HomeMy WebLinkAbout04-22-2013 Agenda PACKET_2013_4_22_Meeting(370)
Planning and Community Development
April 22, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. April 8, 2013* (Tate)
III.ACTION
A. Ordinance No. 6461- Electric Fence Code Updates* (Tate)
Committee to review and recommend forwarding proposed Ordinance No. 6461 to full
City Council for approval.
IV.DISCUSSION ITEMS
A. City of Auburn Floodplain Management (Andersen)
Staff will provide an overview of the various floodplain management activities in
Auburn and present information regarding the costs and coverage of flood insurance in
the City.
B. Student and Rental Housing* (Tate/Chamberlain)
Continue to discuss ideas and issues pertaining to student and rental housing.
C. City of Auburn Strategic Plan/Comprehensive Plan Update* (Tate/Chamberlain)
Continuation of previous PCD and Committee of the Whole discussions on next steps
and schedule.
D. Director's Report (Tate)
E. PCDC Matrix* (Tate)
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at
the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 8, 2013
Date:
April 10, 2013
Department:
Planning and Development
Attachments:
April 8, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only. See attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Tate
Meeting Date:April 22, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 28
Planning and Community
Development
April 8, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room No. 2 located on the second floor of One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman, and Member Largo
Wales were present. Also present were Mayor Pete Lewis, City
Attorney Dan Heid, Interim Planning and Development Director Jeff
Tate, Planning Manager Elizabeth Chamberlain, Economic
Development Manager Doug Lein, and Planning and Development
Secretary/Scribe Tina Kriss.
Members of the audience present included: Citizens Tim Secrest
and Austin Cole.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. Minutes - March 25, 2013 (Tate)
Vice-Chair Holman moved and Member Wales seconded to approve
the March 25, 2013 minutes as written.
Motion Carried Unanimously. 3-0
III. DISCUSSION ITEMS
A. Student Rental Housing (Tate/Chamberlain)
Discuss a series of questions, existing regulatory standards, and
options for potential modification.
Planning and Development Interim Director Jeff Tate began the
discussion by providing background information on Student Rental
Housing as it relates to rental housing in the Green River Community
College (GRCC) area located on Lea Hill. Staff met with
representatives from GRCC so they could provide information on the
Page 1 of 4
CA.A Page 3 of 28
college housing program. Committee and staff reviewed the GRCC
housing programs and the application package provided to potential
property owners. Staff explained the application is used for all of the
off campus housing programs.
Staff pointed out that GRCC may release a property owner from the
program due to non-compliance and in some cases the property
owner will continue to rent to parents or students while representing
that the home is still in the program. The issues and concerns by the
community may not necessarily be due to actions of GRCC and their
student housing program associated with the college; the issues are
likely with the property owners providing student rentals who are not
affiliated with the college program.
Residents who live in the single family residential communities that are
located nearby GRCC have expressed many concerns as student
rental homes in their community increase.
Mayor Lewis stated that this topic was discussed today at the
Municipal Services Committee meeting and that Committee suggested
that staff hold ongoing meetings with GRCC representatives to
continue to address both student rental housing and planning issues.
There are inconsistencies in the code that City Council will need to
address. It was the intent of Council, at the time, to provide code that
addressed issues during that period; the current code is no longer
working and needs to be reviewed to correct and address the
inconsistencies.
Committees suggested assembling a Student Housing Advisory Board
and include GRCC representatives, local community members, and
staff to in order to hold discussions to address the issues and provide
solutions to address health/life safety issues and needed code
updates.
Planning Manager Elizabeth Chamberlain compiled some examples of
other jurisdictions that have had similar issues and the programs they
used to address them. Municipal Research and Services Center
(MRSC) provided information on these programs. Staff
presented examples of some of these options. Staff recommended
inserting the data into a matrix to compare the programs from other
jurisdictions.
Chair Backus opened the floor to public comment.
Tim Secrest, 11850 SE 323rd Pl., Auburn, Washington.
Mr. Secrest asked if the advisory board at GRCC requires the property
owner to provide furniture, or multiple beds and refrigerators for
Page 2 of 4
CA.A Page 4 of 28
multiple people living in a house. Planning and Development Interim
Director Tate stated GRCC has requirements that are in the program
that speak to that issue. Mayor Lewis stated that the standards GRCC
requires in their program may be different from other rentals that are
not part of the GRCC housing program. Mr. Secrest asked if the
GRCC housing program is in violation of City Code. City Attorney Dan
Heid pointed out that the housing program by GRCC may be providing
more than the requirements of Auburn’s code. Mayor Lewis explained
that the Auburn City Code regarding rental housing may be in conflict
with the requirements of the GRCC program and that is what City
Council, the advisory board and staff needs to address.
