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Home My WebLink About04-01-2013 4-1-2013 FINANCE COMMITTEE PACKET Finance Committee April 1, 2013 - 5:30 PM Annex Conference Room 1 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. March 18, 2013 Minutes* B. Claims Vouchers* (Coleman) Claims check numbers 421291 through 421591, in the amount of $1,320,530.11 and dated April 1, 2013. C. Payroll Vouchers (Coleman) Payroll check numbers 533690 through 533721 in the amount of $283,042.12 electronic deposit transmissions in the amount of $1,260,268.29 for a grand total of $1,543,310.41 for the period covering March 14, 2013 - March 27, 2013. III.RESOLUTIONS A. Resolution No. 4916* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the Cumulative Reserve Fund to the Golf Course Fund for up to a three-year period of time IV.DISCUSSION ITEMS A. Ordinance No. 6460* (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 8.08.070 and 8.08.140 of the Auburn City Code relating to solid waste disposal B. Resolution No. 4928* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the city to apply for and, if awarded, to accept grant funds in the amount of $300,000.00 from the Federal Aviation Administration and the Washington State Department of Transportation, Aviation Division, to seal coat airport apron areas, runway and taxiway surfaces for the Auburn Municipal Airport and authorizing the execution of the grant agreement therefor C. Resolution No. 4929* (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Page 1 of 249 City to apply for, and if awarded, to accept grant funds in the amount of $70,000.00 from the Federal Aviation Administration and the Washington State Department of Transportation, Aviation Division, to prepare an airport wildlife hazard assessment for the Auburn Municipal Airport and authorizing the execution of the grant agreement therefor D. Resolution No. 4930* (Heid) A Resolution of the City Council of the City of Auburn, Washington, approving placing the King County County-wide 2014-2019 Medic One/Emergency Medical Services (EMS) levy on the ballot E. Resolution No. 4931* (Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept a federal grant to be administered through the Washington State Department of Transportation for the Citywide Guardrail Improvements Project F. Resolution No. 4932* (Tiedeman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract for services with Avidex in the amount of $238,000.00 for audio visual services, upgrades and equipment utilizing cooperative purchasing agreement resolution #4919, University of Washington Contract #12-0120 G. Redflex Contract* (Coleman) Proposed Redflex Contract Amendment H. Public Works Consultant Agreement No. AG-C-431 (Dowdy) City Council to grant permission to enter into Consultant Agreement No. AG-C-431 with FCS Group, Inc. for the Water, Sewer, and Stormwater Cost of Service Rate and Charge Study V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: March 18, 2013 Minutes Date: March 25, 2013 Department: Administration Attachments: March 18, 2013 Minutes Budget Impact: $0 Administrative Recommendation: Background Summary: Reviewed by Council Committees: Councilmember:Staff: Meeting Date:April 1, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 249 Finance Committee March 18, 2013 - 5:30 PM Annex Conference Room 1 MINUTES I. CALL TO ORDER Chair John Partridge called the meeting to order at 5:30 p.m. in Annex Conference Room 1 located on the second floor of the City Hall Annex at One East Main Street in Auburn. A. Roll Call Chair John Partridge, Vice Chair Largo Wales and Member John Holman were present. City officials and staff members present included: Mayor Peter B. Lewis, Deputy Mayor Nancy Backus, Advisor to the Mayor Michael Hursh, Public Works Director Dennis Dowdy, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Interim Planning and Development Director Jeff Tate, Planning Manager Elizabeth Chamberlain, Environmental Services Manager Chris Andersen, Utilities Engineer Dan Repp, and City Clerk Danielle Daskam. Also present was Scot Pondelick. B. Announcements 1. Auburn Golf Course and High School Usage Fees (Faber) Director Faber stated that the Municipal Services Committee has been reviewing the high school golf team usage of the Auburn Municipal Golf Course. The Auburn City Code provides that the Parks, Arts and Recreation Director is authorized to provide discounted fees and charges to the Auburn School District or Green River Community College golf teams for scheduled practices or matches during their season. No fees are currently charged to the teams. After meeting with other municipal golf course operators regarding school team usage of their golf courses, Director Faber proposed a new policy that establishes parameters for the usage of the golf course by school teams without significantly changing the intent of cooperating with the area schools. Director Faber explained that Page 1 of 7 CA.A Page 4 of 249 the City enjoys a good working relationship with the schools and each uses the other's facilities for free. Director Faber explained that the proposed policy will suit the needs of the school teams. Any player usage over the policy limit would be charged at half the junior rate. The proposed policy would limit the teams to fifteen players (six varsity, six junior varsity, and three alternates). Tryouts would be limited to a maximum of four 9-hole rounds scheduled at 7:30 a.m. weekdays in late August. During the season, team members would be allowed to play two days per week at no charge; Monday through Thursday only. Any additional play would be scheduled with golf shop staff at the discounted rate. Use of the putting green, chipping green and practice field would be at no charge when space is available. Director Faber will be presenting the proposed policy to school officials for their comment. Vice Chair Wales spoke in favor of charging fees to the school teams to support the golf course enterprise fund. Director Faber stated the City uses schools gyms, and the school district uses the City's ballfields and golf course for free. The City pays for use of school facilities for the before and after school programs due to the need to have a custodian on site. Director Faber stated a decision on the new policy is anticipated before this fall when the high school golf season begins. C. Agenda Modifications There was no change to the agenda. II. CONSENT AGENDA A. March 4, 2013 Minutes Committee members reviewed the March 4, 2013 minutes. Chair Partridge referred to Discussion Item D, Auburn Valley Humane Society, and suggested clarification of some of the statements. Members agreed to modify the March 4 minutes as follows: "Member Holman stated the City is going to need a cash infusion to make the first quarter payment to the Auburn Valley Humane Society (AVHS). He requested the Finance Department prepare a report with the financial status of the City's obligation to AVHS. The City is responsible for $220,000.00$240,000.00 per year payable in quarterly Page 2 of 7 CA.A Page 5 of 249 installments. Current licensing revenue will not cover the first quarter payment. The estimated revenue for 2013 is $160,000.00 based on prior years with King County. The City licensing revenues for January and February were $6,000.00 for each month; March revenue is estimated to be approximately $7,000.00. The City will have a significant shortfall between the licensing revenue and the first quarter payment. In addition, the City is responsible for one FTE Animal Control Officer. Member Holman stated per his calculations the City is going to beresponsiblepaidfor approximately $550,000.00 $1.5 million in tenant improvements and for purchase of the building and landnot including the $1,500,000.00 renovation of the AVHS facility. Member Holman reiterated he believes AVHS is the best option for the City; he simply would like to have a clear view of the expectations and financial obligation for the City. He added there is not a line item in the budget for staff time or facility repairs. Mayor Lewis stated the City budgeted knowing first quarter revenue would be low. There are no expenses that are above and beyond what has been budgeted. Chair Partridge stated the $220,000.00 $240,000.00 obligation is based on the licenses purchased from King County from the previous year. The Animal Control Officer is budgeted from the Police Department and the capital improvements are part of the 2012 Budget. The risk the City has undertaken is if pet licensing fees do not meet the obligation the funds will have to come from the General Fundthe difference between pet licensing fees and the contract obligation. Chair Partridge requested the spreadsheet also include the expenses for pet licensing if the City had stayed with King County. Mayor Lewis requested Director Coleman add a spreadsheet to the monthly financial report with the requested data." Vice Chair Wales moved and Member Holman seconded to approve the minutes as corrected. MOTION CARRIED UNANIMOUSLY. 3-0 B. Claims Vouchers Claims check numbers 420952 through 421290 in the amount of $4,792,863.99 and dated March 18, 2013. Committee members reviewed the claims and payroll vouchers and briefly discussed claims vouchers 420974, 421026, 421160, 421173, 421216, and 421250. Finance Director Coleman reported that procurement cards are expected to be in use by departments by April 1. She distributed a Page 3 of 7 CA.A Page 6 of 249 sample of a procurement card reconciliation report for Committee review. Vice Chair Wales moved and Member Holman seconded to approve and forward claims and payroll vouchers to the Council for consideration. MOTION CARRIED UNANIMOUSLY. 3-0 C. Payroll Vouchers Payroll check numbers 533662 through 533689 in the amount of $838,625.95 and electronic deposit transmissions in the amount of $1,183,386.28 for a grand total of $2,022,012.23. See claims vouchers above for approval of payroll vouchers. III. DISCUSSION ITEMS A. January 2013 Financial Report (Coleman) Finance Director Coleman presented the January 2013 Financial Report. She noted that revenue collections totaled $4.3 million, ahead of the 2013 Budget of $4.1 million, due primarily to increased revenue from utility taxes, sales tax revenue, building permits and development service fees. Mayor Lewis reported state legislation was recently introduced to eliminate Streamlined Sales Tax mitigation to the cities. The City receives approximately $2 million annually in Streamlined Sale Tax mitigation. Mayor Lewis stated that one of the sponsors of the legislation is 31st District Representative Cathy Dahlquist. The funds are proposed to be re-directed to education funding. Chair Partridge noted the Cemetery ended with a net operating income. Finance Director Coleman briefly reviewed the City's investment portfolio. The total cash and investments at the end of January was $90.6 million. Finance Director Coleman briefly reviewed the January 2013 Sales Tax Summary and the working capital statement. B. Ordinance No. 6459 (Chamberlain) An Ordinance of the City Council of the City of Auburn, Washington, extending and amending Chapter 18.56 of the Auburn City Code, relating to the regulation of the allowance, dimensions and location of off-premise real estate signs Page 4 of 7 CA.A Page 7 of 249 Planning Manager Elizabeth Chamberlain presented Ordinance No. 6459. Ordinance No. 6459 will extend the City's existing off-premise real estate sign program for an additional year. In 2011, the City Council passed Ordinance No. 6360 establishing one year interim zoning controls pertaining to the allowance of real estate signs not currently permitted by existing sign regulations in the public right-of- way or on private property related to the sale, lease or rent of residential and non-residential development properties. The purpose of the interim zoning controls is to assist in local economic development associated with the sale and development of residential and non-residential property in the city. The interim zoning controls are due to expire on April 21, 2013, unless extended by the City Council. Planning Manager Chamberlain explained additional provisions have been added to the ordinance to prohibit advertisement of projects outside the city limits and prevent an applicant from using the program in the future should he/she violate any provision or approval. Planning Manager Chamberlain reported the Planning and Community Development Committee recommended approval of Ordinance No. 6459. Mayor Lewis stated the program has received positive reaction from the community, realtors, and developers. C. Resolution No. 4920 (Chamberlain) A Resolution of the City Council of the City of Auburn, Washington, temporarily reducing building, planning and engineering related fees and temporarily reducing park impact fees (PIF) for the period from the effective date of this Resolution through December 31, 2013, for development projects on certain real property described herein for which completed applications have been submitted Planning Manager Chamberlain presented Resolution No. 4920, which sets forth additional incentives for developing within the urban center or Downtown Catalyst Area. Resolution No. 4920 would reduce the Park Impact Fee by 75% or to $875.00 per residential unit, and reduce the planning, building and engineering review fees by 75%. The fee reduction would only apply to the parcels identified in the resolution. The fee reduction also only applies to development projects that have received all necessary and required development approvals from the City by December 31, 2013. D. Resolution No. 4921 (Hursh) A Resolution of the City Council of the City of Auburn, Washington, to accept the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2012 Program Year Page 5 of 7 CA.A Page 8 of 249 Michael Hursh, Advisor to the Mayor, presented Resolution No. 4921, which approves the Consolidated Annual Performance and Evaluation Report (CAPER) for the year 2012. The CAPER is an overall review of the housing and community development activities that were funded by the Community Development Block Grant Program. A public hearing on the CAPER is scheduled for this evening's City Council meeting. The Planning and Community Development Committee recommended approval of the CAPER at their last meeting. Mr. Hursh spoke briefly regarding two of the programs funded through the Community Development Block Grant. He reported that the Housing Repair Program projects are fully funded. He also briefly spoke regarding the Green River Community College Small Business Assistance Center, which provides small business training and counseling to enable existing businesses to grow their business and individuals starting businesses. E. Resolution No. 4922 (Chamberlain) A Resolution of the City of Auburn, Washington, authorizing the acceptance of a grant from 4Culture and authorizing the Mayor and City Clerk to execute the necessary contracts to accept said funds Planning Manager Elizabeth Chamberlain presented Resolution No. 4922. The Resolution authorizes the acceptance of a grant from 4Culture in the amount of $3,500.00 to prepare a historic landmark designation application for the City's Japanese American Pioneer Cemetery. F. Resolution No. 4923 (Andersen) A Resolution of the City Council of the City of Auburn, Washington, authorizing the execution of Amendment #2 to Grant Agreement No. RCO #09-1429R with the Washington State Recreation and Conservation Office for Phase 2 of the Fenster Levee Setback Project Environmental Services Manager Chris Andersen presented Resolution No. 4923. The Resolution authorizes the acceptance of a grant amendment in the amount of $327,353.00 from the State Recreation and Conservation Office for the Fenster Levee Setback and Floodplain Restoration Project. The grant requires a local match of $57,768.00, which will be provided through the grant proceeds from King County Flood Control District (see Resolution No. 4924 for a description of the King County Flood Control District grant). G. Resolution No. 4924 (Andersen) A Resolution of the City Council of the City of Auburn, Washington, authorizing the execution of Cooperative Watershed Management Grant Agreement No. 9.12.007 with King County for Phase 2 of the Fenster Levee Setback Project Page 6 of 7 CA.A Page 9 of 249 Resolution No. 4924 authorizes the acceptance of a $300,000.00 grant from the King County Flood Control District for the Fenster Levee Setback and Floodplain Restoration Project. No local match is required. H. Water, Sewer, and Storm Drainage Cost of Service and System Development Charge Study (Repp) Utilities Engineer Dan Repp reported that the Public Works Committee is recommending that a water, sewer and stormwater utility cost of service study be completed to assess the equity of how rates are charged to different customer classes. The Public Works Committee also requested a comparison of the City's system development charges compared with other local jurisdictions. The objective of the cost of service study is to determine the actual costs of providing utility services to each customer class. The study is anticipated to be complete by the end of year 2013. IV. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:05 p.m. APPROVED this ____ day of April, 2013. _________________________ _________________________ John Partridge, Chair Danielle Daskam, City Clerk Page 7 of 7 CA.A Page 10 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Claims Vouchers Date: March 25, 2013 Department: Administration Attachments: Vouchers Budget Impact: $0 Administrative Recommendation: City Council to approve Claims Vouchers Background Summary: Claims check numbers 421291 through 421591, in the amount of $1,320,530.11 and dated April 1, 2013. Reviewed by Council Committees: Councilmember:Staff:Coleman Meeting Date:April 1, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 11 of 249 03/27/2013 Voucher List City of Auburn 1 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421291 3/26/2013 115730 AUBURN TRAVEL FUND 3161 ADVANCE - JOHN HOLMAN, NLC CONFERENCE 001.11.511.600.43 418.90 3162 ADVANCE - WAYNE OSBORNE, NLC CONFERENCE 001.11.511.600.43 418.90 3163 ADVANCE - bBILL PELOZA, NLC CONFERENCE 001.11.511.600.43 542.00 3164 ADVANCE - PETE LEWIS, NLC CONFERENCE IN 001.11.513.100.43 319.50 Total : 1,699.30 421292 4/1/2013 002909 ABC LEGAL SERVICES, INC.SLA9817351 ENGLISH HOME AND GARDEN PROCESS SERVICE 001.17.524.200.41 79.50 Total : 79.50 421293 4/1/2013 005503 ADT SECURITY SERVICES, INC.116667940 SECURITY MONITORING AT THE VETERANS 001.33.576.100.41 52.49 Total : 52.49 421294 4/1/2013 111620 ADVANCED SAFETY & FIRE SERVICE 133130 Annual Service for Golf Course and City 505.00.524.500.48 51.21 Total : 51.21 421295 4/1/2013 002878 ADVANTAGE GRAPHICS, INC 12214 large quantity printing jobs 518.00.518.780.41 881.28 ADDITIONAL USE TAX 518.00.518.780.41 5.67 ADDITIONAL USE TAX 1Page:CA.B Page 12 of 249 03/27/2013 Voucher List City of Auburn 2 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421295 4/1/2013 (Continued)002878 ADVANTAGE GRAPHICS, INC 518.237.200 -5.67 12242 Large quantity printing jobs 518.00.518.780.41 326.40 Total : 1,207.68 421296 4/1/2013 115190 AGRI SHOP, INC 27241/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.35 98.54 27279/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 550.141.100 763.87 27284/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 98.50 27291/1 Door Stops~ 505.00.524.500.31 8.18 27307/1 CODE ENFORCEMENT SUPPLIES INVOICE NO. 001.17.524.200.31 60.65 27333/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 3.70 27334/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 560.78 27341/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 001.33.576.100.31 37.76 27364/1 LAWN & GARDEN SUPPLIES, TOOLS & WORK 432.00.535.900.35 133.77 27365/1 PARTS AND SUPPLIES FOR PARTS MAINTENANCE 2Page:CA.B Page 13 of 249 03/27/2013 Voucher List City of Auburn 3 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421296 4/1/2013 (Continued)115190 AGRI SHOP, INC 001.33.576.100.31 158.57 27436/1 PARTS AND SUPPLIES FOR PARKS MAINT. AS 001.33.576.100.31 544.32 27463/1 COURSE TOOLS AND SUPPLIES 437.00.576.600.31 75.38 27481/1 PARTS AND SUPPLIES FOR PARKS MAINT. AS 001.33.576.100.31 12.57 27485/1 PARTS AND SUPPLIES FOR PARKS MAINT. AS 001.33.576.100.31 30.62 27519/1 PARTS AND SUPPLIES FOR PARKS MAINT. AS 001.33.576.100.31 6.56 27529/1 PARTS AND SUPPLIES FOR PARKS MAINT. AS 001.33.576.100.31 171.19 Total : 2,764.96 421297 4/1/2013 019527 AIMWARE, INC.2013506 BrightWork Annual Support & Upgrade 518.00.518.880.48 810.00 Total : 810.00 421298 4/1/2013 005768 AIRPORT MANAGEMENT GROUP, LLC 5591 50 SECURITY ENCODED ENTRY CARDS 435.00.546.800.35 285.70 5592 2013 MGMT SERVICES AT AIRPORT~ 435.00.546.100.41 35,903.73 Total : 36,189.43 421299 4/1/2013 111950 ALBERTSONS LLC 6030375100035408 3Page:CA.B Page 14 of 249 03/27/2013 Voucher List City of Auburn 4 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421299 4/1/2013 (Continued)111950 ALBERTSONS LLC TEEN FUND SUPPLIES 001.33.574.240.31 43.60 LATE NIGHT SUPPLIES 001.33.574.240.31 13.99 TEEN SUPPLIES 001.33.574.240.31 2.49 HOSPITALITY FOR BRAVO PERFORMERS 001.33.573.201.41 120.91 SPECIALIZED REC SUPPLIES 001.33.574.240.31 64.91 AROUND THE BELL SUPPLIES 001.33.574.240.31 4.58 SPECIAL OLYMPICS SUPPLIES 001.33.574.240.31 146.44 AROUND THE BELL SUPPLIES 001.33.574.240.31 9.98 COOKING CLUB SUPPLIES 001.33.574.240.31 19.48 YOUNG GENERATION CLUB SUPPLIES 001.33.574.240.31 3.49 Total : 429.87 421300 4/1/2013 003949 ALMY, ROBERT MEDICARE/LEOFF LEOFF 1 MEDICARE PART B REIMBURSEMENT 001.98.517.210.25 1,198.80 Total : 1,198.80 421301 4/1/2013 112610 ALPINE PRODUCTS, INC.TM-130305 TRAFFIC SAFETY SUPPLIES ON AN AS 001.42.542.300.31 66.80 TM-130340 TRAFFIC SAFETY SUPPLIES ON AN AS 001.42.542.300.31 328.50 TM-130372 TRAFFIC SAFETY SUPPLIES ON AN AS 4Page:CA.B Page 15 of 249 03/27/2013 Voucher List City of Auburn 5 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421301 4/1/2013 (Continued)112610 ALPINE PRODUCTS, INC. 001.42.542.300.35 389.82 Total : 785.12 421302 4/1/2013 020720 ALTISOURCE SOLUTIONS INC 012660 UTILITY REFUND - 626 5TH ST SE 430.233.100 1,020.46 Total : 1,020.46 421303 4/1/2013 013835 AMERICAN SOLUTION FOR BUSINESS INV01352546 Uniform Shirts for Facilities 505.00.524.500.22 261.90 Total : 261.90 421304 4/1/2013 020356 APPLE INC.4231788013 2 iPad with Retina, Wifi/cellular for 518.00.518.880.35 1,258.00 2- AppleCare+ for iPads 518.00.518.880.35 198.00 Sales Tax 518.00.518.880.35 138.32 Total : 1,594.32 421305 4/1/2013 393720 ARAMARK UNIFORM SERVICES 655-6646679 Rubber Mat Service at Various City 505.00.524.500.41 71.62 655-6670322 Rubber Mat Service at Various City 505.00.524.500.41 71.62 655-6681538 Rubber Mat Service at Various City 505.00.524.500.41 10.95 655-6681539 Rubber Mat Service at Various City 505.00.524.500.41 13.80 655-6681540 5Page:CA.B Page 16 of 249 03/27/2013 Voucher List City of Auburn 6 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421305 4/1/2013 (Continued)393720 ARAMARK UNIFORM SERVICES Rubber Mat Service at Various City 505.00.524.500.41 10.95 655-6693393 Rubber Mat Service at Various City 505.00.524.500.41 10.95 655-6693394 Rubber Mat Service at Various City 505.00.524.500.41 13.80 655-6693395 Rubber Mat Service at Various City 505.00.524.500.41 10.95 655-6693942 MAT AND TOWEL SERVICE 437.00.576.600.41 16.43 655-6693943 Rubber Mat Service at Golf Course~ 505.00.524.500.41 16.43 655-6705165 Rubber Mat Service for Various City 505.00.524.500.41 10.95 655-6705166 Rubber Mat Service for Various City 505.00.524.500.41 13.80 655-6705167 Rubber Mat Service for Various City 505.00.524.500.41 10.95 655-6712428 CLEANING OF SHOP TOWELS AND MATS 001.33.576.100.41 30.44 Total : 313.64 421306 4/1/2013 114230 ASCO PACIFIC, INC 40619 NICHE VASE & RING, BRIGHT GOLD, 10 QTY 436.00.536.200.34 936.72 6Page:CA.B Page 17 of 249 03/27/2013 Voucher List City of Auburn 7 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 936.72 421306 4/1/2013 114230 114230 ASCO PACIFIC, INC 421307 4/1/2013 000426 ASSOCIATED SALES & BAG E349685 DESICCANT-TYVEK; NATURAL NYLON TIES 001.21.521.300.31 233.20 Total : 233.20 421308 4/1/2013 110510 AT&T MOBILITY 287019865528X0309201 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 167.64 Total : 167.64 421309 4/1/2013 110510 AT&T MOBILITY 828527679X03152013 AT & T POLICE SWAT VAN CELL/SIM~ 117.00.521.210.42 37.49 Total : 37.49 421310 4/1/2013 114710 AUBURN CHAMBER OF COMMERCE 23353A City of Auburn table display at 001.11.513.100.43 50.00 23452A Partnership Luncheon - Mayors State of 001.11.513.100.43 240.00 Partnership Luncheon - Mayors State of 001.11.511.600.43 160.00 23501A 4/2013 tourism svcs & visitor info 104.00.557.300.41 3,750.00 4/2013 tourism svcs & visitor info 001.98.558.100.49 3,333.34 Total : 7,533.34 421311 4/1/2013 114740 AUBURN CHEVROLET 5082017 VEHICLE PARTS AND SERVICE ON AN AS 550.00.548.680.31 21.18 5082505 VEHICLE PARTS AND SERVICE ON AN AS 7Page:CA.B Page 18 of 249 03/27/2013 Voucher List City of Auburn 8 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421311 4/1/2013 (Continued)114740 AUBURN CHEVROLET 550.141.100 317.20 Total : 338.38 421312 4/1/2013 115160 AUBURN GYMNASTICS CENTER, INC 38004 MINI AND TINY STAR CLASSES:~ 001.33.574.240.41 232.00 38009 MINI AND TINY STAR CLASSES:~ 001.33.574.240.41 203.00 38012 MINI AND TINY STAR CLASSES:~ 001.33.574.240.41 232.00 38013 MINI AND TINY STAR CLASSES:~ 001.33.574.240.41 203.00 38023 MIGHTY STARS CLASSES:~ 001.33.574.240.41 264.00 38027 GIRLS BEGINNER GYMNASTICS CLASSES:~ 001.33.574.240.41 368.00 Total : 1,502.00 421313 4/1/2013 115260 AUBURN MECHANICAL, INC 12838 Repair Urinal Leak at the Senior Center 505.00.524.500.48 411.92 Total : 411.92 421314 4/1/2013 115535 AUBURN RESPITE PROGRAM 030113/DONATION MEALS FOR THE RESPITE PROGRAM 001.33.574.210.31 500.00 Total : 500.00 421315 4/1/2013 014272 AUBURN SAFE & LOCK 1242 Repair Paric Device at the Justice 8Page:CA.B Page 19 of 249 03/27/2013 Voucher List City of Auburn 9 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421315 4/1/2013 (Continued)014272 AUBURN SAFE & LOCK 505.00.524.500.48 487.28 Total : 487.28 421316 4/1/2013 115550 AUBURN SCHOOL DIST #408 014006 BEFORE AND AFTER SCHOOL FACILITY USAGE 001.33.574.240.49 300.00 014007 BEFORE AND AFTER SCHOOL FACILITY USAGE 001.33.574.240.49 300.00 FEB2013 FEB 2013 SCHOOL IMPACT FEES 124.237.173 159,813.32 Total : 160,413.32 421317 4/1/2013 115640 AUBURN SKATE CONNECTION 256077 AROUND THE BELL SKATING ON FEBRUARY 20, 001.33.574.240.49 64.00 AROUND THE BELL SKATING ON FEBRUARY 20, 001.33.574.240.31 32.00 Total : 96.00 421318 4/1/2013 022093 AUBURN SOUTH MCDONALDS 071700 UTILITY REFUND - 702 AUBURN WAY S 434.233.100 6.39 Total : 6.39 421319 4/1/2013 115700 AUBURN SYMPHONY ORCHESTRA 031013PERF TOURISM SERVICES CONTRACT FOR MARCH 2013 001.33.573.201.41 18,750.00 Total : 18,750.00 421320 4/1/2013 004445 AUBURN VALLEY COLLISION INC 8012 Payment to body shop for 6509E, 550.00.548.680.48 6,474.11 Sales Tax 550.00.548.680.48 615.04 9Page:CA.B Page 20 of 249 03/27/2013 Voucher List City of Auburn 10 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 7,089.15 421320 4/1/2013 004445 004445 AUBURN VALLEY COLLISION INC 421321 4/1/2013 116060 AUTOMATIC WILBERT VAULT CO 26544 TOGETHER AT SUNSET COMPANION WOOD URN 436.00.536.200.34 475.00 Total : 475.00 421322 4/1/2013 014723 BAKER, DELEE ANN 38168 YOUTH BALLET/JAZZ CLASSES:~ 001.33.574.240.41 162.00 38169 BALLERINA ENCHANTMENT CLASSES:~ 001.33.574.240.41 378.00 38170 BALLERINA ENCHANTMENT CLASSES:~ 001.33.574.240.41 648.00 Total : 1,188.00 421323 4/1/2013 121260 BEN-KO-MATIC CO 00067089 PARTS & SERVICE ON AN AS REQUIRED BASIS 550.00.548.680.35 1,626.37 00067113 PARTS & SERVICE ON AN AS REQUIRED BASIS 550.00.548.680.35 68.93 00067119 PARTS & SERVICE ON AN AS REQUIRED BASIS 550.00.548.680.35 436.87 00067123 PARTS & SERVICE ON AN AS REQUIRED BASIS 550.00.548.680.35 556.06 00067126 PARTS & SERVICE ON AN AS REQUIRED BASIS 550.00.548.680.35 56.34 00067130 Parts to repair impeller for #6926A, 550.00.548.680.35 3,093.94 10Page:CA.B Page 21 of 249 03/27/2013 Voucher List City of Auburn 11 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421323 4/1/2013 (Continued)121260 BEN-KO-MATIC CO Sales Tax 550.00.548.680.35 293.92 00067157 PARTS & SERVICE ON AN AS REQUIRED BASIS 550.00.548.680.35 73.52 Total : 6,205.95 421324 4/1/2013 021848 B-FORCE PROTECTION SECURITY 0143 PARKS SECURITY FOR THE MONTH OF MARCH 001.33.576.100.41 1,300.00 Total : 1,300.00 421325 4/1/2013 020033 BLUE LINE TRAINING LLC 783 SUICIDE BY COP TRAINING (BLAKE, 001.21.521.210.49 396.00 Total : 396.00 421326 4/1/2013 021981 BLUE LINE WATER INC 9087 MONTHLY MAINTENANCE OF THE WATER SYSTEM 001.33.576.100.41 194.53 Total : 194.53 421327 4/1/2013 122490 BLUMENTHAL UNIFORM CO, INC 975783-02 supplies for PD room at M&O. Flex-cuffs 001.21.521.200.31 273.90 freight 001.21.521.200.31 12.00 Sales Tax 001.21.521.200.31 27.16 985838 ACADEMY APPAREL - T. LUCE 001.21.521.200.22 444.02 985851 ACADEMY APPAREL - L. RHEA 001.21.521.200.22 418.84 11Page:CA.B Page 22 of 249 03/27/2013 Voucher List City of Auburn 12 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421327 4/1/2013 (Continued)122490 BLUMENTHAL UNIFORM CO, INC 986696 NEW OFFICER UNIFORM - E. MATTSON 001.21.521.200.22 1,030.22 988491 FOLDING KNIFE, BELT KEEPERS, CUFF CASE, 001.21.521.230.22 281.02 Total : 2,487.16 421328 4/1/2013 286220 BNSF RAILWAY COMPANY 90072721 Railroad flagging work for M Street 102.00.594.420.65 23,969.33 90072731 Railroad track work for M Street 102.00.594.420.65 113,902.08 Total : 137,871.41 421329 4/1/2013 286220 BNSF RAILWAY COMPANY AUB 040512 BNSF gate damage payment per Scott 001.32.532.200.48 520.93 AUB 043012 BNSF gate damage payment per Scott 001.32.532.200.48 90.63 AUB 051712 BNSF gate damage payment per Scott 001.32.532.200.48 417.53 AUB 060612 BNSF gate damage payment per Scott 001.32.532.200.48 374.56 AUB 060612-2 BNSF gate damage payment per Scott 001.32.532.200.48 12.75 AUB 071112 BNSF gate damage payment per Scott 001.32.532.200.48 201.43 AUB 080212 12Page:CA.B Page 23 of 249 03/27/2013 Voucher List City of Auburn 13 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421329 4/1/2013 (Continued)286220 BNSF RAILWAY COMPANY BNSF gate damage payment per Scott 001.32.532.200.48 86.07 AUB 082312 BNSF gate damage payment per Scott 001.32.532.200.48 386.64 AUB 091812 BNSF gate damage payment per Scott 001.32.532.200.48 201.43 AUB 100412 BNSF gate damage payment per Scott 001.32.532.200.48 674.15 AUB 102412 BNSF gate damage payment per Scott 001.32.532.200.48 621.65 AUB 103112 BNSF gate damage payment per Scott 001.32.532.200.48 621.65 AUB 111312 BNSF gate damage payment per Scott 001.32.532.200.48 471.37 AUB080112 BNSF gate damage payment per Scott 001.32.532.200.48 26.86 AUB092712 BNSF gate damage payment per Scott 001.32.532.200.48 26.86 AUBURN 110912 BNSF gate damage payment per Scott 001.32.532.200.48 302.15 AUBURN 37TH BNSF gate damage payment per Scott 001.32.532.200.48 451.90 Total : 5,488.56 421330 4/1/2013 012304 BROWN AND CALDWELL 14186828 13Page:CA.B Page 24 of 249 03/27/2013 Voucher List City of Auburn 14 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421330 4/1/2013 (Continued)012304 BROWN AND CALDWELL On -Call Storm & Sewer Utility Modeling 432.00.535.100.41 1,995.49 Total : 1,995.49 421331 4/1/2013 019931 HOOKER COMPANY 12813 Monthly Cleaning for January at PRAB~ 505.00.524.500.41 215.00 Total : 215.00 421332 4/1/2013 242330 C & M GLASS CO., INC 1857 Replacement Glass and Resealing Glass 505.00.524.500.48 751.56 Total : 751.56 421333 4/1/2013 013931 C.I. TECHNOLOGIES, INC.3916 IAPro Maintenance Renewal Mar 2013: Feb 001.21.521.100.41 1,200.00 Sales Tax 001.21.521.100.41 114.00 Total : 1,314.00 421334 4/1/2013 006536 CAR WASH ENTERPRISES ACCT#12 CAR WASH SERVICES ON AN AS REQUIRED 550.00.548.100.48 5.00 CAR WASH SERVICES ON AN AS REQUIRED 505.00.524.500.48 5.00 CAR WASH SERVICES ON AN AS REQUIRED 001.21.521.200.48 350.00 Total : 360.00 421335 4/1/2013 004902 CARQUEST OF AUBURN #3736 4754-261235 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.100.31 -95.27 4754-262471 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 14Page:CA.B Page 25 of 249 03/27/2013 Voucher List City of Auburn 15 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421335 4/1/2013 (Continued)004902 CARQUEST OF AUBURN #3736 550.00.548.100.31 55.85 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.141.100 251.18 4754-262477 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.100.31 -37.23 4754-262733 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.100.35 18.62 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.680.35 78.00 4754-262741 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.100.31 -18.62 4754-264202 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.100.31 18.62 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.680.35 77.23 4754-291301 AFTERMARKET AUTOMOTIVE PARTS ON AN AS 550.00.548.100.31 -18.62 Total : 329.76 421336 4/1/2013 131330 CASCADE COFFEE INC 208057317 Coffee supplies for Mayors Office 001.11.513.100.31 137.31 Total : 137.31 421337 4/1/2013 016415 CASCADE HARVEST COALITION 2013/LISTING 2013 FARM GUIDE LISTING AND MEMBERSHIOP 001.33.573.901.44 285.00 Total : 285.00 421338 4/1/2013 240360 CASCADE HONEYBUCKETS 1-624276 15Page:CA.B Page 26 of 249 03/27/2013 Voucher List City of Auburn 16 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421338 4/1/2013 (Continued)240360 CASCADE HONEYBUCKETS MARCH 2013 RENTAL/SERVICE FOR PD - 001.21.521.200.49 134.50 Total : 134.50 421339 4/1/2013 131540 CASH & CARRY 170375 SUPPLIES AND GROCERIES FOR THE SENIOR 001.33.574.210.31 52.76 171266 SUPPLIES AND GROCERIES FOR THE SENIOR 001.33.574.210.31 207.16 171644 SUPPLIES FOR PARKS AND REC. PROGRAMS 001.33.574.240.31 23.16 Total : 283.08 421340 4/1/2013 370450 CENTURYLINK 040113/PHONES PHONE USAGE MAR/APR 2013 518.00.518.880.42 1,680.70 PHONE USAGE MAR/APR 2013 505.00.524.500.42 45.31 PHONE USAGE MAR/APR 2013 431.00.535.800.42 158.82 PHONE USAGE MAR/APR 2013 432.00.535.900.42 55.82 Total : 1,940.65 421341 4/1/2013 132310 CH2M HILL 3852908 M Street SE Grade Separation, Transfer 102.00.594.420.65 108,672.83 Total : 108,672.83 421342 4/1/2013 131890 CHS - CENEX HARVEST STATES INC 022113CR OVERPAYMENT 436.00.536.200.31 -65.70 120852 16Page:CA.B Page 27 of 249 03/27/2013 Voucher List City of Auburn 17 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421342 4/1/2013 (Continued)131890 CHS - CENEX HARVEST STATES INC BULK PROPANE 436.00.536.200.32 458.53 Total : 392.83 421343 4/1/2013 132940 CINTAS CORPORATION #461 461242233 UNIFORM LAUNDRY SERVICE ON AN AS 550.00.548.100.49 125.83 461245308 UNIFORM LAUNDRY SERVICE ON AN AS 550.00.548.100.49 125.83 Total : 251.66 421344 4/1/2013 115760 CITY OF AUBURN 040113/UTILITIES FEB/MAR WATER, SEWER STORM CHARGES 505.00.524.500.47 524.58 FEB/MAR WATER, SEWER STORM CHARGES 001.33.576.100.47 1,005.26 FEB/MAR WATER, SEWER STORM CHARGES 001.42.542.300.47 26.48 FEB/MAR WATER, SEWER STORM CHARGES 431.00.535.800.47 78.97 FEB/MAR WATER, SEWER STORM CHARGES 430.00.534.800.47 308.84 FEB/MAR WATER, SEWER STORM CHARGES 432.00.535.900.47 90.03 Total : 2,034.16 421345 4/1/2013 016666 CITY OF COVINGTON 0005961 2013 Human Services contract for KCSARC 001.17.562.100.41 22,500.00 Total : 22,500.00 421346 4/1/2013 008837 CITY OF KENT RI26874 PAYMENT ON BEHALF OF V-NET 652.00.521.210.51 7,440.21 17Page:CA.B Page 28 of 249 03/27/2013 Voucher List City of Auburn 18 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421346 4/1/2013 (Continued)008837 CITY OF KENT PAYMENT ON BEHALF OF V-NET 652.00.521.211.51 2,523.00 PAYMENT ON BEHALF OF V-NET 652.00.521.214.51 1,674.67 RI26875 PAYMENT ON BEHALF OF V-NET 652.00.521.211.31 28.46 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 1,099.00 Total : 12,765.34 421347 4/1/2013 271890 CITY OF RENTON FEB2013 PAYMENT ON BEHALF OF V-NET 652.00.521.211.51 2,523.00 PAYMENT ON BEHALF OF V-NET 652.00.521.214.51 1,906.00 Total : 4,429.00 421348 4/1/2013 281810 CITY OF SEATTLE POLICE DEPT P1105248 2013 ASSESSMENT TO SUPPORT CRIME 001.21.521.100.41 4,176.88 Total : 4,176.88 421349 4/1/2013 281810 CITY OF SEATTLE POLICE DEPT P1105234 PAYMENT ON BEHALF OF V-NET 652.00.521.211.51 2,523.00 PAYMENT ON BEHALF OF V-NET 652.00.521.214.51 391.96 Total : 2,914.96 421350 4/1/2013 292970 CITY OF TUKWILA MB-01222 PAYMENT ON BEHALF OF V-NET 652.00.521.211.51 2,523.00 PAYMENT ON BEHALF OF V-NET 652.00.521.212.51 200.41 18Page:CA.B Page 29 of 249 03/27/2013 Voucher List City of Auburn 19 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 2,723.41 421350 4/1/2013 292970 292970 CITY OF TUKWILA 421351 4/1/2013 021309 COASTAL FARM & HOME SUPPLY LLC 000443 LAWN, GARDEN, MAINTENANCE SUPPLIES AND 432.00.535.900.35 19.69 447 CLOTHING FOR CREW PER TEAMSTERS 001.33.576.100.22 61.69 484 Work boots for Dave Roselle. Coastal 001.32.532.200.22 131.39 Total : 212.77 421352 4/1/2013 009720 COASTWIDE LABORATORIES T2526140-1 Misc Facilities Supplies Coastwide, per 505.00.524.500.31 86.52 T2531263 Misc Facilities Supplies Coastwide, per 505.00.524.500.31 1,121.32 T2531667 Misc Facilities Supplies Coastwide, per 505.00.524.500.31 241.05 Total : 1,448.89 421353 4/1/2013 015158 COBRA BEC, INC 20777 Leak Repairs at the Gambini Building~ 505.00.524.500.48 476.33 20784 Leak Repairs at the Gambini Building~ 505.00.524.500.48 722.70 20790 Leak Repairs at the Gambini Building~ 505.00.524.500.48 591.30 Total : 1,790.33 421354 4/1/2013 020110 COCHRAN, JAMES C.040613PERF 19Page:CA.B Page 30 of 249 03/27/2013 Voucher List City of Auburn 20 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421354 4/1/2013 (Continued)020110 COCHRAN, JAMES C. PERFORMANCE AT THE THEATER ON 4/6/13 001.33.575.280.41 1,200.00 Total : 1,200.00 421355 4/1/2013 010944 COGGER, LYNNE 031813INV YOUTH FLAG FOOTBALL OFFICIALS TRAINING 001.33.574.240.41 250.00 Total : 250.00 421356 4/1/2013 005718 COMMUNITIES IN SCHOOL 2NDHALF2012-GF1216 year Human Services Funding for 001.17.562.100.41 2,500.00 Total : 2,500.00 421357 4/1/2013 008838 COMPLETE OFFICE SOLUTIONS 926985-0 PLANNING SUPPLIES, INV NO. 926985-0; 001.17.558.100.31 109.39 930465-0 PLANNING SUPPLIES - INV NO. 930465-0, 001.17.558.100.31 221.45 Total : 330.84 421358 4/1/2013 112280 CONSOLIDATED ELECTRICAL DIST 0220-562606 Misc Facilities Supplies CED per Lisa 505.00.524.500.31 73.08 0220-562617 Misc Facilities Supplies CED per Lisa 505.00.524.500.31 7.67 0220-562771 ELECTRICAL SUPPLIES FOR PARKS 001.33.576.100.31 55.74 Total : 136.49 421359 4/1/2013 011708 CONSOLIDATED PRESS PRINTING 7948 BUSINESS HAZARDOUS WASTE POSTCARDS 434.00.537.120.42 699.67 20Page:CA.B Page 31 of 249 03/27/2013 Voucher List City of Auburn 21 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421359 4/1/2013 (Continued)011708 CONSOLIDATED PRESS PRINTING Sales Tax 434.00.537.120.42 66.47 Total : 766.14 421360 4/1/2013 015831 CREATIVE PRODUCT SOURCING INC 58007 T-SHIRTS FOR HAZELWOOD, LAKELAND, 001.21.521.230.31 2,194.99 Total : 2,194.99 421361 4/1/2013 135590 CUMMINS-ALLISON CORP 1185800 PAYMENT ON BEHALF OF V-NET 652.00.521.212.35 608.82 Total : 608.82 421362 4/1/2013 022077 CURRIE, SCOTT DOUGLAS 031313REIMB Replacement Channel Elements for Radios 001.32.525.100.42 46.50 Install/Temp/COMP&Test 001.32.525.100.42 105.50 freight 001.32.525.100.42 7.00 Total : 159.00 421363 4/1/2013 140510 DAROUGH, DORIS G 030513LEOFF LEOFF 1 MEDICAL/LONG TERM CARE EXPENSES 001.98.517.210.25 11,065.42 Total : 11,065.42 421364 4/1/2013 020056 DAVID T. SPANGLER COMPANY LLC 1 Phase II Auburn History Project 001.11.513.100.41 5,000.00 Total : 5,000.00 421365 4/1/2013 022092 DAVIS, ESTATE OF SHANNON 070102 UTILITY REFUND - 1301 67TH ST SE #26C 431.233.100 44.82 21Page:CA.B Page 32 of 249 03/27/2013 Voucher List City of Auburn 22 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 44.82 421365 4/1/2013 022092 022092 DAVIS, ESTATE OF SHANNON 421366 4/1/2013 141600 DIERINGER SCHOOL DIST FEB2013 FEB 2013 SCHOOL IMPACT FEES 124.237.171 9,015.00 Total : 9,015.00 421367 4/1/2013 141930 DISCOUNT SCHOOL SUPPLY P29446490101 CLASS SUPPLIES FOR PARKS PROGRAMS 001.33.574.240.31 297.28 Total : 297.28 421368 4/1/2013 142280 DON SMALL & SONS OIL DIST CO 149867 OIL FOR LUBRICATION OF WHITE RIVER 550.00.548.100.32 16.25 30390 Bulk fuel for M&O facility, Bulk 87 550.141.100 37,045.10 Sales Tax 550.141.100 4,838.85 30391 Bulk red dyed ultra low sulfur diesel 550.141.100 9,237.20 Sales Tax 550.141.100 1,030.33 Total : 52,167.73 421369 4/1/2013 019444 DOWLING INC.032313INV HOUSING REPAIR--BARBARA HAUPT'S ROOF 119.00.559.200.63 4,252.00 Sales Tax 119.00.559.200.63 403.94 032613INV HOUSING REPAIR--JAMES LOPEZ'S ROOF 119.00.559.200.63 3,526.40 Sales Tax 22Page:CA.B Page 33 of 249 03/27/2013 Voucher List City of Auburn 23 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421369 4/1/2013 (Continued)019444 DOWLING INC. 119.00.559.200.63 335.01 Total : 8,517.35 421370 4/1/2013 003968 DUNBAR ARMORED INC 3202386 ARMORED SERVICE 436.00.536.100.41 430.17 Total : 430.17 421371 4/1/2013 014095 DYNAMIC BRANDS 825002 GOLF PUSH CARTS FOR RESALE 437.00.576.680.34 511.00 Total : 511.00 421372 4/1/2013 022078 EGP INVESTMENTS LLC 717711 District court judgment and order to 651.237.908 212.70 Total : 212.70 421373 4/1/2013 006465 EJ USA, INC.3577392 CASTINGS FOR SEWER & STORM 432.141.100 222.79 Total : 222.79 421374 4/1/2013 014081 EMBROIDERY PLUS 16058 EmComm patches 001.32.525.100.22 390.00 freight 001.32.525.100.22 15.00 Sales Tax 001.32.525.100.22 38.48 Total : 443.48 421375 4/1/2013 012320 EMERALD CITY WATER 28493 QUARTERLY BILLING FOR 02/13/13-05/13/13 001.21.521.100.49 394.20 23Page:CA.B Page 34 of 249 03/27/2013 Voucher List City of Auburn 24 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 394.20 421375 4/1/2013 012320 012320 EMERALD CITY WATER 421376 4/1/2013 151185 EMERALD RECYCLING SERVICES INC I211512 RECYCLING OF OIL FILTERS 437.00.576.600.41 131.25 Total : 131.25 421377 4/1/2013 151250 EMMETT KOELSCH COACHES INC 000006227 WINDOW, 24X34 NON EGRESS~ 550.00.548.680.35 252.50 Sales Tax 550.00.548.680.35 23.23 Total : 275.73 421378 4/1/2013 150060 ESRI INC.92627491 ESRI License for populations of 25,001 518.00.518.880.48 35,000.00 ArcPad Maintenance~ 518.00.518.880.48 750.00 Sales Tax 518.00.518.880.48 3,391.25 Total : 39,141.25 421379 4/1/2013 013291 EWING IRRIGATION PRODUCTS 5983992 IRRIGATION SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 709.54 5989121 IRRIGATION SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 119.54 Total : 829.08 421380 4/1/2013 007114 FASTENAL CO WAAUB42383 NUTS, BOLTS & SCREWS ON AN AS REQUIRED 431.00.535.800.31 0.90 WAAUB43784 NUTS, BOLTS & SCREWS ON AN AS REQUIRED 550.00.548.680.35 2.85 24Page:CA.B Page 35 of 249 03/27/2013 Voucher List City of Auburn 25 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421380 4/1/2013 (Continued)007114 FASTENAL CO WAAUB43971 NUTS, BOLTS & SCREWS ON AN AS REQUIRED 550.00.548.680.31 1.24 Total : 4.99 421381 4/1/2013 160360 FBINAA, WA CHAPTER REGISTER/LEE REGISTRATION FOR 2013 SPRING TRAINING 001.21.521.100.49 40.00 REGISTER/PIERSON REGISTRATION FOR 2013 SPRING TRAINING 001.21.521.100.49 40.00 Total : 80.00 421382 4/1/2013 020637 FEHR & PEERS ASSOCIATES, INC 85785-06 Transportation Modeling Support, 001.32.532.200.41 255.00 Total : 255.00 421383 4/1/2013 022071 FENHAUS, SUSAN MILEAGE/REIM MILEAGE REIMBURSEMENT FOR TRIP TO 001.13.516.100.41 488.00 Total : 488.00 421384 4/1/2013 160600 FERRELLGAS 1075589362 PROPANE AS NEEDED FOR PARKS MAINT. 