HomeMy WebLinkAbout04-22-2013 04-22-13 Municipal Services Committee Agenda
Municipal Services Committee
April 22, 2013 - 3:30 PM
City Hall Council Conference Room
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. April 8, 2013 Minutes*
III.DISCUSSION ITEMS
A. Ordinance No. 6461 - Electric Fence Code Updates* (Tate)
Discuss Ordinance No. 6461, proposed amendments to Section 8.12.060 and
18.31.020 of the Auburn City Code relating to electric fences.
B. Mountain View Cemetery Update* (Faber)
Mountain View Cemetery 1st quarter update
C. Auburn Golf Course Financial Review* (Coleman)
D. Animal Control Licensing Program* (Coleman)
E. SCORE Jail Stats* (Coleman)
F. Redflex Contract* (Coleman)
G. Red Light Photo Enforcement Update* (Lee)
Red Light Photo Enforcement 1st quarter update
H. Project Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 8, 2013 Minutes
Date:
April 9, 2013
Department:
Police
Attachments:
April 8, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:April 22, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 82
Municipal Services Committee
April 8, 2013 - 3:30 PM
City Hall Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Council
Conference Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Finance
Director Shelly Coleman, Public Works Director Dennis Dowdy,
Innovation and Technology Director Ron Tiedeman, Acting Planning
and Development Director Jeff Tate, Assistant City Attorney Steven
Gross, Planning Services Manager Elizabeth Chamberlain, Public
Affairs and Marketing Manager Glenda Carino, Emergency
Preparedness Manager Sarah Miller, Administrative/Business
Services Manager Darcie Hanson and Police Secretary/Scribe Terry
Mendoza. Others present: Auburn Reporter representative Robert
Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. March 25, 2013 Meeting Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 4926 (Miller)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Adoption of the 2009 King County Regional Hazard
Plan and the City of Auburn Annex to the Plan.
Page 1 of 5
CA.A Page 3 of 82
Vice Chair Osborne moved to forward to full Council for consideration.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
B. Resolution No. 4928 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the city to apply for and, if awarded, to accept grant funds
in the amount of $300,000.00 from the Federal Aviation Administration
and the Washington State Department of Transportation, Aviation
Division, to seal coat airport apron areas, runway and taxiway surfaces
for the Auburn Municipal Airport and authorizing the execution of the
grant agreement therefor.
Vice Chair Osborne moved to forward to full Council for consideration.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
C. Resolution No. 4929 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to apply for, and if awarded, to accept grant funds
in the amount of $70,000.00 from the Federal Aviation Administration
and the Washington State Department of Transportation, Aviation
Division, to prepare an airport wildlife hazard assessment for the
Auburn Municipal Airport and authorizing the execution of the grant
agreement therefor.
Vice Chair Osborne moved to forward to full Council for consideration.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
D. Ordinance No. 6460 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 8.08.070 and 8.08.140 of the Auburn City Code
relating to solid waste disposal.
Vice Chair Osborne moved to forward to full Council for consideration.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. Redflex Contract (Coleman)
Proposed Redflex Contract Amendment
Page 2 of 5
CA.A Page 4 of 82
Chair Peloza began the discussion by distributing his comment memo
on the proposed Redflex contract amendment. In the prior Municipal
Services Committee meeting the committee requested follow-up with
Redflex on two items. Based on the requests, Finance Director
Shelley Coleman reported that Redflex has agreed to remove the
automatic extension language but they will not agree to a new
agreement which would put the outstanding cost neutrality balance in
the 12 month final collection time period. In addition, Director
Coleman briefed the committee regarding how the Redflex proposed
agreement and related $5K credit would affect the overall monthly
billing. Discussion followed.
Committee recommended to extend the Redflex contract for only one
(1) year (staff will negotiate) and at the same time initiate a RFP
process to locate another potential vendor. This will keep the current
red light cameras operating in the meantime for public safety
purposes.
B. Resolution No. 4932 (Tiedeman)
A resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract for services
with Avidex in the amount of $238,000.00 for Audio Visual services,
upgrades and equipment utilizing cooperative purchasing agreement
Resolution No. 4919, University of Washington Contract #12-0120.