Committee emphasized that the responsibility of the Council will be to
address the inconsistency and to reconcile all of the issues in order to
provide an ordinance the City can work with that will maintain safety
and resolve the issues. Mr. Secrest clarified “what I am hearing is that
the two are in conflict with one another”, Committee concurred.
Chair Backus and the Committee stated the issue of student housing
is important. The topic is a top priority and it is the goal for the
Committee to work to address and provide solutions to the issues.
Austin Cole, 11821 SE 323rd Pl., Auburn, Washington.
Mr. Cole asked Committee how community members can track what is
moving forward. Chair Backus explained that the agendas are
published the Friday prior to Committee meetings and can be viewed
on the City website. Committee and staff also encouraged Mr. Cole to
send an email to any of the staff or Committee members and a
response will be provided.
Mayor Lewis stated that the Municipal Services Committee members
will be providing additional feedback to staff by sending additional
questions and comments. Staff stated they will compile Committee
questions and answers in addition to a matrix comparing options
currently implemented by other jurisdictions to be shared at future
meetings. Staff will also begin working with the Mayor to assemble a
Student Housing Advisory Board.
B. Director's Report (Tate)
Planning and Development Interim Director Jeff Tate stated the City is
continuing to experience a high-volume trend in permit activity. As of
April 8, 2013 midway through the day, the following permits were
issued (in comparison to the previous year):
*Last year 54 new single family home permits were issued, this year
112 were issued.
Page 3 of 4
CA.A Page 5 of 28
*Last year 58 commercial permits with a construction value of
$10,545,075.00 were issued, this year 74 permits have been issued
with a construction value of $81,771,069.00.
These are issued permits only. The City has a high number of permits
that are finished and ready to be issued, picked up, or in the review
process and almost complete.
C. PCDC Matrix (Tate)
There were no changes or additions to the matrix requested by
Committee.
The Committee announced that the Auburn Downtown Association is
planning a birthday party for the City June 14, 2013.
Vice-Chair Holman asked if the City was able to negotiate Broadband
Infrastructure for the City as a condition of the Franchise Agreement
with the Zayo Group L.L.C. Mayor Lewis will check with staff and
report back to Committee on the negotiations.
IV. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 5:55
p.m.
DATED THIS ___________ day of _______________, 2013.
__________________________ ____________________________
Nancy Backus - Chair Tina Kriss - Planning Secretary
Page 4 of 4
CA.A Page 6 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6461- Electric Fence Code Updates
Date:
April 17, 2013
Department:
Planning and Development
Attachments:
Ordinance No. 6461
Budget Impact:
$0
Administrative Recommendation:
The Planning and Community Development Committee to recommend to full City
Council approval of Ordinance No. 6461.
Background Summary:
At its February 11, 2013 regular meeting, staff presented the Planning and Community
Development Committee (PCDC) with a request received by the City to reconsider the
regulations that govern the use of electric fences. PCDC directed staff to prepare code
amendments for consideration by the City’s Planning Commission. On March 4, 2013
staff presented a series of draft code amendments to the Planning Commission. The
Planning Commission scheduled a public hearing for April 2, 2013. Following the public
hearing, the Planning Commission deliberated on the matter and voted unanimously to
recommend to City Council that the attached amendments to City Code be adopted.
Reviewed by Council Committees:
Municipal Services, Planning And Community Development Other: Legal, Planning
Commission
Councilmember:Backus Staff:Tate
Meeting Date:April 22, 2013 Item Number:ACT.A
AUBURN * MORE THAN YOU IMAGINEDACT.A Page 7 of 28
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 1 of 5
ORDINANCE NO. 6 4 6 1
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 8.12.060 AND 18.31.020 OF THE
AUBURN CITY CODE RELATING TO ELECTRIC
FENCES
WHEREAS, under current City codes, electric fences are not provided for;
WHEREAS, there are standards by which electric fences could be
incorporated into urban settings that do not present incompatibility with uses
therein, so long as the fences are installed and used in compliance with those
standards; and
WHEREAS, where applicable, and in the zones identified herein, electric
fences may be permitted in accordance with the same standards as apply to
burglar alarms, so long as those fences are in conformity with the standards of
the International Electrotechnical Commission (IEC).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Section 8.12.060 of
the Auburn City Code be and the same hereby is amended to read as follows:
