HomeMy WebLinkAbout07-08-2013 07-08-13 MUNICIPAL SERVICES COMMITTEE AGENDA
Municipal Services Committee
July 8, 2013 - 3:30 PM
City Hall Conference Room 3
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. June 24, 2013 Minutes*
III.DISCUSSION ITEMS
A. Contract for Engineering Services at Airport (Coleman)
Contract for Engineering Services at Airport
B. Animal Control and Rescue - Quarterly Report* (Lee)
C. Project Matrix*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
June 24, 2013 Minutes
Date:
June 28, 2013
Department:
Police
Attachments:
June 24, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:July 8, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 12
Municipal Services Committee
June 24, 2013 - 3:30 PM
City Hall Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Council Conference
Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member
John Partridge.
Staff present: Assistant Chief of Police Bill Pierson, Finance Director
Shelley Coleman, Economic Development Planner Bill Thomas, Airport
Manager Jamelle Garcia and Police Secretary/Scribe Terry Mendoza.
Others present: Auburn Reporter representative Robert Whale and
citizens Yolanda Trout, Thomas Sauers and Scot Pondelick.
B. Announcements
C. Agenda Modifications
Resolution No. 4967 was added to the agenda as an action item. This is a
Resolution of the City Council of the City of Auburn, Washington, declaring
that the City of Auburn, Washington, is officially a Purple Heart City. The
Purple Heart was an award instituted by President Washington and it was
the first award available for the common soldier. This award has been
around since the late 1700's. The action of declaring the City to be a
Purple Heart City is our way of giving further recognition to citizens that
have been killed or injured in combat. This action would put us among a
growing group of cities that are providing more recognition for their
veterans. Committee discussion followed.
Vice Chair Osborne moved to forward to full Council for consideration.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
II. CONSENT AGENDA
A. June 10, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member
Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
Page 1 of 2
CA.A Page 3 of 12
III. DISCUSSION ITEMS
A. Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman updated the Committee on the pet
licensing revenue and sales by month for January through May 2013. The
chart provided shows an up tick in revenue for the month of May with
$62,005.00 as the year to date total for revenue. The results of the
marketing mailer that was distributed at the end of May should show in the
June report. The year to date total for licenses sold through May is at
2,159. Chair Peloza requested a statement be added to this report
indicating the goal for revenue and number of licenses sold. Committee
discussion followed.
B. Auburn Municipal Airport Master Plan (Coleman)
Shelley Coleman, Finance Director, advised the Committee that we are
currently mid-term in the planning process on our 20 year Airport Master
Plan. The City's project manager for the Master Plan process and our
Economic Development Planner, Bill Thomas, addressed the current
strategies being focused on with the mid-term planning. Staff is seeking
adoption of these incremental strategies to ensure the enhancement of the
Auburn Municipal Airport as a vital City asset. The key areas of focus, in
order of priority include: (1) Corporate Facility Investment (installation of a
jet fueling system, development of luxury corporate hangers/offices,
creation of leasable space for Fixed Base Operators (FBO), Completion of
an "Obstruction Survey" to allow GPS navigation into the airport, and
executive concierge services); (2) Runway extension; (3) Property
acquisition; and (4) West Side development. Committee discussion
followed.
C. Project Matrix
The following update was made to the Project Matrix:
Item 27P: Review date changed to 7/22/13.
IV. ADJOURNMENT
The meeting was adjourned at 4:30 p.m. The next regular meeting is scheduled
for Monday, July 8, 2013 at 3:30 p.m. in the Council Conference Room, City Hall,
25 W. Main Street, Auburn, WA.
Signed this _____________ day of July, 2013.
_______________________ ________________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 2 of 2
CA.A Page 4 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
Contract for Engineering Services at Airport
Date:
July 2, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Discuss outcome of interviews for the contract for engineering services at the Auburn
Municipal Airport.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Staff:Coleman
Meeting Date:July 8, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 5 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
Animal Control and Rescue - Quarterly Report
Date:
June 28, 2013
Department:
Police
Attachments:
2013 APD 2nd Qtr Animal Control Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:July 8, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 6 of 12
Auburn Animal Control
Second Quarter Review
Jan-Jun 2013
AUBURN POLICE DEPARTMENT
340 E Main Street Auburn, WA 98002
DI.B Page 7 of 12
PURPOSE
The purpose of the Auburn Animal Control Unit is to support the Department’s mission of serving and
protecting persons and property in the City of Auburn. The Animal Control Unit’s primary
responsibilities are enforcing animal control ordinances, assuring proper licensing of applicable
animals, and educating the public in matters of animal care and control.
This report is designed to provide an overview of the quarterly activity generated by our Animal
Control Officer. A portion of the second quarter of 2013 was focused on educating Auburn citizens on
the newly established Animal Control Unit.
