require agenci��s;;dx. ly with I-f� Le . .`�`�:.'�?��vnt�1Legulations (24 CFR Part 35) iss�p��irsuant ,�,'the Lead-,4,,..`,�,�� t P`�s„`t��'ng Prevention Act (42 U.S.C. SecUOrig��..,.`4831, e�:;�q.) reqm�prohibition of the use of lead-based paint .•>� whenever:�DBD,�Bnds aze us�, In addition, the City notifies residents of >�, ,;,�.•;, a �:`��'•" 'al le�-. ��: ��pti ��''p' . �,•.�azard.��`,��ben it awards a Housing Repair grant. A �?�` copy�vE the pat�hlet — "1'�rp��t��our Family from Lead In Your Home is .ti4 h�, �>{�'� provid�ch ��ng Rep'nik�sEl�ent when the City conducts the initial :�� inspection<p�hein c��e. �,� \e>.;:. �a;.�, IG•;ti.�ompliance '�a�d Monito�g Performed during t6e Program Year ,�v�� . . �'4�+�. ::;�5. Q�ECOme data �s�acluded in the contract between the City of Auburn and the �;,ti* .,,.,,, agenC�,?�zecei,��LDBG funds. The City monitors agency compliance with its CDBG�'� �by requiring the agency to submit quarterly reports that includes��n the number of service units provided along with demographic information about their clients. In addition, City staff monitors the agencies with a site visit at least once a yeaz and maintains a more frequent contact with agencies using the telephone and email. 1'he information contained in this CAPER was derived from these site visits, quarterly reports and miscellaneous agency contacts. V. Public Participation Requirements 1'he public review period for this Consolidated Annual Performance and Evaluation Report for 2012 began on Mazch 4, 2013 when copies became Ciry of Aubum—2012 CAPER Page 8 available for distribution. A public notice was published in The Seattle Times on Mazch 4, 2013 announcing the plan was ready for public review and comment. A public hearing was scheduled and advertised for Mazch 18, 2013 at wluch time the review period ends. Public comments were reviewed by the City of Auburn's City Council. Presentation to the City Council was made on Mazch 18, 2013 for final review and consideration prior to submitting it to HLJD on Mazch 31, 2013. Minutes of these meetings, along with any other written comments, are included in the appendix of this CAPER. VI. Public Participation A. Minutes from Council meeting and Resolution of acceptance B. Written comments, if any, received during public review ofthe C.A.P.E.R. Ciry of Aubum—2012 CAPER Page 9