8.12.060 Structures and buildings as nuisances.
A. It is a public nuisance to have a fence or similar structure with any
barbed wire, razor wire or similar wire located within five feet of any public
sidewalk unless the barbed wire, razor wire or similar wire is located at a height
greater than eight feet above the ground. It is provided, however, that any fence
legally constructed and installed before April 12, 2003, shall be exempt from the
provisions hereof, so long as any barbed wire, razor wire or similar wire on or
affixed to the fence is located at a height of not less than six feet, and so long as
no barbed wire, razor wire or similar wire on the fence projects beyond or
ACT.A Page 8 of 28
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 2 of 5
intrudes past the boundary of the property on which the fence or similar structure
is located. It is also a public nuisance to have any fence charged with electricity
in any amount whatsoever; provided, that electric fences may be permitted in the
R-R rural residential zones where the electrical charge of such electric fences is
noncontinuous and the electric fence controller has been approved by the
Underwriter Laboratories (U.L.) or meets the testing standards of the Underwriter
Laboratories. It is further provided that electric fences in such R-R rural
residential zones which abut any public street or right-of-way shall include signs
of not less than 30 square inches in size posted at least every 50 feet on the
fence, stating that the fence is charged with electricity.
B. It is a public nuisance for any vacant, unused, or unoccupied building or
structure within the city to have any broken, missing, or open doors, windows, or
other openings, allows access by unauthorized persons or the general public.
C. A building or structure, whether occupied or not, will also be considered
a public nuisance if it has exterior elements that are defective, decayed or will in
any way contribute to the significant degradation of the building, and; if those
exterior elements are not repaired or otherwise abated, the building, within a
relatively short period of time, will become unsafe or make the building or
structure uninhabitable. (Ord. 5747 § 1, 2003; 1957 code § 7.04.320.)
Section 2. Amendment to City Code. That Section 18.31.020 of
the Auburn City Code be and the same hereby is amended to read as follows:
18.31.020 Fences.
A. Height Regulations. The minimum or maximum height requirements
as stipulated throughout this chapter shall be considered to be met if the height
of the fence is within six percent of the height required. The height of the fence
shall be determined from the existing, established grade on the property.
1. The following regulations shall apply in the R-1, R-5, R-7, R-10, R-
16, R-20, R-MHC, RO, RO-H, I, C-N, C-1, C-2, and DUC zones:
a. Fences may be constructed to a height not to exceed the following
in each of the required setback areas, as regulated per each zone, or as modified
by subsection B of this section:
i. Front setback: 42 inches; provided, that fences constructed of chain
link, wrought iron or similar materials that provide visibility may be 72 inches in
height;
ii. Side setback: 72 inches;
iii. Rear setback: 72 inches;
iv. Street side setback: 72 inches.
2. Fences and walls built within the building area of a lot may be as
high as the maximum building height allowed within the applicable zone. Building
permits are required for fences exceeding six feet in height.
ACT.A Page 9 of 28
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 3 of 5
B. Special Height Restrictions.
1. There shall not be anything constructed or reconstructed, and no
obstruction permitted, within the sight distance triangle area as required by city of
Auburn engineering design standards.
2. In general, no fence, hedge, structure or other obstruction shall act
as a sight hazard to traffic, and the city engineer may order the removal of such
hazard whether or not such object otherwise complies with the provisions of this
title.
C. Screened Fence.
1. A screened fence shall consist, at a minimum, of a chain link fence
interwoven with slats placed in every row or available space in the fence.
2. A 100 percent sight-obscuring fence shall be constructed of solid
wood, metal, concrete or other appropriate material which totally conceals the
subject use from adjoining uses.
D. Fences and Associated Landscaping.
1. When landscaping is required along the property line, the fence
shall be set back a minimum of five feet if the fence abuts a street right-of-way,
so as to not obscure such landscaping.
2. At other property lines, the landscaping shall be located to serve
the greatest public benefit.
