HomeMy WebLinkAbout06-24-2013 MUNICIPAL SERVICES COMMITTEE AGENDA
Municipal Services Committee
June 24, 2013 - 3:30 PM
City Hall Council Conference Room
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. June 10, 2013 Minutes*
III.DISCUSSION ITEMS
A. Animal Control Licensing Program* (Coleman)
B. Auburn Municipal Airport Master Plan* (Coleman)
C. Project Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
June 10, 2013 Minutes
Date:
June 11, 2013
Department:
Police
Attachments:
June 10, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:June 24, 2013 Item Number:CA.A
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Municipal Services Committee
June 10, 2013 - 3:30 PM
City Hall Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Council
Conference Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Finance
Director Shelley Coleman, Public Works Director Dennis Dowdy, Solid
Waste and Recycling Supervisor Joan Nelson, and Police
Secretary/Scribe Heather Shaw. Others present: Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. May 28, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Solid Waste Rate Review (Coleman)
Finance Director Shelley Coleman updated the Municipal Services
Committee (MSC) on the Solid Waste Fund since new rate increases
became effective January 1, 2013. The objectives of the rate
increases were to increase working capital, establish 60 days of cash
flow for Operations and Maintenance (O&M) by the end of 2014, and
reduce the residential subsidy. The fund is on track to meet the
projected working capital balance that will provide 60 days of O&M, by
the end of 2014. The rate increases have only been effective for a few
months so it is too early to determine the overall impact of the rates on
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the residential subsidy. Finance will be able to better evaluate after a
full 12 month cycle. Finance will provide the Committee asap the
2013 and 2014 residential approved rate % increases and the
estimated commercial % reductions projected as the result of the
residential rate increases. Committee discussion followed.
B. Resolution No. 4960 (Moore)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an office space lease
agreement between the City of Auburn and Senator Joe Fain. The
Municipal Services Committee had no questions regarding this
standard contract. Committee discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
C. Project Matrix
The following updates were made to the Project Matrix:
Item 10P: Status updated.
Item 24P: Status updated.
Item 7I: Status updated.
IV. ADJOURNMENT
The meeting was adjourned at 3:47 p.m. The next regular meeting is
scheduled for Monday, June 24, 2013 at 3:30 p.m. in the Council Conference
Room, City Hall, 25 W. Main Street, Auburn, WA.
Signed this ____________ day of June, 2013.
_______________________ _________________________________
Bill Peloza, Chair Heather Shaw, Police Secretary/Scribe
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Animal Control Licensing Program
Date:
June 18, 2013
Department:
Finance
Attachments:
Revenue & Sales by Month
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
May 2013 animal licensing reports for review and discussion only.
Reviewed by Council Committees:
Municipal Services
Councilmember:Staff:Coleman
Meeting Date:June 24, 2013 Item Number:DI.A
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Year-To-Date Revenue 2013 (through May) = $62,005
Year-To-Date Licenses 2013 (through May) = 2,159
Year-To-Date Licenses 2012 (through May) = 2,525 as reported by King County
0
100
200
300
400
500
600
700
800
900
1000
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Pet Licensing Revenue & Sales By Month
2013 vs 2012
2013 License Revenue (L)
2013 Licenses Sold (R)
2012 Licenses Sold (R)
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Municipal Airport Master Plan
Date:
June 18, 2013
Department:
Finance
Attachments:
Report #1
Budget Impact:
$0
Administrative Recommendation:
Staff is seeking adoption of incremental strategies to ensure the enhancement of the
Auburn Municipal Airport as a vital City asset.
Background Summary:
October 2, 2012 the City launched an 18 month project to update the 20 Year - Airport
Master Plan. The planning project was authorized through City Council Resolution No.
4815.
Currently the project is drafting the ‘Element 6 - Airport Alternatives’ chapter which will
become the outline for the sites future growth and development. Staff is seeking to
update the Committee on certain FAA Rulings, site logistics, development cost
projections and emerging strategies to ensure that the alternatives adopted within the
Master Plan align as realistic approaches for the growth, fiscal enhancement and general
vitality of the Auburn Municipal Airport.
Reviewed by Council Committees:
Municipal Services
Councilmember:Staff:Coleman
Meeting Date:June 24, 2013 Item Number:DI.B
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
June 11, 2013
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:June 24, 2013 Item Number:DI.C
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MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE
EST.
COMPL.
DATE
STATUS
10P Red Light Photo Enforcement Bob Lee 7/22/2013
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. The amended contract
expires 5/31/14. City will initiate RFP process.
20P Animal Control and Rescue Bob Lee 7/8/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 1st
meeting of the month.
21P AVHS Review Shelley Coleman On-Going
24P Fireworks Update Bob Lee 7/22/2013 On-Going The Council Operations Committee/MIT met on 5/28/13.
Further MIT Fireworks improvements were announced.
27P Animal Control Licensing Program Shelley Coleman 6/24/2013 On-Going Monthly staff report to be provided at 2nd meeting of the
month.
28 P Solid Waste Rate Review Shelley Coleman 12/9/2013
Through MSWMAC input from other cities will help COA
determine if it will change to direct billing. New rates will
go into effect January 1 (2013 & 2014). Annual rate
increases are planned in the next 4-5 years to end the
commercial subsidy for residential service.
29P Golf Course & Restaurant Working Capital
Review and Future Plans Shelley Coleman 7/22/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 7/22/2013 Quarterly update to review Marketing Plan. 2nd meeting
of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 7/8/2013 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 1/13/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status of
economy. Ordinance No. 6398 was enacted 2/21/12.
5I Review all non-Utility Enterprise
Fees/Funds Daryl Faber 7/22/2013 Review info for January-June 2013.
6I SCORE Jail Stats Shelley Coleman 7/22/2013 Review of SCORE Jail statistics.
7I Concealed Pistol Licenses Benefit Cost
Analysis John Partridge 9/9/2013
Determine if we have appropriate costs for this task.This
item has been assigned to Councilmember Partridge to
take to the Regional Law Safety &Justice Committee
meetings for discussions.
Last Revision Date: 6/11/13 E:\AGENDA\MunicipalServicesPaperlessPacket\2013\12-June 24\Resources\Matrix 06-11-13.xls
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