A "white paper" was distributed to the Committee as requested at the
March 25th MSC meeting. In addition, to clarify this topic further, IT
Director Ron Tiedeman handed out more information on the audio
visual project. The vendor is certified in all aspects of the project from
start to finish including manufacturer warranty, repair, service and
replacement/loan. The vendor has designations above most vendors.
Most importantly, the project resolves the FCC mandate to change
frequencies that are not in compliance now. Committee discussion
followed.
It was clarified that there is no additional funding being requested for
this project through this Resolution; rather, it is only representing how
the funds will be allocated on the project. Director Tiedeman
reported that the pre-design will start approximately May 2013.
C. Student Rental Housing (Tate/Chamberlain)
Acting Planning and Development Director Jeff Tate introduced the
Committee to Student Rental Housing concerns near the Green River
Community College (GRCC) area. Director Tate stated that he
considers this an emerging issue for the City. Residents living in the
single family residential communities nearby GRCC have complained
Page 3 of 5
CA.A Page 5 of 82
about the growing number of rental homes in their neighborhoods that
are being occupied by GRCC students. Concerns include impacts to
parking, unpermitted conversion of garages to living spaces,
overcrowding of single family homes, lack of proper solid waste
management, noise impacts and lack of oversight by GRCC. City staff
from Planning & Development have met with GRCC and discussed the
college's housing programs along with City regulations pertaining to
rental homes and business licenses. Committee discussion followed
and the committee agreed to provide their individual questions and
comments directly to Director Tate.
D. Animal Control Licensing Program (Hanson)
Darcie Hanson, Administrative/Business Services Manager for
Planning and Development provided an update to the committee on
animal control licensing. A handout distributed indicates that the City
is behind 2012 figures for the number of pet licenses sold through
January and February of 2013 - currently at sixty percent (60%) of
sales from King County's 2012 figures. Mayor Lewis stated that this
could end up costing the City more than was originally realized. There
are many ideas that have come forth from staff and Council regarding
the Marketing aspect to include utilizing PetData in order to increase
the sale of licenses. Public Affairs and Marketing Manager Glenda
Carino advised the Committee about our current Marketing strategy.
Committee discussion followed with some marketing suggestions;
such as, use of marketing through Utility Billings (stuffer) and audit of
King County books for 2013 paid licenses because some citizens have
sent renewed licensing to King County. Committee reflected concerns
regarding the conversion from King County Animal Control Licensing.
2013 Licensing had fallen behind the 2012 King County licensing
revenue. Committee requested that the Licensing Program be
updated to the committee on a bi-monthly basis until positive financial
results can be realized.
E. Animal Control and Rescue (Lee)
Chief of Police Bob Lee presented the 2013 1st quarter statistics on
Animal Control activity. The Animal Control Unit's primary
responsibilities are enforcing animal control ordinances, assuring
proper licensing of applicable animals, and educating the public in
matters related to animal care and control. For the quarter, 233
service calls were handled of which 75 were dispatched through 911
and 113 were direct phone calls to the Animal Control Officer Winner.
Non-complaint citizen contacts totaled 212. Committee discussion
followed.
F. Fireworks Update (Lee)
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CA.A Page 6 of 82
Chief of Police Bob Lee advised that he extended an invitation to MIT
Councilmember, Mike Jerry, to attend today's Municipal Services
Committee meeting. Chief Lee reported that the MIT is excited about
some possible changes coming relating to this year's fireworks.
Additional information will be provided at a future MSC meeting.
During this discussion, Chief Lee also discussed the recent Pit Bull
incident and subsequent citizen complaint with Committee members.
G. Project Matrix
The following updates were made to the Project Matrix:
Item 24P: Review date changed to 4/22/13.
Item 27P: Bi-Monthly reviews - begin on April 22.
V. ADJOURNMENT
The meeting was adjourned at 5:38 p.m. The next regular meeting is
scheduled for April 22, 2013 at 3:30 p.m. in the Council Conference Room,
City Hall, 25 W. Main Street, Auburn, WA.
Signed this __________ day of April, 2013.
_____________________ _________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 5 of 5
CA.A Page 7 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6461 - Electric Fence Code Updates
Date:
April 17, 2013
Department:
Planning and Development
Attachments:
Ordinance No. 6461
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
At its February 11, 2013 regular meeting, staff presented the Planning and Community
Development Committee (PCDC) with a request received by the City to reconsider the
regulations that govern the use of electric fences. PCDC directed staff to prepare code
amendments for consideration by the City’s Planning Commission. On March 4, 2013
staff presented a series of draft code amendments to the Planning Commission. The
Planning Commission scheduled a public hearing for April 2, 2013. Following the public
hearing, the Planning Commission deliberated on the matter and voted unanimously to
recommend to City Council that the attached amendments to City Code be adopted.