001.33.576.100.32 303.79 1075617004 Propane Refill 001.32.525.100.31 5.44 Hazmat Fee 001.32.525.100.31 1.00 Sales Tax 001.32.525.100.31 0.62 Total : 310.85 421385 4/1/2013 161085 FIRST AMERICAN TITLE INS CO 874-W2013-28461 25Page:CA.B Page 36 of 249 03/27/2013 Voucher List City of Auburn 26 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421385 4/1/2013 (Continued)161085 FIRST AMERICAN TITLE INS CO RECORDING FEES FOR DEED INVOICE 001.15.514.300.49 86.00 Total : 86.00 421386 4/1/2013 022089 FLATWATER HOLDINGS LLC 065317 UTILITY REFUND - 1806 PIKE ST NE 430.233.100 80.19 Total : 80.19 421387 4/1/2013 162250 FRED MEYER STORES- CUST CHARGE 645257 SUPPLIES FOR JAN LATE NIGHT PROGRAMS 001.33.574.240.31 22.00 Total : 22.00 421388 4/1/2013 162400 FRONTIER CLEANERS FEB2013 FEBRUARY 2013 DRY CLEANING 001.21.521.100.41 571.22 Total : 571.22 421389 4/1/2013 011116 FSH COMMUNICATIONS, LLC 000595617 PAYPHONE SERVICES~ 435.00.546.100.42 55.00 PAYPHONE SERVICES~ 518.00.518.880.42 55.00 Total : 110.00 421390 4/1/2013 170090 G O S PRINTING CORP 79698 Printing services for City of Auburn 518.00.518.780.41 179.05 79795 Printing services for City of Auburn 518.00.518.780.41 580.83 79803 Printing services for City of Auburn 518.00.518.780.41 121.41 26Page:CA.B Page 37 of 249 03/27/2013 Voucher List City of Auburn 27 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 881.29 421390 4/1/2013 170090 170090 G O S PRINTING CORP 421391 4/1/2013 017221 GIFFORD INDUSTRIES INC 18021 Screen and Recoat for Main Gym Floor at 505.00.524.500.48 4,533.85 Total : 4,533.85 421392 4/1/2013 017578 GOLDER ASSOCIATES INC.346037 FULLMER WELLFIELD IMPROVEMENTS-DESIGN~ 430.00.590.100.69 3,610.99 Total : 3,610.99 421393 4/1/2013 022098 GORDON, JEREMY 022613/EVENT AUDITION PIANIST ON FEBRUARY 26TH, 2013 001.33.575.280.41 100.00 Total : 100.00 421394 4/1/2013 171620 GOSNEY MOTOR PARTS, INC 570624 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 77.62 571038 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 -77.62 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 -48.02 571053 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 85.43 571197 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 100.09 571335 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 75.40 571408 MOTOR PARTS ON AN AS REQUIRED BASIS 27Page:CA.B Page 38 of 249 03/27/2013 Voucher List City of Auburn 28 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421394 4/1/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC 550.00.548.680.35 22.77 571462 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 77.85 571596 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 42.96 571764 PARTS AND SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 124.04 571820 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 179.79 571967 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 24.63 572154 PARTS AND SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 61.32 572214 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.31 11.40 572260 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 45.98 572296 EQUIPMENT SUPPLIES 437.00.576.600.31 34.72 572300 MOTOR PARTS ON AN AS REQUIRED BASIS 550.141.100 90.21 572310 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 188.21 572345 28Page:CA.B Page 39 of 249 03/27/2013 Voucher List City of Auburn 29 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421394 4/1/2013 (Continued)171620 GOSNEY MOTOR PARTS, INC MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.35 60.21 572346 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.100.31 45.53 572518 EQUIPMENT SUPPLIES 437.00.576.600.31 11.91 572529 MOTOR PARTS ON AN AS REQUIRED BASIS 550.00.548.680.35 24.63 572598 PARTS AND SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 51.15 Total : 1,310.21 421395 4/1/2013 010577 GRACE'S CLEANING SERVICE 032913INV MONTHLY CLEANING OF PARKS AND REC 001.33.574.100.41 70.00 MONTHLY CLEANING OF PARKS AND REC 001.33.576.100.41 140.00 Total : 210.00 421396 4/1/2013 019928 GREAT WESTERN COMMUNITY 130301 TICKETS FOR CONCERTS 001.33.574.210.49 110.00 Total : 110.00 421397 4/1/2013 019671 GREEN EFFECTS INC 40361 maintenance at Emergency Housing 001.17.562.100.41 438.00 Total : 438.00 421398 4/1/2013 172290 GREEN RIVER COMM COLLEGE 4THQTR2012-BG1205 2012/2013 CDBG Human Services Funding 29Page:CA.B Page 40 of 249 03/27/2013 Voucher List City of Auburn 30 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421398 4/1/2013 (Continued)172290 GREEN RIVER COMM COLLEGE 119.00.559.200.41 8,997.14 Total : 8,997.14 421399 4/1/2013 180240 HACH COMPANY 8182557 Portable Turbidmeter/flushing program 430.00.534.800.35 1,010.00 Silicone oil for Turbidmeter, 15ml 430.00.534.800.35 11.05 Sample cells for Turbidmeter, 6pk 430.00.534.800.35 33.35 freight 430.00.534.800.35 59.95 Sales Tax 430.00.534.800.35 105.87 Total : 1,220.22 421400 4/1/2013 180640 HANNITY, DAVID 031913LEOFF LEOFF 1 PHARMACY CLAIM DATED 3/19/13 001.98.522.220.25 226.00 Total : 226.00 421401 4/1/2013 011670 HD SUPPLY WATERWORKS, LTD 5997423 REPLACE STOCK ~ 430.141.100 422.10 H15428 2" 110CTS X MIP COUPLING~ 430.141.100 460.80 Sales Tax 430.141.100 83.88 6031151 B20200N 1" CURB STOP (F) IP X (F) IP~ 430.141.100 840.60 H9969N 2" CORP STOP AWWA (M) IP X (M) IP 430.141.100 811.40 Sales Tax 430.141.100 155.29 30Page:CA.B Page 41 of 249 03/27/2013 Voucher List City of Auburn 31 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421401 4/1/2013 (Continued)011670 HD SUPPLY WATERWORKS, LTD 6040661 REPLACE STOCK~ 430.141.100 722.00 H15451N 2" 110 CTS X (F) IP COUPLING~ 430.141.100 453.00 Sales Tax 430.141.100 110.46 6092016 REPLACE STOCK ~ 430.141.100 84.42 H15428 2" 110CTS X MIP COUPLING~ 430.141.100 153.60 Sales Tax 430.141.100 22.61 6108224 Sales Tax 430.141.100 83.60 B-20200N 2" CURB STOP (F) IP X (F) IP~ 430.141.100 880.00 6176272 REPLACE STOCK~ 430.141.100 581.00 3/4" COUPLING BRASS STANDARD~ 430.141.100 51.36 Sales Tax 430.141.100 60.07 6197727 REPLACE STOCK~ 550.141.300 876.00 Sales Tax 550.141.300 83.22 6224125 REPLACE STOCK~ 430.141.100 144.40 31Page:CA.B Page 42 of 249 03/27/2013 Voucher List City of Auburn 32 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421401 4/1/2013 (Continued)011670 HD SUPPLY WATERWORKS, LTD 2" 90° ELBOW BRASS~ 430.141.100 263.30 2" 90° STREET ELBOW BRASS~ 430.141.100 384.80 Sales Tax 430.141.100 75.28 6247316 HYDRANT AND WATER SERVICE PARTS ON AN 430.00.534.800.31 20.24 6273972 HYDRANT AND WATER SERVICE PARTS ON AN 430.141.100 -1,887.13 6307345 HYDRANT AND WATER SERVICE PARTS ON AN 430.00.534.800.31 13.43 Total : 5,949.73 421402 4/1/2013 015373 HENDERSON PARTNERS LLC RETAINAGE PROJECT EM902, CONTRACT 12-14 432.223.400 44,422.90 Total : 44,422.90 421403 4/1/2013 181560 HENDERSON, ED 031613LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.210.25 16.25 Total : 16.25 421404 4/1/2013 020744 HENLEY USA LLC REFUND PERMIT BLD13-0114 WITHDRAWN 001.345.830 1,348.88 REFUND PERMIT BLD13-0085 WITHDRAWN 001.345.830 1,503.32 Total : 2,852.20 32Page:CA.B Page 43 of 249 03/27/2013 Voucher List City of Auburn 33 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421405 4/1/2013 020830 HOLMAN, JOHN H 031413REIMB TRANSPORTATION DURING NLC CONFERENCE IN 001.11.511.600.43 98.53 Total : 98.53 421406 4/1/2013 021802 HOMESENSE LLC 071474 UTILITY REFUND - 5928 ELIZABETH AVE SE 431.233.100 137.60 UTILITY REFUND - 5928 ELIZABETH AVE SE 433.233.100 119.70 Total : 257.30 421407 4/1/2013 182855 HORTICULTURAL SERVICES, INC.10016350 MISC. PLANTS, SHRUBS AND FLOWERS FOR 001.33.576.100.31 368.08 Total : 368.08 421408 4/1/2013 022087 HUNT, TIMOTHY & DARLA 059150 UTILITY REFUND - 29624 58TH PL S 432.233.100 19.24 Total : 19.24 421409 4/1/2013 017236 HUNTER, KIM ELAINE 204 CONFLICT COUNSEL SERVICES RENDERED 001.13.516.100.41 1,000.00 Total : 1,000.00 421410 4/1/2013 013668 HURSH, MICHAEL 031513REIMB PER DIEM AND TAXIS - NLC CONFERNECE IN 001.17.557.200.43 492.70 Total : 492.70 421411 4/1/2013 003195 HUSKY INTERNATIONAL TRUCKS INC 386411 TRUCK PARTS & SERVICE ON AN AS REQUIRED 550.00.548.680.48 207.78 Total : 207.78 33Page:CA.B Page 44 of 249 03/27/2013 Voucher List City of Auburn 34 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421412 4/1/2013 230000 ICON MATERIALS CORP 50-1791745 ASPHALT, CONCRETE AND RELATED MATERIALS 430.00.534.800.31 739.35 50-1793645 ASPHALT, CONCRETE AND RELATED MATERIALS 550.00.590.100.63 241.85 50-1794614 CRUSHED ROCK AND TOP DRESSING SAND 437.00.576.600.31 604.80 Total : 1,586.00 421413 4/1/2013 022013 ID CONSULTING SOLUTIONS LLC 2013-396 1 Year Advanced warranty for 8 Motorola 518.00.518.880.48 2,720.00 Sales Tax 518.00.518.880.48 258.40 Total : 2,978.40 421414 4/1/2013 190360 IMAGE MASTERS INC 109425 INV 109425 - BOARD TAGS FOR NEW HIRES 001.21.521.100.31 9.86 109446 INV 109446 - BOARD TAG FOR NEW HIRE 001.21.521.100.31 2.46 109478 NAMEPLATES, STAMPS, ETC. ON AN AS 550.00.548.150.35 27.10 NAMEPLATES, STAMPS, ETC. ON AN AS 430.00.534.800.31 9.50 Sales Tax 550.00.548.150.35 2.57 Sales Tax 430.00.534.800.31 0.91 Total : 52.40 421415 4/1/2013 019646 INCH, RICHARD D 030913INV 34Page:CA.B Page 45 of 249 03/27/2013 Voucher List City of Auburn 35 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421415 4/1/2013 (Continued)019646 INCH, RICHARD D HOUSING REPAIR--JANIS HAVILAND'S PORCH 119.00.559.200.63 260.61 Total : 260.61 421416 4/1/2013 007855 INTEGRA TELECOM 10685601 3/8/13-4/7/13 PHONE SERVICE 437.00.576.600.42 106.73 3/8/13-4/7/13 PHONE SERVICE 437.00.576.680.42 278.17 3/8/13-4/7/13 PHONE SERVICE 518.00.518.880.42 1,908.74 3/8/13-4/7/13 PHONE SERVICE 001.33.575.280.42 132.89 3/8/13-4/7/13 PHONE SERVICE 436.00.536.100.42 78.46 3/8/13-4/7/13 PHONE SERVICE 430.00.534.800.42 78.40 Total : 2,583.39 421417 4/1/2013 113950 IRON MTN OFF-SITE DATA PROTECT 103885031 Offsite Data Storage 518.00.518.880.49 180.30 Total : 180.30 421418 4/1/2013 016336 J.F. SAHLBERG EQUIP CO, INC 52320 Replacement parts Unit 6573A, cables 550.00.548.680.35 837.68 Total : 837.68 421419 4/1/2013 020644 JACOBS ENGINEERING GROUP INC W3X63101-06 SEWER PUMP STATION IMPROVEMENTS-DESIGN 431.00.590.100.65 977.88 Total : 977.88 421420 4/1/2013 201200 JCI JONES CHEMICALS INC 575327 35Page:CA.B Page 46 of 249 03/27/2013 Voucher List City of Auburn 36 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421420 4/1/2013 (Continued)201200 JCI JONES CHEMICALS INC CHLORINE GAS & SODIUM HYPOCHLORITE ON 430.00.534.800.31 2,115.71 575377 CHLORINE GAS & SODIUM HYPOCHLORITE ON 430.00.534.800.31 -600.00 Total : 1,515.71 421421 4/1/2013 012244 JILLIAN ENTERPRISES, LLC 2013 PP TAX 2013 PP TAX ON THEATER LEASE 505.00.524.500.49 3,095.03 Total : 3,095.03 421422 4/1/2013 000976 JIM'S FURNITURE SPECIALTIES 030713INV 8 Benches for City Hall~ 505.00.524.500.49 946.08 Total : 946.08 421423 4/1/2013 019628 JOHN S REALTY 009757 UTILITY REFUND - 1119 R ST NW 430.233.100 20.27 Total : 20.27 421424 4/1/2013 018264 JUST FOR LAUGHS 041213PERF PERFORMANCE ON APRIL 12TH, 2013 001.33.575.280.41 1,600.00 Total : 1,600.00 421425 4/1/2013 022091 K & C LENDING LLC 069994 UTILITY REFUND - 5435 AUBURN WAY S 431.233.100 44.95 UTILITY REFUND - 5435 AUBURN WAY S 433.233.100 53.07 Total : 98.02 421426 4/1/2013 210360 K C FINANCE DPH-A12007 2012 Human Services Funding for Mobile 36Page:CA.B Page 47 of 249 03/27/2013 Voucher List City of Auburn 37 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421426 4/1/2013 (Continued)210360 K C FINANCE 001.17.562.100.41 2,500.00 Total : 2,500.00 421427 4/1/2013 210360 K C ADMIN BLDG FILING FEES FILING FEES, LIENS 430.00.534.110.41 1,368.00 FILING FEES FILING FEES, LIENS 430.00.534.110.41 2,160.00 Total : 3,528.00 421428 4/1/2013 210360 K C FINANCE 11000835 Monthly INET Services Contract~ 518.00.518.880.42 471.00 SWD-722009109 DISPOSAL SERVICE OF SANITARY SEWER 431.00.535.800.51 44.00 DISPOSAL SERVICE OF SANITARY SEWER 432.00.535.900.51 44.00 Total : 559.00 421429 4/1/2013 210360 KING COUNTY RADIO 00433289 RADIO REPAIR PARTS, SUPPLIES & SERVICE 550.00.548.100.31 51.53 Total : 51.53 421430 4/1/2013 019027 KALLCENTS E25950022813 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 25.30 Total : 25.30 421431 4/1/2013 017778 KALLES PROPERTIES 066369 UTILITY REFUND - 3425 D ST SE #B 430.233.100 201.81 Total : 201.81 37Page:CA.B Page 48 of 249 03/27/2013 Voucher List City of Auburn 38 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421432 4/1/2013 211335 KAR-GOR KI031312 Video detection camera to 001.32.532.200.48 500.00 Sales Tax 001.32.532.200.48 47.50 Total : 547.50 421433 4/1/2013 212140 KEY BANK 0954 AT&T DATA CHARGE FOR SHELLEY'S IPAD 001.14.514.100.42 25.00 APWA - CONFERENCE REG, PABLO PARA 001.32.532.200.49 425.00 WSU - EMERG MGMT CONFERENCE 430.00.534.800.49 166.25 WSU - EMERG MGMT CONFERENCE 431.00.535.800.49 166.25 WSU - EMERG MGMT CONFERENCE 432.00.535.900.49 166.25 WSU - EMERG MGMT CONFERENCE 550.00.548.100.49 71.25 B&H VIDEO - DESKTOP PAGING MICROPHONE / 505.00.524.500.31 144.95 0986 RED LION HOTEL - OLYMPIA, WA 2/11/13 001.17.558.100.43 120.61 BUSINESS EXAMINER 1 YR SUBSCRIPTION - 001.17.558.100.49 50.00 WSCC PARKING IN SEATTLE~ 001.17.558.100.43 12.00 0994 iStock photo credit purchases 518.00.518.780.49 230.99 Lamination film 518.00.518.780.31 122.39 3650 38Page:CA.B Page 49 of 249 03/27/2013 Voucher List City of Auburn 39 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421433 4/1/2013 (Continued)212140 KEY BANK AT&T Data~ 001.15.515.100.42 30.00 Suncardia Resort~ 001.15.515.100.43 889.00 WSAMA Spring Conference~ 001.15.515.100.49 1,170.00 3668 ROTARY LUNCH, FABER 001.33.574.100.49 9.00 SPECIALIZED REC SUPPLIES 001.33.574.240.31 45.70 FACEBOOK AD, JOURNEY UNAUTHORIZED 001.33.575.280.44 42.36 BIRTHDAY PARTY PACKAGE SUPPLIES 001.33.574.240.31 129.11 FACEBOOD AD, PRIDE & PREJUDICE 001.33.573.201.44 29.97 NRPA RE-CERT FEE, PACHCIARZ 001.33.574.100.49 55.00 NRPA CEU ONLINE COURSE, PACHCIARZ 001.33.574.100.43 60.00 FACEBOOK AD, JOURNEY UNAUTHORIZED 001.33.575.280.44 40.00 LUNCH MEETING, FABER 001.33.574.100.49 10.75 T SHIRTS, BIRTHDAY PARTY STAFF 001.33.574.240.31 266.17 T SHIRTS, YOUTH COUNCIL 001.33.574.240.31 288.37 FACEBOOK AD, JOURNEY UNAUTHORIZED 001.33.575.280.44 40.00 MEAL FOR PERFORMERS 001.33.575.280.31 84.32 WATER & SODA FOR PERFORMERS 39Page:CA.B Page 50 of 249 03/27/2013 Voucher List City of Auburn 40 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421433 4/1/2013 (Continued)212140 KEY BANK 001.33.575.280.31 11.05 MEALS FOR PERFORMERS 001.33.575.280.31 84.32 GATOR SKIN DODGEBALLS 001.33.574.240.31 191.76 ACME BOWL, MID WINTER BREAK CAMP 001.33.574.240.31 102.38 FACEBOOK AD, JOURNEY UNAUTHORIZED 001.33.575.280.44 20.00 SPECIALIZED REC TRIP 001.33.574.240.49 281.00 REFRESHMENTS, MID WINTER BREAK CAMP 001.33.574.240.31 28.05 ROTARY LUNCHEON, FABER 001.33.574.100.49 9.00 MOVIE, MID WINTER BREAK CAMP 001.33.574.240.49 98.00 ROLLING STORAGE CART 001.33.576.100.31 320.28 YOUTH COUNCIL SUPPLIES 001.33.574.240.31 68.72 BIRTHDAY PARTY PACKAGE SUPPLIES 001.33.574.240.31 107.26 3.5" SQ TECH POT BLACK 001.33.576.100.31 416.75 FUEL, SPECIAL OLYMPICS TRIP 001.33.574.220.43 318.15 REFRESHMENTS, MID WINTER BREAK CAMP 001.33.574.240.31 48.18 ROTARY LUNCHEON, FABER 001.33.574.100.49 9.00 IPAD CHARGES, FABER 001.33.574.100.42 14.99 ROTARY LUNCHEON, FABER 40Page:CA.B Page 51 of 249 03/27/2013 Voucher List City of Auburn 41 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421433 4/1/2013 (Continued)212140 KEY BANK 001.33.574.100.49 9.00 ENTRANCE FEE FOR SENIOR TRIP 001.33.574.210.49 433.65 TACOMA NEWS TRIBUNE, SENIOR CENTER 001.33.574.210.49 25.00 ACME BOWL 001.33.574.240.49 100.00 SEATTLE T-BIRDS TICKETS, SENIOR TRIP 001.33.574.210.49 220.00 BIRTHDAY PARTY PACKAGE SUPPLIES 001.33.574.240.31 63.40 STQRY SUBSCRIPTION 001.33.573.201.41 1,092.90 CREDIT ON PREVIOUS CHARGE - CIRCLE 001.33.574.240.31 -7.00 BAL OF PREPAYMENT ON ACCT VR420665 001.143.700 -2,500.00 3676 CODE ENF SUPPLIES - JASON BOOTS, PAINT 001.17.524.200.22 75.86 AT&T DATA FOR DUANNA RICHARDS,~ 001.17.558.100.42 29.98 AT&T DATA PLAN FOR DIRECTOR'S IPAD, 001.17.558.100.42 30.00 6976 IT Key Bank Credit Card for Feb/Mar 2013 518.00.518.880.42 209.88 USB thumb storage drives 518.00.518.880.31 59.76 2 TB portable storage drive 518.00.518.880.31 118.36 Quick office pro for ipad 518.00.518.880.49 21.89 ISS Wonderware System Platform 41Page:CA.B Page 52 of 249 03/27/2013 Voucher List City of Auburn 42 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421433 4/1/2013 (Continued)212140 KEY BANK 518.00.518.880.49 2,970.00 GIS URISA conference (2 attendees) 518.00.518.880.49 540.00 IdenTrust Digital Certificate renewal 518.00.518.880.48 199.00 Domain name registration (3yr) 518.00.518.880.48 222.00 ACT ACCIS Membership for IT Director 518.00.518.880.49 75.00 Lightning cables for iphone/ipad 518.00.518.880.31 71.08 Backupify - social web site backup 518.00.518.880.48 19.99 USA Mobility Wireless 518.00.518.880.42 12.97 GIS Certifcation for Ashley 518.00.518.880.49 250.00 iphone cell phone cases 518.00.518.880.31 40.58 7321 iPad data charges for Deputy Mayor 001.11.511.600.42 104.95 Registration for SCA Networking Dinner 001.11.511.600.49 315.00 Refreshments for Port of Seattle/City 001.11.511.600.43 167.31 8151 Flight arrangements for Mayor Lewis to 001.11.513.100.43 1,371.58 iPad data charges for Tamie Bothell, 001.11.513.100.42 89.96 iPad data charge for Councilmember John 001.11.511.600.42 14.99 Tacoma News Tribune Subscription for 42Page:CA.B Page 53 of 249 03/27/2013 Voucher List City of Auburn 43 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421433 4/1/2013 (Continued)212140 KEY BANK 001.11.513.100.49 87.00 iPad supplies (keyboards/cases) for 001.11.513.100.31 406.30 8360 AT&T CELL PHONE USAGE - BRENDA HEINEMAN 001.13.516.100.42 85.00 DISCOUNT ID - COLOR RIBBON FOR BADGE 001.13.516.100.31 107.90 WA ASSOC OF BLDG OFFICALS - JOB POSTING 001.13.516.100.44 50.00 ORCA VOUCHERS FOR MARCH 2013 001.13.516.100.49 1,050.00 ALASKA AIRLINES - AIRFARE FOR PLANNING 001.13.516.100.41 456.80 LAQUINTA INN - HOTEL ACCOMODATIONS FOR 001.13.516.100.49 200.10 AT&T CELL PHONE USEAGE - ROB ROSCOE 001.13.516.100.44 14.99 8934 Lunch Meetings and Travel Expenses for 001.17.557.200.43 369.18 Flight Arrangements for Michael Hursh 001.17.557.200.43 1,219.80 Supplies for City vehicle 001.17.557.200.31 21.89 CREDIT ON LODGING - HILTON DC 1/19 001.17.557.200.43 -108.37 BAL OF ADVANCE ON ACCT VR420666 001.143.700 -1,500.00 9747 PD CREDIT CARD TRANSACTIONS 001.21.521.100.49 -83.83 SPECIALIZED EQUIP (GLASSES) FOR 001.21.521.200.22 114.07 43Page:CA.B Page 54 of 249 03/27/2013 Voucher List City of Auburn 44 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421433 4/1/2013 (Continued)212140 KEY BANK TLOxp MONTHLY CHARGES FOR PERSON/PHONE 001.21.521.210.41 63.25 SOFT PUPPY SLEEVE FOR K9 TRAINING 001.21.521.200.31 69.99 UNIFORM BOOTS (LIND) 001.21.521.200.22 120.98 UNIFORM BOOTS (MAST) 001.21.521.200.22 142.88 EMERGENCY BANDAGES - 6" - QTY: 20 FOR 001.21.521.200.31 129.99 REGISTRATION FOR 2013 PARTNERS IN 001.21.521.100.49 275.00 BOB LEE'S MONTHLY IPAD CHARGE 001.21.521.100.42 25.00 TLOxp MONTHLY CHARGES FOR PERSON/PHONE 001.21.521.210.41 30.50 UNIFORM BOOTS (MENKING) 001.21.521.200.22 142.88 AIRFARE TO ATTEND TRAINING CONFERENCE 001.21.521.100.43 378.70 REGISTRATION FOR 2013 SPRING GANG 001.21.521.230.49 600.00 Total : 17,936.67 421434 4/1/2013 220360 LAKEHAVEN UTILITY DISTRICT 1168601 Utilities for 2020 Mountain View Drive 505.00.524.500.47 22.60 2087501 Utilities for 2020 Mountain View Drive 505.00.524.500.47 45.14 2206801 Utilities for 2020 Mountain View Drive 505.00.524.500.47 0.50 Total : 68.24 44Page:CA.B Page 55 of 249 03/27/2013 Voucher List City of Auburn 45 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421435 4/1/2013 220480 LAKESIDE INDUSTRIES, INC 12035314MB ASPHALT & RELATED STREET PRODUCTS ON AN 001.42.542.300.31 120.29 Total : 120.29 421436 4/1/2013 022079 LANGE, JV 005323 UTILITY REFUND - 1315 25TH ST SE 430.233.100 24.48 Total : 24.48 421437 4/1/2013 022103 LANGUM, JANICE REBATE WATER UTILITY TOILET REBATE PROGRAM 430.00.534.100.41 100.00 Total : 100.00 421438 4/1/2013 021404 LENNAR NORTHWEST INC.070397 UTILITY REFUND - 2901 63RD PL SE 431.233.100 167.91 UTILITY REFUND - 2901 63RD PL SE 433.233.100 99.74 070963 UTILITY REFUND - 6714 ELAINE CT SE 431.233.100 154.96 UTILITY REFUND - 6714 ELAINE CT SE 433.233.100 73.76 071623 UTILITY REFUND - 13001 SE 308TH ST 430.233.100 213.63 Total : 710.00 421439 4/1/2013 221710 LES SCHWAB TIRES 39700063589 DISMOUNT & MOUNT, TUBE 436.00.536.200.31 59.89 39700063777 TIRES, BATTERIES, ALIGNMENTS AND OTHER 550.00.548.680.48 32.52 45Page:CA.B Page 56 of 249 CA.B Page 57 of 249 03/27/2013 Voucher List City of Auburn 47 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421445 4/1/2013 (Continued)222200 LOWE'S HIW, INC 001.21.521.300.35 130.44 10724 Misc Facilities Supplies~ 505.00.524.500.35 31.14 10900 COURSE SUPPLIES 437.00.576.600.31 65.40 16534 RANGE SUPPLIES - D. FAINI 001.21.521.200.31 75.75 23090 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 7.07 23100 SMALL TOOLS, LAWN, GARDEN & 550.00.548.680.35 197.60 23438 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 3.58 23442 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 41.35 23626 SMALL TOOLS, LAWN, GARDEN & 432.00.535.900.35 30.12 23650 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 49.76 23800 Misc Traffic/Public Works Supplies - 001.32.532.200.31 47.23 23934 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.35 15.57 23949 47Page:CA.B Page 58 of 249 03/27/2013 Voucher List City of Auburn 48 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421445 4/1/2013 (Continued)222200 LOWE'S HIW, INC SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 46.77 24005 CARPET FOR BOCCE COURT 001.33.576.100.31 480.51 24025 FIR RATED SHEATH 436.00.536.200.31 181.81 24049 Misc Facilities Supplies~ 505.00.524.500.35 24.88 24055 SMALL TOOLS, LAWN, GARDEN & 432.00.535.900.35 94.29 24079 SUPPLIES FOR PARKS AND REC PROGRAMS 001.33.574.220.31 4.12 24180 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 25.24 24183 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.31 41.59 24255 Misc Traffic/Public Works Supplies - 001.32.532.200.31 44.29 24266 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.31 26.54 24313 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 47.96 24333 SMALL TOOLS, LAWN, GARDEN & 430.00.534.800.31 24.92 48Page:CA.B Page 59 of 249 03/27/2013 Voucher List City of Auburn 49 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421445 4/1/2013 (Continued)222200 LOWE'S HIW, INC 24379 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 7.37 24389 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 8.83 24554 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 135.55 24564 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 29.00 24566 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 58.14 24596 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 77.72 24605 COURSE SUPPLIES 437.00.576.600.31 51.99 24630 SMALL TOOLS, LAWN, GARDEN & 001.42.542.300.31 81.99 24666 Misc Facilities Supplies Lowes per Lisa 505.00.524.500.31 12.46 24703 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 8.91 24745 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 51.21 24747 SUPPLIES FOR PARKS MAINTENANCE 49Page:CA.B Page 60 of 249 03/27/2013 Voucher List City of Auburn 50 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421445 4/1/2013 (Continued)222200 LOWE'S HIW, INC 001.33.576.100.31 15.52 24765 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 56.15 24775 SMALL TOOLS, LAWN, GARDEN & 550.00.548.150.35 65.02 24815 Misc Facilities Supplies~ 505.00.524.500.35 22.86 24885 SMALL TOOLS, LAWN, GARDEN & 550.00.548.680.35 4.93 24887 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 10.99 24992 SUPPLIES FOR PARKS MAINTENANCE 001.33.576.100.31 5.72 25615 MISC SUPPLIES FOR CEMETERY 436.00.536.200.31 46.08 88479 CARPET FOR BOCCE COURT 001.33.576.100.31 683.28 Total : 3,234.54 421446 4/1/2013 022085 LYNN, JANE 055857 UTILITY REFUND - 1169 32ND PL NE 430.233.100 107.06 Total : 107.06 421447 4/1/2013 021051 MACDONALD MILLER FACILITY SVC039438 Server Room Unit Repairs at Justice 505.00.524.500.48 346.24 50Page:CA.B Page 61 of 249 03/27/2013 Voucher List City of Auburn 51 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 346.24 421447 4/1/2013 021051 021051 MACDONALD MILLER FACILITY 421448 4/1/2013 017812 MAGNUM PRINT SOLUTIONS 109561 2 HP LJ 5si Toners (received credit for 518.00.518.880.31 119.90 Sales Tax 518.00.518.880.31 11.39 111511 3-M601 printer toner cartridges 518.00.518.880.31 497.97 Sales Tax 518.00.518.880.31 47.31 111642 1 HP LJ P2015 Toner 518.00.518.880.31 59.95 HP P4015 High Yield Toner 518.00.518.880.31 378.00 HP LJ 4200 Toner 518.00.518.880.31 59.95 Sales Tax 518.00.518.880.31 47.30 111693 HP DesignJet 1050 Carriage Belt E for 518.00.518.880.31 129.00 Sales Tax 518.00.518.880.31 12.26 Total : 1,363.03 421449 4/1/2013 233620 MAINSTREET SIGNS & GRAPHICS 4420 FARMERS MARKET A-FRAME SIGN DATE AND 001.33.574.220.44 177.94 4421 FARMERS MARKET A-FRAME SIGN DATE AND 001.33.573.901.44 166.44 Total : 344.38 51Page:CA.B Page 62 of 249 03/27/2013 Voucher List City of Auburn 52 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421450 4/1/2013 016074 MAUL FOSTER & ALONGI, INC 18219 Maul Foster Alongi~ 001.15.515.100.41 2,410.61 18279 Maul Foster Alongi~ 001.15.515.100.41 11,852.25 Total : 14,262.86 421451 4/1/2013 231930 MCKINSTRY CO 0421913 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 778.00 0471413 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 677.53 0548213 Emergency Repair at City Hall~ 505.00.524.500.48 1,479.82 0590913 HVAC REPAIR & MAINTENANCE~ 505.00.524.500.41 804.28 Total : 3,739.63 421452 4/1/2013 015872 MCKNIGHT, MAIJA 031913REIMB MILEAGE/PARKING ART WORKSHOP IN SEATTLE 001.33.573.201.43 40.51 Total : 40.51 421453 4/1/2013 231980 MCLENDON HARDWARE 487579/3 Flashing Drip Cap for Windows~ 505.00.524.500.31 5.43 487631/3 Flashing Drip Cap for Windows~ 505.00.524.500.31 65.15 Total : 70.58 421454 4/1/2013 233000 MICROFLEX INC 00021192 52Page:CA.B Page 63 of 249 03/27/2013 Voucher List City of Auburn 53 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421454 4/1/2013 (Continued)233000 MICROFLEX INC 2/2013 tax audit program 001.14.514.230.41 36.31 Total : 36.31 421455 4/1/2013 019308 MILES RESOURCES LLC 11-13/#19 A STREET NW EXTENSION~ 102.00.594.420.65 15,009.21 Total : 15,009.21 421456 4/1/2013 022022 MOBURG, SEATON & WATKINS 66748 Marchini Meadows Deposition and 001.32.532.200.41 1,519.35 66845 Marchini Meadows Desposition, Raymond 001.32.532.200.41 1,452.10 Total : 2,971.45 421457 4/1/2013 234450 MOTOROLA, INC 13946603 PORTABLE RADIO SHOULDER MICS, QTY (10) 001.21.521.200.35 779.64 Total : 779.64 421458 4/1/2013 001673 MOTORS & CONTROLS CORP 0376311 REPAIR PARTS & SERVICE ON AN AS 431.00.535.800.31 164.72 Total : 164.72 421459 4/1/2013 022095 MOUYOYL, CLAUDE 1600757 PARKS REFUND 001.347.699 400.00 Total : 400.00 421460 4/1/2013 016787 MULTICARE HEALTHWORKS 79550 POLICE PRE-EMPLOYMENT PHYSICALS - 001.13.516.710.41 279.50 79671 53Page:CA.B Page 64 of 249 03/27/2013 Voucher List City of Auburn 54 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421460 4/1/2013 (Continued)016787 MULTICARE HEALTHWORKS POLICE PRE-EMPLOYMENT PHYSICALS - 001.13.516.710.41 279.50 79685 DOT PHYSICAL EXAMS, HEP SHOT SERIES, 001.42.542.300.22 55.00 79755 POLICE PRE-EMPLOYMENT PHYSICALS - 001.13.516.710.41 229.50 Total : 843.50 421461 4/1/2013 014281 MUSIC THEATRE INTERNATIONAL 503935-1 ROYALTY, RENTAL FEE AND SECURITY FEE 001.33.575.280.45 2,420.00 Total : 2,420.00 421462 4/1/2013 240750 N W ROOF SERVICE, INC 005513 HOUSING REPAIR--MARVIN MECKLE'S ROOF 119.00.559.200.63 4,818.00 Total : 4,818.00 421463 4/1/2013 241180 NATIONAL BARRICADE CO, LLC 245774 STREET SUPPLIES & RENTALS FROM NATIONAL 001.42.542.300.31 668.30 245775 STREET SUPPLIES & RENTALS FROM NATIONAL 001.42.542.300.31 1,002.45 Total : 1,670.75 421464 4/1/2013 014285 NATIONAL BUSINESS FURNITURE MK408714-BUD New 30x60 Work Surface~ 505.00.524.500.49 259.52 MK409451-ZEF Shelving Installation~ 505.00.524.500.41 667.00 Sales Tax 54Page:CA.B Page 65 of 249 03/27/2013 Voucher List City of Auburn 55 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421464 4/1/2013 (Continued)014285 NATIONAL BUSINESS FURNITURE 505.00.524.500.41 63.36 Total : 989.88 421465 4/1/2013 241175 NATL ASSN OF TOWN WATCH WA302 annual membership for National 001.17.557.200.49 35.00 Total : 35.00 421466 4/1/2013 017821 NATL COMMUNITY DEVELOPMENT ASN WLPM-13-145 registration fee for Michael Hursh to 119.00.559.200.41 400.00 Total : 400.00 421467 4/1/2013 018333 NEW CONNECTIONS 4THQTR2012-GF1225 2012/2013 Human Services Funding for 001.17.562.100.41 1,250.00 Total : 1,250.00 421468 4/1/2013 021813 NEWELL, ANDY 030613REIMB Job Required Commercial Drivers License 432.00.535.900.49 85.00 Total : 85.00 421469 4/1/2013 242150 NEXTEL COMMUNICATIONS 864702496-049 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 45.56 Total : 45.56 421470 4/1/2013 020298 NEXUS IS, INC JC628298 (2)-64 Channel Packet Voice/Fax DSP 518.00.518.880.35 3,968.00 2-port 2nd Gen Multiflex Trunk 518.00.518.880.35 1,364.00 Cisco 2800 E-Delivery IP Base to 518.00.518.880.49 620.00 Cisco 2800 E-Delivery Adv. Sec. to Adv. 55Page:CA.B Page 66 of 249 03/27/2013 Voucher List City of Auburn 56 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421470 4/1/2013 (Continued)020298 NEXUS IS, INC 518.00.518.880.49 434.00 Professional Services to implement 518.00.518.880.41 186.21 Sales Tax 518.00.518.880.35 506.54 Sales Tax 518.00.518.880.49 100.13 Sales Tax 518.00.518.880.41 17.69 Total : 7,196.57 421471 4/1/2013 020740 NIRSCHL INVESTMENTS LLC 068213 UTILITY REFUND - 4111 AUBURN WAY N 430.233.100 119.97 Total : 119.97 421472 4/1/2013 242370 NIXON, RAY M 030413LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.210.25 108.85 Total : 108.85 421473 4/1/2013 242520 NORLAB 71268 REPLACE STOCK~ 550.141.300 408.00 FLUORESCENT RED DYE-LIQUID POWDER 550.141.300 204.00 HIGH INTENSITY BLUE DYE-LIQUID POWDER 550.141.300 204.00 freight 550.141.300 68.00 Total : 884.00 421474 4/1/2013 022073 NORTH SKY COMMUNICATIONS REFUND HYDRANT DEPOSIT, PERMIT#HYD13-0002 430.399.501 1,449.00 56Page:CA.B Page 67 of 249 03/27/2013 Voucher List City of Auburn 57 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,449.00 421474 4/1/2013 022073 022073 NORTH SKY COMMUNICATIONS 421475 4/1/2013 250210 OFFICE DEPOT 005513 OFFICE SUPPLIES FOR HR 001.13.516.100.31 121.47 1559346041 Name Badges 001.32.525.100.31 13.78 Badge Reels 001.32.525.100.31 12.99 Sales Tax 001.32.525.100.31 2.54 1559346042 2" binder rings 001.32.525.100.31 22.60 Sales Tax 001.32.525.100.31 2.15 646495956002 MEDIUM BINDER CLIPS (QTY 10 BOXES)~ 001.21.521.100.31 2.52 647717781001 UNIBALL PENS (QTY 4), CD ENVELOPE (QTY 001.21.521.100.31 68.63 648590967001 ELECTRIC STAPLER, LABEL TAPE (QTY 4), 001.21.521.100.31 154.29 649029531001 Misc Office Supplies for PW/Eng - 001.32.532.200.31 55.58 Total : 456.55 421476 4/1/2013 122670 OFFICEMAX CONTRACT INC 673122 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 76.11 675078 CHAIR MATS 57Page:CA.B Page 68 of 249 03/27/2013 Voucher List City of Auburn 58 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421476 4/1/2013 (Continued)122670 OFFICEMAX CONTRACT INC 436.00.536.100.31 98.84 676798 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 78.05 684580 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 165.64 684825 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 186.67 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 22.00 767645 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 61.33 768927 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.210.31 73.89 779215 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.31 49.06 OFFICE EQUIPMENT & SUPPLIES FROM 432.00.535.900.31 69.13 785180 OFFICE EQUIPMENT & SUPPLIES FROM 431.00.535.800.35 170.81 816130 OFFICE SUPPLIES FOR CITY CLERKS OFFICE 001.15.514.300.31 65.38 817195 OFFICE SUPPLIES FOR CITY CLERKS OFFICE 001.15.514.300.31 63.86 843241 OFFICE SUPPLIES FOR PARKS, PARKS MAINT, 001.33.574.220.31 151.78 58Page:CA.B Page 69 of 249 03/27/2013 Voucher List City of Auburn 59 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421476 4/1/2013 (Continued)122670 OFFICEMAX CONTRACT INC 847874 Office Supplies for Legal Dept 001.15.515.100.31 657.48 898146 Purchase paper for city usage 518.00.518.780.31 104.33 934662 Printing of packets for council meetings 518.00.518.780.41 207.50 949972 Printing of packets for council meetings 518.00.518.780.41 350.46 949973 Printing of packets for council meetings 518.00.518.780.41 280.02 Total : 2,932.34 421477 4/1/2013 013832 ORKIN, INC.82369636 March Monthly Service for Pest Control 505.00.524.500.41 68.94 Total : 68.94 421478 4/1/2013 016417 PACIFIC COAST MEMORIALS, INC 12-03733 MARKERS: VERNA BROMLEY, MARGARET 436.00.536.200.34 360.00 12-03734 MARKERS: VERNA BROMLEY, MARGARET 436.00.536.200.34 90.00 12-03759 MARKERS: VERNA BROMLEY, MARGARET 436.00.536.200.34 1,165.00 12-03760 MARKERS: VERNA BROMLEY, MARGARET 436.00.536.200.34 9,215.00 12-03778 59Page:CA.B Page 70 of 249 03/27/2013 Voucher List City of Auburn 60 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421478 4/1/2013 (Continued)016417 PACIFIC COAST MEMORIALS, INC MARKERS: VERNA BROMLEY, MARGARET 436.00.536.200.34 330.00 12-03858 GRASS MARKER, MILTON ANDERSON 436.00.536.200.34 450.00 12-03859 GRASS MARKER, KRISTINE MOUNTAIN 436.00.536.200.34 390.00 12-03860 GRASS MARKER, LISA FAEHNRICH 436.00.536.200.34 685.00 12-03861 GRASS MARKER, ROBERTA MANNY 436.00.536.200.34 230.00 12-03862 GRASS MARKER, ELIZABETH ELLINGSON 436.00.536.200.34 310.00 Total : 13,225.00 421479 4/1/2013 260240 PACIFIC POWER GENERATION 846592-00 GENERATOR REPAIR & MAINTENANCE FOR 431.00.535.800.48 1,014.59 846889-00 GENERATOR REPAIR & MAINTENANCE FOR 431.00.535.800.48 1,126.39 Total : 2,140.98 421480 4/1/2013 020416 PAPA JOHN'S PIZZA S3015-13-0859 PIZZA FOR PARKS AND RECREATION PROGRAMS 001.33.574.240.31 43.80 S3015-13-0860 PIZZA FOR PARKS AND RECREATION PROGRAMS 001.33.574.240.31 17.52 S3015-13-0861 PIZZA FOR PARKS AND RECS PROGRAMS 60Page:CA.B Page 71 of 249 03/27/2013 Voucher List City of Auburn 61 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421480 4/1/2013 (Continued)020416 PAPA JOHN'S PIZZA 001.33.574.240.31 26.28 S3015-13-0862 PIZZA FOR PARKS AND RECS PROGRAMS 001.33.574.240.31 26.28 S3015-13-0863 PIZZA FOR PARKS AND RECS PROGRAMS 001.33.574.240.31 43.80 S3015-13-0864 PIZZA FOR PARKS AND RECS PROGRAMS 001.33.574.210.31 102.86 Total : 260.54 421481 4/1/2013 002132 PAPE MACHINERY 8411550 JOHN DEERE HEAVY EQUIPMENT PARTS ON AN 550.00.548.680.35 45.46 Total : 45.46 421482 4/1/2013 019749 PARA, PABLO 031413REIMB hotel stay while attending conference. 001.32.532.200.43 111.30 Total : 111.30 421483 4/1/2013 261620 PARKER PAINT MFG CO, INC 021017955 PAINT SUPPLIES FOR PARKS MAINT. 001.33.576.100.31 422.56 Total : 422.56 421484 4/1/2013 016025 PAUL YESTER PRODUCTIONS AAT130319 SOUND/LIGHT TECH SERVICES FOR AUBURN 001.33.575.280.41 725.00 Total : 725.00 421485 4/1/2013 012214 PEARL BUILDING SERVICES 7624 2013 JANITORAL SVCS FOR CITY FACILITIES 505.00.524.500.41 900.00 7625 61Page:CA.B Page 72 of 249 03/27/2013 Voucher List City of Auburn 62 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421485 4/1/2013 (Continued)012214 PEARL BUILDING SERVICES 2013 JANITORAL SVCS FOR CITY FACILITIES 505.00.524.500.41 125.00 7626 2013 JANITORAL SVCS FOR CITY FACILITIES 505.00.524.500.41 350.00 7627 2013 JANITORAL SVCS FOR CITY FACILITIES 505.00.524.500.41 1,900.00 7628 2013 JANITORAL SVCS FOR CITY FACILITIES 505.00.524.500.41 200.00 7629 2013 JANITORAL SVCS FOR CITY FACILITIES 505.00.524.500.41 375.00 7630 JANITORIAL SERVICES FOR PARKS 001.33.576.100.41 300.00 7631 JANITORIAL SERVICES FOR PARKS 001.33.576.100.41 400.00 Total : 4,550.00 421486 4/1/2013 262190 PEARPOINT INC CD174664 REPAIR PARTS & SERVICE BY PEARPOINT ON 432.00.535.900.48 157.75 CD174882 REPAIR PARTS & SERVICE BY PEARPOINT ON 432.00.535.900.48 2,936.01 Total : 3,093.76 421487 4/1/2013 262690 PETERSEN, WILLIAM R 031113LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.210.25 71.43 Total : 71.43 62Page:CA.B Page 73 of 249 03/27/2013 Voucher List City of Auburn 63 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421488 4/1/2013 015534 PETERSON, LESLEE JO 38498 MASSAGE SESSIONS:~ 001.33.574.210.41 28.00 38508 MASSAGE SESSIONS:~ 001.33.574.210.41 28.00 38511 MASSAGE SESSIONS:~ 001.33.574.210.41 28.00 Total : 84.00 421489 4/1/2013 262820 PHILBIN, HAROLD 031313LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIM 001.98.522.220.25 467.74 Total : 467.74 421490 4/1/2013 262910 PHILLIPS, ROBERT S 030913LEOFF LEOFF 1 PHARMACY REIMBURSEMENT CLAIMS 001.98.517.210.25 16.00 Total : 16.00 421491 4/1/2013 263070 PIERCE COUNTY AUDITOR FILING FEES 2013 FILING FEES, LIENS 430.00.534.110.41 576.00 FILING FEES 2013 FILING FEES, LIENS 430.00.534.110.41 72.00 Total : 648.00 421492 4/1/2013 022083 PILLAR NORTHWEST REAL ESTATE 025867 UTILITY REFUND - 31802 112TH AVE SE 432.233.100 3,611.83 UTILITY REFUND - 31802 112TH AVE SE 434.233.100 2.83 Total : 3,614.66 421493 4/1/2013 016640 PITNEY BOWES GLOBAL FINANCIAL 8302317-FB13 63Page:CA.B Page 74 of 249 03/27/2013 Voucher List City of Auburn 64 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421493 4/1/2013 (Continued)016640 PITNEY BOWES GLOBAL FINANCIAL Mail machine lease payment invoice 518.00.518.780.45 3,797.59 8302317-MR13 Mail machine lease payment invoice 518.00.518.780.45 3,797.59 9761249-MR13 Folder/inserter lease payment invoice 518.00.518.780.45 273.05 Total : 7,868.23 421494 4/1/2013 263360 PITZL, WILLIAM MEDICARE/LEOFF LEOFF 1 MEDICARE PART B REIMBURSEMENT 001.98.517.210.25 1,198.80 Total : 1,198.80 421495 4/1/2013 263370 PIZZA HUT/COLUMBIA BASIN 105513 PIZZA FOR SPECIAL OLYMPICS BASKETBALL 001.33.574.240.31 208.30 Total : 208.30 421496 4/1/2013 263510 PLATT ELECTRIC 3095282 150 & 250 Watt Light Bulbs~ 505.00.524.500.31 191.10 3098755 Lamp and Ballast Flex for PRAB~ 505.00.524.500.31 67.62 3434210 Misc Facilities Supplies Platt Electric 505.00.524.500.31 138.89 3439124 Misc Facilities Supplies Platt Electric 505.00.524.500.31 43.76 3444316 ELECTRICAL PARTS & SUPPLIES ON AN AS 001.42.542.300.31 164.25 64Page:CA.B Page 75 of 249 03/27/2013 Voucher List City of Auburn 65 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421496 4/1/2013 (Continued)263510 PLATT ELECTRIC 3472900 ELECTRICAL PARTS & SUPPLIES ON AN AS 001.42.542.300.31 51.44 Total : 657.06 421497 4/1/2013 263805 POLLARDWATER.COM I347678-IN WATER PARTS & SUPPLIES ON AN AS 430.00.534.800.35 139.34 Total : 139.34 421498 4/1/2013 014645 POPPLETON, KAREN DTAYLOR FOOT CARE SERVICES AT THE SENIOR CENTER 001.33.574.210.41 5.00 E.NETHERTON FOOT CARE SERVICES AT THE SENIOR CENTER 001.33.574.210.41 20.00 LCLEM FOOT CARE SERVICES AT THE SENIOR CENTER 001.33.574.210.41 5.00 V.ROSIN FOOT CARE SERVICES AT THE SENIOR CENTER 001.33.574.210.41 20.00 VICTOR.K FOOT CARE SERVICES AT THE SENIOR CENTER 001.33.574.210.41 20.00 VROSEN FOOT CARE SERVICES AT THE SENIOR CENTER 001.33.574.210.41 20.00 Total : 90.00 421499 4/1/2013 013364 PORT OF SEATTLE POLICE VNET170 PAYMENT ON BEHALF OF V-NET 652.00.521.211.51 2,523.00 PAYMENT ON BEHALF OF V-NET 652.00.521.214.51 2,763.44 65Page:CA.B Page 76 of 249 03/27/2013 Voucher List City of Auburn 66 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 5,286.44 421499 4/1/2013 013364 013364 PORT OF SEATTLE POLICE 421500 4/1/2013 002719 PRINTCO, INC 050834 Large quantity print projects 518.00.518.780.41 95.27 Total : 95.27 421501 4/1/2013 265220 PUGET SOUND ENERGY 0040113/GAS/ELE ELECTRICAL AND GAS CHARGES FOR 505.00.524.500.47 26,813.98 ELECTRICAL AND GAS CHARGES FOR 001.33.576.100.47 5,735.57 ELECTRICAL AND GAS CHARGES FOR 001.42.542.300.47 7,058.32 ELECTRICAL AND GAS CHARGES FOR 430.00.534.800.47 36,291.95 ELECTRICAL AND GAS CHARGES FOR 431.00.535.800.47 2,232.14 ELECTRICAL AND GAS CHARGES FOR 432.00.535.900.47 1,232.90 1822451009 Utilities Payment Processing 10,090 430.00.534.110.41 428.83 Utilities Payment Processing 10,090 431.00.535.110.41 428.83 Utilities Payment Processing 10,090 432.00.535.910.41 428.83 Utilities Payment Processing 10,090 434.00.537.110.41 428.81 Total : 81,080.16 421502 4/1/2013 265430 PUGET SOUND SPECIALTIES, INC.23503 FERTILIZER AND CHEMICAL SUPPLIES FOR 437.00.576.600.31 2,378.00 FERTILIZER, MARKING PAINT, GRASS SEED 001.33.576.100.31 1,915.50 66Page:CA.B Page 77 of 249 03/27/2013 Voucher List City of Auburn 67 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 4,293.50 421502 4/1/2013 265430 265430 PUGET SOUND SPECIALTIES, INC. 421503 4/1/2013 270210 QUIRING MONUMENTS, INC 133912 STEVEN KLEIN, DONNA & RALPH MILAM & 436.00.536.200.34 150.00 133913 STEVEN KLEIN, DONNA & RALPH MILAM & 436.00.536.200.34 105.00 133914 STEVEN KLEIN, DONNA & RALPH MILAM & 436.00.536.200.34 90.00 134041 PLAQUE FOR PARKS MEMORIAL BENCH: 001.33.576.100.31 235.00 134210 MARKER INSCRIPTIONS: HENDERSON, 436.00.536.200.34 170.00 134211 MARKER INSCRIPTIONS: HENDERSON, 436.00.536.200.34 170.00 134212 MARKER INSCRIPTIONS: HENDERSON, 436.00.536.200.34 170.00 134264 MARKER INSCRIPTIONS: HENDERSON, 436.00.536.200.34 90.00 134265 MARKER INSCRIPTIONS: HENDERSON, 436.00.536.200.34 105.00 Total : 1,285.00 421504 4/1/2013 270270 R & D SUPPLY INC 195651 PKC01 05320 WYPALL L10 UTILITY WIPER 550.141.300 249.50 freight 550.141.300 4.00 67Page:CA.B Page 78 of 249 03/27/2013 Voucher List City of