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HomeMy WebLinkAbout05-13-2013 r�.oF. _,,+�°°"'"` Municipal Services Committee . May 13., 2013 - 3:30 PM , " - ` City Hall Council Conference Room WASH'INGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at3:30 p.m. in the Council Conference Room of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Innovation and Technology Director Ron Tiedeman, Financial Planning Manager Martin Chaw, Planning Manager Elizabeth Chamberlain and Police Secretary/Scribe Terry Mendoza. Others present: Ci4izen Scof Pondelick, Developer Jeff Oliphant and Auburn Reporter representative Robert Whale. B. Announcements C. Agenda Modifications • Resolution No. 4955, the Purchase and Sale Agreement with Jeff Oliphant of Auburn Professional Plaza LLC (APP), related to Unit 380 in the One Main Professional Rlaza was added as a discussion item to the agenda. Planning Manager Elizabeth Chamberlain provided the Committee with copies,of the Purchase and Sale Agree.ment (PSA) and Resolution No. 4955. The City's team, which includes Finance, Legal, Planning and Development, and Public Works, has been negotiating with Mr. Oliphant on the PSA as well as a potential amendment to the parking garage lease.agreement. Multicare Health Systems (Multicare) is interested in leasing the unit; however, since it was originally purchased by the City of Auburn, theAPP is requesting to buy back the unit in order to lease to Multicare. Mr. Oliphant shared with the Committee that the APP's intentions are to assist in getting more medical offices to commit to the downtown area, helping with the revitalization efforts and keeping the medical facilities near to the Nospital, Discussion followed and the Gommittee had no issues with this Resolution and PSA moving forward based on the informafion that was provided. II. CONSENT AGENDA Page 1 of 3 A. April 22,2013 Minutes vice Chair Osbome moved to accept the Minutes as presented. , Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. ACTION A. Resolution No. 4942 (Tiedeman) Innovation and Technology Director Ron Tiedeman provided information to the Committee regarding Resolution No. 4942, a resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor and Gity Clerk#o execute an Interlocal Agreement (ILA) with the City of Algona for Innovation & Technology services and support. This is an updated ILA. The original contract was written for a one year term. The City of Algona is requesting a three year term and with this change it gives both sides a 60-day can.cellation option to end the contract if necessary. There is also a slight monthly increase to the fees, as well as the CPI multiplierfor ongoing increases annually. So far, our support is in line with the ILA. Service calls remain steady and a majority of the work is done remotely saving time making the services affordable. A few corrections were identified and Director Tiedeman will update the ILA and provide a breakdown of actual charges/costs at the next MSC meeting. Committee discussion followed and no action was taken at this time. B. Resolution No. 4943 (Coleman) A resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute first amendment to agreement between the City of Auburn and Redflex Traffic Systems, Inc. Committee had a brief discussion and consensus was to move forward with the one (1) year agreement. Vice Chair Osborne moved to forward to full Council for consideration. MemberPartridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 C. Resolution No. 4945 (Coleman) A Resolution of the City Council of the City of Auburn, Washington; authorizing the City to apply for, and if awarded, to accept state:grant funds in the amount of$6,000.00 from the Washington State Department of Transportation Aviation Division to update the 2000- 2020 Airport Master Plan and authorizing the execution of the grant agreement therefor. ' Page 2 of 3 Vice Chair Osborne moved to forward to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 D. Resolution No. 4944 (Lee) A Resolution of the City Council of the City of Aubum, Washington, authorizing the conversion to, and sale of Auburn Police Canine Bodi as surplus property of the City of Aubum. Police Chief Bob Lee advised the Committee that with limitations due to the recent changes in drug laws and the ability to se.arch vehicles it has impacted the Police department's use of a narcotics K9. This is also'in line with other agencies. As such, the department has decided to retire K9 Bodi and sell Bodi to his:handler, Sam Be.tz for $1.00. Sam has recently been promoted from Detecfive to Sergeant and has requested to retain the dog. Committee discussion followed. Uce Chair Osborne moved to forward to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 IV. DISCUSSION ITEMS A. Project Matrix The following updates were made to the Project Matrix. Item 10P: Status updated. Item 27P: Lead persan changed to Finance Director, Shelley Coleman. Stafus updated. V. ADJOURNMENT The meeting was adjourned at 4:23 p.m. The next regular meeting is Scheduled for May 28, 2013 at 3:30 p.m. in the Council Conference Room, City Hall, 25 W. Main S4reet, Auburn, WA. Signed this 2$ � day of May, 2013. . � � Bi l eloza, Ch � Terry Me oza, Pol' Secretary/Scribe Page 3 of 3