Reviewed by Council Committees:
Municipal Services, Planning And Community Development Other: Legal
Councilmember:Backus Staff:Tate
Meeting Date:April 22, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 8 of 82
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 1 of 5
ORDINANCE NO. 6 4 6 1
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 8.12.060 AND 18.31.020 OF THE
AUBURN CITY CODE RELATING TO ELECTRIC
FENCES
WHEREAS, under current City codes, electric fences are not provided for;
WHEREAS, there are standards by which electric fences could be
incorporated into urban settings that do not present incompatibility with uses
therein, so long as the fences are installed and used in compliance with those
standards; and
WHEREAS, where applicable, and in the zones identified herein, electric
fences may be permitted in accordance with the same standards as apply to
burglar alarms, so long as those fences are in conformity with the standards of
the International Electrotechnical Commission (IEC).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Section 8.12.060 of
the Auburn City Code be and the same hereby is amended to read as follows:
8.12.060 Structures and buildings as nuisances.
A. It is a public nuisance to have a fence or similar structure with any
barbed wire, razor wire or similar wire located within five feet of any public
sidewalk unless the barbed wire, razor wire or similar wire is located at a height
greater than eight feet above the ground. It is provided, however, that any fence
legally constructed and installed before April 12, 2003, shall be exempt from the
provisions hereof, so long as any barbed wire, razor wire or similar wire on or
affixed to the fence is located at a height of not less than six feet, and so long as
no barbed wire, razor wire or similar wire on the fence projects beyond or
DI.A Page 9 of 82
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 2 of 5
intrudes past the boundary of the property on which the fence or similar structure
is located. It is also a public nuisance to have any fence charged with electricity
in any amount whatsoever; provided, that electric fences may be permitted in the
R-R rural residential zones where the electrical charge of such electric fences is
noncontinuous and the electric fence controller has been approved by the
Underwriter Laboratories (U.L.) or meets the testing standards of the Underwriter
Laboratories. It is further provided that electric fences in such R-R rural
residential zones which abut any public street or right-of-way shall include signs
of not less than 30 square inches in size posted at least every 50 feet on the
fence, stating that the fence is charged with electricity.
B. It is a public nuisance for any vacant, unused, or unoccupied building or
structure within the city to have any broken, missing, or open doors, windows, or
other openings, allows access by unauthorized persons or the general public.
C. A building or structure, whether occupied or not, will also be considered
a public nuisance if it has exterior elements that are defective, decayed or will in
any way contribute to the significant degradation of the building, and; if those
exterior elements are not repaired or otherwise abated, the building, within a
relatively short period of time, will become unsafe or make the building or
structure uninhabitable. (Ord. 5747 § 1, 2003; 1957 code § 7.04.320.)
Section 2. Amendment to City Code. That Section 18.31.020 of
the Auburn City Code be and the same hereby is amended to read as follows:
18.31.020 Fences.
A. Height Regulations. The minimum or maximum height requirements
as stipulated throughout this chapter shall be considered to be met if the height
of the fence is within six percent of the height required. The height of the fence
shall be determined from the existing, established grade on the property.
1. The following regulations shall apply in the R-1, R-5, R-7, R-10, R-
16, R-20, R-MHC, RO, RO-H, I, C-N, C-1, C-2, and DUC zones:
a. Fences may be constructed to a height not to exceed the following
in each of the required setback areas, as regulated per each zone, or as modified
by subsection B of this section:
i. Front setback: 42 inches; provided, that fences constructed of chain
link, wrought iron or similar materials that provide visibility may be 72 inches in
height;
ii. Side setback: 72 inches;
iii. Rear setback: 72 inches;
iv. Street side setback: 72 inches.
2. Fences and walls built within the building area of a lot may be as
high as the maximum building height allowed within the applicable zone. Building
permits are required for fences exceeding six feet in height.
DI.A Page 10 of 82
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 3 of 5
B. Special Height Restrictions.
1. There shall not be anything constructed or reconstructed, and no
obstruction permitted, within the sight distance triangle area as required by city of
Auburn engineering design standards.