Auburn 68 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421504 4/1/2013 (Continued)270270 R & D SUPPLY INC Sales Tax 550.141.300 24.08 Total : 277.58 421505 4/1/2013 270630 RADIO SHACK CORPORATION 015362 MINI RECORDER CONTROL (QTY 2) 001.21.521.210.31 -10.94 022154 MINI RECORDER CONTROL (QTY 2) 001.21.521.210.31 50.35 Total : 39.41 421506 4/1/2013 012126 RAILROAD MANAGEMENT CO III, LL 291182 Storm pipe easement in RR ROW~ 432.00.535.100.49 132.87 Total : 132.87 421507 4/1/2013 270810 RAINIER TREE SERVICE, INC 3535 STUMP GRINDING 001.33.576.100.41 5,688.15 Total : 5,688.15 421508 4/1/2013 011267 REDFLEX TRAFFIC SYSTEMS INC RTS0002264 2013 PHOTO ENFORCEMENT PROGRAM 001.21.521.200.41 53,152.51 Total : 53,152.51 421509 4/1/2013 001829 RELIABLE MAILING &1171 mail house services for large scale 518.00.518.780.42 82.13 1172 mail house services for large scale 518.00.518.780.42 82.13 Total : 164.26 421510 4/1/2013 022074 RESCUE ESSENTIALS 17036 68Page:CA.B Page 79 of 249 03/27/2013 Voucher List City of Auburn 69 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421510 4/1/2013 (Continued)022074 RESCUE ESSENTIALS COMBAT TOURNIQUET (QTY 20) ~ 001.21.521.200.22 1,619.99 Total : 1,619.99 421511 4/1/2013 020948 RICHMOND AMERICAN HOMES 070956 UTILITY REFUND - 1817 67TH ST SE 431.233.100 91.85 Total : 91.85 421512 4/1/2013 021012 RICOH AMERICAS CORPORATION 88592530 PAYMENT ON BEHALF OF V-NET 652.00.521.212.45 244.19 Total : 244.19 421513 4/1/2013 021040 RICOH USA INC.88676839 Copier leases for March 2013- ~ 518.00.518.880.45 6,569.66 Total : 6,569.66 421514 4/1/2013 021040 RICOH USA INC.5025330111 Ricoh Copier Usage for Feb 2013~ 518.00.518.880.45 3,131.58 Total : 3,131.58 421515 4/1/2013 005162 ROBERTSON, CAROLYN 022713REIMB PARKING/MILEAGE - LEGISLATIVE MTGS IN 001.11.513.100.43 856.23 Total : 856.23 421516 4/1/2013 020841 RUTHERFORD, BEVERLY GEORGIANA 031813INV Embroider CERT Grad Vests 001.32.525.100.22 80.50 Total : 80.50 421517 4/1/2013 280000 S & B INC SB-23345 REPLACEMENT PARTS FOR WATER PUMP 69Page:CA.B Page 80 of 249 03/27/2013 Voucher List City of Auburn 70 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421517 4/1/2013 (Continued)280000 S & B INC 430.00.534.800.48 400.77 Total : 400.77 421518 4/1/2013 004859 S J C MANAGEMENT GROUP 055219 UTILITY REFUND - 1430 ELM ST SE 430.233.100 194.10 Total : 194.10 421519 4/1/2013 280505 SAM'S CLUB DIRECT 000663 PAPER PRODUCTS AND SUPPLIES 001.33.573.901.31 139.80 001066 PAPER PRODUCTS AND SUPPLIES 001.33.574.210.31 52.59 001117 CLASS AND PROGRAM SUPPLIES 001.33.574.240.31 252.22 001960 PAPER PRODUCTS AND SUPPLIES 001.33.573.901.31 32.49 003301 ITEMS FOR THE SENIOR CENTER PANTRY 001.33.574.210.31 107.80 004136 ITEMS FOR THE SENIOR CENTER PANTRY 001.33.574.210.31 49.01 004862 WHITE LIFETIME FOLDING CHAIRS 001.33.576.100.31 1,498.50 Sales Tax 001.33.576.100.31 142.36 008196 DINNER ITEMS FOR DADDY DAUGHTER DATE 001.33.573.901.31 114.66 008197 70Page:CA.B Page 81 of 249 03/27/2013 Voucher List City of Auburn 71 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421519 4/1/2013 (Continued)280505 SAM'S CLUB DIRECT ITEMS FOR THE SENIOR CENTER PANTRY 001.33.574.210.31 128.95 008834 PAPER PRODUCTS AND SUPPLIES 001.33.574.210.31 229.04 009249 SUPPLIES FOR 3/2 LATE NIGHT PROGRAM 001.33.574.240.31 184.64 Total : 2,932.06 421520 4/1/2013 014110 SATCOM DIRECT COMMUNICATIONS 57283330 Sat phone invoices for year 001.32.525.100.42 99.90 Total : 99.90 421521 4/1/2013 005533 SB & ASSOCIATES INC 4385 LEA HILL NEIGHBORHOOD PARK PLANNING AND 321.00.576.802.65 10,097.50 Total : 10,097.50 421522 4/1/2013 280870 SCARFF MOTORS, INC 546110 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 26.94 546279 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 21.44 546435 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.00.548.680.35 283.75 546441 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.141.100 71.39 546839 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.141.100 8.09 71Page:CA.B Page 82 of 249 03/27/2013 Voucher List City of Auburn 72 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421522 4/1/2013 (Continued)280870 SCARFF MOTORS, INC 546892 AUTO REPAIR & SERVICE ON AN AS REQUIRED 550.141.100 321.93 Total : 733.54 421523 4/1/2013 019210 SCHAFER ENTERPRISES INC 9201 24 BIRTHDAY PARTY TSHIRTS 001.33.574.240.31 554.53 ADDITIONAL USE TAX 001.33.574.240.31 1.11 ADDITIONAL USE TAX 001.237.200 -1.11 Total : 554.53 421524 4/1/2013 014952 SEATTLE AUTOMOTIVE 05-934353 AUTOMOTIVE PARTS AND SUPPLIES FROM 550.141.100 38.24 05-935738 AUTOMOTIVE PARTS AND SUPPLIES FROM 550.00.548.680.35 82.71 Total : 120.95 421525 4/1/2013 000679 SENTINEL PEST CONTROL, INC 68847 PEST CONTROL SERVICES ON AN AS REQUIRED 550.00.548.150.48 56.94 Total : 56.94 421526 4/1/2013 015690 SHARP ELECTRONICS CORP C770605-701 ENGINEERING WIDE FORMAT COPIER LEASE~ 518.00.518.880.45 54.75 Total : 54.75 421527 4/1/2013 022088 SHEPHERD, BENJAMIN & SARAH 060243 UTILITY REFUND - 6407 FRANCIS AVE SE 431.233.100 54.13 72Page:CA.B Page 83 of 249 03/27/2013 Voucher List City of Auburn 73 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 54.13 421527 4/1/2013 022088 022088 SHEPHERD, BENJAMIN & SARAH 421528 4/1/2013 017545 SHOWCASE MEDIA 918 ADVERTISING FOR 2013 BRAVO SHOWS 001.33.573.201.44 200.00 Total : 200.00 421529 4/1/2013 001187 SHRED-IT USA INC 101255985 ACCT#1003665 - 2013 SHREDDING SERVICES 001.11.511.600.49 12.38 ACCT#1003665 - 2013 SHREDDING SERVICES 001.13.516.100.49 12.38 ACCT#1003665 - 2013 SHREDDING SERVICES 001.15.514.300.49 12.38 ACCT#1003665 - 2013 SHREDDING SERVICES 001.15.515.100.49 12.36 101262786 PD SHREDDING SERVICES ON 3/6/13 - INV 001.21.521.100.41 82.50 101262787 PD SHREDDING SERVICES - 03/20/2013~ 001.21.521.100.41 108.90 101268196 ACCT#1009564 - 2013 SHREDDING SERVICEXS 001.14.514.230.49 16.34 ACCT#1009564 - 2013 SHREDDING SERVICEXS 001.21.521.100.41 8.42 ACCT#1009564 - 2013 SHREDDING SERVICEXS 001.32.532.200.49 8.42 ACCT#1009564 - 2013 SHREDDING SERVICEXS 518.00.518.880.49 16.32 Total : 290.40 421530 4/1/2013 022096 SIDHU, CHET 1600756 PARKS REFUND 001.347.699 10.00 73Page:CA.B Page 84 of 249 03/27/2013 Voucher List City of Auburn 74 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 10.00 421530 4/1/2013 022096 022096 SIDHU, CHET 421531 4/1/2013 018608 SIGNATURE LANDSCAPE SERVICES REFUND HYDRANT METER BASE CHARGE & OVERPYMT ON 430.399.501 31.00 HYDRANT METER BASE CHARGE & OVERPYMT ON 430.343.431 31.00 Total : 62.00 421532 4/1/2013 016723 SKAAR, SARA MARIE 068996 UTILITY REFUND - 6120 ISACC AVE SE #B 434.233.100 395.00 Total : 395.00 421533 4/1/2013 017757 SO COUNTY HOUSING & OUTREACH 4THQTR2012 Housing and services for low-income 001.17.562.100.41 6,250.00 Total : 6,250.00 421534 4/1/2013 005236 SOUND ATHLETIC SUPPLY 12101 OFFICIALS EQUIPMENT FOR YOUTH FLAG 001.33.574.240.31 21.90 12103 OFFICIALS EQUIPMENT FOR YOUTH FLAG 001.33.574.240.31 37.23 Total : 59.13 421535 4/1/2013 005003 SOUND PUBLISHING INC.526808 ADVERTISING FOR THE MUSEUM 001.33.575.300.44 583.25 526862 STATE OF THE CITY AD 001.11.513.100.44 2,000.00 GOLF COURSE MARKETING AD 437.00.576.600.44 746.25 PET LICENSING MARKETING AD 001.17.514.810.44 746.25 74Page:CA.B Page 85 of 249 03/27/2013 Voucher List City of Auburn 75 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421535 4/1/2013 (Continued)005003 SOUND PUBLISHING INC. ADVERTISING IN EVERYTHING AUBURN GUIDE 001.33.573.901.44 322.25 ADVERTISING IN EVERYTHING AUBURN GUIDE 001.33.574.220.44 746.25 FEB WEBSITE ADVERTISING 518.00.518.780.44 26.25 ADVERTISING FOR PARKS, ARTS & 001.33.573.201.44 600.00 Total : 5,770.50 421536 4/1/2013 005507 SPORT SUPPLY GROUP, INC.95173977 VOLLEYBALLS 001.33.574.240.31 96.94 Total : 96.94 421537 4/1/2013 002733 STAR RENTAL & SALES, INC 33-087725-02 EQUIPMENT RENTALS; CHOP SAW, COMPACTOR, 437.00.576.600.45 71.19 Total : 71.19 421538 4/1/2013 022105 STATE FARM AUTO CLAIMS REFUND OVERPYMT ON CLAIM#47-14W8-516 550.395.200 222.75 Total : 222.75 421539 4/1/2013 017507 STATEWIDE SECURITY 13568 CP1009 CITY HALL REMODEL~ 328.00.594.190.65 8,683.35 13608 Installing 2 new cameras for Snr Center 505.00.524.500.48 7,441.00 Sales Tax 505.00.524.500.48 706.90 13644 100 ACCESS CONTROL CARDS 75Page:CA.B Page 86 of 249 03/27/2013 Voucher List City of Auburn 76 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421539 4/1/2013 (Continued)017507 STATEWIDE SECURITY 001.13.516.100.49 541.84 Total : 17,373.09 421540 4/1/2013 022081 STEWART, ESTATE OF RUTH 019928 UTILITY REFUND - 202 29TH ST NW 430.233.100 43.59 UTILITY REFUND - 202 29TH ST NW 432.233.100 3.48 Total : 47.07 421541 4/1/2013 017696 STOR-MORE SELF STORAGE UNITS123&125APR/MAY STORAGE RENTAL FOR UNIT 125 FOR MONTHS 001.15.514.300.45 270.00 STORAGE RENTAL FOR UNIT 123 FOR MONTHS 001.15.514.300.45 270.00 Total : 540.00 421542 4/1/2013 287020 SUMMIT LAW GROUP PLLC 61235 PROFESSIONAL SERVICES RENDERED THRU 001.13.516.100.41 78.00 Total : 78.00 421543 4/1/2013 021480 SUNBELT RENTALS INC 38815371-001 Push Type Man Lift Rental for Work at 505.00.524.500.35 373.52 Total : 373.52 421544 4/1/2013 022028 SUNRISE ENVIRONMENTAL 25590 misc traffic supplies, WIPE OFF 001.32.532.200.31 282.02 Total : 282.02 421545 4/1/2013 022082 SUYEMATSU, HIMEKO 024349 UTILITY REFUND - 32 R PL NE 430.233.100 176.43 76Page:CA.B Page 87 of 249 03/27/2013 Voucher List City of Auburn 77 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 176.43 421545 4/1/2013 022082 022082 SUYEMATSU, HIMEKO 421546 4/1/2013 005163 TACOMA CITY TREASURER 100750519 1/31-2/28 WATER SERV, EMERG INTERTIE 430.00.534.800.47 72,150.00 Total : 72,150.00 421547 4/1/2013 290240 TACOMA NEWS TRIBUNE 115978AIM ADVERTISING LISTINGS FOR BRAVO/AAT 001.33.575.280.44 174.24 20177459 The News Tribune Subscription 2013 001.32.532.200.49 266.40 Total : 440.64 421548 4/1/2013 001536 TACTICAL TAILOR, INC RT77879 TAC VEST - F. NIX 001.21.521.210.22 464.32 Total : 464.32 421549 4/1/2013 022102 TAHOMA SCHOOL DISTRICT #409 REFUND OVERPAYMENT ON CK 417400 550.395.900 344.00 Total : 344.00 421550 4/1/2013 022097 TIEDEMAN, RON 031413REIMB MILEAGE TO CCC FIBER BOARD MTG IN 518.00.518.880.43 35.23 Total : 35.23 421551 4/1/2013 291830 TMG SERVICES, INC 0034427-IN PARTS, SUPPLIES AND SERVICE ON AN AS 430.00.534.800.48 498.23 0034490-IN PARTS, SUPPLIES AND SERVICE ON AN AS 430.00.534.800.48 431.77 77Page:CA.B Page 88 of 249 03/27/2013 Voucher List City of Auburn 78 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 930.00 421551 4/1/2013 291830 291830 TMG SERVICES, INC 421552 4/1/2013 010582 T-MOBILE USA, INC.453430792 CELL PHONE/SIM CARD CHARGES FOR SWAT 117.00.521.210.42 50.45 Total : 50.45 421553 4/1/2013 021937 TOMLINSON, MICHAEL 030913/PERF TICKET SALE BONUS 001.33.575.280.41 1,000.00 Total : 1,000.00 421554 4/1/2013 015041 TRANSPORTATION SYSTEMS INC 12-22/1ST&FINAL 15TH ST SW/WVH SIGNAL REPAIRS~ 001.32.532.200.48 30,108.94 RETAINAGE 001.223.400 -1,505.45 Total : 28,603.49 421555 4/1/2013 018270 TRM WOOD PRODUCTS CO, INC 288943 10' 4x4's UNTREATED & BRACKETS FOR 001.33.576.100.31 632.49 Total : 632.49 421556 4/1/2013 022086 TROXEL, TIMOTHY & KRISTY 059142 UTILITY REFUND - 5715 S 296TH PL 432.233.100 4.70 Total : 4.70 421557 4/1/2013 013834 UNIFIRST CORPORATION 0876446 CEMETERY SUPPLIES 436.00.536.200.48 57.28 ADDITIONAL USE TAX 436.00.536.200.48 0.05 ADDITIONAL USE TAX 436.237.200 -0.05 78Page:CA.B Page 89 of 249 03/27/2013 Voucher List City of Auburn 79 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 57.28 421557 4/1/2013 013834 013834 UNIFIRST CORPORATION 421558 4/1/2013 370900 UNITED PARCEL SERVICE 00004799F2103 Shipping services with UPS 518.00.518.780.42 30.48 0000890192103 Shipping services with UPS 518.00.518.780.42 63.96 Total : 94.44 421559 4/1/2013 022010 UNIVERSAL RADIO INC 318781 Surge protector for HAM Radio 001.32.525.100.42 54.95 freight 001.32.525.100.42 7.95 Total : 62.90 421560 4/1/2013 371410 UTILITIES SERVICE CO. INC 8435 MECHANICAL & ELECTRICAL PUMP STATION 430.00.534.800.48 773.62 Total : 773.62 421561 4/1/2013 371290 UTILITIES UNDERGROUND LOCATION 3020092 LINE LOCATION SERVICES ON AN AS 430.00.534.800.42 243.58 Total : 243.58 421562 4/1/2013 380240 VALLEY COMMUNICATIONS CENTER 0013857 JANUARY 2013 LANGUAGE LINE~ 001.21.521.200.41 7.25 Total : 7.25 421563 4/1/2013 380255 VALLEY FREIGHTLINER INC 1230570190 Unit P099B - Emergency repairs 550.00.548.680.48 1,181.36 Sales Tax 550.00.548.680.48 111.05 79Page:CA.B Page 90 of 249 03/27/2013 Voucher List City of Auburn 80 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,292.41 421563 4/1/2013 380255 380255 VALLEY FREIGHTLINER INC 421564 4/1/2013 015073 VALLEY REGIONAL FIRE AUTHORITY FEB2013 FEB 2013 PERMIT & PLAN REVIEW FEES 651.237.360 13,836.98 Total : 13,836.98 421565 4/1/2013 111800 VERIZON WIRELESS 9700092852 PAYMENT ON BEHALF OF V-NET 652.00.521.212.42 661.33 9700488780 Council Cell Phones 001.11.511.600.42 385.14 Mayor Cell Phones 001.11.513.100.42 275.10 HR Cell Phones 001.13.516.100.42 293.34 Finance Cell Phones 001.14.514.230.42 169.19 Legal Cell Phones 001.15.515.100.42 164.76 Planning Cell Phones 001.17.524.200.42 199.32 Community Services cell phones 001.17.557.200.42 110.04 Planning Cell Phones 001.17.558.100.42 439.86 Bill Thomas' cell phone 001.17.562.100.42 55.02 Police Cell Phones 001.21.521.100.42 2,609.25 Police Cell Phones 001.21.521.210.42 421.66 Emergency Management Cell phones 001.32.525.100.42 73.26 Engineering Cell Phones 80Page:CA.B Page 91 of 249 03/27/2013 Voucher List City of Auburn 81 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421565 4/1/2013 (Continued)111800 VERIZON WIRELESS 001.32.532.200.42 581.65 Farmer's Market Cell Phone 001.33.573.901.42 55.02 Parks Admin Cell Phone 001.33.574.100.42 59.24 Senior Center Cell Phones 001.33.574.210.42 53.34 Parks Cell Phones 001.33.574.220.42 372.00 Museum Cell Phones 001.33.575.300.42 53.34 Parks Maintenance cell phones 001.33.576.100.42 308.70 Street Cell Phones 001.42.543.100.42 383.47 Police Cell Phones 117.00.521.210.42 349.30 Finance Cell Phone 430.00.534.800.42 18.24 Water Cell Phones 430.00.534.800.42 805.35 Sewer Cell Phones 431.00.535.800.42 382.08 Storm Cell Phones 432.00.535.900.42 313.26 Finance Cell Phone 434.00.537.100.42 18.24 Cemetery Cell phone 436.00.536.100.42 35.10 Golf Cell Phone 437.00.576.600.42 18.24 Facilities Cell phones 505.00.524.500.42 242.09 Mulitmedia Cell Phone 81Page:CA.B Page 92 of 249 03/27/2013 Voucher List City of Auburn 82 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421565 4/1/2013 (Continued)111800 VERIZON WIRELESS 518.00.518.780.42 55.02 IT Cell Phones 518.00.518.880.42 786.91 ER Cell Phones 550.00.548.100.42 70.20 SOS Cell Phone 103.00.595.100.42 18.22 9700847433 February AVL Charges 518.00.518.880.42 35.10 9700920827 Mayor Mifi 001.11.513.100.42 40.01 Planning Mifis 001.17.524.200.42 200.25 Planning Mifis 001.17.558.100.42 197.19 Police Mifis 001.21.521.200.42 1,694.51 Engineering Mifis 001.32.532.200.42 160.04 Street Mifis 001.42.543.100.42 300.08 Water Mifis 430.00.534.800.42 713.51 Sewer Mifis 431.00.535.800.42 253.40 Storm Mifis 432.00.535.900.42 253.40 IT Mifis 518.00.518.880.42 120.03 Total : 14,803.80 421566 4/1/2013 380760 VERMEER NORTHWEST SALES INC S23480 82Page:CA.B Page 93 of 249 03/27/2013 Voucher List City of Auburn 83 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421566 4/1/2013 (Continued)380760 VERMEER NORTHWEST SALES INC Inventory, Vermeer 5/8" thick heavy 550.141.100 170.56 freight 550.141.100 12.35 Sales Tax 550.141.100 17.38 Total : 200.29 421567 4/1/2013 019028 VOIANCE LANGUAGE SERVICES LLC IV0017668 Voiance February over the phone 518.00.518.880.42 207.00 Total : 207.00 421568 4/1/2013 390300 W R P ASSOCIATION 12-890 STATE CONFERENCE REGISTRATION FEE FOR 001.33.574.220.49 299.00 Total : 299.00 421569 4/1/2013 390420 W W G C S ASSOCIATION 8914/A DUES AND SEMINAR MEETINGS 001.33.574.100.49 55.00 Total : 55.00 421570 4/1/2013 171890 W. W. GRAINGER, INC 9076513291 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.100.31 104.90 9078566735 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.100.31 15.37 9081240344 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 432.00.535.900.22 106.10 9081289697 Lockable Storage Cabinet for Specialty 550.00.548.150.31 420.40 83Page:CA.B Page 94 of 249 03/27/2013 Voucher List City of Auburn 84 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421570 4/1/2013 (Continued)171890 W. W. GRAINGER, INC Sales Tax 550.00.548.150.31 39.94 9084747154 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.141.300 105.65 9085919869 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.150.35 7.69 9086032175 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.100.31 10.39 9086032183 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.150.31 75.67 9086032191 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.100.31 12.57 9087932332 Misc Facilities Supplies - Grainger 505.00.524.500.31 272.36 9087932340 Misc Facilities Supplies - Grainger 505.00.524.500.31 26.73 9088794004 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.141.300 81.67 9088794012 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.00.548.150.35 85.06 9088928974 Misc Facilities Supplies - Grainger 505.00.524.500.31 145.30 9088928982 Misc Facilities Supplies - Grainger 505.00.524.500.31 126.42 84Page:CA.B Page 95 of 249 03/27/2013 Voucher List City of Auburn 85 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421570 4/1/2013 (Continued)171890 W. W. GRAINGER, INC 9091732082 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.141.300 70.43 9091732090 SMALL TOOLS, EQUIPMENT AND SUPPLIES ON 550.141.300 70.43 9095136686 Misc Facilities Supplies - Grainger 505.00.524.500.31 136.40 9095378262 Misc Facilities Supplies - Grainger 505.00.524.500.31 379.28 9097820576 Misc Facilities Supplies - Grainger 505.00.524.500.31 432.66 Total : 2,725.42 421571 4/1/2013 391470 WA STATE CRIM JUSTICE TRAINING 2013-2003 FIELD TRAINING OFFICER (FTO), 001.21.521.200.49 75.00 2013-2009 PRE-SUPERVISORS COURSE, 2/25-3/1/13 - 001.21.521.200.49 400.00 Total : 475.00 421572 4/1/2013 391530 WA STATE DEPT HEALTH NO1153 Water system sanitary survey fee 2012 430.00.534.800.49 1,836.00 Total : 1,836.00 421573 4/1/2013 391840 WA STATE DEPT OF LICENSING LICENSES CONCEALED PISTOL LICENSES 651.237.104 891.00 Total : 891.00 85Page:CA.B Page 96 of 249 03/27/2013 Voucher List City of Auburn 86 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421574 4/1/2013 392100 WA STATE EMP SECURITY DEPT 13-025745-RDU-J6 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 7.50 13-025746-RDU-J5 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 10.50 13-025747-RDU-J5 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 11.50 13-025748-RDU-J5 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 12.50 13-025749-RDU-J6 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 11.50 13-025752-RDU-J6 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 7.50 13-25750-RDU-J3 PAYMENT ON BEHALF OF V-NET 652.00.521.211.49 7.50 Total : 68.50 421575 4/1/2013 016198 WA STATE FARMERS MARKET ASSOC 496 MEMBERSHIP DUES FOR 2013 001.33.573.901.49 300.00 Total : 300.00 421576 4/1/2013 392340 WA STATE LEOFF EDUCATION ASSN REGISTER/PETERSEN LEOFF 1 CONFERENCE REGISTRATION FOR 001.98.517.210.49 250.00 Total : 250.00 421577 4/1/2013 007211 WA TRAFFIC SAFETY COMMISSION 00778 2013 IMPAIRED DRIVING SYMPOSIUM, 001.21.521.200.49 85.00 86Page:CA.B Page 97 of 249 03/27/2013 Voucher List City of Auburn 87 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 85.00 421577 4/1/2013 007211 007211 WA TRAFFIC SAFETY COMMISSION 421578 4/1/2013 022084 WALKER, JOY 032104 UTILITY REFUND - 1216 K ST NE 430.233.100 51.95 Total : 51.95 421579 4/1/2013 014405 WALTERS, JOANNE S.032613REIM GROCERIES FOR THE SENIOR CENTER 001.33.574.210.31 251.02 Total : 251.02 421580 4/1/2013 019123 WASHINGTON TRACTOR INC 160708 EQUIPMENT PARTS 436.00.536.200.31 135.84 Total : 135.84 421581 4/1/2013 393570 WATER MANAGEMENT LABS, INC 119015 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 189.00 119131 WATER ANALYSIS ON AN AS REQUIRED BASIS 432.00.535.100.41 495.00 119132 WATER ANALYSIS ON AN AS REQUIRED BASIS 430.00.534.800.41 504.00 119280 WATER ANALYSIS ON AN AS REQUIRED BASIS 432.00.535.100.41 385.00 Total : 1,573.00 421582 4/1/2013 016337 WATERSHED COMPANY 2013-0101 277TH ST WETLAND MONITORING-YEAR 10~ 102.00.594.420.65 435.00 Total : 435.00 421583 4/1/2013 022080 WESSEL, KEVIN 018669 87Page:CA.B Page 98 of 249 03/27/2013 Voucher List City of Auburn 88 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421583 4/1/2013 (Continued)022080 WESSEL, KEVIN UTILITY REFUND - 5130 PERRY DR SE 430.233.100 325.68 Total : 325.68 421584 4/1/2013 394470 WESTERN EQUIPMENT DIST INC 718546.3 JOHN DEERE AND TORO PARTS 001.33.576.100.31 260.46 EQUIPMENT SUPPLIES, REELS, BEARINGS, 001.33.576.100.31 91.67 718546.4 EQUIPMENT SUPPLIES, REELS, BEARINGS, 001.33.576.100.31 132.88 718546.5 JOHN DEERE AND TORO PARTS 001.33.576.100.31 479.75 718546.6 EQUIPMENT SUPPLIES, REELS, BEARINGS, 001.33.576.100.31 700.80 719082 EQUIPMENT SUPPLIES, REELS, BEARINGS, 001.33.576.100.31 1,331.87 719135 MISC SUPPLIES FOR GOLF MAINT. 437.00.576.600.31 569.62 719266 EQUIPMENT SUPPLIES, REELS, BEARINGS, 001.33.576.100.31 392.39 719266.2 EQUIPMENT SUPPLIES, REELS, BEARINGS, 001.33.576.100.31 226.52 Total : 4,185.96 421585 4/1/2013 021039 WESTERN SYSTEMS & FABRICATION 3469 Inventory, PN# 8510-02979. 8 inch 550.141.100 765.30 88Page:CA.B Page 99 of 249 03/27/2013 Voucher List City of Auburn 89 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421585 4/1/2013 (Continued)021039 WESTERN SYSTEMS & FABRICATION ADDL USE TAX 550.141.100 0.76 ADDL USE TAX 550.237.200 -0.76 Sales Tax 550.141.100 71.94 Total : 837.24 421586 4/1/2013 394770 WESTERN WA FOOTBALL OFFICIALS 1 OFFICIALS FOR POLAR BEAR FLAG FOOTBALL 001.33.574.240.41 2,601.80 2 OFFICIALS FOR WINTER ADULT FLAG 001.33.574.240.41 2,575.70 Total : 5,177.50 421587 4/1/2013 395160 WHITE KNIGHT SAFE & LOCK, INC 25382 REPLACEMENT RANGE KEYS (QTY 3 SETS)~ 001.21.521.200.31 17.90 39725 KEYS, LOCKS AND LOCKSMITH SERVICES ON 430.00.534.800.31 13.14 Total : 31.04 421588 4/1/2013 011495 WHITWORTH PEST SOLUTIONS INC.183930 Pest Control for Several City Facilities 505.00.524.500.41 114.98 183931 Pest Control for Several City Facilities 505.00.524.500.41 114.98 189130 Pest Control for Several City Facilities 505.00.524.500.41 251.85 189523 Pest Control for Several City Facilities 89Page:CA.B Page 100 of 249 03/27/2013 Voucher List City of Auburn 90 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount 421588 4/1/2013 (Continued)011495 WHITWORTH PEST SOLUTIONS INC. 505.00.524.500.41 251.85 194489 Pest Control Services for Evidence Bldg 505.00.524.500.41 164.67 199658 Pest Control at Golf Course~ 505.00.524.500.41 60.23 Total : 958.56 421589 4/1/2013 395580 WILBUR-ELLIS, CO 6890346 DIMENSION & CASORON 436.00.536.200.31 369.02 6903479 WINTER CHEMICALS/FERTILIZERS 437.00.576.600.31 385.99 6903483 WINTER CHEMICALS/FERTILIZERS 437.00.576.600.31 235.97 6905904 WINTER CHEMICALS/FERTILIZERS 437.00.576.600.31 86.40 6922127 WINTER CHEMICALS/FERTILIZERS 437.00.576.600.31 212.81 Total : 1,290.19 421590 4/1/2013 022106 YU, KUEI CHIU REFUND WETLAND MITIGATION BOND DEPOSIT 001.239.100 5,045.50 Total : 5,045.50 421591 4/1/2013 002368 ZARAN SAYRE & ASSOCIATES 005681 UTILITY REFUND - 1257 29TH ST SE 430.233.100 55.79 Total : 55.79 90Page:CA.B Page 101 of 249 03/27/2013 Voucher List City of Auburn 91 4:02:33PM Page:vchlist Bank code :000 Voucher Date Vendor Invoice Description/Account Amount Bank total : 1,320,530.11 300 Vouchers for bank code :000 1,320,530.11Total vouchers :Vouchers in this report 300 I HEREBY CERTIFY THAT THE GOODS AND/ OR SERVICES CHARGED ON THE VOUCHERS LISTED HEREIN HAVE BEEN FURNISHED TO THE BEST OF MY KNOWLEDGE. I FURTHER CERTIFY THE CLAIMS HEREIN TO BE VALID AND CORRECT. ____________________________ DIRECTOR OF FINANCE WE, THE UNDERSIGNED FINANCE COMMITTEE OF THE AUBURN CITY COUNCIL, AUBURN WASHINGTON, DO HEREBY CERTIFY THAT VOUCHER #421291 THROUGH VOUCHER #421591, IN THE AMOUNT OF $1,320,530.11, ARE APPROVED THIS 1ST DAY OF APRIL, 2013. ______________________ CHAIR _______________________ MEMBER ________________________ MEMBER 91Page:CA.B Page 102 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Payroll Vouchers Date: March 25, 2013 Department: Administration Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: City Council to approve Payroll Vouchers Background Summary: Payroll check numbers 533690 through 533721 in the amount of $283,042.12 electronic deposit transmissions in the amount of $1,260,268.29 for a grand total of $1,543,310.41 for the period covering March 14, 2013 - March 27, 2013. Reviewed by Council Committees: Finance Councilmember:Staff:Coleman Meeting Date:April 1, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 103 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4916 Date: March 25, 2013 Department: Finance Attachments: Res 4916 -1 Res 4916 - 2 Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4916 Background Summary: Attached are two options for the repayment of the interfund loan from the Cumulative Reserve fund to the Golf Course fund: Option 1: Extend the interfund loan in the amount of $300,000 through the end of the 2013 at which time the loan will be reviewed to determine if the fund has the ability to repay the loan all or in part. $50,000 of the loan will be repaid in April 2013. Option 2: Extend the interfund loan in the amount of $350,000 with monthly payments in the amount of $5,500 through the end of 2013, leaving a balance of $300,500 by year end. The loan will be reviewed at year end to determine if the fund has the ability to repay the loan all or in part. Approval of this resolution (No. 4916) authorizes and extends the interfund loan Resolution No. 4691 approved April 2011. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Partridge Staff:Coleman Meeting Date:April 1, 2013 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 104 of 249 RESOLUTION NO. 4 9 1 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE TRANSFER OF FUNDS FOR THE PURPOSE OF MAKING A LOAN OR LOANS FROM THE CUMULATIVE RESERVE FUND TO THE GOLF COURSE FUND FOR UP TO A THREE-YEAR PERIOD OF TIME WHEREAS, revenues in the Golf Course Fund are seasonal in nature; and WHEREAS, there may be insufficient funds available from time to time during the period January 2011 to December 2013 in the Golf Course Fund to cover authorized expenditures for debt service and operating cash; and WHEREAS, the Cumulative Reserve Fund has sufficient funds from which to transfer funds in an amount not to exceed THREE HUNDRED THOUSAND DOLLARS ($300,000.00) for the purpose of making loans to cover authorized expenditures from the Golf Course Fund (Fund No. 437); and WHEREAS, in the event a loan is made from the Cumulative Reserve Fund (Fund No. 122) to the Golf Course Fund (Fund No. 437) as provided above, the loans shall bear interest at the State of Washington pool rate, and WHEREAS, the City Council approved Resolution No. 4691 on April 4, 2011, authorizing the loan through December 2012; and WHEREAS, this previously approved loan needs to be extended to the end of the year to December 2013 as the financial condition of the Golf Course Fund has not yet improved to the point where it can repay this loan. Resolution No.4916 February 26, 2013 Page 1 of 3RES.A Page 105 of 249 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Purpose. Authorization is hereby given during the time period January 2011 to December 2013 for the transfer of funds to the Golf Course Fund, when there are insufficient funds available therein to cover authorized expenditures for debt service and operating cash, in an amount not to exceed THREE HUNDRED THOUSAND DOLLARS ($300,000.00),from the Cumulative Reserve Fund for the purpose of making a loan bearing interest at the Washington State pool rate. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. DATED and SIGNED this day of 2013. PETER B. LEWIS, MAYOR ATTEST: Danielle Daskam City Clerk Resolution No.4916 February 26, 2013 Page 2 of 3RES.A Page 106 of 249 APPROVED AS TO FORM: Daniel B. Heid City Attorney Resolution No.4916 February 26,2013 Page 3of3RES.A Page 107 of 249 RESOLUTION NO. 4 9 1 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE TRANSFER OF FUNDS FOR THE PURPOSE OF MAKING A LOAN OR LOANS FROM THE CUMULATIVE RESERVE FUND TO THE GOLF COURSE FUND FOR UP TO A THREE-YEAR PERIOD OF TIME WHEREAS, revenues in the Golf Course Fund are seasonal in nature; and WHEREAS, there may be insufficient funds available from time to time during the period January 2011 to December 2013 in the Golf Course Fund to cover authorized expenditures for debt service and operating cash; and WHEREAS, the Cumulative Reserve Fund has sufficient funds from which to transfer funds in an amount not to exceed THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00) for the purpose of making loans to cover authorized expenditures from the Golf Course Fund (Fund No. 437); and WHEREAS, the Golf Course Fund will make monthly payments in the amount of$5,500 per month beginning in April 2013; and WHEREAS, in the event a loan is made from the Cumulative Reserve Fund (Fund No. 122) to the Golf Course Fund (Fund No. 437) as provided above, the loans shall bear interest at the State of Washington pool rate, and WHEREAS, the City Council approved Resolution No. 4691 on April 4, 2011, authorizing the loan through December 2012; and Resolution No.4916 March 26, 2013 Page 1 of 3RES.A Page 108 of 249 WHEREAS, this previously approved loan needs to be extended to the end of the year to December 2013 as the financial condition of the Golf Course Fund has not yet improved to the point where it can repay this loan in full. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Purpose. Authorization is hereby given during the time period January 2011 to December 2013 for the transfer of funds to the Golf Course Fund, when there are insufficient funds available therein to cover authorized expenditures for debt service and operating cash, in an amount not to exceed THREE HUNDRED FIFTY THOUSAND DOLLARS ($350,000.00) from the Cumulative Reserve Fund for the purpose of making a loan bearing interest at the Washington State pool rate. Section 2. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. DATED and SIGNED this day of 2013. PETER B. LEWIS, MAYOR ATTEST: Danielle Daskam City Clerk Resolution No.4916 March 26,2013 Page 2 of 3RES.A Page 109 of 249 APPROVED AS TO FORM: Daniel B. Heid City Attorney Resolution No.4916 March 26,2013 Page 3 of 3RES.A Page 110 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Ordinance No. 6460 Date: March 25, 2013 Department: Finance Attachments: Ordinance No. 6460 Budget Impact: $0 Administrative Recommendation: City Council approve Ordinance No. 6460. Background Summary: Staff recommends that Council approve the amendments to two provisions of the Auburn Municipal Code to ensure compliance with the City’s obligations under the Interlocal agreement. The interlocal agreement between the City and King County requires that the City ensure all solid waste generated or collected within the City be delivered to the County designated sites. It also provides that the City must require solid waste delivered to County solid waste sites comply with environmental rules and regulations. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:April 1, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 111 of 249 Ordinance No. 6460 March 14, 2013 Page 1 of 6 ORDINANCE NO. 6460 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING SECTIONS 8.08.070 AND 8.08.140 OF THE AUBURN CITY CODE RELATING TO SOLID WASTE DISPOSAL WHEREAS, The City of Auburn (“City”) adopted Resolution No. 4907 on February 19, 2013, by which the City entered into an Amended and Restated Interlocal Agreement (“ILA”) with King County for solid waste management; and, WHEREAS, Section 6.2 of the ILA requires the City to ensure that all solid waste generated or collected within the City to be delivered to the County- designated disposal sites, unless the County agrees otherwise; and, WHEREAS, Section 8.5.a of the ILA requires the City to require that all solid waste generated or collected within the City and delivered to the County- designated site be in compliance with various rules and regulations; and, WHEREAS, staff has recommended to the City Council amendments to the provisions of the Auburn Municipal Code to ensure compliance with the City’s obligations under the ILA. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO ORDAIN as follows: Section 1. Amendment to City Code. That section 8.08.070 of the Auburn City Code be and the same hereby is amended to read as follows: 8.08.070 Collection – General provisions. A. The city’s agents shall collect, remove and dispose of all solid waste from single-family and multifamily residences and commercial establishments in the city at least once each week, or as often as required by the solid waste DI.A Page 112 of 249 Ordinance No. 6460 March 14, 2013 Page 2 of 6 administrator. All occupied units are required to have minimum service or adequate service as required by the administrator. B. For the purpose of health, sanitation, and common good of the community, to ensure safe accumulation, storage, collection, transportation, and disposal of solid waste, the city’s agents shall be the exclusive agents of the city to collect, dispose, remove, handle and transport solid waste within the city limits for the purpose of recycling, waste reduction, and composting. C. Nothing in this chapter shall prohibit any person from transporting recyclable materials, in his own vehicle either by himself or by his employees, and disposing of waste products produced by himself so long as he complies with this chapter and any other regulations of the city and the state dealing with solid waste management, recycling, waste reduction, and composting. D. Nothing in this section shall prohibit a contractor employed to demolish, construct, or remodel a building or structure, including but not limited to land clearing operations and construction wastes, from hauling waste created in connection with such employment in equipment owned by the contractor and operated by the contractor’s employees. E. Nothing in this section shall prohibit nonprofit corporations from collecting recyclable materials. DI.A Page 113 of 249 Ordinance No. 6460 March 14, 2013 Page 3 of 6 F. All solid waste and moderate risk waste generated or collected within the City of Auburn shall be disposed of at a disposal site designated by King County in accordance with applicable agreements between the City and the County. (Ord. 6160 § 1, 2008; Ord. 6139 § 1, 2007; Ord. 6069 § 1, 2006; Ord. 6054 § 1, 2006; Ord. 5968 § 1, 2006; Ord. 5622 § 1, 2001; Ord. 5243 § 1, 1999; Ord. 5212 § 1 (Exh. D), 1999; Ord. 4500 § 2, 1991.) Section 2. Amendment to City Code. That section 8.08.140 of the Auburn City Code be and the same hereby is amended to read as follows: 8.08.140 Disposal restrictions. A. Hazardous wastes as defined in RCW 70.105.010(15), hazardous substances as defined in RCW 70.105.010(14), hazardous household substances as defined in RCW 70.105.010(13), moderate-risk wastes as defined in RCW 70.105.010(17) and those wastes included in the State of Washington Department of Ecology Dangerous Waste Regulations found in Chapter 173-303 WAC shall not be disposed of through the city’s garbage, recyclables or compostables collection system. Such wastes shall be delivered by the person generating such waste to an appropriate and authorized handler of such wastes for proper disposal. Any person found to have violated this provision shall be subject to both civil penalties and/or criminal prosecution under any and all federal, state or local laws that may apply or may be adopted in the future. B. No hot ashes or hot clinkers shall be placed in any garbage cans or approved containers for collection or removal. All kitchen, table, cooking, animal and vegetable waste and offal, before being deposited in containers, shall be DI.A Page 114 of 249 Ordinance No. 6460 March 14, 2013 Page 4 of 6 drained and wrapped in paper or other material in such a manner as to prevent, as nearly as possible, moisture from such garbage from coming in contact with sides or bottoms of the cans or containers. Dishwater or other liquid or semi- liquid kitchen wastes that are properly disposable down the sanitary drains shall not be deposited in garbage cans or approved containers. C. It is unlawful for any person, firm or corporation conducting any hotel, restaurant or any public eating place to deposit, throw or place swill or other waste food matter in a lane, alley, street or other public place, or to deposit, throw or place any swill upon any private property regardless of ownership. D. All waste generated or collected from within the corporate limits of the City which is delivered to the King County Solid Waste System for disposal shall be in compliance with the Resource Conservation and Recovery Act (42 U.S.C. § 6901 et seq.) (RCRA), chapters 70.95 and 70.105 RCW, King County Code Title 10, King County Board of Health Rules and Regulations, the King County Solid Waste Division operating rules, and all other Federal, State and local environmental health laws, rules or regulations that impose restrictions or requirements on the type of waste that may be delivered to the King County Solid Waste System, as they now exist or are hereafter adopted or amended. (Ord. 6367 § 7, 2011; Ord. 6160 § 1, 2008; Ord. 6139 § 1, 2007; Ord. 6069 § 1, 2006; Ord. 6054 § 1, 2006; Ord. 5968 § 1, 2006; Ord. 5622 § 1, 2001; Ord. 5243 § 1, 1999; Ord. 5212 § 1 (Exh. D), 1999; Ord. 4500 § 2, 1991. Formerly 8.08.190.) DI.A Page 115 of 249 Ordinance No. 6460 March 14, 2013 Page 5 of 6 Section 3. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 4. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. Section 5. Effective date. This Ordinance shall take effect and be in force five days from and after its passage, approval and publication as provided by law. INTRODUCED: __________________ PASSED: _______________________ APPROVED: ____________________ CITY OF AUBURN ______________________________ PETER B. LEWIS MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk DI.A Page 116 of 249 Ordinance No. 6460 March 14, 2013 Page 6 of 6 APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney Published: _________________ DI.A Page 117 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4928 Date: March 25, 2013 Department: Finance Attachments: Res 4928 Budget Impact: $300,000.00 Administrative Recommendation: City Council to adopt Resolution No. 4928. Background Summary: Periodic seal coating of aprons, runways and taxiways at the Auburn Airport is necessary to prolong the life of these surfaces and ensures that these areas remain usable and safe for aircraft parking, taxis, takeoffs, landings. These surfaces were last seal coated more than 10 years ago. Grant funding from the Federal Aviation Administration (FAA) and the Washington State Department of Transportation, Aviation Division (WSDOT) is available to support the seal coating of these surfaces. However, before the FAA is able to award these funds, a resolution must be approved by the City including a specific statement of support. Grant applications to the FAA are due mid April and to WSDOT by mid May. The cost of the seal coating is estimated to total $300,000.00. The City has submitted applications for grant funding from the FAA and the WSDOT. Funding is anticipated to be as follows: Airport Seal Coating Sources of Funding (listed in descending order) Federal Funds (FAA) $270,000.00 90.0% Local Funds (Airport Fund #435) up to $30,000.00 up to 10.0% State Funds (WSDOT) up to $5,000.00 AUBURN * MORE THAN YOU IMAGINEDDI.B Page 118 of 249 up to 5.0% Total $300,000.00 100.0% Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:April 1, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 119 of 249 --------------------------- Resolution No. 4928 March 22, 2013 Page 1 of 3 RESOLUTION NO. 4928 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY TO APPLY FOR AND, IF AWARDED, TO ACCEPT GRANT FUNDS IN THE AMOUNT OF $300,000.00 FROM THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, AVIATION DIVISION, TO SEAL COAT AIRPORT APRON AREAS, RUNWAY AND TAXIWAY SURFACES FOR THE AUBURN MUNICIPAL AIRPORT AND AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT THEREFOR WHEREAS, the periodic seal coating of aprons, airport runways and taxiways at the Auburn Municipal Airport is a necessary part of responsible airport facility management and maintenance and ensures the continued usability and safety of these surfaces for aircraft use, and WHEREAS, the Auburn Municipal Airport aprons, runways and taxiways were last seal coated more than 10 years ago and WHEREAS, the Auburn Municipal Airport is in need to seal coat its aprons, runways and taxiways in compliance with Federal Aviation Administration standards, and WHEREAS, the City of Auburn has submitted to the Federal Aviation Administration a request for federal grant funds in the amount of Three Hundred Thousand Dollars ($300,000.00), representing funds to be used towards applying a seal coat as specified above; and WHEREAS, the Auburn Municipal Airport has also applied to the Washington State Department of Transportation, Aviation Division, for a matching grant of up to Fifteen Thousand Dollars ($15,000.00) or 5.0%; and DI.B Page 120 of 249 --------------------------- Resolution No. 4928 March 22, 2013 Page 2 of 3 WHEREAS, the City of Auburn has available and is willing to provide up to Thirty Thousand Dollars ($30,000.00) or 10.0% of the funds needed as the City’s local match for this airport project, and WHEREAS, by virtue of this Resolution the City Council has expressed its statement of support of this project; and WHEREAS, the Federal Aviation Administration requires a resolution from the City of Auburn expressing support of this project prior to award of federal grant funding; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES AS FOLLOWS: Section 1. Purpose. The Auburn City Council does hereby express its statement of support for a seal coating of the Auburn Municipal Airport aprons, runways and taxiways and authorizes the City’s expenditure of up to Thirty Thousand Dollars ($30,000.00) as its 10% match of the funds needed to complete this project. The Mayor of the City of Auburn is hereby authorized to apply for the Federal Aviation Administration grant and the Washington State Department of Transportation, Aviation Division grant, and to accept these grants should it be awarded to the City of Auburn. Section 2. Implementation. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this resolution. Section 3. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. DI.B Page 121 of 249 --------------------------- Resolution No. 4928 March 22, 2013 Page 3 of 3 DATED and SIGNED THIS ______ DAY OF ______________, 2013. CITY OF AUBURN ___________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid, City Attorney DI.B Page 122 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4929 Date: March 25, 2013 Department: Finance Attachments: Res 4929 Budget Impact: $70,000.00 Administrative Recommendation: City Council adopt Resolution No. 4929. Background Summary: A Wildlife Hazard Assessment (WHA) is required by the Federal Aviation Administration (FAA) to be completed to assess risks from wildlife in and around the Auburn Airport. Grant funding from the FAA and the Washington State Department of Transportation, Aviation Division (WSDOT) is available to support the preparation of the WHA. However, before the FAA is able to award these funds, a resolution must be approved by the City including a specific statement of support. Grant applications to the FAA are due mid April and to WSDOT by mid May. The total cost of the WHA is estimated to be $70,000.00. The City has submitted applications for grant funding from the FAA and the WSDOT. Funding is anticipated to be as follows: Airport Wildlife Hazard Assessment Sources of Funding (listed in descending order) Federal Funds (FAA) $63,000.00 90.0% Local Funds (Airport Fund #435) up to $7,000.00 up to 10.0% State Funds (WSDOT) up to $3,500.00 up to 5.0% AUBURN * MORE THAN YOU IMAGINEDDI.C Page 123 of 249 Total $70,000.00 100.0% Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:April 1, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 124 of 249 --------------------------- Resolution No. 4929 March 22, 2013 Page 1 of 3 RESOLUTION NO. 4929 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE CITY TO APPLY FOR, AND IF AWARDED, TO ACCEPT GRANT FUNDS IN THE AMOUNT OF $70,000.00 FROM THE FEDERAL AVIATION ADMINISTRATION AND THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, AVIATION DIVISION, TO PREPARE AN AIRPORT WILDLIFE HAZARD ASSESSMENT FOR THE AUBURN MUNICIPAL AIRPORT AND AUTHORIZING THE EXECUTION OF THE GRANT AGREEMENT THEREFOR WHEREAS, the Federal Aviation Administration requires the Auburn Municipal Airport to conduct a Wildlife Hazard Assessment, and WHEREAS, the Auburn Municipal Airport is in need to complete the Wildlife Hazard Assessment in compliance with Federal Aviation Administration standards, and WHEREAS, the City of Auburn has submitted to the Federal Aviation Administration a request for federal grant funds in the amount of Seventy Thousand Dollars ($70,000.00), representing funds to be used towards preparing a Wildlife Hazard Assessment as specified above; and WHEREAS, the City of Auburn has also applied to the Washington State Department of Transportation, Aviation Division for a matching grant of up to Three Thousand Five Hundred Dollars ($3,500.00) or 5.0%; and WHEREAS, the City of Auburn has available and is willing to provide up to Seven Thousand Dollars ($7,000.00) or 10.0% of the funds needed as the City’s local match for this airport project, and DI.C Page 125 of 249 --------------------------- Resolution No. 4929 March 22, 2013 Page 2 of 3 WHEREAS, by virtue of this Resolution the City Council has expressed its statement of support of this project; and WHEREAS, the Federal Aviation Administration requires a resolution from the City of Auburn expressing support of this project prior to award of federal grant funding; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON HEREBY RESOLVES AS FOLLOWS: Section 1. Purpose. The Auburn City Council does hereby express its statement of support for the preparation of the Auburn Municipal Airport Wildlife Hazard Assessment and authorizes the City’s expenditure of up to Seven Thousand Dollars ($7,000) as its 10.0% match of the funds needed to complete this project. The Mayor of the City of Auburn is hereby authorized to apply for the Federal Aviation Administration grant and the Washington State Department of Transportation, Aviation Division grant, and to accept these grants should it be awarded to the City of Auburn. Section 2. Implementation. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this resolution. Section 3. Effective Date. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED THIS ______ DAY OF ______________, 2013. DI.C Page 126 of 249 --------------------------- Resolution No. 4929 March 22, 2013 Page 3 of 3 CITY OF AUBURN ___________________________ PETER B. LEWIS, MAYOR ATTEST: ____________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: ____________________________ Daniel B. Heid, City Attorney DI.C Page 127 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4930 Date: March 27, 2013 Department: Administration Attachments: Resolution No. 4930 Briefing Paper Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4930. Background Summary: The EMS Advisory Task Force, created via King County Ordinance 15862, worked collaboratively with EMS stakeholders to develop the Medic One/EMS 2014-2019 Strategic Plan to continue providing county-wide service and has recommended an initial levy rate of $.355 per thousand dollars assessed value to fund EMS service throughout King County. The City of Auburn significantly participated in these discussions throughout the process and was represented on the Task Force. RCW 84.52.069 requires that cities with a population greater than fifty thousand approve a countywide levy prior to placement on a ballot. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Staff:Heid Meeting Date:April 1, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 128 of 249 RESOLUTION NO. 4 9 3 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, APPROVING PLACING THE KING COUNTY COUNTY-WIDE 2014-2019 MEDIC ONE/EMERGENCY MEDICAL SERVICES (EMS) LEVY ON THE BALLOT WHEREAS, the delivery of emergency medical services is an essential function of the fire and life safety responsibility of local and regional govemment; and WHEREAS, the internationally recognized countywide tiered Medic One/EMS system in King County provides county residents and visitors essential life-saving services throughout the region regardless of location, incident circumstances, day of the week, or time of day; and WHEREAS, it has been to the benefit of the citizens of the City of Aubum to support and participate in the county-wide cooperative of delivering Advanced Life Support and Basic Life Support services; and WIiEREAS, King County should continue to exercise leadership and assume responsibility for assuring the consistent, standardized, effective and cost efficient development and provision of emergency services throughout the county; and WHEREAS, RCW 84.52.069 provides for county-wide emergency medical care and service levies; and WHEREAS, the highly praised patient and program services of the King County Medic One/EMS system are funded by a county-wide Medic One/EMS levy that expires December3l, 2013; and WHEREAS, the EMS Advisory Task Force, created via King County Ordinance 15862, worked collaboratively with EMS Stakeholders to develop the Medic One/EN1S 2014-2019 Strategic Plan to continue providing this county-wide service and has recommended an initial levy rate of $.355 per thousand dollars assessed value to fund EMS service throughout King County; and WHEREAS, the City of Aubum sign cantly participated in these discussions throughout the process and was represented on the Task Force; and WHEREAS, RCW 84.52.069 requires that cRies with a population greater than fifty thousand approve a countywide levy prior to placement on a ballot, and Resolution No. 4930 March 27, 2013 Page 1 DI.D Page 129 of 249 WHEREAS, the City of Auburn has a population of over seventy thousand people. NOW, THEREFORE, THE CITY OF AUBURN RESOLVES AS FOLLOWS: SECTION ONE. The City Council of the City of Aubum, Washington, hereby authorizes the placement of the proposed six-year $:335 per thousand dollars of assessed value county-vGide Medic One/EMS Levy for the years 2014- 2019 on the ballot before the voters of King County, in accordance with Section 84.52.069 RCW SECTION TWO. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. SECTION THREE. That this Resolution shall take effect and be in full force as provided herein, and upon passage and signatures hereon. Dated and Signed this day of 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST Danielle E. Daskam, City Clerk APPROVED AS TO FORM: niel . id, ' om Resolution No. 4930 March 27, 2013 Page 2 DI.D Page 130 of 249 King County Medic One/EMS 2014-2019 levy package Page 1 SUBJECT A briefing on the King County Medic One/Emergency Medical Services (EMS) 2014-2019 levy package (Strategic Plan and county-wide ballot proposition) POLICY ISSUE The current six-year 30-cent Medic One/EMS levy will expire December 31, 2013. To ensure continued emergency medical services in 2014 and beyond, a new levy must be approved by voters. RCW 84.52.069: • Allows for a property tax levy of up to $.50/$1,000 assessed valuation (AV) for the purpose of funding emergency medical services; • May be a six year, 10 year or permanent levy; and • Requires that any county-wide proposal secure the approval of those cities with 50,000+ in population prior to it being placed on the ballot. In King County, there are nine such cities: Auburn, Bellevue, Federal Way, Kent, Kirkland, Redmond, Renton, Shoreline and Seattle. BACKGROUND The King County Medic One/EMS system provides essential life-saving services to the residents of King County, regardless of location, incident circumstance, day of the week, or time of day. It is a tiered system that relies upon coordinated partnerships with fire departments, paramedic agencies, dispatch centers and hospitals to ensure patients receive the most appropriate level of care. Founded on medicine, its services are derived from the highest standards of medical training, practices and care, scientific evidence, and close supervision by EMS physicians. Programmatic leadership, state of the art science-based strategies, continuous improvements and its focus on efficiencies have allowed the system to obtain superior medical outcomes, and manage the growth and costs of the system. Universal Access: Any person regardless of location or circumstances can access the Medic One/EMS system by calling 9-1-1 for medical assistance. This immediate and continuous access provides all areas of King County equitable access to this lifesaving service. Dispatcher Triage: Calls to 9-1-1 are received and triaged by professional dispatchers who determine the most appropriate level of care needed. Dispatchers are trained to provide pre-arrival instructions for most medical emergencies and guide the caller through life-saving steps, CPR and AED instructions. Basic Life Support (BLS): BLS personnel are the “first responders” to an incident, providing immediate basic life support medical care that includes advanced first aid and CPR/AED to stabilize the patient. BLS units arrive at the scene in under 5 minutes (on average) and contribute significantly to the success of the Medic One/EMS system. Advanced Life Support (ALS): Paramedics provide out-of-hospital emergency medical care for critical or life-threatening injuries and illnesses. As the second on scene and used only for the most serious injuries and illnesses, they provide airway control, heart pacing, the dispensing of medicine and other life-saving procedures. Once a patient is stabilized, it is determined whether transport to a hospital or clinic for further medical attention is needed. Transport is most often provided by an ALS agency, BLS agency or private ambulance. Access to EMS System: Bystander Calls 9-1-1 Triage by Dispatcher: Use of Medical Response Assessment Criteria First Tier of Response: Basic Life Support (BLS) by Firefighter/EMTs (30 agencies) Second Tier of Response: Advanced Life Support (ALS) by Paramedics (6 agencies) Additional Medical Care: Transport to Hospital DI.D Page 131 of 249 Page 2 In addition to these components of the system, King County EMS also oversees Strategic Initiatives and Regional Services. These core programs and services further provide for regional coordination and consistent quality across all jurisdictions in King County. These services include program supervision, BLS EMT staff training, 9-1-1 dispatch training, medical data collection and analysis, financial oversight, contract administration, and division management. EMS regularly integrates initiatives that are aimed at preventing/reducing emergency calls and improving the quality of the services. 2014-2019 MEDIC ONE/ EMS LEVY PLANNING PROCESS The EMS Advisory Task Force was established by King County Ordinance 15862 to develop inter- jurisdictional agreement on an updated EMS strategic plan and financing package for the 2014-2019 levy funding period. Comprised of leaders and decision makers from throughout the region, the 19- member Task Force worked collectively with EMS Stakeholders for over nine months to assess the needs of the system and develop recommendations to direct the system into the future. Mayor Pete Lewis served as Auburn’s representative on the Task Force. The Task Force used a subcommittee format to concentrate efforts in four areas: ALS, BLS, Strategic Initiatives and Regional Services, and Financial model. The four subcommittees developed recommendations that were then brought to the full Task Force for consideration. The Task Force adopted its recommendations on July 26, 2012. The King County Executive transmitted these recommendations to the King County Council in December 2012, as the Medic One/EMS 2014-2019 Strategic Plan. TASK FORCE RECOMMENDATION/2014-2019 STRATEGIC PLAN Reauthorize a six-year EMS levy to fund the system, per RCW 84.52.069; Enact a levy rate of 33.5-cents/$1,000 AV to fund projected expenditures of $695 million for the 2014-2019 span; Renew the EMS levy in 2013; Continue funding ALS (paramedic) services, and a portion of first responder (BLS) services for local fire and emergency response departments; Maintain a responsible level of reserves; Continue programs and initiatives that provide essential support for the system and encourage efficiencies, innovation and leadership; Use conservative financial policies and procedures; and Meet future demands with services that include collaborating on programs that reduce impacts on BLS agencies, and “rescoping” programs to meet emerging community needs. The proposed levy rate does not raise funding levels to add services, but provides resources to maintain existing services, incorporate efficiencies and offer improvements where appropriate. The proposal costs less than if 2008-2013 operations were continued into the 2014-2019 levy period. Impact on the Auburn Rate Payer 2008 2014* Average Auburn residence value $259,000 $188,000 EMS levy rate $0.300 $0.335 Levy amount for average Auburn residence $77.70 $62.98 *2014 value based on overall King County increase of 3.78% projected by the King County economist DI.D Page 132 of 249 Page 3 The 2014-2019 Medic One/EMS Strategic Plan financials differ from previous levies by: 1. Limited new programs and expenditures: With previous levies, substantial increases were implemented during the first year of each new levy. In contrast, there is reduced planned spending in the first year of the 2014-2019 levy, when adjusted for inflation. Proposed new services and programs are minimal and are offset by reduced expenditures. Overall proposed increases across the levy span are less than projected CPI plus increased population. 2. Reduced proposed revenues: The 2014-2019 levy proposes using funds from the 2008-2013 levy to reduce, or “buy down”, the amount needed to be raised over planned expenditures. Estimated savings are $21 million, or a reduction of 1.6 cents, and result in the proposed levy rate of 33.5 cents per $1,000 AV. The savings are due to changes in reserve levels, aggressive management to control expenditures, and conservative revenue forecasts. The "buy down" of the rate reflects various management strategies that include millage reduction reserves that were mandated in the current levy, and using fund balance. The savings are also realized through not adding two anticipated 12-hour ALS units during the 2008-2013 levy period, reducing previous contingency assumptions (such as the ALS Disaster Relief Contingency), and reducing 2008-2013 strategic initiatives and regional services expenditures below planned levels. These forecast savings from 2012 and 2013 are assumed toward a “buy down” for the rate. The average annual amount of $111 million is estimated, with total revenues of $668.1 million forecasted over the six year period, as shown below: Forecasted Property Tax Revenue for 2014-2019 (in millions) 2014 2015 2016 2017 2018 2019 TOTAL City of Seattle $39.2 $39.8 $40.3 $40.8 $41.3 $41.9 $243.2 KC EMS Funds $67.0 $68.6 $70.1 $71.5 $73.1 $74.6 $424.8 Total $106.2 $108.4 $110.3 $112.3 $114.4 $116.5 $668.1 Growth in Total Levy 2.07% 1.75% 1.81% 1.87% 1.84% Expenditures The proposed financial plan anticipates $694.4 million to support programs and services. The table below denotes the costs by program area: EMS Expenditures by Program Area Program Area Seattle King County Total Advanced Life Support - ALS $121,390,108 270,338,534 391,728,642 Basic Life Support – BLS 121,833.460 103,210,353 225,043,813 Regional Support Services/Audit 55,178,130 55,178,130 Strategic Initiatives/CMT Program 10,017,546 10,017,546 Subtotal 243,223,568 438,744,563 681,968,131 Use of Reserves 12,398,310 12,398,310 TOTAL EXPENDITURES 243,223,568 451,142,874 694,366,441 The Task Force Finance Subcommittee endorsed these expenditure and revenue assumptions. These assumptions include policies for the “buy down” use of reserves, inflator policies, and the use of a 65% confidence level financial plan. DI.D Page 133 of 249 Page 4 Operational and Financial Fundamentals of the Medic One/EMS 2014-2019 Financial Recommendations Strategic Plan pages 42 – 72 Continue with EMS levy: Six-year EMS levy, per RCW 84.52.069 Forecasted budget of $695 million over six-year span, including reserves Levy rate of 33.5 cents/$1,000 Assessed Valuation Would be run at either the 2013 Primary or General election, with the King County Council determining which election Advanced Life Support (ALS) Services Recommendations Strategic Plan pages 23 - 31 Continue services from 2008- 2013 levy: ▪ Continue operations with the 26 units currently in service ▪ Fully fund eligible costs of existing paramedic ser vices to prevent cost shifting to agencies ▪ Project annual increases using a compound inflator Provide to meet expected demands: ▪ No new medic units over the span of a six-year levy ▪ Reserves to cover unanticipated and one-time expenses ▪ Efficiencies to refine ALS costs and increase effectiveness ▪ Funding for a possible 12-hour medic unit in the later years of the levy in case demand for services increases Basic Life Support (BLS) Services Recommendations Strategic Plan pages 32 – 35 Continue services from 2008- 2013 levy: ▪ Partial funding for BLS services (firefighters/EMTs) ▪ Maintain King County portion of BLS funding at same percentage of overall expenses of previous levy period ▪ Maintain current funding formula for allocation (based 50/50 on Assessed Values and Call Volumes) Provide to meet expected demands: ▪ Programs and Initiatives that help manage growth, reduce impacts and increase the role of BLS agencies in regional decision-making Regional Services Recommendations Strategic Plan pages 36 – 41 Continue services from 2008- 2013 levy: ▪ Essential Regional Services programs that support the Medic One/EMS system Provide to meet expected demands: ▪ Re-scoped and enhanced Regional Services programs to meet emergent needs Strategic Initiatives Recommendations Strategic Plan pages 36 – 41 Continue services from 2008- 2013 levy: Conversion of 2008-2013 Strategic Initiatives that have improved the quality of service and managed growth and costs into Regional Services programs to become ongoing programs Provide to meet expected demands: Revamped and new Strategic Initiatives DI.D Page 134 of 249 Page 5 NEXT STEPS 1. Adopt a resolution approving placing on the ballot a county-wide proposition funding EMS pursuant to RCW 84.52.069; OR 2. Do not adopt a resolution authorizing placing the EMS levy on the ballot. Without participation by all the jurisdictions with populations over 50,000, no levy would be on the ballot in 2013, and funding for the EMS system would expire in 2013. At that point, each jurisdiction would have to determine how best to provide these services within its boundaries. DI.D Page 135 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4931 Date: March 25, 2013 Department: Public Works Attachments: Resolution No. 4931 Exhibit A and Vacinity Maps Budget Impact: $0 Administrative Recommendation: City Council adopt Resolution No. 4931. Background Summary: Resolution No. 4931 authorizes the Mayor to accept a federal grant in the amount of $502,275.00 administered through the Washington State Department of Transportation to finance the construction of the Citywide Guardrail Improvements project. The federal grant does not require a match from local funding sources. The grant funds the project construction and the project design is funded from City monies. The project will install guardrail along Green River Road SE, R Street SE/Kersey Way SE, and Mountain View Drive SW corridors. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:April 1, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 136 of 249 ----------------------------- Resolution No. 4931 March 20, 2013 Page 1 RESOLUTION NO. 4931 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ACCEPT A FEDERAL GRANT TO BE ADMINISTERED THROUGH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR THE CITYWIDE GUARDRAIL IMPROVEMENTS PROJECT. WHEREAS, the City desires to improve the safety of roadways throughout the City; and WHEREAS, the need for new and replacement guardrail along Kersey Way/R Street, Green River Road, and Mountain View Drive is recognized in Auburn’s adopted Transportation Improvement Program; and WHEREAS, installing new and replacement guardrail will improve the safety of Kersey Way, Green River Road, and Mountain View Drive; and WHEREAS, the City applied for, through the Puget Sound Regional Council (PSRC), and was granted a federal grant to be administered by the Washington State Department of Transportation (WSDOT) in the amount of $502,275.00 to finance the construction phase of the Citywide Guardrail Improvements project; and WHEREAS, the federal grant requires no match from local funding sources; and WHEREAS, it is in the best interest of the City to use grant monies to finance capital improvements to the transportation system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: DI.E Page 137 of 249 ----------------------------- Resolution No. 4931 March 20, 2013 Page 2 Section 1. That the Mayor is hereby authorized to accept the federal grant for $502,275.00 for the Citywide Guardrail Improvements project. In addition, the Mayor is hereby authorized to execute a Local Agency Agreement between the City and the Washington State Department of Transportation in substantial conformity with the agreement attached hereto, marked as Exhibit A and incorporated herein by this reference. Also, the Mayor is hereby authorized to execute any further necessary supplemental agreements for the Project. Section 2. That the Mayor is authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: DI.E Page 138 of 249 ----------------------------- Resolution No. 4931 March 20, 2013 Page 3 _____________________ Daniel B. Heid, City Attorney DI.E Page 139 of 249 AW EXHIBIT A Department Late Local Agency AgreementDepartmento!Transportation Agency City of Auburn CFDA No. 20.205 Catalog of Federal Domestic Assistance) Address 25 West Main Street Project No. Auburn,WA Agreement No. 98001 For OSC WSDOT Use Only The Local Agency having complied,or hereby agreeing to comply,with the terms and conditions set forth in(1)Title 23,U.S.Code Highways, (2) the regulations issued pursuant thereto, (3) 2 CFR 225, (4) Office of Management and Budget Circulars A-102, and A-133, (5) the policies and procedures promulgated by the Washington State Department of Transportation,and(b)the federal aid project agreement entered into between the State and Federal Government,relative to the above project,the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification.Federal funds which are to be obligated for the project may not exceed the amount shown herein on j line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name Citywide Guardrail Improvements Length 1.72 miles Termini N/A Description of Work The project will install guardrail along the Green River Road SE,R Street SE/Kersey Way SE,and Mountain View Drive SW corridors. I Estimate of Funding Type of Work t) 2) 3) Estimated Total Estimated Agency Estimated Project Funds Funds Federal Funds PE a.Agency 50 000.00 56 000.00 0 —%b.Other c.Other Federal Aid d.StateParticipation Ratio for PE e.Total PE Cost Estimate a+b+c+d 50 000.00 50 000.00 Right of Way f.Agen2y N/A % Other h.Other Federal Aid i.StateParticipation Ratio for RW Total R!W Cost Estimate f+ +h+i Construction k.Contract 452 275.00 452 275.00 I.Other m.Other n.Other 100 %o.Agency 48,000.00 48,000.00 Federal Aid Participation p.State 2,000.00 2,000.00 Ratio for Cry q.Total CN Cost Estimate k+l+m+n+o+ 502 275.00 502 275.00 r.Total Project Cost Estimate (e++ 552 275.00 50 000.00 502 275.00 Agency Official Washington State Department of Transportation By By Title Mavnr Director of Highways and Local Programs Date Executed DOT Form 140-030 EF 1 Revised 0912011 DI.E Page 140 of 249 Construction Method of Financing (Chec/(MethodSelected) State Ad and Award Method A-Advance Payment-Agency Share of total construction cost(based on contract award) Method B-Withhold from gas tax the Agency's share of total construction cost(line 4,column 2)in the amount of at$ per month for months. Local Force or Local Ad and Award Method C-Aaencv cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the federal funds obligated,it accepts and will comply with the applicable provisions set forth below.Adopted by official action on April 1 2013 ,Resolution/Ordinance No.4931 Provisions I. Scope of Work The Agency shall provide all the work,labor,materials,and services necessary to perform the project which is described and set forth in detail in the"Project Description"and"Type of Work:." When the State acts for and on behalf of the Agency,the State shall be deemed an agent of the Agency and shall perform the services described and indicated in"Type of Work"on the face of this agreement,in.accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is-not subject to the right of control by the Agency, the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project.The Agency agrees that the State shall have the full authority to carry out this administration. The State shall review, process, and approve documents required for federal aid reimbursement in accordance with federal requirements.If the State advertises and awards the contract,the State will further act for the Agency in all matters concerning the project as requested by the Agency.If the Local Agency advertises and awards the project,the State shall review the work to ensure conformity with the approved plans and specifications. III. Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above.In addition,the State will fumish qualified personnel for the supervision and inspection of the work in progress.On Local Agency advertised and awarded projects,the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans,specifications,and federal aid requirements.The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof.All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV. Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Office, the U.S. Department of Transportation, and the Washington State Department of Transportation.The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency.Copies of said records shall be furnished to the State and/or Federal Government upon request. V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification.The classifications of work for projects are: 1.Preliminary engineering. 2.Right of way acquisition. 3.Project construction. In the event that right of way acquisition,or actual construction of the road,for which preliminary engineering is undertaken is not started by the closing of the tenth fiscal year following the fiscal year in which the agreement is executed,the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement(see Section IX). The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways,even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project,including all review and engineering costs and other expenses of the State,is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR 225 and Office of Management and Budget circulars A-102 and A-133.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. DOT Form 140-039 EF 2Revised09/2011 DI.E Page 141 of 249 The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR 225-Cost Principles for State,Local,and Indian Tribal Government, and retained for audit. The State will pay for State incurred costs on the project.Following payment,the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government(see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. Method A—The Agency will place with the State,within(20)days after the execution of the construction contract,an advance in the amount of the Agency's share of the total construction cost based on the contract award.The State will notify the Agency of the exact amount to be deposited with the State.The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor.Following such payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be determined,the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B— The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments.The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month.The extent of withholding will be confirmed by letter from the State at the time of contract award.Upon receipt of progress billings from the contractor,the State will submit such billings to the Federal Government for payment of its participating portion of such billings. i Method C—The Agency may submit vouchers to the State in the format prescribed by the State,in duplicate,not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project.Expenditures by the Local Agency for maintenance,general administration,supervision,and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement.At the time of audit,the Agency will provide documentation of all costs incurred on the project. The State shall bill the Agency for all costs incurred by the State relative to the project.The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation(see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States;WSDOT Manual M 27-50, Consultant Authorization,Selection,and Agreement Administration;memoranda of understanding between WSDOT and FHWA; and Office of Management and Budget Circular A-133. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall reimburse the State for the amount of such overpayment or excess participation(see Section IX). VIII. Single Audit Act The Agency,as a subrecipient of federal funds,shall adhere to the federal Office of Management and Budget(OMB)Circular A-133 as well as all applicable federal and state statutes and regulations. A subrecipient who expends$500,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of OMB Circular A-133. Upon conclusion of the A-133 audit,the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. 1X. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g.,State force work,project cancellation,overpayment,cost ineligible for federal participation,etc.)is not made to the State within 45 days after the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed the Director of Highways and Local Programs. X. Traffic Control,Signing, Marking,and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration. The Agency will not install or permit to be installed any signs,signals,or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will,at its own expense,maintain the improvement covered by this agreement. XI. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims,demands, or suits,whether at law or equity brought against the Agency,State,or Federal Government,arising from the Agency's execution, DOT Form 140-039 EF Revised 0912011 3 DI.E Page 142 of 249 performance,or failure to perform any of the provisions of this agreement,or of any other agreement or contract connected with this agreement,or arising by reason of the participation of the State or Federal Government in the project,PROVIDED,nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII. Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT-assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Agency shall take all necessary iandreasonablestepsunder49CFRPart26toensurenondiscriminationintheawardandadministrationofUSDOT-assisted contracts and agreements. The WSDOT's DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this i agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Agency of its failure to carry out its approved program,the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases,refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U. S.C.3801 et seq.).i The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work,or modification thereof,as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee or understanding pursuant to any federal program involving such grant, contract, loan,insurance,or guarantee, the required contract provisions for Federal-Aid Contracts(FHWA 1273),located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided,that if the applicant so participating is a State or Local Government,the above equal I opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: 1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules,regulations,and relevant orders of the Secretary of Labor. 2) To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. 3) To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965,with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts pursuant to the Executive Order. 4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State,Federal Highway Administration,or the Secretary of Labor pursuant to Part 11,subpart D of the Executive Order. i I In addition,the Agency agrees that if it fails or refuses to comply with these undertakings,the State may take any or all of the following actions: a) Cancel,terminate,or suspend this agreement in whole or in pail; b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency;and c) Refer the case to the Department of Justice for appropriate legal proceedings. XIII. Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635,Subpart 127,as supplemented, relative to the amount of Federal participation in the project cost,shall be applicable in the event the contractor fails to complete the contract within the contract time. Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or from time to time in part, whenever: 1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. 2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense,or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. 3) The contractor is prevented from proceeding with the work by reason of a preliminary,special, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. 4) The Secretary determines that such termination is in the best interests of the State. XV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract,it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington,growing out of this contract or the project with which it is concerned,shall be brought only in the Superior Court for Thurston County. DOT Form 140-039 EF 4Revised09/2011 DI.E Page 143 of 249 XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies,to the best of his or her knowledge and belief,that: 1) No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any federal agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan,the entering into of any cooperative agreement, and the extension,continuation,renewal, amendment, or modification of any federal contract, grant,loan, or cooperative agreement. 2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency,a member of Congress,an officer or employee of Congress,or an employee of a member of Congress in connection with this federal contract,grant,loan,or cooperative agreement,the undersigned shall complete and submit the Standard Form-LLL, Disclosure Form to Report Lobbying,"in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers including subgrants,and contracts and subcontracts under grants,subgrants,loans,and cooperative agreements)which exceed$100,000,and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352,Title 31,U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. Additional Provisions I 1 DOT Form 140-039 EF Revised 0912011 5 DI.E Page 144 of 249 dc. ws fawwaenamwsoow: aiswabi wrCZlxrnJ4 x. YC1 S. LMawaMON11= 1 00 3Nn NnO1NoO lea; OOS= 4OuI I•' 31voS NIVW3J o o - imiciintnJ JNUSIX3 400S 40s uvN( 3Nvno 03SOdONd e®®® aaM, V 10 L dVW A11N13I/\ a, OR# I w10% 0% m- ff 3A1" C3a M31AN V . LIMI 1UUM r! r ,%! i•!: __ __ _ —"_"'", C• Br' PJML' LK1^ tip-; 1•,.__—--_.. _ _ _ _ _— _ —_• r: l eM:.'. ry , N" IV. LNfiOWr.,_ S tit=`"-.--'-\ :;',••,' i f i .' ''/ 1 ` 1 1 fir':•.`,• i' J t Y'_._.,' JAI"_—"_ 1`._` 1 it:=:` t;> 1`, t ; J r:/: rte- ...-: 1=__-. r.•:, i r—, ,,..\\-:= _::` `•='\ \., t n 8 1 t:: : il ;- --_,__ r..- /'_--,«:- 1~—'•,,` :. ,\ / fir F•,DI.E Page 145 of 249 i J AUBURN CITY LIMITS OP G R" EEN RIVER" Ru'OqhAD i e 4. 7 r VICINITY MAP 2 OF 4t'Z aa11111mill PROPOSED GUARDRAIL. EXISTING GUARDRAIL r I TO REMAIN) 1.'w kJn i? I I 0 25OR 500ft 4$YrsY SCALE:1 Inch R 500 feet Q. i k. y.. fey i p 'l ISAAC O s HVANS AUBURN 111 PARK GOLFCZ.. y• Oj}^COURSE x{kt R«5 C;rss to F N T r, a 0 i DI.E Page 146 of 249 SE T.V KER'S E"1rf r: VICINITY MAP 3 of 4 mua> n PROPOSED GUARDRAIL REPLACE EXISTING 1 GUARDRAIL CONTOUR LINE(10 FT INCREMENTS) r+ dr r i 0 200ft 400ft SCALE:1 Inch a 400 feet r j AG.OREQATRR Al'ttt Ej {i:, 1115HAL7 F-'IA' W. t •7 ,,\` X111`- t` , i j,_..-- t,•i-,•-,5 I t 1 11 l )} f i `' , `, f f i,\.'r,1 l .'`j :;,. ; i ••lit`'.`1`'i.;i'1 I 1 1l,, ;; i `t\ '• ! f\ . `` t I; ! - t CONTINUED ON j VICINITY MAP 4 W,42tYJdViylA 1CL NA Lmr+xIJY,IAY.M16 hh,Wy+rtil Yirtl{yw3W 7 XmryMy 3 DI.E Page 147 of 249 t n t 5 P? P. S 7it1 00= Ulu! b: 37t/ JS n t '. r j 4 `'. S1NBW3dONI. 14 0 f.) 3Nn wO1N00 o 1 d . ''°\_` • ry ` ~ \_ 4- - JNUS1X3 33VId3N umAuau T' • ..•....:' 11" UNW10 a3SOd021d aeEalt> f> s® mo AVM A3SIOA o 3 ,\\-_.;;•; oil V. i l' - t 1' t t is%' i?`. ti\ tip: 1 .--'_' 4 t i t' r` s•- : 4`,•. 1`• O t y , I E i i i' i \ r yv,`% J' .,, i` s i. f i'•.-._. \ t:,\;. i. dVWAANIOIANOaanNLLNOO DI.E Page 148 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4932 Date: March 20, 2013 Department: Information Services Attachments: Resolution 4932 Avidex Audio VIsual Proposal Budget Impact: $238,000.00 Administrative Recommendation: Innovation & Technology recommends approval of the Avidex contract proposal to enhance City Hall and Golf course audio visual capabilities and services. The proposed solution creates a framework of engineering and technical standards that will allow Innovation & Technology to continue adding services in the future. Background Summary: City Hall rennovations on floor 2 are almost complete. In review of requirements, and the direction of the Mayor to evaluate technology, services, and enhancements to meetingcapabilities we reviewed several options. We identified Avidex as a leading engineering and audio visual services company that has a reputation for upgrading, installing and engineeringsolutions for automating and enhancing meeting places like those for University of Washington, Valley Communications, SCORE, Redmond, Bellevue and numerous others. Taking a strategic look at the needs of City, we chose to utilize Avidex expertise to identify a scalable solution which upgrades and enhances technology with the ability to add, grow and enhance City services and capabilities now and in the future. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Staff:Tiedeman Meeting Date:April 1, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 149 of 249 ---------------------------- Resolution No. XXXX 3.8.13 Page 1 of 2 RESOLUTION NO. 4932 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF AUBURN AND AVIDEX INDUSTRIES, LLC FOR AUDIOVISUAL SYSTEMS WHEREAS, the city has a need to upgrade its audiovisual and teleconferencing capabilities; and WHEREAS, the University of Washington had previously conducted a competitive selection process for similar services and equipment, and had entered into a contract with Avidex Industries, LLC (“Avidex”) to provide services and equipment; and WHEREAS, the City Council adopted Resolution 4919, authorizing the City to enter into a cooperative purchasing agreement under RCW 39.34.020 with the Univeristy of Washington, which would allow the City to contract with Avidex under the same terms and conditions as contracted for by the University; and WHEREAS, it is in the public interest for the parties to enter into an agreement for audiovisual services and equipment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor and City Clerk are hereby authorized to execute an Agreement between the City and Avidex Industries, LLC for audiovisual services and equipment, which agreement shall be in substantial conformity with the agreement attached hereto as Exhibit A and incorporated herein by this reference. DI.F Page 150 of 249 ---------------------------- Resolution No. XXXX 3.8.13 Page 2 of 2 Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________________, 2013. CITY OF AUBURN _________________________ PETER B. LEWIS, MAYOR ATTEST: _________________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _________________________ Daniel B. Heid, City Attorney DI.F Page 151 of 249 1 City of Auburn Audio Visual Systems Phase 1 ________________________________________________ PROPOSAL Avidex Project No. 120359 Submitted by AVIDEX Date 20 March 2013 ________________________________________________ Prepared by: Dave Crace, Account Executive John Weed, Design Engineer Tel: 425-643-0330 13555 Bel-Red Road l Suite 226 l Bellevue, WA 90085 l 425.643.0330 DI.F Page 152 of 249 AVIDEX 20 March 2013 2 DI.F Page 153 of 249 AVIDEX 20 March 2013 3 TABLE of CONTENTS EXECUTIVE SUMMARY ............................................................................................... 