E. Obstructions – Generally Prohibited.
1. In no case shall any fence and/or hedge be constructed or grown
such that it deters or hinders the fire authority from gaining access to any fire
authority connection, fire protection control valve, fire hydrant, or fire authority
appliance or device. Minimum clearance requirements for fire hydrants shall be in
accordance with the city design and construction standards.
2. In no case shall any fence and/or hedge obstruct the visibility of any
fire hydrant from a distance of 150 feet, in any direction, of vehicular approach to
the hydrant.
3. In no case shall any fence and/or hedge be constructed or grown in
a manner which interferes with access to storm or sanitary sewer manholes and
other appurtenances which require access for maintenance purposes.
F. Other than in the P-1, M-1 or M-2 zones, no fence may include the
use of barbed wire; provided, that pasture areas a minimum of one acre in area
may be fenced with barbed wire in any zone. Barbed wire may be attached to the
top of and in addition to the height of a 72-inch fence in the above zones,
provided it does not extend more than one additional foot in height.
G. Other than in the RC, R-1, C-3, M-1, M-2, BP, LF, or I zones,
electrically charged fences are not permitted. Electrically charged fences within
the RC, R-1, C-3, M-1, M-2, BP, LF, or I zones shall adhere to the following
standards. These standards shall not apply to underground pet fences, invisible
fences and wireless pet collar fences that are used to contain household pets.
ACT.A Page 10 of 28
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 4 of 5
1. Within the RC and R-1 zones the electrical charge of an electric
fence must be noncontinuous and the electric fence controller shall be approved
by the Underwriter Laboratories (U.L.) or meet the testing standards of the
Underwriter Laboratories. It is further provided that electric fences in the RC and
R-1 zones that abut any public street or right-of-way shall include signs of not
less than 30 square inches in size posted at least every 50 feet on the fence,
stating that the fence is charged with electricity.
2. Within the C-3, M-1, M-2, BP, LF, or I zones the construction and
use of electric fences shall be allowed in the City only as provided in this section
and subject to the following:
a. Electrification:
i. The energy source (energizer) for electric fences must be provided
by a storage battery not to exceed 12 volts DC. The storage battery is charged
primarily by a solar panel. However, the solar panel may be augmented by a
trickle charger.
ii. The electric charge produced by the fence upon contact shall not
exceed energizer characteristics set forth in paragraph 22.108 and depicted in
Figure 102 of International Electrotechnical Commission (IEC) Standard No.
60335-2-76.
b. Permit fence or wall: No electric fence shall be installed or used
unless it is completely surrounded by a non-electrical fence or wall that is not
less than six feet.
c. Location: Electric fences shall be permitted on any non-residential
outdoor storage areas.
d. Height: Electric fences shall not exceed 10 feet in height.
e. Warning Signs: Electric fences shall be clearly identified with
warning signs that read “Warning - Electric Fence” at intervals less than sixty
feet. Signs shall also contain imagery or symbols that allows non-English
speaking individuals to understand that the fence is electrically charged, e.g.
lightning bolts.
f. The permitting process for electric fences shall be governed and
regulated in accordance with the regulations for burglar alarms under City Code.
H. Any fence located within a front setback that features a locking gate
or similar security device shall provide emergency access in a manner
acceptable to the fire marshal. (Ord. 6245 § 15, 2009.)
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
ACT.A Page 11 of 28
--------------------------------
Ordinance No. 6461
April 17, 2013
Page 5 of 5
Section 4. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 5. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
________________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Published: _________________
ACT.A Page 12 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
City of Auburn Floodplain Management
Date:
April 16, 2013
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Memorandum attached to the packet.
Reviewed by Council Committees:
Councilmember:Backus Staff:Andersen
Meeting Date:April 22, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 13 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Student and Rental Housing
Date:
April 17, 2013
Department:
Planning and Development
Attachments:
Memorandum
Rental Housing Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Backus Staff:Tate/Chamberlain
Meeting Date:April 22, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 14 of 28
MEMORANDUM
TO: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember John Holman, Vice Chair, Planning and Community
Development Committee
Councilmember Largo Wales, Planning and Community Development
Committee
CC: Mayor Lewis
FROM: Jeff Tate, Interim Director of Planning and Development
Elizabeth Chamberlain, AICP, Planning Manager
DATE: April 16, 2013
RE: DISCUSSION AND INFORMATION: Continued discussion on rental housing
Background
Over the last several months a number of residents who live in the single family residential
communities that are located nearby Green River Community College (GRCC) have
expressed concern that they are observing a spike in rental homes in their neighborhood
that are occupied by students of GRCC. Their concerns include:
• Parking impacts
• Unpermitted conversion of garages to living space
• Overcrowding of single family homes with too many occupants
• Lack of proper solid waste management
• Noise impacts
• Lack of proper oversight by GRCC
At the April 8, 2013 Planning and Community Development Committee (PCDC) meeting,
staff presented the summary of our meeting with GRCC staff, the research had begun on
how other jurisdictions address rental housing near college campuses, and Auburn’s
regulations related to rental housing.