2. In general, no fence, hedge, structure or other obstruction shall act
as a sight hazard to traffic, and the city engineer may order the removal of such
hazard whether or not such object otherwise complies with the provisions of this
title.
C. Screened Fence.
1. A screened fence shall consist, at a minimum, of a chain link fence
interwoven with slats placed in every row or available space in the fence.
2. A 100 percent sight-obscuring fence shall be constructed of solid
wood, metal, concrete or other appropriate material which totally conceals the
subject use from adjoining uses.
D. Fences and Associated Landscaping.
1. When landscaping is required along the property line, the fence
shall be set back a minimum of five feet if the fence abuts a street right-of-way,
so as to not obscure such landscaping.
2. At other property lines, the landscaping shall be located to serve
the greatest public benefit.
E. Obstructions – Generally Prohibited.
1. In no case shall any fence and/or hedge be constructed or grown
such that it deters or hinders the fire authority from gaining access to any fire
authority connection, fire protection control valve, fire hydrant, or fire authority
appliance or device. Minimum clearance requirements for fire hydrants shall be in
accordance with the city design and construction standards.
2. In no case shall any fence and/or hedge obstruct the visibility of any
fire hydrant from a distance of 150 feet, in any direction, of vehicular approach to
the hydrant.
3. In no case shall any fence and/or hedge be constructed or grown in
a manner which interferes with access to storm or sanitary sewer manholes and
other appurtenances which require access for maintenance purposes.
F. Other than in the P-1, M-1 or M-2 zones, no fence may include the
use of barbed wire; provided, that pasture areas a minimum of one acre in area
may be fenced with barbed wire in any zone. Barbed wire may be attached to the
top of and in addition to the height of a 72-inch fence in the above zones,
provided it does not extend more than one additional foot in height.
G. Other than in the RC, R-1, C-3, M-1, M-2, BP, LF, or I zones,
electrically charged fences are not permitted. Electrically charged fences within
the RC, R-1, C-3, M-1, M-2, BP, LF, or I zones shall adhere to the following
standards. These standards shall not apply to underground pet fences, invisible
fences and wireless pet collar fences that are used to contain household pets.
DI.A Page 11 of 82
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 4 of 5
1. Within the RC and R-1 zones the electrical charge of an electric
fence must be noncontinuous and the electric fence controller shall be approved
by the Underwriter Laboratories (U.L.) or meet the testing standards of the
Underwriter Laboratories. It is further provided that electric fences in the RC and
R-1 zones that abut any public street or right-of-way shall include signs of not
less than 30 square inches in size posted at least every 50 feet on the fence,
stating that the fence is charged with electricity.
2. Within the C-3, M-1, M-2, BP, LF, or I zones the construction and
use of electric fences shall be allowed in the City only as provided in this section
and subject to the following:
a. Electrification:
i. The energy source (energizer) for electric fences must be provided
by a storage battery not to exceed 12 volts DC. The storage battery is charged
primarily by a solar panel. However, the solar panel may be augmented by a
trickle charger.
ii. The electric charge produced by the fence upon contact shall not
exceed energizer characteristics set forth in paragraph 22.108 and depicted in
Figure 102 of International Electrotechnical Commission (IEC) Standard No.
60335-2-76.
b. Permit fence or wall: No electric fence shall be installed or used
unless it is completely surrounded by a non-electrical fence or wall that is not
less than six feet.
c. Location: Electric fences shall be permitted on any non-residential
outdoor storage areas.
d. Height: Electric fences shall not exceed 10 feet in height.
e. Warning Signs: Electric fences shall be clearly identified with
warning signs that read “Warning - Electric Fence” at intervals less than sixty
feet. Signs shall also contain imagery or symbols that allows non-English
speaking individuals to understand that the fence is electrically charged, e.g.
lightning bolts.
f. The permitting process for electric fences shall be governed and
regulated in accordance with the regulations for burglar alarms under City Code.
H. Any fence located within a front setback that features a locking gate
or similar security device shall provide emergency access in a manner
acceptable to the fire marshal. (Ord. 6245 § 15, 2009.)