5 REQUIREMENTS .......................................................................................................... 4 COST BREAKDOWN ................................................................................................... 18 IMPLEMENTATION PROCESS ................................................................................. 21 SCHEDULE ................................................................................................................... 26 GENERAL CONDITIONS ........................................................................................... 28 POST INSTALLATION SUPPORT ............................................................................. 33 PROJECT TEAM ........................................................................................................... 36 TERMS ........................................................................................................................... 39 DI.F Page 154 of 249 AVIDEX 20 March 2013 4 DI.F Page 155 of 249 AVIDEX 20 March 2013 5 EXECUTIVE SUMMARY Scope Cost Schedule DI.F Page 156 of 249 6 _____________________________________________________________________ _________________________________________________ Executive Summary This proposal describes the audio video implementations for each of the listed spaces and systems, located at 25 West Main Street in Auburn, WA. The following are the requirements as presented to Avidex during the December 14th, January 3rd and January 31st meetings. Avidex has described the requirements to assure that the solutions described later in this document are consistent with the expressed City of Auburn needs. SCOPE Solutions 1. Council Chambers – The existing council chambers is currently functioning but has become outdated over time. The current process of video-audio recording and post production required to prepare for local television broadcast has limited capacity. The City is seeking enhancements to the council chambers technology with expanded- function. The expanded function of the council chambers must provide for local presentations, from computer connections, ceiling cameras, audio, localized control and press bridge audio connections. The enhancements must provide the ability for live and recorded video streaming of council meetings to City internal networked desktop computers, mobile wireless handheld devices, i.e, Android, I-Phone and iPad, and externally to the general public via the internet. The immediate need for the existing council chambers involves modular improvements to cover meetings in the council chambers where tables are set-up with a portable wireless microphone system that can be used as needed to support up to ten meeting participants. The portable system will be able to be used in the council chambers and elsewhere as needed. To support display during general presentations, and video teleconferencing sessions a new ninety inch diagonal flat panel monitor behind the existing projection screen. Video and audio teleconferencing will be used for internal and external communications and provide the ability to rent the system to outside parties. 2. City Hall Mayor’s Office -The mayor’s office must provide for local presentations, from a single computer connection. The room will include (1) 50” LCD display capable of tuning the IPTV system for viewing. The room will include H.323 standards-based video conferencing. The audio system will include two ceiling speakers, microphone and mixer. An owner furnished equipment (OFE) Apple iPad will be used to control the audio visual elements in the room. 3. City Hall Second Floor Conference Room 263 - The conference room must provide for local presentations, from a single computer connection. The room will include one wall mounted 40” LCD display capable of tuning to the IPTV system for viewing. The room will include a VGA plus audio, and HDM digital video connection point at the DI.F Page 157 of 249 AVIDEX 20 March 2013 2 table to display video. The audio in the room will consist of the displays speakers. The system will be controlled by the display manufacturer handheld wireless remote control. 4. City Hall Second Floor Conference Room 275 – The conference room must provide for local presentations, from a single computer connection at the table. The room will include one wall mounted 80” LCD display capable of tuning to the IPTV system for viewing. The display will be large enough so that detailed information may be read from a distance of about 20 feet. The room will include integrated audio conferencing and H.323 standards-based video conferencing and audio teleconferencing. 5. City Hall Second Floor HR Conference Room 250 - The conference room must provide for local presentations, from a single computer connection. The room will include one wall mounted 55” LCD display, and an audiovisual bridge used to provide microphone video and camera video to an (OFE) PC or laptop. The room will include a VGA plus audio, and HDM digital video connection point at the table to display video. The audio in the room will consist of a ceiling microphone and speakers to support desktop video calls and program audio content from the connected computer source. An (OFE) Apple iPad wll be used to control the TV, and room audio volume. 6. Digital Signage System – The City Hall main entrance and second floor elevator locations will include an integrated flat panel display device. The system will include (2) 46” LCD wall-mounted, direct-view, flat panel display devices. The displays will connect to (2) content players and the Cities (OFE) network. The system provides messaging on displays in open areas as well as is capable of providing council chambers meeting and events overflow viewing. 7. IPTV System – The IPTV system will utilize the Comcast provided service connecting it to the Auburn City computer network. Avidex will supply equipment from Silicon Dust providing the channel tuning and encoding for play back using an office PC enabled media player or other authorized network devices capable of playing the IPTV media stream. The City of Auburn will be responsible to configure the computer network for proper IPTV operation. 8. Golf Course – The golf banquet facility must provide for a single computer connection located on the right side corner of the room. The room will include (2) 80” LCD mounted displays. The display will be large enough so that detailed information may be read from about 20 feet. The room will include audio teleconferencing, handheld and lapel wireless microphones, speakers to support voice reinforcement and program audio from computer. The display will also provide for Cable TV to be provided by the City, and utilize a City provided Apple iPad for control of the audiovisual system. Two additional wall mounted 55 inch LCD displays with speakers will be located in the pro shop and restaurant with cable television service and the ability to display tee times and scores from the City provided computer located in the pro shop. DI.F Page 158 of 249 AVIDEX 20 March 2013 3 SCHEDULE A complete project schedule will be coordinated and provided at the point of acceptance. COST The costs presented in this proposal are based on The University of Washington Contract #UW-12-120. AREA Qty Unit • Council Chambers 1 $87,700.00 • City Hall Mayor’s Office 262 and Conference Room 263 1 $34,050.00 • City Hall Conference Room 275 1 $45,300.00 • City Hall HR Conference Room 250 1 $13,000.00 • Digital Signage and IPTV Systems 1 $7,550.00 • Golf Course 1 $50,400.00 *Includes freight and shipping costs Totals 6 $238,000.00 *The costs do not include Washington State Sales Tax. DI.F Page 159 of 249 AVIDEX 20 March 2013 4 REQUIREMENTS DI.F Page 160 of 249 AVIDEX 20 March 2013 5 _____________________________________________________________________ ________________________ REQUIREMENTS The Avidex offering considers the following to be the requirements of The City of Auburn in Auburn, WA project based on information received from The City of Auburn. Narratives The following are functional descriptions of the capabilities and resources provided for the locations to receive audio video support. 1. Council Chambers Overview The council chambers, currently provides local presentations and the system supports council meetings in its current state. The enhancements to the council chambers will minimally impact the current working system but includes the addition of video and audio conferencing, wireless microphones to support panel discussions, meetings and events. Display The existing projector and screen will remain in use. The addition of a display will be located on the wall behind the projection screen and consist of (1), 90 inch diagonal wall mounted flat panel LCD display. Computer/Data Sources The system supports connection for a computer source from one (1) floor box location. The desire is to add (1) additional floor box location to avoid having to move the existing computer based on meeting type. The new location will be supported by an audio video floor box (by others). Video Conferencing The capability of video conferencing in the council chambers has been identified and will be included. The system will be comprised of (1) codec, and utilize the existing camera system feeds, and (1) 4-way multi-site trans-coding license. Signal Processing The heart of this system will be a high-bandwidth router with signal processing. The device chosen for this application will be (1) 6X4 matrix switcher. This device will allow for the source routing selection of images to be displayed on the flat panel and down converted to be used with the existing broadcast room equipment. The matrix will allow for switching between following list of source devices: One (1) portable computer location One (1) dedicated computer One (1) Audio-conferencing interface One (1) Cable TV tuner One (1) Video-conferencing codec DI.F Page 161 of 249 AVIDEX 20 March 2013 6 Audio Speaker Systems - The audio system provides for amplification of information within the council chambers the additions will utilize the existing speakers. Signal Processing - The system will include a digital signal processing (DSP) based audio mixer/processor that will accommodate the necessary connectivity to provide sufficient input and output connections for the system. In this case, the processor will also provide the necessary echo suppression and cancellation for managing the systems use with audio and video conferencing. Microphones-New microphones will be added to replace the existing dais system and allow more portable microphones plus higher level of request to speak microphone management. The microphones consist of (8) dais wireless microphone transmitters, (2) belt pack wireless lapel microphones, and (4) table top wireless microphones. Audio Conferencing The audio conference capabilities are provided for in the audio section above with the addition of wireless tabletop, handheld and lapel microphones and two digital audio eight channel microphone receivers. The system will accommodate an owner-furnished, standard telephone connection via an analog line interfaced with the telephone system. Control System The control system for the video and audio teleconferencing systems will utilize a system controller and a City provided (OFE) Apple iPad. The system will allow a non-technical user access to the operational functions of the equipment via the iPad control interface. The iPad will provide a user access to source selection, and display functions. The functions controlled from the iPad touch screen will include: • Display (on/off, source selection) • Video teleconferencing (dial pad, address book/preset numbers, camera select, camera PTZ, volume up/volume down, hang-up) • City provided cable television (channel selection, volume up/volume down) • Audio system microphone volume (preset/raise/lower) • Audio system program volume for selected audio source; computer, codec, etc. • Audio teleconferencing (dial pad, address book/preset numbers, volume up/volume down, hang-up) DI.F Page 162 of 249 AVIDEX 20 March 2013 7 2. City Hall Mayor’s Office 262 Overview The mayor’s office will accommodate local presentations, video and audio conferencing. Display The display portion of the conference room has been developed around one 50”, wall mounted flat panel LCD display. Computer/Data Sources/IPTV The system supports connection for a portable computer source from one (1) location. This location will be supported by an audio video floor box (by others) under the table. The system will provide a digital (HDMI) and analog VGA plus audio computer connections for an, (OFE) laptop input for display. The system will include the ability to tune to the IPTV cable system. Video Conferencing The capability of video conferencing in the mayor’s office has been identified and will be included. The system will be comprised of (1) codec, one (1) pan-tilt-zoom (“PTZ”) camera, and (1) 4-way multi-site trans-coding license. The PTZ camera will be located adjacent to the wall mounted display. Signal Processing The system will utilize a control processor for signal processing. The device chosen for this application will be an automation processor. This device will allow for the source routing selection of images to be displayed on the flat panel display. The matrix will allow for switching between following list of source devices: One (1) Portable computer location One (1) Room PTZ camera One (1) Video-conferencing codec Audio Speaker Systems - The audio system provides for amplification of information within the room. To facilitate this, two ceiling mounted speakers will be provided to allow for reinforcement of quality audio information with even coverage throughout the room. The audio for the video teleconferencing system will consist of a USB mixer/amplifier, ceiling microphone pod and sound bar speaker located at the display. DI.F Page 163 of 249 AVIDEX 20 March 2013 8 Control System The control system provided for this space will allow a non-technical user to access the operational functions of the equipment within the space via a City provided Apple iPad. The iPad will provide a user access to source selection, and display functions. (Note: iPad control will be made via The City of Auburn wireless network.) * The iPad will not be used to control PC or laptop computer video and audio calls. The in-room functions controlled from the iPad will include: • Display (on/off, source selection) • Audio system volume for voice and computer program audio source (*Space needs to be planned to accommodate the necessary audio video support equipment for this space.) 3. City Hall Conference Room 263 Overview The conference room will accommodate local presentations. Display The display portion of the conference room has been developed around (1) 40”, wall mounted flat panel LCD display. Computer/Data Sources/IPTV The system supports connection for a portable computer source from one (1) location. This location will be supported by an audio video floor box (by others) under the table. The system will provide digital (HDMI) and analog VGA plus audio computer connections for an, (OFE) laptop input for display. The system will include the ability to tune to the IPTV cable system. Control System The display manufacturer handheld wireless remote will be used for control in the room. The in-room functions controlled from the wireless remote will include: • Display (on/off, source selection) • Audio system program volume up/down 4. City Hall HR Conference Room 250 Overview The conference room will accommodate local presentations, desktop video conferencing and audio conferencing. Display The display portion of the conference room has been developed around one 55”, wall mounted flat panel LCD display. Computer/Data Sources/IPTV DI.F Page 164 of 249 AVIDEX 20 March 2013 9 The system supports connection for a portable computer source from one (1) location. This location will be supported by an audio video floor box (by others) under the table. The system will provide digital (HDMI) and analog VGA plus audio computer connections for an, (OFE) laptop input for display. The system will include the ability to tune to the IPTV cable system. Desktop Video Conferencing The system will support the ability to conduct interviews with outside participants using (1) HD electronic pan-tilt-zoom camera and (1) AV bridge, and (OFE) City networked computer to provide the ability to use Skype, or other soft codecs. Audio Conferencing The audio conference capabilities consist of a USB mixer/amplifier, ceiling microphone pod and sound bar speaker located at the display. The system will utilize an (OFE) computer and unified communication application. The system will accommodate an owner- furnished, primary telephone connection via an analog line interfaced with the telephone system. Control System The control system provided for this space will allow a non-technical user to access the operational functions of the equipment within the space via a City provided iPad. The iPad will provide a user access to source selection, and display functions. (Note: iPad control will be made via The City of Auburn wireless network.) * The iPad will not be used to control PC or laptop computer video and audio calls. The in-room functions controlled from the iPad will include: • Display (on/off, source selection) • Audio system volume for voice and computer program audio source 5. City Hall Conference Room 275 Overview The conference room will accommodate local presentations, video conferencing and audio conferencing. Display The display portion of the conference room has been developed around one 80”, wall mounted flat panel LCD display. Computer/Data Sources The system supports connection for a portable computer source from one (1) location at the conference table. This location will be supported by an audio video floor box (by others) under the table. The decision has been made to provide a digital (HDMI) computer connection, and an analog (VGA) connection for owner furnished equipment, (OFE) laptop input at the table for display. Space needs to be planned to accommodate the necessary audio video support equipment for this space. DI.F Page 165 of 249 AVIDEX 20 March 2013 10 Signal Processing The heart of this system will be a high-bandwidth router with signal processing. The device chosen for this application will be a 6X4 matrix. This device will allow for the source routing selection of images (and audio) to be displayed on the flat panel. The matrix will allow for switching between following list of source devices: One (1) portable computer location Two (1) Room PTZ camera One (1) Video-conferencing codec One (1) Audio-conferencing interface Audio Speaker Systems - The audio system provides for amplification of information within the room. To facilitate this, a matrix of ceiling mounted speakers will be provided to allow for reinforcement of quality audio information with even coverage throughout the room. For this pre-design effort, the conference room is provided with 6 speakers evenly distributed throughout the ceiling. Playback - This system will provide for quality playback of audio from all of the playback sources attached to the system. This includes those dedicated devices referenced above. Signal Processing - The system will be provided with a digital signal processing (DSP) based mixer/processor that will accommodate the necessary connectivity to provide sufficient input and output connections for the system. In this case, the processor will also provide the necessary echo suppression and cancellation for managing the systems use with audio and video conferencing. 9. City Hall Digital Signage Main Lobby and Second Floor Overview The audio video solution is developed to support the City signage information display, messaging, and overflow from the council chambers for City council meetings, and events. Display The display portion of the digital signage messaging system is developed around flat panel displays with local content players. The system will assure displaying images that are clear and bright in many lighting conditions. Computer/Data Sources The system supports connections computer sources, RSS feeds, web-based content, video and other forms of media. The system is capable of providing and managing content for the displays. Control System The digital signage content management will be from a city provided computer that will be running a digital signage manufacture provided software content creator and management DI.F Page 166 of 249 AVIDEX 20 March 2013 11 package. For control of and content push to the digital signage players will require connection to the Auburn city computer network. Note: Avidex does not install software onto the city computers but will work with the city staff to assure proper operation and functionality. 10. City Hall Digital IPTV System Overview The Comcast cable television system serving the City will be carried over the network system for display on properly enabled office desktop computers in meeting spaces on large format flat panel displays connected to a local (OFE) networked room computers. IPTV System – The IPTV system will consist of (4) Silicon Dust HDHomeRun Primes. Each unit has (3) agile tuning channel with one capable of using a Comcast provided cable card for a total of 12 channels • The system will require a network connection and setup to the Auburn LAN, Auburn will be responsible for proper network configuration • Multicast for unencrypted digital cable channels, will be broadcast to all users. (example KOMO, KING, KIRO, KCPQ • For list of available unencrypted digital cable channel Silicon Dust Link to channels • Encrypted channels require cable card from Comcast, end device must be capable of Windows Media Center and will only serve one viewer at a time (CNN, FOX news, ESPN) 11. Golf Course Overview The audio video solution is developed to support presentations within the banquet facility. Two other locations have been identified in the pro shop and restaurant for cable television and the ability to display tee times from a computer application located in the pro shop. Display The display portion of the banquet facility has been developed around (2) 80 inch diagonal flat panel LCD displays. The pro shop and restaurant will include two (2) 55 inch commercial grade wall mounted flat panel displays to be used to display the tee times and scores from a city provided computer located in the pro shop. The system will assure displaying images that are clear and bright in many lighting conditions. Computer/Data Sources The banquet facility system supports connection for a portable computer source in the right corner of the room opposite the entry doors. This location will be supported by an audio video wall plate and supports both digital (HDMI) and analog (VGA) computer connection. The pro shop and restaurant will receive the computer signal from the city provided computer via matrix switcher and CAT-5 transmitter receiver pairs. (Cable set top box provided by the City) DI.F Page 167 of 249 AVIDEX 20 March 2013 12 Audio Speaker Systems - The audio system provides for amplification of information within the banquet room. To facilitate this, (8) surface mounted speakers will be provided to allow for reinforcement of quality audio information with even coverage throughout the room. Signal Processing - The system will be provided with a digital signal processing (DSP) based mixer/processor that will accommodate the necessary connectivity to provide sufficient input and output connections for the system. In this case, the processor will also provide the necessary echo suppression and cancellation for managing the systems use with the audio conferencing. Microphones- To support presentations and voice lift in the banquet facility microphones will be used consisting of (1) podium wireless microphone , (2) handheld wireless microphones, and (1) lapel wireless microphone. Audio Conferencing The audio conference capabilities are provided for in the audio section above with the addition of (1) podium wireless microphone, (2) handheld wireless microphones and (1) lapel wireless microphones. The system will accommodate an owner-furnished, standard telephone connection via an analog line interfaced with the telephone system. Control System The control for this system is accommodated by the use of a City provided iPad wireless tablet. The system will allow a non-technical user access to the operational functions of the equipment via the iPad control interface. The iPad will provide a user access to source selection, and display functions. The functions controlled from the iPad touch screen will include: • Display (on/off, source selection) • City provided cable television (channel selection, volume up/volume down) • Audio system microphone volume (preset/raise/lower) • Audio system program volume for selected audio source; computer, codec, etc. • Audio teleconferencing (dial pad, address book/preset numbers, volume up/volume down, hang-up) DI.F Page 168 of 249 AVIDEX 20 March 2013 13 A. Design / Construction 1. Provision of a complete Audio Visual system which includes but is not limited to furnishing, installing, testing, and programming of all equipment, materials, devices and necessary appurtenances. 2. The proposal shall include a minimum of four (4) hours for training of Owner’s personnel in the maintenance and operation of all equipment and systems. 3. Identify all long lead equipment to ensure timely purchase as required to meet the construction schedule. 4. Avidex will work with other trades (fire protection, electrical, low voltage, AV, security, etc.) to review and coordinate all systems in the ceiling space to ensure conflicts are avoided prior to installation. 5. Avidex will obtain and pay for all permits (other than building permit) required for the audio/visual work only. 6. Provide schedule information to the general contractor for use in preparing and updating the master construction schedule. 7. Following issuance of the construction documents, continually update the drawings to reflect the accurate record set information. Supply two sets of record set drawings and disks at the completion of the project. 8. Two (2) complete O&M Manuals shall be submitted at the completion of the project. 9. Perform startup and testing of all systems. Prepare and furnish documentation describing the work performed and the test results DI.F Page 169 of 249 AVIDEX 20 March 2013 14 6. Equipment List Council Chambers Manufacturer Model Description Qty Display Sharp LC-90LE745U 90" Full Array LED HDTV 3-D 120Hz Aquamotion 1 Chief PDRUB Large Flat Panel Swing Arm Wall Mount 37" extension 1 Video PC (OFE) Computer for Multimedia Use 1 Marshall VS-102-HDI 2MP High Resolution Encoder 1 Crestron DM-MD6x4 Digital Media Switch 6 input 4 output 1 Crestron DM-RMC-100-C DM 8G Room Controller 4 Crestron DM-TX-201-C DM 8G transmitter VGA\HDMI 4 Cisco CTS-INP-C40-K9 Integrator Package C40- Codec Natural Present Package, Remote 1 Cisco CON-PSDN-INTPC40 Zcare 24X7 Next Business Day Technical Support 1 Cisco LIC-INTP-C40-MS Integrator Package Codec C40, 4-Way Multisite 1 Audio BSS BLU-102 Audio Teleconference, Audio digital signal processor 1 BSS BLU-101 Network audio digital signal processor 1 Extron 60-883-02 Two Channel Power Amplifier 1 Sacom 8-Channel Receiver Digital Audio Microphone System 8 Channel Recevier 2 Sacom Podium Transmitter Podium Wireless Mic Transmitter 8 Sacom Belt Pack Transmitter Belt Pack Wireless Mic Transmitter 2 Sacom Hand Held Transmitter Hand Held H-18 Condensor Cardiod Transmitter 2 Sacom Table Top Transmitter Table Top Cardiod Mic transmitter 4 Control Apple iPad (OFE) Wifi Touch Panel for Control 1 Sonance 70141 Iport base station 1 Sonance 70166 Power Shuttle 1 Sonance 70169 Launch Port Security Package 1 Cisco ASA5505-BUN-K9 Network Firewall Edition 10 User Bundle 1 Crestron CP3 3 Series Controller 1 DI.F Page 170 of 249 AVIDEX 20 March 2013 15 City Hall Mayor’s Office 262 and Conference Room 263 Manufacturer Model Description Qty Display Samsung UN50ES6100 50" LED Smart TV, WiFi,speakers (Mayor’s Office) 1 Chief TS218SU Medium Thinstall Dual Swing Arm Wall Mount 18" Ext (1 Room 262, 1 Room 263) 2 Samsung UN40ES6100 40" LED Smart TV, WiFi,speakers (Conf Room 263) 1 Video PC (OFE) Computer for Multimedia Use 1 Apantac HDBaseT receiver HDBaseT Receiver (Conference Room 263) 1 Crestron DM-RMC-100-C DM 8G room controller 1 Crestron DM-TX-201-C DM 8G transmitter VGA\HDMI 2 Mayor’s Office 262 Cisco CTS-SX20-PHD4X SX20 Quickset Codec 4X Camera Natural Presenter Package 1 Cisco CON-PZDN-SX2PHD4X Z-Care 24X7 Next Business Day Technical Support 1 Cisco LIC-SX20-MS Multisite Option for SX20 1 Cisco LIC-SX20-PR Premium Resolution Option 1 Audio Vaddio 999-8620-000 EasyTalk USB Audio Bundle System A 1 Shure MX391/C Cardioid miniature black condenser boundary 1 Sonance CM660 In-ceiling speaker 6" Pair 1 Control Apple i-Pad (OFE) Wifi Touch Panel for Control 1 Sonance 70141 Iport base station 1 Sonance 70166 Power Shuttle 1 Sonance 70169 Launch Port Security Package 1 Cisco ASA5505-BUN-K9 Network Firewall Edition 1 Crestron DIN-AP2 DIN Rail 2-Series automation processor 1 City Hall Conference Room 275 Manufacturer Model Description Qty Display Sharp LC-80LE632U 80" Class LED Smart TV 120Hz, WiFi 1 Chief PDRUB Large Flat Panel Swing Arm Wall Mount 37" extension 1 Video PC (OFE) Computer for Multimedia Use 1 Crestron DMPS-200C DM Presentation System 100 1 Crestron DM-RMC-100-C DM 8G room controller 1 Crestron DM-TX-201-C DM 8G transmitter VGA\HDMI 1 Audio BSS BLU-102 Audio Teleconference, Audio digital signal processor 1 Shure MX391/C Cardioid miniature black condenser boundary 6 Sonance CM660 In-ceiling speaker 6" pair 3 Control Apple i-Pad (OFE) Wifi Touch Panel for Control 1 Sonance 70141 Iport base station 1 DI.F Page 171 of 249 AVIDEX 20 March 2013 16 Sonance 70166 Power Shuttle 1 Sonance 70169 Launch Port Security Package 1 Cisco ASA5505-BUN-K9 Network Firewall edition 10 user bundle 1 Crestron CP3 3 Series Controller 1 City Hall HR Conference Room 250 Manufacturer Model Description Qty Display Samsung UN55ES6100 55" LED Smart interactionTV, WiFi,speakers 1 Chief TS218SU Medium Thinstall Dual Swing Arm Wall Mount 18" Ext 1 Video PC (OFE) Computer for Multimedia Use 1 Crestron DM-TX-201-C DM8Gtransmitter VGA/HDMI at Table 1 Apantac HDBaseT Receiver HDBaseT receiver from table 1 Panasonic AW-HE2 HD Camera Electronic PTZ 1 Vaddio 999-8210-000 AV Bridge for (Soft Codecs, Skype Cisco Jabber) 1 Audio Vaddio 999-8530-000 Easy USB Mixer/Amplifier 1 Vaddio 999-8510-000 EasyMic Ceiling MicPod white 1 Sonance CM660 In-ceiling speaker 6" pair 1 Control Apple i-Pad (OFE) Wifi Touch Panel for Control 1 Sonance 70141 Iport Base station Sonance 70166 Power Shuttle 1 Sonance 70169 Launch Port Security Package 1 Vaddio 999-1005-022 Extreme USB Extender kit 1 Crestron DIN-AP2 DIN Rail 2-Series automation processor 1 City Hall Digital Signage and IPTV System Manufacturer Model Description Qty Display NEC E463 46" LCD Public Display 2 Chief TS218SU Medium Thinstall Dual Swing Arm Wall Mount 2 Video BrightSign XD1030 Digital Signage Media Player 2 BrightSign BrightAuthor PC software for BrightSign creation (OFE) PC required 1 Silicon Dust Prime HDHomeRun Prime Cable TV tuner cable card 4 Control ActionTec ECB2500CK01 IP over coax HPNA Bridge, if IP is not available at display 2 DI.F Page 172 of 249 AVIDEX 20 March 2013 17 Golf Course Manufacturer Model Description Qty Display Sharp LC-80LE632U 80" Class LED Smart TV 120Hz, WiFi 2 Chief PDRUB Large Flat Panel Swing Arm Wall Mount 37" extension 2 NEC E553 55" LED LCD Public Display 2 Chief TS218SU Medium Thinstall Dual Swing Arm Wall Mount 18" Ext 2 Video PC (OFE) Computer for Tee Times and Golf Scores 2 Crestron DM-MD6x4 Digital Media Switch 6 input 4 output 1 Crestron DM-RMC-100-C DM 8G room controller 4 Crestron DM-TX-201-C DM 8G transmitter VGA\HDMI 4 Audio BSS Blu-102 Audio teleconference, audio digital signal processor 1 Sonance 40081 FMS860 Surface mount speaker black/pair 4 Extron 60-883-02 XPA 2002 70V 1 Sacom 4-CH Receiver Digital Audio Microphone System 4 Channel Recevier 1 Sacom Podium Transmitter Podium Wireless Mic Transmitter 1 Sacom Belt Pack Transmitter Belt Pack Wireless Mic Transmitter 1 Sacom Hand Held Transmitter Hand Held H-18 Condensor Cardiod Transmitter 2 Control Apple i-Pad (OFE) Wifi Touch Panel for Control 1 Sonance 70141 Iport base station 1 Sonance 70166 Power Shuttle 1 Sonance 70169 Launch Port Security Package 1 Cisco ASA5505-BUN-K9 Network Firewall edition 10 user bundle 1 Crestron CP3 3 Series controller 1 DI.F Page 173 of 249 AVIDEX 20 March 2013 18 COST BREAKDOWN DI.F Page 174 of 249 AVIDEX 20 March 2013 19 Area Equipment Non Equipment Area Total Qty Extended Council Chambers $60,845.00 $26,855.00 $87,700.00 1 $87,700.00 City Hall Mayor's Office 262 & Conf Room 263 $23,155.00 $10,895.00 $34,050.00 1 $34,050.00 City Hall Conference Room 275 $30,920.00 $14,380.00 $45,300.00 1 $45,300.00 City Hall HR Conference Room 250 $8,665.00 $4,335.00 $13,000.00 1 $13,000.00 City Hall Digital Signage and IPTV System $4,510.00 $3,040.00 $7,550.00 1 $7,550.00 Golf Course $34,445.00 $15,955.00 $50,400.00 1 $50,400.00 Totals $238,000.00 *Pricing based on UW Contract #UW-12-120. Includes; shipping & handling. **Excludes WA State Sales Tax. UW Contract #UW-12-120 Equipment Mark-Up Avidex equipment pricing will be a 10% mark-up above Avidex Invoice (including freight, but excluding any sales tax) from manufacturer. Mark-up is calculated prior to any Avidex earned early payment discount or VIR. Labor Rates Design Services Rates Description Rate Senior Designer $95.00 Designer $79.00 CAD $65.00 Project Manager $79.00 Contract Administrator $79.00 Project Administration $50.00 Installation Services Rates Description Rate Project Manager $79.00 Contract Administrator $79.00 Project Foreman $67.00 System Testing $79.00 Programmer $79.00 Training $79.00 CAD $65.00 Field Installation $63.00 Shop Technician $63.00 Documentation $63.00 Project Administration $50.00 DI.F Page 175 of 249 AVIDEX 20 March 2013 20 DI.F Page 176 of 249 AVIDEX 20 March 2013 21 IMPLEMENTATION PROCESS Design Installation Project Management Project Support DI.F Page 177 of 249 AVIDEX 20 March 2013 22 _____________________________________________________________________ _____________________________________________________________________ IMPLEMENTATION PROCESS The implementation process incorporates all of the necessary steps to provide a complete, “turn-key” audio visual solution. Avidex will provide all of the necessary components and materials. Most importantly, Avidex will provide all of the necessary labor and services to complete the systems as explained within this document. Avidex follows industry certified and documented processes which have been proven successful in assuring each system will be installed as developed. In carefully following these processes Avidex is committed to providing a high level of communication. These internal processes assure each project is implemented, coordinated, installed and finalized properly. The following describes our scope of work and project deliverables for Integration Services: DESIGN • Prepare all system documentation necessary for the installation of the project. • System functional diagrams. • Facilities drawings (equipment locations). • Control system program requirements. • Provide and implement control systems programming. • Test and debug system. • Oversee final systems testing and commissioning. • Adjust and balance system settings. • Mark and record final system settings. • Assure the finished system meets the design criteria and functions per the developed concept. • Create AV control system code. • Design and create touch panel graphical user interface (GUI) pages. DI.F Page 178 of 249 AVIDEX 20 March 2013 23 _____________________________________________________________________ _________________________________________________ INSTALLATION • Pull, terminate, and label all low voltage cables. • Install structural mounting systems for all audio visual equipment. • Mount and terminate all AV connection plates. • Install all AV equipment. • Site clean-up and trash disposal, etc. • Assure that all installed systems are operating as proposed. • Assist engineering with systems testing and debugging. • Provide or assist in providing end-user training. DI.F Page 179 of 249 AVIDEX 20 March 2013 24 _____________________________________________________________________ _________________________________________________ PROJECT MANAGEMENT • Responsible for client communication throughout the project duration. • Coordinate all activities with designated client representative. • Attendance at weekly construction meetings is not included in this agreement. Avidex will participate in meetings as required to complete the project and coordinate with other trades. • Monitor project implementation. • Provide scheduling for and oversight of the Avidex team. • Coordinate project equipment ordering, staging and pre-installation fabrication of equipment for the project. • Coordinate any site conditions that may necessitate audiovisual system changes. • Coordinate with any general contractor and/or any specialty contractors related to the audiovisual system integration. • Coordinate audiovisual system connections and interfaces as they relate to any lighting, electrical, or mechanical systems. • Verify project completion. • Confirm completion of systems testing. • Assure completion of any punch list items. • Prepare a project CD containing equipment manuals and computer-generated, as-built drawings. The documentation will include record drawings and manufacturers equipment DI.F Page 180 of 249 AVIDEX 20 March 2013 25 ________________________________________________________________________________________ ______________________________ manuals. These will be assembled and delivered on the day of training as an electronic copy on a CD. The documentation will include any and all information provided to Avidex that comes standard with the equipment from the original manufacturer. Hard copies of the project documentation are available for an additional fee. (See Training and Documentation Section below) PROJECT SUPPORT Avidex is committed to supporting our clients long after the installation is complete. While Avidex can provide support in many forms, there is a common thread to the support of any project. The key, communication and keeping track of the reported problem until it is resolved. Avidex puts the necessary resources into play to assure that this can happen as fast as possible. DI.F Page 181 of 249 AVIDEX 20 March 2013 26 _____________________________________________________________________ SCHEDULE DI.F Page 182 of 249 AVIDEX 20 March 2013 27 _____________________________________________________________________ SCHEDULE A complete project schedule will be coordinated and provided at the point of acceptance, and will include the following: Avidex under Contract to Proceed Onsite Installation starts Onsite AV installation AV Systems Performance Testing documents Substantial Completion Deliver O&M e-Manuals Owner-Training Deliver Record Drawings Final Acceptance AV Warranty begins Tentative Schedule Description Date Contract Executed (Avidex Under Contract) 3/15/13 Mobilization 3/18/13 - 3/22/13 Design & Engineering 3/25/13 - 4/5/13 Procurement 4/8/13 - 4/26/13 Council Chambers 4/29/13 - 5/10/13 Digital Signage 5/16/13 - 5/20/13 Second Floor Conference Rooms 263 & 275 5/21/13 - 5/23/13 Mayors Office 5/24/13 - 5/30/13 HR Conference Room 250 5/31/13 - 6/4/13 Golf Course 6/5/13 - 6/12/13 Project work areas are to be made available for exclusive use by Avidex on the day(s) of the scheduled installation. Unless specifically arranged in advance, room(s) will be available during Normal Business Hours in eight (8) contiguous hour segments. “Normal Business Hours” are defined as Monday through Friday, 8:00am to 5:00pm. This access is necessary to allow for the effective and efficient use of resources on this project. DI.F Page 183 of 249 AVIDEX 20 March 2013 28 _____________________________________________________________________ _________________________________________________ GENERAL CONDITIONS Assumptions Work & Product Provided by Avidex Work & Product Provided by Others (Exclusions) DI.F Page 184 of 249 AVIDEX 20 March 2013 29 _________________________________________________________________________________________ _____________________________ ASSUMPTIONS •••• Room Availability: Rooms are to be made available for exclusive use on the day(s) of the scheduled installation. Unless specifically arranged in advance, room(s) will be available during Normal Business Hours in eight (8) contiguous hour segments. “Normal Business Hours” are defined as Monday through Friday, 8:00am to 5:00pm. •••• Electrical Outlets and Pathways: Prior to Avidex beginning on site work, the Owner will provide all electrical outlets floor boxes, conduits and core drills in the area(s) where audiovisual equipment is to be installed as specified by Avidex. All new electrical work is to run on one phase. All power runs are to be clean and properly grounded. All electrical work is to be installed in compliance with all applicable electrical codes. If power is provided for a projector, it shall be run on a separate circuit dedicated for the exclusive use of the projector. •••• Structural Vibrations: Jobsite building structures; including ceilings, walls and floors; used to support audiovisual equipment are assumed to be vibration free. •••• Furniture: If there is furniture that cannot be removed prior to the time of system installation, Owner will provide adequate protective covering. If the furniture cannot be properly moved or