At the conclusion of the conversation, the Committee requested that staff bring back a
matrix of other jurisdictions’ regulations for discussion on what might work best for the City
of Auburn as well as what could be done on the interim as the City works through these
issues.
Discussion
An interim measure staff will be taking forward to the Planning Commission is to modify
the definition of family to remove the “or group of eight of fewer residents who are not
related by blood or marriage customarily living together as a single housekeeping unit and
using common cooking facilities”.
DI.B Page 15 of 28
For the larger discussion, staff has prepared a matrix outlining how other jurisdictions
address student and rental housing in the vicinity of college campuses. The matrix is
organized with the jurisdiction name, the regulations, and staff comments on the
regulations and whether those regulations are appropriate for Auburn.
At the April 22, 2013 meeting, staff will present the matrix and the concepts we initially
recommend for staff to begin formulating code amendments. Staff offers the following
questions for discussion:
1. What are the Committee’s thoughts or evaluation of the concepts implemented
by the other jurisdictions presented? What does the Committee like and dislike?
2. The Planning Commission will review, deliberate, hold the public hearing, and
provide a recommendation to the City Council on the actual code language.
Should the next step be presenting the draft concepts including potential code
language to GRCC or an ad-hoc committee for community input prior to moving
to the Planning Commission?
3. Is there any additional information the Committee needs related to this topic or
have additional questions?
Attachment
Attachment A: Rental Housing Matrix of Other Jurisdictions
DI.B Page 16 of 28
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• Rental housing regardless if it student rental housing, rental housing, or multi-family requires a rental housing license. Recommend that the current rental housing license be expanded to include some of the features other jurisdictions require such as: o Landlord responsibility that tenants comply with applicable noise and other code provisions. o Landlord provides tenant with guidelines that are prepared by the City (Gainesville, Florida). o Local contact to receive notices and be available to address code enforcement issues (Gainesville, Florida). o Like the inspection authorization by the landlord. o Landlord must provide trash and recycling bins for tenants and post instructions regarding the pick-up schedule (Town of Hamden). o Provide information to tenants regarding parking; not permitted in front or side yards that are not paved (Town of Hamden). • A potential follow-up action to any code amendment is to work with GRCC and provide joint public outreach information on rental housing practices/guidelines through the City’s website, GRCC’s website, student services, and the international program.
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• See above for recommendations to include as part of the City’s rental housing license program. • Do not recommend the point system. Staff resource heavy to
DI.B Page 17 of 28
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DI.B Page 18 of 28
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DI.B Page 19 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
City of Auburn Strategic Plan/Comprehensive Plan Update
Date:
April 17, 2013
Department:
Planning and Development
Attachments:
Memorandum
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
See attached memorandum.
Reviewed by Council Committees:
Planning And Community Development
Councilmember:Backus Staff:Tate/Chamberlain
Meeting Date:April 22, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 20 of 28
MEMORANDUM
TO: Councilmember Nancy Backus, Chair, Planning and Community Development
Committee
Councilmember John Holman, Vice Chair, Planning and Community
Development Committee
Councilmember Largo Wales, Planning and Community Development
Committee
CC: Mayor Lewis
FROM: Jeff Tate, Director of Planning and Development, Interim
DATE: April 22, 2013
RE: DISCUSSION AND INFORMATION: Discussion of the City’s strategy for the
mandatory update of the Comprehensive Plan and development of a Strategic
Plan
Background
Pursuant to RCW 36.70A.130(5), the City of Auburn is required to have completed an
update its Comprehensive Plan by June 30, 2015. It is staff’s opinion that the
Comprehensive Plan should be overhauled in order to make it a more functional and
useable document.
Additionally, during its February 28, 2013 Committee of the Whole meeting, City Council
reviewed several examples of Strategic Plans enacted by other jurisdictions and expressed
interest in developing such a plan for Auburn.