AUBURN POLICE DEPARTMENT
340 E Main Street Auburn, WA 98002
DI.B Page 8 of 12
Animal Control-related calls for service
AUBURN POLICE DEPARTMENT
340 E Main Street Auburn, WA 98002
1st Quarter 2013 2nd Quarter 2013 % increase/decrease
911 Dispatched Calls 75 89 18.7%
Calls made directly to officer 113 216 91.2%
Self-initiated calls 21 51 142.9%
Wildlife-related calls 6 14 133.3%
Officer Assist calls 8 6 -25.0%
Deceased domestic animal calls 10 12 20.0%
TOTAL 233 388 66.5%
75
113
21 6 8 10
233
89
216
51
14 6 12
388
0
50
100
150
200
250
300
350
400
450
1st Quarter 2013
2nd Quarter 2013
911 Dispatched calls –Calls For Service (CFS) that were received through the 911 emergency system
Calls made directly to officer –CFS received directly by our Animal Control Officer from citizens
Self-initiated calls –CFS that were self-initiated by our Animal Control Officer
Wildlife-related calls –CFS that involved non-domestic animals
Officer Assist Calls –CFS made by other APD Officers directly to the Animal Control Officer
Deceased Animal Calls –CFS involving deceased domestic animals
DI.B Page 9 of 12
Animal Control Reports, Citations, and Infractions
AUBURN POLICE DEPARTMENT
340 E Main Street Auburn, WA 98002
1st Quarter 2013 2nd Quarter 2013 % increase/decrease
Citizen Contacts 212 332 56.6%
Case Reports 57 99 73.7%
Animals Impounded 27 48 77.8%
Criminal Citations 2 13 550.0%
Infractions 16 113 606.3%
Written Warnings 66 119 80.3%
212
57
27
2
16
66
332
99
48
13
113 119
0
50
100
150
200
250
300
350
Citizen
Contacts
Case Reports Animals
Impounded
Criminal
Citations
Infractions Written
Warnings
1st Quarter 2013
2nd Quarter 2013
Citizen Contacts –Contact with citizens in person, by phone, or via email
Case Reports –Police Reports written
Animals Impounded –Animals impounded due to a violation
Criminal Citations –Number of criminal citations given to Auburn citizens
Infractions –Number of infractions issued to Auburn citizens
Written Warnings –Number of written warnings given to Auburn citizens
DI.B Page 10 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
Project Matrix
Date:
June 28, 2013
Department:
Police
Attachments:
Project Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:July 8, 2013 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 11 of 12
MUNICIPAL SERVICES COMMITTEE PROJECT - GOAL MATRIX
NO.PROJECT DESCRIPTION LEAD COST REVIEW DATE
EST.
COMPL.
DATE
STATUS
10P Red Light Photo Enforcement Bob Lee 7/22/2013
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month. The amended contract
expires 5/31/14. City will initiate RFP process.
20P Animal Control and Rescue Bob Lee 7/8/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept) 1st
meeting of the month.
21P AVHS Review Shelley Coleman On-Going
24P Fireworks Update Bob Lee 7/22/2013 On-Going The Council Operations Committee/MIT met on 5/28/13.
Further MIT Fireworks improvements were announced.
27P Animal Control Licensing Program Shelley Coleman 7/22/2013 On-Going Monthly staff report to be provided at 2nd meeting of the
month.
28 P Solid Waste Rate Review Shelley Coleman 12/9/2013
Through MSWMAC input from other cities will help COA
determine if it will change to direct billing. New rates will
go into effect January 1 (2013 & 2014). Annual rate
increases are planned in the next 4-5 years to end the
commercial subsidy for residential service.
29P Golf Course & Restaurant Working Capital
Review and Future Plans Shelley Coleman 7/22/2013 On-Going
Quarterly Reports: Jan (Prev Oct-Dec); April (Prev Jan-
Mar); July (Prev Apr-June); October (Prev July-Sept)
2nd meeting of the month.
31P Cemetery Update Daryl Faber 7/22/2013 Quarterly update to review Marketing Plan. 2nd meeting
of the month.
NO.ITEM OF INTEREST
3 I Shopping Cart Update Randy Bailey 7/22/2013 January (Prev July-Dec), July (Prev Jan-June).
4 I Ordinance No. 6398 - Pull Tabs Dan Heid 1/13/2014
Annual review of taxation basis to determine if any
changes need to be made -dependent upon status of
economy. Ordinance No. 6398 was enacted 2/21/12.
5I Review all non-Utility Enterprise
Fees/Funds Daryl Faber 7/22/2013 Review info for January-June 2013.
6I SCORE Jail Stats Shelley Coleman 7/22/2013 Review of SCORE Jail statistics.
7I Concealed Pistol Licenses Benefit Cost
Analysis John Partridge 9/9/2013
Determine if we have appropriate costs for this task.This
item has been assigned to Councilmember Partridge to
take to the Regional Law Safety &Justice Committee
meetings for discussions.
Last Revision Date: 6/25/13 E:\AGENDA\MunicipalServicesPaperlessPacket\2013\13-July 8\Resources\Matrix 06-25-13.xls
DI.C Page 12 of 12