covered, Owner will agree, by signing appropriate waiver, to allow Avidex to provide covering during our work in the room. •••• Parking: Owner will provide adequate parking for vehicle(s) in a location conducive to access to the vehicle(s) for retrieval of tools and supplies throughout the workday. If such parking is within a secured facility, Owner will validate the parking tickets for the vehicle(s). Parking fees will be added to invoices. •••• Ceiling Tiles: If installation occurs in any room in which suspended ceiling tiles are installed, Owner will provide a reasonable number of spare tiles of the same pattern and batch number as those of the tiles already installed in the room. •••• Merchandise Ownership/Storage: Owner accepts responsibility for all merchandise, sold and provided for this installation; delivered to the job site and signed for by a representative of the Owner. Owner will provide secure storage for such merchandise. Avidex will not be responsible for any loss or damage, except loss or damage caused by an Avidex employee during the act of installation which occurs after delivery and acceptance by the client. •••• Existing Equipment/Wiring: •••• Documentation: If this project entails installation and/or re-use of any existing equipment and/or wiring provided by the Owner, Owner shall, at Avidex request, provide any documentation which may be required to properly install and/or integrate that equipment into the new system. •••• Good Working Order: Avidex is not responsible for the integrity and/or good working order of any existing hardware and/or wiring which is designated to be included in this new system. If, during the installation process, such hardware / wiring is found to be defective, it is understood that the completion date of the project may be affected, and a change order may be required to overcome the obstacle(s) created by such defects. DI.F Page 185 of 249 AVIDEX 20 March 2013 30 _________________________________________________________________________________________ _____________________________ •••• Pre/Post-Tensioned Ceilings / Floors: Owner shall identify the presence of any pre- or post-tensioned ceilings or floors within the area of installation. If Avidex is to be held responsible for the integrity of such pre- or post-tensioned ceilings or floors, they shall obtain, at Owner’s expense, one or more x-rays of the area(s) in which mounting hardware is to be attached to structure of the building. Any expense incurred for x-rays shall be passed on to the Owner, in the form of a change order or a line item on the purchase contract. •••• Software Installation: Avidex will not load software of any kind on Owner’s computer. •••• Returns: Avidex will accept returned equipment within 30 days of delivery in original packaging and may be subject to manufacturer restocking fees. •••• Delays/Postponement: Should Avidex be delayed in the progress and performance of the work due to material changes, labor disputes, fire, unusual delay in deliveries, construction delays, project postponement, unavoidable casualties or other causes beyond Avidex control, the agreed upon time for completion shall be extended by change order. These change orders may also include charges to cover additional project costs incurred by Avidex due to the delay. •••• Right of Revision: Avidex reserves the right to revise this proposal based upon information obtained from subsequent site visits and/or other sources not available to us at the time that this proposal was prepared. Any revisions must be agreed to in writing by the Owner. •••• Freight: Freight fees are estimated for ground freight service. Expedited freight, as required by the client, will be prepaid and added to invoices. *Additional Assumptions: • The existing floor box in the council chamber has sufficient space and correct pathway for any needed wire pulls. • That adequate wall backing is in place for all mounts, especially the 90” television for swing arm mounting. Should this not be the case this service to be provided by others. • The IPTV cable feed to be provided to all AV locations by others if required. (This quote does not include the cost of extending or providing RF cable pulls.) WORK & PRODUCT PROVIDED BY AVIDEX • All equipment, wire and accessories required for a fully functional audio visual system • Non-union labor for installation activities including, but not limited to: rough-in, cable pull, equipment mounting and related activities associated with turnkey audiovisual systems installation is budgeted • Non-union labor associated with engineering, programming, testing and training labor activities associated with turnkey audiovisual systems installation is budgeted. • CAD diagrams and Operation & Maintenance manuals to document the audiovisual system as a record of the system installation DI.F Page 186 of 249 AVIDEX 20 March 2013 31 _________________________________________________________________________________________ _____________________________ • Systems Documentation including record CAD drawings for the project and the manufacturer supplied owner’s operations and maintenance manuals in an electronic form as recorded on a computer disk • Construction coordination and cooperation with other team members and organizations necessary for the installation of the system • One year Avidex New Systems workmanship warranty • User training on system operation • All necessary permits (unless specifically provided for elsewhere in the contract) • Software licensing – Where applicable, Avidex will provide the owner with full access to control systems and other software source code(s) that have been written specifically for this project. Any and all software program(s) or code(s) will be provided under a licensing agreement specifically limiting the modification, duplication and distribution of the software provided by Avidex to the specific use for which it was created. (See Appendix B) • This quotation is valid for 60 days. The scope and pricing may be modified by Avidex if this proposal is not accepted within 60 days from the date of issuance of this quotation • This quotation is based on an installation at the site address as indicated at the beginning of this proposal. Additional travel and other expenses may apply if the system as identified within this proposal is to be installed at an alternate work location WORK & PRODUCT PROVIDED BY OTHERS (EXCLUSIONS) The owner or the owner’s architect will provide the Avidex engineering department with all required architectural floor, reflected ceiling, building elevation, and section plans in an agreed upon AutoCAD format at no charge to Avidex, where applicable. • Any and all related electrical work, including but not limited to 110VAC, conduit, core drilling, raceway and boxes. This includes all conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc • All network connectivity, routing, switching and port configuration necessary to support audio-visual equipment, unless specifically addressed elsewhere in this document • Voice and data cabling, including analog phone lines, ISDN lines, DSL lines, network ports, etc. • Necessary sheet rock replacement and or repair • Necessary ceiling tile or T-bar modifications, replacement and/or repair • All millwork, moldings, trim, etc., or modifications to project millwork necessary to accommodate the installation of the audiovisual equipment unless otherwise noted in this proposal will be provided by others • Rough-in, bracing, framing, or finish trim carpentry for installation • Painting, patching or finishing of architectural surfaces • Core drilling and/or concrete saw cutting • HVAC, plumbing, sprinkler head and lighting fixture relocation • Ceiling, roof, firewall, and/or floor penetration(s), • Removal or patching, of fire stopping DI.F Page 187 of 249 AVIDEX 20 March 2013 32 • Structural welding, cutting, or reinforcement of structural steel members required for support of assemblies • Owner furnished equipment or equipment supplied by others to be integrated into the system(s), as described above, is assumed to be current industry acceptable equipment and in good working order. Equipment that is faulty upon installation or evidences an adverse effect on the system(s) may result in additional project charges • DMX, DSS or other outside signals. TV subscription services (cable and/or satellite), sign-up services, provision of TV signal distribution or set top boxes • Provision and configuration of computers • All applicable taxes or bonds related to the project DI.F Page 188 of 249 AVIDEX 20 March 2013 33 POST INSTALLATION SUPPORT New System Warranty Maintenance & Support Agreement Options DI.F Page 189 of 249 AVIDEX 20 March 2013 34 _____________________________________________________________________ _________________________________________________ NEW SYSTEM WARRANTY Avidex warrants the integrated system(s) in accordance with Section 40 of the General Terms and Conditions for a period of one year from the date of acceptance or date of first beneficial use whichever occurs first. Remedy for such defects during the warranty period shall be provided at no additional expense to the client and shall be handled as expeditiously as is feasible during normal business hours and days of operation. This warranty includes trouble shooting, uninstalling and installing of any equipment within the Avidex AV system except for the cost to service and/or repair Owner Furnished Equipment (OFE) or equipment out of manufacturer’s warranty. Avidex will broker and process the repair of that equipment at the standard Avidex rate. Avidex Services Provided Under This Warranty • Avidex will dispatch a technician during normal business hours (8AM to 5PM Pacific Standard Time, Monday - Friday) to troubleshoot the AV system problem based on our available resources • Avidex will identify and uninstall the defective equipment and return such equipment to the manufacturer for warranty processing • Avidex will reinstall the repaired or replaced equipment and test the system • Avidex will pay the shipping costs associated with the repair of the equipment, except for Owner Furnished Equipment and/or equipment out of manufacturer’s warranty Avidex Services Not Provided Under This Warranty • Extend or provide additional repair services for manufacturer warranty coverage • Repair of Owner Furnished Equipment • Guaranteed on-site response time • Before or after hours on-site response time • Proactive support or preventive maintenance • Training • Spare or loaner equipment during equipment repair period • Customer acts of negligence or misuse Please contact the Avidex AV Help Desk at 800.497.7104 or avsupport@avidexav.com if you would like to log a system failure. DI.F Page 190 of 249 AVIDEX 20 March 2013 35 _________________________________________________________________________________________ _____________________________ MAINTANENCE & SUPPORT AGREEMENT OPTIONS There are three standard levels of maintenance support that are available. Please indicate which level of support you require. PROGRAMS AV HELP DESK ON-SITE TECHNICAL RESPONSE TIME PREVENTIVE MAINTENANCE Premium 8 AM to 5 PM PT 8 Business Hours 4 Visits* Standard 8 AM to 5 PM PT 12 Business Hours 2 Visits* Baseline 8 AM to 5 PM PT 24 Business Hours 0 Visits* *Indicates visits in one year Avidex recommends the Standard Maintenance and Support Agreements (M&SA) for this system. While this system is fully warranted, the Avidex M&SA provides proactive and reactive support services which provide worry free operation of the system for one year. Additional Maintenance and Support option details will be provide upon request. DI.F Page 191 of 249 AVIDEX 20 March 2013 36 PROJECT TEAM DI.F Page 192 of 249 AVIDEX 20 March 2013 37 _____________________________________________________________________ _________________________________________________ PROJECT TEAM Washington Technical Services Andrew Douglas, CTS, PMP, Senior Project Manager, Pacific Northwest Andrew draws upon 20 years of experience in residential and commercial A/V installations, and has been with Avidex for six years. Prior to joining Avidex, he worked for three years as a Project Manager for a leading commercial audio/video system integrator based in Las Vegas, NV. Andrew is PMP certified and holds Bachelor of Science degrees in General Business Management and Finance Law from Portland State University. Hawk Kim, Design Engineer, Pacific Northwest Hawk has been in the audio visual industry for over fourteen years. Prior to joining Avidex, he worked at a leading northwest systems integrator as a project engineer. Hawk received a BA in Sound and Acoustics from the Columbia College, Chicago. His project roles include engineering, programming and project management work for Boeing Chicago World Headquarters, Boeing Washington DC operations and the 787 program in Everett, WA. Boeing St. Hellen’s Room at 2520 Building at Long Acres Park. Hawk is a Crestron Digital Media Certified Designer and Certified Engineer. Darrin McDonough, CTS, Senior Design Drafter, Pacific Northwest Darrin has over five years of experience in the AV systems integration industry with leading northwest systems integrators. He has advanced knowledge of system design, acting as technical services design drafter and a technical illustration specialist. Darrin helped develop the drafting standards employed by Avidex, which have been hailed as among the best in the business. Trained at the University of Washington, Darrin is a licensed apprentice electrician. John Weed, Senior AV Designer, Pacific Northwest John brings nearly 30 years of experience in the electronics industry to Avidex. John’s diverse background includes Project Management, Lead Technician, Director of MDU sales and 5 years as journeyman low volt technician with administrator’s license. John also has another 4 years as journeyman union low volt technician. In 1985 John started working on high end homes installing security, AV and big dish satellite systems. Prior to joining Avidex, John worked for Vulcan Inc as Project Manager/Technology Engineer working on major projects in Beverly Hills CA, New York City, London, UK; Nice, France; Perth, Australia; 413ft Yacht built in Kiel, Germany, Estates in Mercer Island and Medina, Washington. John is certified as a Crestron Digital Media Designer and Engineer. Jim Colquhoun, CTS-D, CTS-I, ISF-C, Chief Technologist Jim Colquhoun is the technologist for Avidex. His corporate responsibilities include the technical side of vendor relationships, developing new Avidex product offerings and assisting in the development of internal programs. In addition, Jim is actively involved in direct support of large and complex design projects for key clients including managing the recently completed Bill and Melinda Gates Foundation Headquarters in Seattle. Jim Colquhoun has been in the AV industry for over 35 years bringing him an exceptional record of management and operational oversight experience, as well as expertise in the design and integration of communications, AV, and broadcast systems. Prior to joining Avidex, he was VP of Technical DI.F Page 193 of 249 AVIDEX 20 March 2013 38 Services for Audio Visual Innovations (AVI) in Tampa, FL.; Managing Director for ten MCSi offices, Director of Technical Services for Intellisys Group, and a Senior Manager with Pro Media. Support Services Groups Dan Farmer, CTS, Service Manager / Field Engineer, Pacific Northwest Dan brings over 10 years experience in the audio visual industry performing duties in installation, service, project management, and programming. Dan has experience in programming Crestron and AMX systems, as well as configuring digital signal processors from BSS, BIAMP, Symetrix, ClearOne and Polycom. His experience allows him to efficiently troubleshoot / resolve virtually any problem. Dan is a Crestron Digital Media Certified Designer and Certified Engineer. Justin Hogue, CTS, Service Technician, Pacific Northwest Justin is well rounded and our clients continually rave about his amazing communication skills and enthusiastic approach to AV integration. Justin has experience in multiple programming languages and environments. While employed with Avidex, he has worn many hats. Bringing his expertise to the Avidex team, his work experience also includes on-site technician at Adobe, Safeco, and most recently with Davis Wright Tremaine. Justin excels at troubleshooting and follow-through – he always goes the extra mile. With over 5 years of experience in the audio visual industry he holds many certifications which include ISF-C, Crestron, AMX, ClearOne, Symetrix, Polycom, Tandberg, Extron, and Biamp. Justin earned a Bachelor of Science degree in Computer Engineering Technology from DeVry University. David Peck, CTS, Programmer and Service Technician, Pacific Northwest David has been in the audio visual industry for over 5 years. He has worked in installation, programming and service. He has extensive training in the AV field, and holds several certifications including ISF-C, Crestron, AMX, Trapeze Wireless Admin Specialist, is a ClearOne Certified Technical Specialist and is CTS certified as well. David excels in troubleshooting, programming and adjusting audio visual systems. Project Administration Fraser Batchelor, Operations Manager/Project Administrator, Pacific Northwest Fraser brings over 15 years of experience in operations, logistics and project management predominately in the computer industry. Prior to joining Avidex, Fraser was the Operations Manager at a VAR providing computer equipment to a local software manufacturer and a Project Manager at an international computer firm managing multiple local, national and international deployment projects. In his current role, Fraser coordinates internal communication and provides detail and support to ensure a smooth project rollout. DI.F Page 194 of 249 AVIDEX 20 March 2013 39 TERMS Terms & Conditions Authorization to Proceed Terms and Conditions applied in accordance with Section 40 of the General Terms and Conditions University of Washington Contract #12-0120. DI.F Page 195 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Redflex Contract Date: March 25, 2013 Department: Finance Attachments: Camera Location List proposed amendment and original contract Budget Impact: $0 Administrative Recommendation: Background Summary: 12 school zones and 3 intersections with an overall camera count of 17. The amendment presented for this discussion extends the contract for five (5) more years, June 2018, and provides for annual renewal options thereafter. Please note, the City has requested a few minor changes (nits) in the amendment which Redflex is amenable to and they are forwarding a revised amendment. The City Attorney has requested an add after paragraph G of the recitals 'NOW THERFORE the parties hereby agree to amend the initial contract as follows:'; and the Finance Department has requested the addition of 'School zones' in attachment "D" under Certain Site Operations Temporarily Suspended. The revised contract will be available at the meeting if it has been received. Attached is a list of the camera locations and a matrix of the changes from the original contract to the amendment. The major items of note in the contract amendment are 1) a monthly $5,000 retention of revenue to offset costs of the City; and 2) The transfer of the infraction collection from Redflex to King County District Court. Reviewed by Council Committees: Finance, Municipal Services Councilmember:Peloza Staff:Coleman Meeting Date:April 1, 2013 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 196 of 249 Redflex Existing Cameras in Auburn Location School Name Camera Type Citation Number/Project ID 1200 Block of 14th ST NE E/B Dick Scobee School Zone AUB-1214-01 1200 Block of 14th St NE W/B Dick Scobee School Zone AUB-1214-02 30900 Block of 124th Ave SE Auburn Way South & M Str NB Lea Hill School Zone AUB-1230-01 30900 Block of 124th Ave SE Harvey Rd & 8th St NE - SB Lea Hill School Zone AUB-1230-02 29200 Block 132nd Ave SE Arthur Jacobsen School Zone AUB-2913-01 29200 Block 132nd Ave SE Auburn Way South & 4th Str -SB & E Arthur Jacobsen School Zone AUB-2913-02 3500 Block of Auburn Way South EB Chinook School Zone AUB-35AU-01 3500 Block of Auburn Way South WB Chinook School Zone AUB-35AU-02 600 37th St SE - WB Mt. Baker / Gildo Rey School Zone AUB-6037-01 600 37th St SE - WB Mt. Baker / Gildo Rey School Zone AUB-6037-02 Evergreen Way at Panaorama Dr (1020 Evergreen Way)Lakeland Hills School Zone AUB-EVPA-01 Evergreen Way at Panaorama Dr (1020 Evergreen Way)Lakeland Hills School Zone AUB-EVPA-02 Harvey Rd & 8th St NE - SB N/A Redlight AUB-HA8-01 AWS & M Street - EB or WB N/A Redlight AUB-MAU-01 AWS & M Street - NB N/A Redlight AUB-AUM-01 AWS & 4th Street - SB N/A Redlight AUB-AU4-01 AWS & 4th Street - NB N/A Redlight AUB-AU4-03 DI.G Page 197 of 249 xslx xulew\ dol sa( i\ eisoowa\ sjasn\: o fi4i0 ay;; o; legeq uo; oapoo ll! m pue seoinuas linoo jo; Apo ay;; o; legaq uo 6uipe si 0( 1 C)) 4 An ay; o; s; iwaj pue spapoo xagpa j uoi; oapoo uoi; oel; ul sAep iepueleo ani; noasuoo ajow jo( y) ueepno;; o poijad a jo; s) ejeweo paIle; sui; uenaIaJ 9141 jo eouewjoped In; ss000ns ay; t inn(„ uoi; dnjja; uj„ ue se o; paiia; ai AJani; oapoo) saJa} ia; ui io' sloni; sgo sapadwi ' s; dniia; ui; eql japio joM do; s io/ pue V/ N uoisuadsng tie odwal s; uawanoadwi leeils ' nedej pea pezuoy; ne jewo; sno Aue; o; lnsai a se(„ uoisuadsng tiejodweL) popuedsns Apejodwal aq lleqs GIG lu9w9oJo; u3 Meu6is90 pies; o; unowe eqj o; dn xagpab o; pie aouejeq pies; o; unowe ay; pue aoueleq yons o; paildde aq ll! m uoileupia; ol do xagpaa o; pied pue aoueleq yons o; paiidde o a; ep ww; sy; uow Z o; do; o pouad aq 11! m uoi; eupia;; o a; ep woa; sgluow Z o; e Jo; suo.; e oin paa s Jo; y ! l pay pa; ewo; ne do; o pouad a Jo; suoi; eJoin; y ! l pej pa; ewo; ne Al! lej; naN; soo wa; s; diaoaj; uenbesgns lie ' xagpab o; wa; s; diaoaj; uanbasgns jje' xagpa8 o; pamo pgs si aoueleq paoionui ue pue pa; eupial pamo pi; s si aoueleq paoionui ue pue pa; euiwJa; si Jo spua; oeJ; uoo ay;; ey;; uana ay; ul si Jo spua; oeJ; uoo ay;; egj Juana ay; ul o> j ww; s; dieoaj gseo ssa6 woa; pa; oei; gns aq o; si siyl uawpuawy ql! m MaN ow/ 000' 9$ y/ N s; soo 6ui; ejado jo;; uawAed paJaa; ad a aoua 000, 43" 08JIU03 popuel, wv v QQ.... t. r t rte» i - v.. 0.., „ F. n,.«> M,: z£ r • v,''? 5. JoealuoO papuewy o} paaedwoo ; oea; u00 xagpa j ; uaaano jo uosuedwoo DI.G Page 198 of 249 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF AUBURN, WA, AND REDFLEX TRAFFIC SYSTEMS, INC. RELATING TO PHOTO SPEED AND PHOTO RED LIGHT ENFORCEMENT This First Amendment to the Agreement is made this day of 2013 (the Effective Date") by and between Redflex Traffic Systems, Inc. with offices at 23751 N. 23rd Ave. #150, Phoenix, AZ 85085 ("Redflex"), and the City of Auburn, WA , 25 West Main Street, Auburn, WA 98001 (the"City"). RECITALS A. This First Amendment is entered into pursuant to Auburn City Council authorization. B. The City and Redflex previously entered into An Agreement between The City Of Auburn, WA and Redflex Traffic Systems, Inc. relating To Photo Speed And Photo Red Light Enforcement (the "Agreement"), dated December 16. 2005 by which, generally, Redflex provided the City with a set of digital traffic enforcement cameras and related services, in return for the City's payment in accordance with the payment provisions of the Agreement. The term of the Agreement expires on May 31, 2013. C. Redflex has exclusive knowledge, possession and ownership of certain equipment, licenses, and applications related to digital photo red light and digital speed enforcement systems. D. The City desires to engage the services of Redflex to provide certain equipment, processes and back office services so that Authorized Employees of the City are able to monitor, identify and enforce speed and red light running violations. E. It is a mutual objective of both Redflex and the City to reduce the incidence of vehicle collisions on the streets and at the intersections that are monitored pursuant to this First Amendment. F. WHEREAS, the City has notified Redflex that certain Designated Enforcement Sites, as more clearly defined and described herein, may be temporarily interrupted as a result of Customer-authorized road repair, street improvements and/or school closures; and G. WHEREAS, the City and Redflex desire that camera operations and violation processing related to certain herein-described Designated Enforcement Sites interrupted by Customer-authorized road repair, street improvements and/or school closures shall be temporarily suspended as a result thereof; Amendment-Auburn,WA DI.G Page 199 of 249 TERMS AND CONDITIONS 1. INCORPORATION BY REFERENCE. This First Amendment incorporates by reference all terms and conditions set forth in the Agreement dated December 16, 2005 and Addendum Number 1, dated April 13, 2006, unless expressly modified by this First Amendment, the terms of the Agreement remain in full force and effect. 2. TERM OF FIRST AMENDMENT. The term of the First Amendment shall be from the effective date of this First Amendment to June 30, 2018 (the"Initial Term"). At the expiration of the Initial Term of this First Amendment, the First Amendment shall automatically extend for an unlimited number of additional, consecutive and automatic one (1) year periods, unless either party provides written notification of its intent not to extend the First Amendment forty-five (45) days prior to the expiration of any such term. 3. NOTICES. NOTICES TO REDFLEX: Redflex Traffic Systems, Inc. 23751 N. 23rd Ave., #150 Phoenix, AZ 85085 Attention: Account Management Facsimile: (623) 207-5552 NOTICES TO THE CITY: City of Auburn 25 West Main Street Auburn, WA 98001 Attention: William Pierson Facsimile: (253) 931-5108 With a copy to: City of Auburn 25 West Main Street Auburn, WA 98001 Attention: City Attorney Facsimile: 4. ENTIRE AGREEMENT. This First Amendment together with the Agreement comprises the entire integrated understanding between the City of Auburn and Redflex concerning the services described in the Agreement and this First Amendment—Auburn,WA I DI.G Page 200 of 249 Amendment. 5. EXHIBIT"D" COMPENSATION & PRICING is removed in its entirety and replaced with the attached EXHIBIT"D" COMPENSATION & PRICING. IN WITNESS WHEREOF, the parties have duly executed this Agreement the day and year first above written. CITY OF AUBURN: CONTRACTOR: Signature) Redflex Traffic Systems, Inc. Name and Title)obert DeVincenzi, CEO APPROVED AS TO FORM: Signature) Name and Title) EXHIBIT "D" Amendment—Auburn,WA DI.G Page 201 of 249 COMPENSATION & PRICING Fixed Photo Red Light System Commencing on the Date of Execution of the First Amendment to Agreement Between the City of Auburn, WA and Redflex Traffic Systems, Inc., for each Designated Intersection Approach, Customer shall be obligated to pay Redflex a fixed fee of 4,870.00 per month for each Designated Intersection Approach ("Fixed Fee") as full remuneration for performing all of the services contemplated in this agreement. Fixed Speed School Zone Commencing on the Date of Execution of the First Amendment to Agreement Between the City of Auburn, WA and Redflex Traffic Systems, Inc., for each Designated School Zone Approach, Customer shall be obligated to pay Redflex a fixed fee of$4,870.00 per month for each Designated School Zone Approach ("Fixed Fee") as full remuneration for performing all of the services contemplated in this agreement. Certain Site Operations Temporarily Suspended The services provided by Redflex under this Agreement, including but not limited to, camera operation and violation processing and any and all activities related thereto, in conjunction with the Designated Enforcement Sites shall be temporarily suspended Temporary Suspension") as a result of any Customer-authorized road repair, street improvements and/or stop work order that interrupts, impedes, obstructs or interferes collectively referred to as an "Interruption") with the successful performance of the relevant installed camera(s) for a period of fourteen (14) or more consecutive calendar days. A Temporary Suspension shall commence on the date Redflex receives written notice of the Interruption and shall continue for a period of time equal to the duration of the Interruption. Amendment—Auburn,WA DI.G Page 202 of 249 The "Term" of the Agreement shall be automatically extended for a period of time equal to the duration of the Interruption. Turn Key Program The fees paid to Redflex Traffic Systems under this contract are for a full turnkey program, inclusive of all hardware, software and support services required to implement and maintain a functional photo enforcement program. The hardware, software and support services shall include but are not limited to a program and process by which the monitoring, identification and enforcement of Violations is facilitated by the use of certain equipment, applications and back office processes of Redflex, including but not limited to cameras, flashes, central processing units, signal controller interfaces and detectors (whether loop or radar) which, collectively, are capable of measuring Violations and recording such Violation data in the form of photographic images of motor vehicles. Services shall also include but are not limited to Training Services, Citation Processing, Expert Witness and System Maintenance. Cost Neutrality Notwithstanding the Fixed Fee provisions provided herein to the contrary, Redflex assures the Customer that the programs provided hereby shall be cost neutral to the Customer. The maximum compensation that Customer shall be obligated to pay Redflex each month is the Fixed Fee or the gross receipts received by the Customer, whichever is less. The Customer agrees to pay Redflex within thirty (30) days after the invoice is received. City shall be obligated to pay the cumulative balance invoiced by Redflex, in accordance the standard terms, to the extent of gross receipts to the City for automated violations. In the event that a balance remains unpaid due to a deficit in gross receipts compared to invoiced amount, City will provide to Redflex with each monthly payment, an accounting of such gross receipts supporting the amount withheld. I i In the event that the contract ends or is terminated and an invoiced balance is still owed to Redflex, all subsequent receipts from automated red light or speed violations for a I I Amendment--Auburn,WA iDI.G Page 203 of 249 period of up to twelve (12) months from the date of termination will be applied to such balance and paid to Redflex up to the amount of said balance. Deferred Payment for Operational Costs Any gross cash received by the Customer from King County, or any other source, through the collection of Photo Enforcement Notices of Infraction shall first be applied to the Customer's monthly Deferred Payment for Operational Costs ("Customer Operating Costs") which is established at$5,000.00 each month for the life of the contract. In order to ensure cost neutrality to the Customer, Customer will only be obligated to pay Redflex from the gross cash receipts received from King County, or any other source, after first deducting the Deferred Payment for Operational Costs. In the event that a balance remains unpaid due to a deficit in gross cash received by the Customer compared to the invoiced amount, Redflex will provide to Customer, with each monthly invoice, an accounting of such amounts supporting the amount invoiced. BUSINESS ASSUMPTIONS FOR ALL PRICING OPTIONS: 1. Redflex construction will be able to utilize existing conduit for installation where space is available. 2. Customer agrees to pay Redflex within forty-five (45) days after the invoice is received. A monthly late fee of 1% of the unpaid balance is payable for amounts remaining unpaid sixty (60) days from the date of the invoice. 3. Each year, the pricing will increase by the CPI. CPI will be derived from the publications of the U.S. Department of Labor Consumer Price Index for U.S. City average. 4. Redflex shall not be responsible for the collection of any funds due the city as a result of this contract. Amendment—Auburn,WA DI.G Page 204 of 249 RESOLUTION NO. 3 9 4 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, APPROVING AND AUTHORIZING THE EXECUTION AND ENTRY INTO AN AGREEMENT BETWEEN THE CITY OF AUBURN AND REDFLEX TRAFFIC SYSTEMS, INC. FOR PHOTO RED LIGHT AND MOBILE SPEED ENFORCEMENT PROGRAMS WHEREAS, the state law in the State of Washington has recently accommodated the opportunity for cities to utilize photo red light and mobile speed enforcement programs,within certain restrictions and limitations; and WHEREAS, to address the public safety concerns involved in people running red lights or speeding in certain speed zones, including school zones, the City of Auburn Is interested in employing such programs; and WHEREAS, the City of Auburn has solicited proposals from vendors involved in the programs nationwide and has received and reviewed those proposals and has developed a contract with the selected service provider for such services; and WHEREAS, it is in the best interest of the City and It is appropriate for the City to enter into that contract to utilize the services for photo red light and mobile speed enforcement programs. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY,WASHINGTON, HEREBY RESOLVES as follows: Resolution No. 3949 November 29, 2005 Page 1 DI.G Page 205 of 249 Section 1. The Mayor of the City of Auburn and the Auburn City Clerk are hereby authorized to execute an Agreement between the City of Auburn and Redflex Traffic Systems, Inc. for photo red light and mobile speed enforcement programs which agreement shall be in substantial conformity with the Agreement a copy of which is attached hereto, marked as Exhibit "A" and incorporated herein by this reference. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and affect upon passage and signatures hereon. DATED and SIGNED this Sit`day of e c s41n ' c IC 2005• C OF AUB N L7 00 ER B. LEWIS Mayor Attest: a 'tQ(f Darn a E. Daskam City Clerk Resolution No. 3949 November 29, 2005 Page 2 DI.G Page 206 of 249 App r a as to F rm: 1 fel B. Hei City Attorney Resolution No, 3949 November 29, 2005 Page 3 DI.G Page 207 of 249 r AGREEMENT BETWEEN THE CITY OF AUBURN AND REDFLEX TRAFFIC SYSTEMS, INC. FOR AN EXCLUSIVE PHOTO RED LIGHT AND MOBILE SPEED ENFORCEMENT PROGRAM This Agreement(this "ne ") is made as of this(la day of December, 2005 by and between Redflex Traffic Systems, Inc. with offices at 6047 Bristol Parkway 1" Floor, Culver City, California 90230 ("$gdflex"), and The City of Auburn a municipal corporation, with offices at (25 West Main Street, Auburn, Washington 98001) (the Custom er I). RECITALS WHEREAS, Redflex has exclusive knowledge, possession and ownership of certain equipment, licenses, applications, and citation processes related to digital photo red light enforcement systems;and WHEREAS, the Customer desires to engage the services of Redflex to provide certain equipment, processes and back office services so that sworn peace officers of the Customer are able to monitor, identify and enforce red light running violations;and WHEREAS, it is a mutual objective of both Redflex and the Customer to reduce the incidence of vehicle collisions at the traffic intersections and city streets that will be monitored pursuant to the terms of this Agreement. NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows: AGREEMENT 1. In this Agreement, the words and phrases below shall have the following meanings: 1.I. "Authorized Officer" means the Law Enforcement Project Manager and/or such other individual(s)as the Customer shall designate to review Potential Violations and to authorize the Issuance of Citations with respect thereto, and in any event, a sworn peace officer or a qualified employee of the City of Auburn . I.2. "_Authorized Violation" means each Potential Violation in the Violation Data for which authorization to issue a citation in the form of an Electronic Signature is i given by the Authorized Officer by using the Redflex System. 1.3. " i tion' means the notice of a Violation, which is mailed or otherwise delivered by Redflex to the violator on the appropriate Enforcement Documentation in respect of each Authorized Violation. 1.4. "Confidential or Private Information"means,to the extent permitted by law,with respect to any Person, any information,matter or thing of a secret,confidential or private nature, whether or not so labeled,which is connected with such Person's business or methods of operation or concerning any of such Person's suppliers, licensors, licensees, customers or others with whom such Person has a business relationship, and which has current or potential value to such Person or the Exhibit A 1 Resolution No.3949 DI.G Page 208 of 249 1 unauthorized disclosure of which could be detrimental to such Person, including but not limited to: 1.4.1. Matters of a business nature, including but not limited to information relating to development plans, costs, finances, marketing plans, data, procedures, business opportunities,marketing methods,plans and strategies, the costs of construction, installation, materials or components, the prices such Person obtains or has obtained from its clients or customers, or at which such Person sells or has sold its services; and 1.4.2. Matters of a technical nature, including but not limited to product infonnation, trade secrets, know-how, formulae, innovations, inventions, devices,discoveries,techniques, formats, processes,methods,specifications, designs,patterns,schematics,data, access or security codes, compilations of information, test results and research and development projects. For purposes of this Agreement,the term "trade secrets"shall mean the broadest and most inclusive interpretation of trade secrets. 1.4.3. Notwithstanding the foregoing, Confidential Information will not include information that: (i)was generally available to the public or otherwise part of the public domain at the time of its disclosure, (ii)became generally available to the public or otherwise part of the public domain after its disclosure and other than through any act or omission by any party hereto in breach of this Agreement, (iii)was subsequently lawfully disclosed to the disclosing party by a person other than a party hereto, (iv)was required by a court of competent jurisdiction to be described, or (v) was required by applicable state law to be described. 1.5. "Designated Intersection Approaches" means the Intersection Approaches set forth on Exhibit A attached hereto, and such additional Intersection Approaches as Redflex and the Customer shall mutually agree from time to time. 1.6. "Desisnated Fixed Speed.._ " means the identified School Zones set forth for the purposes of fixed speed enforcement, as Redflex and the Customer shall mutually agree 1.7. "Electronic Si ,m a Pure" means the method through which the Authorized Officer indicates his or her approval of the issuance of a Citation in respect of a Potential Violation using the Redflex System. 1.8. "Enforcement Documentation" means the necessary and appropriate documentation related to the Photo Enforcement Program, including but not limited to warning letters,citation notices(using the specifications of the Judicial Council and the City, a numbering sequence for use or) all citation notices (in accordance with applicable court rules), instructions to accompany each issued Citation (including in such instructions a description of basic court procedures, payment options and information regarding the viewing of images and data collected by the Redflex System), chain of custody records, criteria regarding operational policies for processing Citations (including with respect to coordinating with the Department of Motor Vehicles), and technical support documentation for applicable court and judicial officers . 1.9. "Equipm nt" means any and all cameras, sensors, equipment, components, products, software and other tangible and intangible property relating to the Exhibit A 2 Resolution No.3949 DI.G Page 209 of 249 C Redflex System(s), including but not limited to all camera systems, housings, radar units severs and lm les. 1.10.Fine" means a monetary sum assessed for Citation, including but not limited to bail forfeitures,but excluding suspended fines. 1.11. "Governmental Authority" means any domestic or foreign government, governmental authority, court, tribunal, agency or other regulatory, administrative or judicial agency, commission or organization, and any subdivision,branch or department of any of the foregoing. 1.12. "Installation Date of the Photo Red Light Program" means the date on which Redflex completes die construction and installation of at least one (1) Intersection Approach in accordance with the tenns of this Agreement so that such Intersection Approach is operational for the purposes of functioning with the Redlight Photo Enforcement Program. 1,13. of Mobile Photo Speed Program" means the date on which Redflex completes the construction and installation of at least one mobile unit in accordance with the terms of this Agreement so that such mobile speed unit is operational for the purposes of functioning with the Speed Photo Enforcement Program 1.14.Intellectual Propert y!" means, with respect to any Person, any and all now known or hereafter known tangible and intangible (a)rights associated with works of authorship throughout the world, including but not limited to copyrights, moral rights and mask-works, (b) trademark and trade name rights and similar rights, (c) trade secrets rights, (d) patents, designs, algorithms and other industrial property rights, (e) all other intellectual and industrial property rights (of every kind and nature throughout the universe and however designated), whether arising by operation of law, contract, license, or otherwise, and (f) all registrations, initial applications, renewals, extensions, continuations, divisions or reissues hereof now or hereafter in force(including any rights in any of the foregoing),of such Person. 1.15. "Intersection Approach" means up to four (4) lanes of traffic moving towards an intersection from one direction. The lanes shall be contiguous from the curb (e.g., northbound, southbound, eastbound or westbound) on which at least one(1) system has been installed by Redflex for the purposes of facilitating Redlight Photo Enforcement by the Customer. 