While the Comprehensive Plan and a Strategic Plan are two stand-alone documents, it is
necessary that they be consistent and supportive of each other. Staff believes that the
endeavor to update/create these documents should follow a parallel process.
As a precursor to updating the Comprehensive Plan and developing the Strategic Plan,
there are several items that staff recommends occur first. These items include developing
the format and outline for a new Comprehensive Plan, evaluating and determining a
preferred format for a Strategic Plan, conducting visioning exercises for the community and
individual neighborhoods, and compiling the results of the visioning exercises into useable
data.
Proposed Schedule
May 2013 thru August 2013: Strategy Development
• Staff will transmit to PCDC examples of Comprehensive Plans and Strategic Plans
in order to identify preferred formats and ideas that will be used to shape Auburn
plans.
DI.C Page 21 of 28
• Staff and PCDC will develop an outreach and visioning plan. The plan will identify
the strategies for reaching out to the community; the roles of elected officials, staff
and consultants; the type and format for obtaining feedback; identification of target
audiences and sectors of the community from whom feedback is desired; and the
goals for how community data can be presented and utilized in the later phases of
policy development and decision making.
August 2013 thru November 2013: Community and Neighborhood Visioning
December 2013 thru February 2014: Compiling and Interpreting Data – City Council
Retreat
February 2014 thru July 2014: Development of Draft Plans
August 2014 thru November 2014: Planning Commission and State Environmental Policy
Act
December 2014 thru March 2015: City Council Sub-Committee Discussions
April 2015 thru June 2015: Finalization of Plans
Discussion Questions
1. Is there concurrence that a community and neighborhood visioning exercise is a
worthwhile endeavor?
2. Is there a preferred format for presenting examples of Comprehensive Plans and
Strategic Plans to PCDC? Actual documents, matrices that highlight features,
other?
3. Following completion of the visioning efforts, is a full City Council retreat in the
late winter of 2014 a desirable objective?
4. Are there thoughts on how other Council committees should be involved through
this process?
DI.C Page 22 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
Director's Report
Date:
April 17, 2013
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Tate
Meeting Date:April 22, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 23 of 28
AGENDA BILL APPROVAL FORM
Agenda Subject:
PCDC Matrix
Date:
April 18, 2013
Department:
Planning and Development
Attachments:
PCDC Matrix
Budget Impact:
$0
Administrative Recommendation:
For discussion only, see attached matrix.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Tate
Meeting Date:April 22, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 24 of 28
PCDC Work Plan Matrix – April 22, 2013
Please Note: New additions underlined, deletions removed.
April 22, 2013
LAND USE CODES/POLICIES
Topic/Issue Next on PCD Staff/Council
Lead
Comments
1
• Muckleshoot Tribe TBD Chamberlain
Staff to stay in touch with Planning Dept. and keep coordination &
communication open with Tribe. The City met with the Muckleshoot Tribe
March 26, 2012.
2 Code Amendments
• Shared Student Rental
Housing April 22 Chamberlain
Staff met with Committee 2/11/13 to discuss student rental housing surrounding
Green River Community Campus. Staff to return to Committee on 4/22/13 to
continue discussion on a Student Housing Advisory Board, public outreach, and
ongoing meetings with Green River Community Campus regarding student
housing.
• Cluster Subdivision
2013
Chamberlain Staff to prepare draft regulations for the Planning Commission to review.
• Cottage Housing 2013
Chamberlain Staff to prepare draft regulations for the Planning Commission to review.
• Cell Towers
TBD
Chamberlain
Reviewed by PCDC on 9/10/12 and code discussed at Planning Commission on
10/2/12. Staff to return to Planning Commission with more information to
discuss on cell tower proposed code changes.
• Environmental Park District 2013
Andersen Code concepts and ideas to be developed based on Council retreat direction.
• Agritourism
TBD
Chamberlain Staff to bring back once the Planning Commission has reviewed and made their
recommendation.
3
Urban Center
• Healthcare District Overlay 2013
Chamberlain Staff to develop work plan.
• TADA Spring 2014 Chamberlain The Auburn Downtown Association provided an update at the 3/25/13 meeting
and will return in the spring of 2014 for their annual update.
DI.E Page 25 of 28
April 22, 2013 Page 2
Topic/Issue Next on PCD Staff/Council
Lead
Comments
• Amtrak TBD Mayor Lewis
City tracking potential station stops expansion study by Amtrak. Public Works
staff provided an update at the Committee’s 3/25/13 meeting, the WSDOT
station stop expansion feasibility study is expected to be complete in June,
2013.