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
DI.A Page 12 of 82
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 5 of 5
Section 4. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 5. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
________________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Published: _________________
DI.A Page 13 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Mountain View Cemetery Update
Date:
April 11, 2013
Department:
Parks/Art and Recreation
Attachments:
Memorandum
Budget Impact:
$0
Administrative Recommendation:
For discussion only
Background Summary:
Update on 1st Quarter, please see attached memorandum
Reviewed by Council Committees:
Councilmember:Peloza Staff:Faber
Meeting Date:April 22, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 14 of 82
Page 1 of 1
Interoffice Memorandum
To: Municipal Services Committee
From: Daryl Faber, Parks, Arts and Recreation Director
CC: Mayor Lewis
Date: April 11, 2013
Re: Cemetery Update
Background
Mountain View Cemetery continues to provide the Citizens of Auburn and the region with Cemetery
services in a beautiful park like setting. Over the past 6 months numerous operation models have been
reviewed while operational changes have been implemented. The goal has been to not compromise the
level of customer care and service while returning to a “No Reliance on General Fund Operation”.
Numerous successes have been accomplished and the 2013 Cemetery 1st quarter budget is reflective of
these adjustments. Below is a list of goals that have been outlined as well as 1st quarter results.
1st quarter goal Annual Actual
Adjust Endowed Care Fee completed
Adjust Fees and Charges approx. 10% completed
Reduce office staff ($7000) ($50,000) completed
Decrease seasonals 1 month $3500 ($7000) in progress
Delay Budgeted Capital Project ($10,000) in progress
Increase Internments 5% from 2012 (58, 259) 61 270 62
Increase 1st quarter revenue by 5% ($191,264) $200,827 $225,424
REVENUE EXPENDITURES NET CHANGE IN WORKING CAPITAL
2012 - $825,767 $937,788 $(112,021)
2012 1st Q $191,264 $208,707 $(17,523)
2013 1st Q $225,424 $179,956 $45,468
TOTAL INTERMENTS
2011 – 240 2012 - 259 2013 Goal 270
DI.B Page 15 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Golf Course Financial Review
Date:
April 16, 2013
Department:
Finance
Attachments:
Working Capital Report
Balance Sheet
Rounds Played
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
Golf Course Working Capital for committee review and discussion.
Reviewed by Council Committees:
Municipal Services
Councilmember:Staff:Coleman
Meeting Date:April 22, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 16 of 82
BUDGET
YEAR-TO-DATE
ACTUAL
VARIANCE TO
BUDGET
PERCENT OF
BUDGET
Green Fees 1,025,000.00 99,245.28 925,754.72 9.7%
Cart Rental 215,000.00 21,585.13 193,414.87 10.0%
Pro Shop Sales 156,500.00 23,974.65 132,525.35 15.3%
Restaurant 56,000.00 8,407.93 47,592.07 15.0%
Other 1,500.00 187.37 1,312.63 12.5%
Total Operating Revenue 1,454,000.00 153,400.36 1,300,599.64 10.6%
Salaries & Wages 611,626.64 138,627.39 472,999.25 22.7%
Benefits 276,845.24 68,667.80 208,177.44 24.8%
Supplies 291,000.00 55,184.06 235,815.94 19.0%
Other Service Charges 181,600.00 26,893.43 154,706.57 14.8%
Interfund Charges for Services 164,500.00 41,124.00 123,376.00 25.0%
Depreciation 325,000.00 77,040.34 247,959.66 23.7%
Total Operating Expenses 1,850,571.88 407,537.02 1,443,034.86 22.0%
Operating Income or Loss (396,571.88) (254,136.66) (142,435.22) 64.1%
Miscellaneous Revenue 45.00 146.97 (101.97) 326.6%
Total Non-operating Revenues (Expenses)45.00 146.97 (101.97) 326.6%
Net Income or (Loss)(396,526.88) (253,989.69) (142,537.19) 64.1%
Depreciation 325,000.00 77,040.34 247,959.66 23.7%
Total Items Not Effecting Working Capital 325,000.00 77,040.34 247,959.66 23.7%
Net Working Capital from Operations (71,526.88) (176,949.35) 105,422.47 247.4%
Operating Transfers In 51,250.00 4,962.26 46,287.74 9.7%
Increase in Restricted Net Assets - - - 0.0%
Total Resources Other Than Operations 51,250.00 4,962.26 46,287.74 9.7%
Net Change in Restricted Net Assets - (829.39) 829.39 0.0%
Total Uses Other Than Operations - (829.39) 829.39 0.0%
Net Change in Working Capital (20,276.88) (171,157.70) 150,880.82 844.1%
Working Capital, Beginning of Year 105,984.00 90,691.62 15,292.38 85.6%