1.16.Operational Period" means the period of time during the Term, commencing on the Installation Date, during which the Photo Enforcement Program is functional in order to permit the identification and prosecution of Violations at the Designated City Streets, School Zones and Intersection Approaches by a sworn peace officer of the Customer and the issuance of Citations for such approved Violations using the Redflex System. 1.17. "Person" means a natural individual, company, Governmental Authority, partnership, firm, corporation,legal entity or other business association. 1.18. "Police Project Manager" means the project manager appointed by the Customer in accordance with this Agreement, which shall be a sworn peace officer and shall be responsible for overseeing the installation of the Intersection Approaches, the deployment of the mobile speed units and the implementation of Exhibit A 3 Resolution No.3949 I DI.G Page 210 of 249 s the Photo Enforcement Program, and which manager shall have the power and authority to make management decisions relating to the Customer's obligations pursuant to this Agreement, including but not limited to change order authorizations, subject to any limitations set forth in the Customer's charter or other organizational documents of the Customer or by the city counsel or other governing body of the Customer. 1.19.Potential Violation" means, with respect to any motor vehicle passing through a Designated City Street and/or Intersection Approach,the data collected by the Redflex System with respect to such motor vehicle, which data shall be processed by the Redflex System for the purposes of allowing the Authorized Officer to review such data and determine whether a Violation has occurred. 1.20. oarietn Property" means, with respect to any Person, any written or tangible property owned or used by such Person in connection with such Person's business,whether or not such property is copyrightable or also qualifies as Confidential Information, including without limitation products, samples, equipment, files, lists, books, notebooks, records, documents, memoranda, reports, patterns, schematics, compilations, designs, drawings, data, test results, contracts, agreements, literature, correspondence, spread sheets, computer programs and software, computer print outs, other written and graphic records and the like,whether originals, copies,duplicates or summaries thereof, affecting or relating to the business of such Person, financial statements, budgets, projections and invoices. 1.21. "Redflex Marks"means all trademarks registered in the name of Redflex or any of its affiliates,such other trademarks as are used by Redflex or any of its affiliates on or in relation to Photo Enforcement at any time during the Term this Agreement,service marks,trade names, logos, brands and other marks owned by i Redflex,and all modifications or adaptations of any of the foregoing, 1.22. "Redflex Project Managex I means the project manager appointed by Redflex in accordance with this Agreement, which project manager shall initially be Joe Bernard or such person as Redflex shall designate by providing written notice thereof to the Customer from time to time, who shall be responsible for overseeing the construction and installation of the Designated Intersection Approaches and the implementation the Mobile Speed Enforcement Program, and who shall have the power and authority to make management decisions relating to Redflex's obligations pursuant to this Agreement, including but not limited to change-order authorizations. 1.23. "Redflex Photo Red Light System" means, collectively, the SmartCamT"' System, the SmartOpsTM System, the Redlight Photo Enforcement Program, and all of the other equipment, applications, back office processes and digital red light traffic enforcement cameras, sensors, components, products, software and other tangible and intangible property relating thereto. 1.24. "Photo Red Light Enforcement Program"means the process by which the monitoring, identification and enforcement of Violations is facilitated by the use of certain equipment, applications and back office processes of Redflex, including but not limited to cameras, flashes, central processing units, signal controller interfaces and detectors (whether loop, radar or video loop) which, Exhibit A 4 Resolution No.3949 DI.G Page 211 of 249 collectively, are capable of measuring Violations and recording such Violation data in the form of photographic images of motor vehicles. 1.25. "Photo Redlighl Violation Criteria" means the standards and criteria by which Potential Violations will be evaluated by sworn peace officers of the Customer, which standards and criteria shall include, but are not limited to, the duration of time that a traffic light must remain red prior to a Violation being deemed to have occurred, and the location(s) in an intersection which a motor vehicle must pass during a red light signal prior to being deemed to have committed a Violation, all of which shall be in compliance with all applicable laws,rules and regulations of Governmental Authorities. 1.26. "Redflex Photo Speed System" means, collectively, the SmartCamTM System,the SmartOpsTM System, the Photo Speed Enforcement Program, and all of the other equipment, applications, back office processes and digital speed traffic enforcement cameras, radar units, components, products, software and other tangible and intangible property relating thereto. 1,27. "Photo Speed Enforcer not Proms" means the process by which the monitoring, identification and enforcement of Violations is facilitated by the use of certain equipment, applications and back office processes of Redflex, including but not limited to cameras, flashes, central processing units, interfaces and detectors which, collectively, are capable of measuring Violations and recording such Violation data in the form of photographic images of motor vehicles. 1.28. "Photo Speed Violation Criteria" means the standards and criteria by which Potential Violations will be evaluated by sworn police officers of the Customer, which standards and criteria shall include, but are not limited to, the vehicle speed, the location(s)in which a motor vehicle must exceed posted speed limits prior to being deemed to have committed a Violation, all of which shall be in compliance with all applicable laws, rules and regulations of Governmental Authorities. 1.29. "SmartCarnTM System" means the proprietary digital redlight photo enforcement system of Redflex relating to the Photo Red Light Enforcement Program. 1.30. "SmartOpsTM System" means the proprietary back-office processes of Redflex relating to the Photo Red Light Enforcement Program. 1.31. "SmartSeetl!TM System" means the proprietary digital video camera unit, hardware and software required for providing supplemental violation data. 1.32. "Traffic Signal Controller Boxes" means the signal controller interface and detection system, including but not limited to the radar, video detection system,or induction loops used for normal signal operations not used for Redflex operation, as the case may be. 1.33.Violation' means any traffic violation contrary to the terms of the Vehicle Code or any applicable rule, regulation or law of any other Governmental Authority, including but not limited to operating a motor vehicle contrary to traffic signals, and operating a motor vehicle without displaying a valid license plate or registration. Exhibit A 5 Resolution No.3949 DI.G Page 212 of 249 1.34. "Violations Data"means the images and other Violations data gathered by the Redflex System at the Designated City Streets and/or Intersection Approaches, 2. TERM. The tenn of this Agreement shall commence as of the date hereof and shall continue for a period of three(3)years after the Installation Date(the"Initial Term"). The Customer shall have the right, but not the obligation, to extend the term of this Agreement for up to two (2)additional consecutive two (2)year periods following the expiration of the Initial Term (each, a "Renewal Term" and collectively with the „ Initial Term,the`enn"). The Customer may exercise the right to extend the term of this Agreement for a Renewal Term by providing written notice to Redflex not less ri than thirty(30) days prior to the last day of the Initial Term or the Renewal Term, as the case may be. 3. SERVICES. Redflex shall provide the Photo Red Light and Speed Enforcement Program to the Customer, in each case in accordance with the terms and provisions set forth in this Agreement. 3.1. INSTALL ION. With respect to the conshuction and installation of the Redflex System at the Designated Intersection Approaches, the Customer and Redflex shall have the respective rights and obligations set forth on Exhibit B attached hereto. 3.2. MA134TENANCE. With respect to the maintenance of the Redflex System at the Designated Intersection Approaches and the Mobile Speed Units, the Customer and Redflex shall have the respective rights and obligations set forth on Exhibit C attached hereto. 3.3. VIOLATION PROCESSING. During the Operational Period, Violations shall be processed as follows: 3.3.1. All Violations Data shall be stored on the Redflex System and will comply with the State of Washington's records retentions laws and will be provided to the Customer on a recordable CD format upon request; 3.3.2. The Redflex System shall process Violations Data gathered from the Designated City Streets and/or Intersection Approaches into a format capable of review by the Authorized Officer via the Redflex System; 3.3.3. The Redflex System shall be accessible by the Authorized Officer through a virtual private network in encrypted format by use of a confidential password on any computer equipped with a high-speed internet connection and a web browser; 3.3.4. Redflex shall provide the Authorized Officer with access to the Redflex System for the purposes of reviewing the pre-processed Violations Data within 5 days of gathering the Violation Data from the applicable Designated City Streets and/or Intersection Approaches,however,should the Customer suffer from operational issues resulting from this 5 day period, both parties will meet,discuss and implement a mutually agreed to operating practice that will alleviate the operational issue; 3.3.5. The Customer shall cause the Authorized Officer to review the Violations Data and to determine whether a citation shall be issued with respect to each Exhibit A 6 Resolutim No.3949 DI.G Page 213 of 249 Potential Violation captured within such Violation Data, and transmit each such determination in the form of an Electronic Signature to Redflex using the software or other applications or procedures provided by Redflex on the Redflex System for such purpose, and REDFLEX HEREBY ACKNOWLEDGES AND AGREES THAT THE DECISION TO ISSUE A CITATION SHALL BE THE SOLE, UNILATERAL AND EXCLUSIVE DECISION OF THE AUTHORIZED OFFICER AND SHALL BE MADE SOLE DISCRETION AINSUCHAUTHORIZEDOFFICER'S CITATION DECISION), AND IN NO EVENT SHALL REDFLEX HAVE THE ABILITY OR AUTHORIZATION TO MAKE A CITATION DECISION; 3.3.6. With respect to each Authorized Violation, Redflex shall print and mail a Citation within four (4) days after Redflex's receipt of such authorization; rovi , i vever, during the Warning Period, warning violation notices shall be issued in respect of all Authorized Violations; 3.33. Redflex shall provide a toll-free telephone number for the purposes of answering citizen inquiries 3.3.8. Redflex shall permit the Authorized Officer to generate monthly reports using the Redflex Standard Report System. 3.3.9. Upon Redflex's receipt of a written request from the Customer and in shall provide, without cost to theadditiontotheStandardReports, Red flex Customer, reports regarding the processing and issuance of Citations, the maintenance and downtime records of the Designated Intersection Approaches and the functionality of the Redflex System with respect thereto to the Customer in such format and for such periods as the Customer may reasonably request; provido, howgve r, Redflex shall not be obligated to provide in excess of six (6) such reports in any given twelve (12) month period without cost to the Customer; 3.3.10.Upon the Customer's receipt of a written request from Redflex, the Customer shall provide, without cost to Redflex, reports regarding the prosecution of Citations and the collection of fines, fees and other monies in respect thereof in such format and for such periods as Redflex may reasonably request; provid , how, the Customer shall not be obligated to provide in excess of six (6) such reports in any given twelve (12) month period without cost to Redflex; 3.3.11.Upon Redflex's receipt of a written request from the Customer at least fourteen (7) calendar days in advance of court proceeding, Redflex shall provide expert witnesses for use by the Customer in prosecuting Violations; provided, however, the Customer shall use reasonable best efforts to seek judicial notice in lieu of requiring Redflex to provide such expert witnesses; and 3.3.12. During the term of this agreement and any extensions, Redflex shall provide personnel to act as expert witnesses in any court where such testimony is germane on behalf of the Customer with respect to the Photo Enforcement Program. In addition to the above, during the term of this agreement and any extensions, and as requested by the Customer, Redflex Exhibit n 7 Resolution No.3949 DI.G Page 214 of 249 shall provide such training to Police personnel as shall be reasonably necessary in order to allow such personnel to act as expert witnesses on behalf of the Customer with respect to the Photo Enforcement Program, 3.4. PROSECUTION AND COLLECTION; COMPENSATION. The Customer shall diligently prosecute,within its discretion,Citations and the collection of all Fines in respect thereof, and Redflex shall have the right to receive, and the Customer shall be obligated to pay, the compensation set forth on Exhibit D attached hereto. 3.5. OTHER RIGHTS AND OBLIGATIONS. During the term hereof and any extensions, in addition to all of the other rights and obligations set forth in this Agreement, Redflex and the Customer shall have the respective rights and obligations set forth on Exhibit E attached hereto. 3.6. CHANGE ORDERS. The Customer may from time to time request changes to the work required to be performed or the addition of products or services to those required pursuant to the terms of this Agreement by providing written notice thereof to Redflex, setting forth in reasonable detail the proposed changes (a Change Order Notice"). Upon Redflex's receipt of a Change Order Notice, Redflex shall deliver a written statement describing the effect, if any, the proposed changes would have on the pricing terms set forth in Exhibit D (the Change Order Proposal'), which Change Order Proposal shall include (i) a detailed breakdown of the charge and schedule effects, (ii) a description of any resulting changes to the specifications and obligations of the parties, (iii) a schedule for the delivery and other performance obligations, and (iv) any other information relating to the proposed changes reasonably requested by the Customer. Following the Customer's receipt of the Change Order Proposal, the parties shall negotiate in good faith and agree to a plan and schedule for implementation of the proposed changes, the time, manner and amount of payment or price increases or decreases, as the case may be, and any other matters relating to the proposed changes; REovided, however, in the event that any proposed change involves only the addition of equipment or services to the existing Designated Intersection Approaches, Designated City Vehicles, or the addition of Intersection Approaches to be covered by the terms of this Agreement, to the maximum extent applicable, the pricing terms set forth in Exhibit D shall govern. Any failure of the parties to reach agreement with respect to any of the foregoing as a result of any proposed changes shall not be deemed to be a breach of this Agreement, and any disagreement shall be resolved in accordance with Section 10. 4. License; Reservation of Rights. 4.1. License. Subject to the terms and conditions of this Agreement, Redflex hereby grants the Customer, and the Customer hereby accepts from Redflex upon the terms and conditions herein specified, a non-exclusive, non-transferable license during the Term of this Agreement to: (a) solely within the City of Auburn access and use the Redflex System for the sole purpose of reviewing Potential Violations and authorizing the issuance of Citations pursuant to the terms of this Agreement, and to print copies of any content posted on the Redflex System in connection therewith, (b) disclose to the public (including outside of the City of Exhibit A S Resolution No.3949 DI.G Page 215 of 249 Auburn that Redflex is providing services to the Customer in connection with Photo Red Light Enforcement Program pursuant to the ternis of this Agreement, and(c) use and display the Redflex Marks on or in marketing, public awareness or education, or other publications or materials relating to-the Photo Red Light Enforcement Program, so long as any and all such publications or materials are approved in advance by Redflex. 4.2. RESERYATIQN OF RIGHTS. The Customer hereby acknowledges and agrees that: (a) Redflex is the sole and exclusive owner of the Redflex System, the Redflex Marks, all Intellectual Property arising from or relating to the Redflex System, and any and all related Equipment, (b) the Customer neither has nor makes any claim to any right, title or interest in any of the foregoing, except as specifically granted or authorized under this Agreement, and(c)by reason of the exercise of any such rights or interests of Customer pursuant to this Agreement, the Customer shall gain no additional right,title or interest therein. 4.3. RESTRICTED USE. The Customer hereby covenants and agrees that it shall not a) make any modifications to the Redflex System, including but not limited to any Equipment, (b) alter, remove or tamper with any Redflex Marks, (c)use any of the Redflex Marks in any way which might prejudice their distinctiveness, validity or the goodwill of Redflex therein,(d)use any trademarks or other marks other than the Redflex Marks in connection with the Customer's use of the Redflex System pursuant to the terns of this Agreement without first obtaining the prior consent of Redflex,or(e)disassemble,de-compile or otherwise perfoim any type of reverse engineering to the Redflex System, the Redflex System, including but not limited to any Equipment, or to any, Intellectual Property or Proprietary Property of Redflex, or cause any other Person to do any of the foregoing. 4.4. PROTECTION OF RIGHTS. Redflex shall have the right to take whatever action it deems necessary or desirable to remedy or prevent the infringement of any Intellectual Property of Redflex, including without limitation the filing of applications to register as trademarks in any jurisdiction any of the Redflex Marks, the filing of patent application for any of the Intellectual Property of Redflex, and making any other applications or filings with appropriate Governmental Authorities. The Customer shall not take any action to remedy or prevent such infringing activities, and shall not in its own name make any registrations or filings with respect to any of the Redflex Marks or the Intellectual Property of Redflex without the prior written consent of Redflex, which consent shall not be unreasonably withheld. 4.5. INFRINGEMENT. The Customer shall use its reasonable best efforts to give Redflex prompt notice of any activities or threatened activities of any Person of which it becomes aware that infringes or violates the Redflex Marks or any of Redflex's Intellectual Property or that constitute a misappropriation of trade secrets or act of unfair competition that might dilute, damage or destroy any of the Redflex Marks or any other Intellectual Property of Redflex. Redflex shall have the exclusive right, but not the obligation, to take action to enforce such rights and to make settlements with respect thereto. In the event that Redflex commences any enforcement action under this Section 4.5, then the Customer Exhibit A 9 Resolution No.3949 DI.G Page 216 of 249 shall render to Redflex such reasonable cooperation and assistance as is reasonably requested by Redflex,and Redflex.shall be entitled to any damages or other monetary amount that might be awarded after deduction of actual costs; provided, that Redflex shall reimburse the Customer for any reasonable costs incurred in providing such cooperation and assistance. 4.6. INFRINGE. The Customer shall give Redflex prompt written notice of any action or claim known to the Customer, whether threatened or pending, against the Customer alleging that the Redflex Marks, or any other Intellectual Property of Redflex, infringes or violates any patent, trademark, copyright, trade secret or other Intellectual Property of any other Person, and the Customer shall render to Redflex such reasonable cooperation and assistance as is reasonably requested by Redflex in the defense thereof; provided, that Redflex shall reimburse the Customer for any reasonable costs incurred in providing such cooperation and assistance. If such a claim is made and Redflex. determiiies, in the exercise of its sole discretion, that an infringement may exist, Redflex shall have the right, but not the obligation, to procure for the Customer the right to keep using the allegedly infringing items, modify them to avoid the alleged infringement or replace them with non-infringing items. 5. Representations and Warranties. 5.1. Redflex Representations and Warranties. 5.1.1. A thori . Redflex hereby warrants and represents that it has all right, power and authority to execute and deliver this Agreement and perform its obligations hereunder. 5.1.2. Professional Services. Redflex hereby warrants and represents that any and all services provided by Redflex. pursuant to this Agreement shall be performed in a professional and workmanlike manner and, with respect to the installation of the Redflex System, subject to applicable law, in compliance with all specifications provided to Redflex by the Customer. 5.2. Customer Representations and Warranties 5.2.1. Authority. The Customer hereby warrants and represents that it has all right, power and authority to execute and deliver this Agreement and perform its obligations hereunder. 5.2,2. Professional Services, The Customer hereby warrants and represents that any and all services provided by the Customer pursuant to this Agreement shall be performed in a professional and workmanlike manner. 53. LIMITED WARRANTIES. EXCEPT AS OTHERWISE PROVIDED IN THIS AGREEMENT, REDFLEX MAKES NO WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDINC; BUT NOT LIMYI'ED TO, THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,WITH RESPECT TO THE REDFLEX SYSTEM OR ANY RELATED EQUIPMENT OR WITH RESPECT TO THE RESULTS OF THE CUSTOMER'S USE OF ANY OF THE FOREGOING. NOTWITHSTANDING ANYTHING TO THE CONTRARY SET FORTH HEREIN, REDFLEX DOES NOT WARRANT THAT ANY OF THE DESIGNATED INTERSECTION APPROACHES OR THE REDFLEX SYSTEM WILL OPERATE IN THE WAY THE CUSTOMER SELECTS FOR Exhibit A 10 Resolution No.3949 DI.G Page 217 of 249 USE, OR THAT THE OPERATION OR USE THEREOF WILL 13E UNINTERRUPTED. THE CUSTOMER HEREBY ACKNOWLEDGES THAT THE REDFLEX SYSTEM MAY MALFUNCTION FROM TIME TO TIME, AND SUBJECT TO THE TERMS OF THIS AGREEMENT,REDFLEX SHALL DILIGENTLY ENDEAVOR TO CORRECT ANY SUCH MALFUNCTION IN A TIMELY MANNER. 6. Termination, 6.1. TERMINATION FOR CAUSE, Either party shall have the right to terminate this Agreement immediately by written notice to the other if(i) state statutes are amended to prohibit or substantially change the operation of photo red light enforcement systems;(ii)any court having jurisdiction over City rules,or state or federal statute declares, that results from the Redflex System of photo red light enforcement are inadmissible in evidence or otherwise unenforceable; or(iii) the other party commits any material breach of any of the provisions of this Agreement. Which aforementioned causes for termination (section 6.1) are not remedied within thirty(30)calendar days (or within such other time period as the Customer and Redflex shall mutually agree, which agreement shall not be unreasonably withheld or delayed) after written notice from the non-breaching party setting forth in reasonable detail the events which caused the breach. 6.2. The rights to terminate this Agreement given in this Section 6.1 shall be without prejudice to any other right or remedy of either party with respect to the breach concerned(if any)or any other breach of this Agreement. 6.3. PROCEDURES UPON TERMINATION. The termination of this Agreement shall not relive either party of any liability that accrued prior to such termination. Except as set forth in this Section 6.3,upon the termination of this Agreement,all of the provisions of this Agreement shall terminate and: 6.3.1. Redflex shall (i) immediately cease to provide services; including but not limited to work in connection with the construction or installation activities and services in connection with the Photo Red Light Enforcement Program, ii)promptly deliver to the Customer any and all Proprietary Property of the Customer provided to Redflex pursuant to this Agreement, (iii) promptly deliver to the Customer a final report to the Customer regarding the collection of data and the issuance of Citations in such format and for such periods as the Customer may reasonably request, and which final report Redflex shall update or supplement from time to time when and if additional data or information becomes available, (iv) promptly deliver to Customer a final invoice stating all fees and charges properly owed by Customer to Redflex for work performed and Citations issued by Redflex prior to the termination, and (v) continue to provide such assistance as the Customer may reasonably request from time to time in connection with prosecuting and enforcing Citations issued prior to the termination of this Agreement. 6.3.2. The Customer shall (i) immediately cease using the Photo Red Light Enforcement Program, accessing the Redflex System and using any other Intellectual Property of Redflex, (ii)promptly deliver to Redflex any and all I Exhibit A 1] Resolution No.3949 DI.G Page 218 of 249 Proprietary Property of Redflex provided to the Customer pursuant to this Agreement, and (iii) promptly pay any and all fees, charges and amounts properly owed by Customer to Redflex for work performed and Citations issued by Redflex prior to the termination. 6.3.3. Unless the Customer and Redflex have agreed to enter into a new agreement relating to the Photo Red Light Enforcement Program or have agreed to extend the Term of this Agreement, Redflex shall remove any and all Equipment or other materials of Redflex installed in connection with Redflex's performance of its obligations under this Agreement,including but not limited to housings, poles and camera systems, and Redflex shall restore the Designated City Vehicles and Designated Intersection Approaches to substantially the same condition such Designated Intersection Approaches were in immediately prior to this Agreement. 6.4. SURY . Notwithstanding the foregoing, the definitions and each of the following shall survive the termination of this Agreement: (a) Sections 4.2 Reservation of Rights), 5.1 (Redflex Representations and Warranties), 5.2 Customer Representations and Warranties), 5.3 (Limited Warranty), 7 Confidentiality), 8 (Indemnification and Liability), 9 (Notices), 10 (Dispute Resolution), 11.1 (Assignment), 11.17 (Applicable Law), 11.16 (Injunctive Relief; Specific Performance) and 11.18 (Jurisdiction and Venue), and (b) those provisions, and the rights and obligations therein, set forth in this Agreement which either by their terms state, or evidence the intent of the parties, that the provisions survive the expiration or termination of the Agreement, or must survive to give effect to the provisions of this Agreement. 7. CONFIDENTIALITY. During the term of this Agreement and for a period of three 3)years thereafter, neither party shall disclose to any third person,or use for itself in any way for pecuniary gain, any Confidential Information learned from the other party during the course of the negotiations for this Agreement or during the Term of this Agreement, except as provided herein below. Upon termination of this Agreement, each party shall return to the other all tangible Confidential Information of such party. Each party shall retain in confidence and not disclose to any third party any Confidential Information without the other party's express written consent, except (a) to its employees who are reasonably required to have the Confidential Information, -(b) to its agents, representatives, attorneys and other professional advisors that have a need to know such Confidential Information, provided that such parties undertake in writing(or are otherwise bound by rules of professional conduct) to keep such information strictly confidential, and (c) pursuant to, and to the extent of, a request or order by any Governmental Authority, or a request a by any person, entity or agency entitled to such information by law, including laws relating to public records. 8. Indemnification and Liability. 8.1. Indemnification by Redflex. Subject to Section 8.3, Redflex hereby agrees to defend and indemnify the Customer and its affiliates, shareholders or other interest holders, managers, officers,directors, employees, agents,representatives and successors, permitted assignees and each of their affiliates, and all persons acting by, through,under or in concert with them, or any of them (individually a Exhibit A 12 Resolution No.3949 DI.G Page 219 of 249 Ccyy+' Y VOaCs',` pf'""' qaQs V iv. Al- t o o O cn O 0 O x 0 0 0 0 v y O O o C3 . O v y - p s > . 0 w >, a o p Q C U> 1 Q U as 0 O cc . 0 3 } 0 Z 0 Q b D- O C w s - a &. i 4 a, r 04 0 > OaC i r .° ^ o a. c m = 0 0 cz c UO o o cc o o w b v CD - O f, O • a m O 0 v" O c', O ' A C VO U Z5 0 a) U y ccGOy - vy ar3T CQ yp0. b wG0H.yC«.s ^ iyv41 • p0. V .. s-+'+ wU V>cC,. pCOV ~ L^ ° mcC r.ps r U _ T p Oc Y 0- Sc3 u 0.y. . V>.!• OQt•. sy.. " . aiO""S yCOyy UCOO U 0 4. W y v 04 U 0 cf y Rr O y v O cl W p 4 4-, O Q w A V 0 O C OD y O V 0 O O pp uj q 010° V ' R > c 4 VO r W .— U i. O ° C to h O h p i O v O O " L) o y Up . L = pO s:O U p y o f a! cd 0 xNUU' i U b, 0 yC R . CC 0 C y s. «. w 0 O y 4 ti U h - T d, cs S O L" , W W ,« ^,,+=' . y-. c• 00 V. w O q y a . 0 . >, cs 3 ; a^ v C Z7 ( 0 0 - $ z • o n ° >, 0 - Gr ' x U + ++ ¢ . > ^ ., O N ' G> c c,, O 0 O 03 t. p '+ c,, o y c3 ' b" > O U V . 37 C/ s. ° y - ,/ is 01 r y Q .. C e ..+ M p Q W V O U O x V i yl ysa. d Px. 0 co y b o o 0 > 6 at x p 0 O o r a to w wo acl) a w4W1 4 o. n C * 4 0 Q 0 ' 0 04 r 0 ti A CL O p x W s. a p s. ro U o >' 0 y o, O o . c - = O W U 0 ui v y t ( O 79 cK 0 . 9 0 004 pcB, W i 0 ° OD c ° cyys O O O 0 „ O C i R' N . o y' 0 0 0 vi y • vi ' a3 as V es Q.. T T O . 01- p y Q 03 t2. y V O > A ' O m O O CC V Um 0afJ.. 7O•. ^ o. of c; Ra fa y- •> m0 } w y C 00 V O V O ca 0 C10 g a T^ U N O 0. v t . b 4. pvs O E s U ti U U . 2 04 . o tL O O a'q m N M o o6 06 s wa DI.G Page 220 of 249 or increased Losses or other actual prejudice directly caused by such failure. The Indemnifying Party shall have the right to choose counsel to defend such Claim subject to the approval of such counsel by the Indemnified Party, which approval shall not be unreasonably withheld, conditioned or delayed), and to control, compromise and settle such Claim, and the Indemnified Party shall have the right to participate in the defense at its sole expense;provided, however, the Indemnified Party shall have the right to take over the control of the defense or settlement of such Claim at any time if the Indemnified Party irrevocably waives all rights to indemnification from and by the Indemnifying Party. The Indemnifying Party and the Indemnified Party shall cooperate in the defense or settlement of any Claim, and no party shall have the right enter into any settlement agreement that materially affects the other party's material rights or material interests without such party's prior written consent, which consent will not be unreasonably withheld or delayed. 8.4. LIMITED- LIABILITY. Notwithstanding anything to the contrary in this Agreement, neither party shall be liable to the other, by reason of any representation or express or implied warranty, condition or other term or any duty at common or civil law, for any indirect, incidental, special, lost profits or consequential damages, however caused and on any theory of liability arising out of or relating to this Agreement. 9. ON TICES. Any notices to be given hereunder shall be in writing, and shall be deemed to have been given(a)upon delivery, if delivered by hand, (b) three(3)days after being mailed first class, certified mail, return receipt requested, postage and registry fees prepaid, or (c) one Business Day after being delivered to a reputable overnight courier service,excluding the U.S.Postal Service, prepaid,marked for next day delivery, if the courier service obtains a signature acknowledging receipt, in each case addressed or sent to such party as follows: 9.1. Notices to Redflex: Redflex Traffic Systems, Inc. 15020 North 74°i Street Scottsdale,AZ 85260 Attention: Ms. Karen Finley Facsimile: (480)607-5552 9.2. Notices to the Customer: City of Aubum 340 East Main Street Auburn, WA 98002 Attention: Commander Greg Wood Facsimile: (253) 931-5108 Exhibit A 14 j Resolution No.3949 I DI.G Page 221 of 249 10.DISPUTE RESOLUTION. Upon the occurrence of any dispute or disagreement between the parties hereto arising out of or in connection with any term or provision of this Agreement, the subject matter hereof, or the interpretation or enforcement hereof(the "Dispute"), the parties shall engage in informal, good faith discussions and attempt to resolve the Dispute. In connection therewith, upon written notice of either party,each of the parties will appoint a designated officer whose task it shall be to meet for the purpose of attempting to resolve such Dispute. The designated officers shall meet as often as the parties shall deem to be reasonably necessary. Such officers will discuss the Dispute. If the parties are unable to resolve the Dispute in accordance with this Section 10, and in the event that either of the parties concludes in good faith that amicable resolution through continued negotiation with respect to the Dispute is not reasonably likely, then the parties may mutually agree to submit to binding or nonbinding arbitration or mediation. 11.MiscelIRneous. 11.1. Assignment. Neither party may assign all or any portion of this Agreement without the prior written consent of the other,which consent shall not be unreasonably withheld or delayed; provided, however, The Customer hereby acknowledges and agrees that the execution (as outlined in Exhibit F), delivery and performance of Redflex's rights pursuant to this Agreement shalt require a significant investment by Redflex, and that in order to finance such investment, Redflex may be required to enter into certain agreements or arrangements Financing Transactions") with equipment lessors, banks, financial institutions or other similar persons or entities (each, a "Financial Institution" and collectively, "Financial Institutions"). The Customer hereby agrees that Redflex shall have the right to assign, pledge, hypothecate or otherwise transfer Transfer') its rights, or any of them, under this Agreement to any Financial Institution in connection with any Financing Transaction between Redflex and any such Financial Institution, subject to the Customer's prior written approval, which approval shall not be unreasonably withheld or delayed. The Customer further acknowledges and agrees that in the event that Redflex provides written notice to the Customer that it intends to Transfer all or any of Redflex's rights pursuant to this Agreement, and in the event that the Customer fails to provide such approval or fails to object to such Transfer within forty-five (45) business days after its receipt of such notice from Redflex, for the purposes of this Agreement, the Customer shall be deemed to have consented to and approved such Transfer by Redflex. Notwithstanding the above, this Agreement shall inure to the benefit of, and be binding upon, the parties hereto, and their respective successors or assigns. 11.2. RELATIONSHIP BETWEEN REDFLEX AND THE CUSTOMER. Nothing in this Agreement shall create, or be deemed to create, a partnership, joint venture or the relationship of principal and agent or employer and employee between the parties. The relationship between the parties shall be that of independent contractors, and nothing contained in this Agreement shall create the relationship of principal and agent or otherwise permit either party to incur any i Exhibit A 15 Resolution No.3949 DI.G Page 222 of 249 debts or liabilities or obligations on behalf of the other party(except as specifically provided herein). 11.3. AUDIT RIGHTS. Each of parties hereto shall have the right to audit to I audit the books and records of the.other party hereto (the"Audited Party") solely for the purpose of verifying the payments, if any, payable pursuant to this Agreement. Any such audit shall be conducted upon not less than forty-eight 48) hours' prior notice to the Audited Party, at mutually convenient times and during the Audited Party's normal business hours. Except as otherwise provided in this Agreement, the cost of any such audit shall be borne by the non-Audited Party. In the event any such audit establishes any underpayment of any payment payable by the Audited Party to the lion-Audited Party pursuant to this Agreement,the Audited Party shall promptly pay the amount of the shortfall, and in the event that any such audit establishes that the Audited Party has underpaid any payment by more than twenty five percent (25%) of the amount of actually owing, the cost of such audit shall be borne by the Audited Party. In the event any such audit establishes any overpayment by the Audited Party of any payment made pursuant to this Agreement,non-Audited Party shall promptly refund to the Audited Party the amount of the excess. 11.4. FORCE MAJEURE. Neither party will be liable to the other or be deemed to be in breach of this Agreement for any failure or delay in rendering performance arising out of causes beyond its reasonable control and without its fault or negligence. Such causes may include but are not limited to, acts of God or the public enemy, terrorism, significant fires, floods, earthquakes, epidemics, quarantine restrictions, strikes, freight embargoes, or Govermnental Authorities approval delays which are not caused by any act or omission by Redflex, and unusually severe weather. The party whose performance is affected agrees to notify the other promptly of the existence and nature of any delay. 11.5. ENTIRE AGREEMENT. This Agreement represents the entire Agreement between the parties, and there are no other agreements (other than invoices and purchase orders), whether written or oral, which affect its terms. This Agreement may be amended only by a subsequent written agreement signed by both parties. 11.6. SEVERABILITY. If any provision of this Agreement is held by any court or other competent authority to be void or unenforceable in whole or part, this Agreement shall continue to be valid as to the other provisions thereof and the remainder of the affected provision, Provided that if the invalidity or unenforceability prevents the Customer from being able to utilize the Redflex System, as contemplated by and provided for in this Agreement, the Customer shall have the right to terminate this Agreement forthwith. 11.7. WAIVER. Any waiver by either party of a breach of any provision of this Agreement shall not be considered as a waiver of any subsequent breach of the same or any other provision thereof. 11.$. CONSTRUCTION Except as expressly otherwise provided in this Agreement, this Agreement shall be construed as having been fully and completely negotiated and neither the Agreement nor any provision thereof shall be construed more strictly against either party. Exhibit A 16 Resolution No.3949 DI.G Page 223 of 249 I i 11.9. Bld D NGS. The headings of the sections contained in this Agreement are included herein for reference purposes only,solely for the convenience of the parties hereto, and shall not in any way be deemed to affect the meaning, interpretation or applicability of this Agreement or any tern, condition or provision hereof. 11.10. EXECUTION AND COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be deemed an original, and such counterparts together shall constitute only one instrument. Any one of such counterparts shall be sufficient for the purpose of proving the existence and terms of this Agreement, and no party shall be required to produce an original or all of such counterparts in making such proof. 11.11. COVENANT OF FURTHER ASSURANCES. All parties to this Agreement shall, upon request, perform any and all acts and execute and deliver any and all certificates, instruments and other documents that may be necessary or appropriate to carry out any of the terms, conditions and provisions hereof or to carry out the intent of this Agreement. 11.12. REMEDIES CUMULATIVE. Each and all of the several rights and remedies provided for in this Agreement shall be construed as being cumulative and no one of them shall be deemed to be exclusive of the others or of any right or remedy allowed by law or equity, and pursuit of any one remedy shall not be deemed to be an election of such remedy,or a waiver of any other remedy. 11.13. BINDING EFFECT. This Agreement shall inure to the benefit of and be binding upon all of the parties hereto and their respective executors, administrators,successors and permitted assigns. 11.14. COMPLIANCE WITH LAWS. Nothing contained in this Agreement shall be construed to require the commission of any act contrary to law, and whenever there is a conflict between any term, condition or provision of this Agreement and any present or future statute, law, ordinance or regulation contrary to which the parties have no legal right to contract, the latter shall prevail, but in such event the term, condition or provision of this Agreement affected shall be curtailed and limited only to the extent necessary to bring it within the requirement of the law, provided that such construction is consistent with the intent of the Parties as expressed in this Agreement. 