• Downtown Parking
Management Plan June 2013 Chamberlain
Parking inventory complete, public survey completed and data compilation
being conducted. Staff reviewed the draft Table of Contents with Committee on
10/08/12.
4 Historic Preservation Strategies
2013
Chamberlain Staff will formulate a strategy action plan and bring back to Committee.
5 Strategy Areas for
Population/Business/Employment
2013
Chamberlain Code concepts and ideas to be developed based on Council retreat direction.
6 Pedestrian Kiosks TBD Chamberlain
Funding options and ideas to construct and install the remaining 6 pedestrian
kiosks downtown. Committee took action on 1/28/13 and recommended
Council approval for the construction and installation of three kiosks.
ENVIRONMENTAL
7 Auburn Environmental Park As Needed Andersen Staff is coordinating with WSDOT on Phase II acquisition opportunities.
PARKS, ARTS & RECREATION
8 Lea Hill/Green River CC Park TBD Faber
Under Construction (54% complete). November suspension (weather).
Construction restarts on 4/2/13. General Construction anticipated being
complete on 6/1/13 with City Improvements completed 6/30/13. Park to open
06/30/13.
COMMUNITY SERVICES DIVISION
9 Building Community TBD Hursh PCDC requested update at a future meeting; briefing to be scheduled.
10 Human Services Center Ongoing Hursh Updates provided as needed or requested.
11
Unify communities through
centralized communication and
outreach
TBD Hursh Community Services to give annual updates.
DI.E Page 26 of 28
April 22, 2013 Page 3
Topic/Issue Next on PCD Staff/Council
Lead
Comments
BOARDS, COMMISSIONS & HEARING EXAMINER
12 Arts Commission Fall 2013 Faber Joint meeting held on 11/26/12 with PCDC.
13 Human Services Committee Fall 2013 Hursh Joint meeting held 9/24/12.
14 Hearing Examiner Fall 2013 Dixon Hearing Examiner attended 11/26/12 meeting for annual briefing with the
Committee.
15 Parks & Recreation Board Summer 2013 Faber Annual update occurred 6/11/12 with PCDC.
16 Planning Commission August 2013 Chamberlain Committee will hold a joint meeting every six months with Planning
Commission. The next meeting will be held 8/2013.
17 Transportation, Transit, and Trails Spring 2013 Thordarson Annual update occurred 5/23/12 with PCDC.
18 Urban Tree Board Fall 2013 Faber Annual update occurred 10/22/12 with PCDC.
COMPREHENSIVE PLAN/CAPITAL FACILITIES PLANNING (Long Range Planning)
19 Comprehensive Plan Update April 22 Chamberlain 2013 – 2014 Auburn Comprehensive Plan update. Major update of the
comprehensive plan for the next 20 years+.
20
Water, Sewer, Storm
Scope: Update to the Water,
Sewer, and Storm
Comprehensive Plans in concert
with the Comprehensive Plan
Update project.
On-going Public Works Update to the three utility comprehensive plans as the City updates its
comprehensive plan.
21
Transportation Planning
Scope: Long-term planning for
the interrelationship between
land use and transportation
infrastructure.
On-going Para
Comprehensive Transportation Update adopted by City Council in 2009.
Comprehensive Transportation Plan Update in concert with the Comprehensive
Plan Update Project.
DI.E Page 27 of 28
April 22, 2013 Page 4
Topic/Issue Next on PCD Staff/Council
Lead
Comments
22
Transportation Improvement
Program (TIP)
Scope: 6-year transportation
improvement program that is
updated annually identifying
transportation related capital
projects
2013
Para
Review of the 2013-2018 Transportation Improvement Program (TIP) has been
completed by the PCDC. City Council took action on the 2013-2018
Transportation Improvement Program (TIP) at the 9/17/12 City Council meeting.
23
Capital Facilities Plan
Scope: 6-year capital facilities
plan for the City’s public
facilities/utilities
On-going Finance
Updated annually as needed as part of the comprehensive plan update
process. The 2013-2018 Capital Facilities Plan approved by the City Council
12/17/12.
OTHER
24 Economic Development Updates As Needed Mayor Future briefings to be provided as needed.
DI.E Page 28 of 28