Working Capital, End of Period 85,707.12 (80,466.08) 166,173.20 -93.9%
Net Change in Working Capital (20,276.88) (171,157.70) 150,880.82 844.1%
City of Auburn
Working Capital Statement
Fund 437 - Golf Course
March 2013
DI.C Page 17 of 82
Cash and Cash Equivalents 311,699.66
Customer Accounts Receivable 9,981.79
Fixed Assets, Land 2,229,635.82
Fixed Assets, Building & Equipment 6,620,690.54
Fixed Assets, Improvements 3,023,052.61
Fixed Assets, Accumulated Depreciation (3,303,772.24)
8,891,288.18
Current Account Payables 52,147.53
Interfund Payables 350,000.00
Deferred Revenue 100,096.43
Employee Leave Benefits 59,168.00
561,411.96
Contributed Capital 2,278,691.89
Retained Earnings 6,355,222.43
8,633,914.32
9,195,326.28
City of Auburn
Balance Sheet
Fund 437 - Golf Course
As of March 31, 2013
DI.C Page 18 of 82
2011 2012 2013
January 701 1,125 1,277
February 1,545 1,687 1,764
March 2,183 1,939 2,548
April 3,215 3,920
May 4,887 5,545
June 6,956 5,873
July 8,058 7,531
August 7,612 7,447
September 5,179 5,716
October 2,805 2,503
November 1,321 1,546
December 1,506 872
Total 45,968 45,704 5,589
January-March Only 4,429 4,751 5,589
City of Auburn
Rounds Played
Fund 437 - Golf Course
March 31, 2013
DI.C Page 19 of 82
AGENDA BILL APPROVAL FORM
Agenda Subject:
Animal Control Licensing Program
Date:
April 15, 2013
Department:
Finance
Attachments:
Memo
AVHS cost comparison spreadsheet
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Discuss cost analysis between Auburn Valley Humane Society (AVHS) and King County
Animal Control (KCAC) for animal control services.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:April 22, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 20 of 82
Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: April 17, 2013
Re: Auburn Valley Humane Society 2013/2014 Costs Compared to King
County Animal Control Costs
Council has requested a cost analysis between Auburn Valley Humane Society
(AVHS) and King County Animal Control (KCAC) to determine what the budget
savings are to the City for animal control services provided by AVHS.
The City entered into a 7 year agreement with AVHS to provide animal control
services after the KCAC brought forward an interlocal agreement in 2010 that
phased out the County subsidization of services provided to cities. All County
subsidization would end in 2013 and, thereafter, the County would recoup full cost of
the services.
The terms of the AVHS agreement provided their use of a City owned building along
with a tenant improvement (TI) credit from the City to rehab the space. Good
business cost analysis would dictate that the TI credit be amortized over the length of
the lease. The attached comparison shows the cost including the amortization of the
TI.
The comparison was based on a ‘What-if’ scenario sent to the City from KCAC in
July 2012 showing 2013 costs for their services. That scenario was used for the
2013 KCAC costs and then increased by 3.5% for the 2014 comparison. The
2013/2014 City budget was used to determine the AVHS costs. Marketing costs
were included in this comparison.
The conclusion is that the budget savings to the City in 2013 and 2014, respectively,
is $19,700.00 and $164,000.00.
Attachment
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AGENDA BILL APPROVAL FORM
Agenda Subject:
SCORE Jail Stats
Date:
April 15, 2013
Department:
Finance
Attachments:
Memo
SCORE ADP
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
For review and discussion only.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Staff:Coleman
Meeting Date:April 22, 2013 Item Number:DI.E
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Interoffice Memorandum
To: Municipal Services Committee
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: April 17, 2013
Re: SCORE
The interlocal agreement between the member cities forming SCORE calls for each
member city to pay the costs of maintenance and operations. The portion of these
costs allocable to each member is based upon the member city's average daily
population (ADP) in the SCORE facility over a 12 month period as a percentage of
the total member ADP. The period runs from April 1 through March 31 of the
preceding budget year. For example, the 2014 member city share of maintenance
and operations is calculated from April 1, 2012 through March 31, 2013.