11,l S. NO THIRD PARTYY- EN.EEIT. Nothing contained in this Agreement shall be deemed to confer any right or benefit on any Person who is not a party to this Agreement. 11.16. INJUNCTIVE RELIEF. PERFORMANCE. The parties hereby agree and acknowledge that a breach of Sections 4.1 (License), 4.3 Restricted Use) or 7 (Confidentiality) of this Agreement would result in severe i and irreparable injury to the other party, which injury could not be adequately compensated by an award of money damages, and the parties therefore agree and acknowledge that they shall be entitled to injunctive relief in the event of any breach of any material term, condition or provision of this Agreement, or to enjoin or prevent such a breach, including without limitation an action for specific performance hereof. Exhibit A 17 Resolution No.3949 I DI.G Page 224 of 249 11.17. APPLICABLE LAW. This Agreement shall be governed by and construed in all respects solely in accordance with the laws of the State of Washington,United States. 11.18. JURISDICTION AND VENUE. Any dispute arising out of or in connection with this Agreement shall be submitted to the exclusive jurisdiction and venue of the courts located in the County of King and both parties specifically agree to be bound by the jurisdiction and venue thereof. The remainder of this page is left intentionally blank) I Exhibit A 18 Resolution No.3949 DI.G Page 225 of 249 o c y cl a i H i Qw >, ca ca Yi-1 rr+W_ L O . ofl z E— cl R c U GC m a DI.G Page 226 of 249 EXHIBIT"A" Designated Intersection Approaches The contract is for the initial implementation of up to 10 intersections. Identification of enforced intersection will be based on mutual agreement between Redfiex and the Customer as warranted by community safety and traffic needs,but the aistomer reserves the right for the final approval. i i I i I i Exhibit A 20 Resolution No,3949 DI.G Page 227 of 249 EXHIBIT`B" Construction acid Installation Obligations Timeframe for Installation: Fixed Photo Red Light System Redflex will develop an implementation plan and submit said plan within 7 days of program Kick—Off to the Customer for approval. The implementation plan shall include a list of specified intersections to be installed and activated and include a detailed schedule of said installations and activations. The implementation plan shall show the first specified intersection installed and activated within forty-five (45) to sixty(GO) days from execution of this agreement. The Customer reserves the right of final approval of the intersections at which the Redflex Traffic Systems cameras will be installed and utilized. Redflex Traffic Systems will not install and/or activate the traffic cameras or system until approval of the intersections is given by the Customer. Redflex shall install the system in accordance with the schedule set forth in the implementation plan. The Customer agrees that the estimated schedule for installation and activation are subject to conditions beyond the control of Redflex and are not guaranteed. In order to provide the Customer with timely completion of the photo enforcement project Redflex Traffic Systems requires that the Customer assist with providing timely approval of required permits. The Customer acknowledges the importance of the safety program and undertakes that in order to keep the project on schedule the customer is to provide review of Redflex permit requests and all documentation within five(5)business days of first submittal, and re-submittals within two (2)business days. Redflex will also review and correct if necessary any redlines with in two (2)business days. 1. Red_flObligations,_ Redflex shall do or cause to be done each of the following (in each case,unless otherwise stated below,at Redflex's sole expense): I.I. Appoint the Redflex Project Manager and a project implementation team consisting of between one (1) and four (4) people to assist the Redflex Project Manager; 1.2. Request current "as-built" engineering drawings (electronic if available) for the Designated Intersection Approaches(the"Drawings") from the Customer; 1.3. Develop and submit to the Customer for approval construction and installation specifications for the Designated Intersection Approaches, including but not limited to specifications for all vehicle detection system and electrical connections and required traffic control plans as required; and 1.4. Seek approval from the relevant Governmental Authorities having authority or jurisdiction over the construction and installation specifications for the Designated Intersection Approaches (collectively, the "Approvals"), which will include compliance with City permit applications. 1.5. Finalize the acquisition of the Approvals; Exhibit A 21 Resolution No.3949 DI.G Page 228 of 249 1.6. Submit to the Customer a public awareness strategy for review and approval, the strategy shall include media and educational materials (the "Awareness Strategy'); 1.7. Develop the Redlight Violation Criteria in consultation with the Customer; 1.8. Develop the Enforcement Documentation for approval by the Customer, which approval shall not be unreasonably withheld; 1.9. Complete the installation and testing of all necessary Equipment, including hardware and software, at the Designated Intersection Approaches (under the supervision of the Customer); 1.10. Cause an electrical sub-contractor to complete all reasonably necessary i electrical work at the Designated Intersection Approaches in accordance with Customer approved "Construction and Installation Documents" as described in section 1.3 above, including but not limited to the installation of all related Equipment and other detection sensors, poles, cabling, telecommunications equipment, wiring, and required traffic control, which all work shall be performed in compliance with all applicable local, state and federal laws and regulations and be done under the supervision of the Customer; 1.11. Install and test the functionality of the Designated Intersection Approaches with the Redflex System and establish fully operational Violation processing capability with the Redflex System; 1.12, bnplement the use of the Redflex System at each of the Designated Intersection Approaches; 1.13. Deliver the all necessary required and program related materials and documentation in a timely manner; 1.14. Issue citation notices for Authorized Violations; 1.15. Redflex shall provide all necessary and required program and technical training onsite within the City of Auburn for (i) up to fifteen (15) personnel of the Customer, including but not limited to the persons who Customer shall appoint as Authorized Officers and other persons involved in the administration of the Redlight Photo Enforcement Program, (ii) for at least sixteen(16) hours in the aggregate, (iii) regarding the operation of the Redflex System and the Redlight Photo Enforcement Program, which training shall include training with respect to the Redflex System and its operations, strategies for presenting Violations Data in court and judicial proceedings and a review of the Enforcement Documentation, (iv) additional training will be provided to the Customer upon request, at no additional cost to the Customer and (v) annually, Redflex will work with the City and provide arrangements for the City's program director visit Redflex North American headquarters for operational audit purposes; 1.16. Interact with court and judicial personnel to address issues regarding the I implementation of the Redflex System, the development of a subpoena processing timeline that will permit the offering of Violations Data in court and i judicial proceedings, and coordination between Redflex, the Customer and juvenile court personnel; and Exhibit A 22 Resolution No.3949 DI.G Page 229 of 249 1.17. Provide reasonable public relations resources and media materials,in both printed and videohnultimedia formats, to the Customer in the event that the Customer elects to conduct a public launch of the Photo Enforcement Program. 1.18.Citation processing and issuance of citations, including re-issuance of citations as directed by the Customer 1.19. Assist the Customer in assuring that the customer's website is able to be linked to the Redflex website 1.20.Ensure that all correspondence, citations or notices sent to violators by Redflex shall include a City of Auburn return address and have a non-specific First-Class Mail U.S Postage Paid postmark; 2. CUSTOMER OBLIGATIONS. The Customer shall do or cause to be done each of the following (in each case, unless othenvise stated below, at Customer's sole expense): 2.1.1. Appoint the Police Project Manager; 2.1.2. Provide Redflex with the most current available Drawings for the Designated Intersection Approaches; 2.1.3. Notify Redflex of any known specific requirements relating to the construction and installation of the Designated Intersection Approaches or the implementation of the Photo Enforcement Program; 2.1.4. Provide assistance to Redflex in obtaining access to the records data of the Department of Licensing or other agency in Redflex's capacity as an independent contractor to the Customer; and 2.1.5. Assist Redflex in seeking the necessary permit approvals 2.1.6. Provide reasonable access to the Customer's properties and facilities in order to permit Redflex to install and test the functionality of the Designated Intersection Approaches and the Redlight Photo Enforcement Program; 2.1.7. Provide reasonable access to the personnel of the Customer and reasonable information about the specific operational requirements of such personnel for the purposes of performing training; 2.1.8. Seek approval or amendment of Awareness Strategy and provide written notice to Redflex with respect to the quantity of media and program materials (the "Materials') that the Customer will require in order to implement the Awareness Strategy during the period commencing on the date on which Redflex begins the installation of any of the Designated Intersection Approaches and ending one (1) month after the Installation Date; 2.1.9. Assist Redflex in developing the Violation Criteria; and 2.1.10.Seek approval of the Enforcement Documentation. 2.1.11.Provide facilities for on-site user training Exhibit A 23 Resolution No,3949 DI.G Page 230 of 249 Timeframe for Installation Mobile Photo Speed System Component(Optional Redflex shall provide the Customer provide a fully equipped vehicle for mobile school zone photo speed enforcement. Redflex shall use reasonable commercial efforts to acquire and configure the vehicle within the first sixty (60) days subsequent to providing in writing a formal Notice to Proceed. The Customer acknowledges that the estimated timeframe for acquisition, equipping and delivery of the vehicle are subject to conditions beyond the control of Redflex and are not guaranteed. 1. Redflex Obligations. Redflex shall do or cause to be done each of the following (in each case,unless otherwise stated below,at Redflex's sole expense): 1.1. Supply a fully equipped vehicle for mobile photo speed enforcement. 1.2. Appoint the Redflex Project Manager and a project implementation team consisting of between one (1) and four (4) people to assist the Redflex Project Manager; 1.3. Submit to the Customer a public awareness strategy for review and approval, the strategy shall include media and educational materials (the "Awareness Strategy"); 1.4. Develop the Speed Violation Criteria in consultation with the Customer; 1.5. Develop the Enforcement Documentation for approval by the Customer, which approval shall not be unreasonably withheld; 1.6. Complete the installation and testing of all necessary Equipment, including hardware and software,in the Designated Vehicle 1.7. Install and test the functionality of the Designated Vehicle with the Redflex System and establish fully operational Violation processing capability with the Redflex System; 1.8. Deliver the all necessary required and program related materials and documentation in a timely manner; 1.9. Issue citation notices for Authorized Violations; 1.10. Redflex shall provide all necessary and required program and technical training onsite within the City of Auburn for (i) up to fifteen (15) personnel of the Customer, including but not limited to the persons who Customer shall appoint as Authorized Officers and other persons involved in the administration of the Photo Speed Enforcement Program, (ii) for at least sixteen (16) hours in the aggregate, (iii) regarding the operation of the Rcdflex System and the Photo Speed Enforcement Program,which training shall include training with respect to the Redflex System and its operations, strategies for presenting Violations Data in court and judicial proceedings and a review of the Enforcement Documentation, (iv) additional training will be provided to the Customer upon request,at no additional cost to the Customer and(v)annually,Redflex will work with the City and provide arrangements for the City's program director visit Redflex North American headquarters for operational audit purposes; Exhibit A 24 Resolution No.3949 DI.G Page 231 of 249 1, 1.11. Interact with court and judicial personnel to address issues regarding the implementation of the Redflex System, the development of a subpoena processing timeline that will permit the offering of Violations Data in court and judicial proceedings, and coordination between Redflex, the Customer and juvenile court personnel;and 1.12. Provide reasonable public relations resources and media materials, in both printed and video/multimedia formats, to the Customer in the event that the Customer elects to conduct a public launch of the Photo Speed Enforcement Program. 1.13. Citation processing and issuance of citations, including re-issuance of citations as directed by the Customer 1.14, Assist the Customer in assuring that the customer's website is able to be linked to the Redflex website 1.15. Ensure that all correspondence, citations or notices sent to violators by Redflex shall include a City of Auburn return address and have a non-specific First-Class Mail US Postage Paid postmark; 2. CUSTOMER OBLIGATIONS, The Customer shall do or cause to be done each of the following (in each case, unless otherwise stated below, at Customer's sole expense): 2.1. Provide resources to deploy the vehicle at a minimum of five(5)hours per day. 2.2. Appoint the Police Project Manager; 2.3. Provide assistance to Redflex in obtaining access to the records data of the Department of Licensing or other agency in Redflex's capacity as an independent contractor to the Customer; and 2.4. Provide reasonable access to the personnel of the Customer and reasonable information about the specific operational requirements of such personnel for the purposes of performing training; 2.5. Seek approval or amendment of Awareness Strategy and provide written notice to Redflex with respect to the quantity of media and program materials (the Materials") that the Customer will require in order to implement the Awareness Strategy 2.6. Assist Redflex in developing the Violation Criteria;and 2.7. Seek approval of the Enforcement Documentation. 2.8. Provide facilities for on-site user training I Exhibit A 25 Resolulion No.3949 DI.G Page 232 of 249 Mxed Speed School Lone(Optional) Redflex will develop an selection strategy and implementation plan and submit said plan within 30 days of program Kick—Off to the Customer for approval. The implementation plan shall include a list of specified fixed speed sites to be installed and activated and include a detailed schedule of said installations and activations. The implementation plan shall show the first specified intersection installed and activated within forty-five(45) to sixty(60)days from Customer approval. The Customer reserves the right of final approval of the designated fixed speed sites at which the Redflex Traffic Systems cameras will be installed and utilized.Redflex Traffic Systems will not install and/or activate the traffic cameras or system until approval of the intersections is given by the Customer. Redflex shall install the system in accordance with the schedule set forth in the implementation plan. The Customer agrees that the estimated schedule for installation and activation are subject to conditions beyond the control of Redflex and are not guaranteed. In order to provide the Customer with timely completion of the photo enforcement project Redflex Traffic Systems requires that the Customer assist with providing timely approval of required permits. The Customer acknowledges the importance of the safety program and undertakes that in order to keep the project on schedule the customer is to provide review of Redflex permit requests and all documentation within five(5) business days of first submittal, and re-submittals within two (2) business days. Redflex will also review and correct if necessary any redlines with in two(2)business days. 1. Redflex Obli atg`ions. Redflex shall do or cause to be done each of the following (in each case,unless otherwise stated below, at Redflex's sole expense): 1.1. Appoint the Redflex Project Manager and a project implementation team consisting of between one (1) and four (4) people to assist the Redflex Project Manager; 1.2. Request engineering drawings (electronic if available) for the Designated Fixed Speed Sites(the"Drawings")from the Customer; 13. Develop and submit to the Customer for approval construction and installation specifications for the Designated Fixed Speed Sites, including but not limited to specifications for all vehicle detection system and electrical connections and required traffic control plans as required; and 1.4. Seek approval from the relevant Governmental Authorities having authority or jurisdiction over the construction and installation specifications for the Designated Fixed Speed Sites (collectively, the"Approvals"), which will include compliance with City permit applications. I.S. Finalize the acquisition of the Approvals; Exhibit A 26 Resolution\'n.3949 DI.G Page 233 of 249 1.6. Submit to the Customer a public awareness strategy for review and approval,the strategy shall include media and educational materials (the "Awareness Strategy"); 1.7. Develop the Speed Violation Criteria in consultation with the Customer; 1.8. Develop the Enforcement Documentation for approval by the Customer, which approval shall not be unreasonably withheld; 1.9. Complete the installation and testing of all necessary Equipment, including hardware and software, in the Designated Fixed Speed Sites 1.10. Deploy and test the functionality at the Designated Fixed Speed Sites with the Redflex System and establish fully operational Violation processing capability with the Redflex System; 1.11. Deliver the all necessary required and program related materials and documentation in a timely manner; 1.12. Issue citation notices for Authorized Violationi; 1.13. Redflex shall provide all necessary and required program and technical training onsite within the City of Auburn for (i) up to fifteen (15) personnel of the Customer, including but not limited to the persons who Customer shall appoint as Authorized Officers and other persons involved in the administration of the Photo Speed Enforcement Program, (ii) for at least sixteen (16) hours in the aggregate, (iii) regarding the operation of the Redflex System and the Photo Speed Enforcement Program,which training shall include training with respect to the Redflex System and its operations, strategies for presenting Violations Data in court and judicial proceedings and a review of the Enforcement Documentation, (iv) additional training will be provided to the Customer upon request,at no additional cost to the Customer and(v)annually, Redflex will work with the City and provide arrangements for the City's program director visit Redflex North American headquarters for operational audit purposes ; 1.14. Interact with court and judicial personnel to address issues regarding the implementation of the Redflex System, the development of a subpoena processing timeline that will permit the offering of Violations Data in court and judicial proceedings, and coordination between Redflex, the Customer and juvenile court personnel;and 1.15. Provide reasonable public relations resources and media materials,in both printed and videohnultimedia formats, to the Customer in the event that the Customer elects to conduct a public launch of the Photo Speed Enforcement Program. 1.16. Citation processing and issuance of citations, including re-issuance of citations as directed by the Customer 1.17. Assist the Customer in assuring that the customer's website is able to be linked to the Redflex website 1.18. Ensure that all correspondence, citations or notices sent to violators by Redflex shall include a City of Auburn return address and have a non-specific First-Class Mail U.S Postage Paid postmark; Exhibit A 27 Resolution No.3949 I DI.G Page 234 of 249 2. CUSTOMER OBLIGATIONS. The Customer shall do or cause to be done each of the following (in each case, unless otherwise stated below, at Customer's sole expense): 2.1. Appoint the Police Project Manager; 2.2. Provide assistance to Redflex in obtaining access to the records data of the Department of Licensing or other agency in Redflex's capacity as an independent contractor to the Customer; and 2.3. Provide Redflex with the most current available Drawings for the Designated Fixed Speed Sites; 2.4. Notify Redflex of any known specific requirements relating to the construction and installation of the Designated Fixed Speed Sites or the implementation of the Photo Enforcement Program; 2.5. Provide assistance to Redflex in obtaining access to the records data of the Department of Licensing or other agency in Redflex's capacity as an independent contractor to the Customer; and 2.6. Assist Redflex in seeking the necessary permit approvals 2.7. Provide reasonable access to the personnel of the Customer and reasonable information about the specific operational requirements of such personnel for the purposes of performing training; 2.8. Seek approval or amendment of Awareness Strategy and provide written notice to Redflex with respect to the quantity of media and program materials (the Materials")that the Customer will require in order to implement the Awareness Strategy 2.9. Assist Redflex in developing the Violation Criteria; and 2.10. Seek approval of the Enforcement Documentation. 2.11.Provide facilities for on-site user training Exhibit A 28 Resolution No.3949 DI.G Page 235 of 249 EXHIBIT"C" Maintenance 1. All repair, maintenance and/or replacement of Photo Enforcement systems and related equipment will be the sole responsibility of Redflex, including but not limited to maintaining the casings of the cameras included in the Redflex System and all other Equipment in reasonably clean and graffiti-free condition. 2. Redflex shall not open the Traffic Signal Controller Boxes without a representative of the Customer's Traffic Engineer present. 3. The provision of all necessary communication, broadband and telephone services to the Designated Intersection Approaches will be the sole responsibility of the Redflex 4. The provision of all necessary electrical services to the Designated Intersection Approaches will be the responsibility of the Customer, if available, if electrical services are not available,the cost will borne by Redflex. 5. In the event that images of a quality suitable for the Authorized Officer to identify Violations cannot be reasonably obtained without the use of flash units,Redflex shall provide and install such flash units. 6. The Redflex Project Manager (or a reasonable alternate) shall be available to the Police Project Manager each day,on a reasonable best efforts basis. i rxlnbit A 29 Resolution No.3949 DI.G Page 236 of 249 EXHIBIT"D" COMPENSATION &PRICING Fixed Photo Red Light System Commencing on the installation date, for each Designated Intersection Approach, Customer shall be obligated to pay Redflex a fixed fee of$4,870 per month for each Designated Intersection Approach ("Fixed Fee") as full remuneration for performing all of the services contemplated in this Agreement. Mobile Photo Speed System Component(Optional) Commencing on the deployment date, for each Mobile Speed Unit, Customer shall be obligated to pay Redflex a fixed fee as outlined in the Pricing Table below("Fixed Fee") as full remuneration for performing all of the services contemplated in this Agreement, Tier Fixed Fee Per Month Volume 1 4,870 Up to 100 Paid Citations 2 5,870 101-160 Paid Citations 3 6,870 161+Paid Citations Fixed Speed School Zone(Optional) Commencing on the installation date, for each Designated School Zone, Customer shall be obligated to pay Redflex a fixed fee as outlined in the Pricing Table below ("Fixed Fee") as full remuneration for performing all of the services contemplated in this Agreement. Tier Fixed Fee Per Month Volume 1 4,870 Up to 100 Paid Citations 2 5,870 101-160 Paid Citations 3 6,870 161- Paid Citations The fees paid to Redflex Traffic Systems under this contract are for a full turnkey program, inclusive of all hardware, software and support services required to implement and maintain a functional photo enforcement program. The hardware, software and support services shall include but are not limited to a program and process by which the monitoring, identification and enforcement of Violations is facilitated by the use of certain equipment, applications and back office processes i Exhibit A 30 Resolution No.3949 DI.G Page 237 of 249 of Redflex, including but not limited to cameras, flashes, central processing units, signal controller interfaces and detectors(whether loop,radar or video loop) which, collectively, are capable of measuring Violations and recording such Violation data in the form of photographic images of motor vehicles. Services shall also include but are not limited to Training Services, Citation Processing, Expert Witness, and System Maintenance. Cost Neutral& Notwithstanding the Fixed Fee provisions provided herein to the contrary, Redflex assures the Customer that the programs provided hereby shall be cost neutral to Customer. The maximum compensation that Customer shall be obligated to pay to Redflex each month is the Fixed Fee or the gross receipts received by the Customer, whichever is less. The Customer agrees to pay Redflex within thirty 30)days after the invoice is received. City shall be obligated to pay the cumulative balance invoiced by Redflex, in accordance with standard terms, to the extent of gross receipts to the city from automated violations. In the event that a balance remains unpaid due to a deficit in gross receipts compared to invoiced amounts, City will provide to Redflex with each monthly payment, an accounting of such gross receipts supporting the atnount withheld. In the event that the contract ends or is terminated and an invoiced balance is still owed to Redflex, all subsequent receipts from automated red light violations for a period of up to 12 months from date of termination will be applied to such balance and paid to Redflex up to the amount of said balance. i BUSINESS ASSUMPTIONS FOR ALL PRICING OPTIONS: 1. Redflex construction will be able to utilize existing conduit for installation where space is available. 2. Customer agrees to pay Redflex within forty-five (45) days after the invoice is received. A monthly late fee of 1% of the unpaid balance is payable for amounts remaining unpaid 60 days from date of invoice. 3. Each year the pricing will increase by the CPI. CPI will be derived from the publication of the U.S. Department of Labor Consumer Price Index for U.S. City average. 4. Redflex will collect all payments on Citations and will deposit all payments into a loekbox account operated by an FDIC member bank and designated exclusively for the City (the "Lockbox Account"). The City shall have controlled access to the Lockbox Account. Redflex shall provide a full accounting to the City on a monthly basis in accordance with the specifications set forth in the Contract Documents. Exhibit A 31 Rcsolution No.3949 DI.G Page 238 of 249 2 ƒ 9 45 ' fi2 @ / 14. ot f 0 0 b 2 C6 m q o S 0 4f k o 8 . 2 o •- ° 2 d 41: 1k2 / \ cis 3 3 7 a a e . 0 U U @ k k/ 2 ? m / 0 .( i2D75 ƒ ® / ® o s 2 / Q d c r m wi t DI.G Page 239 of 249 a 93 p cz p 4> to p ... p O y d O¢' w_G cz c 0 p w C* k 0 007 iF v oo y O y ' C b O cc t W a . b p cz OO - 0 0 A b0 oo03 o y+ o i e6 „ Cz a2 4Tr ca eC C 0 0 vOJ • nO"j iA O "'.. s 0 O O , s Go' O y p >, O U Q _ L7 to O ' C O v' a; • » °> ci . Lam•, O c* v ?' b010. p >, C> fsl w a b4E x a C 04 p E 00 0 , O bn > N., e. O, osi4. W is O L> 0 00 O i14 O 3 dfvL3. pRn . vC . 0"-' Cto/CA.^ U ^~. OyT„ •-+ : a y i . y, oZ. d " a o O OC- rOU+ r— w ° L X boos. bo r ' c0 ~ ° . U3 Cd 0 c O 00 p 0 O c CQ4 0 ca OUO U N r•+ O cd ah O y b0 O ( u C O . 0 i j, °? R O • U U N w vi A4 C, U ca S. y U m O ca O En t]. - O U L• O cU, y U y p0 s0. 03 y C Q o b pp ° L U oa to y O U c0 Q v L"o a•> y TaVi RC 37 C4->' P. >, to P. " C O p r z Lr U ti +- v . 0 s. > O '+ 0 , C y ^ o a a° i o a> cwd p ai o b ` V' C o 00 U 6. R r z a t4 o m y ca U o .. S. W O U S pH C W W as . s- i as E- ca • ss v 04 w ri ri vi 6 c oc DI.G Page 240 of 249 Exhibit"E" Additional Rights and Obligations Redflex and the Customer shall respectively have the additional rights and obligations set forth below: 1. Redflex shall be solely responsible for installing Signage, the size, description, location and nature of which shall be. as approved by the Customer, which signage shall give notice of the Redlight Photo Enforcement Program and the Mobile Speed Enforcement Program. The Signage shall be installed at intersections and gateways to the Customer city, as determined by the Customer. The number of signs shall include not less than ten (10) intersection signs and twenty (20) gateway signs. The Redflex shall be solely responsible for the fabrication of any signage, notices or other postings required pursuant to any law, rule or regulation of any Governmental Authority(" i a e"),including but not limited to the Vehicle Code, and shall assist in determining the placement of such Signage. 2. The Redflex Project Manager and the Police Project Manager shall meet on a weekly basis during the period commencing as of the date of execution hereof and ending on the Installation Date, and on a monthly basis for the remainder of the Term, at such times and places as the Redflex Manager and the Customer Manager shall mutually agree. 3. The Customer shall not access the Redflex System or use the Redlight Photo Enforcement Program in any manner other than prescribed by law and which restricts or inhibits any other Person from using the Redflex System or the Redflex Photo Enforcement Program with respect to any Intersection Approaches constructed or maintained by Redflex for such Person, or which could damage, disable, impair or overburden the Redflex System or the Redflex Photo Enforcement Program, and the Customer shall not attempt to gain unauthorized access to (i)any account of any other Person, (ii) any computer systems or networks connected to the Redflex System, or iii) any materials or information not intentionally made available by Redflex. to the Customer by means of hacking, password mining or any other method whatsoever, nor shall the Customer cause any other Person to do any of the foregoing. 4. The Customer shall maintain the confidentiality of any username, password or other process or device for accessing the Redflex System or using the Redlight Photo Enforcement Program. 5. Each of Redflex and the Customer shall advise each other-in writing with respect to any applicable rules or regulations governing the conduct of the other on or with respect to the property of such other party, including but not limited to rules and regulations relating to the safeguarding of confidential or proprietary information, and when so advised, each of Redflex and the Customer shall obey any and all such rules and regulations. 6. The Customer shall promptly reimburse Redflex for the cost of repairing or replacing any portion of the Redflex System, or any property or equipment related thereto, damaged directly by the Customer, or any of its employees, contractors or agents, save normal wear and tear. j i Exhibit A 33 Resolution No.3949 i IDI.G Page 241 of 249 a Insurance 1. During the Term,Redflex shall procure and maintain and Redflex's sole cost and expense the following insurance coverage with respect to claims for injuries to persons or damages to property which may arise from or in connection with the performance of work or services pursuant to this Agreement by Redflex, and each of Redflex's subcontractors,agents,representatives and employees: 2. Commercial General Liability Insurance. Commercial General Liability Insurance with coverage of not less than Two Million Dollars ($2,000,000) combined single limit per occurrence for bodily injury and property damage; 3. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance with coverage of not less than One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury or property damage, including but not limited to coverage for all automobiles owned by Redflex,hired by Redflex,and owned by third parties; 4. Professional Liability (Errors and Omissions) Insurance. Redflex will use its commercial best efforts to procure and maintain Professional Liability(Errors and Omissions) Insurance with coverage of not less than One Million Dollars 1,000,000)per occurrence and in the aggregate. 5. Workers' Compensation and Employer's Liability Insurance. Workers' Compensation Insurance with coverage of not less than the limits required by the Labor Code of the State of Washington, Employer's Liability Insurance with coverage of not less than One Million Dollars($1,000,000)per occurrence. 6. With respect to the insurance described in the foregoing Section of this Exhibit E, any deductibles or self-insured retentions must be declared to and approved by the Customer, and any changes to such deductibles or self-insured retentions during the Term must be approved in advance in writing by the Customer. 7. With respect to the Commercial General Liability Insurance the following additional provisions shall apply: The Customer Parties shall be covered as additional insureds with respect to any liability arising fiom any act or omission of any Redflex Parties on the premises upon which any such Redflex Parties may perform services pursuant to this Agreement, and such coverage shall contain no special limitations on the scope of protection afforded to such additional insureds. 9. The insurance coverage procured by Redflex and described above shall be the . primary insurance with respect to the Customer Parties in connection with this Agreement, and any insurance or self-insurance maintained by any of the Customer Parties shall be in excess,and not in contribution to,such insurance. 10.Any failure to comply with the reporting provisions of the various insurance policies described above shall not affect the coverage provided to the Customer Parties, and such insurance policies shall state that such insurance coverage shall apply separately with respect to each additional insured against whom any claim is made or suit is brought, except with respect to the limits set forth in such insurance policies. 11. With respect to the insurance described in the foregoing Section of this Exhibit E, each such insurance policy shall be endorsed to state that the coverage provided thereby shall not be cancelled except after thirty (30) calendar days' prior written I Exhibit A 34 Resolution No,3949 DI.G Page 242 of 249 it O 0 0 ?.,•,. ' b U K N « f O a v v F+ O a c, U O O a> 47 ccs as 03En tz 0 GO C La cc y V 1 c0 10 ca V O U • r 7 oQA y + rA . O t4- 4 0 0 cc aD 3 a> cc cc 4 2 v s.. 7 y N CUJ N .>-. O cls mow QB "' > 0O to v y O " z. " Q> O N cC c o a Q X Si J DI.G Page 243 of 249 O p ^ 3 tC it O! rn C3 k E 221 dl . O ^ O K cC + co H v Q a O W c y a ej o v d 0 O v P4 cv El o. y V o 4) o y a al U fl r`" W Q 0 Z y C y 6 C3 X 4+ b r y ` y C U = v X> Q c 4 r r a y GQ Z F W Wa U ec U 0 O Q pc . o 0 C* a o E. a. o o cc O Ko o o s ' o . e U o 3 t ii w v = oo , CO o 41 bD p cd U O w O t y nqj tp, Y o ow c L , o .' a = s J5pap rl Do ca v o v, o i C• C P4 azi cc ' ob y o o y o a° i '' :: w - H a 3 a. x a, U ' 4 o U a o i 1 Z E= i m a DI.G Page 244 of 249 ADDENDUM NO. 1 ADDENDUM TO THE AGREEMENT BETWEEN REFLEX TRAFFIC SYSTEMS,INC. AND THE CITY OF AUBURN, RELATING TO THE EXCLUSIVE PHOTO RED LIGHT AND MOBILE SPEED ENFORCEMENT PROGRAM THIS ADDENDUM is made and entered into this IS day of April,2006 by and between Redflex Traffic Systems (hereinafter referred to as "Redflex") and the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), as an addendum to the Agreement between the parties for the Agreement related to Photo Red Light and Mobile Speed Enforcement executed on the day of December 12,2006. WITNESSETH: WHEREAS,since the initial negotiation of the agreement between the parties was concluded, clarification of the methodology was sought by Redflex; and, WHEREAS,based on certain understandings,the City agreed to the request, for which the agreement between the parties should be amended as set forth herein below. NOW THEREFORE in consideration of their mutual covenants,conditions and promises,the PARTIES HERETO HEREBY AGREE as follows: ITEM ONE REVISION TO Exhibit B: That Section 1.3 of the Agreement is amended to read as follows: Develop and submit to the Customer for approval construction and installation specifications for the Designated Intersection Approaches,including but not limited to electrical connections and required traffic control plans as required. All vehicle detection systems for the red light enforcement program will be induction loops installed at the appropriate signal approach. If the City has existing loops at same signal approach,Reflex will be required to replace the City's loops to the satisfaction of the City in conjunction with their loop installation. Redflex also agrees to overlay the affected areas where that is determined to be necessary by the City of Auburn. Any additional costs related to this contract modification/clarification will be 100 percent Redflex's responsibility. If there is an increase in costs related to use of induction loops over video detection for a new system installation, Redflex cannot use that increase in cost as a basis to disqualify the intersection for the cost neutrality guarantee. ITEM TWO REMAINING TERMS UNCHANGED: That all other provisions of the Page 1 DI.G Page 245 of 249 Agreement betwee the parties for photo red light and mobile speed enforcement executed on the day of PC-:C -3-5r' ,20057shall remain unchanged,and in full force and effect IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. Other Party) CITY OF AUBURN By: By: Its: Peter B. Lewis, Mayor Attest: By: By: Its: Danielle .Daskam. City Clerk A79 s tMG):f Da el B.Heid, i Atto ey i i Page 2 DI.G Page 246 of 249 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-431 Date: March 25, 2013 Department: Public Works Attachments: No Attachments Available Budget Impact: $130,284.00 Administrative Recommendation: Public Works Committee recommends Council grant permission to enter into Consultant Agreement No. AG-C-431 with FCS Group, Inc. for the Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Background Summary: Background Summary The study includes a cost of service analysis and system development charge (SDC) review. Cost of Service looks at utility rate structures in relation to customer equity. The SDC review will evaluate the adequacy of SDC to fund capacity related capital projects. The following summarizes major work activities performed during the City of Auburn’s Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Note that the following also includes optional tasks that may be performed. Model Development Utilizing the cost of service/rate design modules developed for the City during the 2010 rate studies, revenue requirement transition worksheets will be created to incorporate the pertinent line item detail for each utility from the City’s current combined financial models. Retail Cost of Service Analysis The cost of service analysis provides a defensible basis for assigning “cost shares” and establishing “equity” for utility customers based on their unique demands placed on the systems. Retail Rate Structure Evaluation Review and analyze the current utility retail rate structures. Recommend rate structure modifications reflective of cost-of-service findings and policy objectives for rate stability, customer equity, efficiency of use, and administrative practicality. AUBURN * MORE THAN YOU IMAGINEDDI.H Page 247 of 249 System Development Charge Update Conduct the technical analysis necessary to update water, sewer, and stormwater SDCs using the methodology developed for the 2010 rate and charge study. Optional Study Tasks SDC White Paper Craft and submit a white paper addressing general SDC background, philosophy, and alternative methodologies commonly used in the industry and in compliance with Washington State legal precedence. Wholesale Cost of Service / Rate Analysis Update wholesale revenue requirements and resulting rates over the study period. The analysis will be consistent with wholesale service agreements / service requirements, incorporating existing conditions and City policy direction. Braunwood Cost of Service / Rate Analysis We will perform a separate cost of service analysis to determine the actual cost of servicing this system and establish a separate schedule of rates for this system to be financially self-supporting, inclusive of the cost of maintaining and replacing its capital infrastructure. Project Schedule SDC Review: Complete late 2nd Quarter 2013 Cost of Service Analysis: Complete 4th Quarter 2013 Project Cost Summary Base Study: $94,380.00 Optional Tasks: $35,904.00 Total $130,284.00 Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Dowdy Meeting Date:April 1, 2013 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 248 of 249 AUBURN * MORE THAN YOU IMAGINEDDI.H Page 249 of 249