Based upon this calculation the City of Auburn will be responsible for approximately
27.5% of the maintenance and operation costs in 2014. This is a 6.5% decrease
from the 2013 budget year. The chart below Recaps the ADP counts and
percentages for the 2012, 2013, and now the 2014 budget years.
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The trend of the member city ADP has, in general, decreased in 2013 from the prior
year.
If the Auburn ADP remained consistent with the prior year, Auburn's share of the
2014 budget for maintenance and operations would be 35.3%. The cost differences
between these two percentages against the 2013 maintenance and operations
budget, inflated by 4% for 2014, is $1.17 M.
Attachments
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Redflex Contract
Date:
April 16, 2013
Department:
Finance
Attachments:
Memo
Redflex current contract
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Discuss Redflex contract.
Reviewed by Council Committees:
Municipal Services
Councilmember:Staff:Coleman
Meeting Date:April 22, 2013 Item Number:DI.F
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Interoffice Memorandum
To: City Council
From: Shelley Coleman, Finance Director
CC: Pete Lewis, Mayor
Date: April 17, 2013
Re: Redflex Contract
The City has been in discussions with Redflex, the City's photo enforcement camera vendor,
as the current contract expires May 31, 2013. Over the past month the Municipal Services
Committee has been reviewing and discussing the proposed changes that Redflex has
agreed to. They are as follows:
1. A 5 year extension of existing agreement with annual one year renewal options thereafter;
2. A $5,000.00 monthly credit on current collections to defray the City's program costs;
3. Allowing King County District Court to handle infraction collections (it is estimated that
KCDC will charge around $30,000.00 annually for these services, which will offset costs
incurred by the court to handle mitigation hearings); and
4. Suspending monthly camera costs at intersections or school zones where camera(s) are
inactivated for a period of time greater than 2 weeks.
The Committee would like to do a Request for Proposals (RFP) for photo enforcement
camera services over the next several months. To accommodate that time frame Redflex
was asked if the current contract could be extended to May 31, 2014.
Redflex has responded to the request and is willing to extend the contract for one year under
the existing terms. Under the current contract none of the revisions noted above would
apply. Also, King County District Court will bill the City for court services related to photo
enforcement hearings during this time.
Attached is the current contract that would be extended for one year.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Red Light Photo Enforcement Update
Date:
April 9, 2013
Department:
Police
Attachments:
Red Light Photo Enforcement_1Q2013
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:April 22, 2013 Item Number:DI.G
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
April 9, 2013
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:April 22, 2013 Item Number:DI.H
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MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE
EST.
COMPL.
DATE
STATUS
10P Red Light Photo Enforcement Bob Lee 4/22/2013
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. RedFlex contract will
6/22/13.
20P Animal Control and Rescue Bob Lee 4/8/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 1st
meeting of the month. Animal Shelter and Service began
January 1, 2013.
24P Fireworks Update Bob Lee 5/13/2013 On-Going Council met with MIT on 10/17/12 and reviewed the 2012
Fireworks season.
27P Animal Control Licensing Program Darcie Hanson *every meeting On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev Jul-Sep) 2nd
meeting of the month. Effective 4/22/13, MSC requests
updates on licensing & marketing efforts at every meeting
until further notice.
28 P Solid Waste Rate Review Shelley Coleman 6/10/2013
Through MSWMAC input from other cities will help COA
determine if it will change to direct billing. New rates will
go into effect January 1 (2013 & 2014). Annual rate
increases are planned in the next 4-5 years to end the
commercial subsidy for residential service.
29P Golf Course & Restaurant Working
Capital Review and Future Plans Shelley Coleman 4/22/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 4/22/2013 Review Marketing Plan.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 7/1/2013 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 1/13/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status of
economy. Ordinance No. 6398 was enacted 2/21/12.
5I Review Cemetery Endowment Care Fund Daryl Faber 9/9/2013
6I Review all non-Utility Enterprise
Fees/Funds Daryl Faber 9/9/2013
7I Concealed Pistol Licenses Benefit Cost
Analysis John Partridge 9/9/2013
Determine if we have appropriate costs for this task.This
item has been assigned to Councilmember Partridge to
take to the Regional Law Safety &Justice Committee
meetings.
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